Business Support Assistant

Job Title: Business Support Assistant

Reporting To: Business Administrator

Duration: Permanent Full Time

Location: Stonebridge Park (Zone 3 Bakerloo line)

Salary: £30,000.00 per annum

Exciting opportunity to join a fantastic organisation working in the capacity of Business Support Assistant.

In return we offer the below benefits:

A competitive wage

Retail deals and discounts

24/7 GP telephone consultation

Pension scheme

Excellent benefits which include Life assurance equivalent 1 x annual salary, Personal Accident Cover

Length of service awards

Employee Recognition Awards

Tech scheme and Cycle to work scheme

Company Sick Pay

Company advances and loans

Career progression: training and development opportunities

Diverse and inclusive working environment

OBJECTIVE:

Contribute as a valued member of the team by providing essential administrative support.

DUTIES:

• Provide administrative support to the Compliance Department and Operations Team.
• Update and audit the Employee Portal.
• Support the IT Help Desk and liaise with the external IT supplier.
• Communicate with suppliers and contractors to ensure smooth operations and compliance.
• Support various project initiatives as needed.
• Maintain and update the Asset Register.
• Help organise staff social events and company functions.
• Create requisitions and raise purchase orders (POs) as required.
• Manage equipment orders for all sites.
• Prepare welcome boxes for new contracts.
• Assist in the production of site-based documentation.
• Oversee the entire uniform processing workflow, including orders and returns.
• Contribute to the production of internal and client newsletters.
• Barclaycard reconciliation.
• Support site-based Environmental, Social, and Governance (ESG) initiatives.

Post holder must be able to demonstrate:

• Strong literacy skills with excellent verbal and written communication abilities.
• Strong attention to detail and a genuine commitment to providing quality support.
• Proficient in numeracy and data handling.
• Professional and friendly telephone manner with a positive attitude.
• Advanced proficiency in Office 365 (Word, Excel, PowerPoint).
• Exceptional interpersonal skills, with the tact and diplomacy to engage effectively with people at all levels and in various situations.

Personal attributes:

Maintain a consistently professional appearance, adhering to the agreed dress code.

Demonstrate reliability, self-motivation, and the ability to take initiative, working efficiently without supervision.

Exhibit self-confidence with a proactive interest in personal and professional development.

Strong attention to detail, ensuring accuracy in all tasks.

Employ a methodical approach to work, meeting deadlines consistently.

Perform all administrative duties diligently and with professionalism.

Other:

Given the nature of the role, it is essential that the post holder thrives in a fast-paced work environment, managing a demanding workload and consistently meeting tight deadlines with ease and efficiency.

Previous experience with Monday/com would be beneficial, but is not essential.

Other:

Given the nature of the role, it is essential that the post holder thrives in a fast-paced work environment, managing a demanding workload and consistently meeting tight deadlines with ease and efficiency.