Pre-Construction Administrator Construction and M&E

Pre-Construction Administrator (Construction / M&E Building Services) -Whiteley, Hampshire

Salary: £20,000 £25,000 plus excellent Benefits Package

This is a fantastic opportunity for a highly organised and motivated Pre-Construction Administrator to join a respected, family-run M&E Building Services contractor supporting their estimating, operations, and project delivery teams.

The business is growing, offers excellent long-term stability, and provides a high-quality working environment with a modern approach to employee wellbeing, including a 4.5-day working week (Monday to Thursday 8.30am to 5.00pm, and Fridays 8.30am to 1.00pm).

The Role

As Pre-Construction Administrator, you will play a key role in supporting the pre-construction and project teams with all administrative and document control activities. This is a varied and rewarding position where strong organisation, accuracy and communication skills are essential.

Your responsibilities will include:

Document Control & Administration

• Managing documents, drawings, specifications and reports
• Maintaining accurate logs, registers and filing systems
• Uploading, editing, saving and distributing documents
• Preparing tender documents, letters and presentations
• Supporting the transition from tender folder to job folder upon contract award

Estimating & Tender Support

• Logging new enquiries into the CRM system
• Setting up quote folders and maintaining tender boards
• Preparing subcontract and material enquiries
• Collating information for tender submissions
• Chasing outstanding quotations from suppliers and subcontractors

Office & Team Support

• General office administration
• Answering incoming calls and greeting visitors
• Supporting events, meetings, and client activities
• Assisting with pre-qualification questionnaires and compliance requirements

Safety, Health & Accreditation Support

• Coordinating health and safety documentation
• Assisting with audits, inspections and paperwork
• Supporting the upkeep of accreditations and training records

This is an ideal role for someone who enjoys being the central support point for multiple teams, thrives in a busy environment and has excellent attention to detail.

About You

• To be suitable for this role, you should have:
• Strong administration and document control experience
• Experience working in construction, M&E, engineering, or a project-led environment
• Proficiency in Microsoft Word, Excel, Outlook and general IT systems
• Excellent organisational and communication skills
• A proactive approach and the ability to work to deadlines
• A stable work history and strong attention to detail

Training will be provided on company-specific systems, software and processes.

Remuneration Package Pre-Construction Administrator

• £20,000 £25,000 (dependent on experience)
• 4.5-day working week (MonThu 8.30am5.00pm, Fri 8.30am1.00pm)
• 25 days holiday + bank holidays
• Additional 2 days holiday after 1 year (birthday month & anniversary month)
• Two-week Christmas shutdown (5 days taken from allowance)
• Company bonus scheme
• Monthly performance bonus (details discussed at interview stage)
• Pension scheme (5% employer contribution)
• Life assurance (6 basic salary)
• Full training and development support
• Employee shareholding (2% share allocation for all staff)

Next Steps

If you feel this role could be a great move for you, please apply online today, or contact Rob at David Leslie Ltd for an informal and confidential discussion.

About David Leslie Ltd

David Leslie Ltd is a family-run construction recruitment consultancy with over 20 years experience connecting professionals and employers across the UK. Specialising in the Building, Fit-Out, and M&E Building Services sectors, our approach is built on trust, integrity, and long-term partnerships, ensuring both clients and candidates receive a service that is personal, transparent, and expertly delivered.

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