People Administrator Purpose of Role: The People Administrator provides essential administrative support across Employee Relations and Learning & Development functions. This role ensures accurate documentation, smooth coordination of training activities, and compliance with HR processes, contributing to a positive employee experience and the delivery of the People Strategy. Key Responsibilities Prepare letters and documentation for HR processes and maintain accurate records. Take notes for straightforward ER cases and ensure proper documentation. Support induction planning and assist with onboarding activities. Organise training logistics to support all Learning & Development initiatives. Print and distribute course materials and monitor training agreements. Assist with general HR administration and ensure compliance with company policies. Standardise documentation and processes to provide streamlined People support for venues and the Operations team. Promote employee wellbeing through initiatives aligned with company values. Support HR compliance and administration while developing knowledge of employment legislation. Contribute to the People Strategy and projects. Demonstrate innovation and enthusiasm in daily tasks, promoting Signature Group values throughout the People agenda. Skills & Experience: Strong administrative skills and attention to detail. Excellent organisational and communication abilities. Ability to handle confidential information with discretion. Proficient in Microsoft Office and comfortable using HR systems. A proactive and enthusiastic approach to learning and problem-solving. Benefits On top of pay - also included is our wider benefits such as: Staff discount ranging from 25% to 50% on F&B at all Signature Group Venues Employee Assistant Programme Extra annual leave days gathered through service Plus so much more! We look after our team and provide access to our 24/7 Employee Assistance Program. Signature Group believes in promoting a healthy work / life balance. Applying for Signature If this sounds like something you want to be a part of, apply today by sending in your CV. Signature Group operates with a privacy policy. Your information will never be shared with any third parties and will only be used for the purpose it is intended.
Dec 13, 2025
Full time
People Administrator Purpose of Role: The People Administrator provides essential administrative support across Employee Relations and Learning & Development functions. This role ensures accurate documentation, smooth coordination of training activities, and compliance with HR processes, contributing to a positive employee experience and the delivery of the People Strategy. Key Responsibilities Prepare letters and documentation for HR processes and maintain accurate records. Take notes for straightforward ER cases and ensure proper documentation. Support induction planning and assist with onboarding activities. Organise training logistics to support all Learning & Development initiatives. Print and distribute course materials and monitor training agreements. Assist with general HR administration and ensure compliance with company policies. Standardise documentation and processes to provide streamlined People support for venues and the Operations team. Promote employee wellbeing through initiatives aligned with company values. Support HR compliance and administration while developing knowledge of employment legislation. Contribute to the People Strategy and projects. Demonstrate innovation and enthusiasm in daily tasks, promoting Signature Group values throughout the People agenda. Skills & Experience: Strong administrative skills and attention to detail. Excellent organisational and communication abilities. Ability to handle confidential information with discretion. Proficient in Microsoft Office and comfortable using HR systems. A proactive and enthusiastic approach to learning and problem-solving. Benefits On top of pay - also included is our wider benefits such as: Staff discount ranging from 25% to 50% on F&B at all Signature Group Venues Employee Assistant Programme Extra annual leave days gathered through service Plus so much more! We look after our team and provide access to our 24/7 Employee Assistance Program. Signature Group believes in promoting a healthy work / life balance. Applying for Signature If this sounds like something you want to be a part of, apply today by sending in your CV. Signature Group operates with a privacy policy. Your information will never be shared with any third parties and will only be used for the purpose it is intended.
Leapfrog Recruitment Consultants
Lochboisdale, Isle Of South Uist
A brilliant opportunity to join an established Family Office team in Guernsey, supporting the administration of multi-jurisdictional trust and company structures. The role reports to the Associate Director and involves close collaboration with internal teams and external intermediaries to ensure a high level of client service. Location Location: Guernsey Responsibilities Administering a portfolio of multi-jurisdictional trusts and companies. Liaising with clients and intermediaries, drafting minutes, resolutions and related documentation. Opening and maintaining bank accounts and processing payment instructions. Reviewing bank statements and coordinating investment reviews, ensuring follow-up actions are implemented. Maintaining statutory and due diligence records in accordance with internal procedures and AML regulations. Accurately recording time daily and managing workflow across the assigned portfolio. Demonstrating sound technical understanding and commercial awareness. Supporting junior team members and contributing to training where required. Identifying and mitigating risk while ensuring compliance with regulatory requirements. Participating in ad hoc projects and contributing to broader team initiatives. Skills / Qualifications The ideal candidate will have 4-5 years' experience in trust and company administration and be qualified or working towards a STEP or ICSA qualification. A solid technical understanding of trusts, strong interpersonal skills, and the ability to manage client relationships independently are essential. The role requires excellent organisational skills, attention to detail, and a proactive, problem-solving approach. An understanding of UK and South African tax planning would be advantageous but not essential. For a full job description or further information on this role please call 711188, or email . If you wish to apply for this role, please submit your CV via the Apply Now button below.
Dec 13, 2025
Full time
A brilliant opportunity to join an established Family Office team in Guernsey, supporting the administration of multi-jurisdictional trust and company structures. The role reports to the Associate Director and involves close collaboration with internal teams and external intermediaries to ensure a high level of client service. Location Location: Guernsey Responsibilities Administering a portfolio of multi-jurisdictional trusts and companies. Liaising with clients and intermediaries, drafting minutes, resolutions and related documentation. Opening and maintaining bank accounts and processing payment instructions. Reviewing bank statements and coordinating investment reviews, ensuring follow-up actions are implemented. Maintaining statutory and due diligence records in accordance with internal procedures and AML regulations. Accurately recording time daily and managing workflow across the assigned portfolio. Demonstrating sound technical understanding and commercial awareness. Supporting junior team members and contributing to training where required. Identifying and mitigating risk while ensuring compliance with regulatory requirements. Participating in ad hoc projects and contributing to broader team initiatives. Skills / Qualifications The ideal candidate will have 4-5 years' experience in trust and company administration and be qualified or working towards a STEP or ICSA qualification. A solid technical understanding of trusts, strong interpersonal skills, and the ability to manage client relationships independently are essential. The role requires excellent organisational skills, attention to detail, and a proactive, problem-solving approach. An understanding of UK and South African tax planning would be advantageous but not essential. For a full job description or further information on this role please call 711188, or email . If you wish to apply for this role, please submit your CV via the Apply Now button below.
Administrator £25k - £33k DOE + Benefits Permanent Leamington Spa Full Time Monday - Friday (hybrid working) We're looking for a proactive and organised Administrator to support financial advisers and workplace clients. You'll help manage pension referrals, employee benefit schemes, client documentation and ongoing employer relationships, ensuring everything runs smoothly and efficiently. This is a great opportunity to develop within a respected financial planning organisation. Key Responsibilities Process and manage workplace client documentation Act as a point of contact for pension referrals, client communication and provider updates Create, update and track pension referral leads Produce pension governance and scheme information Obtain quotations, applications and paperwork for adviser meetings Support the renewal of employee benefit schemes, including checking and issuing annual accounts Liaise with employers to gather employee data and submit to providers Maintain accurate client and plan records on Intelligent Office Upload documentation and correspondence in line with company procedures Manage tasks and inbox tracking efficiently Handle incoming calls and correspondence professionally Respond promptly to queries from clients, providers, and advisers Complete ad-hoc administrative tasks as needed What We're Looking For Experience in employee benefits, workplace administration or group pensions Strong written and verbal communication skills Confident liaising with clients, colleagues and providers Excellent organisation, time-management and prioritisation skills Ability to work to strict deadlines with high accuracy IT literate, including Microsoft Office Self-motivated and customer-focused Experience using Intelligent Office Background in financial services or wealth management (desirable) What's in it for you? Vibrant culture based on trust and respect. Fybrid working patten to suit you (2/3 office/home) Working as part of an established team of likeminded, driven high performing individuals. Investment in your learning and development. Yearly bonus payments in line with individual performance. Flexible benefits tailored to suit you Career progression and development opportunities Plus, much more! Apply NOW to avoid disappointment! Due to the large volume of applications, we receive, we are unfortunately unable to contact all candidates. If you have not heard from a consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future. About Harper Recruitment Group: Harper Recruitment Group has been offering high-quality recruitment services across Nottingham, Derby and the wider East Midlands since 1987, specialising in recruiting business support professionals of all levels on a permanent, contract or temporary basis. Looking for something different? Visit our website today for a list of live vacancies or send an up-to-date CV to (url removed) .
Dec 13, 2025
Full time
Administrator £25k - £33k DOE + Benefits Permanent Leamington Spa Full Time Monday - Friday (hybrid working) We're looking for a proactive and organised Administrator to support financial advisers and workplace clients. You'll help manage pension referrals, employee benefit schemes, client documentation and ongoing employer relationships, ensuring everything runs smoothly and efficiently. This is a great opportunity to develop within a respected financial planning organisation. Key Responsibilities Process and manage workplace client documentation Act as a point of contact for pension referrals, client communication and provider updates Create, update and track pension referral leads Produce pension governance and scheme information Obtain quotations, applications and paperwork for adviser meetings Support the renewal of employee benefit schemes, including checking and issuing annual accounts Liaise with employers to gather employee data and submit to providers Maintain accurate client and plan records on Intelligent Office Upload documentation and correspondence in line with company procedures Manage tasks and inbox tracking efficiently Handle incoming calls and correspondence professionally Respond promptly to queries from clients, providers, and advisers Complete ad-hoc administrative tasks as needed What We're Looking For Experience in employee benefits, workplace administration or group pensions Strong written and verbal communication skills Confident liaising with clients, colleagues and providers Excellent organisation, time-management and prioritisation skills Ability to work to strict deadlines with high accuracy IT literate, including Microsoft Office Self-motivated and customer-focused Experience using Intelligent Office Background in financial services or wealth management (desirable) What's in it for you? Vibrant culture based on trust and respect. Fybrid working patten to suit you (2/3 office/home) Working as part of an established team of likeminded, driven high performing individuals. Investment in your learning and development. Yearly bonus payments in line with individual performance. Flexible benefits tailored to suit you Career progression and development opportunities Plus, much more! Apply NOW to avoid disappointment! Due to the large volume of applications, we receive, we are unfortunately unable to contact all candidates. If you have not heard from a consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future. About Harper Recruitment Group: Harper Recruitment Group has been offering high-quality recruitment services across Nottingham, Derby and the wider East Midlands since 1987, specialising in recruiting business support professionals of all levels on a permanent, contract or temporary basis. Looking for something different? Visit our website today for a list of live vacancies or send an up-to-date CV to (url removed) .
Clinical Registry Administrator ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. As a Clinical Registry Administrator you will be joining the world's largest & most comprehensive clinical research organisation, powered by healthcare intelligence. What you will be doing: Provides clinical registry support, oversight and/or accountability for one or more clinical trials. May take a leadership role with the trial customer(s) and other internal and external partners to establish, align and confirm clinical registry expectations for assigned trial(s). Responsible for submission of approved documents and content to registries worldwide, either directly such as for clinicaltrials.gov or the EU clinical trial register, or indirectly by providing to the local operating company staff for subsequent submissions to local registries. Responsible for tracking, reporting and documentation of disclosure records and associated documents in tools and systems used by the clinical registry group. Responsible for planning, routing and follow up of disclosure documents with business partners, external partners and local operating companies, ensuring timely and compliant delivery of these documents. Assisting business partners, external partners and local operating companies in maintaining accurate and correct (source) data, relevant to the disclosure process. Ensures timely resolution of planning issues to ensure compliant delivery of the disclosure planning. Helps Identify and communicate lessons learned, best practices and frequently asked questions at the trial. You are: A minimum of 2 years of relevant pharmaceutical/scientific experience in a clinical development environment (pharmaceutical, medical device, or CRO) is required. Bachelor's degree in Health or Science discipline with experience in clinical research. Clinical Registry experience preferred. Experience working on a clinical trial or regulatory document management preferred. Experience working in highly diverse teams within clinical research; cross functional, global, multi regional. Project management and Vendor management experience. Advanced Microsoft Office skills including the ability to manipulate and analyze data. Highly organized with excellent written and verbal communication. What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements. A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24 hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well being. Life assurance. Flexible country specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request for accommodation. Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please apply.
Dec 13, 2025
Full time
Clinical Registry Administrator ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. As a Clinical Registry Administrator you will be joining the world's largest & most comprehensive clinical research organisation, powered by healthcare intelligence. What you will be doing: Provides clinical registry support, oversight and/or accountability for one or more clinical trials. May take a leadership role with the trial customer(s) and other internal and external partners to establish, align and confirm clinical registry expectations for assigned trial(s). Responsible for submission of approved documents and content to registries worldwide, either directly such as for clinicaltrials.gov or the EU clinical trial register, or indirectly by providing to the local operating company staff for subsequent submissions to local registries. Responsible for tracking, reporting and documentation of disclosure records and associated documents in tools and systems used by the clinical registry group. Responsible for planning, routing and follow up of disclosure documents with business partners, external partners and local operating companies, ensuring timely and compliant delivery of these documents. Assisting business partners, external partners and local operating companies in maintaining accurate and correct (source) data, relevant to the disclosure process. Ensures timely resolution of planning issues to ensure compliant delivery of the disclosure planning. Helps Identify and communicate lessons learned, best practices and frequently asked questions at the trial. You are: A minimum of 2 years of relevant pharmaceutical/scientific experience in a clinical development environment (pharmaceutical, medical device, or CRO) is required. Bachelor's degree in Health or Science discipline with experience in clinical research. Clinical Registry experience preferred. Experience working on a clinical trial or regulatory document management preferred. Experience working in highly diverse teams within clinical research; cross functional, global, multi regional. Project management and Vendor management experience. Advanced Microsoft Office skills including the ability to manipulate and analyze data. Highly organized with excellent written and verbal communication. What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements. A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24 hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well being. Life assurance. Flexible country specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request for accommodation. Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please apply.
We are looking for a Salaried GP to join our diverse and energetic team. We offer: 1. Full time or part-time 2. Reduction in administration. We have centralised and standardised processes for workflow management (reduced paper work) including a Care navigator hub (call centre), Docman hub, Clinical coders, Pharmacy hub, Referral and Call and Recall hubs. 3. Minimal home visiting as we have access to paramedic / AP led home visiting service 4. Excellent clinical, management and administrative support teams 5. CPD time and support for career progression 6. CQC Compliant 7. A clinically diverse team - Pharmacist, ACP, NPs, PA, Social prescriber, Physio First. 8. High QOF achievers. 9. Training Practice 10. Enhanced Services - Extended access, Care Home, Substance Misuse Hub, Homeless Hostel 11. Opportunities for career progression - Lead/ Portfolio GPs, PCN and Specialist roles 12. Locum insurance for sickness 13. NHS Pensions 14. Option to be involved in NHS fellowship programme (Until 5yr after qualifying) Our rate of pay is based on experience and ranges from £10,815 to £12,360 Main duties of the job Undertake a variety of duties including: Patient Consultation - Face to Face, Telephone/video consultations and queries Home Visit (service provided by local federation) On call and dealing with queries Dealing with prescriptions, prescription signing and medication related queries Management of workflow, tasks and pathology results Being able to make professional, autonomous decisions regarding presenting problems, self-referred or referred by other health care workers at organization Identifying the undifferentiated and undiagnosed health care needs of patients Assessing patients for early signs of disease and risk factors Engaging in activities such as QOF, LES/DES, and other extra work necessary to provide a full service to patients About us The Lewisham Care Partnership is an established Super Partnership/PCN bringing together 5 practices in central Lewisham, South East London with a total practice population of 53,738. We are a very innovative team, seeking to push through good ideas that improve both patient care and our staff team work life balance. Our 5 care sites include: St Johns Medical Centre, the Honor Oak Group, Belmont Hill, Morden Hill and Hilly Fields care units all located within Lewisham. Job responsibilities The following are the core responsibilities of the salaried GP. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: The delivery of highly effective medical care to the entitled population The provision of services commensurate with the GMC/PMS contract Generic prescribing adhering to local and national guidance Effective management of long-term conditions Processing of administration in a timely manner, including referrals, repeat prescription requests and other associated administrative tasks On a rotational basis, undertake telephone triage and duty doctor roles Maintain accurate clinical records in conjunction with good practice, policy and guidance Working collaboratively, accepting an equal share of the practice workload Adhere to best practice recommended through clinical guidelines and the audit process Contribute to the successful implementation of continuous improvement and quality initiatives within the practice Accept delegated responsibility for a specific area (or areas) or the QOF Attend and contribute effectively to practice meetings as required Contribute effectively to the development and maintenance of the practice including clinical governance and training Ensure compliance with the appraisal process Prepare and complete the revalidation process Commit to self-learning and instil an ethos of continuing professional development across the practice team Support the training of medical students from all clinical disciplines Support the partners in achieving the strategic aims of the practice, making recommendations to enhance income and reduce expenditure Review and adhere to practice protocols and policies at all times Encourage collaborative working, liaising with all staff regularly, promoting a culture of continuous improvement at all times Person Specification Experience Experience of continuing professional development Experience of QOF and clinical audit General understanding of the PMS contract Experience of medicines management Experience of CCG initiatives Experience of working in a primary care environment Qualifications Essential Qualifications Qualified GP MRCGP Vocational Training Certificate or equivalent JCPTGP General Practitioner (Certificate of Completion of Training CCT) Full GMC Registration National Performers List registration Appropriate defence indemnity (MPS/MDU) Eligibility to practice in the UK independently SKILLS Excellent communication skills (written and oral) Clear, polite telephone manner Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Excellent interpersonal skills Problem solving & analytical skills Ability to follow clinical policy and procedure Experience with audit and able to lead audit programmes Experience with clinical risk management Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. HR, Complaints and Communications Administrator £10,815 to £12,360 a session Depending on experience (per session/per annum)
Dec 13, 2025
Full time
We are looking for a Salaried GP to join our diverse and energetic team. We offer: 1. Full time or part-time 2. Reduction in administration. We have centralised and standardised processes for workflow management (reduced paper work) including a Care navigator hub (call centre), Docman hub, Clinical coders, Pharmacy hub, Referral and Call and Recall hubs. 3. Minimal home visiting as we have access to paramedic / AP led home visiting service 4. Excellent clinical, management and administrative support teams 5. CPD time and support for career progression 6. CQC Compliant 7. A clinically diverse team - Pharmacist, ACP, NPs, PA, Social prescriber, Physio First. 8. High QOF achievers. 9. Training Practice 10. Enhanced Services - Extended access, Care Home, Substance Misuse Hub, Homeless Hostel 11. Opportunities for career progression - Lead/ Portfolio GPs, PCN and Specialist roles 12. Locum insurance for sickness 13. NHS Pensions 14. Option to be involved in NHS fellowship programme (Until 5yr after qualifying) Our rate of pay is based on experience and ranges from £10,815 to £12,360 Main duties of the job Undertake a variety of duties including: Patient Consultation - Face to Face, Telephone/video consultations and queries Home Visit (service provided by local federation) On call and dealing with queries Dealing with prescriptions, prescription signing and medication related queries Management of workflow, tasks and pathology results Being able to make professional, autonomous decisions regarding presenting problems, self-referred or referred by other health care workers at organization Identifying the undifferentiated and undiagnosed health care needs of patients Assessing patients for early signs of disease and risk factors Engaging in activities such as QOF, LES/DES, and other extra work necessary to provide a full service to patients About us The Lewisham Care Partnership is an established Super Partnership/PCN bringing together 5 practices in central Lewisham, South East London with a total practice population of 53,738. We are a very innovative team, seeking to push through good ideas that improve both patient care and our staff team work life balance. Our 5 care sites include: St Johns Medical Centre, the Honor Oak Group, Belmont Hill, Morden Hill and Hilly Fields care units all located within Lewisham. Job responsibilities The following are the core responsibilities of the salaried GP. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: The delivery of highly effective medical care to the entitled population The provision of services commensurate with the GMC/PMS contract Generic prescribing adhering to local and national guidance Effective management of long-term conditions Processing of administration in a timely manner, including referrals, repeat prescription requests and other associated administrative tasks On a rotational basis, undertake telephone triage and duty doctor roles Maintain accurate clinical records in conjunction with good practice, policy and guidance Working collaboratively, accepting an equal share of the practice workload Adhere to best practice recommended through clinical guidelines and the audit process Contribute to the successful implementation of continuous improvement and quality initiatives within the practice Accept delegated responsibility for a specific area (or areas) or the QOF Attend and contribute effectively to practice meetings as required Contribute effectively to the development and maintenance of the practice including clinical governance and training Ensure compliance with the appraisal process Prepare and complete the revalidation process Commit to self-learning and instil an ethos of continuing professional development across the practice team Support the training of medical students from all clinical disciplines Support the partners in achieving the strategic aims of the practice, making recommendations to enhance income and reduce expenditure Review and adhere to practice protocols and policies at all times Encourage collaborative working, liaising with all staff regularly, promoting a culture of continuous improvement at all times Person Specification Experience Experience of continuing professional development Experience of QOF and clinical audit General understanding of the PMS contract Experience of medicines management Experience of CCG initiatives Experience of working in a primary care environment Qualifications Essential Qualifications Qualified GP MRCGP Vocational Training Certificate or equivalent JCPTGP General Practitioner (Certificate of Completion of Training CCT) Full GMC Registration National Performers List registration Appropriate defence indemnity (MPS/MDU) Eligibility to practice in the UK independently SKILLS Excellent communication skills (written and oral) Clear, polite telephone manner Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Excellent interpersonal skills Problem solving & analytical skills Ability to follow clinical policy and procedure Experience with audit and able to lead audit programmes Experience with clinical risk management Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. HR, Complaints and Communications Administrator £10,815 to £12,360 a session Depending on experience (per session/per annum)
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Job details Job reference REQ Date posted 28/11/2025 Application closing date 14/12/2025 Location Various Locations Salary £34,434 - £35,412 Package Blank Contractual hours 37 Basis Full time Attachments Blank Project Support Officer - WMF2476i INTERNAL ONLY Location: Kendal, Penrith, Barrow (including agile working and working from home) Contract Type: Temporary (until November 2026) About this opportunity We have an exciting opportunity to join our Organisational Change & Transformation Team as a Project Support Officer on a temporary basis. This role is open exclusively to internal candidates and offers an excellent entry point into project management, with the chance to work closely on some of the council's highest-priority programmes. You'll gain hands on experience supporting strategic change and be highly visible across the organisation, engaging directly with senior leaders. The Organisational Change & Transformation Team sits within the Assistant Chief Executive's functions and plays a key role in delivering the council's strategic priority programmes, while supporting the organisation to provide modern, agile, and inclusive services and outcomes for residents and communities across Westmorland and Furness. As Project Support Officer, you will provide effective, efficient, and customer focused support across all aspects of project and programme management. You will work collaboratively with colleagues across the organisation to plan, coordinate, monitor progress, and ensure successful delivery. Alongside the core administrative responsibilities-organising meetings and workshops, managing documentation, and ensuring timely planning and coordination-there will also be opportunities to contribute to project work beyond administration, making this a strong development role for someone looking to broaden their experience. This role offers flexible working across office and home locations, with occasional travel to council and partner sites across the area. Who we are looking for You do not need to be an experienced project manager. We are looking for someone with strong organisational and time management skills, able to prioritise, plan, and deliver objectives on time. You should have excellent communication and interpersonal skills to build trusted relationships and be confident working independently as well as part of a team on multiple projects. The ability to research, analyse data, and present information clearly is important. Experience supporting projects or change programmes and an understanding of change management would be an advantage, but not essential. If you are a skilled administrator, quick to learn, and ready to play an active role in shaping a modern, agile organisation, we would love to hear from you. What can we offer you! Working at Westmorland and Furness Council you will receive a variety of benefits, including a competitive pension scheme, enhanced annual leave allowance and other various perks and discounts schemes. For more information about life at Westmorland and Furness Council and what we can offer you, please visit our Careers site.Our benefits Careers (westmorlandandfurness.gov.uk) Would you like to find out more? For further information about this role, such as responsibilities and essential criteria please view the below attachments: If you have any queries about this role or would like an informal discussion about this opportunity, then please contact Dean Smith, Programme Manager - Organisational Change & Transformation on Application and Interview information We are currently operating both in-person and virtual interviews. Interview details such as venue/timings will be shared with successful candidates, following the shortlisting process. If you have any concerns or adjustments are needed, we are happy to discuss this with you. Safer Recruitment & DBS At Westmorland and Furness Council we are committed to safeguarding and promoting the safety and welfare of children, young people and adults at risk and we expect all workers, employees and volunteers to share our commitment. Equality, Diversity, and Inclusion Westmorland and Furness Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive, supportive culture that values and celebrates our differences.
Dec 13, 2025
Full time
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Job details Job reference REQ Date posted 28/11/2025 Application closing date 14/12/2025 Location Various Locations Salary £34,434 - £35,412 Package Blank Contractual hours 37 Basis Full time Attachments Blank Project Support Officer - WMF2476i INTERNAL ONLY Location: Kendal, Penrith, Barrow (including agile working and working from home) Contract Type: Temporary (until November 2026) About this opportunity We have an exciting opportunity to join our Organisational Change & Transformation Team as a Project Support Officer on a temporary basis. This role is open exclusively to internal candidates and offers an excellent entry point into project management, with the chance to work closely on some of the council's highest-priority programmes. You'll gain hands on experience supporting strategic change and be highly visible across the organisation, engaging directly with senior leaders. The Organisational Change & Transformation Team sits within the Assistant Chief Executive's functions and plays a key role in delivering the council's strategic priority programmes, while supporting the organisation to provide modern, agile, and inclusive services and outcomes for residents and communities across Westmorland and Furness. As Project Support Officer, you will provide effective, efficient, and customer focused support across all aspects of project and programme management. You will work collaboratively with colleagues across the organisation to plan, coordinate, monitor progress, and ensure successful delivery. Alongside the core administrative responsibilities-organising meetings and workshops, managing documentation, and ensuring timely planning and coordination-there will also be opportunities to contribute to project work beyond administration, making this a strong development role for someone looking to broaden their experience. This role offers flexible working across office and home locations, with occasional travel to council and partner sites across the area. Who we are looking for You do not need to be an experienced project manager. We are looking for someone with strong organisational and time management skills, able to prioritise, plan, and deliver objectives on time. You should have excellent communication and interpersonal skills to build trusted relationships and be confident working independently as well as part of a team on multiple projects. The ability to research, analyse data, and present information clearly is important. Experience supporting projects or change programmes and an understanding of change management would be an advantage, but not essential. If you are a skilled administrator, quick to learn, and ready to play an active role in shaping a modern, agile organisation, we would love to hear from you. What can we offer you! Working at Westmorland and Furness Council you will receive a variety of benefits, including a competitive pension scheme, enhanced annual leave allowance and other various perks and discounts schemes. For more information about life at Westmorland and Furness Council and what we can offer you, please visit our Careers site.Our benefits Careers (westmorlandandfurness.gov.uk) Would you like to find out more? For further information about this role, such as responsibilities and essential criteria please view the below attachments: If you have any queries about this role or would like an informal discussion about this opportunity, then please contact Dean Smith, Programme Manager - Organisational Change & Transformation on Application and Interview information We are currently operating both in-person and virtual interviews. Interview details such as venue/timings will be shared with successful candidates, following the shortlisting process. If you have any concerns or adjustments are needed, we are happy to discuss this with you. Safer Recruitment & DBS At Westmorland and Furness Council we are committed to safeguarding and promoting the safety and welfare of children, young people and adults at risk and we expect all workers, employees and volunteers to share our commitment. Equality, Diversity, and Inclusion Westmorland and Furness Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive, supportive culture that values and celebrates our differences.
The Environment Partnership (TEP) Ltd
Market Harborough, Leicestershire
We are seeking a proactive and detail-driven Technical Support (Finance and Budgets) Administrator to support financial planning and project delivery across a diverse portfolio of site-level budgets. This role is ideal for someone who thrives in a collaborative environment, working closely with site managers, partner sub-consultants, and clients click apply for full job details
Dec 13, 2025
Full time
We are seeking a proactive and detail-driven Technical Support (Finance and Budgets) Administrator to support financial planning and project delivery across a diverse portfolio of site-level budgets. This role is ideal for someone who thrives in a collaborative environment, working closely with site managers, partner sub-consultants, and clients click apply for full job details
Client Delivery Lead (Financial Services Administrator) Hybrid working - Succession Wealth Amersham We are Succession Wealth, from "start up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role: The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be: Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately within specified timelines. To be successful in the role you will need: At least a year's experience in a fast-paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us: A competitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digitial GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Our Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals: Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Dec 12, 2025
Full time
Client Delivery Lead (Financial Services Administrator) Hybrid working - Succession Wealth Amersham We are Succession Wealth, from "start up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role: The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be: Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately within specified timelines. To be successful in the role you will need: At least a year's experience in a fast-paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us: A competitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digitial GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Our Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals: Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Fund Finance Advisor - Project Execution & Lender Engagement Location London Term Full Time 120k Job Description About Us We are an award-winning financial services firm, listed on the London Stock Exchange and recognised by the Financial Times as one of the fastest-growing companies in Europe. With over 300 employees across eight international offices, we support clients in more than 50 countries. Despite our success, we're still only at the beginning of our journey. Over 30% of our team are already shareholders, and we're committed to offering this opportunity to more people each year. Our strength lies in our people. We're passionate about empowering ambitious individuals who want to take their careers to the next level and be part of a fast-growing, exciting story. Role & Responsibilities This role focuses on leading project execution and lender engagement within the Fund Finance advisory team. Key responsibilities include: Leading and delivering Fund Finance advisory projects Managing the full financing process, from structuring through to close Conducting financial and non-financial analysis, due diligence, and documentation Building strong relationships with lenders, managers, lawyers, and fund administrators Supporting business growth through strategic planning and client pitches Representing the firm at industry events and conferences Skills & Requirements 4+ years' experience in fund finance (lender, borrower, or advisor) Strong communication skills with ability to win and manage clients Proven leadership qualities and ability to collaborate in a close-knit team Excellent attention to detail across project delivery Strong project and time management skills, able to handle multiple transactions at once Strong analytical ability What We Offer Transparent commission structure on deals worked on and closed Legendary corporate trips abroad Recognised as the "Top Coolest Office in Europe" Send us an email or give us a call to discuss your recruitment needs
Dec 12, 2025
Full time
Fund Finance Advisor - Project Execution & Lender Engagement Location London Term Full Time 120k Job Description About Us We are an award-winning financial services firm, listed on the London Stock Exchange and recognised by the Financial Times as one of the fastest-growing companies in Europe. With over 300 employees across eight international offices, we support clients in more than 50 countries. Despite our success, we're still only at the beginning of our journey. Over 30% of our team are already shareholders, and we're committed to offering this opportunity to more people each year. Our strength lies in our people. We're passionate about empowering ambitious individuals who want to take their careers to the next level and be part of a fast-growing, exciting story. Role & Responsibilities This role focuses on leading project execution and lender engagement within the Fund Finance advisory team. Key responsibilities include: Leading and delivering Fund Finance advisory projects Managing the full financing process, from structuring through to close Conducting financial and non-financial analysis, due diligence, and documentation Building strong relationships with lenders, managers, lawyers, and fund administrators Supporting business growth through strategic planning and client pitches Representing the firm at industry events and conferences Skills & Requirements 4+ years' experience in fund finance (lender, borrower, or advisor) Strong communication skills with ability to win and manage clients Proven leadership qualities and ability to collaborate in a close-knit team Excellent attention to detail across project delivery Strong project and time management skills, able to handle multiple transactions at once Strong analytical ability What We Offer Transparent commission structure on deals worked on and closed Legendary corporate trips abroad Recognised as the "Top Coolest Office in Europe" Send us an email or give us a call to discuss your recruitment needs
Prism 7 Resourcing is now recruiting Transport Administrator for one of our client based in WR12 area. This is an excellent opportunity for a candidate who is looking for career development and progression within a dynamic and expanding department. The Role: As a Transport Administrator, you will play a key role in coordinating daily transport activities, handling customer communication, preparing export documentation, and supporting the sales and operations teams. You will ensure that enquiries, schedules, and documentation are managed efficiently and professionally. Key Responsibilities: Manage daily email correspondence with customers, agents, and internal teams. Assist with scheduling and allocation of vehicles and drivers for UK and European operations. Support route planning and monitor the progress of daily schedules. Prepare and process customs entries and export documentation, including commercial invoices, MRNs, and export manifests. Prepare, issue, and follow up on transport and removals quotations. Accurately process paperwork and maintain records using the company s bespoke software. Deliver excellent customer service and handle enquiries in a professional manner. Support the identification and development of new business opportunities. About You: We are looking for an organised, motivated, and confident individual who is keen to build a longterm career within the transport and removals sector. Essential Experience: Experience in transport, logistics, removals administration, and/or customs/export documentation. Skills & Attributes: Excellent written and verbal communication skills, with strong emphasis on professional email correspondence. Customer-focused with a positive and proactive attitude. Strong organisational and administrative abilities with high attention to detail. Confident IT user with experience in data entry and digital communication systems. Able to work effectively under pressure and meet deadlines. Ambitious, eager to learn, and looking for opportunities to progress within the company. CPC qualification is beneficial but not required. Why Join Us? Career development and progression opportunities. Supportive team environment. Growing company with a strong industry reputation. Varied and engaging work within UK and European operations. Schedule: Monday - Friday 09:00 - 17:00 If you are interested please apply with your CV and you will be immediately contacted.
Dec 12, 2025
Contractor
Prism 7 Resourcing is now recruiting Transport Administrator for one of our client based in WR12 area. This is an excellent opportunity for a candidate who is looking for career development and progression within a dynamic and expanding department. The Role: As a Transport Administrator, you will play a key role in coordinating daily transport activities, handling customer communication, preparing export documentation, and supporting the sales and operations teams. You will ensure that enquiries, schedules, and documentation are managed efficiently and professionally. Key Responsibilities: Manage daily email correspondence with customers, agents, and internal teams. Assist with scheduling and allocation of vehicles and drivers for UK and European operations. Support route planning and monitor the progress of daily schedules. Prepare and process customs entries and export documentation, including commercial invoices, MRNs, and export manifests. Prepare, issue, and follow up on transport and removals quotations. Accurately process paperwork and maintain records using the company s bespoke software. Deliver excellent customer service and handle enquiries in a professional manner. Support the identification and development of new business opportunities. About You: We are looking for an organised, motivated, and confident individual who is keen to build a longterm career within the transport and removals sector. Essential Experience: Experience in transport, logistics, removals administration, and/or customs/export documentation. Skills & Attributes: Excellent written and verbal communication skills, with strong emphasis on professional email correspondence. Customer-focused with a positive and proactive attitude. Strong organisational and administrative abilities with high attention to detail. Confident IT user with experience in data entry and digital communication systems. Able to work effectively under pressure and meet deadlines. Ambitious, eager to learn, and looking for opportunities to progress within the company. CPC qualification is beneficial but not required. Why Join Us? Career development and progression opportunities. Supportive team environment. Growing company with a strong industry reputation. Varied and engaging work within UK and European operations. Schedule: Monday - Friday 09:00 - 17:00 If you are interested please apply with your CV and you will be immediately contacted.
We are working with a top tier Wealth Planning business, who provide an ultra-modern workplace to support virtual and face-to-face communications and offer agile and flexible working policies to allow our advisers and employees to find their own work life balance. They offer full Paraplanners, PA and administrators support, who all work together to deliver an outstanding service to one another and clients. They offer a great home for advisers who feel held back by a staid work environment, static proposition, inflexible charging structure, lack of infrastructure or limited collaboration. They are keen for a quality adviser who shares the company's values to join our team, and believe advisers should focus on relationship management and new Client acquisition. The support ecosystem is designed to support this outcome. The business is looking for an entrepreneurial Planner who can bring both revenue and ideas for growth to the business. The successful candidate will be offered a small client bank initially but will be expected to seek new business opportunities. They also have professional introducer agreements in place and will always offer central support with the creation of new relationships. The role will work closely with the Head of Financial Planning and will involve some mentoring and developing of the existing Planner team. For more information, please apply for the role. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
Dec 12, 2025
Full time
We are working with a top tier Wealth Planning business, who provide an ultra-modern workplace to support virtual and face-to-face communications and offer agile and flexible working policies to allow our advisers and employees to find their own work life balance. They offer full Paraplanners, PA and administrators support, who all work together to deliver an outstanding service to one another and clients. They offer a great home for advisers who feel held back by a staid work environment, static proposition, inflexible charging structure, lack of infrastructure or limited collaboration. They are keen for a quality adviser who shares the company's values to join our team, and believe advisers should focus on relationship management and new Client acquisition. The support ecosystem is designed to support this outcome. The business is looking for an entrepreneurial Planner who can bring both revenue and ideas for growth to the business. The successful candidate will be offered a small client bank initially but will be expected to seek new business opportunities. They also have professional introducer agreements in place and will always offer central support with the creation of new relationships. The role will work closely with the Head of Financial Planning and will involve some mentoring and developing of the existing Planner team. For more information, please apply for the role. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
Highly competitive salary of over 29k per annum Favourable day shifts (Apply online only) Monday to Friday) Warm, supportive team environment Our client, a leading organisation in logistics and customer solutions, is seeking a proactive and detail-oriented Service Delivery Coordinator to join their dynamic operations team. Easily accessible from the areas of Sutton Coldfield, Kingbsury and Tamworth. This role is crucial in ensuring excellent customer experience, timely delivery of orders, and smooth collaboration across internal departments and third-party logistics providers. Purpose of the Role: The Service Delivery Coordinator plays a key role in maintaining high service levels by managing order fulfilment processes, coordinating logistics, and supporting both internal teams and external clients. You will drive efficiencies, resolve delivery issues, and uphold operational excellence to ensure customers receive orders on time and in full. Key Responsibilities: Customer & Service Coordination Ensure exceptional customer service standards are maintained throughout the order lifecycle. Provide timely and accurate updates to customers regarding order and delivery status. Proactively build and maintain strong customer relationships, understanding client needs and pain points. Respond efficiently to queries from both customers and internal teams, both via email and telephone Team Support & Collaboration Work closely with other coordinators and administrators to meet shared service goals. Support training and development of junior team members. Motivate the team and contribute to a positive, collaborative work environment. Order Management & Logistics Send and manage pick notes to the warehouse; track transit times to ensure prompt deliveries. Coordinate with warehouse and logistics teams to resolve issues quickly and maintain smooth workflows. Oversee the preparation and routing of order details to logistics providers. Monitor and track orders to ensure compliance with delivery commitments. Operations & Administration Support key account management through quotation processing, order tracking, and documentation (e.g. pick notes, delivery trackers). Maintain internal systems by inputting PO data and assisting with invoicing queries. Prepare regular reports and performance updates for senior management. Logistics & Third-Party Management Monitor and evaluate logistics partner performance, ensuring high service standards and compliance with health, safety, and commercial requirements. Participate in the selection of logistics partners and monitor transport costs. Identify opportunities to reduce carriage costs and carbon footprint. Compliance & Quality Ensure full compliance with health and safety, quality, and environmental regulations. Conduct internal audits and support continuous improvement initiatives. Log incidents and follow up on actions using internal systems (e.g. SHEQ, iAuditor). Project & Process Improvement Support the planning and delivery of projects, ensuring KPIs for cost and efficiency are met. Work with cross-functional teams to review and enhance departmental procedures. Proactively suggest and implement process improvements across the business. Attend customer meetings to strengthen relationships and better understand service expectations. Skills & Experience Required: Proven experience in service delivery, logistics coordination, or order fulfilment. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritise under pressure. High attention to detail and a proactive, solution-focused approach. Competent in Microsoft Office and order management systems. Background in as an Account Manager / able to demonstrate experience in high-level customer solutions Previous experience managing third-party logistics partners is an advantage. Why Apply? Be part of a forward-thinking, customer-driven team. Seize an opportunity to work in a dynamic and growing sector- you'll never be bored! Collaborate across departments and play a central role in delivering exceptional service. Develop your logistics and operations expertise in a fast-paced environment. Make a tangible impact on process improvement and customer satisfaction. If you are interested, please click to apply today.
Dec 12, 2025
Full time
Highly competitive salary of over 29k per annum Favourable day shifts (Apply online only) Monday to Friday) Warm, supportive team environment Our client, a leading organisation in logistics and customer solutions, is seeking a proactive and detail-oriented Service Delivery Coordinator to join their dynamic operations team. Easily accessible from the areas of Sutton Coldfield, Kingbsury and Tamworth. This role is crucial in ensuring excellent customer experience, timely delivery of orders, and smooth collaboration across internal departments and third-party logistics providers. Purpose of the Role: The Service Delivery Coordinator plays a key role in maintaining high service levels by managing order fulfilment processes, coordinating logistics, and supporting both internal teams and external clients. You will drive efficiencies, resolve delivery issues, and uphold operational excellence to ensure customers receive orders on time and in full. Key Responsibilities: Customer & Service Coordination Ensure exceptional customer service standards are maintained throughout the order lifecycle. Provide timely and accurate updates to customers regarding order and delivery status. Proactively build and maintain strong customer relationships, understanding client needs and pain points. Respond efficiently to queries from both customers and internal teams, both via email and telephone Team Support & Collaboration Work closely with other coordinators and administrators to meet shared service goals. Support training and development of junior team members. Motivate the team and contribute to a positive, collaborative work environment. Order Management & Logistics Send and manage pick notes to the warehouse; track transit times to ensure prompt deliveries. Coordinate with warehouse and logistics teams to resolve issues quickly and maintain smooth workflows. Oversee the preparation and routing of order details to logistics providers. Monitor and track orders to ensure compliance with delivery commitments. Operations & Administration Support key account management through quotation processing, order tracking, and documentation (e.g. pick notes, delivery trackers). Maintain internal systems by inputting PO data and assisting with invoicing queries. Prepare regular reports and performance updates for senior management. Logistics & Third-Party Management Monitor and evaluate logistics partner performance, ensuring high service standards and compliance with health, safety, and commercial requirements. Participate in the selection of logistics partners and monitor transport costs. Identify opportunities to reduce carriage costs and carbon footprint. Compliance & Quality Ensure full compliance with health and safety, quality, and environmental regulations. Conduct internal audits and support continuous improvement initiatives. Log incidents and follow up on actions using internal systems (e.g. SHEQ, iAuditor). Project & Process Improvement Support the planning and delivery of projects, ensuring KPIs for cost and efficiency are met. Work with cross-functional teams to review and enhance departmental procedures. Proactively suggest and implement process improvements across the business. Attend customer meetings to strengthen relationships and better understand service expectations. Skills & Experience Required: Proven experience in service delivery, logistics coordination, or order fulfilment. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritise under pressure. High attention to detail and a proactive, solution-focused approach. Competent in Microsoft Office and order management systems. Background in as an Account Manager / able to demonstrate experience in high-level customer solutions Previous experience managing third-party logistics partners is an advantage. Why Apply? Be part of a forward-thinking, customer-driven team. Seize an opportunity to work in a dynamic and growing sector- you'll never be bored! Collaborate across departments and play a central role in delivering exceptional service. Develop your logistics and operations expertise in a fast-paced environment. Make a tangible impact on process improvement and customer satisfaction. If you are interested, please click to apply today.
About the Role The Team At OSTTRA, we are passionate about our clients and are looking for a Customer Success Representative ready to join our growing global team. The successful candidate will be a dedicated customer advocate who possesses excellent communication skills, can autonomously manage complex issues, and drive maximum value and success for existing clients. This role will focus on the overall post-sales relationship with our strategic and new customers. This includes growing adoption, customer education, and identifying improvement opportunities while maintaining high levels of satisfaction. For more regarding OSTTRA, please visit: Responsibilities and Impact OSTTRA plays a critical role in supporting global financial markets, connecting thousands of counterparties on our multi-asset networks that underpin the post-trade lifecycle from trade capture, through portfolio optimization, to clearing and settlement. OSTTRA is a joint venture between S&P Global & CME Group. Our customers include banks, hedge funds, asset managers, central banks, regulators, auditors, fund administrators, and insurance companies. Our products and services have become deeply embedded in the systems and workflows of many of our customers. We have a track record of innovation, leveraging leading technologies, industry expertise, and strong relationships with market participants. In this role, you'll be instrumental in ensuring our customers achieve their desired outcomes and maximize the value from their OSTTRA solutions. Your key responsibilities will include: Proactive Customer Engagement: Develop and maintain strong, long-lasting relationships with a portfolio of strategic and new customers, serving as their primary point of contact post-sale. Driving Adoption & Value: Guide customers through onboarding, training, and ongoing engagement to ensure full utilization and adoption of OSTTRA's platforms and services. Strategic Account Growth: Identify opportunities for expanded product usage and collaborate with the sales team on potential upsell and cross-sell initiatives. Customer Advocacy & Feedback: Collect, analyze, and communicate customer feedback to internal product and engineering teams, actively contributing to product development and improvements. Issue Resolution & Escalation: Act as a central point of contact for customer inquiries and complex issues, coordinating with support, product, and technical teams to ensure timely and effective resolution. Product Expertise: Become a subject matter expert on OSTTRA's platforms, providing guidance and best practices to customers. Performance Monitoring: Utilize data and analytics to monitor customer health, usage patterns, and identify areas for intervention or growth. What's in it for you Opportunity for Growth: Network across a wide range of sales and business-focused teams, with ample opportunities for professional development, training, and mentorship. Dynamic Environment: Gain exposure to rapid changes in Global Derivative Markets and their effect on Fintech. Building Relationships: Forge strong customer relationships with key industry participants. Impactful Work: Directly contribute to the success of our global financial market infrastructure. Collaborative Culture: Join a supportive and innovative team dedicated to client success and continuous learning. What We're Looking For Financial Market Knowledge: A sound understanding of financial markets and market participants. Experience: Over 5 years in a related function with direct customer advocacy and engagement experience in software post-sales or professional services. Platform Familiarity: Experience with at least one of OSTTRA's platforms (Trade Manager, MarkitWire, TradeServ and etc.) Presentation Skills: Proven experience in running presentations for clients. Language Fluency: Fluency in English is required; one or more additional languages is a plus. Exceptional Communication: Outstanding verbal, written, social, and interpersonal skills, with expertise in building long-term strategic relationships. Client Services Orientation: Strong listening, critical thinking, analytical skills, and a high degree of empathy. Team Player: An active team player who thrives in a multi-tasking environment, can adjust priorities on the fly, and maintains strong attention to detail. Data Acumen: Experience and/or interest in data analytics tools and utilizing data to monitor customer usage and identify adoption opportunities is a plus. Problem-Solving: Demonstrated ability to analyze complex situations, identify root causes, and propose effective solutions. Time Management & Organization: Capacity to manage multiple priorities and deadlines effectively in a fast-paced environment. Self-Motivated & Proactive: A driven individual who takes initiative and anticipates customer needs. About OSTTRA Launched in 2021, OSTTRA unites four businesses that have been at the heart of post-trade evolution and innovation for over 20 years: MarkitServ, Traiana, TriOptima and Reset. With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows - from trade capture at the point of execution, through portfolio optimization, to clearing and settlement. Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets. Learn more at . What's In It For You Benefits We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global. Our benefits include: Health & Wellness: Health care coverage designed for the mind and body. Flexible Downtime: Generous time off helps keep you energized for your time on. Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills. Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs. Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families. Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference. For more information on benefits by country visit: Recruitment Fraud Alert If you receive an email from a domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here (). Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: and your request will be forwarded to the appropriate person. US Candidates Only The EEO is the Law Poster describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - %20English_formattedESQA508c.pdf 20 - Professional (EEO-2 Job Categories-United States of America), BSMGMT203 - Entry Professional (EEO Job Group) Job ID: 319465 Posted On: 2025-11-26 Location: London, United Kingdom
Dec 12, 2025
Full time
About the Role The Team At OSTTRA, we are passionate about our clients and are looking for a Customer Success Representative ready to join our growing global team. The successful candidate will be a dedicated customer advocate who possesses excellent communication skills, can autonomously manage complex issues, and drive maximum value and success for existing clients. This role will focus on the overall post-sales relationship with our strategic and new customers. This includes growing adoption, customer education, and identifying improvement opportunities while maintaining high levels of satisfaction. For more regarding OSTTRA, please visit: Responsibilities and Impact OSTTRA plays a critical role in supporting global financial markets, connecting thousands of counterparties on our multi-asset networks that underpin the post-trade lifecycle from trade capture, through portfolio optimization, to clearing and settlement. OSTTRA is a joint venture between S&P Global & CME Group. Our customers include banks, hedge funds, asset managers, central banks, regulators, auditors, fund administrators, and insurance companies. Our products and services have become deeply embedded in the systems and workflows of many of our customers. We have a track record of innovation, leveraging leading technologies, industry expertise, and strong relationships with market participants. In this role, you'll be instrumental in ensuring our customers achieve their desired outcomes and maximize the value from their OSTTRA solutions. Your key responsibilities will include: Proactive Customer Engagement: Develop and maintain strong, long-lasting relationships with a portfolio of strategic and new customers, serving as their primary point of contact post-sale. Driving Adoption & Value: Guide customers through onboarding, training, and ongoing engagement to ensure full utilization and adoption of OSTTRA's platforms and services. Strategic Account Growth: Identify opportunities for expanded product usage and collaborate with the sales team on potential upsell and cross-sell initiatives. Customer Advocacy & Feedback: Collect, analyze, and communicate customer feedback to internal product and engineering teams, actively contributing to product development and improvements. Issue Resolution & Escalation: Act as a central point of contact for customer inquiries and complex issues, coordinating with support, product, and technical teams to ensure timely and effective resolution. Product Expertise: Become a subject matter expert on OSTTRA's platforms, providing guidance and best practices to customers. Performance Monitoring: Utilize data and analytics to monitor customer health, usage patterns, and identify areas for intervention or growth. What's in it for you Opportunity for Growth: Network across a wide range of sales and business-focused teams, with ample opportunities for professional development, training, and mentorship. Dynamic Environment: Gain exposure to rapid changes in Global Derivative Markets and their effect on Fintech. Building Relationships: Forge strong customer relationships with key industry participants. Impactful Work: Directly contribute to the success of our global financial market infrastructure. Collaborative Culture: Join a supportive and innovative team dedicated to client success and continuous learning. What We're Looking For Financial Market Knowledge: A sound understanding of financial markets and market participants. Experience: Over 5 years in a related function with direct customer advocacy and engagement experience in software post-sales or professional services. Platform Familiarity: Experience with at least one of OSTTRA's platforms (Trade Manager, MarkitWire, TradeServ and etc.) Presentation Skills: Proven experience in running presentations for clients. Language Fluency: Fluency in English is required; one or more additional languages is a plus. Exceptional Communication: Outstanding verbal, written, social, and interpersonal skills, with expertise in building long-term strategic relationships. Client Services Orientation: Strong listening, critical thinking, analytical skills, and a high degree of empathy. Team Player: An active team player who thrives in a multi-tasking environment, can adjust priorities on the fly, and maintains strong attention to detail. Data Acumen: Experience and/or interest in data analytics tools and utilizing data to monitor customer usage and identify adoption opportunities is a plus. Problem-Solving: Demonstrated ability to analyze complex situations, identify root causes, and propose effective solutions. Time Management & Organization: Capacity to manage multiple priorities and deadlines effectively in a fast-paced environment. Self-Motivated & Proactive: A driven individual who takes initiative and anticipates customer needs. About OSTTRA Launched in 2021, OSTTRA unites four businesses that have been at the heart of post-trade evolution and innovation for over 20 years: MarkitServ, Traiana, TriOptima and Reset. With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows - from trade capture at the point of execution, through portfolio optimization, to clearing and settlement. Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets. Learn more at . What's In It For You Benefits We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global. Our benefits include: Health & Wellness: Health care coverage designed for the mind and body. Flexible Downtime: Generous time off helps keep you energized for your time on. Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills. Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs. Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families. Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference. For more information on benefits by country visit: Recruitment Fraud Alert If you receive an email from a domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here (). Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: and your request will be forwarded to the appropriate person. US Candidates Only The EEO is the Law Poster describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - %20English_formattedESQA508c.pdf 20 - Professional (EEO-2 Job Categories-United States of America), BSMGMT203 - Entry Professional (EEO Job Group) Job ID: 319465 Posted On: 2025-11-26 Location: London, United Kingdom
The Planet Group has recently partnered with a leading biopharmaceutical organisation to support the recruitment of an IFS Systems Administrator on a permanent basis. (Hybrid working available) with some travel to Cambridge. About us: A forward thinking committed biologics development company who service both early discovery and commercial manufacturing to deliver better treatments to the market. About this Role: We are looking for this individual to serve as a subject matter expert who will be responsible for overseeing the installation, management, upgrades, and support of the IFS Enterprise Resource Planning (ERP) system. This individual will provide functional and technical advice and support to end-users. Duties and Responsibilities: Serves as primary Subject Matter Expert (SME) for the IFS ERP system Works closely with vendors, contractors and the development teams to resolve certain issues that cannot be resolved in-house Establishes and maintain effective working relationships with end users and suppliers Maintains security administration of ERP system and ensures users have proper access levels to the appropriate functionality Develops and maintains a knowledge base of best practices for end users including user manuals for staff. Ensures strict adherence to software licensing rules and maintains careful records Responds promptly to end user and management needs and meets all SLAs Provide internal and external support to help set up systems or resolve issues Analyses software application issues and determines effective course of action to improve operational functionality Participates in after-hours support during evenings and weekends as needed Leads the evaluation, testing, and implementation of new modules and upgraded software Interfaces with the software vendors for any application bug resolution or application maintenance issues Participates in disaster recovery planning and testing and evaluation of new product features Participates in routine meetings related to the ERP system and core IT Operational systems Proactively anticipate issues and make recommendations operating to the highest of standards complying with company policies and procedures. Relevant skills and experience: Experience operating in a similar role with change management skills to support and drive user adoption. Experience using the ERP system from IFS ideally version 10 IFS cloud migration experience Proven ability to provide strong initiatives, establish personal goals, and take responsibility for meeting them within defined timelines Proven ability to function in a dynamic environment subject to spontaneous changes in schedules and priorities Experience in customer service, strong communication skills and a collaborative approach as part of a team. Working knowledge of GCP, cGMP and/or ICH guidelines If you would like to find out more, please apply in the first instance. We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Each company within the Planet Equity Group is a data controller Full details regarding how we hold your data is available within our Privacy Notice accessible at our website.
Dec 12, 2025
Full time
The Planet Group has recently partnered with a leading biopharmaceutical organisation to support the recruitment of an IFS Systems Administrator on a permanent basis. (Hybrid working available) with some travel to Cambridge. About us: A forward thinking committed biologics development company who service both early discovery and commercial manufacturing to deliver better treatments to the market. About this Role: We are looking for this individual to serve as a subject matter expert who will be responsible for overseeing the installation, management, upgrades, and support of the IFS Enterprise Resource Planning (ERP) system. This individual will provide functional and technical advice and support to end-users. Duties and Responsibilities: Serves as primary Subject Matter Expert (SME) for the IFS ERP system Works closely with vendors, contractors and the development teams to resolve certain issues that cannot be resolved in-house Establishes and maintain effective working relationships with end users and suppliers Maintains security administration of ERP system and ensures users have proper access levels to the appropriate functionality Develops and maintains a knowledge base of best practices for end users including user manuals for staff. Ensures strict adherence to software licensing rules and maintains careful records Responds promptly to end user and management needs and meets all SLAs Provide internal and external support to help set up systems or resolve issues Analyses software application issues and determines effective course of action to improve operational functionality Participates in after-hours support during evenings and weekends as needed Leads the evaluation, testing, and implementation of new modules and upgraded software Interfaces with the software vendors for any application bug resolution or application maintenance issues Participates in disaster recovery planning and testing and evaluation of new product features Participates in routine meetings related to the ERP system and core IT Operational systems Proactively anticipate issues and make recommendations operating to the highest of standards complying with company policies and procedures. Relevant skills and experience: Experience operating in a similar role with change management skills to support and drive user adoption. Experience using the ERP system from IFS ideally version 10 IFS cloud migration experience Proven ability to provide strong initiatives, establish personal goals, and take responsibility for meeting them within defined timelines Proven ability to function in a dynamic environment subject to spontaneous changes in schedules and priorities Experience in customer service, strong communication skills and a collaborative approach as part of a team. Working knowledge of GCP, cGMP and/or ICH guidelines If you would like to find out more, please apply in the first instance. We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Each company within the Planet Equity Group is a data controller Full details regarding how we hold your data is available within our Privacy Notice accessible at our website.
Technology Business Partner - Private Equity and Credit Job ID: Location: Southampton Reports to the Director of Technology - Markets At the Aztec Group we credit our technology as one of the core ingredients to our award-winning outsourced solutions. These are exciting times across the group. Significant growth, change, and investment make it a truly world class opportunity to help shape our organisation for the next stage of its own journey. The Technology Business Partner ("Tech BP") serves as the business relationship link between asset class business units and Technology at the leadership level. You will play a key role in supporting the continued growth in our business and to help drive the ongoing development of our private markets Technology function. As a senior member of the Private Markets Technology team, you will serve as the strategic interface with assigned markets business units or jurisdictional areas for the purpose of business technology strategy development, business demand management, solution discovery, service, solution adoption and risk management. You will perform a key role within a highly skilled team and should offer exceptional communication skills, tenacity, enthusiasm, and consistent energy to drive a successful partnership approach. The Tech BP provides highly valued strategic consulting level support and guidance through key technology initiatives. They communicate decisions, priorities, and relevant project information to appropriate levels regarding business unit requests. They are motivated and proactively share knowledge of technology capabilities, risks, and opportunities to build competitive advantage and improve efficiency and effectiveness of business units. They partner with business leadership and other key stakeholders to define opportunities and identify and prioritise projects based on predefined criteria (e.g., return on investment, productivity, compliance). The Tech BP proactively serves as a "trusted advisor," and is the primary point of contact in Technology for business line leaders and managers, providing insight on technology matters to enable and inform decisions. They operate as the key business contact representing Tech in promoting services and capabilities. The Tech BP is commercially driven and provides support in delivering technology products that meet the needs of the business, with a focus on strategic initiatives and planning activities for their business area. They strive to understand market challenges, including client priorities and competitive issues. Tech BPs are proactive and anticipatory in their thinking. They are, by nature, driven and provide significant value to business units. Tech BPs facilitate the investment intake process and the high-level planning and execution of business initiatives. They serve a lead role in enabling the business to achieve their objectives through the effective use of technology. Key responsibilities: Build strong trusted relationships with business leaders, manage complex priorities, and provide commercial and technical guidance to support delivery of the Aztec vision Work with the wider Technology team to create and provide insightful technology strategies and information backed up by meaningful analysis for our Products across our multiple jurisdictions Use solid tech knowledge and business insight to interpret data, draw conclusions, provide insights, and make proactive recommendations that deliver results, define improvements, and influence the leadership team Support the leadership team, their Products and Functions in the preparation of their technology strategy ensuring appropriate challenge in establishing stretch but achievable targets aligned to the five-year plan Work closely with the Office of the Chief Digital Officer to ensure demand and capacity needs are held and managed centrally to ensure effective coordination of technology teams Be a Technology representative on Product boards or committee meetings Support the leadership team in implementing action, articulate complex technology information in an easy-to-understand manner, without the use of complex Tech jargon Be able to speak to and present the technology landscape and vision to existing clients and prospects during sales processes Ensure appropriate, forward looking decision support is provided to stakeholders Stay informed of relevant industry and market intel for all products and jurisdictions to assess and report on current market trends and identifying opportunities that can be created Be proactive in identifying areas for improvement and driving forward change and efficiencies Develop and implement opportunities for operational efficiencies using analytical insight and work with the peers across the group on projects as required Change Management & Adoption: ability to focus on the human side of change by building and delivering effective strategies for the adoption of new technology across the group. Working with business units to leverage and make best use of existing capabilities where appropriate Management and mentoring of staff Skills, knowledge, expertise: The ideal candidate will have previous experience in a senior Tech, Change or Finance role, in a business partnering role for a medium to large, complex organisation, preferably an Asset Servicer/Fund Administrator or GP/Asset Manager Strong ability to manage multiple priorities across different business lines and in multiple regions Proven experience in understanding business requirements and considering and then recommending appropriate technology solutions working in consultation with architecture and apps teams Broad and deep knowledge of the technologies used to service Private Equity/Credit funds such as eFront Invest, Front Debt, Investran, Allvue/Black Mountain, and Sentry Proficiency in investor servicing and a thorough understanding of LP onboarding processes and tools such as Bite, Anduin, Data Exchange, Investment Café, and AtomInvest Experience automating Fund of Funds services with intelligent document processing technology such as Canoe, Alkymi and Accelex Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience by being inspirational, avoiding 'tech jargon' where appropriate and helping business stakeholders to understand proposed solutions and/or options Demonstrable ability to influence senior personnel within medium to large organisation and help non-finance and non tech savvy stakeholders understand their performance and consequent actions Ability to own and resolve problems dealing with escalations and client needs and communicating complex tech considerations in plain English Preferably although not essential hold relevant qualification ideally with experience in business partnering and delivering commercial value Exposure to financial services, in particular fund services and asset management business will be an added advantage Sound technical and reporting experience with the ability to develop positioning papers and consolidate information for Tech and Business leadership teams Computer literacy and advanced PowerPoint and Excel skills are essential Excellent interpersonal skills are required to develop close working relationships with colleagues, clients, and business contacts Uses active listening skills to communicate data (both written and verbal) in a clear, concise, and unambiguous manner. Adjusting styles for various audiences to articulate finance issues clearly Presents a professional image in words, tone, and style We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
Dec 12, 2025
Full time
Technology Business Partner - Private Equity and Credit Job ID: Location: Southampton Reports to the Director of Technology - Markets At the Aztec Group we credit our technology as one of the core ingredients to our award-winning outsourced solutions. These are exciting times across the group. Significant growth, change, and investment make it a truly world class opportunity to help shape our organisation for the next stage of its own journey. The Technology Business Partner ("Tech BP") serves as the business relationship link between asset class business units and Technology at the leadership level. You will play a key role in supporting the continued growth in our business and to help drive the ongoing development of our private markets Technology function. As a senior member of the Private Markets Technology team, you will serve as the strategic interface with assigned markets business units or jurisdictional areas for the purpose of business technology strategy development, business demand management, solution discovery, service, solution adoption and risk management. You will perform a key role within a highly skilled team and should offer exceptional communication skills, tenacity, enthusiasm, and consistent energy to drive a successful partnership approach. The Tech BP provides highly valued strategic consulting level support and guidance through key technology initiatives. They communicate decisions, priorities, and relevant project information to appropriate levels regarding business unit requests. They are motivated and proactively share knowledge of technology capabilities, risks, and opportunities to build competitive advantage and improve efficiency and effectiveness of business units. They partner with business leadership and other key stakeholders to define opportunities and identify and prioritise projects based on predefined criteria (e.g., return on investment, productivity, compliance). The Tech BP proactively serves as a "trusted advisor," and is the primary point of contact in Technology for business line leaders and managers, providing insight on technology matters to enable and inform decisions. They operate as the key business contact representing Tech in promoting services and capabilities. The Tech BP is commercially driven and provides support in delivering technology products that meet the needs of the business, with a focus on strategic initiatives and planning activities for their business area. They strive to understand market challenges, including client priorities and competitive issues. Tech BPs are proactive and anticipatory in their thinking. They are, by nature, driven and provide significant value to business units. Tech BPs facilitate the investment intake process and the high-level planning and execution of business initiatives. They serve a lead role in enabling the business to achieve their objectives through the effective use of technology. Key responsibilities: Build strong trusted relationships with business leaders, manage complex priorities, and provide commercial and technical guidance to support delivery of the Aztec vision Work with the wider Technology team to create and provide insightful technology strategies and information backed up by meaningful analysis for our Products across our multiple jurisdictions Use solid tech knowledge and business insight to interpret data, draw conclusions, provide insights, and make proactive recommendations that deliver results, define improvements, and influence the leadership team Support the leadership team, their Products and Functions in the preparation of their technology strategy ensuring appropriate challenge in establishing stretch but achievable targets aligned to the five-year plan Work closely with the Office of the Chief Digital Officer to ensure demand and capacity needs are held and managed centrally to ensure effective coordination of technology teams Be a Technology representative on Product boards or committee meetings Support the leadership team in implementing action, articulate complex technology information in an easy-to-understand manner, without the use of complex Tech jargon Be able to speak to and present the technology landscape and vision to existing clients and prospects during sales processes Ensure appropriate, forward looking decision support is provided to stakeholders Stay informed of relevant industry and market intel for all products and jurisdictions to assess and report on current market trends and identifying opportunities that can be created Be proactive in identifying areas for improvement and driving forward change and efficiencies Develop and implement opportunities for operational efficiencies using analytical insight and work with the peers across the group on projects as required Change Management & Adoption: ability to focus on the human side of change by building and delivering effective strategies for the adoption of new technology across the group. Working with business units to leverage and make best use of existing capabilities where appropriate Management and mentoring of staff Skills, knowledge, expertise: The ideal candidate will have previous experience in a senior Tech, Change or Finance role, in a business partnering role for a medium to large, complex organisation, preferably an Asset Servicer/Fund Administrator or GP/Asset Manager Strong ability to manage multiple priorities across different business lines and in multiple regions Proven experience in understanding business requirements and considering and then recommending appropriate technology solutions working in consultation with architecture and apps teams Broad and deep knowledge of the technologies used to service Private Equity/Credit funds such as eFront Invest, Front Debt, Investran, Allvue/Black Mountain, and Sentry Proficiency in investor servicing and a thorough understanding of LP onboarding processes and tools such as Bite, Anduin, Data Exchange, Investment Café, and AtomInvest Experience automating Fund of Funds services with intelligent document processing technology such as Canoe, Alkymi and Accelex Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience by being inspirational, avoiding 'tech jargon' where appropriate and helping business stakeholders to understand proposed solutions and/or options Demonstrable ability to influence senior personnel within medium to large organisation and help non-finance and non tech savvy stakeholders understand their performance and consequent actions Ability to own and resolve problems dealing with escalations and client needs and communicating complex tech considerations in plain English Preferably although not essential hold relevant qualification ideally with experience in business partnering and delivering commercial value Exposure to financial services, in particular fund services and asset management business will be an added advantage Sound technical and reporting experience with the ability to develop positioning papers and consolidate information for Tech and Business leadership teams Computer literacy and advanced PowerPoint and Excel skills are essential Excellent interpersonal skills are required to develop close working relationships with colleagues, clients, and business contacts Uses active listening skills to communicate data (both written and verbal) in a clear, concise, and unambiguous manner. Adjusting styles for various audiences to articulate finance issues clearly Presents a professional image in words, tone, and style We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
My Client, a well-respected, independent and established firm of Chartered Financial planning professionals are looking to recruit a Paraplanner. My client has been trading for all most two decades, they are a regional firm currently covering London, East Anglia and the South East advising on a whole of market basis. All levels of experience will be considered, whether you are a partly qualified administrator with exposure to paraplanning duties such as report writing and research or a level four qualified career paraplanner with several years of experience to bring to the business. Core Duties You will write suitability reports for clients of the firm s IFAs. These reports are often of a technical nature. You will conduct whole of market research via FE Analytics, O&M Pension Profiler, Assureweb, Firm Due Diligence and current Systems You will be expected to competently use my clients CRM system to ensure clients records are kept accurately You will be expected to complete administrative duties as and when required e.g. application Forms, illustrations, covering letters and sign up packs etc. You will carry out file reviews You will carry out platform work wizards, setting clients up and arranging payments and switches where there are tax implications involved You will ensure clients are correctly invested every time. You will adhere to consumer duty principles and the delivery of correct client outcomes You will carry out client contact when required You will assist with IC project work You will carry out adhoc Project work when required BENEFITS Group DIS x 4 Exam Sponsorship (aim to pass 2 exams per year) Group income protection (After 2 years) Pensions scheme 5 & 5% 23 days holiday (max 30 days holidays with length of service) + between Christmas and New Year off (including Christmas Eve) this is to be taken from annual leave. WFH/hybrid working post probation dependent on experience and location
Dec 12, 2025
Full time
My Client, a well-respected, independent and established firm of Chartered Financial planning professionals are looking to recruit a Paraplanner. My client has been trading for all most two decades, they are a regional firm currently covering London, East Anglia and the South East advising on a whole of market basis. All levels of experience will be considered, whether you are a partly qualified administrator with exposure to paraplanning duties such as report writing and research or a level four qualified career paraplanner with several years of experience to bring to the business. Core Duties You will write suitability reports for clients of the firm s IFAs. These reports are often of a technical nature. You will conduct whole of market research via FE Analytics, O&M Pension Profiler, Assureweb, Firm Due Diligence and current Systems You will be expected to competently use my clients CRM system to ensure clients records are kept accurately You will be expected to complete administrative duties as and when required e.g. application Forms, illustrations, covering letters and sign up packs etc. You will carry out file reviews You will carry out platform work wizards, setting clients up and arranging payments and switches where there are tax implications involved You will ensure clients are correctly invested every time. You will adhere to consumer duty principles and the delivery of correct client outcomes You will carry out client contact when required You will assist with IC project work You will carry out adhoc Project work when required BENEFITS Group DIS x 4 Exam Sponsorship (aim to pass 2 exams per year) Group income protection (After 2 years) Pensions scheme 5 & 5% 23 days holiday (max 30 days holidays with length of service) + between Christmas and New Year off (including Christmas Eve) this is to be taken from annual leave. WFH/hybrid working post probation dependent on experience and location
My client is a boutique advice practice based in the East of Suffolk. My client is currently looking for an experienced Financial Planning administrator who is capable of hitting the ground running to help bolster their existing team of advice administration professionals, this is a new position to add some needed support resource to a busy and growing team. You will join my clients already experienced team of administrators, supporting the businesses team of four advisers in this position focused on administrative support. The Role: As a Lead Financial Planner Support, you will play a pivotal role in assisting my clients advisers with client servicing, administrative processes, and preparation of key documentation. This role offers the opportunity to build on your knowledge of financial services while supporting clients and advisers across a wide range of products and platforms. Key Responsibilities: Provide day-to-day administrative and client support to advisers Prepare client reports, valuations, and review packs Submit and track applications with providers, ensuring timely processing Maintain client records in line with FCA regulations and GDPR Liaise with clients, product providers, and colleagues to deliver an efficient service Assist with ensuring compliance and regulatory documentation is accurate and up to date Requirements: Previous experience in a financial services administration role Strong organisational and communication skills Experience of using Intelligent Office Good knowledge of Microsoft Office and typical IFA research systems A keen eye for detail and accuracy Willingness to work towards industry qualifications (CII desirable but not essential) What my client offers: Competitive salary and benefits package 25 days holiday plus bank holidays Pension scheme Professional development opportunities, with study support where relevant A supportive and friendly working environment A great office location, with free parking
Dec 12, 2025
Full time
My client is a boutique advice practice based in the East of Suffolk. My client is currently looking for an experienced Financial Planning administrator who is capable of hitting the ground running to help bolster their existing team of advice administration professionals, this is a new position to add some needed support resource to a busy and growing team. You will join my clients already experienced team of administrators, supporting the businesses team of four advisers in this position focused on administrative support. The Role: As a Lead Financial Planner Support, you will play a pivotal role in assisting my clients advisers with client servicing, administrative processes, and preparation of key documentation. This role offers the opportunity to build on your knowledge of financial services while supporting clients and advisers across a wide range of products and platforms. Key Responsibilities: Provide day-to-day administrative and client support to advisers Prepare client reports, valuations, and review packs Submit and track applications with providers, ensuring timely processing Maintain client records in line with FCA regulations and GDPR Liaise with clients, product providers, and colleagues to deliver an efficient service Assist with ensuring compliance and regulatory documentation is accurate and up to date Requirements: Previous experience in a financial services administration role Strong organisational and communication skills Experience of using Intelligent Office Good knowledge of Microsoft Office and typical IFA research systems A keen eye for detail and accuracy Willingness to work towards industry qualifications (CII desirable but not essential) What my client offers: Competitive salary and benefits package 25 days holiday plus bank holidays Pension scheme Professional development opportunities, with study support where relevant A supportive and friendly working environment A great office location, with free parking
Administrator Mon-Friday 8am-4pm About Our Client A small-sized company operating within the Energy industry, focusing on providing essential services and solutions. They are committed to delivering high-quality standards and supporting their team with a collaborative working environment. Job Description Provide administrative support to ensure efficient operation of the department. Manage and maintain records, documents, and databases accurately. Assist with technical troubleshooting and support queries. Coordinate communication between internal teams and external stakeholders. Prepare and distribute reports, presentations, and correspondence as required. Support the team with scheduling and organising meetings or events. Ensure compliance with company policies and procedures. Contribute to continuous improvement initiatives within the department. The Successful Applicant A successful Technical Support Administrator should have: Proficiency in Microsoft Office Suite and other relevant software tools. A strong understanding of administrative processes and technical troubleshooting. Attention to detail and excellent organisational skills. The ability to prioritise tasks effectively and meet deadlines. Strong verbal and written communication skills. A proactive approach to problem-solving and process improvement. Administration experience (2+ years) Maintenance planning Scheduling / Diary management What's on Offer A competitive salary ranging from £25,500 to £28,000 per annum. Monday to Friday working schedule for a balanced work-life routine. Permanent position offering job stability. A supportive and collaborative work environment. If you are an organised and technically skilled individual, this Technical Support Administrator role could be the perfect fit for you. Apply now to join a small-sized company in the Energy & Natural Resources industry
Dec 12, 2025
Full time
Administrator Mon-Friday 8am-4pm About Our Client A small-sized company operating within the Energy industry, focusing on providing essential services and solutions. They are committed to delivering high-quality standards and supporting their team with a collaborative working environment. Job Description Provide administrative support to ensure efficient operation of the department. Manage and maintain records, documents, and databases accurately. Assist with technical troubleshooting and support queries. Coordinate communication between internal teams and external stakeholders. Prepare and distribute reports, presentations, and correspondence as required. Support the team with scheduling and organising meetings or events. Ensure compliance with company policies and procedures. Contribute to continuous improvement initiatives within the department. The Successful Applicant A successful Technical Support Administrator should have: Proficiency in Microsoft Office Suite and other relevant software tools. A strong understanding of administrative processes and technical troubleshooting. Attention to detail and excellent organisational skills. The ability to prioritise tasks effectively and meet deadlines. Strong verbal and written communication skills. A proactive approach to problem-solving and process improvement. Administration experience (2+ years) Maintenance planning Scheduling / Diary management What's on Offer A competitive salary ranging from £25,500 to £28,000 per annum. Monday to Friday working schedule for a balanced work-life routine. Permanent position offering job stability. A supportive and collaborative work environment. If you are an organised and technically skilled individual, this Technical Support Administrator role could be the perfect fit for you. Apply now to join a small-sized company in the Energy & Natural Resources industry
Client Delivery Lead (Financial Services Administrator) Hybrid working -Home+ Belfastoffice We are Succession Wealth, from "start-up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately and within specified timelines. To be successful in the role you will need At least a year's experience in a fast paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us Acompetitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465 towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digitial GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Our Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Dec 12, 2025
Full time
Client Delivery Lead (Financial Services Administrator) Hybrid working -Home+ Belfastoffice We are Succession Wealth, from "start-up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately and within specified timelines. To be successful in the role you will need At least a year's experience in a fast paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us Acompetitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465 towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digitial GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Our Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Ellison Institute of Technology
Oxford, Oxfordshire
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Dec 12, 2025
Full time
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
