4 jobs found

Job Title: Receptionist / Administrative Assistant Location: St Helens Salary: £25,000 Hours: Full-time, Monday Friday Employment Type: Permanent Aspion are looking for a professional and well-organised Receptionist / Administrator to join a very busy solicitors office in the St Helens area. This is a dual role that combines front-of-house reception duties with secretarial and administrative support for the legal team. The ideal candidate will be the first point of contact for clients visiting or calling the office, providing a warm and professional welcome. In addition, they will assist with secretarial tasks including audio typing, document preparation, and managing electronic case files. Key Responsibilities: Reception Duties: Meet and greet clients and visitors in a professional and courteous manner. Handle incoming calls and emails, directing queries to the appropriate team members. Manage the reception area, ensuring it remains tidy and presentable. Book and manage meeting rooms, appointments, and client visits. Handle incoming and outgoing post and deliveries. Secretarial & Administrative Duties: Produce accurate transcripts and legal correspondence using audio typing and digital dictation. Complete and maintain electronic forms and case documents. Support solicitors with diary management, filing, scanning, and document organisation. Update and manage client information within the case management system. Ensure confidentiality and compliance with data protection and firm policies at all times. At Aspion, our core values have been built around the importance of transparency, innovation, passion and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line.

The Receptionist / Administrator will provide essential support to the firm within a business services environment. This role in Edinburgh requires excellent organisational skills and a proactive approach to ensure the smooth running of daily operations. Client Details The organisation is a well-established medium-sized company operating within the business services industry. Known for its robust legal department, it offers employees a structured and professional working environment. Description Manage incoming calls and correspondence, ensuring messages are relayed promptly and accurately. Maintain appointment schedules and coordinate meetings for the legal department. Prepare and format legal documents, ensuring accuracy and compliance with company standards. Greet and assist clients and visitors in a professional and welcoming manner. Organise and maintain filing systems, both electronic and physical, for legal records. Support the legal team with general administrative tasks, including data entry and report preparation. Monitor office supplies and place orders as needed to maintain efficient operations. Collaborate with other departments to facilitate seamless communication and workflow. Profile A successful Receptionist / Administrator should have: Proven experience in a receptionist or administrative role within a professional setting. Strong organisational skills with the ability to multitask effectively. Proficiency in using office software such as MS Word, Excel, and Outlook. Attention to detail and a commitment to maintaining confidentiality. Exceptional communication skills, both written and verbal. A polite and professional demeanour when interacting with clients and colleagues. A proactive attitude and willingness to support the legal team as needed. Job Offer Competitive salary in the range of (phone number removed) per annum. Permanent position within a reputable company in Edinburgh Opportunities to work alongside a skilled legal team in the business services industry. Comprehensive benefits package, including contract stability. Supportive and professional company culture with opportunities for growth. If you're ready to take on this exciting Receptionist / Administrator role in Prestwick, we encourage you to apply today!

The Role: Temporary Receptionist Location: Stirling Hours: 8:00 AM - 5:00 PM Contract: Full-time, Temporary Pay Rate: 13.00 per hour Office Angels have a fantastic opportunity for an experienced Receptionist/Administrator to work with our prestigious client on a temporary basis. The ideal candidate will enjoy being the face and voice of the company, have a high level of presentation and have previous customer service experience in a front facing Receptionist role. Duties Will Include: Greet and welcome clients and visitors with warmth and professionalism. Dealing with all incoming calls in a prompt and professional manner Manage the reception area, ensuring it is always tidy and presentable. Perform other general administration tasks such as filing, photocopying, collating, etc. Receive and sort daily deliveries/mail/couriers. What We're Looking For: Previous experience working within a busy reception area. Proficiency in Microsoft Office, especially Word and Excel Excellent organisational skills and attention to detail Have an excellent telephone manner in addition to being articulate and courteous. Have the ability to multi-task and be flexible in approach to daily duties Why Temp with Office Angels? Working as a temp is a fantastic way to explore different industries and roles while maintaining flexibility. As part of the Office Angels team, you'll enjoy: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after. Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes. We can search for permanent work whilst you're in assignments and offer expert interview support and advice. Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather. Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues. Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism. We are proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. How to Apply: If you have all of the above experience, we want to hear from you! Please apply by submitting your CV. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.