27 jobs found

About MediCinema MediCinema is a UK-registered charity dedicated to providing cinema experiences inside hospitals to support the emotional, physical and mental health of NHS patients, their families, and carers. For 25 years, we have brought the power of cinema to hospitals, and in recognition of our impact, MediCinema was honoured with BAFTA s Outstanding British Contribution to Cinema Award at the 2025 EE BAFTA Film Awards. We build and run fully accessible cinemas within hospitals, screening the latest films at no cost to patients or the NHS. Our services help reduce isolation, stress, and anxiety, enhancing emotional and mental wellbeing while fostering resilience. We support patients of all ages, including dedicated paediatric screenings at several sites. We have an ambitious goal to establish a MediCinema in every NHS region across the UK, and rely on long-term partnerships with NHS Trusts, Hospital Charities and the corporate sector to sustain and expand our services. The Role Reporting to the CEO, this new senior leadership role is central to ensuring MediCinema s financial sustainability, operational excellence, and people-centred culture. The Director will lead the charity s finance, HR, and business operational functions, ensuring robust systems, compliance, and strategic alignment with our mission. This is a hands-on role for a values-driven leader who thrives in a collaborative, purpose-led environment and is passionate about improving patient experiences through innovative service delivery. This role will be managing external HR and IT consultants and supported by a part time (1 day per week) assistant. Key Responsibilities Leadership and Strategy Participate in strategic and business planning processes, supporting the CEO and trustees to develop the strategic plan Serve as a key member of the Senior Management Team (SMT) contributing to the strategic direction and day to day management of the organisation. Finance Lead the finance function, overseeing budgeting, forecasting, management accounts, and statutory reporting. Ensure robust financial controls and compliance with regulatory requirements. Manage cashflow, reserves, and risk, supporting strategic financial planning. Lead on financial reporting to the Board and relevant committees. Oversee payroll, pensions, and financial administration. Managing the annual audit process and liaising with auditors Liaising with tax specialists on VAT, corporation tax and other matters as required. Liaising with the Treasurer on all key financial matters on a quarterly basis Business Operations Ensure efficient delivery of office services and a safe, well-maintained working environment. Lead on the IT systems and digital strategy ensuring platforms are secure and support business needs Work with the external IT consultant to maintain and evolve the infrastructure, systems and processes in place to align with business needs and industry regulation Keep abreast of changes and updates to Data Protection legislation and ensure that staff receive regular training on Data Protection and Cyber security Manage contracts, suppliers, and internal processes to ensure value and efficiency. Support the commissioning of new MediCinema sites, including project planning and stakeholder engagement. Lead on the annual insurance renewal process HR and People Development Lead on strategic workforce planning, recruitment, onboarding, and talent retention. Embed inclusive HR policies and practices aligned with MediCinema s values. Provide support and evolve processes to strengthen employee relations, performance management, and wellbeing. Support line managers in developing high-performing, motivated teams. Ensure compliance with employment law and HR best practice. Work with the external HR consultant on HR admin,including due diligence, onboarding and recruitment. Governance and Compliance Maintain up-to-date policies and procedures across finance, HR, and operations. Ensure compliance with legal, regulatory, and safeguarding requirements. Support the CEO and Board with governance processes, reporting, and policy development. The Person Experience and Background We are seeking a strategic leader with experience across finance, operations, and HR ideally within the UK charity or public health sector. You may have worked in healthcare, education, or social impact organisations, and bring a strong understanding of compliance, governance, and people leadership. Candidates with a relevant background in SMEs may be considered, but will need to demonstrate a commitment to quickly developing the specialist knowledge required by charity regulations and an aptitude for operating within the third sector. You will be comfortable working in a hands-on, collaborative environment, with a deep respect for MediCinema s mission and values. Skills and Qualifications Professional accounting qualification (ACA, ACCA, CIMA or AAT) Strong understanding of HR, IT, risk management, and governance in small teams Proven experience managing budgets, audits, and accounts (Quickbooks experience ideal) Excellent project management and strategic planning skills Strong interpersonal skills and the ability to lead and mentor others A proactive, organised, and solutions-focused approach How to Apply Please send your CV and a covering letter telling us about your suitability for this role, why it appeals to you and what makes you a strong candidate (no longer than one side of A4). Please note applications will be anonymised. Closing date for applications: Midday, Friday 30th January 2026 with a view to holding first round interviews in mid February. We are an equal opportunities employer and an accredited Living Wage Foundation employer.

Prospectus is pleased to be partnering with our client to find an Executive & Governance Assistant. The charity is a leading occupational benevolent organisation which supports individuals and their families who are working or retired and are in real need. The organisation provides independent advice, guidance, case management, and grant giving for people encountering a wide range of concerns including financial, health, housing, and wellbeing issues. The Executive & Governance Assistant will support the CEO, COO and Exec team, and also provide support for the Board of Trustees. The role responsibilities will include diary management, scheduling, inbox triage, making travel arrangements, meeting preparation and event planning. You will also be a key support in regard to Board meetings, circulating agendas, minute taking, and collating and distributing papers to strict deadlines. The role will see you being a main administrative contact for the organisation with external stakeholders, such as with bank partners, other benevolent funds, and charitable partners, and you will respond on behalf of the CEO in respect of administrative matters. The EA & Governance position also encompasses governance officer responsibility, maintaining statutory and governance records, including the Register of Interests, and all Trustee Charity Commission and Companies House filing requirements. The ideal candidate will be people orientated, experienced in working with Boards and Board committees, able to balance priorities and to communicate effectively and confidentially with all stakeholders, internal and external. A full time, hybrid and permanent position, the role generally requires 2 days per week in the London office. The successful candidate would ideally be able to be on site for additional days where required for extra meetings etc. At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact Catherine at Prospectus. At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. Please in the first instance share an up-to-date CV with us and should your experience be suitable, we will look to arrange for a call and/or meeting to brief you on the role. You will then have all the information you need to finalise your formal application. We are looking forward to connecting with you soon.

Anderson Knight is recruiting a Business Support Assistant for one of our clients based in Bathgate. This is a varied and rewarding role providing high-quality administrative and executive support to the CEO, Senior Leadership Team and Board. You will play a key role in ensuring the smooth running of governance, meetings, communications and organisational coordination. Working Pattern: This is a part-time role of 21 hours per week, worked over either: 5 mornings 5 afternoons Monday, Tuesday & Thursday Tuesday, Wednesday & Friday Rate: 13.50 per hour Key Responsibilities: Provide comprehensive support to the CEO and Senior Leadership Team, including diary management, correspondence, briefings and meeting coordination. Organise and support Board and Committee meetings, including preparation of papers, minute-taking and distribution of key documents. Coordinate meetings across the organisation, manage reception duties and act as a professional first point of contact for enquiries and visitors. Support compliance and governance activities, including policy management, FOI requests and complaints tracking. Deliver efficient general administration while identifying opportunities to improve processes and ways of working. Benefits: 33 days annual leave Outstanding pension with up to 15% employer contribution Life insurance cover Cycle to Work scheme Free gym membership and discounted family membership Employee discounts This is an excellent opportunity for an organised, proactive administrator looking to make a real impact within a supportive and professional environment.

Executive Assistant Location: Bromley Salary: 42,000 - 55,000 On-site / Hybrid Hours: Full-time, 37.5 hours per week (Monday to Friday, 8am-6pm) with occasional out-of-hours work The Role We are looking for a highly organised Executive Assistant to provide top-level support to the CEO and Marketing & Project Growth Leader. The ideal candidate will have a minimum of four years' experience supporting at Director or Senior Executive level, and possess a degree or equivalent. This is a key role for someone who enjoys being the central point of coordination in a busy executive office and thrives on structure, accuracy, and keeping operations running smoothly. The role offers long-term career stability, a collaborative environment, and the chance to grow within the organisation. Key Responsibilities Provide business, operational, and personal support to the CEO Support Board of Directors with secretarial duties Assist with marketing logistics, events, communications, and documentation Manage diaries, correspondence, and scheduling for Senior Executives Support organisational projects, coordinating and tracking progress to ensure completion on time Prepare reports, presentations, and business documentation using PowerPoint and Canva Maintain social media platforms and support digital communications (1-4 years' experience acceptable) Organise and take minutes for meetings, ensuring accurate record keeping Person Specifications Minimum 4 years' experience supporting senior or director level executives 1 to 4 years social media experience Minimum 4 years' experience in business report writing and presentations Degree level or equivalent required Advanced Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and digital skills Exceptional organisation, planning, multitasking, and communication skills Proactive, reliable, discreet, and able to work independently Employee Benefits Health cash plan, Employee Assistance Programme, wellness discounts Pension scheme, referral schemes, season ticket loans, cycle scheme Holiday: 28 days annual leave plus bank holidays, increasing by one day per year and capped at 36 days Flexible working: fully office based for the first 3 months, then hybrid (1 day per week from home, typically Wednesday or Thursday) with flexitime available Training programmes, leadership academy, study grants Generous maternity/paternity leave, paid parental leave Complimentary breakfast and refreshments, free parking and wellbeing activities Successful candidates will be required to undergo a basic DBS check. Email: Appointments Group, Expertly Matching Employers and Jobseekers since 1975. Before submitting your CV, please take a moment to check the layout, spelling, and grammar. If your CV includes graphics or design features, we'd also appreciate a simplified version in Word format.If this role isn't for you, please check out our website for other roles that may be suitable, or send us your CV, we would still like to hear from you! You can find us on our website or LinkedIn, Facebook, Instagram and are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.

Executive Assistant (12-Month Fixed Term Contract) Location: Harrow (Fully Office Based) Salary: 28,000 per annum Contract: 12-month Fixed Term Contract We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities Meeting & Event Management Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders Prepare, collate and distribute meeting papers in advance Take accurate notes, prepare and circulate minutes, and track action points Arrange refreshments and meeting logistics Diary & Administrative Management Full responsibility for managing and maintaining the CEO's diary Schedule appointments and ensure diaries are kept up to date with accurate contact details Raise purchase orders, payment requests and stationery requests as required Travel Management Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency Support visa arrangements and travel for non-staff members when required Office & General Support Maintain efficient filing systems for the CEO Act as first point of contact for telephone enquiries and visitors Provide general office and hospitality support Support wider team members and assist with project tracking Email, Post & Correspondence Manage the CEO's inbox and correspondence efficiently and confidentially Review, prioritise and redirect emails and post to relevant parties Relationship & Communication Management Maintain and manage internal and external contacts on behalf of the CEO Liaise with travel agents and service providers Prepare presentations, management information, financial and business reports Analyse reports and provide key data to support decision-making Support reporting and monitoring of organisational performance metrics Assist with coordination of events in collaboration with HR Undertake any additional duties as delegated by the CEO Person Specification Graduate in any discipline Confident, articulate, warm and personable Excellent written and verbal communication skills Strong organisational, planning and information-monitoring skills High level of discretion and professionalism Proficient in MS Office and general office systems Strong interpersonal skills with the ability to work with senior stakeholders

Are you an experienced Executive Assistant or Personal Assistant with proven experience supporting C-suite executives? Are you confident managing complex diaries, inboxes and high-level stakeholder relationships? If you are available to start in January 2026 and are based in London near Paddington, we would love to hear from you. Join one of the UK s most established Wealth Management organisations on a contract expected to run for a minimum of 3 months, with the potential to extend. You ll be supporting three senior principals: the Group CEO, Chief of Staff, and Director of Strategy & Transformation. This is a fast-paced, high-profile role requiring discretion, precision, and resilience. This position is based in London near Paddington and offers an hourly rate of £25 plus holiday pay The role is Monday to Friday, 9AM-5PM, with occasional flexibility to work from home, though a strong in-office presence is expected. Key Responsibilities: Provide comprehensive executive support to three senior stakeholders within the CEO Office. Manage complex and highly changeable diaries, confidently prioritising competing demands. Proactively manage inboxes, including triage, drafting responses, flagging actions and follow-ups. Coordinate, prepare and circulate meeting agendas, papers and reports to a high standard and within tight deadlines. Ensure all attendees are fully briefed and prepared ahead of meetings. Attend meetings where required, taking accurate minutes and tracking actions. Coordinate Board and Committee papers and support the production of CEO and GEC reports. Arrange UK and international travel, including itineraries, agendas and accommodation. Prepare, reconcile and submit expense claims in line with company policies. Support event planning including town halls, off-sites and senior leadership meetings. Act as a professional first point of contact for visitors, managing in-person meeting logistics and IT requirements. Handle highly confidential information with professionalism and discretion. Skills & Experience: Extensive EA/PA experience supporting senior leaders, ideally at Executive Director or C-suite level. Proven experience working with sensitive and confidential information. Strong diary and inbox management skills, with the ability to prioritise effectively under pressure. Excellent written and verbal communication skills. Confidence working independently with minimal supervision. High levels of organisation, attention to detail and adaptability. Strong IT skills, including Microsoft Outlook, Word, PowerPoint and Teams. Experience within a regulated or financial services environment would be advantageous. How to Apply: If this sounds like the ideal role for you, please apply now. Alternatively, contact Niche Recruitment to find out more.

If you are a C-Suite Executive Assistant with experience working in a fast-paced office environment, are a team player, collaborative, professional and approachable, with a flexible "can-do" attitude, then we want to hear from you. Master's, or equivalent (required) Job Title - Executive Assistant to CEO Length - Permanent Location - North London Please note - The role requires onsite presence, with flexibility considered where feasible. DESCRIPTION Responsibilities will include but are not limited to Executive Assistant to the CEO delivers professional, task orientated and highly proficient 1:1 support. Through a deep understanding of the CEO's strategic objectives and priorities, the EA will review and evaluate a range of information from multiple sources, often at pace, applying sound judgement and drawing on their experience to assist the CEO in prioritising and delivering against these objectives. EA to CEO - 1:1 Support Oversee and prioritise the CEO's complex calendar, avoiding clashes and ensuring time for focused work. Anticipate needs and make administrative decisions aligned with business priorities. Coordinate and participate in internal and external meetings. Manage diaries, client correspondence, meetings, events, travel, and team expenses. Handle all travel arrangements, including visas, flights, hotels, and itineraries. Act as the CEO's gatekeeper, managing inbox and communications. Oversee CEO's budget, including forecasting and annual planning. Manage meeting room bookings and provide setup assistance. Serve as the go-to for additional ad hoc business tasks. Private PA Work: Replying to social invitations Managing personal records and filing Running errands as required Maintaining private vehicles and parking permits Organising private days away PROFILE To be considered for this role, you must: Experience of working as an EA, at C-suite Level Education - Masters - or equivalent ( required ) Professional and approachable, with a flexible 'can always do' attitude Proactive, enthusiastic with attention to detail and the ability to prioritise and multi-task Strong Technical experience - If you have used Salesforce this is a bonus. Experienced with Microsoft Outlook and Teams with strong Word/PowerPoint and other IT skills Highly organised and able to multitask and prioritise. Ability to work independently and make decisions with minimal supervision. Excellent written and spoken English, with a positive e-mail tone and manner Deadline-driven with an ability to work in a high-pressured environment

Executive Assistant to Head of Programme Location: Raynesway, Derby (Jubilee House) Contract: 6-month contract (with potential to go temp-to-perm) Rate: £36,000 £43,000 (dependent on experience and level) Start Date: ASAP Working Pattern: Hybrid currently 3 days office / 2 days home, moving to 2 days office / 3 days home Clearance: BPSS, DBS & full referencing required Role Overview We are seeking an experienced Executive Assistant to provide high-level, proactive support to the Head of Programme , a senior leader operating one level below board and reporting into the CEO. This is a high-profile role within an engineering-led, programme-focused organisation, requiring strong judgement, discretion, and the ability to manage complex stakeholder relationships. The Executive Assistant will act as a trusted partner, supporting effective decision-making and ensuring smooth day-to-day operations across a demanding programme environment. Key Responsibilities Provide comprehensive Executive Assistant support including complex diary management, inbox management, and meeting coordination Act as a key liaison between the Head of Programme and senior internal stakeholders, including executive leadership and engineering teams Coordinate programme and governance meetings, prepare agendas, take minutes, and track actions Manage confidential and sensitive information with discretion Support programme activities by ensuring timely communication and information flow Arrange travel, accommodation, and expenses Build strong relationships across engineering, programme delivery, and executive teams Essential Skills & Experience Proven experience as an Executive Assistant supporting senior or executive-level leaders Strong stakeholder management and communication skills Experience working in fast-paced, complex, or regulated environments Highly organised with excellent attention to detail Ability to work proactively, anticipate needs, and manage competing priorities Immediate availability or no notice period strongly preferred Desirable Experience Background in nuclear, utilities, rail, or engineering-led organisations Experience supporting large-scale programmes or technical leadership teams Additional Information Initial contract: 6 months Potential temp-to-perm salary: £36,000 £43,000 (dependent on experience and level) Location: Raynesway, Derby (Jubilee House) Reporting line: Head of Programme (reporting into the CEO) Interviews: Scheduled for the New Year

Join our client and make a difference! Our client is looking for a highly organised and proactive Executive Events Assistant to support their CEO with his Events. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise. Job Title: Executive Events Assistant Reporting to: PA to CEO / Central Office Manager (and Chair of Governors) Salary: 33,855 - 38,000 per annum Location: Wimbledon, with regular travel across London Contract: Temp - Perm, full-time (35 hours per week) In this pivotal role, you will ensure the smooth operation of the CEO's events, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their Events. You also need to be available to travel internationally approximately 8 times a year Your responsibilities: Administration & Governance Provide comprehensive administrative support to the Board of Governors and Executive Team. Organise, attend, and minute meetings; prepare agendas and track actions. Draft letters, reports, and references; manage sensitive information with discretion. Coordinate communication between governors, directors, school leaders, and external stakeholders. Support governor performance reviews and induction/training processes. Be a star on power-point, making attractive and memorable slide-show presentations Take pictures and videos at events and post on social media platforms Build a contact list of people the CEO meets at Events and arrange meetings with them for the CEO Familiar using AI tools to assist efficiency in role Compliance Maintain accurate records of appointments, attendance, and declarations of interest. Ensure compliance with governance legislation and GDPR. Manage the organisation's policy library and collaborate with department heads. Events & Engagement Plan and coordinate internal and external events, including conferences and graduations. Manage logistics for Executive Team attendance at speaking engagements and media events. Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget. Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities. Essential Skills & Experience Strong organisational and time-management skills. Excellent written and verbal communication. Experience in high-level administration and event coordination. Ability to handle confidential information with integrity. Proficiency in modern office software and scheduling tools IF YOU'RE INTERESTED, APPLY NOW OR GET IN TOUCH WITH STEPH WEBB on (phone number removed)! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

This is a superb opportunity for a highly skilled and experienced PA or Executive Assistant to work for this superb organisation at CEO level. This is a creative organisation who have experienced strong and continued growth over recent years. The CEO is looking for an excellent level of EA support, offering a varied and challenging workload for the right candidate. You may work within an EA role currently or, you may be a PA at Director level, looking for the next step within your career. An exciting opportunity to have exposure to a wide range of tasks supporting the CEO, your daily duties & responsibilities will include the following: Extensive diary management for the CEO, organising all meetings, logistics, attendees and communicating all elements of meetings to all stakeholders Being proactive in your approach with your CEO, prompting in regard to meetings and upcoming events including Board Meetings and preparation of materials for such events Extensive communication with other members of the Board and with stakeholders outside of the organisation, building key relationships Events and Conference organising including venue sourcing, organising catering, accommodation and other associated logistics Organising travel both in the UK and Internationally and all accommodation bookings Being a key correspondent for all communication both over the phone, via email and through written correspondence Preparing documentation, presentation and reports as required Any other element of personal support for the CEO as required This is a unique opportunity for the right candidate who can demonstrate similar experience of working within a board level PA or Executive Assistant role. Or you maybe a PA to Director, ready to take that next step within your career. To be considered, you will have the following: Excellent experience of working within a similar EA role at Board level with complex diary management 1st class communication skills to build those key relationships both internally and externally at all levels You will work with autonomy within all areas of your role, aware of the positive difference that you can make with your contribution to the CEO Highly organised, able to prioritise effectively and assertive in your approach to manage any conflicting appointments or meetings Professional, confident, focused and able to display discretion and confidentiality within all areas of your work Flexible in your approach, wiling to contribute to the wider team and support when needed Excellent IT skills with strong knowledge of MS Office You will be positive, friendly and engaging and will enjoy the work that you do Our client is looking to recruit for this role immediately. If you have the skills and experience outlined above and you are looking for a new challenging opportunity, please call our office on (phone number removed) or send your CV for immediate consideration. A phone call would be preferred. Please note we are unable to reply to every individual application, however if your experience matches the above criteria, we will be in contact within the next day or so.

Executive Assistant Location: Kendal, Cumbria, LA9 6RY Salary: £17.32 per hour £33,323.68 per annum Contract: Full Time, Permanent Hours: 37 Hours Per Week Closing date: Monday 12th January 2026 Advertising End Date: We reserve the right to withdraw this vacancy when we feel we have enough suitable candidates apply today, don t delay! Benefits: • 28 days holiday (including bank holidays) increasing with long service. • DBS funded by Oaklea • Private Health Care scheme funded by Oaklea. • Free access to round the clock employee assistance program for advice and support • Awards with length of service • Discounts for leisure and lifestyle • Opportunities to undertake qualifications and bespoke training and development We are looking for friendly, caring and enthusiastic people to join our team in Kendal, Cumbria. Executive Assistant The Role: We are looking for an outstanding Executive Assistant for our amazing organisations. You will provide high-level, confidential, and proactive executive support to the Group Chief Executive and the Senior Leadership Team across both the Charity and the Community Interest Company. This role is all about helping the two Boards, CEO and Senior Leadership Team stay focused on the big picture. This is a great opportunity for the right Assistant to join the team and hit the ground running! Key Responsibilities: This is a diverse role with five key areas of work. 1. Executive Support this will require you to become a trusted partner of the Group CEO, Boards and Senior Teams. You will manage calendars, inboxes, administration and more. 2. Governance and Compliance - You will support and service Board meetings, governance and our reporting to the Care Quality Commission, Companies House and the Charities Commission. 3. Organisational Coordination - Project management is a key element of this role, taking responsibility for making things happen, developing reports and ensuring the right person or data is in the right place at the right time. 4. Stakeholder and Relationship Management You ll need to be confident talking to a wide range of people about our work, building relationships with donors, funders and those we support. 5. Confidentiality and Judgement Handling sensitive information will be a day to day element of this role. Executive Assistant What we need from you: The ideal candidate must have previous experience of working in a busy, high-level role with experience of minute taking at a senior/board level. You must be able to demonstrate complex diary management, be highly organised and prioritise conflicting demands with the ability to communicate at all levels and maintain confidentiality. Some project management experience and familiarity with budgets/financial management is desirable. If you would like to be a part of a caring and supportive organisation that puts the customer at the center of all we do, we would love to hear from you, click on APPLY today forwarding a recent copy of your CV for consideration in the first instance. No agencies please

We have an exciting opportunity for a Executive Assistant based in Sharnbrook for one of our clients on a Full Time Permanent basis. Summary of the Executive Assistant role Salary: £32,000 - £40,000 Location: Sharnbrook Type of Contract: Permanent Hours: Hybrid 2 days in office (Tuesday and Wednesday) - Monday Thursday 8.30am-5pm, Friday 8.30am-4pm Responsibilities of the Executive Assistant Diary Management, scheduling meetings and appointments Emails and tasks Assisting with meetings, attend key meetings and create action lists and summaries Keep a central database of ongoing tasks and organise by importance Assisting with coordinating interactions between customers, partners and team members Assist with research tasks and information gathering Support with organising documentation and assist with preparation of presentations Additional support when needed Requirements for a successful Executive Assistant Experience in supporting a senior leader Excellent written and verbal communication skills Good listening skills and confident communicating Flexible, adaptable and proactive About Allstaff Recruitment We re an independent recruitment specialist based in Bedfordshire, supporting businesses across Bedford, Milton Keynes, and surrounding areas. We recruit for permanent, temporary, and contract roles across multiple sectors. Check out our jobs page for our latest vacancies in your area and follow us on Facebook, LinkedIn and Twitter. Thank you for your interest in this role. One of our Recruitment Specialists will review your application shortly. Due to the high volume of applications, we regret that we can t respond to everyone directly. If you don t hear from us within seven days, please assume you have not been successful this time.

Executive Assistant to CEO & Board Directors Summary Join our client, an award-winning technology organisation, as an Executive Assistant to the CEO and Board Directors. This pivotal role supports executive leadership while enhancing governance and communication within the company. Based in London/Camberley, this permanent, full-time position offers a competitive salary between 65,000 - 75,000 (potential for flexibility depending on experience). Company Overview Established in 2006, our client is a leading provider of secure Connected Cloud Solutions, boasting a 110m turnover and a remarkable Net Promoter Score. With a strong company culture and over 500 staff, they were recently recognised in the UK's top 50 large companies to work for. Catering to 2,400 customers, including 200 channel resellers, the organisation excels in IT and Cyber Security managed services, striving to empower businesses in the AI era through innovative solutions. Role Purpose The Executive Assistant will deliver proactive support to the CEO and Board, ensuring seamless executive workflows, governance discipline, and effective company-wide communications. This role involves coordinating office operations to create a professional environment for staff and visitors, while acting as a liaison between senior leaders, teams, and external partners. Key Responsibilities Board & Governance Support - Coordinate Board and Committee meetings: prepare agendas, papers, minutes, and follow-ups. - Maintain governance compliance, tracking deadlines and actions. - Manage the Board document hub, ensuring accuracy and accessibility. - Facilitate meeting logistics for hybrid/remote participation Executive Support - Provide exceptional diary and inbox management for the CEO and Board members. - Prepare briefing materials, presentations, and communication - Serve as a trusted interface for senior stakeholders - Manage travel logistics for UK and international engagements. - draught and edit CEO correspondence and internal updates. Office Management Coordination - Oversee front-of-house operations and visitor experience. - Partner with HR/IT on new starter logistics. - Coordinate Health & Safety activities and manage office supplies. - Track office budgets and process invoices. Business Communications - draught internal communications and support engagement initiatives. - Maintain an editorial calendar for updates and measure feedback. Stakeholder Management - Build trusted relationships with senior leaders, investors, and partners. - Handle confidential information with discretion and anticipate needs. Project Support - Drive cross-functional projects and maintain executive rhythms. - Prepare high-quality documents using Microsoft 365. Skills, Experience & Attributes Essential: Proven experience as an Executive Assistant in a growth environment. Superb organisational and prioritisation skills. Strong written and verbal communication skills. Governance discipline and office operations coordination experience. Advanced MS365 proficiency and high integrity. Desirable: Experience with internal communications or event management. Knowledge of UK corporate governance practises. Relevant qualifications or certifications. Personal Attributes Positive, detail-oriented, and solution-driven. Adaptable and resilient in a fast-paced environment. Why Join Us Be part of a team that values its people and customers. In this role, you will influence the operational effectiveness of our client's leadership. Our Benefits Generous holiday entitlement Day off for your birthday Subsidised healthcare and cash plan 5% company pension contribution Life assurance Half-price home internet (conditions apply) Free annual eye test and flu jab Cycle to Work scheme Volunteer day Breakfast and snacks in the office EAP helpline Join us in shaping the future of technology! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Seeking Senior Executive Assistant- Our client is seeking an Seeking a Senior Executive Assistant-To support the Chief of Staff; We are looking for an enthusiastic individual to join their team for 4 months; whilst they look at their recruitment Regents Park- 4 days a week in the office and 1 from home 9-5 Monday -Friday Salary £(phone number removed) Previous experience within a similar and fast paced EA/PA position would be essential. Who will you be working for? Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK. This role is based in their London Office; Regents Park What will you be doing? The role is a senior post within the Executive Office, working across functions and closely with senior members of staff, senior fellows and trustees, handling sensitive information at the highest level of the organisation and supporting directly the responsibilities of the chief of staff. The post-holder will be required to work with a degree of independence and demonstrate a mature level of decision-making to effectively manage/escalate emerging risks and issues. You will need: Provide first class direct support to the CEO, president and chair of the board of trustees to ensure efficient co-ordination and management of the diary, mail, meetings, preparation of agendas, collating information, organisation, and recording meetings as required. Ensure the president, CEO and chair of trustees are well prepared for meetings, collating, and where appropriate preparing documents, briefing papers, reports and presentations as required. Working with senior levels of the clients governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery organisational objectives. Preparing correspondence and communications on behalf of the president, CEO and chair of the board of trustees as required. Manage the authorisation and processing of invoices and expenses relating to the president, trustees and executive office. Essential Experience/education higher level management/business administration qualification or equivalent work-based experience with evidence of continuing professional development in business administration Exceptional organisational communication skills Experience of supporting senior level/governance meetings Senior level administrative experience which has included a significant degree of responsibility and autonomy Ability to make sound, informed decision, assessing risks and taking accountability for outcomes High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture and politics Desirable Event management experience Senior level administrative experience within the NHS / charity / membership organisation Understanding of the NHS

Job Title: Part-Time Executive Assistant to CEO Start Date: ASAP Duration: 6 months - 12 months, with potential to become permanent Hours: 12-20 hours per week (Flexible on days/hours) Pay: 23-27phr (flexible) Location: Mostly remote with frequent visits to Marylebone/Hampstead Overview This is a part-time Executive Assistant role supporting a CEO of a global company with no UK office. The role is heavily focused on personal support , diary coordination, and assisting with the CEO's relocation to the UK. The ideal candidate will be proactive, tech-savvy, and comfortable working independently in a fast-moving, informal environment. Key Responsibilities Personal Assistant support to the CEO Predominantly personal and lifestyle-focused duties Booking restaurants, travel, and appointments Attending the CEO's apartment as required Paying bills and handling ad-hoc personal administration Managing and responding to emails on behalf of the CEO, particularly relating to speaking engagements and events Supporting the CEO with their relocation and settling into the UK Skills & Experience Required Previous PA or EA experience, supporting senior individuals Confident with technology and comfortable using AI tools Proactive, uses initiative, and able to anticipate needs Growth mindset with a flexible and adaptable approach Strong London knowledge and experience Warm, friendly, and personable manner Flexible and reliable Experience using Airtable is highly desirable Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Your new company Are you highly organised, proactive, and able to thrive in a fast-paced environment? We are seeking a Personal Assistant to provide exceptional support to the CEO. This is a varied and dynamic role that requires discretion, flexibility, and a commitment to excellence. This role is to start in January 2026, 4 days in the office, 1 day at home, based in Trafford Park, some out-of-hours work will be expected. Your new role Key Responsibilities Provide comprehensive administrative and organisational support to the CEO. Manage complex diaries, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, and correspondence with accuracy and attention to detail. Act as the first point of contact for internal and external stakeholders. Handle confidential information with professionalism and integrity. Support with project coordination and follow-up actions. Out-of-hours duties may include: Monitoring and responding to urgent emails outside standard office hours. Occasional evening or weekend event coordination. Ensuring smooth communication during business-critical periods. What you'll need to succeed Proven experience as a PA or Executive Assistant in a corporate environment. Exceptional organisational and time-management skills. Strong communication skills and ability to build relationships at all levels. Tech-savvy with proficiency in Microsoft Office Suite. Flexible and adaptable to changing priorities. Comfortable working occasionally outside standard hours when required This role is heavily to support with personal duties. Must be polished, professional and incredibly well presented. What you'll get in return Opportunities for professional development. Competitive salary and benefits package. Hybrid working options: 4 days in the office, 1 at home. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Executive Assistant Full Time Hybrid Permanent Mid Kent An exciting opportunity has arisen for an Executive Assistant to work for our client based in Kings Hill. We are seeking an exceptionally organised and proactive Executive Assistant to provide high-level support to the CEO. This is a pivotal role requiring professionalism, discretion, and the ability to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Provide the CEO with a full range of secretarial and administrative support. Manage a complex and ever-changing diary, including scheduling meetings, appointments and travel. Act as the primary point of contact for all matters relating to the CEO and C-Suite. Monitor and prioritise emails and incoming communications on behalf of the CEO. Coordinate and organise internal and external events. Plan and deliver seminars, networking events, and conferences. Prepare documents, reports, and presentations as required. Build strong working relationships across all levels of the organisation and with external stakeholders. About You: Strong experience working as an Executive/Personal Assistant. Computer literate with a strong understanding of MS Office. Excellent communication and interpersonal skills. Highly organised, adaptable, and able to manage competing priorities. Strong attention to detail and a professional, confident manner. Proven experience supporting senior executives. Excellent attention to detail and a proactive approach. If you meet the above criteria, don t hesitate apply now for immediate consideration. This role is being handled by Nicole Howe and Holly Ensoll, Business Support Consultants for Pearson Whiffin Recruitment Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!

Executive Assistant (25 - 30 hours) £45,000 £55,000 Harwell Hybrid - pro rata Monday to Wednesday office based, remaining hours home based - this is essential Are you a highly organised, proactive multitasker who thrives in a fast-paced environment? We re looking for an Executive Assistant who loves keeping things running smoothly and enjoys supporting senior leaders who are passionate about making a real impact. This is a flexible, part-time role ( hours) where you ll work closely with our CEO, CTO, and wider leadership team becoming a trusted partner at the heart of the business. We are keen to talk to experienced EA's who have with a STEM or start-up background. You will need to be a strong character with the ability to manage a SLT who are all over the world. The CEO is office based Monday to Wednesday so they require the EA to be present during these times, the remaining hours can be from home. What You ll Be Doing Support the Leadership Team Keeping the CEO, CTO, and leadership team organised, focused, and on track Managing complex diaries, scheduling meetings, and coordinating travel - international Organising board meetings and taking clear, accurate minutes Acting as a key internal and external point of contact Managing inboxes and prioritising communications with confidence Communications & People Ensuring internal communications are smooth, timely, and consistent Helping embed our company values into everyday culture Coordinating onboarding so new starters feel welcomed and supported Managing offboarding when colleagues move on Working with external HR consultants on policies and people matters Handling Sponsor Licence responsibilities and people-related admin Internal Projects Collaborating with the CEO and CTO on a range of internal initiatives Identifying opportunities to improve how we work and driving change Pulling together reports and business-wide updates What We re Looking For Exceptionally organised with excellent communication skills Comfortable multitasking and adapting quickly Experience supporting senior leaders in a busy, fast-paced environment A people person who enjoys helping others succeed Must have EA experience within a Bio Tech company Someone proactive, independent, and confident taking ownership Priority will be given to candidates on a start up or STEM background Priority will be given to candidates who have worked within an SME Benefits £45,000 £55,000 per annum (pro-rata) 25 days holiday (pro-rata) Medical and Dental Health Plan Life Assurance Income Protection Cover If you re looking for a part-time role where you can truly make a difference and be a key part of an ambitious, values-driven team we d love to hear from you.