Location: Edinburgh (with some requirement to travel)
Reports to: People Lead
Hours: Part-time over 5 days a week with the availability to do overtime when cover or travel to another office is required.
About the role and team: At CreateFuture, we believe the workplace should inspire, energise, and connect. We're looking for a part-time Office Manager to lead the charge in shaping a welcoming, vibrant, and productive in-office experience across our locations. You'll lead and support our Office Coordinators to champion a culture that colleagues want to be part of, and ensure our offices are running at their very best - from the practical to the joyful.
What you'll be doing: Office Oversight
- Lead and support two Office Coordinators in managing day-to-day office operations at our head office and other sites, ensuring a clean, organised, and efficient working environment across all locations
- Foster an office environment that is clean, well-organised, and positively reflects our culture and values.
- Engage with team members to continually improve the in-office experience - ensuring it's one people want to return to, not just need to.
- Set and maintain high standards through clear policies, streamlined processes, and operational best practices.
- Manage office-related budgets, working closely with Office Coordinators to optimise spend and resource use.
- Act as the key contact for building management across locations, ensuring service standards are upheld and relationships are nurtured.
- Address and resolve office-related queries, issues, and improvements, escalating where necessary.
Project Management
- Lead office-related projects such as renovations, internal/external events, or tech upgrades.
- Develop clear project plans, timelines, and budgets.
- Collaborate with stakeholders and team members to deliver impactful outcomes on time and within scope.
- Monitor progress and proactively mitigate risks.
- Lead process improvements and rollout where required
Team Leadership & Engagement
- Provide mentorship and day-to-day guidance to Office Coordinators, supporting their growth and contribution.
- Act as a unifying thread across locations - connecting people, ideas, and initiatives to the bigger picture.
- Champion a feedback-rich, safe, and inclusive environment.
- Be a visible culture role model - supporting the team to live our values and embed them in everything we do.
Culture & Belonging
- Take the lead in crafting an in-office culture that makes people want to come in - not just for meetings, but for connection, celebration, and collaboration.
- Organise small moments of joy and connection: Friday bacon rolls, birthday surprises, seasonal festivities, themed days.
Partner with the wider team to create events and rituals that reflect our spirit and bring our hybrid community closer.
We'd love to talk to you if: - You're a warm, enthusiastic person who brings energy and structure wherever you go.
- You have proven experience as an Office Manager (or similar), ideally with multi-location oversight and supervisory responsibilities.
- You love making spaces - and the people in them - thrive.
- You have excellent project management and organisational skills.
- You're confident working independently while collaborating effectively with others.
- You bring strong leadership, interpersonal, and communication skills.
- You're comfortable with tools like Google Suite (Docs, Sheets, Calendar etc.).
- You've worked in a fast-paced environment with dispersed teams - and you get what it takes to bring people together in meaningful ways.
- You have an understanding of H&S legislation, NEBOSH certification is desirable.
What we'll offer you:
We have a transparent progression framework so you can take ownership of your future career at CreateFuture.
Our benefits include:
- Total 35 days holiday (we have flexible bank holidays) pro rata based on hours
- Enhanced parental and adoption leave
- Up to 50% off an electric vehicle
- Pension - matched up to 5%
This is an on-site role, we're looking for people within a commuting distance of our Edinburgh office. We create and reinforce a culture that rewards employees' impact, not just activity. We trust our employees to work autonomously and promote ownership across all levels.
Next steps: Our Talent team aims to respond to all applications within a reasonable timeframe, regardless of whether or not we progress your application.
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