Vesta Construction Group is a London-based refurbishment and fit-out contractor delivering high-quality projects across the commercial, residential and mixed-use sectors. We pride ourselves on professionalism, strong processes and a supportive team culture. Role Overview We are seeking a reliable and organised Part-Time Office Administrator to support the smooth day-to-day running of our head office. This is an office-based role, working two fixed days per week (Mondays and Wednesdays, 9:00am-5:00pm) from our SE1 office and reporting directly to the Compliance Manager. The role is ideal for someone who is highly organised, detail-focused and comfortable supporting a busy construction business. Key Responsibilities General office administration and day-to-day support Assisting with document control, filing and maintaining digital records Supporting compliance, H&S and HR administration tasks Managing incoming calls, emails and correspondence Coordinating office supplies and basic office logistics Assisting with onboarding documentation for employees and subcontractors Supporting internal systems such as SharePoint, Microsoft Teams and Outlook Assisting with basic financial administration using QuickBooks (e.g. invoices, expenses, records) Providing ad-hoc administrative support to the wider management team Skills & Experience Previous experience in an office administration or support role Experience using QuickBooks is preferred Strong organisational skills and attention to detail Confident using Microsoft Office (Outlook, Word, Excel, Teams) Ability to work independently and manage priorities Professional, reliable and discreet Construction, property or professional services experience is beneficial but not essential Working Pattern Part-time permanent role 2 days per week: Monday & Wednesday Hours: 9:00am - 5:00pm Office-based in SE1, London What We Offer Friendly and supportive team environment Stable, clearly defined part-time role Opportunity to work within a growing London construction business Competitive salary of £13,000 - £15,000 per annum , dependent on experience
Jan 07, 2026
Full time
Vesta Construction Group is a London-based refurbishment and fit-out contractor delivering high-quality projects across the commercial, residential and mixed-use sectors. We pride ourselves on professionalism, strong processes and a supportive team culture. Role Overview We are seeking a reliable and organised Part-Time Office Administrator to support the smooth day-to-day running of our head office. This is an office-based role, working two fixed days per week (Mondays and Wednesdays, 9:00am-5:00pm) from our SE1 office and reporting directly to the Compliance Manager. The role is ideal for someone who is highly organised, detail-focused and comfortable supporting a busy construction business. Key Responsibilities General office administration and day-to-day support Assisting with document control, filing and maintaining digital records Supporting compliance, H&S and HR administration tasks Managing incoming calls, emails and correspondence Coordinating office supplies and basic office logistics Assisting with onboarding documentation for employees and subcontractors Supporting internal systems such as SharePoint, Microsoft Teams and Outlook Assisting with basic financial administration using QuickBooks (e.g. invoices, expenses, records) Providing ad-hoc administrative support to the wider management team Skills & Experience Previous experience in an office administration or support role Experience using QuickBooks is preferred Strong organisational skills and attention to detail Confident using Microsoft Office (Outlook, Word, Excel, Teams) Ability to work independently and manage priorities Professional, reliable and discreet Construction, property or professional services experience is beneficial but not essential Working Pattern Part-time permanent role 2 days per week: Monday & Wednesday Hours: 9:00am - 5:00pm Office-based in SE1, London What We Offer Friendly and supportive team environment Stable, clearly defined part-time role Opportunity to work within a growing London construction business Competitive salary of £13,000 - £15,000 per annum , dependent on experience
The role is 3 shifts rotating - 06:00 - 14:00, 14:00 - 22:00, 22:00 - 06:00 - Paid lunch breaks. Pertemps are working with our client based in Foston, Derbyshire who are looking for an Administrator to join their team on an on-going temporary basis. The right candidate will be a capable, strong administrator who can deal with customers on the phone within a busy role. Reporting to the Admin Support Manager, the Administrator has responsibility for ensuring the daily running of the inbound / outbound operation. The successful candidate will have a flexible approach to working in an integrated team environment and be a driver of change. You will play a vital role in shaping the culture and approach of the team and supporting and developing the team through leading, coaching, and communicating - facilitating a focus on business excellence and continuous improvement of operational efficiency and customer service. Duties & Responsibilities: Ensure compliance with company, industry and legal standards is adhered to across the function. Communicate with all departments for a smooth-running operation. Control the Inbound Diary, making sure that suppliers are notified of their forthcoming slots. Correctly input delivery discrepancy information that can then be sent to the customer Manage the use of systems applications, so that the operation achieves maximum efficiency levels. Ensuring management information is supplied to agreed timescales and standards of accuracy Build positive customer relationships and respond to customer requests. Complete Customs activities in line with regulations. Promote high standards of hygiene and housekeeping and ensure compliance to all legislative Health & Safety requirements. Promoting and ensuring a consistent, fair, and thorough approach to the implementation of human resources policies and procedures. The Key requirements of this role include: We would welcome applications from candidates able to demonstrate the following: Excellent analytical, problem solving and project management skills Ability to deliver to tight deadlines in an organized and informed manner Ability to question, challenge and deliver continuous processes improvements. Demonstrate people development, communication, and teamwork skills. Exposure to operating within a commercial environment sufficient to develop commercial understanding. A good level of IT literacy. Knowledge of Health and Safety and Legal compliance Interested in this opportunity as an Administrator? Then please click apply now!
Jan 07, 2026
Seasonal
The role is 3 shifts rotating - 06:00 - 14:00, 14:00 - 22:00, 22:00 - 06:00 - Paid lunch breaks. Pertemps are working with our client based in Foston, Derbyshire who are looking for an Administrator to join their team on an on-going temporary basis. The right candidate will be a capable, strong administrator who can deal with customers on the phone within a busy role. Reporting to the Admin Support Manager, the Administrator has responsibility for ensuring the daily running of the inbound / outbound operation. The successful candidate will have a flexible approach to working in an integrated team environment and be a driver of change. You will play a vital role in shaping the culture and approach of the team and supporting and developing the team through leading, coaching, and communicating - facilitating a focus on business excellence and continuous improvement of operational efficiency and customer service. Duties & Responsibilities: Ensure compliance with company, industry and legal standards is adhered to across the function. Communicate with all departments for a smooth-running operation. Control the Inbound Diary, making sure that suppliers are notified of their forthcoming slots. Correctly input delivery discrepancy information that can then be sent to the customer Manage the use of systems applications, so that the operation achieves maximum efficiency levels. Ensuring management information is supplied to agreed timescales and standards of accuracy Build positive customer relationships and respond to customer requests. Complete Customs activities in line with regulations. Promote high standards of hygiene and housekeeping and ensure compliance to all legislative Health & Safety requirements. Promoting and ensuring a consistent, fair, and thorough approach to the implementation of human resources policies and procedures. The Key requirements of this role include: We would welcome applications from candidates able to demonstrate the following: Excellent analytical, problem solving and project management skills Ability to deliver to tight deadlines in an organized and informed manner Ability to question, challenge and deliver continuous processes improvements. Demonstrate people development, communication, and teamwork skills. Exposure to operating within a commercial environment sufficient to develop commercial understanding. A good level of IT literacy. Knowledge of Health and Safety and Legal compliance Interested in this opportunity as an Administrator? Then please click apply now!
Payroll Administrator Part Time Telford Fixed term Contract 3 months possibly to permanent 9:00 am 3:00 pm - 4 days per week Salary - £25,000 - £30,000 pro rata Prince are working exclusively with a well-established organisation to recruit a Payroll Administrator to their team. The successful candidate will be working within a supportive team on a 3-month fixed-term contract, with the potential to become permanent. Responsibilities will include: Processing monthly payroll accurately and on time Maintaining employee payroll records and updating changes (new starters, leavers, salary adjustments) Handling payroll queries promptly and professionally Preparing payroll reports for management and finance teams Ensuring compliance with HMRC regulations and company policies Assisting with year-end processes (P60, P11D) Supporting finance tasks such as invoice processing and reconciliations Collaborating with HR for accurate employee data and benefits administration Skills and Experience We re looking for someone with previous payroll experience. If you also have some general accounts knowledge, that would be an advantage - but it s not essential. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours . If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: BLB26779
Jan 07, 2026
Contractor
Payroll Administrator Part Time Telford Fixed term Contract 3 months possibly to permanent 9:00 am 3:00 pm - 4 days per week Salary - £25,000 - £30,000 pro rata Prince are working exclusively with a well-established organisation to recruit a Payroll Administrator to their team. The successful candidate will be working within a supportive team on a 3-month fixed-term contract, with the potential to become permanent. Responsibilities will include: Processing monthly payroll accurately and on time Maintaining employee payroll records and updating changes (new starters, leavers, salary adjustments) Handling payroll queries promptly and professionally Preparing payroll reports for management and finance teams Ensuring compliance with HMRC regulations and company policies Assisting with year-end processes (P60, P11D) Supporting finance tasks such as invoice processing and reconciliations Collaborating with HR for accurate employee data and benefits administration Skills and Experience We re looking for someone with previous payroll experience. If you also have some general accounts knowledge, that would be an advantage - but it s not essential. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours . If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: BLB26779
Elizabeth Michael Associates LTD
Nuthall, Nottinghamshire
Sales Administrator £27,000 £30,000 per annum (DOE) Nottingham, NG6 Monday to Friday, 8:00am 5:00pm Looking for someone to start January 2026 We are seeking an experienced and proactive Sales Administrator to join our clients team. This is a varied role that requires strong organisational skills, excellent attention to detail and the ability to support both the sales team. The ideal candidate will take ownership of the day to day management of a specific contract, providing dedicated administrative and commercial support. Responsibilities will include coordinating schedules, liaising with key stakeholders, preparing performance and financial reports and ensuring the contract operates smoothly and in line with agreed service levels. Key Responsibilities: Provide dedicated administrative and operational support for a key customer account within the business Maintain accurate customer records, pricing, sales data and contract information within CRM systems Prepare quotations, process orders and support invoicing and delivery coordination specific to the contract Monitor and report on sales performance, KPIs and customer feedback for the account Act as the main point of contact for all customer enquiries, ensuring timely, professional communication Prepare account specific documentation, reports and correspondence Manage contract documentation, filing, scheduling and document control in line with business procedures Liaise with the client, suppliers and internal teams to ensure smooth delivery and efficient workflow for the contract Skills and Experience Required: Previous experience in a sales administration (essential) Strong organisational and multitasking abilities Excellent communication and interpersonal skills High attention to detail and accuracy Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work independently and prioritise workload effectively Professional, positive attitude with a flexible approach Benefits: Competitive salary (£27,000 £30,000 per annum) Full-time, permanent role (Monday to Friday, 8am 5pm) On-site parking Supportive and friendly working environment Opportunities for development within the business EMA25
Jan 07, 2026
Full time
Sales Administrator £27,000 £30,000 per annum (DOE) Nottingham, NG6 Monday to Friday, 8:00am 5:00pm Looking for someone to start January 2026 We are seeking an experienced and proactive Sales Administrator to join our clients team. This is a varied role that requires strong organisational skills, excellent attention to detail and the ability to support both the sales team. The ideal candidate will take ownership of the day to day management of a specific contract, providing dedicated administrative and commercial support. Responsibilities will include coordinating schedules, liaising with key stakeholders, preparing performance and financial reports and ensuring the contract operates smoothly and in line with agreed service levels. Key Responsibilities: Provide dedicated administrative and operational support for a key customer account within the business Maintain accurate customer records, pricing, sales data and contract information within CRM systems Prepare quotations, process orders and support invoicing and delivery coordination specific to the contract Monitor and report on sales performance, KPIs and customer feedback for the account Act as the main point of contact for all customer enquiries, ensuring timely, professional communication Prepare account specific documentation, reports and correspondence Manage contract documentation, filing, scheduling and document control in line with business procedures Liaise with the client, suppliers and internal teams to ensure smooth delivery and efficient workflow for the contract Skills and Experience Required: Previous experience in a sales administration (essential) Strong organisational and multitasking abilities Excellent communication and interpersonal skills High attention to detail and accuracy Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work independently and prioritise workload effectively Professional, positive attitude with a flexible approach Benefits: Competitive salary (£27,000 £30,000 per annum) Full-time, permanent role (Monday to Friday, 8am 5pm) On-site parking Supportive and friendly working environment Opportunities for development within the business EMA25
We are working with a rapidly growing distributor of consumer products to recruit a Purchasing Administrator to join their Commercial team. This is a fantastic opportunity for someone organised, detail-focused and eager to develop within a supportive procurement environment with no prior procurement experience required. Job Title: Purchasing Administrator Location: Ascot - Hybrid Expected Salary: c. 28,000 per annum Contract Type: Full time, Permanent This position plays a key administrative role in supporting purchasing and stock management activities across multiple categories. You'll work closely with commercial, marketing and operations teams, as well as external partners, ensuring accurate data flow and smooth day-to-day processes within the procurement function. Responsibilities include but are not limited to: Assisting with the collection, organisation and maintenance of product, pricing and supplier data Supporting the setup of new products across retail partners Helping monitor stock levels and reconcile data from retailer reports and internal systems Managing administrative steps involved in promotional planning and ensuring retailer processes are followed Coordinating updates between commercial, marketing and operations teams Supporting tracking of in-store point of sale and promotional compliance Building positive working relationships with suppliers and retail counterparts What we are looking for: Experience in a retail, e-commerce or product distribution environment Strong organisational skills and excellent attention to detail Confidence working with data, reports and MS Office tools Good communication skills and the ability to collaborate across departments Ability to manage multiple deadlines and prioritise workload A proactive, enthusiastic approach to learning and supporting a busy team If you're looking to develop your commercial and operational skills while supporting a busy procurement function, this role offers a fantastic entry point into a thriving and innovative business. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Jan 07, 2026
Full time
We are working with a rapidly growing distributor of consumer products to recruit a Purchasing Administrator to join their Commercial team. This is a fantastic opportunity for someone organised, detail-focused and eager to develop within a supportive procurement environment with no prior procurement experience required. Job Title: Purchasing Administrator Location: Ascot - Hybrid Expected Salary: c. 28,000 per annum Contract Type: Full time, Permanent This position plays a key administrative role in supporting purchasing and stock management activities across multiple categories. You'll work closely with commercial, marketing and operations teams, as well as external partners, ensuring accurate data flow and smooth day-to-day processes within the procurement function. Responsibilities include but are not limited to: Assisting with the collection, organisation and maintenance of product, pricing and supplier data Supporting the setup of new products across retail partners Helping monitor stock levels and reconcile data from retailer reports and internal systems Managing administrative steps involved in promotional planning and ensuring retailer processes are followed Coordinating updates between commercial, marketing and operations teams Supporting tracking of in-store point of sale and promotional compliance Building positive working relationships with suppliers and retail counterparts What we are looking for: Experience in a retail, e-commerce or product distribution environment Strong organisational skills and excellent attention to detail Confidence working with data, reports and MS Office tools Good communication skills and the ability to collaborate across departments Ability to manage multiple deadlines and prioritise workload A proactive, enthusiastic approach to learning and supporting a busy team If you're looking to develop your commercial and operational skills while supporting a busy procurement function, this role offers a fantastic entry point into a thriving and innovative business. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Business/ Logistics Administrator 24,500 + Training + Progression + Monday - Friday Location - Bracknell Are you an organised, detail-oriented professional with a passion for operational efficiency and stakeholder engagement? This company is looking for a proactive Business/ Logistics Administrator to support and enhance our internal processes, streamline workflows, and help us deliver an exceptional client experience. This company is a science-driven, independent organisation with over 70 years of expertise in the built environment. We provide practical guidance and commercial solutions through market intelligence, consultancy, testing, research, compliance, training, and instrumentation. The Role You'll play a key role in supporting daily operations across BSRIA, helping improve organisational effectiveness and client satisfaction. Your responsibilities will include: Support daily operations to keep things running smoothly across teams. Improve business processes and help implement new tools or systems. Manage admin tasks like scheduling, emails, and document handling. Help with procurement and maintain records and supplier information. Assist with finance tasks including invoicing, budgeting, and cost checks. Work with internal teams and external clients to ensure great service. Support health & safety and facilities when needed. Maintain accurate records and follow quality standards and company policies. The Person The ideal candidate is someone who thrives in a fast-paced, collaborative environment. Minimum 2 years of experience in an administrative or business support role. Strong IT skills, especially Microsoft Office (Excel, Outlook, Teams). Highly organised with the ability to multitask and prioritise effectively. Analytical mindset with good commercial awareness. Reference Number: BBBH(phone number removed) To apply for this role or to be considered for further roles, please click "Apply Now" or contact Christopher Palmer at Rise Technical Recruitment. Rise Technical Recruitment Ltd acts as an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications, and skill set. We are an equal opportunity employer and welcome applications from all suitable candidates. And welcome applications from all suitable candidates.
Jan 07, 2026
Full time
Business/ Logistics Administrator 24,500 + Training + Progression + Monday - Friday Location - Bracknell Are you an organised, detail-oriented professional with a passion for operational efficiency and stakeholder engagement? This company is looking for a proactive Business/ Logistics Administrator to support and enhance our internal processes, streamline workflows, and help us deliver an exceptional client experience. This company is a science-driven, independent organisation with over 70 years of expertise in the built environment. We provide practical guidance and commercial solutions through market intelligence, consultancy, testing, research, compliance, training, and instrumentation. The Role You'll play a key role in supporting daily operations across BSRIA, helping improve organisational effectiveness and client satisfaction. Your responsibilities will include: Support daily operations to keep things running smoothly across teams. Improve business processes and help implement new tools or systems. Manage admin tasks like scheduling, emails, and document handling. Help with procurement and maintain records and supplier information. Assist with finance tasks including invoicing, budgeting, and cost checks. Work with internal teams and external clients to ensure great service. Support health & safety and facilities when needed. Maintain accurate records and follow quality standards and company policies. The Person The ideal candidate is someone who thrives in a fast-paced, collaborative environment. Minimum 2 years of experience in an administrative or business support role. Strong IT skills, especially Microsoft Office (Excel, Outlook, Teams). Highly organised with the ability to multitask and prioritise effectively. Analytical mindset with good commercial awareness. Reference Number: BBBH(phone number removed) To apply for this role or to be considered for further roles, please click "Apply Now" or contact Christopher Palmer at Rise Technical Recruitment. Rise Technical Recruitment Ltd acts as an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications, and skill set. We are an equal opportunity employer and welcome applications from all suitable candidates. And welcome applications from all suitable candidates.
Job Title: Office Administrator Location: Glasgow East(Junction 11 M8) Reports To: Managing Director Salary : DOE Company: A specialist facilities management and electrical engineering services. About Our Client Our client is a trusted provider of facilities management and electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Office Administrator to support their growing operations. Role Overview This is a fantastic role for an experienced administrator to join a business that is going from strength to strength and only recently moved to a fantastic new office to support this growth. This role involves being a pivotal part of the business, partnering with the senior administrator, the MD of the business and supporting the team of electricians out in the field. You will be super-organised and thrive on being a key cog in the wheel of a smaller, but growing business. Ideally you will be well accustomed to raising PO's and any familiarity with Xero would be advantageous. This role combines financial administration and accounts payable, client engagement with general office administration to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions. Key Responsibilities General Office Duties Support where appropriate admin staff, assign tasks, and monitor performance (if applicable). Manage office supplies and inventory. Maintain employee attendance and leave records. Oversee fleet and plant records. Skills & Experience Essential: Strong administrative experience as a generalist Strong organizational and time-management skills. Excellent attention to detail and accuracy. Confidence dealing with MS Office, mainly Word and Excel. Ability to work with speed and accuracy, within tight deadlines Desirable: Experience in electrical contracting, construction or compliance services. Proficiency in Xero accounting software. Personal Attributes Proactive and self-motivated. Strong communication skills. Ability to work independently and as part of a team.
Jan 07, 2026
Full time
Job Title: Office Administrator Location: Glasgow East(Junction 11 M8) Reports To: Managing Director Salary : DOE Company: A specialist facilities management and electrical engineering services. About Our Client Our client is a trusted provider of facilities management and electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Office Administrator to support their growing operations. Role Overview This is a fantastic role for an experienced administrator to join a business that is going from strength to strength and only recently moved to a fantastic new office to support this growth. This role involves being a pivotal part of the business, partnering with the senior administrator, the MD of the business and supporting the team of electricians out in the field. You will be super-organised and thrive on being a key cog in the wheel of a smaller, but growing business. Ideally you will be well accustomed to raising PO's and any familiarity with Xero would be advantageous. This role combines financial administration and accounts payable, client engagement with general office administration to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions. Key Responsibilities General Office Duties Support where appropriate admin staff, assign tasks, and monitor performance (if applicable). Manage office supplies and inventory. Maintain employee attendance and leave records. Oversee fleet and plant records. Skills & Experience Essential: Strong administrative experience as a generalist Strong organizational and time-management skills. Excellent attention to detail and accuracy. Confidence dealing with MS Office, mainly Word and Excel. Ability to work with speed and accuracy, within tight deadlines Desirable: Experience in electrical contracting, construction or compliance services. Proficiency in Xero accounting software. Personal Attributes Proactive and self-motivated. Strong communication skills. Ability to work independently and as part of a team.
Team Administrator 27,000 - 29,000 per annum Chelmsford, Essex Monday-Friday, 8:30am-5pm Are you an organised and proactive individual looking to make a real impact in a dynamic team? If you have a knack for administrative tasks and a passion for delivering outstanding customer service, we want to hear from you! Join my client's thriving team as a Team Administrator and play a key role in ensuring the smooth delivery of projects. Key Responsibilities: Set up and amend new and existing job records. Pass relevant information to the accounts team for invoicing. Liaise with team members and customers to confirm all job details are accurate and complete. Manage the shared admin email inbox and handle incoming and outgoing post. Answer, manage, and direct incoming phone calls professionally. Process customer registration forms and maintain accurate databases for customers and suppliers. Scan and archive job sheets, delivery/collection notes, and relevant project documentation. Book and track deliveries, including overseas shipments, and obtain courier quotes. Prepare and complete commercial invoices for international shipments. Create and check delivery and collection notes for accuracy. Process problem job enquiries and liaise with relevant parties for additional information. Provide customers with call-out quotations and set up digital problem job files. Generate problem job sheets and produce site reports in a timely and professional manner. Maintain strong relationships with existing customers and suppliers. Support cross-functional tasks, including training in purchasing. Carry out any other reasonable duties as required by the business. The Ideal Candidate Will Have: Proficiency with Microsoft Excel is vital for this role. Strong organisational and administrative skills. Excellent communication and interpersonal abilities. A high attention to detail and accuracy. The ability to manage multiple tasks and deadlines in a busy environment. Experience in a similar administrative or project support role is desirable. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 07, 2026
Full time
Team Administrator 27,000 - 29,000 per annum Chelmsford, Essex Monday-Friday, 8:30am-5pm Are you an organised and proactive individual looking to make a real impact in a dynamic team? If you have a knack for administrative tasks and a passion for delivering outstanding customer service, we want to hear from you! Join my client's thriving team as a Team Administrator and play a key role in ensuring the smooth delivery of projects. Key Responsibilities: Set up and amend new and existing job records. Pass relevant information to the accounts team for invoicing. Liaise with team members and customers to confirm all job details are accurate and complete. Manage the shared admin email inbox and handle incoming and outgoing post. Answer, manage, and direct incoming phone calls professionally. Process customer registration forms and maintain accurate databases for customers and suppliers. Scan and archive job sheets, delivery/collection notes, and relevant project documentation. Book and track deliveries, including overseas shipments, and obtain courier quotes. Prepare and complete commercial invoices for international shipments. Create and check delivery and collection notes for accuracy. Process problem job enquiries and liaise with relevant parties for additional information. Provide customers with call-out quotations and set up digital problem job files. Generate problem job sheets and produce site reports in a timely and professional manner. Maintain strong relationships with existing customers and suppliers. Support cross-functional tasks, including training in purchasing. Carry out any other reasonable duties as required by the business. The Ideal Candidate Will Have: Proficiency with Microsoft Excel is vital for this role. Strong organisational and administrative skills. Excellent communication and interpersonal abilities. A high attention to detail and accuracy. The ability to manage multiple tasks and deadlines in a busy environment. Experience in a similar administrative or project support role is desirable. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Commercial Administrator Tier 1 Civil Engineering Contractor (Carlisle Southern Link Road) Freelance Carlisle Major Infrastructure Highways £16.50 per hour + 12% holiday pay (slightly higher available for very strong experience) Mon Fri 42.5 hours per week A leading Tier 1 Civil Engineering contractor is looking for a Commercial Administrator to support the commercial team on the Carlisle Southern Link Road Project . This is ideal for someone with strong financial admin experience and solid knowledge of cost management systems. The Role You ll be supporting the commercial function on a major highways scheme operating in a low-margin environment (under 10%). The role is purely administrative. QSs and commercial managers will handle any disputes. You ll focus on keeping everything accurate, compliant, and moving on time. Key duties include: Processing subcontractor invoices Raising and managing purchase orders Maintaining and updating cost management systems (essential) Tracking approvals and ensuring deadlines are met General commercial admin to support the wider team What You Need Strong administration experience with a financial/commercial focus Experience using cost management systems (essential) Confident dealing with POs, invoices, and project financial workflows High attention to detail Good IT/system skills Local to Carlisle or able to commute Why This Role? A chance to join a Tier 1 contractor on a major regional infrastructure project, supporting a high-functioning commercial team and gaining exposure to a large-scale highways environment. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Jan 07, 2026
Contractor
Commercial Administrator Tier 1 Civil Engineering Contractor (Carlisle Southern Link Road) Freelance Carlisle Major Infrastructure Highways £16.50 per hour + 12% holiday pay (slightly higher available for very strong experience) Mon Fri 42.5 hours per week A leading Tier 1 Civil Engineering contractor is looking for a Commercial Administrator to support the commercial team on the Carlisle Southern Link Road Project . This is ideal for someone with strong financial admin experience and solid knowledge of cost management systems. The Role You ll be supporting the commercial function on a major highways scheme operating in a low-margin environment (under 10%). The role is purely administrative. QSs and commercial managers will handle any disputes. You ll focus on keeping everything accurate, compliant, and moving on time. Key duties include: Processing subcontractor invoices Raising and managing purchase orders Maintaining and updating cost management systems (essential) Tracking approvals and ensuring deadlines are met General commercial admin to support the wider team What You Need Strong administration experience with a financial/commercial focus Experience using cost management systems (essential) Confident dealing with POs, invoices, and project financial workflows High attention to detail Good IT/system skills Local to Carlisle or able to commute Why This Role? A chance to join a Tier 1 contractor on a major regional infrastructure project, supporting a high-functioning commercial team and gaining exposure to a large-scale highways environment. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
GCS currently deliver in excess of 200,000 on Desktop LGSR verification audits, 22,000 on site quality control audits and other related compliance audit services per annum to both domestic and commercial residential properties, as part of a service provision for registered social landlords. The primary purpose of this role is to manage and continuously provide input ensuring the delivery and improvement of all duties associated with the above to ensure they are completed to a high standard in a timely fashion to meet and exceed our contractual obligations and maintain the reputation of the company. Manage the timely and consistent delivery of all desktop audits and other related programmed works. Manage the electronic import (and Import failures) process of LGSR and other related data. Manage the contractor relationship and suitable return for rejected LGSRs. Manage the timely delivery, consistency and provide validation of all daily output reports associated with compliance and service programme managed works. Prepare and the Client Monthly Contract Report and issue to Contract Manager for approval. Prepare and issue the Client weekly update reports. Supply Line management and direct supervision of Contract administrative staff, including the support of any agreed personal development plan. Deliver internal quality checks on completed works by Contracts Administrator. Preparation of Monthly Contractor Payment and issue to Contracts Manager for Approval. Be the day to day point of contact for both Client and Contractor. Authorise any simple Contractor related additional works claims, passing more difficult to a Contract Manager. The supply of the Client Meeting Pack in advance of any Client Contract Meetings. Attend Client Contract Meetings and draft the meeting minutes for approval. Working alongside the Service Department to ensure an effective and joined up service delivery is achieved for inspection audit services. Manage the timely completion of any audit related reports. Identification and incorporation of known best practice into the Contracts Department s business activities. Act and deliver upon any reasonable contract requests by a Company Manager and/or Company Director. Be available to undertake any associated resident liaison duties as required. Be available to assist colleagues to meet the reasonable needs of the business in times of absence and/or annual leave. The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your role within the organisation and the overall business objectives of the Company. The ideal candidate must have: A strong understanding of Microsoft 365 and its suite of applications. Proficiency in Microsoft Teams for collaboration and communication. Advanced knowledge of Microsoft Word for document creation and formatting. Expertise in Microsoft Excel, including data analysis, formulas, and spreadsheet management.
Jan 07, 2026
Full time
GCS currently deliver in excess of 200,000 on Desktop LGSR verification audits, 22,000 on site quality control audits and other related compliance audit services per annum to both domestic and commercial residential properties, as part of a service provision for registered social landlords. The primary purpose of this role is to manage and continuously provide input ensuring the delivery and improvement of all duties associated with the above to ensure they are completed to a high standard in a timely fashion to meet and exceed our contractual obligations and maintain the reputation of the company. Manage the timely and consistent delivery of all desktop audits and other related programmed works. Manage the electronic import (and Import failures) process of LGSR and other related data. Manage the contractor relationship and suitable return for rejected LGSRs. Manage the timely delivery, consistency and provide validation of all daily output reports associated with compliance and service programme managed works. Prepare and the Client Monthly Contract Report and issue to Contract Manager for approval. Prepare and issue the Client weekly update reports. Supply Line management and direct supervision of Contract administrative staff, including the support of any agreed personal development plan. Deliver internal quality checks on completed works by Contracts Administrator. Preparation of Monthly Contractor Payment and issue to Contracts Manager for Approval. Be the day to day point of contact for both Client and Contractor. Authorise any simple Contractor related additional works claims, passing more difficult to a Contract Manager. The supply of the Client Meeting Pack in advance of any Client Contract Meetings. Attend Client Contract Meetings and draft the meeting minutes for approval. Working alongside the Service Department to ensure an effective and joined up service delivery is achieved for inspection audit services. Manage the timely completion of any audit related reports. Identification and incorporation of known best practice into the Contracts Department s business activities. Act and deliver upon any reasonable contract requests by a Company Manager and/or Company Director. Be available to undertake any associated resident liaison duties as required. Be available to assist colleagues to meet the reasonable needs of the business in times of absence and/or annual leave. The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your role within the organisation and the overall business objectives of the Company. The ideal candidate must have: A strong understanding of Microsoft 365 and its suite of applications. Proficiency in Microsoft Teams for collaboration and communication. Advanced knowledge of Microsoft Word for document creation and formatting. Expertise in Microsoft Excel, including data analysis, formulas, and spreadsheet management.
Sewell Wallis is working for a large, household name company in Doncaster, South Yorkshire, with great big business benefits including hybrid working and bonus potential. The opportunity to work in a Finance Business Partner role that is heavily commercially focused with a great amount of accountability and ownership, and a clear direction within the company! This is a fantastic opportunity to learn from a great mentor and support and develop yourself into the role! What will you be doing? Business partnering. Work closely with your stakeholders to help drive performance. Using strong analytical skills to support optimised decision making. Maximising short-term performance results Supporting longer-term strategic business cases Helping to build excellent relationships across the business Playing a key role in supporting decision making and in producing a high standard of quality management information, financial plans and business case development. Internal reporting Budget management Rolling forecasting Financial Modelling Process improvement What skills do you need? A strong, concise communication style Previous experience partnering with marketing/sales Qualified ACCA/CIMA What's on offer? Bonus (based on company & personal performance) Private medical insurance Life assurance Company pension scheme with 4% company contribution Apply for this role below, or for more information, contact Hannah Sharp. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Jan 07, 2026
Full time
Sewell Wallis is working for a large, household name company in Doncaster, South Yorkshire, with great big business benefits including hybrid working and bonus potential. The opportunity to work in a Finance Business Partner role that is heavily commercially focused with a great amount of accountability and ownership, and a clear direction within the company! This is a fantastic opportunity to learn from a great mentor and support and develop yourself into the role! What will you be doing? Business partnering. Work closely with your stakeholders to help drive performance. Using strong analytical skills to support optimised decision making. Maximising short-term performance results Supporting longer-term strategic business cases Helping to build excellent relationships across the business Playing a key role in supporting decision making and in producing a high standard of quality management information, financial plans and business case development. Internal reporting Budget management Rolling forecasting Financial Modelling Process improvement What skills do you need? A strong, concise communication style Previous experience partnering with marketing/sales Qualified ACCA/CIMA What's on offer? Bonus (based on company & personal performance) Private medical insurance Life assurance Company pension scheme with 4% company contribution Apply for this role below, or for more information, contact Hannah Sharp. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
The Airedale Group Job Title: Academy Administrator Company Overview: The Airedale Group are the leading market design, installation, and maintenance provider for commercial kitchens in the UK hospitality and food service industry. We work alongside clients from the initial designs through to bespoke fabrication and installation. Coupled with the largest body of professional maintenance engineers in the country, we offer the complete end-to-end solution to our extensive client base. We have long-standing relationships with many of the biggest multi-site brands in the UK. Job Overview: The Academy Administrator will play a vital role in supporting the day-to-day operations of the Training Academy. This position requires strong organisational skills, excellent communication abilities, and confidence working with digital tools such as Microsoft Office 365 and PowerPoint. The role involves coordinating training activities, managing records, supporting apprentices, and ensuring the training environment meets safety and compliance standards. Details: Competitive salary, career progression, option to work hybrid. Key Responsibilities: Organise and schedule training sessions based on requests from business units and maintain the Training Academy diary, ensuring all sessions, trainers, and room bookings are accurately recorded. Keep detailed and accurate records of training results, attendance, and assessment outcomes. Track trainer qualification expiry dates to ensure all certifications remain valid and up to current standards. Produce and distribute training reports using company dashboards. Monitor for inefficiencies within the Training Academy and escalate recommendations for improvement. Organise additional van stock related to the delivered training if required. Liaise with the individual business units under the Airedale Group umbrella. Assist in the implementation and role out of new LMS system. Conducting new starter inductions. Create, edit, and update training content using PowerPoint, Office 365, and other digital tools including Canva and Synthesia. Support trainers in developing learning materials and ensuring documentation is professionally presented and compliant. Learn to work in the company Field Service Management systems and associated digital platforms. Provide pastoral support for Core Apprentices, ensuring their wellbeing during their academy programme. Arranging accommodation and hotel bookings for trainees and visiting staff. Work closely with trainers and the Training Academy Manager to ensure smooth programme delivery and help prepare training areas ahead of sessions, ensuring resources, equipment, and materials are available. Maintain a clean, organised, and safe training environment in line with health and safety guidelines. Report any hazards, damaged equipment, or maintenance needs promptly. Experience Required: Proven experience using PowerPoint, Office 365, and related digital tools. Strong administrative and organisational skills. Experience producing reports or working with data dashboards (desirable but not essential). Ability to communicate clearly and professionally with apprentices, trainers, and business unit leaders. High attention to detail and ability to maintain accurate records. Ability to work independently and manage multiple tasks simultaneously. A proactive, problem-solving mindset. Experience using an LMS system would be advantageous but is not an essential requirement. Professional, supportive, and approachable. Highly organised and dependable. Committed to maintaining a safe and effective training environment. Flexible and adaptable to meet training academy needs. Willingness to work occasional extended hours when required for training events. The Airedale Group is expanding rapidly, employing circa 700 people across multiple locations in the UK. This is a fantastic time to be joining the business with opportunities for career progression. Job Type: Full-time Work Location: Hybrid remote in Brackley, NN13 7EL
Jan 06, 2026
Full time
The Airedale Group Job Title: Academy Administrator Company Overview: The Airedale Group are the leading market design, installation, and maintenance provider for commercial kitchens in the UK hospitality and food service industry. We work alongside clients from the initial designs through to bespoke fabrication and installation. Coupled with the largest body of professional maintenance engineers in the country, we offer the complete end-to-end solution to our extensive client base. We have long-standing relationships with many of the biggest multi-site brands in the UK. Job Overview: The Academy Administrator will play a vital role in supporting the day-to-day operations of the Training Academy. This position requires strong organisational skills, excellent communication abilities, and confidence working with digital tools such as Microsoft Office 365 and PowerPoint. The role involves coordinating training activities, managing records, supporting apprentices, and ensuring the training environment meets safety and compliance standards. Details: Competitive salary, career progression, option to work hybrid. Key Responsibilities: Organise and schedule training sessions based on requests from business units and maintain the Training Academy diary, ensuring all sessions, trainers, and room bookings are accurately recorded. Keep detailed and accurate records of training results, attendance, and assessment outcomes. Track trainer qualification expiry dates to ensure all certifications remain valid and up to current standards. Produce and distribute training reports using company dashboards. Monitor for inefficiencies within the Training Academy and escalate recommendations for improvement. Organise additional van stock related to the delivered training if required. Liaise with the individual business units under the Airedale Group umbrella. Assist in the implementation and role out of new LMS system. Conducting new starter inductions. Create, edit, and update training content using PowerPoint, Office 365, and other digital tools including Canva and Synthesia. Support trainers in developing learning materials and ensuring documentation is professionally presented and compliant. Learn to work in the company Field Service Management systems and associated digital platforms. Provide pastoral support for Core Apprentices, ensuring their wellbeing during their academy programme. Arranging accommodation and hotel bookings for trainees and visiting staff. Work closely with trainers and the Training Academy Manager to ensure smooth programme delivery and help prepare training areas ahead of sessions, ensuring resources, equipment, and materials are available. Maintain a clean, organised, and safe training environment in line with health and safety guidelines. Report any hazards, damaged equipment, or maintenance needs promptly. Experience Required: Proven experience using PowerPoint, Office 365, and related digital tools. Strong administrative and organisational skills. Experience producing reports or working with data dashboards (desirable but not essential). Ability to communicate clearly and professionally with apprentices, trainers, and business unit leaders. High attention to detail and ability to maintain accurate records. Ability to work independently and manage multiple tasks simultaneously. A proactive, problem-solving mindset. Experience using an LMS system would be advantageous but is not an essential requirement. Professional, supportive, and approachable. Highly organised and dependable. Committed to maintaining a safe and effective training environment. Flexible and adaptable to meet training academy needs. Willingness to work occasional extended hours when required for training events. The Airedale Group is expanding rapidly, employing circa 700 people across multiple locations in the UK. This is a fantastic time to be joining the business with opportunities for career progression. Job Type: Full-time Work Location: Hybrid remote in Brackley, NN13 7EL
Team Administrator Birmingham City Centre Upto £30,000 Hybrid working Our client is the UK s leading specialist in commercial property and asset management. They are also an excellent employer who take fabulous care of their much valued staff. A fabulous opportunity to join a busy and dynamic team, the Team Administrator will work closely with the Executive Assistant to provide administrative support for the Building Consultancy team. Responsibilities: Supporting invoicing and WIP management, including issuing and chasing invoices and helping with reconciliations Keeping electronic folders organised and archiving completed jobs Collating contracts and sending them for signature via DocuSign Preparing and formatting documents and reports Sharing large files securely with external contacts Helping create LinkedIn content with the Marketing team Supporting team events, conferences, and socials Assisting with onboarding new starters and general admin support Stepping in to support the wider team when the Executive Assistant is away Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements The ideal candidate: Highly organised with strong attention to detail Confident managing multiple tasks and deadlines Comfortable working with financial information and invoicing processes Strong communication skills and a collaborative approach Proficient in Microsoft Office and familiar with digital tools such as DocuSign and Dropbox (or similar) Experience within the property industry preferred but not essential. Hours of work are Monday Thursday 9am 5:30pm and Friday 9am 5pm. Hybrid working pattern available. An excellent opportunity to join a really forward thinking and highly regarded business. Please get in touch to hear more
Jan 06, 2026
Full time
Team Administrator Birmingham City Centre Upto £30,000 Hybrid working Our client is the UK s leading specialist in commercial property and asset management. They are also an excellent employer who take fabulous care of their much valued staff. A fabulous opportunity to join a busy and dynamic team, the Team Administrator will work closely with the Executive Assistant to provide administrative support for the Building Consultancy team. Responsibilities: Supporting invoicing and WIP management, including issuing and chasing invoices and helping with reconciliations Keeping electronic folders organised and archiving completed jobs Collating contracts and sending them for signature via DocuSign Preparing and formatting documents and reports Sharing large files securely with external contacts Helping create LinkedIn content with the Marketing team Supporting team events, conferences, and socials Assisting with onboarding new starters and general admin support Stepping in to support the wider team when the Executive Assistant is away Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements The ideal candidate: Highly organised with strong attention to detail Confident managing multiple tasks and deadlines Comfortable working with financial information and invoicing processes Strong communication skills and a collaborative approach Proficient in Microsoft Office and familiar with digital tools such as DocuSign and Dropbox (or similar) Experience within the property industry preferred but not essential. Hours of work are Monday Thursday 9am 5:30pm and Friday 9am 5pm. Hybrid working pattern available. An excellent opportunity to join a really forward thinking and highly regarded business. Please get in touch to hear more
We are an award-winning company and one of Europe's leading designers and manufactures within the engineering sector. We employ over 220 staff in the UK and Overseas and are seeking a Despatch Administrator to join our UK Head Office based In Frimley, Surrey. As a Despatch Administrator, you will play a key part in the smooth running of our despatch operations. Working closely with colleagues across Sales, Warehouse, Goods In, and other internal teams, you will ensure customer orders are prepared, processed, and shipped efficiently, both in the UK and internationally. The role would suit candidates who have previously worked in an industrial or manufacturing environment involving logistics and shipping in the UK and internationally. You must have strong customer service and administration skills using Microsoft Office and CRM systems to manage data and communicate effectively. It is essential you have previously dealt with shipping of items along with an awareness of Incoterms and international shipping procedures and a background in logistics, export operations, or industrial/manufacturing environments. You should be able to demonstrate the ability to prioritise effectively and time manage, have excellent communication and interpersonal skills to build strong relationships whilst managing a diverse customer base, and collaborate across teams internally and externally. We are looking for someone detail oriented that can maintain high accuracy by focusing on specific customer requirements and ensuring precise despatches and a problem solver who is a logical thinker that can resolve challenges efficiently. Anyone who thrives in a fast-paced environment whilst remaining composed under pressure would be an ideal candidate. Working Monday to Friday 8.30am 5pm with a 2.30pm finish on Fridays, we offer a salary of up to £30k plus annual bonus scheme, with a full comprehensive benefits package that includes free parking, enhanced pension, company profit share bonus, retail and gym discount, retail discounts, cycle to work scheme, health care cash plan, 2 volunteering days a year, financial wellbeing support and wellbeing activities and 24 days holiday. Reporting into the Logistics Team Leader, your key duties will be: • Managing Despatch Operations: Check systems and Excel reports daily to identify orders ready for shipment or eligible for early despatch. • Order Assembly and Allocation: Assemble available stock and completed works orders, assigning them to unique delivery numbers and consolidating where appropriate. • Transport and Shipping Coordination: Organise UK and international shipments, adhering to customer and country-specific requirements and selecting the most suitable and economical methods. • Freight Quoting: Provide accurate freight quotes to customers and internal departments ahead of shipping. • Processing Despatches: Generate delivery notes, commercial invoices, EUR1s, labels, and export documentation as required. • Post-Despatch Checks: Verify consignments post-despatch to ensure prompt collection and smooth transit. • Shipping Enquiries: Respond to queries from customers, carriers, and colleagues regarding shipping issues or updates. • Carrier Invoice Verification: Review and approve carrier invoices, investigating and resolving discrepancies. • Customer Folder Management: Monitor and update all customer folders to ensure accurate and current information. • Export Documentation Review: Check all export declarations and associated invoice paperwork for accuracy. • DDP Documentation Checks: Review DDP paperwork, including Europa import and export invoices. • Sales Order Management: Re-date and communicate sales order changes as required, ensuring timely despatch of all document packs and carriage lines. • Order Redating: Update and re-date all outstanding orders from the previous day. • External Liaison: Communicate effectively with customers and freight forwarders To be successful for the Despatch Administrator role you will have previously worked in a role involving logistics and shipping within an industrial or manufacturing environment, have strong customer service and administration skills, with the ability to prioritise effectively and time manage, have excellent communication and interpersonal skills, be detail oriented and a problem solver use to working in a fast-paced environment. It would be beneficial if you had a working knowledge of IOS 9000 standards and quality management systems alongside familiarity with CRM platforms and manufacturing control systems, however these are not essential. In return we offer a salary of up to £30k plus annual bonus scheme, with a full comprehensive benefits package that includes free parking, enhanced pension, company profit share bonus, retail and gym discount, retail discounts, cycle to work scheme, health care cash plan, 2 volunteering days a year, financial wellbeing support and wellbeing activities and 24 days holiday. We are an excellent company to work for, joining an organisation that looks after its staff with an extensive benefit package and salary plus annual bonus. Please send your CV for immediate consideration.
Jan 06, 2026
Full time
We are an award-winning company and one of Europe's leading designers and manufactures within the engineering sector. We employ over 220 staff in the UK and Overseas and are seeking a Despatch Administrator to join our UK Head Office based In Frimley, Surrey. As a Despatch Administrator, you will play a key part in the smooth running of our despatch operations. Working closely with colleagues across Sales, Warehouse, Goods In, and other internal teams, you will ensure customer orders are prepared, processed, and shipped efficiently, both in the UK and internationally. The role would suit candidates who have previously worked in an industrial or manufacturing environment involving logistics and shipping in the UK and internationally. You must have strong customer service and administration skills using Microsoft Office and CRM systems to manage data and communicate effectively. It is essential you have previously dealt with shipping of items along with an awareness of Incoterms and international shipping procedures and a background in logistics, export operations, or industrial/manufacturing environments. You should be able to demonstrate the ability to prioritise effectively and time manage, have excellent communication and interpersonal skills to build strong relationships whilst managing a diverse customer base, and collaborate across teams internally and externally. We are looking for someone detail oriented that can maintain high accuracy by focusing on specific customer requirements and ensuring precise despatches and a problem solver who is a logical thinker that can resolve challenges efficiently. Anyone who thrives in a fast-paced environment whilst remaining composed under pressure would be an ideal candidate. Working Monday to Friday 8.30am 5pm with a 2.30pm finish on Fridays, we offer a salary of up to £30k plus annual bonus scheme, with a full comprehensive benefits package that includes free parking, enhanced pension, company profit share bonus, retail and gym discount, retail discounts, cycle to work scheme, health care cash plan, 2 volunteering days a year, financial wellbeing support and wellbeing activities and 24 days holiday. Reporting into the Logistics Team Leader, your key duties will be: • Managing Despatch Operations: Check systems and Excel reports daily to identify orders ready for shipment or eligible for early despatch. • Order Assembly and Allocation: Assemble available stock and completed works orders, assigning them to unique delivery numbers and consolidating where appropriate. • Transport and Shipping Coordination: Organise UK and international shipments, adhering to customer and country-specific requirements and selecting the most suitable and economical methods. • Freight Quoting: Provide accurate freight quotes to customers and internal departments ahead of shipping. • Processing Despatches: Generate delivery notes, commercial invoices, EUR1s, labels, and export documentation as required. • Post-Despatch Checks: Verify consignments post-despatch to ensure prompt collection and smooth transit. • Shipping Enquiries: Respond to queries from customers, carriers, and colleagues regarding shipping issues or updates. • Carrier Invoice Verification: Review and approve carrier invoices, investigating and resolving discrepancies. • Customer Folder Management: Monitor and update all customer folders to ensure accurate and current information. • Export Documentation Review: Check all export declarations and associated invoice paperwork for accuracy. • DDP Documentation Checks: Review DDP paperwork, including Europa import and export invoices. • Sales Order Management: Re-date and communicate sales order changes as required, ensuring timely despatch of all document packs and carriage lines. • Order Redating: Update and re-date all outstanding orders from the previous day. • External Liaison: Communicate effectively with customers and freight forwarders To be successful for the Despatch Administrator role you will have previously worked in a role involving logistics and shipping within an industrial or manufacturing environment, have strong customer service and administration skills, with the ability to prioritise effectively and time manage, have excellent communication and interpersonal skills, be detail oriented and a problem solver use to working in a fast-paced environment. It would be beneficial if you had a working knowledge of IOS 9000 standards and quality management systems alongside familiarity with CRM platforms and manufacturing control systems, however these are not essential. In return we offer a salary of up to £30k plus annual bonus scheme, with a full comprehensive benefits package that includes free parking, enhanced pension, company profit share bonus, retail and gym discount, retail discounts, cycle to work scheme, health care cash plan, 2 volunteering days a year, financial wellbeing support and wellbeing activities and 24 days holiday. We are an excellent company to work for, joining an organisation that looks after its staff with an extensive benefit package and salary plus annual bonus. Please send your CV for immediate consideration.
We are seeking a motivated and experienced Administrator from a professional services background. The successful candidate will be responsible for providing administrative support to a team of experienced accountants. Key Responsibilities Providing administration support to a team of experienced individuals across a highly renowned accountancy practice Assist with the onboarding process of new clients Drafting and preparing letters, correspondence and all related documents Diary management - planning and organising the clients service schedules, notifying clients of specific action required by deadline dates Supporting the team with invoicing, expense forms and other administration tasks Answering the telephone with professionalism Manage and maintain standard letter templates and producing mailshots as required Filing of documents with Companies House and HMRC Managing meeting rooms Qualifications and Experience A minimum of 5 years within a professional administration role and company Good organisational and time management skills Strong communication and interpersonal skills Proven ability to work independently and as part of a team Strong attention to detail and problem-solving skills Willingness to learn and adapt to new technologies The position offers a competitive salary and benefits package Hours: 9am - 5pm which can also be flexible to suit, between the hours of 8am - 6pm. Join this dynamic team and contribute to the continued growth! If you're an ambitious individual with a passion for your work, we'd love to hear from you. About Square Peg Associates At Square Peg Associates, we are a leading recruitment consultancy specialising in finance and commercial business professionals within the North West of England. Our approach is personal and tailored to each candidate. We not only consider the qualifications listed on their CVs but also take the time to understand them on a deeper level. Before representing any candidate to our esteemed client base, we build strong relationships with them. If you're interested in exploring our current vacancies, visit our website at Squarepegassociates.co.uk.
Jan 06, 2026
Full time
We are seeking a motivated and experienced Administrator from a professional services background. The successful candidate will be responsible for providing administrative support to a team of experienced accountants. Key Responsibilities Providing administration support to a team of experienced individuals across a highly renowned accountancy practice Assist with the onboarding process of new clients Drafting and preparing letters, correspondence and all related documents Diary management - planning and organising the clients service schedules, notifying clients of specific action required by deadline dates Supporting the team with invoicing, expense forms and other administration tasks Answering the telephone with professionalism Manage and maintain standard letter templates and producing mailshots as required Filing of documents with Companies House and HMRC Managing meeting rooms Qualifications and Experience A minimum of 5 years within a professional administration role and company Good organisational and time management skills Strong communication and interpersonal skills Proven ability to work independently and as part of a team Strong attention to detail and problem-solving skills Willingness to learn and adapt to new technologies The position offers a competitive salary and benefits package Hours: 9am - 5pm which can also be flexible to suit, between the hours of 8am - 6pm. Join this dynamic team and contribute to the continued growth! If you're an ambitious individual with a passion for your work, we'd love to hear from you. About Square Peg Associates At Square Peg Associates, we are a leading recruitment consultancy specialising in finance and commercial business professionals within the North West of England. Our approach is personal and tailored to each candidate. We not only consider the qualifications listed on their CVs but also take the time to understand them on a deeper level. Before representing any candidate to our esteemed client base, we build strong relationships with them. If you're interested in exploring our current vacancies, visit our website at Squarepegassociates.co.uk.
Temporary Administrators Here at Allen Associates we know the value of a strong Administrator. If you are looking for an engaging and fulfilling temporary assignment, are free immediately and happy to work full time via our payroll once we have something suitable, we would love to hear from you! Allen Associates have been successfully recruiting temporary Administrators for over two decades now. As a result, we regularly work with some of the region s most respected organisations, across a range of assignments. We can never predict when positions will become available; often they are shorter term sickness or holiday cover, sometimes they will be responsible for clearing a long-term backlog of work. We are therefore looking to register strong clerical candidates who are free immediately, who we can then consider for these bookings as they arise! Temporary Administrators Responsibilities Our temporary assignments are primarily administrative by nature. They are varied and diverse, although tasks will often include a mix of the following: Responding to queries via the telephone and email Maintaining up-to-date database records Entering customer and client information accurately Drafting documents and letters Speaking with a range of internal and external stakeholders Covering reception, meeting and greeting visitors Invoicing and basic accounts support Temporary Administrators Experience We are seeking those with dedicated experience in a commercial, office-based position, who are happy to take part in a general registration, and therefore be ready to take on work immediately when positions arise. You will be based locally in Oxfordshire as it is likely that you will be required to work on site with our clients. You will demonstrate excellent attention to detail and be able prioritise your work accordingly to meet deadlines. An organised, self-motivated candidate who is tenacious in their approach will go far in this type of role. The ability to manage your time effectively is therefore imperative as these types of roles are often fast paced and varied. Benefits Our temporary assignments offer competitive hourly pay. In addition, you will accrue holiday pay on top of this amount. Once you have registered with Allen Associates via video call, you will benefit from the ability to our roles immediately. In a competitive, fast moving market, this provides you with a huge advantage! Roles of this nature are often a great opportunity to further your skillset and gain additional experience within new companies. They can frequently parachute you into sectors you hadn t considered before, or those which had been difficult to enter without dedicated exposure. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Jan 06, 2026
Seasonal
Temporary Administrators Here at Allen Associates we know the value of a strong Administrator. If you are looking for an engaging and fulfilling temporary assignment, are free immediately and happy to work full time via our payroll once we have something suitable, we would love to hear from you! Allen Associates have been successfully recruiting temporary Administrators for over two decades now. As a result, we regularly work with some of the region s most respected organisations, across a range of assignments. We can never predict when positions will become available; often they are shorter term sickness or holiday cover, sometimes they will be responsible for clearing a long-term backlog of work. We are therefore looking to register strong clerical candidates who are free immediately, who we can then consider for these bookings as they arise! Temporary Administrators Responsibilities Our temporary assignments are primarily administrative by nature. They are varied and diverse, although tasks will often include a mix of the following: Responding to queries via the telephone and email Maintaining up-to-date database records Entering customer and client information accurately Drafting documents and letters Speaking with a range of internal and external stakeholders Covering reception, meeting and greeting visitors Invoicing and basic accounts support Temporary Administrators Experience We are seeking those with dedicated experience in a commercial, office-based position, who are happy to take part in a general registration, and therefore be ready to take on work immediately when positions arise. You will be based locally in Oxfordshire as it is likely that you will be required to work on site with our clients. You will demonstrate excellent attention to detail and be able prioritise your work accordingly to meet deadlines. An organised, self-motivated candidate who is tenacious in their approach will go far in this type of role. The ability to manage your time effectively is therefore imperative as these types of roles are often fast paced and varied. Benefits Our temporary assignments offer competitive hourly pay. In addition, you will accrue holiday pay on top of this amount. Once you have registered with Allen Associates via video call, you will benefit from the ability to our roles immediately. In a competitive, fast moving market, this provides you with a huge advantage! Roles of this nature are often a great opportunity to further your skillset and gain additional experience within new companies. They can frequently parachute you into sectors you hadn t considered before, or those which had been difficult to enter without dedicated exposure. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Our client is an Estate Management company who looks after a diverse portfolios of farms, commercial premises and woodlands. They are now seeking an organised and proactiveEstate Administratorto join their dedicated Estate Office team near Washford. This is a part time, 30 hour a week role (hours can be flexible) with salary of £30,000 FTE click apply for full job details
Jan 06, 2026
Full time
Our client is an Estate Management company who looks after a diverse portfolios of farms, commercial premises and woodlands. They are now seeking an organised and proactiveEstate Administratorto join their dedicated Estate Office team near Washford. This is a part time, 30 hour a week role (hours can be flexible) with salary of £30,000 FTE click apply for full job details
Here at Allen Associates, we are regularly recruiting Temporary Administrators to assist our fantastic clients. Often working within busy and fast-paced settings, you will be critical in supporting daily operations through a number of essential clerical tasks. In order to succeed, you'll need dedicated expertise within a commercial administration role, a "can do" attitude, and excellent IT abilities. Key responsibilities are likely to include: Managing several inboxes Answering telephones and redirecting calls accordingly Paper and electronic filing Data entry Handling queries and resolving any issues which arise Co-ordinating meetings and preparing relevant material needed Diary management Arranging travel or accommodation Job Requirements To be successful in these assignments you will be confident and positive in your abilities to produce a high standard of work. You should demonstrate strong administrative experience gained in commercial businesses You will be willing to get involved with the team and make a real difference You will be able to meet tight deadlines and timeframes Working proficiency with the full Microsoft Office suite, as well as a variety of other packages, will be key! Benefits Competitive hourly rates, offered alongside holiday pay You'll gain experience within some of Oxfordshire's most interesting and innovative companies Lots of our assignments lead to long term opportunities Location Our clients are based across Oxfordshire, but are largely concentrated in the City Centre and the surrounding business parks. Some will offer on site parking. Apply today, either online or directly to: Hannah Bush Allen Associates (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Jan 06, 2026
Seasonal
Here at Allen Associates, we are regularly recruiting Temporary Administrators to assist our fantastic clients. Often working within busy and fast-paced settings, you will be critical in supporting daily operations through a number of essential clerical tasks. In order to succeed, you'll need dedicated expertise within a commercial administration role, a "can do" attitude, and excellent IT abilities. Key responsibilities are likely to include: Managing several inboxes Answering telephones and redirecting calls accordingly Paper and electronic filing Data entry Handling queries and resolving any issues which arise Co-ordinating meetings and preparing relevant material needed Diary management Arranging travel or accommodation Job Requirements To be successful in these assignments you will be confident and positive in your abilities to produce a high standard of work. You should demonstrate strong administrative experience gained in commercial businesses You will be willing to get involved with the team and make a real difference You will be able to meet tight deadlines and timeframes Working proficiency with the full Microsoft Office suite, as well as a variety of other packages, will be key! Benefits Competitive hourly rates, offered alongside holiday pay You'll gain experience within some of Oxfordshire's most interesting and innovative companies Lots of our assignments lead to long term opportunities Location Our clients are based across Oxfordshire, but are largely concentrated in the City Centre and the surrounding business parks. Some will offer on site parking. Apply today, either online or directly to: Hannah Bush Allen Associates (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Job Title: Contract Administrator Location: Potters Bar, Hertfordshire Salary: 33,000 per annum Contract Type: Permanent Sector: Facilities Management (FM) About the Company: We are a leading Facilities Management service provider, delivering high-quality, integrated FM solutions to a diverse portfolio of clients across the UK. Due to continued growth, we are looking to appoint a proactive and detail-oriented Contract Administrator to join our team based in Potters Bar . The Role: As a Contract Administrator, you will play a key role in supporting the operational and commercial delivery of FM contracts. You will work closely with contract managers and operational teams to ensure accurate administration, compliance, and smooth day-to-day contract performance. Key Responsibilities: Provide comprehensive administrative support to FM contracts Maintain contract documentation, records, and compliance information Support contract managers with reporting, data analysis, and performance tracking Assist with invoicing, purchase orders, and financial administration Coordinate with internal teams, suppliers, and clients as required Ensure all contractual processes align with company policies and procedures About You: Previous experience in a contract administration or administrative role, ideally within Facilities Management or a related sector Strong organisational skills with excellent attention to detail Confident communicator with the ability to liaise effectively with stakeholders at all levels Proficient in Microsoft Office, particularly Excel Ability to manage multiple tasks and meet deadlines in a fast-paced environment What We Offer: Competitive salary of 33,000 per annum Permanent position with a stable and growing FM provider Supportive team environment and opportunities for career development Modern office location in Potters Bar How to Apply: If you are an organised and motivated administrator looking to develop your career within Facilities Management, we would love to hear from you. Please apply send your CV across to Stacey at CBW Staffing Solutions for a confidential discussion!
Jan 06, 2026
Full time
Job Title: Contract Administrator Location: Potters Bar, Hertfordshire Salary: 33,000 per annum Contract Type: Permanent Sector: Facilities Management (FM) About the Company: We are a leading Facilities Management service provider, delivering high-quality, integrated FM solutions to a diverse portfolio of clients across the UK. Due to continued growth, we are looking to appoint a proactive and detail-oriented Contract Administrator to join our team based in Potters Bar . The Role: As a Contract Administrator, you will play a key role in supporting the operational and commercial delivery of FM contracts. You will work closely with contract managers and operational teams to ensure accurate administration, compliance, and smooth day-to-day contract performance. Key Responsibilities: Provide comprehensive administrative support to FM contracts Maintain contract documentation, records, and compliance information Support contract managers with reporting, data analysis, and performance tracking Assist with invoicing, purchase orders, and financial administration Coordinate with internal teams, suppliers, and clients as required Ensure all contractual processes align with company policies and procedures About You: Previous experience in a contract administration or administrative role, ideally within Facilities Management or a related sector Strong organisational skills with excellent attention to detail Confident communicator with the ability to liaise effectively with stakeholders at all levels Proficient in Microsoft Office, particularly Excel Ability to manage multiple tasks and meet deadlines in a fast-paced environment What We Offer: Competitive salary of 33,000 per annum Permanent position with a stable and growing FM provider Supportive team environment and opportunities for career development Modern office location in Potters Bar How to Apply: If you are an organised and motivated administrator looking to develop your career within Facilities Management, we would love to hear from you. Please apply send your CV across to Stacey at CBW Staffing Solutions for a confidential discussion!
Unite Students have an exciting opportunity for an experienced Finance Business Partner to join our high performing Finance team in Bristol. The Finance Business Partner (New Growth & Funds) will be responsible for preparing and communicating financial analysis relating to our investment funds (USAF and LSAV), and new growth opportunities (i.e. Developments and University Joint Ventures). You will be responsible for commercial analysis, decision support, reporting, planning and forecasting. The role further manages reporting and distributions to investors and supports capital raising and transaction activity within the funds. The role reports to the Property FP&A Manager with additional stakeholders outside of this team including Head of Asset & Fund Management, New Growth teams, and fund and JV investors and administrators. What You'll Be Doing Prepare quarterly performance reports for Unite Students two investment funds, USAF and LSAV. Own in-year, one year and five year forecasts for the funds and monitor performance against these throughout the year. Investigate variances internally and provide explanation to investors. Analysis of asset level performance, including working closely with the investment finance team to understand returns drivers. FP&A support regarding new funds and JVs with university or investment partners, including returns modelling, forecasting income and costs, and acting as link between FP&A and development teams. Monthly cash flow reviews against Group and Fund targets. Analysis of investor returns, including comparison to other funds, and previous years performance. Act as primary contact for investors on the performance of the funds, and support the Head of Asset & Fund Management in communicating financial impact of decisions to investors (i.e. capital or debt raising activities). Prepare quarterly board packs and present on quarterly performance in LSAV and USAF investor and board meetings. Working with wider finance team to streamline recurring reporting processes. Ownership of quarterly investor questionnaires and regulatory submissions for funds. Ownership and management of cash distributions to investors, ensuring sufficient capital remains within the vehicles to meet future commitments. Understanding of obligations under fund documents, and actions required to comply with these. Ownership of quarterly NAV reporting for USAF, ensuring NAV note is distributed to investors on time. Provide forecasts, analysis and clarity on the calculation of fees received from funds and JVs, and potential impact of ownership changes. What We're Looking for in You Qualified Accountant (e.g. ACA, ACCA, CIMA) with post qualification experience gained within a commercial environment. Excellent communication skills including inspiring trust and influencing; communicating technical financial information in a clear and commercial manner; adapting style and content for different audiences; and demonstrating a confident, credible and accomplished presentation style. Flexible and capable of undertaking travel to London and other UK locations on a regular basis. Evidence of working in a fast paced, high change environment and able to manage multiple demands effectively whilst maintaining a high level of accuracy, quality and attention to detail. Excellent analytical skills and advanced Excel skills. Willingness to learn about the wider business. Curiosity and personal drive to be better. Possesses and promotes a positive attitude, with the ability to adapt swiftly and a willingness to undertake challenging tasks. What You'll Get in Return A discretionary annual bonus so you can share in the company s success 25 days paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service A generous pension scheme - employer contributions between 5% and 11% depending on how much you save Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more! About Unite Students Founded in 1991, Unite Students is the UK s leading provider of purpose-built student accommodation. You can find us in 23 leading university towns and cities, with 70,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas. Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn t just what we do but who we are. People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive. Room for Everyone We re proud to be an employer that embraces individuality, and we re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.
Jan 06, 2026
Full time
Unite Students have an exciting opportunity for an experienced Finance Business Partner to join our high performing Finance team in Bristol. The Finance Business Partner (New Growth & Funds) will be responsible for preparing and communicating financial analysis relating to our investment funds (USAF and LSAV), and new growth opportunities (i.e. Developments and University Joint Ventures). You will be responsible for commercial analysis, decision support, reporting, planning and forecasting. The role further manages reporting and distributions to investors and supports capital raising and transaction activity within the funds. The role reports to the Property FP&A Manager with additional stakeholders outside of this team including Head of Asset & Fund Management, New Growth teams, and fund and JV investors and administrators. What You'll Be Doing Prepare quarterly performance reports for Unite Students two investment funds, USAF and LSAV. Own in-year, one year and five year forecasts for the funds and monitor performance against these throughout the year. Investigate variances internally and provide explanation to investors. Analysis of asset level performance, including working closely with the investment finance team to understand returns drivers. FP&A support regarding new funds and JVs with university or investment partners, including returns modelling, forecasting income and costs, and acting as link between FP&A and development teams. Monthly cash flow reviews against Group and Fund targets. Analysis of investor returns, including comparison to other funds, and previous years performance. Act as primary contact for investors on the performance of the funds, and support the Head of Asset & Fund Management in communicating financial impact of decisions to investors (i.e. capital or debt raising activities). Prepare quarterly board packs and present on quarterly performance in LSAV and USAF investor and board meetings. Working with wider finance team to streamline recurring reporting processes. Ownership of quarterly investor questionnaires and regulatory submissions for funds. Ownership and management of cash distributions to investors, ensuring sufficient capital remains within the vehicles to meet future commitments. Understanding of obligations under fund documents, and actions required to comply with these. Ownership of quarterly NAV reporting for USAF, ensuring NAV note is distributed to investors on time. Provide forecasts, analysis and clarity on the calculation of fees received from funds and JVs, and potential impact of ownership changes. What We're Looking for in You Qualified Accountant (e.g. ACA, ACCA, CIMA) with post qualification experience gained within a commercial environment. Excellent communication skills including inspiring trust and influencing; communicating technical financial information in a clear and commercial manner; adapting style and content for different audiences; and demonstrating a confident, credible and accomplished presentation style. Flexible and capable of undertaking travel to London and other UK locations on a regular basis. Evidence of working in a fast paced, high change environment and able to manage multiple demands effectively whilst maintaining a high level of accuracy, quality and attention to detail. Excellent analytical skills and advanced Excel skills. Willingness to learn about the wider business. Curiosity and personal drive to be better. Possesses and promotes a positive attitude, with the ability to adapt swiftly and a willingness to undertake challenging tasks. What You'll Get in Return A discretionary annual bonus so you can share in the company s success 25 days paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service A generous pension scheme - employer contributions between 5% and 11% depending on how much you save Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more! About Unite Students Founded in 1991, Unite Students is the UK s leading provider of purpose-built student accommodation. You can find us in 23 leading university towns and cities, with 70,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas. Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn t just what we do but who we are. People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive. Room for Everyone We re proud to be an employer that embraces individuality, and we re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.
