We are looking for a highly organised, detail-oriented, and data-savvy Data & Administrative Analyst to join our Global Operations team. This role will play a critical part in ensuring the smooth running of internal operational and administrative processes, data management, and reporting. You will work across platforms, collaborate with cross-functional teams, and contribute to the maintenance of high-quality operations data, supplier management, and team operations.
Key Responsibilities will include, but are not limited to:
- Administration & Process Management
- Execute administrative processes, including contract issuance and tracking.
- Ensure internal systems, trackers, and shared folders are maintained and aligned with global processes.
- Maintain document hygiene across team folders and ensure standardisation of templates and naming conventions.
- Draft clear and effective communications for internal operations updates or instructions to the wider business.
- Conduct regular and ad hoc reporting across key operations functions, working with the wider operations team to enhance reporting capabilities.
- Enter and update employee records across core systems.
- Support with first-check validation of project codes during setup.
Operational Support- Maintain a central view of all suppliers, track contract expiry dates, and assist in onboarding new vendors.
- Manage contractor data, ensuring accuracy of start dates, rates, and related contractual updates in collaboration with the Talent team.
- Provide logistical support for key company events (e.g., training events, Indaba, Christmas party), coordinating with relevant stakeholders.
Skills & Experience Requirements- Strong analytical mindset with demonstrated experience in handling and interpreting data.
- High proficiency in Microsoft Excel and PowerPoint; experience with reporting tools or databases is a plus.
- Highly organised, detail-oriented, and thorough in execution.
- Proactive, with the ability to manage multiple tasks and deadlines independently.
- Comfortable navigating ambiguity and working collaboratively across global teams.
Nice to Have- Experience in working with HR and PSA systems.