Projects and Events Officer

Here at Wild Berry Associates, we are thrilled to be supporting one of our amazing clients, with a maternity cover role within one of their Scientific Teams. This role is to begin in January and will initially be 3 months.

• Excellent IT skills
• Educated to Degree level or equivalent
• An interest in science
• Event delivery and management
• Excellent Customer service
• Stakeholder management
• Supplier management
• Project management and planning

• Prepare the nomination system and documentation for the annual cycle launch (30 November).
• Manage the Awards inbox, responding to queries professionally and promptly.
• Monitor nominations, escrow issues, and ensure adequate submissions for each award.
• Record nomination data accurately and send related communications on time.
• Order medals from the Royal Mint and other suppliers as required.
• Support data analysis to identify trends and improvements.
• Collaborate with colleagues on marketing and promotion of award.

• Draft and collate documentation for selection committees; assist with papers and minutes.
• Support the Manager in facilitating four search panels during the nomination period.
• Organise committee and panel meetings, including scheduling, room bookings, agendas, papers, and minutes.
• Produce annual analysis of search panel outcomes to inform future priorities.

• Plan and deliver a portfolio of prize lectures and related events from start to finish.
• Ensure flexibility for virtual or hybrid formats if needed.
• Coordinate with awardees to provide clear communication and a high-quality experience.
• Work with internal teams on catering and design requirements.
• Manage invitations and registrations, keeping records accurate and up to date.
• Lead onsite or online event delivery, ensuring staff are briefed in advance.
• Maintain accurate contact and event records in the CRM system.
• Manage event budgets within agreed limits and record details in the section budget.
• Conduct post-event reviews and implement lessons learned.