The American School in London
Camden, London
The EA is responsible for providing full organizational and administrative support to the Head of School and assisting in ensuring the smooth running of the Head of School Office. The EA is responsible for ensuring that the Head's time and efficiency is maximised and acts as a liaison between the Head and faculty, staff, trustees and alumni and all external constituencies. As EA to the Board of Trustees, the EA supports board leadership, facilitates communications among and with trustees, attends Board meetings and takes minutes, and organizes the board calendar and relevant trustee events. The EA generally supports the board to maximise efficient and positive board functioning. Summary of Major Responsibilities for the Office of Head of School: Establish the importance, priority and urgency of matters and ensure that the Head is in possession of all relevant background information and documentation in a timely manner Schedule and coordinate appointments with faculty, staff, students, parents, trustees, alumni and external constituencies to maximise the Head's time, availability and efficiency Respond directly to (and deputise where appropriate) relevant communication and correspondence, composing selected responses on behalf of the Head, or direct the enquiry to an appropriate alternative Prepare annual documents for submission to various government and educational organisations and manage school membership Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of the Head Prepare materials and background information for meetings, events, and presentations Act as a key liaison between the Head of School and the Senior Leadership Team, collaborating closely to coordinate meetings and ensure smooth communication and planning Communicate with consultants, speakers, dignitaries, job candidates and friends of the School as required; arrange travel arrangements and schedule programs Process expenses and monitor the budget for the Head of School Office. Maintain clear, accurate and accessible records for full compliance with all regulatory requirements Organize some school-wide functions and retreats including administrative retreats and special events Prepare weekly and annual meetings for the senior administration meetings including room bookings, catering requests and media requirements Organise Head's travel arrangements on occasion Liaise with ISST8 School EAs/PAs and attend online and in-person meetings and training sessions, including European travel when required Maintain confidentiality in handling sensitive information and personnel matters. Summary of Major Responsibilities for the Board of Trustees : Prepare the annual monthly and committee meeting calendars for the Board, including room bookings, catering requests and media requirements, ensuring all relevant documents are collated and the information posted in a timely manner on the designated trustee website. Manage the Board web portal and ensure regular and frequent updating including all relevant board documents, the board member directory, board committee responsibilities and descriptions and maintenance of all archives. Record all Board meetings with minutes (including Board committee meetings) and process Board resolutions, trustee and committee appointments, policy and other decisions circulate appropriate documentation and school communication to trustees. Assist with and provide organizational and communication support for events relating to Trustee Visiting day, new board member orientation, trustee offsites and other relevant trustee events as may arise from time to time. Organize gifts for retiring trustees. Comply with the relevant UK Charity Commission regulations pertaining to maintenance of the Public Register to include Changes in Directors and any other important or desired communications and generally to ensure that the Board and all its members are in full compliance with all applicable regulations. Facilitate extraordinary meetings of the Board when required including setting up teleconferencing or any other relevant communications and compile all the relevant notices, minutes and materials. Drive and manage any Board projects, in collaboration with the Board leadership, to ensure smooth and efficient processes and procedures such as policy reviews and documentation management. Track Board member terms, committee assignments, and compliance with governance requirements. Support new trustee orientation and ongoing trustee communications. Ensure compliance with confidentiality and governance best practices. Perform any other duties as are within the scope, spirit and purpose of the job as requested by the Head of School or the Chair of the Board of Trustees Essential qualifications/experience: Substantive experience as PA/EA at the director level Strong communication skills, written and oral Strong interpersonal skills, in particular, diplomacy, warmth, discretion and flexibility Strong organisational, communication and technology skills, including proficiency in Google Workspace Ability to work unsupervised and under pressure Willingness to work flexible hours Experience in organizing medium-scale events at external venues
The EA is responsible for providing full organizational and administrative support to the Head of School and assisting in ensuring the smooth running of the Head of School Office. The EA is responsible for ensuring that the Head's time and efficiency is maximised and acts as a liaison between the Head and faculty, staff, trustees and alumni and all external constituencies. As EA to the Board of Trustees, the EA supports board leadership, facilitates communications among and with trustees, attends Board meetings and takes minutes, and organizes the board calendar and relevant trustee events. The EA generally supports the board to maximise efficient and positive board functioning. Summary of Major Responsibilities for the Office of Head of School: Establish the importance, priority and urgency of matters and ensure that the Head is in possession of all relevant background information and documentation in a timely manner Schedule and coordinate appointments with faculty, staff, students, parents, trustees, alumni and external constituencies to maximise the Head's time, availability and efficiency Respond directly to (and deputise where appropriate) relevant communication and correspondence, composing selected responses on behalf of the Head, or direct the enquiry to an appropriate alternative Prepare annual documents for submission to various government and educational organisations and manage school membership Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of the Head Prepare materials and background information for meetings, events, and presentations Act as a key liaison between the Head of School and the Senior Leadership Team, collaborating closely to coordinate meetings and ensure smooth communication and planning Communicate with consultants, speakers, dignitaries, job candidates and friends of the School as required; arrange travel arrangements and schedule programs Process expenses and monitor the budget for the Head of School Office. Maintain clear, accurate and accessible records for full compliance with all regulatory requirements Organize some school-wide functions and retreats including administrative retreats and special events Prepare weekly and annual meetings for the senior administration meetings including room bookings, catering requests and media requirements Organise Head's travel arrangements on occasion Liaise with ISST8 School EAs/PAs and attend online and in-person meetings and training sessions, including European travel when required Maintain confidentiality in handling sensitive information and personnel matters. Summary of Major Responsibilities for the Board of Trustees : Prepare the annual monthly and committee meeting calendars for the Board, including room bookings, catering requests and media requirements, ensuring all relevant documents are collated and the information posted in a timely manner on the designated trustee website. Manage the Board web portal and ensure regular and frequent updating including all relevant board documents, the board member directory, board committee responsibilities and descriptions and maintenance of all archives. Record all Board meetings with minutes (including Board committee meetings) and process Board resolutions, trustee and committee appointments, policy and other decisions circulate appropriate documentation and school communication to trustees. Assist with and provide organizational and communication support for events relating to Trustee Visiting day, new board member orientation, trustee offsites and other relevant trustee events as may arise from time to time. Organize gifts for retiring trustees. Comply with the relevant UK Charity Commission regulations pertaining to maintenance of the Public Register to include Changes in Directors and any other important or desired communications and generally to ensure that the Board and all its members are in full compliance with all applicable regulations. Facilitate extraordinary meetings of the Board when required including setting up teleconferencing or any other relevant communications and compile all the relevant notices, minutes and materials. Drive and manage any Board projects, in collaboration with the Board leadership, to ensure smooth and efficient processes and procedures such as policy reviews and documentation management. Track Board member terms, committee assignments, and compliance with governance requirements. Support new trustee orientation and ongoing trustee communications. Ensure compliance with confidentiality and governance best practices. Perform any other duties as are within the scope, spirit and purpose of the job as requested by the Head of School or the Chair of the Board of Trustees Essential qualifications/experience: Substantive experience as PA/EA at the director level Strong communication skills, written and oral Strong interpersonal skills, in particular, diplomacy, warmth, discretion and flexibility Strong organisational, communication and technology skills, including proficiency in Google Workspace Ability to work unsupervised and under pressure Willingness to work flexible hours Experience in organizing medium-scale events at external venues
Lewis Davey
Energy Manager Lewis Davey is recruiting a Senior Energy Engineer / Energy Manager to join a leading organisation on one of their site-based opportunities. With an energy engineering background, you will know your way around compressed air, steam and industrial environments etc. As the Senior Energy Engineer, you will focus on the identification and quantification of energy and water efficiency opportunities associated with new and existing buildings across all systems, equipment and energy producing structures. Lewis Davey are looking to speak with Energy Managers / Engineers who are familiar with HVAC and central energy plants, lighting, controls, and automation. This role will be responsible for the proposal, development and evaluation of energy-related projects or programs delivered to reduce energy costs and/or improve energy / water efficiency. Role Perform on-site energy efficiency audits that are focused on HVAC / Utility systems and associated control systems and lighting energy efficiency opportunities Analyse potential opportunities, create proposals and present findings to client. Work with site operation team to optimise system performance i.e. via BMS setting optimisation. Recommend system operations based on current client needs and building usage. Research emerging technologies and standards for implementation into company practice and project implementation Conduct site visits to verify installation and operation of technologies including ownership of site metering systems Co-ordinate and inspect on-site work and installations performed by suppliers, consultants and contractors Work with project site staff, client staff and maintenance teams to ensure accurate operation within design parameters Work with Energy Data Analyst to review consumption before, during and after implementation phases What you'll need to succeed Experience in similar role or field. (Desirable) Experience in facilities/utilities operation and maintenance. Required system experience HVAC, Steam generation systems, Chilled water generation. Experience in Refrigeration systems and F-Gas / Natural refrigerant applications an advantage Building Services Degree qualified or working towards (Desirable) Knowledge of BMS systems is essential and proficiency with Metasys with access to modify code desirable. Project management skills (change control, budgets, planning and tracking) Energy management - CEM qualified or equivalent desirable Please note that we will endeavour to review your application within two weeks and, if there is interest in your candidacy, a Consultant will be in touch. Unfortunately, due to the significant amount of applications we receive, we are unable to provide individual feedback so if you have not heard from us within two weeks, please consider your application unsuccessful. Thank you for your interest. All applications will be subject to Lewis Davey's privacy policy which can be viewed here: Lewis Davey specialise in recruiting talented people across Town Planning, Cleantech & Sustainability and Environmental industries.
Energy Manager Lewis Davey is recruiting a Senior Energy Engineer / Energy Manager to join a leading organisation on one of their site-based opportunities. With an energy engineering background, you will know your way around compressed air, steam and industrial environments etc. As the Senior Energy Engineer, you will focus on the identification and quantification of energy and water efficiency opportunities associated with new and existing buildings across all systems, equipment and energy producing structures. Lewis Davey are looking to speak with Energy Managers / Engineers who are familiar with HVAC and central energy plants, lighting, controls, and automation. This role will be responsible for the proposal, development and evaluation of energy-related projects or programs delivered to reduce energy costs and/or improve energy / water efficiency. Role Perform on-site energy efficiency audits that are focused on HVAC / Utility systems and associated control systems and lighting energy efficiency opportunities Analyse potential opportunities, create proposals and present findings to client. Work with site operation team to optimise system performance i.e. via BMS setting optimisation. Recommend system operations based on current client needs and building usage. Research emerging technologies and standards for implementation into company practice and project implementation Conduct site visits to verify installation and operation of technologies including ownership of site metering systems Co-ordinate and inspect on-site work and installations performed by suppliers, consultants and contractors Work with project site staff, client staff and maintenance teams to ensure accurate operation within design parameters Work with Energy Data Analyst to review consumption before, during and after implementation phases What you'll need to succeed Experience in similar role or field. (Desirable) Experience in facilities/utilities operation and maintenance. Required system experience HVAC, Steam generation systems, Chilled water generation. Experience in Refrigeration systems and F-Gas / Natural refrigerant applications an advantage Building Services Degree qualified or working towards (Desirable) Knowledge of BMS systems is essential and proficiency with Metasys with access to modify code desirable. Project management skills (change control, budgets, planning and tracking) Energy management - CEM qualified or equivalent desirable Please note that we will endeavour to review your application within two weeks and, if there is interest in your candidacy, a Consultant will be in touch. Unfortunately, due to the significant amount of applications we receive, we are unable to provide individual feedback so if you have not heard from us within two weeks, please consider your application unsuccessful. Thank you for your interest. All applications will be subject to Lewis Davey's privacy policy which can be viewed here: Lewis Davey specialise in recruiting talented people across Town Planning, Cleantech & Sustainability and Environmental industries.
SHM LIMITED
Camden, London
Projects & Operations Coordinator (Maternity Cover) Contract Detail Fixed Term Contract (maternity leave cover), up to 13 months, 4 days per week, 09.30 - 14.30. Line Manager Reporting into Head of Strategic Operations. Role Summary: A highly challenging project governance and coordination role that is essential to the successful delivery of client projects and to the smooth functioning of SHM's internal operations. This is a key role that enables project team members and senior leadership to deliver high-quality outputs for our clients at speed. Provide coordination and administrative support for the organisation's compliance and governance processes The successful candidate will provide a wide variety of enablement support to the project team. The role will also involve working cross-functionally across the business to lead the review and maintenance of business-critical governance processes. Core Responsibilities Project Coordination: Working closely with project leads to ensure effective governance on their projects, including planning, tracking, invoicing and budgeting Supporting the delivery of key client sessions, as required Supporting Consultants with spreadsheets and data management Creating clear and concise internal briefings Supporting project leads with administrative and operational support on projects, as needed Operations Coordination: Reviewing contracts and service agreements and updating relevant information into compliance logs Creating and maintaining a repository of company information for supplier forms and any associated administration Reviewing, designing and maintaining company-wide processes with collaboration and input from operations, people, projects, finance and executive team members Collaborating with people team to support reviews and updates to SHM's company policies Managing discrete operational projects (e.g. carbon emissions reporting) Additional Activities (as needed): Supporting the Head of Strategic Operations Supporting colleagues with their workloads during busy periods Any other duties as required to support the work of SHM Relevant Skills The Projects & Operations Coordinator will be: Quality-driven You will need to: Be a rigorous thinker with the ability to solve complex problems and juggle multiple priorities while observing strict confidentiality Balance creativity with logistics, planning and client management Have an eye for quality and real attention to detail, applying high levels of rigour to their work Strive for continuous improvement and be open to constructive criticism An excellent written and verbal communicator: Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally Analytical: Have the ability to interpret data from a variety of sources, generate insights and communicate them effectively Positive and flexible: Approach tasks with a highly creative, can-do manner Respond positively to the fast-paced, ever-changing requirements of client delivery Be proactive and flexible, willing to work outside of office hours where necessary A team player: Have a demonstrated ability to work collaboratively in a team and with people at all levels in an organisation Work with professionalism and commit to delivering high quality work for our projects, always striving to deliver the best for our clients Proficient in basic tools: Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular Be comfortable with or learn how to use Asana and Airtable to track and manage projects on a daily basis Qualifications & Experience: Required: Bachelor's degree and excellent academic record; fluency in English Preferred: Some recent experience working directly with clients Desirable: Recent experience in a similar role or field
Projects & Operations Coordinator (Maternity Cover) Contract Detail Fixed Term Contract (maternity leave cover), up to 13 months, 4 days per week, 09.30 - 14.30. Line Manager Reporting into Head of Strategic Operations. Role Summary: A highly challenging project governance and coordination role that is essential to the successful delivery of client projects and to the smooth functioning of SHM's internal operations. This is a key role that enables project team members and senior leadership to deliver high-quality outputs for our clients at speed. Provide coordination and administrative support for the organisation's compliance and governance processes The successful candidate will provide a wide variety of enablement support to the project team. The role will also involve working cross-functionally across the business to lead the review and maintenance of business-critical governance processes. Core Responsibilities Project Coordination: Working closely with project leads to ensure effective governance on their projects, including planning, tracking, invoicing and budgeting Supporting the delivery of key client sessions, as required Supporting Consultants with spreadsheets and data management Creating clear and concise internal briefings Supporting project leads with administrative and operational support on projects, as needed Operations Coordination: Reviewing contracts and service agreements and updating relevant information into compliance logs Creating and maintaining a repository of company information for supplier forms and any associated administration Reviewing, designing and maintaining company-wide processes with collaboration and input from operations, people, projects, finance and executive team members Collaborating with people team to support reviews and updates to SHM's company policies Managing discrete operational projects (e.g. carbon emissions reporting) Additional Activities (as needed): Supporting the Head of Strategic Operations Supporting colleagues with their workloads during busy periods Any other duties as required to support the work of SHM Relevant Skills The Projects & Operations Coordinator will be: Quality-driven You will need to: Be a rigorous thinker with the ability to solve complex problems and juggle multiple priorities while observing strict confidentiality Balance creativity with logistics, planning and client management Have an eye for quality and real attention to detail, applying high levels of rigour to their work Strive for continuous improvement and be open to constructive criticism An excellent written and verbal communicator: Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally Analytical: Have the ability to interpret data from a variety of sources, generate insights and communicate them effectively Positive and flexible: Approach tasks with a highly creative, can-do manner Respond positively to the fast-paced, ever-changing requirements of client delivery Be proactive and flexible, willing to work outside of office hours where necessary A team player: Have a demonstrated ability to work collaboratively in a team and with people at all levels in an organisation Work with professionalism and commit to delivering high quality work for our projects, always striving to deliver the best for our clients Proficient in basic tools: Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular Be comfortable with or learn how to use Asana and Airtable to track and manage projects on a daily basis Qualifications & Experience: Required: Bachelor's degree and excellent academic record; fluency in English Preferred: Some recent experience working directly with clients Desirable: Recent experience in a similar role or field
