Receptionist (Maternity Cover)

Job Title: Receptionist

Responsible to: HR Manager

Hours of Work: 21hrs 15mins per week (Monday to Friday 8.15am - 12.15pm)

Remuneration: Points 11-14 NCJ Scale £14.52 - £15.24 per hour.

Successful candidates will be required to complete an Enhanced Access NI check; all appointments are based on the return of a satisfactory Enhanced disclosure certificate.

The cost of this check is £32.

1. Reception

1.1 Provide a professional, efficient, welcoming reception environment to pupils, parents, staff and visitors.

1.2 Provide assistance to students.

Monitoring pupil attendance, including; Recording all late-comers and students going to/returning from appointments; Operation of Truancy Call system; Production of monthly attendance reports and/or on request; Preparation and storage of End Of Year Attendance reports; Monitor and investigate all pupil unexplained absences. 1.4 Responsible for Foyle Learning Community (FLC)/Link attendance for internal and external students including preparation of registers, recording attendance and forwarding to other Link Schools.

1.5 Receiving all visitors, issuing visitor passes and making contact with the appropriate personnel as required.

1.6 Operation of the school's internal/external telephone system ensuring a professional approach is maintained through salutation and customer handling skills. Liaison with telephone operator to ensure smooth operation of the telephone system. Annual updates to internal phone and voicemail system.

1.7 Ensure the secure storage of valuable items and confidential documentation.

1.8 Operation of the Door Security System and issue and management of security fobs.

2. Administration

2.1 Pupil Records

• Update the Summary Health Care Plan at the start of each academic year. Update any student medical plans throughout the years and the secure storage of medication as required. Liaison with School Nurses and organisation of related school visits and letters. Update Biometric System & SIMS with Free Schools Meal Information and monthly reports.

2.2 Biometric System

Operation of biometric system within the school including:

• Preparation of student ID's; Update system as required i.e. add new students/staff, delete leavers, pricing changes and finger prints; Continually monitor system and log any faults with supplier helpdesk.

Setting up the Extra Curricular Clubs for attendance on Sims each term and producing the end of term reports for the Extra - Curricular Co - ordinator. Issue and retrieve lockers keys annually and liaise with the caretaker regarding maintenance required throughout the year.

• Organise the booking of buses and taxis in relation to school subjects and ensure value for money at all times.
• Lead on all college group communications to parents via SIMS Parent App. Set up and send invites to new pupils. Preparation of assembly, extracurricular and emergency manual registers as required. Admin support for Junior and Senior Prizegiving. Admin support for new prefect selections.
• Ad hoc filing in student files, production of class lists.
• Under the direction of the HR Manager undertake any other duties associated with the effective running of the school's offices.

3. Finance

• 3.1 Receive, receipt and account for all payments in line with college procedures including petty cash.

4. First Aid

• 4.1 Assist with pupil welfare duties, looking after sick pupils, liaising with parents/staff etc. Preparation and compilation of Accident Reports.

The list of duties is not restrictive and requires a degree of flexibility. It may be amended in order to meet the requirements of the College and / or to meet the needs of changing technology or processes.