Fleet and Stores Coordinator

Fleet and Stores Coordinator
Location: Westbury, Wiltshire

JOB OVERVIEW

Co-ordination and management of the company s vehicle fleet infrastructure. Ensuring operational efficiency across vehicle logistics. Supporting colleagues whilst maintaining compliance and performance.

Co-ordination and management of the company s stores department. Ensuring efficient operations, maintaining accurate records and delivering compliance in line with health and safety standards.

Conduct weekly van audits, follow-up on outstanding audit sheet completion and any issues identified
Coordination of vehicle repairs, servicing and MOTs, including supply of replacement vehicles
Perform small vehicle repairs to reduce downtime and cost (e.g. mirror replacements, sliding door runners, cleaning of headlights)
Purchasing of vehicle equipment, ensuring all remain in date (e.g. fire extinguishers, roof racks, van vaults, shelving)
Maintain and update Continuum system, to include driver s licence checks, addition of new starters and removal of leavers, updating of any changes to driver records and management of consent forms
Maintain insurance policies (additions/removal of drivers) and our insurance database (MID)
Checking of grey fleet business cover insurance
Monitor and management of the Mi Parking system, including vehicle linking and parking fines
Monitoring and management of Bath Clean Air Zone portal
Administration of penalty notices
Administer the fuel card system, including ordering, replacements, monitoring spend and renewals
Clean and inspect vans for new starters/leavers
Ensure road tax compliance for all vehicles
Maintain vehicle schedules and availability, including the disposal of unrequired vehicles
Provide round the clock telephone support for vehicle breakdowns and driver support
Coordinate LOLER inspections and cherry picker maintenance
Fitting and removing of tracker systems
Management of the tracker systems, including the running of reports, adding new vehicles, new starters and removing leavers
Allocating new vehicles and associated resources
Handle damage claims, accident forms, estimates and repair coordination
Liaise and co-ordinate with external vehicle artwork suppliers
Update and re-issue fleet related policies

Unlocking of the office and stores each morning
First point of contact for all deliveries and collections
Control and manage ordering, receiving, storing, issuing and dispatching of store items, tools, uniform, PPE and any other related equipment
Inspect incoming goods against delivery notes and purchase orders, informing relevant departments of arrivals
Liaising with relevant manager to resolve any delivery discrepancies
Maintain accurate stock records and conduct regular stock taking/audits, reconciling any discrepancies
Implement stock control systems to prevent shortages and delays
Support budgetary control and financial reporting
Identify and recommend alternative suppliers to reduce budget costs
Maintain a safe and organised stores environment in line with health and safety standards
Ensure goods are stored in accordance with Health and Safety, suppliers and site requirements
Carryout and record relevant health and safety checks on equipment and tools, including ladders
Ensure stores and goods in areas are kept clean and tidy
Ensure tools are suitably calibrated to the required timeline, with associated records completed
Drop off and collect tools/equipment that require repair from external sources
Co-ordinate the delivery, emptying and collection of external bins and skips
Litter pick and walk the carpark with a magnet to retrieve any metal fixings
Salt the yard during cold weather spells
Manage the ordering and delivery of the Aqa water bottle refills
Ordering of staff kitchen and bathroom supplies

Strong organisational and multitasking abilities
Excellent communication and problem-solving skills
Ability to work independently and manage multiple priorities
IT literature in Microsoft Office application, including Word, Excel and Outlook, with the ability to learn and adapt to new software and systems as required
Valid UK driving license

SALARY / BENEFITS

£27K - £30K

Hours:
6.30am to 3.30pm Monday to Friday (1/2 hour unpaid for lunch)

Please call Jo Harrington on (phone number removed) for more detail and please apply to this advert