Operations Assistant

Main purpose of post
As the Operations Assistant you will be supporting the Operations Manager in
delivering and maintaining effective operational function at the charity.
Including but not exclusively, Health & Safety, Premises, Facilities, Vehicle
Management, and IT Services.
This is an exciting opportunity for someone who is looking to develop their
knowledge of operations, risk management and policy writing with scope to
develop your skills whilst also contributing to a great cause.

Key Responsibilities
Operational Support
Act as the first point of contact for premises, facilities, IT and Estates
issues across all Weston Park Cancer Charity locations.
Assist the Operations Manager in maintaining a secure and organised
premises and facilities, which ensure colleagues, volunteers and visitors
are safe and experience a welcoming environment.
Support the Operations Manager in the successful delivery of the Annual
Operations plan.
Provide administrative support to the Operations Manager and take
minutes in operations-related working groups.
Support with updating operational policies and procedures.
Act as a Charity Data Protection Officer (DPO), alongside the Operations
Manager - following relevant training, to promote a strong GDPR culture.
Assist in the coordination of charity vehicle fleet maintenance schedules
and provide breakdown response support.
Assist in the control and coordination of the use of charity space and
assets, including liaising with contractors and Sheffield Teaching
Hospitals (STH) on relevant matters as required.
Act as a designated keyholder, responsible for the opening and closing
procedure.
Manage the operations shared email inbox.

Health & Safety
Serve as the first point of contact for all Health & Safety matters,
including incidents and accidents, ensuring accurate recording and
reporting.
Provide operational and administrative support on all Health & Safety
matters at our sites and external locations (including external events and
the Outreach Service, updating COSHH reports).
Assist in the procurement, delivery and recording of mandatory staff
training needs.
Help establish and maintain safe working practices and policies and
undertake basic risk assessments.

Workwear and equipment
Act as the first point of contact for workwear and equipment requests;
including being responsible for issuing and returning stock, regular stock
checks and ordering stock as required.

Tech Support
Serve as the first point of contact for general IT enquiries.
Consult with IT consultants to ensure adherence to processes.
Work with the Operations Manager to implement processes that
maintain the IT security score.
Assist in the onboarding and offboarding of employees, including
software licenses, logins, and induction training.
Serve as lead administrator for key operational software, such as Webex
phone system and Vatix Lone Worker App.

General Administrative Support & Development
Handle general enquiries from staff, patients, and volunteers efficiently.
Manage charity postal enquiries.
Assist the Operations Manager with the procurement of stationery and
consumables.
Assist the wider team with ad hoc work and undertake small projects
that support the charity's work. e.g. Events, Logistical and Tech Support.

Environmental Advocate
Work with the Operations Manager to promote environmental
awareness and encourage the charity adopts a green approach (e.g.,
recycling, energy use, carbon footprint).
Identify and implement actions to reduce environmental impacts, costs,
and/or increase income under the direction of the Operations Manager.

What you do
We are seeking a highly motivated individual who shares our values to join Weston
Park Cancer Charity s busy charity team. Our Operations Assistant will play a vital
part in our team and help us to deliver our vision: a better life for those living with,
and beyond, cancer in our region. If you are interested in progressing your career
within an organisation which makes a real difference to the lives of thousands of
people, we d love to hear from you.

About you:
You will be a forward thinking, team player with a can do attitude & part of a
fast-paced charity team.
You will have excellent communication skills (both written and oral).

Able to manage your own workload and priorities to agreed deadlines.
Participate in and contribute to team meetings.
Co-operate and liaise with colleagues, working in a professional manner at all
times.
Act as an ambassador for Weston Park Cancer Charity, reflecting the
objectives and values, and to always work in the best interests of the charity.
Support and encourage harmonious internal and external working
relationships.
Make a positive contribution to volunteer involvement in delivering the
charity s strategy and raising the profile of Weston Park Cancer Charity.

How to apply
Closing date: Sunday 14th
Interview date: Wednesday 24th September
Application format: Please send a CV and covering letter demonstrating that you
have read the job description / person specification and how
you meet the essential and (where relevant) desirable criteria
for this role. This can include skills, training, membership of
professional bodies and experience. The covering letter will
form a key part of the recruitment process, and you should
demonstrate your suitability for the role in no more than two
pages.
Weston Park Cancer Charity is committed to promoting
equality of opportunity and values diversity of culture among
our staff. All applications are anonymised as part of the
selection process, so please do not forward any documents in
PDF format.