Receptionist & Administrator Salary: £26,000 . Location: Central Oxford . Contract: Full-time, Temporary to Permanent Hours: Monday-Friday, 08:30-17:00 A prestigious, student-focused educational organisation in central Oxford is seeking a professional and organised Front Desk Receptionist & Administrator. This is a key front-of-house role, acting as the first point of contact for visitors, callers, staff and students while providing broad administrative support across departments. Key Responsibilities: . Front-of-house reception: welcoming visitors, managing sign-ins, handling deliveries . Operating the main telephone system and directing enquiries . General office administration: mail handling, ordering supplies, maintaining tidy communal areas . Supporting academic administration: scheduling, collating reports, liaising with staff/parents . Maintaining CRM/database records for students, tutors and enquiries . Supporting admissions and assisting with client and agent queries . Providing logistical support for meetings, events and internal operations . Basic premises tasks such as opening/closing and reporting maintenance issues About You: . Highly organised, accurate and proactive . Friendly, professional communicator . Strong multitasker with excellent attention to detail . Confident using IT systems and able to learn new software . Team-oriented, reliable and solutions-focused . Experience within a school, college, or educational setting is essential If you're a dependable, people-focused administrator who enjoys a varied role in a supportive academic environment, we'd love to hear from you.
Jan 07, 2026
Contractor
Receptionist & Administrator Salary: £26,000 . Location: Central Oxford . Contract: Full-time, Temporary to Permanent Hours: Monday-Friday, 08:30-17:00 A prestigious, student-focused educational organisation in central Oxford is seeking a professional and organised Front Desk Receptionist & Administrator. This is a key front-of-house role, acting as the first point of contact for visitors, callers, staff and students while providing broad administrative support across departments. Key Responsibilities: . Front-of-house reception: welcoming visitors, managing sign-ins, handling deliveries . Operating the main telephone system and directing enquiries . General office administration: mail handling, ordering supplies, maintaining tidy communal areas . Supporting academic administration: scheduling, collating reports, liaising with staff/parents . Maintaining CRM/database records for students, tutors and enquiries . Supporting admissions and assisting with client and agent queries . Providing logistical support for meetings, events and internal operations . Basic premises tasks such as opening/closing and reporting maintenance issues About You: . Highly organised, accurate and proactive . Friendly, professional communicator . Strong multitasker with excellent attention to detail . Confident using IT systems and able to learn new software . Team-oriented, reliable and solutions-focused . Experience within a school, college, or educational setting is essential If you're a dependable, people-focused administrator who enjoys a varied role in a supportive academic environment, we'd love to hear from you.
Office Manager/ Office Administrator - Temporary Location: Leeds City Centre Salary: 35,000/year Working Hours: Monday - Friday, 8.30am-5.30pm OR 8am-5pm Start Date: 1st January 2026 End Date: We are looking for an experienced Office Manager to ensure the smooth, efficient and professional running of our Leeds office. In this key role, you will manage day-to-day operations, support employees and visitors, and maintain a safe, well-functioning workplace. Key Responsibilities Oversee front-of-house operations: maintain common areas, manage meeting rooms, greet visitors, and support basic AV/VC setup. Handle back-office tasks including phone queries, mail, deliveries, ordering supplies, and coordinating office cleaning and maintenance. Liaise with building management, contractors, and IT; oversee office equipment and quarterly IT visits. Ensure full compliance with health & safety and fire regulations; act as First-Aider and Fire Warden. Process office-related invoices and resolve finance queries. Support HR with on boarding: new joiner coordination, security passes, and IT equipment setup. Communicate office updates and organise office-wide events. About You Strong interpersonal skills with the ability to work with stakeholders at all levels. Highly organised, detail-focused, and able to manage multiple priorities. Discreet, proactive, and a strong problem-solver. Confident with office technology and software. Knowledge of health and safety regulations Please APPLY NOW for an immediate telephone call! Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Jan 07, 2026
Contractor
Office Manager/ Office Administrator - Temporary Location: Leeds City Centre Salary: 35,000/year Working Hours: Monday - Friday, 8.30am-5.30pm OR 8am-5pm Start Date: 1st January 2026 End Date: We are looking for an experienced Office Manager to ensure the smooth, efficient and professional running of our Leeds office. In this key role, you will manage day-to-day operations, support employees and visitors, and maintain a safe, well-functioning workplace. Key Responsibilities Oversee front-of-house operations: maintain common areas, manage meeting rooms, greet visitors, and support basic AV/VC setup. Handle back-office tasks including phone queries, mail, deliveries, ordering supplies, and coordinating office cleaning and maintenance. Liaise with building management, contractors, and IT; oversee office equipment and quarterly IT visits. Ensure full compliance with health & safety and fire regulations; act as First-Aider and Fire Warden. Process office-related invoices and resolve finance queries. Support HR with on boarding: new joiner coordination, security passes, and IT equipment setup. Communicate office updates and organise office-wide events. About You Strong interpersonal skills with the ability to work with stakeholders at all levels. Highly organised, detail-focused, and able to manage multiple priorities. Discreet, proactive, and a strong problem-solver. Confident with office technology and software. Knowledge of health and safety regulations Please APPLY NOW for an immediate telephone call! Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
VS743 Temporary Resident Service Assistant - Build to Rent Manchester Start ASAP Pay: £12.50 per hour Hours: Working between 8am 8pm on a rota (40 hours per week), Monday Friday and 1 in 3 Saturdays with a day off in lieu My client is an established Build to Rent property management company. Currently looking for a temporary Resident Service Assistant to work at a brand new BTR property in Manchester, consisting of 291 residential apartments. You will assist in driving the performance of the site through working together with the on-site team to achieve the same goals, whilst delivering an industry leading resident experience. We are looking for individuals who will take ownership of all tasks assigned to them and do so with a can-do attitude and a people first approach to the role. This role will report directly into the Community Manager and will collaborate with other teams across the UK. The Role: Site Management Communicate well with colleagues to ensure you work together as a team and take an enterprising approach to the role. First point of contact/front of house presence. Co-ordinate, instruct and allow access for services to the development Responsible for all deliveries to main reception, by receiving, safekeeping and issuing of all parcels/registered mail in line with the company procedure. Conduct viewings of apartments using set sales processes/procedures and ensure sales are closed in a timely manner Customer Service Provide outstanding customer service to residents. Ensure a warm, welcoming, helpful, efficient, and responsive reception service for residents, telephone callers and visitors. Manage and respond to general enquiries via phone, email and other channels. Assist with resident engagement strategies to ensure a strong resident community is built and maintained. Record, monitor and respond to any resident feedback. Assist with resident communications through multiple channels. Ensure resident issues and service requests are addressed and dealt with quickly, efficiently, and professionally. Promote and encourage a neighbourly and community atmosphere. Meet and interact with residents in a customer friendly and professional manner. Seek ways to exceed service expectations of residents and enhance the brand. Achieve positive resident reviews on various online platforms to include but not limited to home views and Google. Assist with executing the smooth running of all aspects of the community. Provide an information service for the local area. Ensure all reception/admin requests are well managed and the reception desk is manned Take ownership of the reception/communal areas and ensure they are kept clean, tidy, and well-presented at all times. Marketing, Social Media, Events & Community Presence Post frequently on social media platforms ensuring content is aligned to the brand manifesto. Drive the highest rates of retention and community engagement. Support the overall marketing/leasing efforts and offer input and suggestions regarding promotions, advertisements, and pricing. Assist with regularly reviewing competitor activity and provide robust reporting to evidence this. Assist with planning and hosting networking events to create and forge new relationships within the community. Promote events/give-aways to residents to ensure they are deemed successful. Facilities Management and Health & Safety Ensure all risks to visitors, staff and residents are removed or reported. Ensure security and emergency procedures are always adhered to, taking an active role in the event of an emergency, and reporting any concerns. Assist with turnaround of vacant apartments, including check-out reports, schedule of cleaning, repair, and maintenance. About you The ideal candidate will have: A good level of experience in a similar role in either build to rent, student accommodation, hotel / hospitality front of house or reception, customer service and administration Professional presentation, be confident and outgoing in nature. Basic understanding of landlord and resident relationship. Basic health and safety knowledge. Excellent English language skills - both written and spoken. IT literate - MS Office at intermediate level and other relevant software a level to undertake the role satisfactorily. In the first instance please apply by submitting your CV. Please contact Vicky at the Manchester office. Ritz Recruitment - Employment Agency
Jan 06, 2026
Seasonal
VS743 Temporary Resident Service Assistant - Build to Rent Manchester Start ASAP Pay: £12.50 per hour Hours: Working between 8am 8pm on a rota (40 hours per week), Monday Friday and 1 in 3 Saturdays with a day off in lieu My client is an established Build to Rent property management company. Currently looking for a temporary Resident Service Assistant to work at a brand new BTR property in Manchester, consisting of 291 residential apartments. You will assist in driving the performance of the site through working together with the on-site team to achieve the same goals, whilst delivering an industry leading resident experience. We are looking for individuals who will take ownership of all tasks assigned to them and do so with a can-do attitude and a people first approach to the role. This role will report directly into the Community Manager and will collaborate with other teams across the UK. The Role: Site Management Communicate well with colleagues to ensure you work together as a team and take an enterprising approach to the role. First point of contact/front of house presence. Co-ordinate, instruct and allow access for services to the development Responsible for all deliveries to main reception, by receiving, safekeeping and issuing of all parcels/registered mail in line with the company procedure. Conduct viewings of apartments using set sales processes/procedures and ensure sales are closed in a timely manner Customer Service Provide outstanding customer service to residents. Ensure a warm, welcoming, helpful, efficient, and responsive reception service for residents, telephone callers and visitors. Manage and respond to general enquiries via phone, email and other channels. Assist with resident engagement strategies to ensure a strong resident community is built and maintained. Record, monitor and respond to any resident feedback. Assist with resident communications through multiple channels. Ensure resident issues and service requests are addressed and dealt with quickly, efficiently, and professionally. Promote and encourage a neighbourly and community atmosphere. Meet and interact with residents in a customer friendly and professional manner. Seek ways to exceed service expectations of residents and enhance the brand. Achieve positive resident reviews on various online platforms to include but not limited to home views and Google. Assist with executing the smooth running of all aspects of the community. Provide an information service for the local area. Ensure all reception/admin requests are well managed and the reception desk is manned Take ownership of the reception/communal areas and ensure they are kept clean, tidy, and well-presented at all times. Marketing, Social Media, Events & Community Presence Post frequently on social media platforms ensuring content is aligned to the brand manifesto. Drive the highest rates of retention and community engagement. Support the overall marketing/leasing efforts and offer input and suggestions regarding promotions, advertisements, and pricing. Assist with regularly reviewing competitor activity and provide robust reporting to evidence this. Assist with planning and hosting networking events to create and forge new relationships within the community. Promote events/give-aways to residents to ensure they are deemed successful. Facilities Management and Health & Safety Ensure all risks to visitors, staff and residents are removed or reported. Ensure security and emergency procedures are always adhered to, taking an active role in the event of an emergency, and reporting any concerns. Assist with turnaround of vacant apartments, including check-out reports, schedule of cleaning, repair, and maintenance. About you The ideal candidate will have: A good level of experience in a similar role in either build to rent, student accommodation, hotel / hospitality front of house or reception, customer service and administration Professional presentation, be confident and outgoing in nature. Basic understanding of landlord and resident relationship. Basic health and safety knowledge. Excellent English language skills - both written and spoken. IT literate - MS Office at intermediate level and other relevant software a level to undertake the role satisfactorily. In the first instance please apply by submitting your CV. Please contact Vicky at the Manchester office. Ritz Recruitment - Employment Agency
Job Title: Safer Wales Reception/Administrator Directly Reports to: Safer Wales Data Management and Quality Assurance Coordinator Job Outline: The main purpose of this role is to act as the first point of contact for the Charity s projects, providing a welcoming, trauma-informed and confidential reception service alongside effective administrative support to teams. As a receptionist, you will deliver front-line support to clients who may be involved with the criminal justice system or have experienced domestic abuse, sexual exploitation or harm, responding sensitively and non-judgementally in line with safeguarding and Safer Wales values. Hours: 21.45 hours per week- Fixed term basis to 31st March 2026. Maybe extended subject to funding. Salary: £23,015.85 per annum, pro rata for 21.45 hours per week. Safer Wales is a Real Living Wage employer. Employees on this salary band will receive an additional uplift, bringing the salary to £23,751 per annum (pro rata) Closing Date: 09 January 2026 Interviews: 12th and 13th Jan 2026 Location: Based at Cardiff Office with travel expected to other areas Safer Wales is seeking a Reception / Administrator to be the welcoming first point of contact at our Castle House Women s Centre. This vital front-line role provides trauma-informed support to women accessing our services, alongside high-quality administrative support to our teams. Join Our Team at Safer Wales Reception / Administrator Castle House Women s Centre Are you looking for a role where your professionalism, compassion and organisational skills can make a real difference? Safer Wales is recruiting a Reception / Administrator to join our team at Castle House Women s Centre in Cardiff. This is an essential front-line role, providing a welcoming, safe and professional first point of contact for women accessing our services, alongside effective administrative support to staff and projects. You will work with women who may be involved in the criminal justice system or who have experienced domestic abuse, sexual exploitation or other forms of harm. We are looking for someone who can work confidently in a trauma-informed, non-judgemental and person-centred way, while maintaining high standards of organisation, confidentiality and customer care. About the Role Be the Face of Professionalism and First Point of Contact Provide a welcoming, safe and respectful reception service, creating a positive first impression. Manage the switchboard and reception area to ensure efficient access to services. Respond calmly and sensitively to women who may be distressed or in crisis, offering immediate emotional support face-to-face and by telephone. Assess immediate needs and signpost or refer to appropriate Safer Wales services or partner agencies, supporting informed choice and engagement. Communicate and Build Relationships Act as a reliable link between service users, staff, managers and external agencies. Build and maintain positive working relationships with partner agencies, community organisations, tenants and contractors. Communicate clearly and professionally, ensuring messages are passed on accurately and priorities are managed effectively. Safeguarding, Confidentiality and Safety Handle sensitive and personal information with discretion, in line with Safer Wales policies, GDPR and safeguarding procedures. Recognise safeguarding concerns and respond appropriately, escalating concerns in line with organisational policy. Promote health, safety and security within the working environment. Keep the Centre Running Smoothly Provide high-quality administrative support, including correspondence, reports, databases and record-keeping. Coordinate internal and external room bookings and maintain staff and volunteer whereabouts information. Support recruitment administration, including interview scheduling and applicant communication. Organise and support meetings, events and conferences, including mailing lists and preparation of materials. Record and forward financial information accurately to the finance team. Work collaboratively to identify, report and coordinate building maintenance issues. Proactively contribute ideas to improve office systems, procedures and ways of working. Learn, Grow and Add Value Participate in training, supervision and professional development. Contribute to continuous service improvement and uphold Safer Wales values in all aspects of your work Building Maintenance and Facilities Management Work collaboratively to maintain a safe and welcoming environment. Identify, report, and coordinate building maintenance issues. Arrange pre-contract documentation and appointments with contractors. Ensure high standards of health, safety, and accessibility. You ll Bring A friendly, professional and approachable manner with excellent communication skills. Strong organisational and administrative skills, with the ability to prioritise, multi-task and remain calm under pressure. Experience in a reception, administrative or customer-facing role (experience in trauma-informed or support services is desirable). Confidence using office systems and technology, including Microsoft Office and databases, with willingness to learn new systems. A strong commitment to confidentiality, ethical practice, equality, diversity and inclusion. A positive attitude to new challenges and a genuine desire to make a difference. Quickly resolving issues that arise, whether it s conflicts or unexpected visitor needs. This post is subject to Eligibility to Work in the UK, an Enhanced DBS check and satisfactory references. Make a Difference with Safer Wales Safer Wales is a values-led organisation committed to safety, dignity and empowerment. If you want a role where your work truly matters and where you ll be supported to grow and develop, we would love to hear from you. Working for Safer Wales Safer Wales is committed to taking a restorative approach, providing a supportive and pleasant working environment through policies which acknowledge work/life balance. Our Employees benefit from: A competitive salary Flexible working and part-time working hours (family-friendly) where possible Generous personal pension scheme Safer Wales pays 10%, the employee pays 5% of salary. Life Assurance Scheme death in service benefit of four times salary An annual leave entitlement of 22 days annual leave pro rata, which increases by 1 day at January up to a maximum of 27 days, plus 11 privilege/public and bank holidays Westfield Health Foresight Care Cash Plan Free refreshments for all staff (at the base) Safer Wales are Equal Opportunities employers, therefore we would be grateful if you would complete the application form and equal opportunities form on our website.
Jan 05, 2026
Full time
Job Title: Safer Wales Reception/Administrator Directly Reports to: Safer Wales Data Management and Quality Assurance Coordinator Job Outline: The main purpose of this role is to act as the first point of contact for the Charity s projects, providing a welcoming, trauma-informed and confidential reception service alongside effective administrative support to teams. As a receptionist, you will deliver front-line support to clients who may be involved with the criminal justice system or have experienced domestic abuse, sexual exploitation or harm, responding sensitively and non-judgementally in line with safeguarding and Safer Wales values. Hours: 21.45 hours per week- Fixed term basis to 31st March 2026. Maybe extended subject to funding. Salary: £23,015.85 per annum, pro rata for 21.45 hours per week. Safer Wales is a Real Living Wage employer. Employees on this salary band will receive an additional uplift, bringing the salary to £23,751 per annum (pro rata) Closing Date: 09 January 2026 Interviews: 12th and 13th Jan 2026 Location: Based at Cardiff Office with travel expected to other areas Safer Wales is seeking a Reception / Administrator to be the welcoming first point of contact at our Castle House Women s Centre. This vital front-line role provides trauma-informed support to women accessing our services, alongside high-quality administrative support to our teams. Join Our Team at Safer Wales Reception / Administrator Castle House Women s Centre Are you looking for a role where your professionalism, compassion and organisational skills can make a real difference? Safer Wales is recruiting a Reception / Administrator to join our team at Castle House Women s Centre in Cardiff. This is an essential front-line role, providing a welcoming, safe and professional first point of contact for women accessing our services, alongside effective administrative support to staff and projects. You will work with women who may be involved in the criminal justice system or who have experienced domestic abuse, sexual exploitation or other forms of harm. We are looking for someone who can work confidently in a trauma-informed, non-judgemental and person-centred way, while maintaining high standards of organisation, confidentiality and customer care. About the Role Be the Face of Professionalism and First Point of Contact Provide a welcoming, safe and respectful reception service, creating a positive first impression. Manage the switchboard and reception area to ensure efficient access to services. Respond calmly and sensitively to women who may be distressed or in crisis, offering immediate emotional support face-to-face and by telephone. Assess immediate needs and signpost or refer to appropriate Safer Wales services or partner agencies, supporting informed choice and engagement. Communicate and Build Relationships Act as a reliable link between service users, staff, managers and external agencies. Build and maintain positive working relationships with partner agencies, community organisations, tenants and contractors. Communicate clearly and professionally, ensuring messages are passed on accurately and priorities are managed effectively. Safeguarding, Confidentiality and Safety Handle sensitive and personal information with discretion, in line with Safer Wales policies, GDPR and safeguarding procedures. Recognise safeguarding concerns and respond appropriately, escalating concerns in line with organisational policy. Promote health, safety and security within the working environment. Keep the Centre Running Smoothly Provide high-quality administrative support, including correspondence, reports, databases and record-keeping. Coordinate internal and external room bookings and maintain staff and volunteer whereabouts information. Support recruitment administration, including interview scheduling and applicant communication. Organise and support meetings, events and conferences, including mailing lists and preparation of materials. Record and forward financial information accurately to the finance team. Work collaboratively to identify, report and coordinate building maintenance issues. Proactively contribute ideas to improve office systems, procedures and ways of working. Learn, Grow and Add Value Participate in training, supervision and professional development. Contribute to continuous service improvement and uphold Safer Wales values in all aspects of your work Building Maintenance and Facilities Management Work collaboratively to maintain a safe and welcoming environment. Identify, report, and coordinate building maintenance issues. Arrange pre-contract documentation and appointments with contractors. Ensure high standards of health, safety, and accessibility. You ll Bring A friendly, professional and approachable manner with excellent communication skills. Strong organisational and administrative skills, with the ability to prioritise, multi-task and remain calm under pressure. Experience in a reception, administrative or customer-facing role (experience in trauma-informed or support services is desirable). Confidence using office systems and technology, including Microsoft Office and databases, with willingness to learn new systems. A strong commitment to confidentiality, ethical practice, equality, diversity and inclusion. A positive attitude to new challenges and a genuine desire to make a difference. Quickly resolving issues that arise, whether it s conflicts or unexpected visitor needs. This post is subject to Eligibility to Work in the UK, an Enhanced DBS check and satisfactory references. Make a Difference with Safer Wales Safer Wales is a values-led organisation committed to safety, dignity and empowerment. If you want a role where your work truly matters and where you ll be supported to grow and develop, we would love to hear from you. Working for Safer Wales Safer Wales is committed to taking a restorative approach, providing a supportive and pleasant working environment through policies which acknowledge work/life balance. Our Employees benefit from: A competitive salary Flexible working and part-time working hours (family-friendly) where possible Generous personal pension scheme Safer Wales pays 10%, the employee pays 5% of salary. Life Assurance Scheme death in service benefit of four times salary An annual leave entitlement of 22 days annual leave pro rata, which increases by 1 day at January up to a maximum of 27 days, plus 11 privilege/public and bank holidays Westfield Health Foresight Care Cash Plan Free refreshments for all staff (at the base) Safer Wales are Equal Opportunities employers, therefore we would be grateful if you would complete the application form and equal opportunities form on our website.
Temporary Reception & Administration Support Are you an experienced administrator with a flair for front-of-house excellence? This is a fantastic opportunity for a personable and proactive professional to join a dynamic team on an immediate temporary basis, starting from January 2026. You ll enjoy working in a varied role that combines reception duties with administrative support, offering a chance to develop your career in a engaging environment. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Temporary Reception & Administration Support Responsibilities This position will involve, but will not be limited to: Managing the front-of-house reception, providing a professional and welcoming experience for visitors and callers to support the company's excellent customer service standards. Offering administrative assistance to the Operations Director and wider teams, including diary management, travel arrangements, and document preparation. Covering reception duties and supporting during absences, ensuring consistent service levels. Handling incoming enquiries and liaising with senior industry contacts with a polished and courteous manner. Assisting with general office duties such as filing, data entry, mail handling, and ad hoc tasks to help maintain smooth office operations. Supporting coordination of meetings, events, and internal communications to foster a productive work environment. Demonstrating flexibility by multi-tasking efficiently when the reception area is quieter. Temporary Reception & Administration Support Rewards Hourly rate of £13 per hour, plus holiday pay. Weekly PAYE payroll with prompt payments. A supportive environment providing opportunities to refine your administrative and customer service skills. The Company Our client is a renowned organisation who pride themselves on fostering an innovative, supportive, and professional culture. Temporary Reception & Administration Support Experience Essentials Proven experience in a corporate reception or front-of-house role. Strong administrative skills with prior responsibility for office tasks. Excellent communication skills, both written and verbal. IT literate, with full proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks with great attention to detail. Confident, professional, and adaptable attitude. Experience in customer service or similar settings is an advantage. A positive approach aligned with the organisation s values. Location This role is accessible by public transport and with parking facilities on-site. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Jan 05, 2026
Seasonal
Temporary Reception & Administration Support Are you an experienced administrator with a flair for front-of-house excellence? This is a fantastic opportunity for a personable and proactive professional to join a dynamic team on an immediate temporary basis, starting from January 2026. You ll enjoy working in a varied role that combines reception duties with administrative support, offering a chance to develop your career in a engaging environment. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Temporary Reception & Administration Support Responsibilities This position will involve, but will not be limited to: Managing the front-of-house reception, providing a professional and welcoming experience for visitors and callers to support the company's excellent customer service standards. Offering administrative assistance to the Operations Director and wider teams, including diary management, travel arrangements, and document preparation. Covering reception duties and supporting during absences, ensuring consistent service levels. Handling incoming enquiries and liaising with senior industry contacts with a polished and courteous manner. Assisting with general office duties such as filing, data entry, mail handling, and ad hoc tasks to help maintain smooth office operations. Supporting coordination of meetings, events, and internal communications to foster a productive work environment. Demonstrating flexibility by multi-tasking efficiently when the reception area is quieter. Temporary Reception & Administration Support Rewards Hourly rate of £13 per hour, plus holiday pay. Weekly PAYE payroll with prompt payments. A supportive environment providing opportunities to refine your administrative and customer service skills. The Company Our client is a renowned organisation who pride themselves on fostering an innovative, supportive, and professional culture. Temporary Reception & Administration Support Experience Essentials Proven experience in a corporate reception or front-of-house role. Strong administrative skills with prior responsibility for office tasks. Excellent communication skills, both written and verbal. IT literate, with full proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks with great attention to detail. Confident, professional, and adaptable attitude. Experience in customer service or similar settings is an advantage. A positive approach aligned with the organisation s values. Location This role is accessible by public transport and with parking facilities on-site. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Front of House Receptionist Winchester 25- 27,000 (DOE) We are looking for a Front of House Receptionist/Administrator to join this successful business in central Winchester. You will play a pivotal role in the team as the first point of contact for clients and visitors. In this role, you'll be the ambassador of the company, delivering an exceptional front-of-house service with professionalism and a welcoming touch. Your day will be varied: answering calls, greeting guests, keeping client areas pristine, and coordinating catering for meetings and events. You'll play a key role in ensuring everything runs smoothly and that every visitor leaves with a positive impression. This is a full-time, office-based role, Monday to Friday 9-5pm and at times 8-4pm What You'll Be Doing Be the voice of the business: Answer calls promptly, transfer them efficiently, and leave every caller with a positive experience. Create a great first impression: Welcome visitors with professionalism and warmth. Keep things running seamlessly: Inspect meeting rooms and client spaces throughout the day to ensure everything is immaculate and fully operational. Coordinate with teams: Manage meeting room bookings, arrange equipment, and organise catering. Bring events to life: Act as the go-to person for in-house events, liaising with hosts and support teams. Stay organised: Keep marketing materials and legal notices up to date Support smooth operations: Work with Facilities to arrange contractors and manage invoices. Administration tasks as and when including diary management and car park rotas. What We're Looking For Experience in a similar role (Financial Services experience is a bonus, but not essential). Adaptability, you'll juggle multiple tasks with ease. Strong relationship-building skills with colleagues and external partners. Excellent verbal communication and a professional, approachable manner. The company offer unrivalled benefits, and this reflects how the company like to make their employees feel valued and rewarded. These will be discussed on application. This is an excellent opportunity to join a wonderfully supportive team. Please send your CV in the first instance. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Jan 04, 2026
Full time
Front of House Receptionist Winchester 25- 27,000 (DOE) We are looking for a Front of House Receptionist/Administrator to join this successful business in central Winchester. You will play a pivotal role in the team as the first point of contact for clients and visitors. In this role, you'll be the ambassador of the company, delivering an exceptional front-of-house service with professionalism and a welcoming touch. Your day will be varied: answering calls, greeting guests, keeping client areas pristine, and coordinating catering for meetings and events. You'll play a key role in ensuring everything runs smoothly and that every visitor leaves with a positive impression. This is a full-time, office-based role, Monday to Friday 9-5pm and at times 8-4pm What You'll Be Doing Be the voice of the business: Answer calls promptly, transfer them efficiently, and leave every caller with a positive experience. Create a great first impression: Welcome visitors with professionalism and warmth. Keep things running seamlessly: Inspect meeting rooms and client spaces throughout the day to ensure everything is immaculate and fully operational. Coordinate with teams: Manage meeting room bookings, arrange equipment, and organise catering. Bring events to life: Act as the go-to person for in-house events, liaising with hosts and support teams. Stay organised: Keep marketing materials and legal notices up to date Support smooth operations: Work with Facilities to arrange contractors and manage invoices. Administration tasks as and when including diary management and car park rotas. What We're Looking For Experience in a similar role (Financial Services experience is a bonus, but not essential). Adaptability, you'll juggle multiple tasks with ease. Strong relationship-building skills with colleagues and external partners. Excellent verbal communication and a professional, approachable manner. The company offer unrivalled benefits, and this reflects how the company like to make their employees feel valued and rewarded. These will be discussed on application. This is an excellent opportunity to join a wonderfully supportive team. Please send your CV in the first instance. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Canonical is a leading provider of open source software and operating systems for global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Canonical is a pioneer of global distributed collaboration, with 1200+ colleagues in more than 80 countries and very few office based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. We are hiring a Jira Administrator to manage the Atlassian Jira Cloud at Canonical, including the administration, configuration, automation, and integration responsibilities. We expect the highest engineering quality, rigorous documentation practices, and effective stakeholder management abilities. Our goal is to enable Canonical engineering and business teams to leverage the power of Atlassian Jira, work on challenging assignments, and enable teams to make data driven decisions. Location: This role can be held anywhere in EMEA time zones. The role entails Manage Atlassian Jira Cloud at Canonical Design, document, and implement processes and automation in Jira Design, document, and implement integrations between Jira and the data warehouse Create analytical dashboards to enable stakeholders make data driven decisions Create learning resources that scale Work with engineering, operations, and support teams at a global scale Take ownership of critical escalations and resolve them in a timely manner What we are looking for in you Exceptional academic track record from both high school and university Experience with Atlassian Jira and its ecosystem as an administrator Understanding of common Jira usage patterns for various technical and non technical departments Experience as a software developer in Python Professional written and spoken English Excellent interpersonal skills, curiosity, flexibility, and accountability Ability to collaborate remotely with a diverse set of team members and stakeholders, remain highly motivated, productive, and organized in a fully remote environment Ability to travel internationally twice a year, for company events up to two weeks long Nice to have skills A perspective on process architecture Experience with complex cross project automation What we offer colleagues We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance driven annual bonus or commission. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally. Distributed work environment with twice yearly team sprints in person Personal learning and development budget of USD 2,000 per year Annual compensation review Recognition rewards Annual holiday leave Maternity and paternity leave Employee Assistance Program Opportunity to travel to new locations to meet colleagues Priority Pass, and travel upgrades for long haul company events About Canonical Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world of software. Canonical recruits on a global basis and sets a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since its inception in 2004. Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical is an equal opportunity employer
Jan 01, 2026
Full time
Canonical is a leading provider of open source software and operating systems for global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Canonical is a pioneer of global distributed collaboration, with 1200+ colleagues in more than 80 countries and very few office based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. We are hiring a Jira Administrator to manage the Atlassian Jira Cloud at Canonical, including the administration, configuration, automation, and integration responsibilities. We expect the highest engineering quality, rigorous documentation practices, and effective stakeholder management abilities. Our goal is to enable Canonical engineering and business teams to leverage the power of Atlassian Jira, work on challenging assignments, and enable teams to make data driven decisions. Location: This role can be held anywhere in EMEA time zones. The role entails Manage Atlassian Jira Cloud at Canonical Design, document, and implement processes and automation in Jira Design, document, and implement integrations between Jira and the data warehouse Create analytical dashboards to enable stakeholders make data driven decisions Create learning resources that scale Work with engineering, operations, and support teams at a global scale Take ownership of critical escalations and resolve them in a timely manner What we are looking for in you Exceptional academic track record from both high school and university Experience with Atlassian Jira and its ecosystem as an administrator Understanding of common Jira usage patterns for various technical and non technical departments Experience as a software developer in Python Professional written and spoken English Excellent interpersonal skills, curiosity, flexibility, and accountability Ability to collaborate remotely with a diverse set of team members and stakeholders, remain highly motivated, productive, and organized in a fully remote environment Ability to travel internationally twice a year, for company events up to two weeks long Nice to have skills A perspective on process architecture Experience with complex cross project automation What we offer colleagues We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance driven annual bonus or commission. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally. Distributed work environment with twice yearly team sprints in person Personal learning and development budget of USD 2,000 per year Annual compensation review Recognition rewards Annual holiday leave Maternity and paternity leave Employee Assistance Program Opportunity to travel to new locations to meet colleagues Priority Pass, and travel upgrades for long haul company events About Canonical Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world of software. Canonical recruits on a global basis and sets a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since its inception in 2004. Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical is an equal opportunity employer
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
Jan 01, 2026
Full time
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
