Highly competitive salary of over 29k per annum Favourable day shifts (Apply online only) Monday to Friday) Warm, supportive team environment Our client, a leading organisation in logistics and customer solutions, is seeking a proactive and detail-oriented Service Delivery Coordinator to join their dynamic operations team. Easily accessible from the areas of Sutton Coldfield, Kingbsury and Tamworth. This role is crucial in ensuring excellent customer experience, timely delivery of orders, and smooth collaboration across internal departments and third-party logistics providers. Purpose of the Role: The Service Delivery Coordinator plays a key role in maintaining high service levels by managing order fulfilment processes, coordinating logistics, and supporting both internal teams and external clients. You will drive efficiencies, resolve delivery issues, and uphold operational excellence to ensure customers receive orders on time and in full. Key Responsibilities: Customer & Service Coordination Ensure exceptional customer service standards are maintained throughout the order lifecycle. Provide timely and accurate updates to customers regarding order and delivery status. Proactively build and maintain strong customer relationships, understanding client needs and pain points. Respond efficiently to queries from both customers and internal teams, both via email and telephone Team Support & Collaboration Work closely with other coordinators and administrators to meet shared service goals. Support training and development of junior team members. Motivate the team and contribute to a positive, collaborative work environment. Order Management & Logistics Send and manage pick notes to the warehouse; track transit times to ensure prompt deliveries. Coordinate with warehouse and logistics teams to resolve issues quickly and maintain smooth workflows. Oversee the preparation and routing of order details to logistics providers. Monitor and track orders to ensure compliance with delivery commitments. Operations & Administration Support key account management through quotation processing, order tracking, and documentation (e.g. pick notes, delivery trackers). Maintain internal systems by inputting PO data and assisting with invoicing queries. Prepare regular reports and performance updates for senior management. Logistics & Third-Party Management Monitor and evaluate logistics partner performance, ensuring high service standards and compliance with health, safety, and commercial requirements. Participate in the selection of logistics partners and monitor transport costs. Identify opportunities to reduce carriage costs and carbon footprint. Compliance & Quality Ensure full compliance with health and safety, quality, and environmental regulations. Conduct internal audits and support continuous improvement initiatives. Log incidents and follow up on actions using internal systems (e.g. SHEQ, iAuditor). Project & Process Improvement Support the planning and delivery of projects, ensuring KPIs for cost and efficiency are met. Work with cross-functional teams to review and enhance departmental procedures. Proactively suggest and implement process improvements across the business. Attend customer meetings to strengthen relationships and better understand service expectations. Skills & Experience Required: Proven experience in service delivery, logistics coordination, or order fulfilment. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritise under pressure. High attention to detail and a proactive, solution-focused approach. Competent in Microsoft Office and order management systems. Background in as an Account Manager / able to demonstrate experience in high-level customer solutions Previous experience managing third-party logistics partners is an advantage. Why Apply? Be part of a forward-thinking, customer-driven team. Seize an opportunity to work in a dynamic and growing sector- you'll never be bored! Collaborate across departments and play a central role in delivering exceptional service. Develop your logistics and operations expertise in a fast-paced environment. Make a tangible impact on process improvement and customer satisfaction. If you are interested, please click to apply today.
Dec 12, 2025
Full time
Highly competitive salary of over 29k per annum Favourable day shifts (Apply online only) Monday to Friday) Warm, supportive team environment Our client, a leading organisation in logistics and customer solutions, is seeking a proactive and detail-oriented Service Delivery Coordinator to join their dynamic operations team. Easily accessible from the areas of Sutton Coldfield, Kingbsury and Tamworth. This role is crucial in ensuring excellent customer experience, timely delivery of orders, and smooth collaboration across internal departments and third-party logistics providers. Purpose of the Role: The Service Delivery Coordinator plays a key role in maintaining high service levels by managing order fulfilment processes, coordinating logistics, and supporting both internal teams and external clients. You will drive efficiencies, resolve delivery issues, and uphold operational excellence to ensure customers receive orders on time and in full. Key Responsibilities: Customer & Service Coordination Ensure exceptional customer service standards are maintained throughout the order lifecycle. Provide timely and accurate updates to customers regarding order and delivery status. Proactively build and maintain strong customer relationships, understanding client needs and pain points. Respond efficiently to queries from both customers and internal teams, both via email and telephone Team Support & Collaboration Work closely with other coordinators and administrators to meet shared service goals. Support training and development of junior team members. Motivate the team and contribute to a positive, collaborative work environment. Order Management & Logistics Send and manage pick notes to the warehouse; track transit times to ensure prompt deliveries. Coordinate with warehouse and logistics teams to resolve issues quickly and maintain smooth workflows. Oversee the preparation and routing of order details to logistics providers. Monitor and track orders to ensure compliance with delivery commitments. Operations & Administration Support key account management through quotation processing, order tracking, and documentation (e.g. pick notes, delivery trackers). Maintain internal systems by inputting PO data and assisting with invoicing queries. Prepare regular reports and performance updates for senior management. Logistics & Third-Party Management Monitor and evaluate logistics partner performance, ensuring high service standards and compliance with health, safety, and commercial requirements. Participate in the selection of logistics partners and monitor transport costs. Identify opportunities to reduce carriage costs and carbon footprint. Compliance & Quality Ensure full compliance with health and safety, quality, and environmental regulations. Conduct internal audits and support continuous improvement initiatives. Log incidents and follow up on actions using internal systems (e.g. SHEQ, iAuditor). Project & Process Improvement Support the planning and delivery of projects, ensuring KPIs for cost and efficiency are met. Work with cross-functional teams to review and enhance departmental procedures. Proactively suggest and implement process improvements across the business. Attend customer meetings to strengthen relationships and better understand service expectations. Skills & Experience Required: Proven experience in service delivery, logistics coordination, or order fulfilment. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritise under pressure. High attention to detail and a proactive, solution-focused approach. Competent in Microsoft Office and order management systems. Background in as an Account Manager / able to demonstrate experience in high-level customer solutions Previous experience managing third-party logistics partners is an advantage. Why Apply? Be part of a forward-thinking, customer-driven team. Seize an opportunity to work in a dynamic and growing sector- you'll never be bored! Collaborate across departments and play a central role in delivering exceptional service. Develop your logistics and operations expertise in a fast-paced environment. Make a tangible impact on process improvement and customer satisfaction. If you are interested, please click to apply today.
Ellison Institute of Technology
Oxford, Oxfordshire
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Dec 12, 2025
Full time
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Dec 12, 2025
Full time
Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics. Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration. The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting edge facilities and sustained funding to address global challenges and advance biology engineering. We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self starting attitude. Key Responsibilities Scheduling team meetings, coordinating agendas and when required communicating decisions and actions. Collate information and prepare meeting packs and associated information ahead of key meetings. Support travel arrangements for the full GBI team as required. Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings. Provide inbox management support, ensuring things stay organised and drafting responses as appropriate. Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience. Manage confidential information with the utmost discretion and integrity. Build and maintain effective relationships with internal and external stakeholders. Organise and maintain physical and electronic files, ensuring easy retrieval of information. Qualifications Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership. Experience in calendar and diary management. Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal communication skills. Excellent written English with attention to detail, grammar, and formatting of all correspondence types. Excellent organisational and multitasking skills. Able to work with and influence external stakeholders and third parties to deliver the required results and solutions. Self starter and focused. Discretion and confidentiality are paramount. Experience working in a start up environment with adaptable skills to accommodate a range of duties. Salary and Benefits Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Job Title: Sales Administrator Location: Farnworth (office based) Job Type: Full-Time, Permanent Salary: 28,000- 30,000 + annual bonus Working Hours: Monday to Thursday: 08:30-17:00 Friday: 08:30-16:00 About the Company Our client is a well-established, family-run, industry leader within the interiors sector. With decades of experience and a reputation for excellence, they pride themselves on delivering outstanding customer service and innovative solutions. Based in Farnworth, they are now seeking a detail-oriented Sales Administrator to join their dynamic team and play a pivotal role in the company's continued growth and success. The Role As a Sales Administrator , you will be at the heart of business operations, ensuring seamless day-to-day service delivery to B2B clients. This is a fantastic opportunity for someone who thrives in a fast-paced environment and is looking to grow their career within a supportive, forward-thinking business. Key Responsibilities Manage inbound customer queries via phone, email, and web. Process sales orders using SAP Deliver excellent B2B customer service both remotely and in person. Provide detailed and accurate product and service information. Identify opportunities for up-selling and cross-selling. Support sales and marketing initiatives. Perform administrative duties including data cleansing and reporting. Occasionally engage with customers in the showroom to promote the brand and enhance product knowledge. Collaborate with the Customer Service Manager and senior leadership to support wider business needs. Essential Skills & Experience: Proven experience in a sales administration, customer service administration, or office based customer service role. CRM experience. Proficiency in Microsoft Office Strong verbal and written communication skills. High attention to detail and excellent organisational abilities. Key Attributes: Clear, confident communicator. Highly proactive and adaptable. Strong sense of accountability and integrity. Calm under pressure and capable of multitasking. Collaborative team player with a customer-centric mindset. Benefits Company pension scheme Annual bonus Free on-site parking Christmas closure period Company social events Childcare vouchers. Ongoing professional development & clear career progression Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Dec 12, 2025
Full time
Job Title: Sales Administrator Location: Farnworth (office based) Job Type: Full-Time, Permanent Salary: 28,000- 30,000 + annual bonus Working Hours: Monday to Thursday: 08:30-17:00 Friday: 08:30-16:00 About the Company Our client is a well-established, family-run, industry leader within the interiors sector. With decades of experience and a reputation for excellence, they pride themselves on delivering outstanding customer service and innovative solutions. Based in Farnworth, they are now seeking a detail-oriented Sales Administrator to join their dynamic team and play a pivotal role in the company's continued growth and success. The Role As a Sales Administrator , you will be at the heart of business operations, ensuring seamless day-to-day service delivery to B2B clients. This is a fantastic opportunity for someone who thrives in a fast-paced environment and is looking to grow their career within a supportive, forward-thinking business. Key Responsibilities Manage inbound customer queries via phone, email, and web. Process sales orders using SAP Deliver excellent B2B customer service both remotely and in person. Provide detailed and accurate product and service information. Identify opportunities for up-selling and cross-selling. Support sales and marketing initiatives. Perform administrative duties including data cleansing and reporting. Occasionally engage with customers in the showroom to promote the brand and enhance product knowledge. Collaborate with the Customer Service Manager and senior leadership to support wider business needs. Essential Skills & Experience: Proven experience in a sales administration, customer service administration, or office based customer service role. CRM experience. Proficiency in Microsoft Office Strong verbal and written communication skills. High attention to detail and excellent organisational abilities. Key Attributes: Clear, confident communicator. Highly proactive and adaptable. Strong sense of accountability and integrity. Calm under pressure and capable of multitasking. Collaborative team player with a customer-centric mindset. Benefits Company pension scheme Annual bonus Free on-site parking Christmas closure period Company social events Childcare vouchers. Ongoing professional development & clear career progression Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Northgate Vehicle Hire Limited
Southampton, Hampshire
A leading vehicle rental company is seeking a Workshop Administrator in Southampton to ensure smooth operations in a fast-paced workshop environment. You will be the crucial link between customers and the workshop, responsible for vehicle bookings, scheduling work, and providing excellent customer service. Essential skills include planning, administration, and a customer-centric approach. Join a company committed to your career growth and a diverse, inclusive workplace with numerous benefits.
Dec 12, 2025
Full time
A leading vehicle rental company is seeking a Workshop Administrator in Southampton to ensure smooth operations in a fast-paced workshop environment. You will be the crucial link between customers and the workshop, responsible for vehicle bookings, scheduling work, and providing excellent customer service. Essential skills include planning, administration, and a customer-centric approach. Join a company committed to your career growth and a diverse, inclusive workplace with numerous benefits.
Apply now Job no: 562443 Work type: Full time Site: Redditch Categories: HR/People Location: Worcestershire Salary: Up to £27,500 Business Area: Halfords Support Centre About us Halfords is the UK's leading retailer and service provider for motoring and cycling, operating garages, retail stores, mobile services, commercial fleet operations, and a Support Centre supporting our corporate, head office functions. As part of an ambitious growth and transformation agenda, we are evolving our Talent Acquisition function to be a proactive and strategic partner across the business. Our Talent Acquisition team is at the heart of this transformation, working to build strong talent pipelines, improve the candidate experience, and support recruitment across corporate, retail, mobile, and fleet operations. It's an exciting time to be part of a fast-moving, transformational environment, helping Halfords attract, retain, and develop talent that drives the business forward. About the role Join our team as a Talent Acquisition Coordinator and play a key role in delivering a seamless recruitment experience for both candidates and hiring managers. You'll manage critical processes across the end-to-end hiring journey, including system administration and recruitment process and onboarding coordination. By partnering closely with Talent Acquisition Partners, Hiring Managers, and HR colleagues, you'll ensure every candidate and internal mover experiences a smooth, professional, and engaging process. In addition, you'll drive process improvement and reporting initiatives, identifying opportunities to streamline workflows, enhance systems, and maintain compliance and consistency. Your work will provide valuable insights through recruitment metrics and support continuous improvement, ensuring both operational excellence and a positive experience for all candidates and stakeholders. Key responsibilities Support Talent Acquisition Partners and Talent Acquisition Manager with end-to-end recruitment, including interview coordination, candidate communication, and recruitment administration. Ensure a smooth onboarding experience by coordinating activities with HR and Hiring Managers, giving new employees a professional and engaging start. Manage requisitions and systems administration in the ATS, including opening, updating, and closing requisitions, maintaining data accuracy, and keeping sponsored jobs updated on LinkedIn and other platforms. Maintain accurate candidate and central records to support reporting, compliance, and audit trails. Coordinate employer branding and social media initiatives, working with internal communications partners to promote career opportunities and share employee stories. Track and report on recruitment activity and projects, providing insights to support data-driven decisions and continuous improvement. Contribute to process and system enhancements, collaborating with system administrators and the TA team to improve efficiency and user experience. About you Previous experience in an administrative or coordination role within recruitment, HR, or shared services. Passionate about delivering an outstanding experience for both candidates and hiring managers, ensuring every interaction throughout the recruitment and onboarding process is smooth, professional, and engaging. Strong experience using an Applicant Tracking System (ATS) or HRIS; familiarity with system configuration or back-end functionality is a plus. Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook. Demonstrated ability to manage high volumes of administrative tasks with accuracy and attention to detail. Experience supporting onboarding, employee lifecycle administration, or reporting/data tracking within a recruitment or HR context. Ability to identify and implement process improvements to streamline recruitment and onboarding for efficient delivery. A fair and competitive salary evaluated against market data, annual discretionary bonus scheme, pension, life assurance, 25 days annual leave plus bank holidays and enhanced family leave. Commitment and dedication to your ongoing personal and professional development. We help you to own and grow your potential so you can be at your best in your current role and to support your future career aspirations. We offer hybrid working in our Support Centre, you will be based at our Support Centre 3 days a week with an optional 2 days working from home. You will have access to a wealth of employee discounts across the Halfords suite of products and services. Wellbeing and inclusion are at the heart of our colleague experience. We offer resources and ongoing support to enhance your wellbeing at work and active Colleague Networks supporting inclusion initiatives across Halfords. Not sure you meet all the criteria? We'd encourage you to take the wheel and apply anyway! At Halfords we are committed to creating an inclusive workplace for our colleagues. We're an equal opportunities employer and proud to welcome applications from all backgrounds and embrace diversity within our one Halfords Family. At Halfords, we operate a hybrid working policy with 3 days on site at our Support Centre in Redditch, Worcestershire. Update your details, view your application and progress.
Dec 12, 2025
Full time
Apply now Job no: 562443 Work type: Full time Site: Redditch Categories: HR/People Location: Worcestershire Salary: Up to £27,500 Business Area: Halfords Support Centre About us Halfords is the UK's leading retailer and service provider for motoring and cycling, operating garages, retail stores, mobile services, commercial fleet operations, and a Support Centre supporting our corporate, head office functions. As part of an ambitious growth and transformation agenda, we are evolving our Talent Acquisition function to be a proactive and strategic partner across the business. Our Talent Acquisition team is at the heart of this transformation, working to build strong talent pipelines, improve the candidate experience, and support recruitment across corporate, retail, mobile, and fleet operations. It's an exciting time to be part of a fast-moving, transformational environment, helping Halfords attract, retain, and develop talent that drives the business forward. About the role Join our team as a Talent Acquisition Coordinator and play a key role in delivering a seamless recruitment experience for both candidates and hiring managers. You'll manage critical processes across the end-to-end hiring journey, including system administration and recruitment process and onboarding coordination. By partnering closely with Talent Acquisition Partners, Hiring Managers, and HR colleagues, you'll ensure every candidate and internal mover experiences a smooth, professional, and engaging process. In addition, you'll drive process improvement and reporting initiatives, identifying opportunities to streamline workflows, enhance systems, and maintain compliance and consistency. Your work will provide valuable insights through recruitment metrics and support continuous improvement, ensuring both operational excellence and a positive experience for all candidates and stakeholders. Key responsibilities Support Talent Acquisition Partners and Talent Acquisition Manager with end-to-end recruitment, including interview coordination, candidate communication, and recruitment administration. Ensure a smooth onboarding experience by coordinating activities with HR and Hiring Managers, giving new employees a professional and engaging start. Manage requisitions and systems administration in the ATS, including opening, updating, and closing requisitions, maintaining data accuracy, and keeping sponsored jobs updated on LinkedIn and other platforms. Maintain accurate candidate and central records to support reporting, compliance, and audit trails. Coordinate employer branding and social media initiatives, working with internal communications partners to promote career opportunities and share employee stories. Track and report on recruitment activity and projects, providing insights to support data-driven decisions and continuous improvement. Contribute to process and system enhancements, collaborating with system administrators and the TA team to improve efficiency and user experience. About you Previous experience in an administrative or coordination role within recruitment, HR, or shared services. Passionate about delivering an outstanding experience for both candidates and hiring managers, ensuring every interaction throughout the recruitment and onboarding process is smooth, professional, and engaging. Strong experience using an Applicant Tracking System (ATS) or HRIS; familiarity with system configuration or back-end functionality is a plus. Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook. Demonstrated ability to manage high volumes of administrative tasks with accuracy and attention to detail. Experience supporting onboarding, employee lifecycle administration, or reporting/data tracking within a recruitment or HR context. Ability to identify and implement process improvements to streamline recruitment and onboarding for efficient delivery. A fair and competitive salary evaluated against market data, annual discretionary bonus scheme, pension, life assurance, 25 days annual leave plus bank holidays and enhanced family leave. Commitment and dedication to your ongoing personal and professional development. We help you to own and grow your potential so you can be at your best in your current role and to support your future career aspirations. We offer hybrid working in our Support Centre, you will be based at our Support Centre 3 days a week with an optional 2 days working from home. You will have access to a wealth of employee discounts across the Halfords suite of products and services. Wellbeing and inclusion are at the heart of our colleague experience. We offer resources and ongoing support to enhance your wellbeing at work and active Colleague Networks supporting inclusion initiatives across Halfords. Not sure you meet all the criteria? We'd encourage you to take the wheel and apply anyway! At Halfords we are committed to creating an inclusive workplace for our colleagues. We're an equal opportunities employer and proud to welcome applications from all backgrounds and embrace diversity within our one Halfords Family. At Halfords, we operate a hybrid working policy with 3 days on site at our Support Centre in Redditch, Worcestershire. Update your details, view your application and progress.
Administrator / Office Coordinator Spider is advertising on behalf of a well-established charity seeking a full-time, permanent Administrator / Office Coordinator to join their team in Bury St Edmunds, Suffolk. Why them: They are a friendly, mission-driven charity, dedicated to supporting individuals through the companionship of animals. The organisation values its people, encourages a collaborative culture, and provides a supportive working environment. Fantastic company benefits include: Competitive Salary: £23,800 £27,000 per annum, depending on experience Holiday: 25 days plus Bank Holiday 3% pension employer contribution Additional: Dog-friendly office, relaxed dress code, free on-site parking, employee assistance programme About the role: As an Administrator / Office Coordinator, you will act as the first point of contact for enquiries, support the day-to-day running of the office, and provide essential administrative and operational support to the CEO and wider team. You will help maintain databases, records, and office systems, assist with recruitment and volunteer coordination, organise training, and support projects and compliance activities. You will also help produce reports, service documentation, and promotional materials, ensuring smooth and efficient office operations. Working hours for this office-based role will be 37.5 hours, Monday to Friday 8:30am 4:30pm. Main Duties and Responsibilities: Act as the first point of contact for enquiries via phone, email, or in-person visits Provide administrative and operational support to the CEO and office team Maintain accurate records, databases, and office systems Manage stock levels throughout the office Support recruitment, induction, and coordination of staff and volunteers Organise meetings, manage diaries, and prepare minutes and reports Help maintain policies, documentation, and compliance with relevant legislation Assist with project support, service documentation, and promotional material Contribute to continuous improvement of office processes and systems About you: As an Administrator / Office Coordinator, you will be an organised, proactive, and professional individual with a minimum of 3-5 years experience in administrative or office support roles. You should be confident managing multiple priorities, able to work independently and as part of a team and have excellent communication and interpersonal skills. Proficiency in Microsoft Office 365, attention to detail, and experience with financial administration or CRM systems is essential. A logical, flexible, and solution-focused approach, alongside a passion for charitable work and supporting the mission of the organisation, is highly valued. If you have the relevant skills and experience for this Administrator / Office Coordinator position and would like to be considered, please apply by forwarding an up-to-date CV and covering letter as soon as possible. Please check your email inbox and spam/junk folder for any correspondence for this role. If you require any reasonable adjustments or information in an alternative format, please let us know as soon as possible. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser. We take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Dec 12, 2025
Full time
Administrator / Office Coordinator Spider is advertising on behalf of a well-established charity seeking a full-time, permanent Administrator / Office Coordinator to join their team in Bury St Edmunds, Suffolk. Why them: They are a friendly, mission-driven charity, dedicated to supporting individuals through the companionship of animals. The organisation values its people, encourages a collaborative culture, and provides a supportive working environment. Fantastic company benefits include: Competitive Salary: £23,800 £27,000 per annum, depending on experience Holiday: 25 days plus Bank Holiday 3% pension employer contribution Additional: Dog-friendly office, relaxed dress code, free on-site parking, employee assistance programme About the role: As an Administrator / Office Coordinator, you will act as the first point of contact for enquiries, support the day-to-day running of the office, and provide essential administrative and operational support to the CEO and wider team. You will help maintain databases, records, and office systems, assist with recruitment and volunteer coordination, organise training, and support projects and compliance activities. You will also help produce reports, service documentation, and promotional materials, ensuring smooth and efficient office operations. Working hours for this office-based role will be 37.5 hours, Monday to Friday 8:30am 4:30pm. Main Duties and Responsibilities: Act as the first point of contact for enquiries via phone, email, or in-person visits Provide administrative and operational support to the CEO and office team Maintain accurate records, databases, and office systems Manage stock levels throughout the office Support recruitment, induction, and coordination of staff and volunteers Organise meetings, manage diaries, and prepare minutes and reports Help maintain policies, documentation, and compliance with relevant legislation Assist with project support, service documentation, and promotional material Contribute to continuous improvement of office processes and systems About you: As an Administrator / Office Coordinator, you will be an organised, proactive, and professional individual with a minimum of 3-5 years experience in administrative or office support roles. You should be confident managing multiple priorities, able to work independently and as part of a team and have excellent communication and interpersonal skills. Proficiency in Microsoft Office 365, attention to detail, and experience with financial administration or CRM systems is essential. A logical, flexible, and solution-focused approach, alongside a passion for charitable work and supporting the mission of the organisation, is highly valued. If you have the relevant skills and experience for this Administrator / Office Coordinator position and would like to be considered, please apply by forwarding an up-to-date CV and covering letter as soon as possible. Please check your email inbox and spam/junk folder for any correspondence for this role. If you require any reasonable adjustments or information in an alternative format, please let us know as soon as possible. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser. We take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Compliance Coordinator Up to £30k Doncaster DN5 If you are a proactive and organised administrator who has enjoyed working within compliance, quality or in a highly regulated environment, Compliance Coordinator may be the job for you. Based in Doncaster and part of a close-knit team, who call this position Compliance Coordinator / Administrator, you will play a key role with duties including: Coordinating customers legal documentation and ensuring all incoming product is correctly logged and traceable. Communicating with customers to gather essential documentation for compliance. Learning what is required by the ISCC Requirements (ISCC - International Sustainability and Carbon Certification), training will be provided. Keeping accurate and up-to-date records in line with the ISCC requirements. Supporting internal teams (supply chain, operations, compliance) with data and reporting. Assisting with audit preparation and ensuring that all evidence is ready and compliant. Helping drive continuous improvement in our sustainability and traceability processes. To apply for the compliance coordinator / administrator position, you will need: Must have experience from within compliance, quality or regulations. Good IT skills, including proficiency in Microsoft Office and Excel. Energy, precision, and a commitment to excellence Great organisational skills and attention to detail. Confident communicator; able to follow up with customers clearly and professionally. Enthusiastic about sustainability, circular economy or environmental impact. Compliance coordinator / administrator benefits inc a salary of up to £30k p/a as well as: Hours: 40 hrs per week 8.30am-5pm Mon Fri Holidays: 25 days plus bank holidays Pension: The Company will make contributions of 7% of earnings into the scheme. In addition, for every 1% the employee contributes the Company will contribute a further 0.5% up to a maximum Company contribution of 10% Extras: Employee assistance program, free parking, good access via bus and train Environment: Very busy manufacturing / processing Future: Expanding business, excellent opportunities Travail Employment Group is acting as an Employment Agency in this instance.
Dec 11, 2025
Full time
Compliance Coordinator Up to £30k Doncaster DN5 If you are a proactive and organised administrator who has enjoyed working within compliance, quality or in a highly regulated environment, Compliance Coordinator may be the job for you. Based in Doncaster and part of a close-knit team, who call this position Compliance Coordinator / Administrator, you will play a key role with duties including: Coordinating customers legal documentation and ensuring all incoming product is correctly logged and traceable. Communicating with customers to gather essential documentation for compliance. Learning what is required by the ISCC Requirements (ISCC - International Sustainability and Carbon Certification), training will be provided. Keeping accurate and up-to-date records in line with the ISCC requirements. Supporting internal teams (supply chain, operations, compliance) with data and reporting. Assisting with audit preparation and ensuring that all evidence is ready and compliant. Helping drive continuous improvement in our sustainability and traceability processes. To apply for the compliance coordinator / administrator position, you will need: Must have experience from within compliance, quality or regulations. Good IT skills, including proficiency in Microsoft Office and Excel. Energy, precision, and a commitment to excellence Great organisational skills and attention to detail. Confident communicator; able to follow up with customers clearly and professionally. Enthusiastic about sustainability, circular economy or environmental impact. Compliance coordinator / administrator benefits inc a salary of up to £30k p/a as well as: Hours: 40 hrs per week 8.30am-5pm Mon Fri Holidays: 25 days plus bank holidays Pension: The Company will make contributions of 7% of earnings into the scheme. In addition, for every 1% the employee contributes the Company will contribute a further 0.5% up to a maximum Company contribution of 10% Extras: Employee assistance program, free parking, good access via bus and train Environment: Very busy manufacturing / processing Future: Expanding business, excellent opportunities Travail Employment Group is acting as an Employment Agency in this instance.
A domestic construction company is seeking a proactive Administrator to support daily operations. This role involves managing invoicing, ordering materials, and providing exceptional customer service. The ideal candidate will have a background in administration, particularly in construction, and possess strong organizational and communication skills. This position offers a salary of £30,000 per year, working Monday to Friday from 8:00am to 4:00pm.
Dec 11, 2025
Full time
A domestic construction company is seeking a proactive Administrator to support daily operations. This role involves managing invoicing, ordering materials, and providing exceptional customer service. The ideal candidate will have a background in administration, particularly in construction, and possess strong organizational and communication skills. This position offers a salary of £30,000 per year, working Monday to Friday from 8:00am to 4:00pm.
Are you an experienced admin / coordinator with a head for numbers and a love of getting things right first time? Were recruiting for a Commercial Operations Coordinator on behalf of a long-established manufacturing business based near Malton, who are recognised globally for their specialist products. This is a varied and busy role where youll support the smooth running of the purchasing, finance, stock control and commercial operations functions, making sure everything from supplier invoices and stock levels, through to import documentation and sales ledger activity, is accurate and up to date. Youll be part of a small, friendly team where your attention to detail and organisational skills will really make a difference. If you enjoy working with systems and numbers, like to understand how things fit together across the supply chain, and want a role that genuinely sits at the heart of the business, this could be a great next step. What the Commercial Operations Coordinator job involves Raise purchase orders, obtain and update pricing information, and place departmental orders using existing and new suppliers where appropriate. Process purchase ledger invoices and monthly company credit card expenses, checking invoices prior to payment and setting up new supplier accounts. Support stock control by assisting with monthly stock reconciliations, reviewing re-order levels and stock turns, setting up new purchased parts in the system, updating cost prices and assisting with stocktake activities. Provide sales ledger support, including debtor control, chasing overdue payments, issuing reminder letters and setting up new customer accounts where required. Offer day-to-day support to the Export Sales Administrators and Shipping Coordinators, helping with sales order processing. Manage and maintain import documentation systems and FileStar, and assist with maintaining the Visual Price Book and updating selling prices. Skills and experience required Previous experience in a busy office based coordination role with exposure to a number of different tasks within admin / finance / purchasing etc from within a small to medium sized business across manufacturing / engineering / distribution etc. Confidence working with numbers, ledgers and computerised systems (experience with an ERP system would be an advantage). Strong accuracy and attention to detail, with the ability to spot discrepancies and follow issues through to resolution. Good communication skills and the ability to build effective working relationships with suppliers, colleagues and other departments. Strong organisational skills, able to juggle multiple tasks and meet deadlines in a busy environment. A proactive, flexible approach, willing to support colleagues and step in to cover key tasks when required. Other Information This is a full time position working Monday to Friday 8.30am 5.00pm You will start on 22 days holiday plus bank holidays, plus additional discretionary days give at Christmas. Enhanced pension contributions that are matched. The opportunity to join a stable, well-established manufacturing business with a strong reputation in its sector. This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency. Due to the volume of applications we receive, if you have not heard from us within 2 weeks, please assume you have not been shortlisted for this particular role. KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website where you will find all the information you need to know about how we will use and process your personal data. You can also follow us on Facebook, Instagram, X (Twitter), and LinkedIn for up-to-date jobs and other helpful information JBRP1_UKTJ
Dec 10, 2025
Full time
Are you an experienced admin / coordinator with a head for numbers and a love of getting things right first time? Were recruiting for a Commercial Operations Coordinator on behalf of a long-established manufacturing business based near Malton, who are recognised globally for their specialist products. This is a varied and busy role where youll support the smooth running of the purchasing, finance, stock control and commercial operations functions, making sure everything from supplier invoices and stock levels, through to import documentation and sales ledger activity, is accurate and up to date. Youll be part of a small, friendly team where your attention to detail and organisational skills will really make a difference. If you enjoy working with systems and numbers, like to understand how things fit together across the supply chain, and want a role that genuinely sits at the heart of the business, this could be a great next step. What the Commercial Operations Coordinator job involves Raise purchase orders, obtain and update pricing information, and place departmental orders using existing and new suppliers where appropriate. Process purchase ledger invoices and monthly company credit card expenses, checking invoices prior to payment and setting up new supplier accounts. Support stock control by assisting with monthly stock reconciliations, reviewing re-order levels and stock turns, setting up new purchased parts in the system, updating cost prices and assisting with stocktake activities. Provide sales ledger support, including debtor control, chasing overdue payments, issuing reminder letters and setting up new customer accounts where required. Offer day-to-day support to the Export Sales Administrators and Shipping Coordinators, helping with sales order processing. Manage and maintain import documentation systems and FileStar, and assist with maintaining the Visual Price Book and updating selling prices. Skills and experience required Previous experience in a busy office based coordination role with exposure to a number of different tasks within admin / finance / purchasing etc from within a small to medium sized business across manufacturing / engineering / distribution etc. Confidence working with numbers, ledgers and computerised systems (experience with an ERP system would be an advantage). Strong accuracy and attention to detail, with the ability to spot discrepancies and follow issues through to resolution. Good communication skills and the ability to build effective working relationships with suppliers, colleagues and other departments. Strong organisational skills, able to juggle multiple tasks and meet deadlines in a busy environment. A proactive, flexible approach, willing to support colleagues and step in to cover key tasks when required. Other Information This is a full time position working Monday to Friday 8.30am 5.00pm You will start on 22 days holiday plus bank holidays, plus additional discretionary days give at Christmas. Enhanced pension contributions that are matched. The opportunity to join a stable, well-established manufacturing business with a strong reputation in its sector. This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency. Due to the volume of applications we receive, if you have not heard from us within 2 weeks, please assume you have not been shortlisted for this particular role. KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website where you will find all the information you need to know about how we will use and process your personal data. You can also follow us on Facebook, Instagram, X (Twitter), and LinkedIn for up-to-date jobs and other helpful information JBRP1_UKTJ
A leading residential developer in Edinburgh is looking for a Sales Administrator to join their Sales team. This role involves typing a variety of documents, managing diaries, and supporting the Sales Director. The ideal candidate will possess excellent communication and organisational skills, knowledge of Microsoft Office, and experience in a sales environment. Training will be provided for CRM and database systems.
Dec 09, 2025
Full time
A leading residential developer in Edinburgh is looking for a Sales Administrator to join their Sales team. This role involves typing a variety of documents, managing diaries, and supporting the Sales Director. The ideal candidate will possess excellent communication and organisational skills, knowledge of Microsoft Office, and experience in a sales environment. Training will be provided for CRM and database systems.
Parts Coordinator Location:Melksham Salary: up to £30,000 per annum Hours: Monday to Friday, 8:00am to 5:00pm Ref: 29419 We are looking for a proactive and experienced Parts Coordinator to join our client in Birmingham. This role is key to ensuring smooth operations by managing parts requests, supporting service teams, and delivering exceptional customer service. Parts Coordinator Key Responsibilities Handle requests for spare parts, place orders with suppliers, and ensure timely delivery. Support engineers and service teams by arranging parts and scheduling jobs efficiently. Respond to customer inquiries, resolve issues, and provide updates on parts availability and service progress. Monitor stock levels, track usage, and maintain accurate records to avoid shortages or delays. Prepare service reports, update systems with job details, and ensure compliance with company processes. Work closely with depot staff, engineers, and management to deliver seamless customer service. Parts CoordinatorRequirements Previous experience in a customer-facing role, ideally within a service or parts environment, or in a technical background Experience handling parts ordering, stock control, or service scheduling Excellent organisational skills and attention to detail. Computer literacy and experience with inventory or service management systems. How to Apply If you are a motivated individual with a passion for the motor industry and the skills to excel in this role, apply today for immediate consideration. All applications will be treated with the utmost confidentiality. Consultant: William Olivier Octane Recruitment MDLOJ Octane Recruitment is a leading recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries. We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers. Octane Recruitment covers a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments. JBRP1_UKTJ
Dec 09, 2025
Full time
Parts Coordinator Location:Melksham Salary: up to £30,000 per annum Hours: Monday to Friday, 8:00am to 5:00pm Ref: 29419 We are looking for a proactive and experienced Parts Coordinator to join our client in Birmingham. This role is key to ensuring smooth operations by managing parts requests, supporting service teams, and delivering exceptional customer service. Parts Coordinator Key Responsibilities Handle requests for spare parts, place orders with suppliers, and ensure timely delivery. Support engineers and service teams by arranging parts and scheduling jobs efficiently. Respond to customer inquiries, resolve issues, and provide updates on parts availability and service progress. Monitor stock levels, track usage, and maintain accurate records to avoid shortages or delays. Prepare service reports, update systems with job details, and ensure compliance with company processes. Work closely with depot staff, engineers, and management to deliver seamless customer service. Parts CoordinatorRequirements Previous experience in a customer-facing role, ideally within a service or parts environment, or in a technical background Experience handling parts ordering, stock control, or service scheduling Excellent organisational skills and attention to detail. Computer literacy and experience with inventory or service management systems. How to Apply If you are a motivated individual with a passion for the motor industry and the skills to excel in this role, apply today for immediate consideration. All applications will be treated with the utmost confidentiality. Consultant: William Olivier Octane Recruitment MDLOJ Octane Recruitment is a leading recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries. We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers. Octane Recruitment covers a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments. JBRP1_UKTJ
Agency : Havas Lynx Job Description : At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.Committed to driving meaningful change-a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record-we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives.We're a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. You can get a feel for the through our YouTube playlist, Instagram, Facebook, LinkedIn, and Twitter.Everything this company achieves-every life it saves, every penny it makes, every policy it changes, every award it wins-is down to everyone who works here. Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays. Summary of the Role As a Talent Acquisition Coordinator, you'll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you'll focus on administrative excellence and process management, ensuring smooth operations and overseeing freelance resourcing. You'll handle scheduling, documentation, compliance checks, paperwork for new starters, and stakeholder communication to keep everything running seamlessly. What You Can Expect to Be Doing Managing the approval process for internal freelance requests. Sourcing freelance talent on time and within budget using platforms like LinkedIn. Handling end-to-end recruitment for junior roles. Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding. Acting as the first point of contact for freelance-related queries. Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements. Maintaining accurate documentation and quality control throughout all processes. Providing mentorship and guidance to junior team members. Liaise with external suppliers to manage and coordinate relationships, ensuring seamless operations. Manage and maintain our pool of freelance talent. This Role Could Be a Great Fit for You If You have previous experience in an administrative or recruitment role. You're highly organised with exceptional attention to detail. You're confident using Microsoft Office and familiar with LinkedIn sourcing techniques. You have excellent communication skills and a friendly, approachable attitude. You enjoy working collaboratively and supporting others. You're proactive about learning and personal development. What you can expect from us A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into and our internal programmes. It's a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission. You can also expect a whole host of benefits, including: Hybrid Working - 3 days in the office (flexible working options are available for in-office days) Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service Option to buy, carry or sell holidays Early Friday finish throughout the year Seasonal working hours Enhanced family leave, pay and return to work benefit scheme Extensive L&D support Sabbatical opportunities Season ticket interest free loans for travel Cycle to work scheme Life insurance (4x salary) Company pension scheme Fully compensated company events Volunteer days Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more +Medicash healthcare benefit 24/7 access to a free, confidential and independent Employee Assistance ProgrammeGet in touch to find out how we can make an impact that matters together. Contract Type : Permanent Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job. Founded in 1835 by Charles-Louis Havas, Havas is one of the world's largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. Life at Havas We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. Havas Creative Network At Havas, we believe creativity isn't just a description of our business, it is part of our agencies' DNA. We bring together some of the industry's most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. Havas Media Network We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience - in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences. Havas Health Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.
Dec 09, 2025
Full time
Agency : Havas Lynx Job Description : At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.Committed to driving meaningful change-a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record-we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives.We're a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. You can get a feel for the through our YouTube playlist, Instagram, Facebook, LinkedIn, and Twitter.Everything this company achieves-every life it saves, every penny it makes, every policy it changes, every award it wins-is down to everyone who works here. Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays. Summary of the Role As a Talent Acquisition Coordinator, you'll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you'll focus on administrative excellence and process management, ensuring smooth operations and overseeing freelance resourcing. You'll handle scheduling, documentation, compliance checks, paperwork for new starters, and stakeholder communication to keep everything running seamlessly. What You Can Expect to Be Doing Managing the approval process for internal freelance requests. Sourcing freelance talent on time and within budget using platforms like LinkedIn. Handling end-to-end recruitment for junior roles. Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding. Acting as the first point of contact for freelance-related queries. Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements. Maintaining accurate documentation and quality control throughout all processes. Providing mentorship and guidance to junior team members. Liaise with external suppliers to manage and coordinate relationships, ensuring seamless operations. Manage and maintain our pool of freelance talent. This Role Could Be a Great Fit for You If You have previous experience in an administrative or recruitment role. You're highly organised with exceptional attention to detail. You're confident using Microsoft Office and familiar with LinkedIn sourcing techniques. You have excellent communication skills and a friendly, approachable attitude. You enjoy working collaboratively and supporting others. You're proactive about learning and personal development. What you can expect from us A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into and our internal programmes. It's a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission. You can also expect a whole host of benefits, including: Hybrid Working - 3 days in the office (flexible working options are available for in-office days) Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service Option to buy, carry or sell holidays Early Friday finish throughout the year Seasonal working hours Enhanced family leave, pay and return to work benefit scheme Extensive L&D support Sabbatical opportunities Season ticket interest free loans for travel Cycle to work scheme Life insurance (4x salary) Company pension scheme Fully compensated company events Volunteer days Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more +Medicash healthcare benefit 24/7 access to a free, confidential and independent Employee Assistance ProgrammeGet in touch to find out how we can make an impact that matters together. Contract Type : Permanent Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job. Founded in 1835 by Charles-Louis Havas, Havas is one of the world's largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. Life at Havas We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. Havas Creative Network At Havas, we believe creativity isn't just a description of our business, it is part of our agencies' DNA. We bring together some of the industry's most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. Havas Media Network We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience - in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences. Havas Health Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.
Job title - Operations Coordinator Location - Tamworth Working Hours- Monday to Friday - 08:00-17:00 - 40 hours per week Speedy are the UKs leading hire provider with the widest range of tools, specialist hire equipment, plant and support services everything for every job! Join our team at the Power depot and play a key role in equipment dispatch and logistics planning click apply for full job details
Dec 08, 2025
Full time
Job title - Operations Coordinator Location - Tamworth Working Hours- Monday to Friday - 08:00-17:00 - 40 hours per week Speedy are the UKs leading hire provider with the widest range of tools, specialist hire equipment, plant and support services everything for every job! Join our team at the Power depot and play a key role in equipment dispatch and logistics planning click apply for full job details
Sales & Warehouse Administrator We are seeking a proactive and detail-driven Sales and Warehouse Administrator to support smooth operations across our sales and logistics functions. Position: Sales & Warehouse Administrator Salary: £25000 - £28000pa DOE Location: Northampton Hours: 8:30am-5:30pm, with a 4:30pm finish on Fridays Closing Date: 2nd January 2026 About the Role As a key link between our sales team, warehouse colleagues and customers, you will play a vital role in ensuring the efficient processing of orders and maintaining accurate documentation. You'll provide administrative support to both sales and warehouse functions, ensuring outstanding customer service and smooth day-to-day operations. Key Responsibilities Sales Administration Process customer orders, quotations and invoices accurately and promptly. Maintain and update customer records, pricing and product information. Track open orders, backorders and delivery schedules in coordination with the sales team. Respond to customer queries regarding product availability, order status and delivery timelines. Support sales campaigns, promotions and forecasting activities. Warehouse Coordination Liaise between the warehouse and sales team to ensure efficient and accurate order fulfilment. Create and manage pick lists, packing slips and shipping documentation. Assist with taking deliveries and arranging pallets and consignments for dispatch. General Administration Maintain organised records of purchase orders, delivery notes and stock movement. Support process improvements across sales and warehouse functions. Provide ad hoc administrative support and reporting to management. About You You will be organised, customer-focused and confident handling a varied workload in a fast-paced environment. You'll bring: Experience in sales administration, warehouse coordination or a similar administrative role. Strong written and verbal communication skills and excellent attention to detail. Proficiency in Microsoft Office (Excel, Word and Outlook). The ability to multitask, prioritise effectively and work both independently and collaboratively. Experience within logistics, distribution, manufacturing or retail would be an advantage. About the Organisation You'll join a supportive and collaborative environment where teamwork and customer service are at the heart of everything we do. This role is primarily office-based, with regular interaction across departments and occasional presence in the warehouse for coordination and stock checks. Other roles you may have experience of could include: Sales Administrator, Logistics Administrator, Warehouse Coordinator, Operations Administrator, Order Processor, Customer Service Administrator, Office Administrator, Supply Chain Assistant, Dispatch Administrator.
Dec 08, 2025
Full time
Sales & Warehouse Administrator We are seeking a proactive and detail-driven Sales and Warehouse Administrator to support smooth operations across our sales and logistics functions. Position: Sales & Warehouse Administrator Salary: £25000 - £28000pa DOE Location: Northampton Hours: 8:30am-5:30pm, with a 4:30pm finish on Fridays Closing Date: 2nd January 2026 About the Role As a key link between our sales team, warehouse colleagues and customers, you will play a vital role in ensuring the efficient processing of orders and maintaining accurate documentation. You'll provide administrative support to both sales and warehouse functions, ensuring outstanding customer service and smooth day-to-day operations. Key Responsibilities Sales Administration Process customer orders, quotations and invoices accurately and promptly. Maintain and update customer records, pricing and product information. Track open orders, backorders and delivery schedules in coordination with the sales team. Respond to customer queries regarding product availability, order status and delivery timelines. Support sales campaigns, promotions and forecasting activities. Warehouse Coordination Liaise between the warehouse and sales team to ensure efficient and accurate order fulfilment. Create and manage pick lists, packing slips and shipping documentation. Assist with taking deliveries and arranging pallets and consignments for dispatch. General Administration Maintain organised records of purchase orders, delivery notes and stock movement. Support process improvements across sales and warehouse functions. Provide ad hoc administrative support and reporting to management. About You You will be organised, customer-focused and confident handling a varied workload in a fast-paced environment. You'll bring: Experience in sales administration, warehouse coordination or a similar administrative role. Strong written and verbal communication skills and excellent attention to detail. Proficiency in Microsoft Office (Excel, Word and Outlook). The ability to multitask, prioritise effectively and work both independently and collaboratively. Experience within logistics, distribution, manufacturing or retail would be an advantage. About the Organisation You'll join a supportive and collaborative environment where teamwork and customer service are at the heart of everything we do. This role is primarily office-based, with regular interaction across departments and occasional presence in the warehouse for coordination and stock checks. Other roles you may have experience of could include: Sales Administrator, Logistics Administrator, Warehouse Coordinator, Operations Administrator, Order Processor, Customer Service Administrator, Office Administrator, Supply Chain Assistant, Dispatch Administrator.
At First Mid, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as (but not limited to) education, skills, internal equity, and experience. This position offers additional compensation in the form of discretionary short-term incentives (i.e. bonus, incentives, and/or commission). Benefits for this role include comprehensive healthcare, well-being benefits, paid family leave as well as generous paid time off. Total Rewards also include banking perks, tuition reimbursement, an Employee Stock Purchase Plan, and a 401K plan with company match. Incentives and benefits are subject to eligibility requirements. Primary liaison between other supporting departments within the Bank, such as Central Loan Processing, Loan Documentation, Collateral Services, Compliance, Treasury Management and Deposit Operations. Responsible for providing day to day support to the lending team including coordinating loan closing, organizing customer files, monitoring financial documents and supporting all lending initiatives. Generates new business through cross-selling activities with existing commercial clients to other areas of the Bank including Wealth Management, Insurance, Mortgage and Retail. Performs record keeping functions including payment processing and balancing. Acts as first point of contact with loan customers and responsible for providing a high level of customer service. A Senior Loan Administrator is responsible for training new commercial Loan Administrators and providing guidance and training, as needed, to other Loan Coordinators. Responsibilities Assists loan officers by preparing various documents such as sending notices, preparing past due correspondence, ordering credit bureau reports and appraisals and preparing customer correspondence. Assists loan officers in gathering information for new loan requests and submits loan requests and supporting documentation to Central Loan Processing. Maintains a strong knowledge of the Bank's loan policy. Works independently handling accounts of larger size and complexity and/or larger volume of accounts. Maintains customer's credit file in an orderly and accurate manner while in their possession. Forwards new loans and updated documentation to Post Closing to be archived on Director. Reviews files for appropriate documents and responsible for following up on exceptions. Effectively communicate and work with In-House Legal Counsel, Outside Legal Counsel to gather pertinent due diligence items to ensure closing deadlines are met efficiently. Greet customers and prospective customers, directing them to the appropriate personnel. Interact, both verbally and written, with clients to collect data, documents, and assist with various general customer service requests (i.e. payments, advance requests, wire requests, amortization schedules, address changes account history). Assists customers with questions, balance information, payments, line of credit advances, payoff quotes and tax reporting calculations on a continuous basis. Effectively plan for upcoming workflow and maintain very organized paper and electronic files Process annual renewals, new loan requests and loan modifications independently and maintain pace with month end, quarter end and year end volume levels Obtain all pre-closing documentation requirements, such as payoff requests, title work, flood search / letter, appraisals, entity documents, Certificate of Beneficial Ownership, corporate searches, UCC searches, insurance, surveys, environmental reports, credit reports for new loans, renewals and modifications. Review loan documents prior to closing to ensure no changes to loan documents were made at closing without approval per policy. Monitor and assist in clearing exception items. Provide back-up support for other Loan Administrators during vacations and other high-volume periods. Retrieves information requested for credit ratings and loan confirmations. Prints, reviews and distributes a variety of management reports. Completed required training associated with job function. Qualifications Education & Experience Bachelor's Degree preferred 5+ years of experience working with commercial loans required Prior knowledge and understanding of commercial real estate and commercial industrial loans required. Skills Effectively and proficiently use all required / necessary software applications (Word, Excel, Outlook, Jack Henry, Director). Proven knowledge and experience of lending function, loan system and Premier system. Must be able to work with a significant amount of detailed information in an accurate, timely and confidential manner. High level of interpersonal skills to interact with customers and potential customers in a professional manner. High level of knowledge of both internal policies and procedures and the respective state and federal laws and regulations governing departmental functions to ensure performance of individual job duties within the proper control environment. Total Rewards Competitive health, dental & vision coverage with HSA match 401(k) with employer match + Employee Stock Purchase Plan Generous PTO, paid holidays & parental leave Tuition reimbursement & performance-based bonuses First Mid Bancshares, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT
Dec 05, 2025
Full time
At First Mid, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as (but not limited to) education, skills, internal equity, and experience. This position offers additional compensation in the form of discretionary short-term incentives (i.e. bonus, incentives, and/or commission). Benefits for this role include comprehensive healthcare, well-being benefits, paid family leave as well as generous paid time off. Total Rewards also include banking perks, tuition reimbursement, an Employee Stock Purchase Plan, and a 401K plan with company match. Incentives and benefits are subject to eligibility requirements. Primary liaison between other supporting departments within the Bank, such as Central Loan Processing, Loan Documentation, Collateral Services, Compliance, Treasury Management and Deposit Operations. Responsible for providing day to day support to the lending team including coordinating loan closing, organizing customer files, monitoring financial documents and supporting all lending initiatives. Generates new business through cross-selling activities with existing commercial clients to other areas of the Bank including Wealth Management, Insurance, Mortgage and Retail. Performs record keeping functions including payment processing and balancing. Acts as first point of contact with loan customers and responsible for providing a high level of customer service. A Senior Loan Administrator is responsible for training new commercial Loan Administrators and providing guidance and training, as needed, to other Loan Coordinators. Responsibilities Assists loan officers by preparing various documents such as sending notices, preparing past due correspondence, ordering credit bureau reports and appraisals and preparing customer correspondence. Assists loan officers in gathering information for new loan requests and submits loan requests and supporting documentation to Central Loan Processing. Maintains a strong knowledge of the Bank's loan policy. Works independently handling accounts of larger size and complexity and/or larger volume of accounts. Maintains customer's credit file in an orderly and accurate manner while in their possession. Forwards new loans and updated documentation to Post Closing to be archived on Director. Reviews files for appropriate documents and responsible for following up on exceptions. Effectively communicate and work with In-House Legal Counsel, Outside Legal Counsel to gather pertinent due diligence items to ensure closing deadlines are met efficiently. Greet customers and prospective customers, directing them to the appropriate personnel. Interact, both verbally and written, with clients to collect data, documents, and assist with various general customer service requests (i.e. payments, advance requests, wire requests, amortization schedules, address changes account history). Assists customers with questions, balance information, payments, line of credit advances, payoff quotes and tax reporting calculations on a continuous basis. Effectively plan for upcoming workflow and maintain very organized paper and electronic files Process annual renewals, new loan requests and loan modifications independently and maintain pace with month end, quarter end and year end volume levels Obtain all pre-closing documentation requirements, such as payoff requests, title work, flood search / letter, appraisals, entity documents, Certificate of Beneficial Ownership, corporate searches, UCC searches, insurance, surveys, environmental reports, credit reports for new loans, renewals and modifications. Review loan documents prior to closing to ensure no changes to loan documents were made at closing without approval per policy. Monitor and assist in clearing exception items. Provide back-up support for other Loan Administrators during vacations and other high-volume periods. Retrieves information requested for credit ratings and loan confirmations. Prints, reviews and distributes a variety of management reports. Completed required training associated with job function. Qualifications Education & Experience Bachelor's Degree preferred 5+ years of experience working with commercial loans required Prior knowledge and understanding of commercial real estate and commercial industrial loans required. Skills Effectively and proficiently use all required / necessary software applications (Word, Excel, Outlook, Jack Henry, Director). Proven knowledge and experience of lending function, loan system and Premier system. Must be able to work with a significant amount of detailed information in an accurate, timely and confidential manner. High level of interpersonal skills to interact with customers and potential customers in a professional manner. High level of knowledge of both internal policies and procedures and the respective state and federal laws and regulations governing departmental functions to ensure performance of individual job duties within the proper control environment. Total Rewards Competitive health, dental & vision coverage with HSA match 401(k) with employer match + Employee Stock Purchase Plan Generous PTO, paid holidays & parental leave Tuition reimbursement & performance-based bonuses First Mid Bancshares, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT
