202 jobs found

PRODUCT DEVELOPMENT DESIGN ASSISTANT Full time Permanent Job - To commence immediately. Applications to Lou What the role entails: Photoshop and Illustrator NPD (New product development) work, to an intermediate level. Administrative management for the Product Development department click apply for full job details

Recruitment & Systems Administrator Purpose of Role The Recruitment & Systems Administrator plays a key role in managing our people systems and supporting recruitment processes to ensure efficiency, compliance, and a positive candidate experience. This role focuses on system administration, data reporting, and recruitment coordination, while contributing to projects that enhance our employer brand and onboarding experience. Key Responsibilities Administer and maintain people platforms including Rota Ready, Flow, Blink, and Talent Funnel, ensuring data accuracy and system efficiency. Produce accurate management information (MI) reports for recruitment and HR metrics to support decision making. Manage recruitment administration and ensure compliance with company processes and legal requirements. Collaborate with Area Managers, General Managers, and Head Chefs to facilitate recruitment of values aligned talent. Support the development of induction plans and onboarding for senior employees. Contribute to the creation and implementation of the Employer Value Proposition (EVP). Identify opportunities to improve system functionality and user experience. Assist in delivering the People Strategy and projects. Promote Signature Group values through all aspects of the People agenda. Demonstrate innovation and enthusiasm in driving continuous improvement. Skills & Experience Strong administrative and organisational skills with attention to detail. Experience managing HR systems and producing data reports. Knowledge of recruitment processes and compliance requirements. Excellent communication and collaboration skills. Ability to manage multiple priorities in a fast paced environment. Benefits Staff discount ranging from 25% to 50% on F&B at all Signature Group Venues Employee Assistant Programme Extra annual leave days gathered through service Plus so much more! We look after our team and provide access to our 24/7 Employee Assistance Program. Signature Group believes in promoting a healthy work / life balance. Applying for Signature If this sounds like something you want to be a part of, apply today by sending in your CV. Signature Group operates with a privacy policy. Your information will never be shared with any third parties and will only be used for the purpose it is intended.

Full job description Who we're looking for We're looking for an Assistant Portfolio Manager to join our Wealth Management division known as Cazenove Capital, which is part of the Schroders group. Someone who is passionate about delivering excellent client service and investment management for our clients. We want someone who can work alongside our Portfolio Managers, with the desire and curiosity to learn their job as well as your own. You'll do it by getting to grips with the analysis, checks and balances that keep our clients' portfolios in great shape. You'll be busy, hands-on and can-do. Learning your way around the foundations of investment. Tuning in to clients' needs. And keeping Portfolio Managers informed and up to date. About Cazenove Capital At Cazenove Capital we look after private individuals, families and charities. We are the wealth management business of the FTSE-listed global investment manager Schroders. We help our clients around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future. About Schroders, our parent company We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future. We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper. The team We are one of the largest UK-based wealth management firm, headquartered in London but with offices around the country. We help private clients, families, charities and some institutions meet their long term goals by offering our expertise in investment, wealth planning, lending and family office services. We draw on the resources of the Schroders group, as well as having our own in house investment team. We're open to flexible working, so we can all balance our personal and professional commitments. What you'll do Support Portfolio Managers and Directors to manage clients' portfolios in line with their investment wishes, our rules and the regulations whilst developing relationships of trust Be a point of contact for clients, react to all enquires in a timely manner and maintain a record of responses Help to plan, organise and attend client meetings Take responsibility for preparing client material including meeting packs and reports Help to manage our account opening process for new clients and additional portfolios for existing clients Take part in external fund manager meetings and internal investment meetings across Schroders to share information and insights on market knowledge and projects Assist Portfolio Managers with portfolio investment recommendations and, with their approval, carry out any changes to underlying securities or funds Help with assessing portfolio suitability and performance and prepare investment proposals Carry out trades in client portfolios in line with instructions and investment recommendations Handle administrative duties promptly, including checking clients' transaction statements and monitoring outstanding deals Keep colleagues informed about clients' portfolios, reporting any changes, queries or problems Combine regular daily tasks with longer term projects with varying deadlines whilst responding to incoming enquiries Participate in our industry leading, in-house presentation programme Maintain and update your knowledge through continual professional development (CPD) Be supported in seeking to achieve professional qualifications (RDR level 7), such as CISI Level 7 Chartered Wealth Manager qualification, which includes 10 days of study leave and sponsored courses Embody the core Schroders' values of Excellence, Innovation, Teamwork, Passion and Integrity in all aspects of your work. The knowledge, experience and qualifications you need Excellent IT skills, especially with the Microsoft Office suite A keen interest in the wealth management industry An interest in global financial news and markets Excellent communication skills and an ability to multi-task What you'll be like A really good communicator - great at listening, being clear and giving reassurance A good number cruncher Self motivated and enthusiastic Good at working in a team, and with other teams You'll have real attention to detail Able to work under pressure and to tight deadlines Show a willingness to learn and develop and a desire to work with your colleagues to achieve excellent client outcomes We recognise potential, whoever you are Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio economic background, or any other protected characteristic.

Are you a Finance Assistant or have you worked in an office based role for at least 2 years and looking for a part time role? Are you eager to learn with a keen eye for detail? If so, we want to hear from you. (Although relevant accounts experience would prove advantageous, it is not essential as comprehensive training will be provided). Job Type: Part Time, Permanent 22.5 to 30 hours per week, Mon to Friday Salary: Competitive Salary of £25,000 - £28,000 (FTE) dependant on experience Location: Bromyard, Herefordshire HR7. Benefits: Company bonus scheme, long service scheme, up to 10 paid medical appointment per year, confidential Employee Assistance Programme (EAP) including perks and discounts, enhanced leave such as compassionate leave & jury service, Company pension scheme, secure free onsite parking, free staff WIFI, free refreshments at breaks, staff discounts on gifts we manufacture, workers committee representation, access to a trained Mental Health First Aider, Company events, casual dress and more. Annual holiday entitlement is 30 days including bank holidays (additional in line with long service scheme). An annual factory shutdown at Christmas accounts for 3-4 days of annual holiday entitlement. About The Company: A leading & innovative British trade manufacturer of a wide range of corporate & promotional merchandise & beautiful gifts. They design, manufacture, print & finish all of the products they sell on site, with many unique products made from sustainable materials. Based in rural Herefordshire they employ 60 people at their factory in a team that has won many industry awards for their products and services. Sustainability is at the core of what they do, they are Charter Members of the trade association (the BPMA) with ISO9001 Quality & ISO14001 Environmental certification. They are also Sedex (Supplier Ethical Data Exchange) registered, members of Made in Britain, corporate supporters of The Woodland Trust & Herefordshire Wildlife Trust. They are also partnered with Ecologi & charitable supporters of The Hope Centre in Bromyard. The company believes in & prides itself in rewarding honesty, hard work, efficiency & creativity. They are open and inclusive. Different points of view are not only welcomed but encouraged & celebrated. Job Overview To assist the Company Accountant in day-to-day finance and accounts administration tasks. Whilst previous accounts experience is desirable, it is not essential. Full training will be provided. The most important qualities we are looking for are a positive attitude, strong aptitude for learning, enthusiasm for developing within the role, and the ability to support the Company Accountant effectively. Main Duties and Responsibilities Process invoices Manage finance inboxes and supplier queries Dealing with customers queries on invoices via email & telephone. Processing credit card payments. Checking supplier statements to SAGE. Regular updating of information to both SAGE & our bespoke CRM. Answering the phone & transferring calls where relevant. Other general administration duties as required to support the accounts/sales departments. Data entry. Person Specification The Finance Assistant should be: Enthusiastic, motivated, and eager to learn. Naturally good with numbers and able to demonstrate excellent attention to detail. Calm and confident with an excellent telephone manner, comfortable dealing with both internal colleagues and external customers. Trustworthy, reliable, and discreet when handling confidential information. Well organised, with the ability to manage priorities and maintain accuracy under pressure. Experience, Skills and Knowledge Essential: Excellent communication skills at all levels. At least 2 years in an office-based role. Strong interpersonal skills and ability to work effectively as part of a team. High level of accuracy and attention to detail. Strong time-management skills and ability to meet deadlines. Very good IT and computer skills, particularly with spreadsheets. Ability to prioritise workload and complete accurate data entry. Desirable (but not essential training will be provided): Proficiency in Microsoft Excel. Familiarity with Sage accounting software. Some prior bookkeeping or finance-related experience. Qualifications Essential: Minimum GCSE (or equivalent) in Mathematics and English at grade 4/C or above. Desirable (but not essential training can be provided): AAT Level 2 Certificate in Accounting or equivalent. Certificate in Bookkeeping. Payroll experience. Additional requirements Desirable: Driving license due to location If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration. The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need. JBRP1_UKTJ

Join a team where your organizational expertise and proactive approach will make a real difference. As an Executive Assistant, you will be at the heart of our leadership team, enabling seamless operations and supporting high-impact decision-making. This is your opportunity to work alongside senior leaders, develop your skills, and contribute to a collaborative and fast-paced environment. If you thrive on variety, challenge, and making things happen, we want to hear from you. As an Executive Assistant in the Office of the Asia Pacific CEO, you play a pivotal role in supporting our leadership team and driving operational excellence. You will manage complex schedules, coordinate high-level meetings, and ensure smooth day-to-day operations. You will be empowered to make decisions, solve problems, and represent the team with professionalism and integrity. Your adaptability and attention to detail will help us deliver outstanding results for our clients and stakeholders. Job Responsibilities Manage and coordinate complex and detailed calendars, including urgent meetings and conference calls across multiple time zones. Arrange and oversee domestic and international travel, including preparing itineraries, securing travel documents, and ensuring timely delivery of plans. Organize and support high-quality meetings and events, collaborating with internal teams and external partners. Handle confidential information with discretion and sound judgment. Provide professional support for visitors and manage telephonic communications with impeccable etiquette. Process invoices, expense claims, and maintain accurate records in line with policy requirements. Identify and elevate critical issues, following up with necessary actions to resolution. Support VIP visitors and coordinate logistics for overseas guests. Assist with special projects and provide backup coverage for other assistants as needed. Adhere to control policies and procedures, ensuring compliance and proper documentation. Take on new responsibilities and adapt to changing priorities as required. Required qualifications, capabilities, and skills Minimum 8 years' experience as an Executive Assistant in financial services, supporting senior stakeholders. Strong interpersonal and communication skills, with proven ability to interact with senior management. Demonstrated ability to manage multiple tasks, prioritize effectively, and work under pressure with limited supervision. High attention to detail, organizational skills, and discretion with confidential information. Proficiency in English and Mandarin, both spoken and written. Strong analytical, problem-solving, and critical thinking skills. Experience in coordinating complex travel and event logistics. Professional qualifications from reputable training institutes or professional bodies are recognized. Preferred qualifications, capabilities, and skills Project management experience or administrative professional certification. Experience in event planning within a financial or investment banking environment. Advanced proficiency in Microsoft Office Suite and relevant business applications. Ability to work collaboratively in a team-oriented environment. Experience supporting C-suite or executive-level leaders. Demonstrated adaptability and willingness to take on new challenges. Experience working in a global, multicultural environment. About Us J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. About the Team J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Exciting Career Opportunity - PA / Senior Administrator (Progression Role!) South Lakes (easily commutable from Kendal, Kirkby Lonsdale, Milnthorpe, Lancaster & Carnforth) Salary: £26,000 - £30,000 Holidays: 33 days (including Bank Holidays) 9-5 Monday to Friday with the possibility of 1 day hybrid Butler Rose Lancashire & Cumbria are exclusively partnered with a prestigious, historic, and highly respected organisation in the South Lakes. This is a rare opportunity to join a long-established, high-performing business with an inclusive culture, exceptional leadership and a genuine commitment to developing its people. They blend traditional values with a modern, forward-thinking approach, and this role offers real scope to grow into a true PA or even wider operational/project support depending on your ambitions! The Role: We are looking for a hands-on, proactive Senior Administrator who is ready to step up into a Personal Assistant role, supporting a busy and dynamic Finance Director. This isn't just diary management - this is about becoming a trusted right-hand support, helping to keep the Director one step ahead. You will: Take ownership of diary and workload management Organise and coordinate meetings across departments Prepare in advance for key deadlines, events & presentations Ask the right questions: "What do you need from me to meet these deadlines?" Bring structure to conflicting priorities and timeframes Be a calm, confident presence who drives organisation and clarity There is genuine flexibility to shape the role around your strengths - whether that's classic PA duties or branching into projects and wider operational support. Why You'll Love It Here: This is not a high-pressure corporate environment. It's a supportive, well-established team with an outstanding culture - collaborative, welcoming, and invested in your success. Exceptional Benefits: 33 days holiday (incl. bank holidays) Life insurance (4x salary via pension) Personal accident cover & emergency dental insurance Employee Assistance Helpline (advice & emotional support) Care Concierge - support for those with caring responsibilities Stunning rural workplace - peaceful yet vibrant! The Environment: Located on the outskirts of Kendal, the site offers beautiful surroundings and a calm working atmosphere while still being easily commutable from Kirkby Lonsdale, Milnthorpe, Tebay, Lancaster or Carnforth. Who This Suits: An experienced administrator ready to step into a PA-level role Someone confident, organised and proactive - not afraid to take initiative Someone who enjoys variety, ownership and being the person who makes things happen Someone looking for long-term development in a stable, respected organisation Ready to make a real impact in a role that grows with you? This is a standout opportunity with flexibility, progression, and an outstanding culture. Apply now or get in touch for a confidential conversation! Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.

People Administrator Purpose of Role: The People Administrator provides essential administrative support across Employee Relations and Learning & Development functions. This role ensures accurate documentation, smooth coordination of training activities, and compliance with HR processes, contributing to a positive employee experience and the delivery of the People Strategy. Key Responsibilities Prepare letters and documentation for HR processes and maintain accurate records. Take notes for straightforward ER cases and ensure proper documentation. Support induction planning and assist with onboarding activities. Organise training logistics to support all Learning & Development initiatives. Print and distribute course materials and monitor training agreements. Assist with general HR administration and ensure compliance with company policies. Standardise documentation and processes to provide streamlined People support for venues and the Operations team. Promote employee wellbeing through initiatives aligned with company values. Support HR compliance and administration while developing knowledge of employment legislation. Contribute to the People Strategy and projects. Demonstrate innovation and enthusiasm in daily tasks, promoting Signature Group values throughout the People agenda. Skills & Experience: Strong administrative skills and attention to detail. Excellent organisational and communication abilities. Ability to handle confidential information with discretion. Proficient in Microsoft Office and comfortable using HR systems. A proactive and enthusiastic approach to learning and problem-solving. Benefits On top of pay - also included is our wider benefits such as: Staff discount ranging from 25% to 50% on F&B at all Signature Group Venues Employee Assistant Programme Extra annual leave days gathered through service Plus so much more! We look after our team and provide access to our 24/7 Employee Assistance Program. Signature Group believes in promoting a healthy work / life balance. Applying for Signature If this sounds like something you want to be a part of, apply today by sending in your CV. Signature Group operates with a privacy policy. Your information will never be shared with any third parties and will only be used for the purpose it is intended.

The following content displays a map of the jobs location - Edinburgh Location: George Watson's College, Edinburgh Contract Type: Permanent Salary: £24,460 - £27,296(based on 36.25 hours per week, 52 weeks per year) Benefits: A utomatic enrolment in the contributory support staff defined contribution pension scheme, reduced school fees at George Watson's College for children of staff, Membership of the Galleon Club (the school's fitness club) The Role We are looking for a highly skilled and personable colleague to join our front line administration team in the Junior School. The job holder will provide administration support, particularly to the Deputy Heads and staff of Lower Primary, but this role has a particular focus on maintaining school data within several management information systems/databases. We are currently on a journey to implement iSAMS by August 2026, so it is essential that candidates are experienced iSAMS users who are highly skilled in the use of Excel and data maintenance and analysis work. The Administrator also undertakes reception work; answering phone calls, greeting visitors, supporting parents and children, and plays a crucial part in keeping our children safe. Hours of work will be 37 hours per week, Monday to Thursday, 8.00am to 4.00pm, Fridays 8.00am to 3.30pm, 46 weeks per year (36 weeks of term time plus professional learning days and a further two weeks during holiday periods). The annual leave entitlement is seven weeks per year making a total of 46 weeks. The salary for this position will be in the Grade 2 range which currently stands at £27,090 - £30,231 per annum (based on 36.25 hours per week, 52 weeks per year). This equates to £24,460 - £27,296. APPLICATION PROCESS To apply, please click the Apply for this job button. Please include a letter of application of not more than 800 words giving us more information about you and why you consider yourself to be a strong candidate for the role, addressed to Mrs Su Breadner, Chief Operating Officer. Closing date: 11:59pm on Wednesday 14 January 2026 Interviews are scheduled to take place on Thursday 22 January 2026 Main Responsibilities Administration Responsibilities: Provide administrative support to the Deputy Heads, Principal Teachers and Assistant Principal Teachers. This work is varied and high volume. Working in a small team any of the following tasks may be required; diary management, arranging meetings, preparing timetables, processing assessment details, organising trips, events, meetings. It also includes producing spreadsheets, reports, typing minutes, photocopying, filing, and producing printed materials such as labels, booklets and worksheets. Daily, process pupil absence information, check registers, record known absences, identify potentially missing children, report to Deputy Head and phone parents as required. Prepare reports. Sending emails on behalf of Deputy Heads and other staff, preparing letters for Parents (for email distribution or publishing on the School's Weekly Parent Digest). Assist with preparation for school trips including, booking of venues/accommodation/transport, sending information to parents, collating permission slips and ensuring risk assessment forms are completed. Annually negotiate pricing with external platform providers and make recommendations to JS management for agreement. Place orders, e.g. teaching materials or stationery and check order against delivery. Assist with the preparation of school events, e.g. performances, by ensuring rooms and other resources are booked, timely notices to parents. Keep up-to-date with details of School events and information available on the School website, in order to provide parents and visitors with general information regarding school activities. Receive and deal with Lost Property items and liaise with Thrift Shop volunteers. Occasional handling of cash e.g. for school visits and charity collections. Provide cover to other administrators across the whole school, as required. Ensures compliance with General Data Protection Regulations when handling personal data and information relating to data subjects, whether that be on the management information system, paper records or when in discussions with others. Reception Responsibilities: Provide a first class Reception service, by acting as the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, and representing the School with a positive attitude and professional appearance at all times. Ensure the safety and security of the Junior School at all times, by making sure that entry to the premises is controlled. Ensure all visitors have signed in appropriately and are provided with an identification badge, asked to read the visitor briefing notes, notifying the relevant employee/ department of their arrival if necessary. Handle all telephone calls promptly and efficiently, directing and screening calls, as appropriate, and taking and forwarding messages in an accurate and timely manner. Handle all general enquiries, by phone, email and in person, ensuring that all enquiries are either dealt with successfully within the reception, or promptly and professionally forwarded on to the most appropriate colleague. Communicate with parents regarding all aspects of School life, receiving and passing on information, between parents and teachers, including phoning parents to ascertain reasons for pupils' absence. Ensure that the Reception area is kept smart and tidy and that displays of School publications are kept up-to-date. Database Administration Setting up all data structures which are needed for the school to operate effectively. Provides technical support and guidance on core data systems to Junior School colleagues and other Administration colleagues in the wider College. Examples of current tasks which the job holder is responsible for include: Creation of School Year, Timetables and Registers Before the start of the academic year, populate the Junior School system with the session dates and create the periods for the day which allows the creation of timetables and registers. Crucial this is accurate and timely as once committed it cannot be altered and the entire JS operation depends on this being correct. Curriculum Support confirms accuracy. Before the start of the academic year, transfer all the children from the closed year to the new year, changing class, removing leavers, adding new children, additional/new classes where relevant, in all external platforms (e.g. Mathletics, Accelerated Reader, Spellzone, Maths Investigations, Seesaw, Education City). Maintain this data across the year. Once the system is set up for the new academic year, and prior to session starting, receive information about timetables from Deputy Head(s) LP/UP, from PE, Drama, Art, Music and from this generate subject sets. Create subject sets (c500) for each class, English, Numeracy, Literacy, Spanish, Art, Music, Drama etc attaching class, teacher, pupils, location, times and days which ultimately creates the timetable which teachers use. Ongoing maintenance of this data as required across the year. Data Maintenance Ensures the school management information systems are kept up to date with pupil information, e.g. change of circumstances, medical information, dashboards, Mathletics, SpellZone. Entries must be accurate and timely. Testing At key tracking points across the year (termly) work closely with Deputy Head (LP) to organise the testing programme. Agree dates of testing, share on central calendar with staff, decide whether enough test papers are in stock, maintain stock control, order papers where needed, consider supplier lead times, prepopulate external sites with data of children, dob, gender, names, class. Without this info the child cannot take an online test and for paper tests, the results could not be recorded by the testing company to the right child. Once results are available generate a csv file and import into a markbook. Create markbook tasks. Each test has a name, therefore getting the naming convention accurate is essential, as this is pulled off onto the dashboard. Allocate teacher, children being reported, additional markers. Assist teachers with entering scores/grades, as required and provide technical support/guidance. Report Production Ad hoc, creation of reports from the management information systems, e.g. running pre designed ODBC reports, creating new (if basic) or seeking help from Senior School Deputy as required. Present data in various formats e.g. excel, graphs, pivot tables to Management/Staff/Annual Report. Typical reports include individual/ cohort performance, performance by subject. Interim and End of Session Reports for parents Twice a year, using Google sheets creates blank templates for teaching staff to complete with comments on the pupils and grades for attainment/approach etc. Create a reference page to accompany the template, which involves populating with data about the pupil. Once a teacher has completed the template, the job holder reformats through a merge process to create a pre designed PDF document for sharing with parents by the Communications Team. Any changes that are requested by parents are made to the final report. Once finalised, individually assign a pupil record . click apply for full job details

A respected educational institution in Eastbourne is seeking an experienced professional to provide essential administrative and secretarial support. The role requires exceptional interpersonal skills and a proactive approach to problem solving. Key responsibilities include supporting the Second Master & Senior Deputy Head, assisting with safeguarding matters, and covering for the Headmaster's Executive Assistant as needed. Candidates must possess strong IT skills, particularly with Microsoft 365 applications, and a warm, diplomatic manner. Competitive salary of £25,856 per annum offered.

We are seeking a highly organised and experienced professional to provide full administrative and secretarial support to the Second Master & Senior Deputy Head (Pastoral), to include safeguarding matters as well as occasional cover for the Headmaster's Executive Assistant. This role is essential to the smooth organisation, management and reputation of the College. Applicants must have exceptional interpersonal skills, including a warm and approachable manner, diplomacy, and discretion. A proactive approach toward problem solving and the ability to manage competing priorities is highly desirable. You should possess excellent IT literacy skills to include Microsoft 365 applications, the ability to take effective notes at speed and to write highly accurate English. Salary £25,856 per annum Hours Working pattern will be term time (33 weeks) plus eight weeks, a total of 41 weeks per academic year. During term time, 42.5 hours per week (Monday-Friday, 8.00am-5.30pm) with a one hour unpaid lunch break. During College holidays (for the weeks you are required to work), 9.00am-4.00pm (Monday-Friday) with a one hour unpaid lunch break. Application process To apply, please visit and click the 'Apply Now' button to complete the mandatory application form. An up to date CV and covering letter may be uploaded with this online application form. The closing date for applications is Sunday 4 January 2026. For further information please contact Human Resources Department on or phone . We reserve the right to withdraw this vacancy before the closing date if we are successful in finding an appointment. Please note: The College will be closed for the Christmas holidays from 22 December to 1 January. We may not be able to respond to enquiries during this period but will reply as soon as possible after reopening. Safeguarding and Equal Opportunity Statements Eastbourne College (Incorporated) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The appointment is subject to appropriate child protection screening, including checks with past employers and the DBS. All posts are exempt from the Rehabilitation of Offenders Act 1974 and the Charity is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. Eastbourne College (Incorporated) welcomes applications from all sectors of the community as we aspire to attract staff that match the social and cultural diversity of our pupil intake. We consider the most important factor to be the right skills, abilities and attitude for the job which will ultimately improve the well being and education of the pupils. Eastbourne College (Incorporated) is a non smoking establishment.

We are looking for a highly skilled and personable colleague to join our front-line administration team in the Junior School. The job holder will provide administration support, particularly to the Deputy Heads and staff of Lower Primary, but this role has a particular focus on maintaining school data within several management information systems/databases. We are currently on a journey to implement iSAMS by August 2026, so it is essential that candidates are experienced iSAMS users who are highly skilled in the use of Excel and data maintenance and analysis work. The Administrator also undertakes reception work; answering phone calls, greeting visitors, supporting parents and children, and plays a crucial part in keeping our children safe. Hours of work will be 37 hours per week, Monday to Thursday, 8.00am to 4.00pm, Fridays 8.00am to 3.30pm, 46 weeks per year (36 weeks of term time plus professional learning days and a further two weeks during holiday periods). The annual leave entitlement is seven weeks per year making a total of 46 weeks. The salary for this position will be in the Grade 2 range which currently stands at £27,090 - £30,231 per annum (based on 36.25 hours per week, 52 weeks per year). This equates to £24,460 - £27,296. APPLICATION PROCESS To apply, please click the Apply for this job button. Please include a letter of application of not more than 800 words giving us more information about you and why you consider yourself to be a strong candidate for the role, addressed to Mrs Su Breadner, Chief Operating Officer. Closing date: 11:59pm on Wednesday 14 January 2026 Interviews are scheduled to take place on Thursday 22 January 2026 Main Responsibilities Administration Responsibilities Provide administrative support to the Deputy Heads, Principal Teachers and Assistant Principal Teachers. This work is varied and high volume. Working in a small team any of the following tasks may be required; diary management, arranging meetings, preparing timetables, processing assessment details, organising trips, events, meetings. It also includes producing spreadsheets, reports, typing minutes, photocopying, filing and producing printed materials such as labels, booklets and worksheets. Daily, process pupil absence information, check registers, record known absences, identify potentially missing children, report to Deputy Head and phone parents as required. Prepare reports. Sending emails on behalf of Deputy Heads and other staff, preparing letters for parents (for email distribution or publishing on the School's Weekly Parent Digest). Assist with preparation for school trips including, booking of venues/accommodation/transport, sending information to parents, collating permission slips and ensuring risk assessment forms are completed. Annually negotiate pricing with external platform providers and make recommendations to JS management for agreement. Place orders, e.g. teaching materials or stationery and check order against delivery. Assist with the preparation of school events, e.g. performances, by ensuring rooms and other resources are booked, timely notices to parents. Keep up-to-date with details of School events and information available on the School website, in order to provide parents and visitors with general information regarding school activities. Receive and deal with Lost Property items and liaise with Thrift Shop volunteers. Occasional handling of cash e.g. for school visits and charity collections. Provide cover to other administrators across the whole school, as required. Ensures compliance with General Data Protection Regulations when handling personal data and information relating to data subjects, whether that be on the management information system, paper records or when in discussions with others. Reception Responsibilities Provide a first class Reception service, by acting as the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, and representing the School with a positive attitude and professional appearance at all times. Ensure the safety and security of the Junior School at all times, by making sure that entry to the premises is controlled. Ensure all visitors have signed-in appropriately and are provided with an identification badge, asked to read the visitor briefing notes, notifying the relevant employee/department of their arrival if necessary. Handle all telephone calls promptly and efficiently, directing and screening calls, as appropriate, and taking and forwarding messages in an accurate and timely manner. Handle all general enquiries, by phone, email and in person, ensuring that all enquiries are either dealt with successfully within the reception, or promptly and professionally forwarded on to the most appropriate colleague. Communicate with parents regarding all aspects of School life, receiving and passing on information, between parents and teachers, including phoning parents to ascertain reasons for pupils' absence. Ensure that the Reception area is kept smart and tidy and that displays of School publications are kept up-to-date. Database Administration Setting up all data structures which are needed for the school to operate effectively. Provides technical support and guidance on core data systems to Junior School colleagues and other Administration colleagues in the wider College. Examples of current tasks which the job holder is responsible for include: Creation of School Year, Timetables and Registers Before the start of the academic year, populate the Junior School system with the session dates and create the periods for the day which allows the creation of timetables and registers. Crucial this is accurate and timely as once committed it cannot be altered and the entire JS operation depends on this being correct. Curriculum Support confirms accuracy. Before the start of the academic year, transfer all the children from the closed year to the new year, changing class, removing leavers, adding new children, additional/new classes where relevant, in all external platforms (e.g. Mathletics, Accelerated Reader, Spellzone, Maths Investigations, Seesaw, Education City). Maintain this data across the year. Once the system is set up for the new academic year, and prior to session starting, receive information about timetables from Deputy Head(s) LP/UP, from PE, Drama, Art, Music and from this generate subject sets Create subject sets (c500) for each class, English, Numeracy, Literacy, Spanish, Art, Music, Drama etc attaching class, teacher, pupils, location, times and days which ultimately creates the timetable which teachers use. Ongoing maintenance of this data as required across the year. Data Maintenance Ensures the school management information systems are kept up to date with pupil information, e.g. change of circumstances, medical information, (Dashboards, Mathletics, SpellZone). Entries must be accurate and timely. Testing At key tracking points across the year (termly) work closely with Deputy Head (LP) to organise the testing programme. Agree dates of testing, share on central calendar with staff, decide whether enough test papers are in stock, maintain stock control, order papers where needed, consider supplier lead times, prepopulate external sites with data of children, dob, gender, names, class. Without this info the child cannot take an online test and for paper tests, the results could not be recorded by the testing company to the right child. Once results are available generate a csv file and import into a markbook. Create markbook tasks. Each test has a name, therefore getting the naming convention accurate is essential, as this is pulled off onto the dashboard. Allocate teacher, children being reported, additional markers. Assist teachers with entering scores/grades, as required and provide technical support/guidance. Report Production Ad hoc, creation of reports from the management information systems, e.g. running pre-designed ODBC reports, creating new (if basic) or seeking help from Senior School Deputy as required. Present data in various formats e.g. excel, graphs, pivot tables to Management/Staff/Annual Report. Typical reports include individual/ cohort performance, performance by subject. Interim and End of Session Reports for parents Twice a year, using Google sheets creates blank templates for teaching staff to complete with comments on the pupils and grades for attainment/approach etc. Create a reference page to accompany the template, which involves populating with data about the pupil. Once a teacher has completed the template, the job holder reformats through a merge process to create a pre-designed PDF document for sharing with parents by the Communications Team. Any changes that are requested by parents are made to the final report. Once finalised, individually assign a pupil record. Ideal Candidate Essential Criteria Demonstrable previous experience of working in a busy, customer-facing reception and administration focussed role within a team environment. Excellent and professional telephone manner, coupled with strong interpersonal and written/oral communication skills; communicates in a confident, clear, and concise manner at all times. Experience of using iSAMS Excellent excel skills, including creating formulae, pivot tables, and able to analyse basic data and present well in report/graphic form Excellent Microsoft 365 skills (Word, Powerpoint . click apply for full job details