Admissions Administrator

Contract salary: circa £19,480 based on £36,094 FTE

Plus excellent benefits including healthcare, contributory pension scheme, free gym membership and lunch during term time

Job Description

We are seeking to appoint an exceptional and enthusiastic Admissions Administrator to join our fast-paced and welcoming Admissions Department for a fixed-term period from September 2025 to March 2026 - covering the Autumn and Spring terms. This is a particularly exciting time to join King's as we embark on one of the most significant developments in our history: extending co-education throughout our community.

This role offers a unique opportunity for a high-calibre individual to contribute meaningfully to the life of a busy and successful school, supporting the smooth and effective running of our admissions process across all entry points.

The successful candidate will:

• Have a warm, personable, and professional manner with an excellent work ethic.
• Demonstrate outstanding attention to detail and organisational skills.
• Be a confident communicator, both written and verbal, with the ability to relate to people at all levels with tact and diplomacy.
• Offer excellent customer service and promotional skills.
• Remain calm under pressure and manage competing priorities with a systematic approach.
• Be proactive, adaptable, and able to work independently and collaboratively with the ability to use initiative appropriately.
• Be a person of integrity, honesty, energy, stamina and enthusiasm, able to maintain a high work rate and to juggle a range of tasks and competing priorities.
• Have proven experience of handling sensitive situations with tact and diplomacy and with complete respect for confidentiality.
• Be committed to the wider aims and ethos of King's, with a genuine interest in working with children and being immersed in school life.

What the role involves:

The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following:

Providing an exceptional experience for families

• Working with the Admissions team to ensure that the admissions experience across Wimbledon Common Preparatory School (WCPS),junior school, senior school and sixth form reflects the warmth and welcome of the King's community.
• Supporting the admissions process at every entry point to ensure that pupil wellbeing is at the heart of all our admissions work.
• Responding to all email and telephone queries in a courteous and professional manner and ensuring that all communication with prospective parents, feeder school staff and colleagues is delivered in a consistent and friendly manner that best reflects the ethos and excellence of the School.
• Working closely with colleagues across the school to ensure that we are providing an exceptional customer experience.

Supporting relationships with our feeder schools

• Supporting the excellent, warm and open relationships we enjoy with our feeder schools
• Ensure feeder school information is kept up to date on the school database (Schoolbase).

Delivering the Admissions Process

• Providing support with admissions at all of the various entry points as needed (WCPS, junior school, senior school and sixth form).
• Supporting the team with candidate registrations, assessment and interview logistics, and reference collection; including preparation for all assessment and interview days including counting and distribution of exam papers before assessments; following up requests for confidential references for all exam candidates and logging and filing them appropriately; assisting with the checking of interview lists, collating packs and distributing to interviewers in a timely manner.
• Ensuring that the leadership team have complete and comprehensive information for decision-making, offers and waiting lists decisions (at all entry points for WCPS, junior and senior schools and sixth form) and ensuring that clear and comprehensive records of all correspondence are maintained.
• Helping to produce offer packs and collating returned documents including recording bursary and scholarships acceptance data.
• Checking information on acceptance of place forms and sending family circumstances forms out when appropriate.
• Working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented effectively and consistently.

Event Coordination

• Organising, attending and supporting admissions events as needed (WCPS, junior school, senior school and sixth form).
• Working with colleagues across Marketing and Admissions to organise materials for all admissions events, including ensuring all materials needed for school fairs and visits are ready for the person attending.
• Help to organise and administer external events e.g. forums.
• Supporting colleagues across the school (WCPS, junior and senior school and sixth form) with induction days and welcome evenings
• Attending admissions events and always acting as an ambassador for King's

Recordkeeping and compliance

• Ensuring pupil records and databases are maintained in line with GDPR regulations
• Helping ensure that the school is compliant with any visa requirements during the admissions process
• Supporting the team to keep all documents relating to admissions up to date and in line with best practice
• Ensuring that all invoices are passed on to Accounts and are paid in a timely manner

Other Duties

• Undertake any additional administrative tasks as required by the Head or Deputy Head of Admissions

Essential Skills and Experience

• Understanding of safeguarding and commitment to the wellbeing of pupils.
• Proficiency in Microsoft Office and database systems
• Ability to work independently, identifying and prioritizing the work that needs to be done to meet tight deadlines - both personal and those of the team - with same-day turnaround when needed.
• Ability to work collaboratively, demonstrating versatility and adaptability when required to meet the needs of the department.
• Excellent communication and interpersonal skills.
• Highly organised, with a keen eye for detail.
• Understanding of the importance of a kind and friendly demeanor and a smart appearance at all times, as a positive role model to pupils and representative of the department/school.
• Energetic and committed to meeting the needs of the school and ensuring the continued high performance of the department.
• A team player with a positive, can-do attitude

Desirable

• Previous experience in a school or educational setting.
• Degree or equivalent training.
• Familiarity with admissions software (e.g. Schoolbase, OpenApply).
• Understanding of the independent school sector and admissions cycle
• Proficient in file sharing and storage.
• Knowledge of GDPR and best practice in data handling.

Terms and conditions

• Fixed-term, term-time only, from September 2025 to March 2026 (start date to be confirmed).
• Salary: £27,241.46 (£36,094 FTE).
• 25 days of annual paid leave FTE (to be taken during school holidays), plus statutory English public holidays - prorated based on the start and end date of the contract.
• Working pattern: Full time during term time only: 40 hours per week; 8.30am-5pm (with 30 minute lunch break) with some work in evenings and weekends for admissions events.
• On site during term time.
• School lunches are provided daily during term-time.
• Contributory support staff pension scheme - employees are eligible to join after 3 months' service with a 10% employer contribution / 5% employee contribution.
• Programme of staff health benefits including membership of the King's Sports Club (pool, classes, gym etc).

Timings:

• Application submission deadline: Friday 8th August 2025 at 9.00am
• Interviews: Tuesday 12 August 2025

Anyone applying for this role must make themselves available for interview on these dates.

Candidates selected for interview will be notified by Monday 11th August 2025.

King's is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. You will be asked to fill an online application form.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King's is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality . click apply for full job details