18 jobs found

Do you want to be part of creating a safer world? Without thinking about it, you meet us in your everyday life - at home, in transit, and at work. We are at the airport, where you commute, where you work, play and shop. Diverse in our offering, our customer outreach and in our mindset, Gunnebo Entrance Control is leading the transformation of the security business through digitalisation and connectivity for the continuous developments of smart entrance control. If you are passionate about being part of an exciting transformation journey working with a global, multi-cultural and highly motivated organisation, this is the opportunity for you. Gunnebo Entrance Control is small enough to see your ideas come to fruition, and big enough to realise your career goals. Role Overview We are seeking a highly organised and customer-focused Customer Service & Billing Coordinator to join our team in Maresfield, UK on a permanent basis. This role plays a vital part in ensuring excellent customer service delivery, accurate billing, and effective management of customer accounts, supporting both operational and finance teams. The ideal candidate will have a strong understanding of customer portals, invoicing within a service-based business, and credit control processes. Experience using Microsoft Dynamics 365 (D365) is highly desirable. Responsibilities Serve as the primary point of contact for customer service inquiries within the security division. Manage and maintain customer accounts through internal systems and customer portals. Prepare, process, and issue invoices accurately and on schedule. Handle credit control activities, including chasing outstanding payments and maintaining up-to-date records. Process and raise credit notes in line with company policy and approval processes. Collaborate with operations, sales, and finance teams to resolve billing discrepancies and ensure customer satisfaction. Monitor and report on customer account status, billing trends, and overdue balances. Assist with continuous improvement of billing and customer service processes. Utilise Microsoft D365 and related tools for data management, reporting, and workflow automation. Requirements Proven customer service experience within the security industry or a related service-based environment. Strong understanding of service invoicing processes and credit control principles. Proficiency in using customer portals for account management and communication. Experience with Microsoft Dynamics 365 (D365) preferred; strong MS Office skills required (Excel, Outlook, Word). Excellent communication and interpersonal skills, with a customer centric approach. High attention to detail and accuracy in data and financial transactions. Ability to multitask and manage time effectively in a fast paced environment. Problem solving mindset with a proactive attitude toward process improvement. About us The Gunnebo Group is a global leader in security, offering innovative products and services to protect and control the flow of people, and to safely secure valuables. Through our businesses and customers in retail, public transport, public and commercial buildings, industrial and high risk sites and banking, we operate worldwide through our 3,400 employees, 25 country locations and 10 production facilities. Serving customers in over 100 markets, together we create a safer world. Gunnebo Entrance Control specialises in entrance control solutions that enable our customers with increased efficiency, safety and end user experience. Our wide range of products are designed to create a safe environment without restricting freedom of movement, whether it is to enter the lobby of a company, a supermarket, an entertainment area, an industrial area or public transport. We shape the future of people flow management. Diversity Statement Gunnebo Entrance Control is an equal opportunity employer. We know that great minds don't think alike, and it takes all kinds of minds to make our products so unique. We welcome applications from all backgrounds and employment decisions are made without regards to race, colour, religion, origin, sexual orientation, gender identity or expression, age, disability, or any other dimension of diversity.

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. We operate with respect, curiosity and open minds. The people who thrive here share our belief that it's not just what we do that matters-it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus. As a Talent Acquisition Operations Lead, you will guide and develop a small team of Talent Acquisition Coordinators while remaining hands on in delivering a high touch onboarding experience for every new hire - from interns to executives. You will collaborate with recruiters, hiring managers, and cross functional partners to ensure every step of the process is efficient, compliant, and aligned with our culture. In addition to operational responsibilities, you will lead initiatives to refine workflows, implement scalable processes, and coach your team for long term growth. What you'll do in this role: Lead, coach and develop a small team of Talent Acquisition Coordinators, fostering a collaborative, high-performance environment. Drive success through clear direction, regular feedback and support for skill development and career progression. Support the operational interview process, including but not limited to scheduling, greeting candidates, coordinating schedules, and interview monitoring. Prepare and issue offer letters and onboarding documentation in collaboration with internal stakeholders. Coordinate pre hire onboarding activities and ensure readiness for each joiner's start date. This includes coordination with internal teams such as the help desk and workplace. Facilitating the completion of required pre hire and new hire documentation (e.g., background checks, tax forms, compliance forms). Collaborate with cross functional teams (IT, Facilities, Payroll, Benefits) to ensure all joiners are equipped to be productive from day one. Look for continual process improvement for the Talent Acquisition Operations process while supporting a white glove candidate experience. Collaborate with Talent Operations teams to ensure global consistency and collaboration of processes. Act as a point of contact for onboarding related questions from both new hires and managers prior to the start date. Maintain accurate onboarding records in both the Applicant Tracking System (ATS) and Human Resources Information System (HRIS). Own and support ad hoc HR projects, including process improvements, audits, and documentation updates. Generate, prepare, distribute and audit various activity/status reports. You will be right at home if you: A minimum of a Bachelor's Degree. A minimum of 3 years of experience in onboarding, HR coordination, or a related HR role. This includes experience scheduling and onboarding candidates. Proven ability to mentor, guide and inspire junior team members while promoting accountability and growth. Ability to provide feedback and navigate conflict. Strong organizational skills with the ability to manage multiple processes simultaneously. Excellent written and verbal communication skills with a candidate first mindset. Experience working with ATS and HRIS platforms; familiarity with tools like Workday, Greenhouse, or similar systems is a plus. Comfortable handling confidential information with professionalism and discretion. Strong collaboration and stakeholder management skills, especially with hiring managers and cross functional partners. High attention to detail and a proactive problem solving approach. Familiarity with compliance requirements in onboarding processes, including thorough knowledge of background checks and other compliance considerations. For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at California residents, please review the California Privacy Notice for information about certain legal rights at

Supply Chain Coordinator Application Deadline: 14 January 2026 Department: Operations Employment Type: Full Time Location: Edinburgh Reporting To: Order Fulfilment Operations Manager Description Want to be part of a team transforming healthcare? Adaptix are looking for an enthusiastic Supply Chain Coordinator to join our Operations team. Reporting to the Order Fulfilment Operations Manager, you will play a crucial role in coordinating our domestic and international supply chain operations, supporting relationships with customers, distributors, contract manufacturers and critical suppliers. This position suits someone with solid administrative experience ready to take on more complex supply chain responsibilities. Full training on ISO 13485 quality standards and medical device requirements will be provided. The Company Medical imaging helps patients by enabling early and accurate diagnosis. However, 2D X-rays can be inconclusive as they give a fundamentally limited view of our 3D bodies. 3D images are possible with CT scanners but these are much more expensive, give a high dose of radiation and moving a critically ill patient to a scanner can be labour-intensive and risky. At Adaptix we are helping make 3D imaging more accessible to the people who need it by producing mobile, low dose systems that can be brought to patients and deliver imaging at point-of-care. Candidate Profile As our ideal candidate, you have a minimum qualification of an HND in a technical subject, or equivalent experience. Key Responsibilities Coordinate order fulfilment processes from receipt to delivery maintaining regular communication with customers, distributors and internal stakeholders on order status. Manage shipping documentation for domestic and international logistics, resolving shipping queries, liaising with 3PL providers and international importers providers. Communicate and track production schedules with contract manufacturers, monitoring inventory levels, replenishment requirements, including product material acceptance/transfer, and communicate updates to S&OP group. Coordinate with critical suppliers on delivery schedules and documentation requirements. Support Product Engineering and service teams with BOM updates and documentation filing, including but not limited to BOM Updates, ECN's, process return authorizations (RMAs) and coordinate reverse logistics. Utilising business systems to manage and communicate as per QMS requirements; customer records, critical supplier records, sales records, logistics records and product specific quality assurance records following up on required actions. Analyse basic supply chain data to identify trends or issues. Communicate with site specific facilities/health and safety service providers/suppliers and internal stakeholders to maintain the efficient running of the site, including managing documentation, utilising business systems, and ensuring legal compliance. Skills, Knowledge and Expertise Skills Excellent analytical, organisational and problem-solving skills Ability to work at a high pace, be proactive, and take responsibility to work independently to complete actions Excellent written and verbal communicator with the skills to build relationships, influence and negotiate Commercial acumen with an understanding of the business needs of Adaptix and suppliers Analytical, with strong, data-led decision making Experience Supply chain, logistics, or administrative experience in a professional environment Good understanding of Excel and experience with data management Experience of shipping/logistics processes and documentation, including knowledge of export documentation and international shipping Working knowledge of ERP systems Experience of working with contract manufacturers or external suppliers Familiarity with ISO quality standards (desirable) Understanding of BOMs and engineering documentation (desirable) Customer service experience in B2B environment (desirable) Experience working in regulated or manufacturing environment preferred, ideally within a medical device or related industry Apply Now This is a permanent full-time role based at our Operations facility in Edinburgh. Compensation is competitive and commensurate with experience. Please note the closing date, however, should we find a suitable candidate before this date, the position may be filled earlier. Please note that we are unable to provide sponsorship for visa applications for this role. If you feel that you would excel in this role we would be delighted to hear from you!

Role Specification Section 1 - Job Description Job Title: Facility Manager Department: Production Location: WHL Facilities Responsible to: Chief Production Officer Responsibilities: Facility Activities, Facility Upkeep, Safety, Quality and Efficiency of Fabrication, Apprentices, Maintenance Inspection & Production Operations Overall Key Purpose of the Role Reporting to the Chief Production Officer, you are directly responsible for all Facility personnel and activities across the whole facility, ensuring safe activities on site working to WHL SHEMPS, FRA's, FSP's and COSHH, Internal Procedures & Relevant H&S Legislation. You will do this through leading by example and setting the standard as well as challenging behaviour and actions that fall short of our values. You will be required to conduct regular inspections and auditing of our processes. With Quality as a strong focus, you will ensure products meet the relevant requirements of the project QITP in all aspects, including surface finish. In order to do this, you will educate yourself and become aware of the applicable tolerances finish requirements and standards to the various specifications to follow, referring issues to the inspection team and RWC when and where required. You will oversee the planning and allocation of resources to Production, Quality and Maintenance workloads across the whole facility. You will actively look for opportunities to streamline production activities through allocation of labour, availability of material, efficiency of operations/setup of area and proactively implement improvements, referring to the Chief Production Officer as required. You will provide technical advice, knowledge, assistance and intervention to ensure the safe and efficient production/operation of all plant and activities whilst ensuring adherence to all safe systems of work for Production activity and to work to company Health and Safety policy at all times. You will ensure that all personnel are trained and have the relevant competencies skills, knowledge and experience to perform the task at hand and that all site equipment is tested/Inspected to the legal requirement for everyday use and plan/oversee all PPM, Thorough Examinations and training matrix requirements. Main / Key Duties & Responsibilities of the Role 1.3.a To be responsible for oneself and the entire Facility teams activities throughout the entirety of shifts across the facility. Ensuring that relevant supervisory cover is in place at all times covering all activities, accept all responsibilities as detailed within our SHEMPS, FRA's, FSP's & Internal Procedures and take proactive steps to ensure that all team members fully understand the same. To implement, oversee and ensure procedures are adhered to for all activities of any shop floor operative. Ensuring that all daily, weekly & monthly paperwork / check sheets are completed correctly and signed, action any issues. Ensure these are uploaded on Safety Culture. 1.3.b Conduct regular safety observations to ensure all operatives are following their training, company procedures and are correctly using appropriate PPE. Ensure that accidents and incidents (including near-hits) are reported immediately to the Chief Production Officer. Ensuring that the area is safe and to get first aid / medical treatment for the injured person, then gather as much information as possible for a full investigation, such as photographs, statements, measurements and assist in the investigation. 1.3.c Ensure all facility staff are fully equipped with the correct tools, products and training to do their job safely and efficiently, that they are briefed on the applicable FRA's/FSP's / COSHH and they are suitably trained for the tasks they are undertaking. Reviewing of the training matrix is to be completed at least every 4 weeks to ensure compliance throughout and updated at all times, booking the required training in sufficient time to enable continuations and qualifications as required. 1.3.d Leading by example to maintain correct conduct and culture throughout the workshop, offices and storage facilities, fostering a positive working environment encouraging teamwork and collaboration among employees. 1.3.e Responsible for implementing Company Health & Safety Policy in relation to the facility and all Production areas. Ensure all Production tasks are assessed for risk and a safe system of work is in place prior to commencing work. To ensure a permit to work form and any other documentation as defined in the company Health and Safety policy is in place before any Maintenance work is carried out. Conduct two-way communication briefings with personnel, such as Toolbox Talks, FSP/FRA briefings. 1.3.f Be an effective people manager who can motivate and coach the team through the organisation of work, managing attendance, conducting performance and probation reviews within the correct timelines, managing disciplinary and grievance cases as well as the appropriate delegation, and regular communication of team performance. 1.3.g Monitor production output and implement improvements to enhance Safety and efficiency to reduce waste, monitor and control production costs identifying areas for cost reduction without compromising safety and Quality. 1.3.h To regularly communicate production targets, efficiency objectives and address with Facility Supervision to ensure these are achieved, document efficiency gains / losses and reasons to discuss with the facility Team to implement improvements and change where appropriate. 1.3.i Use management information to anticipate problem areas in production and liaise with Senior Chief Production Officer to plan resolutions to any issues. 1.3.j Actively monitor weld or treatment process and quality through regular inspections and cross reference to the WPS's or PMS. 1.3.k To conduct forward planning to ensure plant, material, equipment and staff including inspection and Maintenance are available to meet the operational demands placed upon it in a safe and efficient manner. 1.3.l Manage the inventory of materials, tools and non-steel stock ensuring that necessary supplies are available for uninterrupted production. 1.3.m To communicate regularly with Chief Production Officer, P&P, Head of Maintenance or operational staff and other departments to ensure issues are reported & resolved and any necessary operational adjustments made to accommodate any issues arising. To ensure the prompt and safe resolution of all machine and plant faults and anomalies. 1.3.n Support the Mentors and Apprentices and their Supervisors to best achieve each individuals' goals for their current availability and discuss improve plans if needed with Chief Production Officer and Apprentice coordinator. 1.3.o To drive continuous improvement initiatives in facility, work flow and product quality, review and submit, new technologies methods or practices that could enhance production efficiency and product quality. 1.3.p Feedback through Chief Production Officer any Engineering issues arising in production possibly un foreseen At DO to implement constant improvement and better buildability. 1.3.q Ensure all contractors have all documentation in place prior to conducting any works. 1.3.r LEAD BY EXAMPLE AT ALL TIMES. Scope of the Role 1.4.a Geographic area of responsibility: 1.4.b Total number of employees: 1.4.c Engineering stock value Critical Performance Measures (CPMs) / Objectives 1.5.a Improve Fabrication or treatment shop product quality & reduce errors by actioning feedback gathered through internal error reporting. 1.5.b Ensure compliance to internal policy & procedure through regular inspections and auditing. 1.5.c Improve productivity and efficiency of Fabrication or treatment Lines 1.5.d Participation in ongoing continuous improvement project teams 1.5.e Maintain very low accidents & incidents 1.5.f Reduction in plant downtime 1.5.g 100% compliance to Company H&S procedures personally leading by example and ensuring those under your control also in compliance. 1.5.h Production of reporting data to assist in the generation of weekly KPI data as required 1.5.I Managing absence appropriately and fairly keeping absence levels below 3% Person Specification Educational Level Academic qualifications ( GCSE ,City & Guilds / BTEC) (or equivalent) ILM Level 3 Leadership and Management Professional Qualifications and Personal Development Requirement Month 1 Compliance E-Learning and WHL - HR essentials 1 day introduction program with HR Month 6 IOSH Managing Safely, Mental Health for Line Manager, Year 2 Vista (Proactive People Management), Year 3 Stepping into Management, Leadership Tips and Tricks, Coaching and Mentoring for High Performance Year 3-4 Stepping up to Management Experience Experienced Fabrication / Production background Proven fabrication competency skills and certification Certification of all competences Ability to work unsupervised and possess a logical and thorough approach to all aspects of H&S, Quality and production Able to organise department activities to allow maintenance to carry out PPM . click apply for full job details

Are you a bold, confident and charismatic language teacher with an eye on a leadership role? Are you ready to support and direct a team of teachers working with students from different cultures? If you thrive in an entrepreneurial, dynamic and busy environment. Then this might be the job for you! EF Education First's mission is opening the world through education. A career with EF combines the support and opportunity of a large international organisation, with the spirit and energy of a small business. We look for thinkers and doers - creative, collaborative, and motivated people who are excited by education, communication, and travel. When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries. In the UK and Ireland, our core presence is felt at our international language campuses and summer schools, where we welcome students from around the world to participate in language learning and cultural exchange. Whoever you are, whatever you are passionate about-we welcome you and encourage you to open the world through education. Your Role EF Oxford Brookes Summer School is searching for an energetic and organised individual to join our team as Academic Manager this summer. This is the perfect opportunity to develop your managerial skills whilst gaining experience within an international company. We have openings for onsite live in roles at our EF summer camp in the world famous Oxford! This role is available for 8 10 weeks during June, July & August 2026. You'll be working with the school management team and your teachers to deliver an exceptional programme for our students. This means ensuring the students have a smooth experience from being placed in a group at the best level with the right teacher through engaging classes to their unforgettable graduation. Your aim will be to ensure the quality of our academic provision to build students' confidence in actively using the language in the classroom and beyond. You'll be supporting the teachers as they plan for lessons, tracking attendance and ensuring the academic facilities and materials are in good order, observing lessons and providing feedback. We'll expect you to be the academic face of the school visible to and available for students, working closely with the Centre Manager and Activities Manager to ensure that teams work together producing a seamless summer for our students. With EF, you'll be part of a fast paced and dynamic international working environment. With over 50 years of experience, we bring together teenagers from across the globe, turning the unfamiliar into the unforgettable, by giving them the summer experience of a lifetime. Responsibilities Working with the summer management team to deliver an exceptional experience to our students, you will have the overall responsibility for the academic programme in your school You will schedule all classes, including students and rooms, using our computer systems You will be responsible for a team of 20+ teachers. Supporting them to ensure all lessons are delivered to exceptional standards. This will involve regular meetings and feedback sessions, as a group and 1 1 Teacher observations and discussing the feedback to ensure our teachers continue to develop Shares emergency duty on a rota basis You will be responsible for line managing an Academic Coordinator You will set up and run graduation ceremonies, as well as coordinating the admin that is required for these Requirements Minimum of a TEFL (CELTA preferred) Strong leadership skills with some management/team leading experience required Commitment to the highest level of customer service Sociable and fun disposition with the ability to motivate and energise others Financial and business acumen This is a live in position where accommodation and full board is provided at no extra cost, there are some residential requirements attached to this English fluency and excellent communication skills Able to work independently Ability to work and thrive under pressure Clear DBS check and two references Right to work in the UK upon commencement of the start of your contract Why you will love EF Oxford Summer School Continuous professional development for all staff Work in a truly international environment Ambition is nurtured and fast tracked career enhancement opportunities are provided Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition Global career opportunities Employee Assistance Program External trainings on safeguarding and mental health first aid Subsidised accommodation available if necessary Cultural and academic centre of UK What do our staff say? Able to meet, work with, train and develop a large number of interesting people from all walks of life I worked with some amazing people at EF and made friends for life "I love being exposed to different cultures and I get to practice other languages." "I like all the staff and we work as a team. I also like the diversity we have within the school - both students and staff." You are encouraged to take on as many challenges as possible, which helps you progress as a professional. I have enjoyed the opportunity to forge my skills in a management position. Excellence in customer service - lovely staff and good training. EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment. Want to learn more about life at EF? Follow us on social.

Select how often (in days) to receive an alert: VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. Permanent, Full time The Delivery Manager is responsible for overseeing the effective, compliant and timely delivery of maintenance activities-aligned with SFG20 standards-as well as response works that adhere to statutory legislation and mandatory MoD requirements. This includes ensuring all operations comply with relevant Health, Safety and Environmental policies. They monitor Supply Chain work teams to verify that appropriately qualified and experienced operatives are assigned to tasks and that these teams have the correct vehicles, equipment and competencies to complete their duties safely and effectively. Service delivery, value for money, quality and safe working practices are continually reviewed to ensure operational performance indicators consistently met. A key part of the role involves reviewing Risk Assessments and Method Statements, ensuring they meet the required standard and, where necessary, assuming the responsibilities of Method Statement Coordinator to maintain a consistent approach across the site. The Delivery Manager ensures that all tasks are correctly recorded in the CAFM system, including work in progress, inspection records and completed documentation. They also review site risk registers, follow established maintenance and management processes, and elevate equipment and system defects when required. They play a vital role in ensuring compliance with JSP 375 by supporting and monitoring safe systems of work, working closely with the Mobile Authorised Persons team and, when required, delivering requirements associated with Working at Height or Confined Spaces. They ensure compliance with both the Asbestos Management Plan and the Legionella Management Plan and may assume duties as the Responsible Person or deputy for either area. Additionally, the Delivery Manager is responsible for full project management under CDM for a range of M&E and B&CE tasks-from project inception through to completion-carrying full commercial and financial responsibility. In terms of people responsibilities, the Delivery Manager supports management in delivering optimal solutions to customer requirements and often acts as the single point of contact to resolve end user issues. They build strong working relationships with the Defence Infrastructure Organisation (DIO) and end users to proactively support estate activities, while also providing professional and technical advice. They assist end users in the development of new work requirements and the preparation of formal Additional Works project submissions. The Delivery Manager provides timely support in resolving complaints, assists the Helpdesk with technical enquiries and ensures teams are supervised, assessed and coached to perform to agreed service levels. They coordinate daily activities across the site team, monitor safe working practices, support Skilled Persons and reinforce adherence to JSP 375. A strong safety culture is promoted at all times, encouraging accountability, continuous improvement and high performance. Commercially, the Delivery Manager manages cost and stakeholder expectations through clear communication and sound commercial judgement to ensure value for money. They work collaboratively with all stakeholders to mitigate contract risk and contribute to forward maintenance planning across multiple establishments. Their leadership ensures that operations are delivered efficiently and economically, supporting VIVO's commitment to running a profitable and effective business. Behaviourally, the Delivery Manager uses well developed communication skills to influence both internal and external stakeholders. They lead by example, demonstrate the company's values and motivate the site team through effective direction, clear delegation and informed decision making. They aim for excellence in both personal and team objectives, making timely decisions rooted in technical knowledge and practical experience. Strong relationships are built with local MoD personnel and end users to ensure outstanding contract delivery, while collaborative relationships within VIVO are also strengthened. The Delivery Manager consistently focuses on achieving high standards in a dynamic environment and remains committed to delivering high quality results. Technically, they plan resources effectively, monitor progress against objectives and ensure milestones and targets are met. They use technology to analyse data, maintain accurate records and identify issues within their remit. Their work remains fully aligned to VIVO processes, and they actively share best practices. They manage cost and value for money through technical insight and experience and take full responsibility for implementing Health & Safety processes on site. Their understanding of construction and property maintenance processes supports strong compliance and enables the delivery of consistent, reliable results. What You'll Bring The successful Delivery Manager holds an ONC or equivalent qualification and is either working towards an HNC or already possesses an HNC-or an equivalent qualification-in Building or Civil Engineering, Electrical or Mechanical Engineering, or a related discipline. We can accept candidates that are qualified by experience, with a strong background in hard services facilities management, with supervisory experience and the ability to manage KPIs and produce productivity reports. They also hold, or are willing to work towards, a management level Health & Safety or Environmental qualification such as SMSTS or IOSH. While not essential, ongoing Continuing Professional Development is considered desirable. Strong IT skills, including proficiency in Word, Excel and related software, are required to ensure effective data management and communication. This role will require SC Clearance as a condition of employment. What We Offer 6% employee matched pension contribution 25 days annual leave Single private medical cover Life assurance 2x annual salary VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS.By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.

Career Opportunities: Operations Manager - Retail (10862) Requisition ID10862-Posted -Property Management-London LOCATION: MARBLE ARCH, LONDON (Hybrid - 4 days in office) REPORTING TO: HEAD OF RETAIL OPERATIONS TYPE OF CONTRACT: PERMANENT, PART - TIME PLACES, PEOPLE, PREFER Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis. We are a FTSE listed business with a strong balance sheet and £13bn of assets under management. But with just 600 employees you're given the ability to make a big impact and elevate your career quickly. Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country - from our high-quality campuses across central London, to some of the top retail schemes in the UK - providing a rewarding career journey where you can shape how you grow. We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you've come to the right place! In our recent engagement survey 93% of our employees stated they were proud to work for British Land! THE ROLE British Land is seeking a highly organised and proactive operations manager - retail to assist with the smooth running of operations across its retail portfolio. This includes oversight of training, auditing, procedural development, and leadership of a team of regional facilities coordinators who provide administrative support to regional facilities managers across the UK. WHAT YOU'LL DO Operational Oversight Manage and maintain Retail Operations digital workspaces (SharePoint sites). Arrange regular training to maintain team digital skills. Review operational procedures to ensure they remain fit for purpose and aligned with business needs. Take ownership of projects to improve operational efficiency, from inception to completion. Work closely with the British Land Operations Manager on ensuring alignment of procedures between Retail and Campuses and support on projects as directed. Training & Development Oversee training and development of regional facilities coordinators. be prepared to become a 'superuser' of systems to support new users and administration of retail users. arrange training sessions to support site teams in adopting new systems and procedures. COMPLIANCE utilise systems such as Vantify risk manager and records for buildings to monitor compliance across the retail portfolio. collaborate with internal stakeholders to develop and roll out new procedures to improve compliance management and reporting. work with retail teams across the UK to maintain high standards of compliance and support teams where standards fall below expectation. Budgeting and Business Plans Collaborate with other British Land departments and colleagues to ensure Retail Operations assists with delivery of business objectives. Assist with budgeting and forecasting across the retail portfolio, supporting site teams to adhere to agreed timelines. Co-ordinate service charge best practice working group, seeking improvements in the budgeting and forecasting process and assisting training of new starters. Coordinate car park working groups, including oversight of performance against budget for tariff car parks, performance of Service Providers, and consistency of approach across all car parks. Investment support Coordinate Retail Operations administration when onboarding new retail sites, ensuring new sites are smoothly integrated into business as usual. Coordinate Retail Operations administration when retail sites are sold, ensuring sales of sites are not delayed. Arrange regular workshops with external parties to increase awareness of industry trends and innovations. Arrange regular key service provider reviews to monitor performance and seek efficiencies and innovation. Oversee retail complaints process and assist swift conclusion to all complaints. Manage the relationship with Moneypenny to ensure efficient administration of customer enquiries ABOUT YOU Proven experience in property operations or facilities management. Understanding of health & safety and environmental compliance Excellent communication and stakeholder management skills. Familiarity with Vantify risk manager, records for buildings, and Vicinitee platforms is advantageous. OUR SHARED VALUES our values are what we stand for at British Land, they're not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website . Bring your whole self Smarter together Build for the future A REWARDING PLACE TO BE Our People - Just ask anyone why they love working here and they will tell you it's the people. They're highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market leading benefits here . OUR RECRUITMENT PROCESS If you enjoy bringing your whole self to work, share our values and are excited about our purpose we'd love to hear from you! We are committed to providing an accessible and inclusive process learn more about our selection process here.

As Head of Operations, you will oversee the day-to-day activities of Gas Street Church across locations and ministries; ensuring efficiency, compliance and a high standard of execution & excellence. As an experienced and passionate leader, you will navigate the intricacies of church life with the right balance of high capacity & execution, exceptional communication, and influencing and diplomacy. You will be responsible for leading the operations department, ensuring it functions effectively to serve the vision and mission of the wider church. You will be the primary contact for staff team internally for operational issues, and bring leadership to key areas such as scheduling, Sunday's and project management. You will troubleshoot and work closely under the Executive Lead to ensure that the organisational structure is effective and maximising output. Key areas of responsibility Daily operations: being the primary point of contact for staff team on troubleshooting, information and negotiating solutions between ministries; escalating where strategic or structural decisions are required by Exec Department: lead the Operations Department, including some direct line management and chairing the weekly operational meeting and monthly department meeting Locations: oversee the Operations Leads across locations to ensure a consistent vision & approach, and shared learning Meetings: chair, minute & contribute to key meetings throughout the organisation Project Management: responsibility for the management of various projects under the direction of the Executive Lead, whether coordination of major events in the life of the church, implementation of new systems or working closely with volunteers and professionals on gatherings or events Sundays: ensure the Exec's vision for Sunday gatherings across locations is outworked; chairing weekly Sunday meeting, coordinating logistics, preaching rota, leading the volunteer Sunday Coordinator team and compiling the run sheet Calendar: mapping out events from across ministries each academic year to ensure resources are utilised sustainably and effectively and so departments can plan ahead Events: line manage the Operations & Communications Coordinator to ensure all church events are smoothly executed and well-planned; including some management of events & conferences where required Facilities: oversee the Facilities and Health & Safety Manager to ensure the smooth running of Gas Street facilities and contracts across all locations to ensure their effective use and both ministry and income Financial Operations: work alongside the Finance Manager to ensure budget and management account processes are followed, expenditure is managed & monitored, and keeping budget holders accountable to ensure accurate and timely financial reporting and analysis is available to inform decision making Resourcing: ensure resources (buildings, staff time, volunteers, equipment) are strategically allocated effectively to meet priorities Fundraising: support grant applications & project bids where required Culture: contribute to maintaining a strong & healthy staff culture in line with Gas Street Church values Production: oversee the Production & Sound Consultants to ensure that the production needs of the organisation are met Internal communications: working closely with the Senior Pastors and Head of Communications to ensure up to date information is communicated in a streamlined manner Systems: implement internal communication systems (such as and slack) to streamline internal communications and maximise efficiency within the staff team Compliance: ensure risk management & effective compliance for the organisation GDPR: Implement a data protection strategy, ensuring all staff are compliant with GDPR, and other applicable data protection laws, and that the organisation holds up-to-date, Data Protection and Privacy Policies Administration: Responsibility to manage the effective and efficient operation of the church offices and other administrative resources, to ensure the environment is conducive for staff to carry out their job effectively. Reporting: regular reporting and statistics tracking to monitor growth across locations Additional ad-hoc projects & support as agreed with the line manager & Exec Team. Person Specification Strong leadership and management skills High capacity to manage and lead growing areas of ministry Highly motivated and able to take initiative Effective negotiating and influencing skills Highly competent in computer/IT skills Experienced in systems & software such as GSuite, ChurchSuite or , or ability to adapt to new technologies Good financial & commercial understanding and experience Maintaining confidentiality on highly sensitive matters Proactive and self-motivated An ability to juggle a broad range of responsibilities Ability to relate to a wide range of different people in different roles including clergy, staff, volunteers and community partners Initiative to seek solutions and implement new ways of working Excellent time management skills with proven ability to prioritise workload Excellent organisational and administrative skills Ability to work well under pressure, cope with frequent change and meet deadlines Demonstrates a strong understanding of cultural awareness Personal walk with Jesus underpinning a lifestyle of integrity There is a genuine occupational requirement that the post-holder be a practising Christian Working requirements Full-time, permanent role (37.5 hours per week) 25 days annual leave (pro-rata) + statutory bank holidays + up to three additional days at Christmas for office closure + three retreat days across the year Attend Gas Street Church Attend weekly staff meeting Evening and weekend flexibility as required Closing date for applications Closing date for applications is 11th January 2026

Office Manager About Healix International Founded in 1992 by two doctors determined to fix fragmented global healthcare systems, Healix International has grown into a leading provider of global healthcare, travel risk management, and security services. We help organisations protect their people wherever they operate-from business travellers in low-risk cities to aid workers in high-risk regions. Our approach combines medical and security expertise with direct operational control, ensuring decisive, human focused support when it matters most. Privately owned and independent, we are guided by a simple belief: protecting people is a responsibility, not just a service. Learn more at Our vacancy: Office Manager - Facilities & Operations Are you an experienced Office Manager with a passion for creating safe, efficient, and welcoming workplaces? Healix International is seeking a proactive and organised professional to manage office operations and oversee facilities, ensuring our environment fosters productivity and collaboration. Role Purpose This role is central to maintaining a high quality workplace experience. You will manage day to day office operations, oversee Healix owned properties, and lead a small team responsible for front of house and maintenance. Your work ensures our facilities are safe, compliant, and well maintained, supporting both staff and visitors. Skills & Experience Experience: Proven track record as an Office Manager or similar role in a sizeable office environment. Technical Knowledge: Strong understanding of building systems, health & safety regulations, and contractor management. IT Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Communication: Excellent interpersonal skills with the ability to engage staff at all levels. Leadership: Ability to lead and motivate small teams effectively. Performance Delivery: Demonstrated ability to meet objectives and KPIs, including timely inspections, maintenance response times, and staff satisfaction. Qualifications No specific qualifications are required, but relevant experience and knowledge are essential. Why Join Healix? At Healix, we put health and wellbeing above everything else. You'll be part of a team that values independence, agility, and human connection-working in an environment where your contribution directly supports our mission to protect people worldwide. Are you ready to make an impact? Apply today and help us maintain a workplace that reflects our commitment to care, precision, and purpose. About the role Key Responsibilities Manage daily office operations to maintain a professional and efficient environment. Line manage and support the Facilities & Reception Coordinator and Maintenance Coordinator, including training and performance management. Act as the main point of contact for staff queries, visitors, and external stakeholders. Oversee administrative processes such as filing, correspondence, and scheduling. Organise company events, meetings, and staff activities. Ensure the smooth running and upkeep of Healix House and adjoining properties. Manage essential services including security, cleaning, utilities, and waste disposal. Ensure compliance with health & safety, fire, and building regulations. Assist with refurbishments, space planning, and layout design. Liaise with landlords, contractors, and service providers; negotiate and manage contracts. Monitor and manage office budgets, invoices, and supplier agreements. Ensure all equipment and systems (HVAC, lighting, IT/AV) are maintained and serviced. Collaborate with the Chief Risk Officer on emergency response and business continuity planning. About the company All around the world, Healix safeguards people's health and wellbeing. Required Criteria Proven experience as an office manager or similar role in a sizeable office environment. Good working knowledge of building systems, health & safety regulations, and contractor management; strong problem solving abilities Strong communication and interpersonal skills; the ability to work with staff at all levels. The ability to lead small teams.

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. Permanent, Full time The Area Manager holds a central leadership position responsible for delivering safe, compliant, and high quality maintenance and response services across a defined portfolio of Defence establishments. Acting as the operational lead for their area, the Area Manager ensures that all statutory, regulatory, and MoD specific requirements are met, while driving performance, efficiency, and value for money. This role requires a strong technical background, exceptional stakeholder management skills, and the ability to lead multidisciplinary teams in a complex, high risk environment. A key part of the role involves the oversight of all maintenance and response activities, ensuring that works are delivered in accordance with JSP 375, statutory legislation, and VIVO's Health, Safety and Environmental standards. The Area Manager ensures that supply chain partners deploy suitably qualified and experienced operatives, that safe systems of work are consistently applied, and that all tasks are properly recorded, tracked, and closed out within the CAFM system. They are responsible for reviewing RAMS, coordinating safe working processes, and, where required, acting as Method Statement Coordinator to ensure consistency and compliance across sites. The Area Manager plays a critical role in maintaining site safety, ensuring that all activities align with the requirements for Working at Height, Confined Spaces, and other specialist disciplines. They may act as Asbestos or Legionella Responsible Person where needed, ensuring that relevant management plans are followed and that all operatives adhere to safe and compliant working practices. They also take responsibility for managing risk registers, identifying defects, and ensuring that issues involving equipment, systems, or infrastructure are promptly escalated and addressed. Strong people leadership is essential, as the role includes coordinating day to day activities of site teams, supervising Skilled Persons, and ensuring that work is delivered to agreed service levels. The Area Manager supports the development of team capability through coaching, clear direction, and ongoing performance monitoring. They champion a proactive safety culture, fostering accountability and encouraging teams to deliver their best work while meeting operational and contractual objectives. Acting as a single point of contact for end users, they manage customer requests, resolve issues promptly, and provide technical and professional advice to ensure high levels of client satisfaction. The role requires excellent relationship building skills, with the ability to sustain strong, collaborative partnerships with the Defence Infrastructure Organisation (DIO), site personnel, and other stakeholders. The Area Manager must understand the operational priorities of the Head of Establishment (HoE) and support estate activities through informed decision making, professional guidance, and a thorough understanding of military site operations. They also contribute to new work identification and support the development of formal Additional Works submissions. Commercial awareness is a vital aspect of this role. The Area Manager must balance operational delivery with sound financial judgement, ensuring that services are provided efficiently, economically, and in line with contractual expectations. They work collaboratively to identify and mitigate contract risks, contribute to forward maintenance planning, and ensure that operations provide value for money while enabling a profitable business model for VIVO. This position requires a technically competent leader with strong analytical and organisational skills, capable of planning resources effectively, monitoring progress against clear objectives, and using data and digital tools to support decision making. The Area Manager must demonstrate a solid understanding of property maintenance, asset management, and construction processes, as well as the ability to enforce health and safety compliance across all sites. What You'll Bring Candidates should ideally hold an HNC or higher qualification in a Building or Mechanical discipline and bring practical experience in planned and reactive maintenance, as well as small project delivery. They should be willing to take on additional responsibilities such as Working at Height or Confined Space Authorised Person duties, or roles including Legionella and Asbestos Responsible Person. Participation in an out of hours on call rota is also required. Membership of a relevant professional body and asset management qualifications (such as those from the Institute of Asset Management) are desirable and would further strengthen a candidate's suitability for the position. The successful Area Manager will be a confident leader who leads by example, communicates effectively, makes sound decisions under pressure, and consistently demonstrates the company's values. They will bring strong judgement, technical credibility, and a commitment to delivering high quality, compliant services across a busy and fast paced Defence environment. What We Offer Bonus 25 days annual leave 6% employee matched pension contribution Life assurance 2x annual salary 1x professional subscription per year Private medical cover for self and partner VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.