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Welsh Language: Not Applicable Change your career, change lives The Open University is the UK's largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education. Find out more about us and our mission by watching this short video (you will be taken to YouTube by clicking this link). About the Role The Admin Assistant plays a pivotal role providing a confidential, proactive, high quality administrative service within the Academic Services (AS) Admin Hub, Business Services, in the Open University (OU). This role is to provide comprehensive administrative support to sub-unit Associate, Assistant and Deputy Directors (Service Users) across the entire Academic Services unit, encompassing sub-units; Central, Student Support Hub (SSH), Student Support Services (SSS), and Tuition, Assessment, Curriculum and Quality (TACQ), whilst being responsible for a specific sub-unit of focus. The Admin Assistant will be a versatile team member, capable of seamlessly transitioning between sub-units as required, ensuring effective support across the broader Academic Services team. The role requires a high degree of professionalism and discretion, whilst having a good understanding of business administration and the importance of working in a fast-paced support function. This role will also involve coordinating projects and helping to support the wider AS colleagues in setting up events. The Admin Assistant reports to and takes direction from the Admin Hub Manager. Key Responsibilities Administrative Support: Provide proactive general administrative support to Academic Services Associate, Assistant and Deputy Director Service Users, prioritising and managing competing demands across all sub-units. Support the Academic Services sub-unit meetings, ensuring efficient coordination, documentation and action/decision notes. Maintain and manage email groups and creating mailing lists that span the entire Academic Services Department. Adhere to established governance, processes, and procedures, ensuring compliance in all administrative activities. Communication and Collaboration: Act as a central point of contact for administration for Service Users, liaising with colleagues across all four sub-units and external contacts where necessary. Work closely with the PAs who support the Executive Directors, supporting and enabling seamless coordination of administrative activities across Academic Services. Collaborate effectively with other Admin Assistants within the Amin Hub team, fostering a culture of open communication and mutual support. Collaborate with colleagues from different sub-units, building relationships and fostering a cohesive and supportive working environment within the Admin Hub. Handle enquiries with tact, diplomacy, and discretion, maintaining a high level of professionalism in all interactions. Be open to innovation and actively share and communicate ideas on improving service delivery for both Assistants and Service Users. Documentation and Record Keeping: Maintain the Academic Services (AS) documentation, including but not limited to organisational charts, distribution lists, handbooks, CDSA trackers and compliance training trackers. Assist with the preparation and updating of documentation for AS sub-units including but not limited to action trackers, decisions logs, meeting agendas, and SharePoint collaboration sites. Induction, Leavers and Equipment Support: Working with the Operational Support Hub to request new IT equipment and procurement activities on behalf of Service Users. Working with the Operational Support Hub to support Service Users in the retrieval of equipment, the organising of departures and arranging exit interviews of Leavers. Supporting the effective induction arrangements for new staff, facilitating a smooth onboarding process. Event Planning Support the planning and preparation of events which Service Users require, using the tools and checklists available, ensuring: Meeting rooms are booked university-wide, ensuring the availability and suitability of equipment, stationery, and essentials. Catering requests are managed, taking account of dietary requirements and numbers catering for in a cost-efficient manner. Ensure a risk assessment form is completed for medium to high-risk events, one month prior to an event. Look to implement technology solutions and tools to facilitate effective and efficient event planning and coordination. Cross-Functional Coverage: Provide cover for the Admin Hub Assistants when they are on leave, with the ability to step in and cover Admin Assistant roles across all sub-units. Have a dedicated sub-unit as an area of focus on a day-to-day basis while supporting the entire Academic Services Unit. Provide ad-hoc planned administrative support to sub-units during peak times as appropriate to workload. GCSE English and Maths at Grade C/4 or equivalent experience. Strong IT skills, with proven experience using Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, OneNote and the ability to adapt quickly to new systems and tools (experience of using Visio is desirable). Proven experience providing high-quality administrative support in a fast-paced, customer-focused environment, supporting multiple stakeholders. Excellent organisational and time-management skills, with the ability to accurately prioritise workloads, manage competing demands and meet deadlines during peak periods. Excellent communication skills, both written and verbal, with the ability to liaise professionally and confidently with colleagues at all levels and external stakeholders. High level of accuracy and attention to detail, including strong data entry, record-keeping and document management skills. Strong interpersonal and team-working skills, with the ability to collaborate effectively across teams and contribute positively. Professionalism, discretion and integrity, with proven ability to handle confidential and sensitive information. Proactive and self motivated approach, demonstrating initiative, flexibility and a willingness to contribute to continuous improvement and change. Experience or confidence in using screen sharing and collaboration tools across multiple devices and platforms to support meetings and events. Experience using Microsoft PowerPoint, with the ability to create clear, engaging draft presentation materials, including basic graphics, layouts or animations. Strong problem solving skills, with the ability to identify issues, propose practical solutions and improve administrative processes. Experience of working in a large organisation, supporting senior stakeholders or cross functional teams. Support with your application If you have any questions, or need support or adjustments relating to your application, the recruitment process, or the role, please contact us on or email quoting the advert reference number. What's in it for you? At The Open University, we offer a range of benefits to recognise and reward great work, alongside policies and flexible working that contribute towards a great work life balance. Get all the details of what benefits we offer by visiting our Staff Benefits page (clicking this link will open a new window). We are open to discussions about flexible working. Whether it's a job share, part time, compressed hours or another working arrangement. Please reach out to us to discuss what works best for you. Work Location It is anticipated that a hybrid working pattern can be adopted for this role, where you can work from home and the office. However, as this role is contractually aligned to our Milton Keynes office it is expected that some attendance in the office will be required when necessary and in response to business needs. We'd expect this to be every Thursday and ad hoc to support activity such as Unit meetings and away days. Next steps in the Recruitment process Interviews are expected to take place 30 & 31 March. The interview stage will consist of a panel interview and a short presentation task. Candidates may be required to complete a series of online assessments. Early closing date notification While most roles will remain open until the advertised closing date, applications may be reviewed on an ongoing basis. In some cases, vacancies may close earlier if a sufficient number of suitable applications has been received and equality impacts have been appropriately considered. All roles will remain advertised for a minimum of one week before any early closure is implemented. If you have started an application or were in the process of applying when the advert closed, we encourage you to get in touch. We are committed to understanding individual circumstances and can offer further support where needed, including reasonable adjustments for applicants with protected characteristics. How to apply To apply for this role please submit the following as separate documents; CV Supporting statement of up to 1,000 words. You should set out in your statement why you're interested in this role and provide clear examples of how you meet the essential and desirable competencies for this role, as detailed in the About You section. . click apply for full job details

Business Admin Assistant Hours 37 Hours per week Salary From: £25,583.00 - £25,989.00 We are looking for an enthusiastic and friendly Admin Assistant to join our busy Business and Performance team. Duties to include: Managing group mailboxes and maintaining accurate data and record systems Preparing, updating and securely transferring documentation and electronic files Providing administrative support to managers and officers Supporting property related administrative tasks such as inventories, audits and repairs processes Producing correspondence, preparing meeting documentation, and taking minutes Supporting HR related processes such as recruitment administration and basic policy guidance We are looking for someone who has: Demonstrable office experience, including managing administrative systems Strong communication skills and a commitment to excellent customer care Good ICT skills with the ability to use a range of systems confidently Strong organisational skills, accuracy, and attention to detail Ability to manage sensitive information with confidentiality and professionalism A positive, flexible approach to work and commitment to continuous development This is a varied role, with conflicting deadlines; the successful candidate must work well under pressure and be able to manage and prioritise their workload. For further information or an informal discussion on the post then please contact: Lisa Griffiths - Admin & Compliance Team Leader or email Closing Date: 19th March 2026 Workplace Attendance: Working in the office 3+ days a week (pro-rata) or Onsite full time Attached documents: Job Description, Person Specification, Employee Benefits List.pdf

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. Fixed Term for 12 months With effect from 01 April 2026, NHS Scotland is reducing its full time working week from 37 to 36 hours per week, there will be no change in full time pay. The NHS Tayside Digital Directorate is looking to recruit an ICT Technician to work within the exciting, challenging and rewarding Endpoint Team on a fixed-term basis. The successful candidate would be required to manage the day-to-day work of the Endpoint requests area within the Endpoint Team. Good technical and organisational skills are paramount to this role. What we are looking for: The successful candidate should possess previous experience within a procurement focussed role or a role that an awareness of procurement was required. Notable experience within Pecos would be desirable. A drive to improve themselves and those around them inclusive of user education is also integral to this role. The post requires education to a minimum of diploma level, preferably in the IT field or an equivalent level of knowledge and should include the following, but not limited to: Supporting business as usual activities in relation to incident and request management Good understanding of Procurement processes from raising orders to goods receipting Liaising with 3rd party contractors and vendors Experience in team working with good troubleshooting skills Awareness of/Interest in emerging technologies and trends Focus on excellent Customer Service Experience in autonomous decision making and liaising with internal/national support teams to provide solutions to problems or issues Ability to drive and transport expensive equipment between sites requiring moderate physical effort throughout the day. Where we are: Our Geographical region covers Dundee, Perth & Angus and this post will be an on-premises role primarily based at the MacKenzie Building, Ninewells Campus, Dundee. The ability and willingness to travel throughout the area of service delivery is essential for this post. What we will give you: You'll join a collaborative team recognised for its strong work ethic, contributing to the ongoing digital support of all endpoint devices throughout the NHS Tayside estate. As part of the team supporting the digital endpoint infrastructure, you'll have access to role-specific training and opportunities for professional growth and career advancement within the broader directorate. Current NHS Tayside employee's - Written approval must be sought from your line manager prior to applying for this secondment. You will be required to bring this if shortlisted for interview. This role is a full time, fixed-term position and the hours of work will be 37 hours per week. Informal enquiries to: Chris McRae, Endpoint Services Team Leader on ext. 70516 or email Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder. ADDITIONAL INFORMATION FOR CANDIDATES You should apply for this post by completing the application process on Jobtrain. DO NOT upload a CV as this will not be used for shortlisting purposes. Posts close at midnight on the indicated date. For help to complete an application on Job Train please follow this link: To view our accessibility statement, please follow this link: If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview. Please note that our correspondence method is by e mail, therefore please ensure you enter your email address accurately. Please check your e mail regularly (including junk folders) and your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub for advice and support with any system issues. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Once you have submitted your application form you will be unable to make any amendments. If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside.