Permanent purchase ledger administrator job - based in Droitwich Your new company Hays are working exclusively with an award-winning organisation who are looking to welcome a full-time permanent Purchase Ledger Administrator to their finance team. Your new role My client is seeking a Purchase Ledger Administrator to join their Accounts team. The role involves providing a professional and efficient service to the Finance and Buying functions.This individual needs to contribute to the smooth running of the Purchase Ledger team and be accountable for an accurate purchase ledger. Assistance with biannual stock takes is required as well as providing administrative support to the Purchase Ledger Co-ordinator, EPOS Manager and Financial Controller (FC) in line with business needs. General duties/key responsibilities include: Monitor and allocate invoices sent by email and post.Processing retail and non-retail invoices through our invoice matching system.Liaising with purchasing department and stores to resolve queries.Creating new supplier accounts on the system, including updating and ensuring the accuracy of supplier records, including payment terms.Answering the phone and resolving supplier queries.Ensuring supplier invoices and credit notes are properly agreed with goods received confirmations and return shipments, resolving discrepancies in conjunction with the appropriate Departments/Suppliers on a timely basis.Reconciliation of monthly supplier statements and acting as necessary.Assisting and eventually running the processing of the weekly supplier BACS runs, obtaining approval from the Finance Director (FD) before processing on a timely basis each week. Ensuring good business relationships by sending out relevant remittances.Raise international payments to overseas suppliers and notify the FC and FD as and when these invoices become due for payment on a timely basisSupporting with monthly GRNI reconciliations.Issuing and balancing of petty cash and gift cards.Working to strict month-end deadlines.Support with audit requests as part of the year-end financial audit proceduresAction outgoing post and performing other ad hoc administration duties as and when required. What you'll need to succeed The successful candidate will have:Previous purchase ledger and administration experience.IT skills - Microsoft Office software.Particularly a good level of competence in using excel.Excellent attention to detail.Analytical and numerical skills.A flexible approach to essential tasks and duties.Be a team player. What you'll get in return A generous benefits package including colleague discountsLife insurancePension scheme Free parking. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 26, 2025
Full time
Permanent purchase ledger administrator job - based in Droitwich Your new company Hays are working exclusively with an award-winning organisation who are looking to welcome a full-time permanent Purchase Ledger Administrator to their finance team. Your new role My client is seeking a Purchase Ledger Administrator to join their Accounts team. The role involves providing a professional and efficient service to the Finance and Buying functions.This individual needs to contribute to the smooth running of the Purchase Ledger team and be accountable for an accurate purchase ledger. Assistance with biannual stock takes is required as well as providing administrative support to the Purchase Ledger Co-ordinator, EPOS Manager and Financial Controller (FC) in line with business needs. General duties/key responsibilities include: Monitor and allocate invoices sent by email and post.Processing retail and non-retail invoices through our invoice matching system.Liaising with purchasing department and stores to resolve queries.Creating new supplier accounts on the system, including updating and ensuring the accuracy of supplier records, including payment terms.Answering the phone and resolving supplier queries.Ensuring supplier invoices and credit notes are properly agreed with goods received confirmations and return shipments, resolving discrepancies in conjunction with the appropriate Departments/Suppliers on a timely basis.Reconciliation of monthly supplier statements and acting as necessary.Assisting and eventually running the processing of the weekly supplier BACS runs, obtaining approval from the Finance Director (FD) before processing on a timely basis each week. Ensuring good business relationships by sending out relevant remittances.Raise international payments to overseas suppliers and notify the FC and FD as and when these invoices become due for payment on a timely basisSupporting with monthly GRNI reconciliations.Issuing and balancing of petty cash and gift cards.Working to strict month-end deadlines.Support with audit requests as part of the year-end financial audit proceduresAction outgoing post and performing other ad hoc administration duties as and when required. What you'll need to succeed The successful candidate will have:Previous purchase ledger and administration experience.IT skills - Microsoft Office software.Particularly a good level of competence in using excel.Excellent attention to detail.Analytical and numerical skills.A flexible approach to essential tasks and duties.Be a team player. What you'll get in return A generous benefits package including colleague discountsLife insurancePension scheme Free parking. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
Jul 25, 2025
Full time
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
Outcomes First Group
Burton-on-trent, Staffordshire
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
Jul 25, 2025
Full time
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
Jul 25, 2025
Full time
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
Jul 25, 2025
Full time
How would you like to be paid for five days but only work four ? Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent). If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join Role: Office Administrator Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT Salary: £21,000.00 per annum 9not pro rata) Hours: 37.5 hours per week, Monday to Friday (8:30am - 4:00pm, except Mondays until 4:30pm) Contract: Permanent, Term Time Only UK applicants only. This role does not offer sponsorship. As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School - part of Acorn Education. About the Role As our Office Administrator, you'll play a vital role in the smooth running of the school's day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you'll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment. This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first. Key Responsibilities Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries Greet and assist visitors, ensuring a warm and professional welcome at all times Assist with ordering supplies and consumables, following accounts procedures using Focal Point Process invoices and liaise with the Head Office Accounts team Support with internal systems to ensure the school operates efficiently and in line with policy Handle confidential information in accordance with Data Protection and safeguarding requirements Promote and safeguard the welfare of children and young people in all interactions Who We're looking for We're seeking someone who is: Experienced in school administration or a similar front-of-house role A confident communicator with strong organisational skills Proactive, friendly, and able to work well both independently and as part of a team Familiar with safeguarding practices and data protection requirements Competent in using office systems and handling sensitive data with discretion About Us Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life. This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent and surrounding areas. Acorn Education is the UK's leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care. We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running. Why join Acorn Education? We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others. We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS. Benefits Your health and wellbeing are important to us, so you'll get an exceptional reward package including: Life Assurance Pension scheme with options to increase your contributions "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including: A wide range of health, wellbeing, and insurance benefits 100's of discount options valid in the UK and abroad Cycle to Work Schemes Electric Car Purchase Scheme Critical illness cover Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support. We reserve the right to close the vacancy early if we receive a high volume of suitable applications. You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
PERMANENT FINANCE ADMINISTRATOR - OFFICE BASED - OUTSKIRTS OF DONCASTER - UP TO 28K Are you passionate about precision, numbers, and making a measurable impact behind the scenes? Join our dynamic and fast-growing customer on the outskirts of Doncaster, where your skills as a Finance Administrator will play a vital role in shaping our financial stability and success. What you'll be doing: Supporting day-to-day financial tasks, ensuring accuracy, and helping build insightful reports for decision-makers. Responsibilities include: Processing and reviewing customer invoices with meticulous attention to detail Accurately coding and reviewing supplier invoices Recording payments and receipts in a timely fashion Managing employee expense submissions and reimbursement cycles Resolving customer finance-related queries with professionalism and empathy Preparing and checking ledger balances and monthly accounts Supporting the finance team with ad hoc management reporting Ideally, you will have worked in a similar role and will have:- Prior experience in a finance/accounts-related role Familiarity with Xero accounting software Experience working in SaaS or hardware manufacturing environments The Type of Person We're Looking ForYou'll thrive in this role if you bring a growth mindset and a natural curiosity to learn and improve. Communicate clearly and confidently across teams, have a drive for excellence and take pride in your work We're more than just numbers-we're a collaborative, forward-thinking team shaping smarter solutions. You'll gain exposure to a wide range of financial processes and work in a supportive environment where your ideas count and your growth matters. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 25, 2025
Full time
PERMANENT FINANCE ADMINISTRATOR - OFFICE BASED - OUTSKIRTS OF DONCASTER - UP TO 28K Are you passionate about precision, numbers, and making a measurable impact behind the scenes? Join our dynamic and fast-growing customer on the outskirts of Doncaster, where your skills as a Finance Administrator will play a vital role in shaping our financial stability and success. What you'll be doing: Supporting day-to-day financial tasks, ensuring accuracy, and helping build insightful reports for decision-makers. Responsibilities include: Processing and reviewing customer invoices with meticulous attention to detail Accurately coding and reviewing supplier invoices Recording payments and receipts in a timely fashion Managing employee expense submissions and reimbursement cycles Resolving customer finance-related queries with professionalism and empathy Preparing and checking ledger balances and monthly accounts Supporting the finance team with ad hoc management reporting Ideally, you will have worked in a similar role and will have:- Prior experience in a finance/accounts-related role Familiarity with Xero accounting software Experience working in SaaS or hardware manufacturing environments The Type of Person We're Looking ForYou'll thrive in this role if you bring a growth mindset and a natural curiosity to learn and improve. Communicate clearly and confidently across teams, have a drive for excellence and take pride in your work We're more than just numbers-we're a collaborative, forward-thinking team shaping smarter solutions. You'll gain exposure to a wide range of financial processes and work in a supportive environment where your ideas count and your growth matters. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Our client, an expanding engineering business, seek to appoint a Sales Executive to their sales team. The Sales Executive will have excellent written English skills, great communication skills, be very well organised and capable of running the admin for multiple concurrent projects independently, and be comfortable on the phone working pro-actively to contact existing customers to chase progress. As you become more comfortable in post the option is there to move into a Sales Manager role if you wish. The appointed Sales Executive will need to have good commercial knowledge and will work alongside the technical team to better understand customer requirements. You don't need to be an engineer but you do need to understand the requirements of a technical sale and be able to understand technical info. You'll be given free reign (within reason!) to manage your own diary and must be well organised with good overall knowledge of the sales process. You'll be working on existing accounts and already 'opened' new accounts but as you progress you'll be able to target the contracts you want to work on and build the relationships you feel will best suit the business if you'd like. Sales Executive - Role & Responsibilities - Sales Administrator, Engineering, Manufacturing, Business Development - Contact customers by phone to chase progress on current and expected orders - Liaise with field engineers and partner companies to better understand customer needs - Create and follow sales plans for business development and revenue growth - Work closely with the Sales Reps to understand client needs and send out targeted mailing/marketing material Sales Executive - Skills & Abilities - Sales Administrator, Engineering, Manufacturing, Business Development - Experience working in a sales admin role for an engineering or manufacturing business very beneficial - Excellent communication and English language skills - Attention to detail and excellent formal written English Sales Executive, Sales Administrator, Engineering, Manufacturing, Business Development, Sales Manager, Written English If this role could appeal please do apply now!
Jul 25, 2025
Full time
Our client, an expanding engineering business, seek to appoint a Sales Executive to their sales team. The Sales Executive will have excellent written English skills, great communication skills, be very well organised and capable of running the admin for multiple concurrent projects independently, and be comfortable on the phone working pro-actively to contact existing customers to chase progress. As you become more comfortable in post the option is there to move into a Sales Manager role if you wish. The appointed Sales Executive will need to have good commercial knowledge and will work alongside the technical team to better understand customer requirements. You don't need to be an engineer but you do need to understand the requirements of a technical sale and be able to understand technical info. You'll be given free reign (within reason!) to manage your own diary and must be well organised with good overall knowledge of the sales process. You'll be working on existing accounts and already 'opened' new accounts but as you progress you'll be able to target the contracts you want to work on and build the relationships you feel will best suit the business if you'd like. Sales Executive - Role & Responsibilities - Sales Administrator, Engineering, Manufacturing, Business Development - Contact customers by phone to chase progress on current and expected orders - Liaise with field engineers and partner companies to better understand customer needs - Create and follow sales plans for business development and revenue growth - Work closely with the Sales Reps to understand client needs and send out targeted mailing/marketing material Sales Executive - Skills & Abilities - Sales Administrator, Engineering, Manufacturing, Business Development - Experience working in a sales admin role for an engineering or manufacturing business very beneficial - Excellent communication and English language skills - Attention to detail and excellent formal written English Sales Executive, Sales Administrator, Engineering, Manufacturing, Business Development, Sales Manager, Written English If this role could appeal please do apply now!
Our client, an expanding engineering business, seek to appoint a Sales Executive to their sales team. The Sales Executive will have excellent written English skills, great communication skills, be very well organised and capable of running the admin for multiple concurrent projects independently, and be comfortable on the phone working pro-actively to contact existing customers to chase progress. As you become more comfortable in post the option is there to move into a Sales Manager role if you wish. The appointed Sales Executive will need to have good commercial knowledge and will work alongside the technical team to better understand customer requirements. You don't need to be an engineer but you do need to understand the requirements of a technical sale and be able to understand technical info. You'll be given free reign (within reason!) to manage your own diary and must be well organised with good overall knowledge of the sales process. You'll be working on existing accounts and already 'opened' new accounts but as you progress you'll be able to target the contracts you want to work on and build the relationships you feel will best suit the business if you'd like. Sales Executive - Role & Responsibilities - Sales Administrator, Engineering, Manufacturing, Business Development - Contact customers by phone to chase progress on current and expected orders - Liaise with field engineers and partner companies to better understand customer needs - Create and follow sales plans for business development and revenue growth - Work closely with the Sales Reps to understand client needs and send out targeted mailing/marketing material Sales Executive - Skills & Abilities - Sales Administrator, Engineering, Manufacturing, Business Development - Experience working in a sales admin role for an engineering or manufacturing business very beneficial - Excellent communication and English language skills - Attention to detail and excellent formal written English Sales Executive, Sales Administrator, Engineering, Manufacturing, Business Development, Sales Manager, Written English If this role could appeal please do apply now!
Jul 25, 2025
Full time
Our client, an expanding engineering business, seek to appoint a Sales Executive to their sales team. The Sales Executive will have excellent written English skills, great communication skills, be very well organised and capable of running the admin for multiple concurrent projects independently, and be comfortable on the phone working pro-actively to contact existing customers to chase progress. As you become more comfortable in post the option is there to move into a Sales Manager role if you wish. The appointed Sales Executive will need to have good commercial knowledge and will work alongside the technical team to better understand customer requirements. You don't need to be an engineer but you do need to understand the requirements of a technical sale and be able to understand technical info. You'll be given free reign (within reason!) to manage your own diary and must be well organised with good overall knowledge of the sales process. You'll be working on existing accounts and already 'opened' new accounts but as you progress you'll be able to target the contracts you want to work on and build the relationships you feel will best suit the business if you'd like. Sales Executive - Role & Responsibilities - Sales Administrator, Engineering, Manufacturing, Business Development - Contact customers by phone to chase progress on current and expected orders - Liaise with field engineers and partner companies to better understand customer needs - Create and follow sales plans for business development and revenue growth - Work closely with the Sales Reps to understand client needs and send out targeted mailing/marketing material Sales Executive - Skills & Abilities - Sales Administrator, Engineering, Manufacturing, Business Development - Experience working in a sales admin role for an engineering or manufacturing business very beneficial - Excellent communication and English language skills - Attention to detail and excellent formal written English Sales Executive, Sales Administrator, Engineering, Manufacturing, Business Development, Sales Manager, Written English If this role could appeal please do apply now!
Position: Quality Assurance Manager Location: Glasgow Department: Operations Reports To: Director, Quality Assurance Position Summary The Quality Assurance Manager is responsible for providing support to the Director, Quality Assurance in the maintenance of the company's management system, office audits and certifications. This role is also responsible for managing the administration of vetting processes (SIRE and Flag Inspections) and line manager for Quality Assurance Coordinators. Major Responsibilities Support the Management of Change (MOC) process for the company's management system. Responsible for scheduling and closing out of Office audits (Glasgow and Singapore). Coordinate inter-departmental TMSA review, updates and submission for TMSA self-assessment into OCIMF database. System administrator for company accounts with Flag administrations, Classification Societies, OCIMF SIRE and Q88. Manage the administration of vetting processes (SIRE and Flag inspections). As line manager, training and development of Quality Assurance Coordinators. Coordinate and collate information for company management review material. Any other duties assigned by line manager. Requirements (Knowledge, Skills & Abilities) Knowledge of international maritime regulations, SIRE inspection and TMSA requirements. Strong organisational and skill, problem solving and time management. Excellent attention to detail and work ethic. Strong teamwork, interpersonal, and communication skills. Benefits Package Hybrid working.Although you are welcome to work in our Finnieston office full time, you are able to work from home up to 2 days per week, after successfullycompleting the probationary period. 36 days' annual leave inclusive of public holidays, raising to 41 with continued service. Private health, dental, and travel cover. Annual bonus programme. Additional annual bonus used to promote employee wellbeing. Up to 9% employer pension contributions. Life assurance equivalent to four times your annual salary. Enhanced family friendly and company sick leave/pay. Cycle to work scheme. Season ticket loan scheme. Employee assistance programme. Up to 3 additional days' leave to promote Seapeak's commitment to corporate social responsibility (CSR) - use these days for things such as volunteer work or to celebrate a significant life event or a religious/cultural holiday. About Seapeak Seapeak is one of the world's largest independent owner-operators, with ownership interests in over 90 LNG, LPG, Ethane and multigas carriers, and an LNG regasification terminal. With investment from our sponsor, leading alternative investment firm, Stonepeak, there has been a positive repositioning for our company with focus on growth-based commercial diversification. Delivering on our goals to expand our fleet and diversify our portfolio, Seapeak has most recently acquired Evergas for $700 million, which primarily focuses its operations on the shipment of ethane - an even greener global fuel source. Our business is important - we are powering the day-to-day lives of so many - and we are looking to build our Team to support our growth through acquisition and newbuild orders. At Seapeak, we are committed to building successful careers and future leaders. Join us! For the chance to be empowered, to make decisions and be part of a supportive, high-achieving Team. We set the standard for industry. We are solution driven, accountable for results and measured by success.
Jul 25, 2025
Full time
Position: Quality Assurance Manager Location: Glasgow Department: Operations Reports To: Director, Quality Assurance Position Summary The Quality Assurance Manager is responsible for providing support to the Director, Quality Assurance in the maintenance of the company's management system, office audits and certifications. This role is also responsible for managing the administration of vetting processes (SIRE and Flag Inspections) and line manager for Quality Assurance Coordinators. Major Responsibilities Support the Management of Change (MOC) process for the company's management system. Responsible for scheduling and closing out of Office audits (Glasgow and Singapore). Coordinate inter-departmental TMSA review, updates and submission for TMSA self-assessment into OCIMF database. System administrator for company accounts with Flag administrations, Classification Societies, OCIMF SIRE and Q88. Manage the administration of vetting processes (SIRE and Flag inspections). As line manager, training and development of Quality Assurance Coordinators. Coordinate and collate information for company management review material. Any other duties assigned by line manager. Requirements (Knowledge, Skills & Abilities) Knowledge of international maritime regulations, SIRE inspection and TMSA requirements. Strong organisational and skill, problem solving and time management. Excellent attention to detail and work ethic. Strong teamwork, interpersonal, and communication skills. Benefits Package Hybrid working.Although you are welcome to work in our Finnieston office full time, you are able to work from home up to 2 days per week, after successfullycompleting the probationary period. 36 days' annual leave inclusive of public holidays, raising to 41 with continued service. Private health, dental, and travel cover. Annual bonus programme. Additional annual bonus used to promote employee wellbeing. Up to 9% employer pension contributions. Life assurance equivalent to four times your annual salary. Enhanced family friendly and company sick leave/pay. Cycle to work scheme. Season ticket loan scheme. Employee assistance programme. Up to 3 additional days' leave to promote Seapeak's commitment to corporate social responsibility (CSR) - use these days for things such as volunteer work or to celebrate a significant life event or a religious/cultural holiday. About Seapeak Seapeak is one of the world's largest independent owner-operators, with ownership interests in over 90 LNG, LPG, Ethane and multigas carriers, and an LNG regasification terminal. With investment from our sponsor, leading alternative investment firm, Stonepeak, there has been a positive repositioning for our company with focus on growth-based commercial diversification. Delivering on our goals to expand our fleet and diversify our portfolio, Seapeak has most recently acquired Evergas for $700 million, which primarily focuses its operations on the shipment of ethane - an even greener global fuel source. Our business is important - we are powering the day-to-day lives of so many - and we are looking to build our Team to support our growth through acquisition and newbuild orders. At Seapeak, we are committed to building successful careers and future leaders. Join us! For the chance to be empowered, to make decisions and be part of a supportive, high-achieving Team. We set the standard for industry. We are solution driven, accountable for results and measured by success.
Echo House is a market leader specialising in Project Management, Creative & Technical Design, Artworking, Digital Content, Print, Experiential Brand Activation, and Sustainable Creative Production. OUR MISSION Echo's mission is to empower our clients by delivering exceptional design and quality through a seamless integration of innovation, technology, and meticulous attention to detail, creating experiences that go beyond expectation. We are committed to nurturing sustainable practices, prioritising the wellbeing of our planet, whilst maintaining an unwavering dedication to superior service. With passion driving our purpose, we promise to excel, consistently and without compromise. WE STAND FOR An extraordinary culture of empowerment, respect, authenticity and collaboration, and a business that exceeds all expectations. A team that delivers beyond our leadership and who have an extraordinary life in and outside of the workplace. That Echo is acknowledged as the leader of sustainable design and creative production in the world. Scope of the Role: Collaborative. Positive. Respectful. Organised. Exceptional People Skills. Project Administrators play a key role in supporting the management of jobs and projects at every level at Echo House. Working as an associate to the Project Coordinators and Managers, providing organisational and administration support as well as liaising directly with clients. Project Administrators follow specific jobs throughout the company ensuring our products and services are delivered on time and on point. Excellent communication and organisational skills are essential to ensuring effective co-ordination of high-quality work while under the pressures of time and budgets. At Echo, our workflow approach is a hybrid. Dependent on the nature of the works, we combine the structured predictability of the Waterfall method with the flexible adaptability of Agile. This necessitates that all our team members are comfortable and proficient in both approaches, ensuring seamless integration and adaptability according to project demands. The nature of our industry is that working ad hoc additional hours, or out of normal working hours, can be expected as a normal function of this role. Paid overtime, or time in lieu, is not provided for this. The leadership team of Echo House remain committed to limiting the extent and potential impact of this, for all individuals at Echo. Echo operates within the vibrant pulse of the design and production industry, one of the world's most challenging yet fulfilling creative sectors. Our ethos centres around positivity, which underpins every interaction, be it team collaboration, client communication, or individual tasks. As the dynamics of our work continually evolve, maintaining flexibility, responsiveness, and composure are essential to delivering efficient and effective results. We uphold a culture of mutual respect, acknowledging that each team member's unique contributions enrich our collective output. Success at Echo hinges on your capacity to collaborate, deliver results, and bring a proactive spirit to our dynamic, often high-pressure environment. Main Duties and Responsibilities: UNIVERSAL Operating with integrity - performing whole and complete work for and with all Echo colleagues, clients and suppliers alike. Ensuring Echo House maintains its status as an industry leading team of dynamic, proactive & professional specialists. In depth training is provided as a core part of all new starters' induction. In addition, with such a nuanced and bespoke business, on-the-job learning remains the single most effective way to learn what we do and how we do it. Client Liaison To support the more senior Project team members in their communications with the client, and internal teams. Receiving briefs from clients and interpreting them, in close collaboration with senior Project team members, into orders to be quoted on our internal MIS system. Regularly updating clients on their job status and fulfilling all clients' needs and expectations. Job Management Data entry on to our MIS system. Translating orders into a brief for the design, studio, production, packing and installation teams including spreadsheet and presentation preparation. Co-ordination of spreadsheets for roll outs, including managing data breakdowns for each team and analysing data for quoting. Liaising with our studio, manufacturing, dispatch and installation teams to ensure jobs and projects are on track and feedback to clients on their status. Preparing installation briefs for bespoke jobs. Essential admin support; such as spreadsheet preparation and formatting, label printing, adhoc online procurement of the weird and wonderful. Financial and Commercial Management Ensure all accounts are kept up to date and invoiced accurately on time. Team Work Positive and constructive collaboration is key to everything we do at Echo. Maintaining regular, clear and positive communication with all teams and Directors is essential to ensuring jobs and projects are completed correctly. GENERAL Echo is a dynamic, busy company with a close working team and as such we sometimes require our employees to work on additional bespoke projects outside of their daily duties. This is also aimed to encourage and broaden individual skills and ambitions. To perform other reasonable tasks as required by the Directors or your department head. Follow and promote to colleagues, visitors and the public all health and safety procedures and protocols. Follow Echo's sustainability policies and procedures. Promote sustainable operations to colleagues, clients and suppliers. ESSENTIAL INDIVIDUAL CHARACTERISTICS Excellent time management. Excellent organisational skills. Excellent attention to detail. Individual diligence with a focus on team participation. Level-headed approach to demanding circumstances. Good leadership skills. Good written and oral communication skills. Ability to clearly communicate instructions to a team. Flexibility and willingness to provide practical support where necessary. Good Excel and MS Office knowledge and practical experience. A quick learner with a positive approach will pick up everything they need to know at Echo. DESIRABLE INDIVIDUAL CHARACTERISTICS: A dynamic individual who takes pride and enthusiasm in all tasks they are assigned and those they seek out themselves proactively. Ability to manage multiple projects of varying nature simultaneously. OUR GUIDING PRINCIPLES Embrace Being Uncomfortable - The greatest learning moments occur when outside of your comfort zone. Be Quick Don't Hurry - provide agile service without compromising quality of work. Constantly Curious and Open to the New - Immerse into experiences and think outside the norm. All Hands on Deck, Always - No matter the nature of the job, we get it done together. Truth in Words and Actions - Take ownership and accountability. Culture in Action - Shut down conversations that are detrimental to other individuals. Look to surround yourself with colleagues that talk about visions and ideas, not other people. Equality and Diversity: We promote a working environment in which diversity is recognised, valued, and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect where everyone accepts the concept of individual responsibility. It is therefore your responsibility to make sure you always observe and adhere to this policy.
Jul 25, 2025
Full time
Echo House is a market leader specialising in Project Management, Creative & Technical Design, Artworking, Digital Content, Print, Experiential Brand Activation, and Sustainable Creative Production. OUR MISSION Echo's mission is to empower our clients by delivering exceptional design and quality through a seamless integration of innovation, technology, and meticulous attention to detail, creating experiences that go beyond expectation. We are committed to nurturing sustainable practices, prioritising the wellbeing of our planet, whilst maintaining an unwavering dedication to superior service. With passion driving our purpose, we promise to excel, consistently and without compromise. WE STAND FOR An extraordinary culture of empowerment, respect, authenticity and collaboration, and a business that exceeds all expectations. A team that delivers beyond our leadership and who have an extraordinary life in and outside of the workplace. That Echo is acknowledged as the leader of sustainable design and creative production in the world. Scope of the Role: Collaborative. Positive. Respectful. Organised. Exceptional People Skills. Project Administrators play a key role in supporting the management of jobs and projects at every level at Echo House. Working as an associate to the Project Coordinators and Managers, providing organisational and administration support as well as liaising directly with clients. Project Administrators follow specific jobs throughout the company ensuring our products and services are delivered on time and on point. Excellent communication and organisational skills are essential to ensuring effective co-ordination of high-quality work while under the pressures of time and budgets. At Echo, our workflow approach is a hybrid. Dependent on the nature of the works, we combine the structured predictability of the Waterfall method with the flexible adaptability of Agile. This necessitates that all our team members are comfortable and proficient in both approaches, ensuring seamless integration and adaptability according to project demands. The nature of our industry is that working ad hoc additional hours, or out of normal working hours, can be expected as a normal function of this role. Paid overtime, or time in lieu, is not provided for this. The leadership team of Echo House remain committed to limiting the extent and potential impact of this, for all individuals at Echo. Echo operates within the vibrant pulse of the design and production industry, one of the world's most challenging yet fulfilling creative sectors. Our ethos centres around positivity, which underpins every interaction, be it team collaboration, client communication, or individual tasks. As the dynamics of our work continually evolve, maintaining flexibility, responsiveness, and composure are essential to delivering efficient and effective results. We uphold a culture of mutual respect, acknowledging that each team member's unique contributions enrich our collective output. Success at Echo hinges on your capacity to collaborate, deliver results, and bring a proactive spirit to our dynamic, often high-pressure environment. Main Duties and Responsibilities: UNIVERSAL Operating with integrity - performing whole and complete work for and with all Echo colleagues, clients and suppliers alike. Ensuring Echo House maintains its status as an industry leading team of dynamic, proactive & professional specialists. In depth training is provided as a core part of all new starters' induction. In addition, with such a nuanced and bespoke business, on-the-job learning remains the single most effective way to learn what we do and how we do it. Client Liaison To support the more senior Project team members in their communications with the client, and internal teams. Receiving briefs from clients and interpreting them, in close collaboration with senior Project team members, into orders to be quoted on our internal MIS system. Regularly updating clients on their job status and fulfilling all clients' needs and expectations. Job Management Data entry on to our MIS system. Translating orders into a brief for the design, studio, production, packing and installation teams including spreadsheet and presentation preparation. Co-ordination of spreadsheets for roll outs, including managing data breakdowns for each team and analysing data for quoting. Liaising with our studio, manufacturing, dispatch and installation teams to ensure jobs and projects are on track and feedback to clients on their status. Preparing installation briefs for bespoke jobs. Essential admin support; such as spreadsheet preparation and formatting, label printing, adhoc online procurement of the weird and wonderful. Financial and Commercial Management Ensure all accounts are kept up to date and invoiced accurately on time. Team Work Positive and constructive collaboration is key to everything we do at Echo. Maintaining regular, clear and positive communication with all teams and Directors is essential to ensuring jobs and projects are completed correctly. GENERAL Echo is a dynamic, busy company with a close working team and as such we sometimes require our employees to work on additional bespoke projects outside of their daily duties. This is also aimed to encourage and broaden individual skills and ambitions. To perform other reasonable tasks as required by the Directors or your department head. Follow and promote to colleagues, visitors and the public all health and safety procedures and protocols. Follow Echo's sustainability policies and procedures. Promote sustainable operations to colleagues, clients and suppliers. ESSENTIAL INDIVIDUAL CHARACTERISTICS Excellent time management. Excellent organisational skills. Excellent attention to detail. Individual diligence with a focus on team participation. Level-headed approach to demanding circumstances. Good leadership skills. Good written and oral communication skills. Ability to clearly communicate instructions to a team. Flexibility and willingness to provide practical support where necessary. Good Excel and MS Office knowledge and practical experience. A quick learner with a positive approach will pick up everything they need to know at Echo. DESIRABLE INDIVIDUAL CHARACTERISTICS: A dynamic individual who takes pride and enthusiasm in all tasks they are assigned and those they seek out themselves proactively. Ability to manage multiple projects of varying nature simultaneously. OUR GUIDING PRINCIPLES Embrace Being Uncomfortable - The greatest learning moments occur when outside of your comfort zone. Be Quick Don't Hurry - provide agile service without compromising quality of work. Constantly Curious and Open to the New - Immerse into experiences and think outside the norm. All Hands on Deck, Always - No matter the nature of the job, we get it done together. Truth in Words and Actions - Take ownership and accountability. Culture in Action - Shut down conversations that are detrimental to other individuals. Look to surround yourself with colleagues that talk about visions and ideas, not other people. Equality and Diversity: We promote a working environment in which diversity is recognised, valued, and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect where everyone accepts the concept of individual responsibility. It is therefore your responsibility to make sure you always observe and adhere to this policy.
Sewell Wallis are recruiting for Group Financial Controller for a fantastic forward-thinking services industry business based in Harrogate. The role of Group Financial Controller reports directly to the CFO, overseeing the businesses 4 main divisions of financial accounting, management accounting, cash collection and purchase ledger. You will ensure that there are robust financial controls in place that are being complied with, as well as taking ownership of the financial statements for the Group and the consolidated accounts. This business offers a flexible and forward-thinking approach to work. They are looking for someone who has worked in the services industry with a fast growing business. What will you be doing? Responsible for the closure of month end management and group accounts reporting. Driving improvements in month end processes. Responsible for external reporting requirements. Reviewing and maintaining company accounting policies and procedures. Ownership of the all the financial statements of the Group, including full PLC group consolidated accounts. Oversee the annual statutory audit. What skills are we looking for? Qualified candidate (ACA, ACCA, CIMA). Strong technical accounting knowledge. Advanced Excel knowledge. Experience working with an AIM listed or plc business. Evidenced people management. Experience in a Financial Controller in a Group setting. What's on offer? A competitive salary of circa 95,000. 10% bonus. Life assurance. Private medical insurance. Hybrid working. Send us your CV below, or contact Inci Evcil for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Jul 25, 2025
Full time
Sewell Wallis are recruiting for Group Financial Controller for a fantastic forward-thinking services industry business based in Harrogate. The role of Group Financial Controller reports directly to the CFO, overseeing the businesses 4 main divisions of financial accounting, management accounting, cash collection and purchase ledger. You will ensure that there are robust financial controls in place that are being complied with, as well as taking ownership of the financial statements for the Group and the consolidated accounts. This business offers a flexible and forward-thinking approach to work. They are looking for someone who has worked in the services industry with a fast growing business. What will you be doing? Responsible for the closure of month end management and group accounts reporting. Driving improvements in month end processes. Responsible for external reporting requirements. Reviewing and maintaining company accounting policies and procedures. Ownership of the all the financial statements of the Group, including full PLC group consolidated accounts. Oversee the annual statutory audit. What skills are we looking for? Qualified candidate (ACA, ACCA, CIMA). Strong technical accounting knowledge. Advanced Excel knowledge. Experience working with an AIM listed or plc business. Evidenced people management. Experience in a Financial Controller in a Group setting. What's on offer? A competitive salary of circa 95,000. 10% bonus. Life assurance. Private medical insurance. Hybrid working. Send us your CV below, or contact Inci Evcil for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Loan Operations Analyst We are looking for a Loan Operations Analyst in our Operations team. Our Loan Operations Team is focused on supporting the efficient and accurate flow of 'borrowers' through our lending process. We partner with our Sales Team and Underwriters to assess, verify, and document each loan opportunity. Who are we? We're Funding Circle. We back small businesses to succeed. At Funding Circle, we believe the world needs small businesses. That's why we've made it our mission to help them get the finance they need to grow. With more than a decade of expertise under our belt, we've built a game-changer of a platform with cutting-edge data and technology that's reshaping the landscape of SME lending. Say goodbye to lengthy applications and hello to lightning-fast decisions! In just minutes, SMEs across the UK can get a decision, giving them access to competitive funding in a flash. We know that good business is about good people. So we pride ourselves on providing meaningful, human support as well as fast, hassle free processes to deliver an unbeatable customer experience. The role This is a busy admin role where you will be reviewing and processing loan applications to provide fast, efficient funding to small businesses in the UK. Reviewing financial accounts, bank statements and risk reports to process loan applications Completing know your customer (KYC) checks during the borrowers on-boarding journey and referring cases to our AML and Fraud teams where required Use third party systems to collect information on the applicant and their business Perform rigorous quality assurance: Reconcile loan documents and internal system data for completeness and accuracy Working in a collaborative team environment Proactively problem solving, identifying and confidently mitigating any risks, issues or control weaknesses that arise in your day-to-day What we're looking for At least 6 months experience in a high volume operations or administrative role Ability to work to deadlines and business goals in a fast paced, dynamic environment Excellent attention to detail, self motivation, strong organisational skills and ability to follow procedures Ability to complete tasks that are repetitive in nature Willingness to learn and adapt with ever evolving policies and procedures It would be great, but not essential, if you had familiarity with financial documents, bank statements and identification documents At Funding Circle we are committed to building diverse teams so please apply even if your past experience doesn't align perfectly with the requirements. Want to learn more? We have a huge impact on the businesses that borrow through our platform, the communities they serve and the overall economy (last year £6.9bn of GDP generated). You can read our full Impact Report here: To see what our customers think, visit our Trustpilot page: And we're still evolving! Our award-winning multi-product platform is solving more SME finance challenges than ever before. We think big, rally together and meet the needs of SME customers like no other. Why join us? At Funding Circle, we celebrate and support the differences that make you, you. We're proud to be an equal-opportunity workplace and affirmative-action employer. We truly believe that diversity makes us better . As a flexible-first employer we offer hybrid working at Funding Circle, and we've long believed in a 'best of both' approach to in-office collaboration and non-office days. We expect our teams to be in our London office three times a week, where you can take advantage of our newly refurbished hybrid working space, barista made coffee and subsidised lunches (via JustEat) every day! We back our Circlers to build their own incredible career, making a difference to small businesses every day. Our Circler proposition is designed to support employees both in and out of work, and it is anchored around four pillars: Health, Wealth, Development & Lifestyle. A few highlights: Flexibility: We provide you with a benefit allowance so that you can tailor your benefit selection to you and your family's needs. Health: Private Medical Insurance, Dental Insurance, Health Cash Plan, Health Assessments (including female fertility health assessments), eyecare vouchers, flu jabs, Wellhub (for discounted flexible gym membership and access to wellbeing apps) access to a free Employee Assistance Programme and free Digital GP for yourself and any children under 16. Wealth: Life Assurance, Income Protection, Critical Illness Cover, financial coaching through Octopus Money Coach, a tax-advantaged share scheme, a free mortgage advisor partnership and discounts across numerous retailers through Perks at Work. Development: Dedicated annual Learning & Development allowance and full access to internal learning platform. Lifestyle: Electric Car Scheme, Cycle to Work scheme, Season Ticket Loans, and more! And finally, we have award winning parental leave policies supporting parents through enhanced maternity, partner and adoption leave, as well as additional leave for parental bereavement and for fertility treatments. Ready to make a difference? We'd love to hear from you.
Jul 25, 2025
Full time
Loan Operations Analyst We are looking for a Loan Operations Analyst in our Operations team. Our Loan Operations Team is focused on supporting the efficient and accurate flow of 'borrowers' through our lending process. We partner with our Sales Team and Underwriters to assess, verify, and document each loan opportunity. Who are we? We're Funding Circle. We back small businesses to succeed. At Funding Circle, we believe the world needs small businesses. That's why we've made it our mission to help them get the finance they need to grow. With more than a decade of expertise under our belt, we've built a game-changer of a platform with cutting-edge data and technology that's reshaping the landscape of SME lending. Say goodbye to lengthy applications and hello to lightning-fast decisions! In just minutes, SMEs across the UK can get a decision, giving them access to competitive funding in a flash. We know that good business is about good people. So we pride ourselves on providing meaningful, human support as well as fast, hassle free processes to deliver an unbeatable customer experience. The role This is a busy admin role where you will be reviewing and processing loan applications to provide fast, efficient funding to small businesses in the UK. Reviewing financial accounts, bank statements and risk reports to process loan applications Completing know your customer (KYC) checks during the borrowers on-boarding journey and referring cases to our AML and Fraud teams where required Use third party systems to collect information on the applicant and their business Perform rigorous quality assurance: Reconcile loan documents and internal system data for completeness and accuracy Working in a collaborative team environment Proactively problem solving, identifying and confidently mitigating any risks, issues or control weaknesses that arise in your day-to-day What we're looking for At least 6 months experience in a high volume operations or administrative role Ability to work to deadlines and business goals in a fast paced, dynamic environment Excellent attention to detail, self motivation, strong organisational skills and ability to follow procedures Ability to complete tasks that are repetitive in nature Willingness to learn and adapt with ever evolving policies and procedures It would be great, but not essential, if you had familiarity with financial documents, bank statements and identification documents At Funding Circle we are committed to building diverse teams so please apply even if your past experience doesn't align perfectly with the requirements. Want to learn more? We have a huge impact on the businesses that borrow through our platform, the communities they serve and the overall economy (last year £6.9bn of GDP generated). You can read our full Impact Report here: To see what our customers think, visit our Trustpilot page: And we're still evolving! Our award-winning multi-product platform is solving more SME finance challenges than ever before. We think big, rally together and meet the needs of SME customers like no other. Why join us? At Funding Circle, we celebrate and support the differences that make you, you. We're proud to be an equal-opportunity workplace and affirmative-action employer. We truly believe that diversity makes us better . As a flexible-first employer we offer hybrid working at Funding Circle, and we've long believed in a 'best of both' approach to in-office collaboration and non-office days. We expect our teams to be in our London office three times a week, where you can take advantage of our newly refurbished hybrid working space, barista made coffee and subsidised lunches (via JustEat) every day! We back our Circlers to build their own incredible career, making a difference to small businesses every day. Our Circler proposition is designed to support employees both in and out of work, and it is anchored around four pillars: Health, Wealth, Development & Lifestyle. A few highlights: Flexibility: We provide you with a benefit allowance so that you can tailor your benefit selection to you and your family's needs. Health: Private Medical Insurance, Dental Insurance, Health Cash Plan, Health Assessments (including female fertility health assessments), eyecare vouchers, flu jabs, Wellhub (for discounted flexible gym membership and access to wellbeing apps) access to a free Employee Assistance Programme and free Digital GP for yourself and any children under 16. Wealth: Life Assurance, Income Protection, Critical Illness Cover, financial coaching through Octopus Money Coach, a tax-advantaged share scheme, a free mortgage advisor partnership and discounts across numerous retailers through Perks at Work. Development: Dedicated annual Learning & Development allowance and full access to internal learning platform. Lifestyle: Electric Car Scheme, Cycle to Work scheme, Season Ticket Loans, and more! And finally, we have award winning parental leave policies supporting parents through enhanced maternity, partner and adoption leave, as well as additional leave for parental bereavement and for fertility treatments. Ready to make a difference? We'd love to hear from you.
Hamilton Barnes is a recruitment agency in the heart of London founded in 2014 specialising in delivering leading-edge recruitment solutions for pioneering technologies. As experts in Network Engineering recruitment, we support customers to help them secure the best talent and opportunities in the market. Hamilton Barnes has experienced huge growth in the last 11 years, going from 2 to 100 heads with the aim of increasing to 150 by 2026. Due to our growth, we are now recruiting a Compliance Administrator to join our Compliance Team! About the role Contractor rapport Manage relationships with contractors and meet their requirements. Ensure the standard of contractor onboarding. Keep up to date with contractor movements. Check eligibility of contractors Ensure contractor aftercare is implemented. Field all queries start-to-finish. Support Assist recruitment and onboarding of all contractors. Liaise with our legal team. Support and liaise with the team in managing workflows and attendance at planning, completion, and finalisation meetings. Check in with all contractors. Complete background checks Reporting to clients and answering questions on the audit and statutory financial statements. Meeting internal and external deadlines. Partaking in regular meetings to discuss progress and any client/candidate issues. Induction with contractors; onboarding, payroll Payroll Assist with monthly payroll reports. Collate information and continually update the payment cycle. Ensure payroll meets compliance and regulations. Confirm payroll aligns with submitted timesheets. Compliance You'll need to provide day-to-day compliance and conduct oversight of Hamilton Barnes internal infrastructure. Experience in advising, mentoring, and reviewing audits and statutory accounts assignments. Providing conduct related guidance and advice on the development of products, services and supporting technologies including an assessment of related regulatory risks. Identifying, managing, and escalating conduct risks and risk themes within the business Demonstrating ownership of issues and breaches, ensuring they are logged and tracked to conclusion and escalated to senior management where appropriate. Reporting on a regular basis to the Directors on auditing and internal portal payment System Review of audit finalisation documents including financial statements and reports to management. Offboarding - implementing a process around offboarding and adhering to industry standards. IR35 - proactively using SDS and ensure the candidates and clients are signed off. Dispute resolution - resolving contractor disputes and issues and proactively coming to a conclusion. Collating data and presenting to HMRC quarterly to maintain the standards (attention to detail) Skills and Qualifications Phone & email etiquette Team player Good attention to detail Proactive problem solving Dynamic Strong written and verbal communication skills Previous administration or data analytics experience desired Degree essential or 2 years prior experience in compliance The candidate will be joining an exciting team with huge growth ahead. Benefits Be part of a fast-growing team Competitive Salary Mental Well-Being Coach Free Haircuts / Lash tech Access to an Independent Financial Planner Nights out, trips and plenty of incentives
Jul 25, 2025
Full time
Hamilton Barnes is a recruitment agency in the heart of London founded in 2014 specialising in delivering leading-edge recruitment solutions for pioneering technologies. As experts in Network Engineering recruitment, we support customers to help them secure the best talent and opportunities in the market. Hamilton Barnes has experienced huge growth in the last 11 years, going from 2 to 100 heads with the aim of increasing to 150 by 2026. Due to our growth, we are now recruiting a Compliance Administrator to join our Compliance Team! About the role Contractor rapport Manage relationships with contractors and meet their requirements. Ensure the standard of contractor onboarding. Keep up to date with contractor movements. Check eligibility of contractors Ensure contractor aftercare is implemented. Field all queries start-to-finish. Support Assist recruitment and onboarding of all contractors. Liaise with our legal team. Support and liaise with the team in managing workflows and attendance at planning, completion, and finalisation meetings. Check in with all contractors. Complete background checks Reporting to clients and answering questions on the audit and statutory financial statements. Meeting internal and external deadlines. Partaking in regular meetings to discuss progress and any client/candidate issues. Induction with contractors; onboarding, payroll Payroll Assist with monthly payroll reports. Collate information and continually update the payment cycle. Ensure payroll meets compliance and regulations. Confirm payroll aligns with submitted timesheets. Compliance You'll need to provide day-to-day compliance and conduct oversight of Hamilton Barnes internal infrastructure. Experience in advising, mentoring, and reviewing audits and statutory accounts assignments. Providing conduct related guidance and advice on the development of products, services and supporting technologies including an assessment of related regulatory risks. Identifying, managing, and escalating conduct risks and risk themes within the business Demonstrating ownership of issues and breaches, ensuring they are logged and tracked to conclusion and escalated to senior management where appropriate. Reporting on a regular basis to the Directors on auditing and internal portal payment System Review of audit finalisation documents including financial statements and reports to management. Offboarding - implementing a process around offboarding and adhering to industry standards. IR35 - proactively using SDS and ensure the candidates and clients are signed off. Dispute resolution - resolving contractor disputes and issues and proactively coming to a conclusion. Collating data and presenting to HMRC quarterly to maintain the standards (attention to detail) Skills and Qualifications Phone & email etiquette Team player Good attention to detail Proactive problem solving Dynamic Strong written and verbal communication skills Previous administration or data analytics experience desired Degree essential or 2 years prior experience in compliance The candidate will be joining an exciting team with huge growth ahead. Benefits Be part of a fast-growing team Competitive Salary Mental Well-Being Coach Free Haircuts / Lash tech Access to an Independent Financial Planner Nights out, trips and plenty of incentives
Our client is a medium sized company based near to London Bridge, London. They deal with A List, high profile and innovative start-up companies. They are now looking to add to the team an Operations Administrative Assistant/Co-ordinator. Responsibilities: Working across all departments including Design, Project Management and Accounts Assisting in the implementation and sourcing of systems to improve the company's workflow systems Working with external suppliers Skills & Experience: Strong administration background Excellent critical thinking and problem solving ability Excellent organising skills and time management An understanding of Packaging Design or Manufacturing experience Familiar with Quality standards with strong attention to detail Computer literate with working knowledge of MS Office Great communication skills both written and oral Monday to Friday: Full Time. Excellent working environment. Learning and development opportunities will be provided. Apply now
Jul 24, 2025
Full time
Our client is a medium sized company based near to London Bridge, London. They deal with A List, high profile and innovative start-up companies. They are now looking to add to the team an Operations Administrative Assistant/Co-ordinator. Responsibilities: Working across all departments including Design, Project Management and Accounts Assisting in the implementation and sourcing of systems to improve the company's workflow systems Working with external suppliers Skills & Experience: Strong administration background Excellent critical thinking and problem solving ability Excellent organising skills and time management An understanding of Packaging Design or Manufacturing experience Familiar with Quality standards with strong attention to detail Computer literate with working knowledge of MS Office Great communication skills both written and oral Monday to Friday: Full Time. Excellent working environment. Learning and development opportunities will be provided. Apply now
We are seeking a dedicated and detail-oriented Human Resources and Payroll Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting our HR functions, ensuring efficient operations within the department. This position requires a strong understanding of human resources practices, as well as proficiency in accounting software and data management systems. The successful applicant will contribute to the overall effectiveness of our HR initiatives while fostering a positive workplace environment. Responsibilities Assist in the administration of HR policies and procedures, ensuring compliance with legal regulations. Manage employee records and maintain the Human Resources Information System (HRIS) for accurate data entry and reporting. Support the recruitment process by coordinating job postings, scheduling interviews, and conducting reference checks. Process accounts payable transactions related to HR activities, ensuring timely payments and accurate record-keeping. Collaborate with finance teams to reconcile HR-related accounts using accounting software such as QuickBooks or PeopleSoft. Analyse HR metrics and prepare reports for management to support decision-making processes. Provide support for employee onboarding and training programmes, ensuring a smooth transition for new hires. Address employee inquiries regarding HR policies, benefits, and procedures in a professional manner. Requirements Proven experience in human resources or a related field is essential. Familiarity with accounting software and HRIS systems; experience with Workday or similar platforms is advantageous. Strong data entry skills with attention to detail to ensure accuracy in record maintenance. Excellent analytical skills to interpret data and generate meaningful insights. Ability to work collaboratively within a team while managing multiple priorities effectively. Strong organisational skills with a proactive approach to problem-solving. Exceptional communication skills, both written and verbal, to engage effectively with employees at all levels. If you are passionate about human resources and possess the required skills, we encourage you to apply for this exciting opportunity. Join us in creating a supportive workplace that values growth and development! This is a 12 month fixed term position with possibilities of extention.
Jul 24, 2025
Contractor
We are seeking a dedicated and detail-oriented Human Resources and Payroll Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting our HR functions, ensuring efficient operations within the department. This position requires a strong understanding of human resources practices, as well as proficiency in accounting software and data management systems. The successful applicant will contribute to the overall effectiveness of our HR initiatives while fostering a positive workplace environment. Responsibilities Assist in the administration of HR policies and procedures, ensuring compliance with legal regulations. Manage employee records and maintain the Human Resources Information System (HRIS) for accurate data entry and reporting. Support the recruitment process by coordinating job postings, scheduling interviews, and conducting reference checks. Process accounts payable transactions related to HR activities, ensuring timely payments and accurate record-keeping. Collaborate with finance teams to reconcile HR-related accounts using accounting software such as QuickBooks or PeopleSoft. Analyse HR metrics and prepare reports for management to support decision-making processes. Provide support for employee onboarding and training programmes, ensuring a smooth transition for new hires. Address employee inquiries regarding HR policies, benefits, and procedures in a professional manner. Requirements Proven experience in human resources or a related field is essential. Familiarity with accounting software and HRIS systems; experience with Workday or similar platforms is advantageous. Strong data entry skills with attention to detail to ensure accuracy in record maintenance. Excellent analytical skills to interpret data and generate meaningful insights. Ability to work collaboratively within a team while managing multiple priorities effectively. Strong organisational skills with a proactive approach to problem-solving. Exceptional communication skills, both written and verbal, to engage effectively with employees at all levels. If you are passionate about human resources and possess the required skills, we encourage you to apply for this exciting opportunity. Join us in creating a supportive workplace that values growth and development! This is a 12 month fixed term position with possibilities of extention.
Field CTO/Client Technology Strategist - Accounting & Consulting Field CTO/Client Technology Strategist - Accounting & Consulting Apply remote type Hybrid (Partially Remote) locations London, UK time type Full time posted on Posted 2 Days Ago job requisition id R Intapp is expanding the pre-sales organization with a Field CTO/Client Technology Strategist (CTS). The Field CTO/CTS inspires clients to fully understand the possibilities of Intapp technology through thought leadership, digital transformation workshops, and other consultative engagements. Strategic partnerships with C-level technology executives will help drive success for clients and Intapp. With deep industry knowledge, broad technology expertise and strong business acumen; the Field CTO/CTS connects prospects' business strategies, priorities and application landscape to Intapp technologies and established well-grounded value propositions. Success will require deep collaboration with the sales team members including value engineering, product management, implementation consultants and others. What you will do: Challenge prospects' assumptions with constructive dialogue about their business and technology. Collaborates with partners to provide innovative solutions. Operate as the primary subject matter expert and point of contact within the sales team for all things related to cloud and data integration. Own the creation, maintenance and departmental leverage of a connected data demonstration environment highlighting integrations between Intapp and external systems. Deliver solution presentations and demonstrations to all levels of audiences from technical administrators to business users to executive-level management. Advise clients on enterprise and solution architecture including Intapp solutions, existing client solutions, and potential third-party solutions. Proactively build and maintain a broad knowledge of Intapp's product landscape, solutions, and strategy in the industry of assigned accounts. Coordinates with internal industry experts to gather industry data of assigned accounts and improves planning. Demonstrates an excellent understanding of the customers' business strategy and the direction of the industry. Collaborate with clients and implementation teams to model and plan out realization plans that meet firm objectives within the given constraints. Acts as the voice of the customer and internal advocate by providing insights, feedback, and challenges from the customer to internal teams (e.g., product groups, engineers). Escalates pressing issues for customers to Intapp internal stakeholders to provide the appropriate solutions for the customer. Provide input and expertise on RFP/RFI requests. Maintain thorough knowledge of competitive landscape, product offerings, etc., and assist with product strategy. Establish Intapp's point of view of technology trends and key topics. What you will need: 10+ years of technology leadership experience in a large accounting and consulting firms. 10+ years hands-on experience architecting and implementing enterprise cloud software solutions. Strong consultative approach, consulting experience a strong advantage. Leadership and team facilitation skills. Strong communication skills with a successful history of convincingly engaging with firm leaders as well as the technical staff. Strong modeling skills with the ability to create compelling content with simple yet comprehensive graphical representation of complexity. Strong technical skills and knowledge including cloud security protocols, data integration, REST and SOAP web services, SaaS deployments, and SQL databases. Ability to perform EA analysis and modeling across all EA domains (business, application, data, and technology architecture). Strong knowledge of at least one major EA framework (e.g., TOGAF). Technical degree from a top university. What you will gain at Intapp: Our culture at Intapp emphasizes accountability, responsibility, and growth. We support each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork. We're committed to creating a modern work environment that's connected yet flexible, supporting both professional success and work-life balance. In return for your passion, commitment, and collaborative approach, we offer: Competitive base salary plus variable compensation and equity Generous paid parental leave, including adoptive leave Traditional comprehensive benefits, plus: Generous Paid Time Off Tuition reimbursement plan Family Formation benefit offered by Carrot Wellness programs and benefits provided by Modern Health Paid volunteer time off and donation matching for the causes you care about Opportunities for personal growth and professional development supported by a community of talented professionals An open, collaborative environment where your background and contributions are valued Experience at a growing public company where you can make an impact and achieve your goals Open offices and kitchens stocked with beverages and snacks Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks if applicable to the position.
Jul 24, 2025
Full time
Field CTO/Client Technology Strategist - Accounting & Consulting Field CTO/Client Technology Strategist - Accounting & Consulting Apply remote type Hybrid (Partially Remote) locations London, UK time type Full time posted on Posted 2 Days Ago job requisition id R Intapp is expanding the pre-sales organization with a Field CTO/Client Technology Strategist (CTS). The Field CTO/CTS inspires clients to fully understand the possibilities of Intapp technology through thought leadership, digital transformation workshops, and other consultative engagements. Strategic partnerships with C-level technology executives will help drive success for clients and Intapp. With deep industry knowledge, broad technology expertise and strong business acumen; the Field CTO/CTS connects prospects' business strategies, priorities and application landscape to Intapp technologies and established well-grounded value propositions. Success will require deep collaboration with the sales team members including value engineering, product management, implementation consultants and others. What you will do: Challenge prospects' assumptions with constructive dialogue about their business and technology. Collaborates with partners to provide innovative solutions. Operate as the primary subject matter expert and point of contact within the sales team for all things related to cloud and data integration. Own the creation, maintenance and departmental leverage of a connected data demonstration environment highlighting integrations between Intapp and external systems. Deliver solution presentations and demonstrations to all levels of audiences from technical administrators to business users to executive-level management. Advise clients on enterprise and solution architecture including Intapp solutions, existing client solutions, and potential third-party solutions. Proactively build and maintain a broad knowledge of Intapp's product landscape, solutions, and strategy in the industry of assigned accounts. Coordinates with internal industry experts to gather industry data of assigned accounts and improves planning. Demonstrates an excellent understanding of the customers' business strategy and the direction of the industry. Collaborate with clients and implementation teams to model and plan out realization plans that meet firm objectives within the given constraints. Acts as the voice of the customer and internal advocate by providing insights, feedback, and challenges from the customer to internal teams (e.g., product groups, engineers). Escalates pressing issues for customers to Intapp internal stakeholders to provide the appropriate solutions for the customer. Provide input and expertise on RFP/RFI requests. Maintain thorough knowledge of competitive landscape, product offerings, etc., and assist with product strategy. Establish Intapp's point of view of technology trends and key topics. What you will need: 10+ years of technology leadership experience in a large accounting and consulting firms. 10+ years hands-on experience architecting and implementing enterprise cloud software solutions. Strong consultative approach, consulting experience a strong advantage. Leadership and team facilitation skills. Strong communication skills with a successful history of convincingly engaging with firm leaders as well as the technical staff. Strong modeling skills with the ability to create compelling content with simple yet comprehensive graphical representation of complexity. Strong technical skills and knowledge including cloud security protocols, data integration, REST and SOAP web services, SaaS deployments, and SQL databases. Ability to perform EA analysis and modeling across all EA domains (business, application, data, and technology architecture). Strong knowledge of at least one major EA framework (e.g., TOGAF). Technical degree from a top university. What you will gain at Intapp: Our culture at Intapp emphasizes accountability, responsibility, and growth. We support each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork. We're committed to creating a modern work environment that's connected yet flexible, supporting both professional success and work-life balance. In return for your passion, commitment, and collaborative approach, we offer: Competitive base salary plus variable compensation and equity Generous paid parental leave, including adoptive leave Traditional comprehensive benefits, plus: Generous Paid Time Off Tuition reimbursement plan Family Formation benefit offered by Carrot Wellness programs and benefits provided by Modern Health Paid volunteer time off and donation matching for the causes you care about Opportunities for personal growth and professional development supported by a community of talented professionals An open, collaborative environment where your background and contributions are valued Experience at a growing public company where you can make an impact and achieve your goals Open offices and kitchens stocked with beverages and snacks Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks if applicable to the position.
Accounts & Administration Manager - £30k - £32k - Commutable distance from Torpoint - Full Time/ Part time Trial Balance Consulting have been exclusively assigned by a new client based on the Cornwall / Plymouth border, who seek to find an experienced Accounts/Administration Manager. This role, which is offered on a full or part-timebasis (minimum 4 days), is a rare opportunity that will offer full training and support to the successful candidate; encouraging progression in-line with the client's medium to long-term succession plans. As well as built-in progression and a defined career path, this post benefits from enhanced holiday and company pension contributions. The organisation, which is spread across two sites, serves a large number of people in the local community and are well known for delivering an outstanding service. Reporting to the General Manager and working alongside the Business Manager, you will be responsible for all of the bookkeeping activities. The role also involves overseeing a small team of administrators, who are essential in the day-to-day running of the business and organising the wider team. As a smaller business, there are a number of other duties that are included within this role; including the maintenance of the IT systems (should be no problem for a well-rounded accounting professional) and supporting the senior management team in the delivery of company polices i.e., Health and Safety. Other duties to include: Management of general accounting functions; sales and purchase ledger, variance reports and bank reconciliations Payroll administration for a small team Present summarised financial information to the SMT General upkeep and performance improvements of the accounting systems and processes Management of the administration team, including appraisals and training Oversight of the company's IT systems and database integrity Support the SMT with Health and Safety compliance and training Work with chartered accountants to report year-end accounts What we are looking for: Strong IT skills, including the use of MS Office Management experience gained within an office environment AAT Level 3/4 or QBE Driving License This role would suit someone who is confident in the delivery of a quality bookkeeping service, as well as the experience of leading a small team and the knowledge to be the "go to person" for IT related matters. This role will no doubt prove popular and the client is looking to interview ASAP, so please don't delay and click apply to send your CV to Dan Saunders. The reference for this vacancy is DS9731.
Jul 24, 2025
Full time
Accounts & Administration Manager - £30k - £32k - Commutable distance from Torpoint - Full Time/ Part time Trial Balance Consulting have been exclusively assigned by a new client based on the Cornwall / Plymouth border, who seek to find an experienced Accounts/Administration Manager. This role, which is offered on a full or part-timebasis (minimum 4 days), is a rare opportunity that will offer full training and support to the successful candidate; encouraging progression in-line with the client's medium to long-term succession plans. As well as built-in progression and a defined career path, this post benefits from enhanced holiday and company pension contributions. The organisation, which is spread across two sites, serves a large number of people in the local community and are well known for delivering an outstanding service. Reporting to the General Manager and working alongside the Business Manager, you will be responsible for all of the bookkeeping activities. The role also involves overseeing a small team of administrators, who are essential in the day-to-day running of the business and organising the wider team. As a smaller business, there are a number of other duties that are included within this role; including the maintenance of the IT systems (should be no problem for a well-rounded accounting professional) and supporting the senior management team in the delivery of company polices i.e., Health and Safety. Other duties to include: Management of general accounting functions; sales and purchase ledger, variance reports and bank reconciliations Payroll administration for a small team Present summarised financial information to the SMT General upkeep and performance improvements of the accounting systems and processes Management of the administration team, including appraisals and training Oversight of the company's IT systems and database integrity Support the SMT with Health and Safety compliance and training Work with chartered accountants to report year-end accounts What we are looking for: Strong IT skills, including the use of MS Office Management experience gained within an office environment AAT Level 3/4 or QBE Driving License This role would suit someone who is confident in the delivery of a quality bookkeeping service, as well as the experience of leading a small team and the knowledge to be the "go to person" for IT related matters. This role will no doubt prove popular and the client is looking to interview ASAP, so please don't delay and click apply to send your CV to Dan Saunders. The reference for this vacancy is DS9731.
BMC Recruitment Group are currently recruiting for a Banking/Payroll Administrator to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne. Key Benefits they offer: Salary remuneration of £31,396 inclusive of a bonus. Full-time permanent position Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) Hybrid Working following training - 2 days from home - 3 days office based (Every 8 weeks for 1 week only fully office based) Free on-site parking 33 days annual leave, including bank holidays (increases with length of service) Company pension contribution (increases with length of service) Financial Services Academy - Allowing employees to develop their career within the wealth management sector Company/team events throughout the year Your Duties & Responsibilities include: Investigate and match incoming payments to client accounts. Liaise with clients and financial advisers via email and our secure messaging service. Processing physical cheques. Direct debit management. Facilitate the investment of allocated funds to True Potential's in house investment platform. Bank account reconciliation. Claiming and reconciling tax relief received from HMRC. You will need: A sound knowledge of Excel. A person who is analytical and detail orientated. A solid grasp of business administrative systems. Excellent organization and time management skills. Strong communicative skills.
Jul 24, 2025
Full time
BMC Recruitment Group are currently recruiting for a Banking/Payroll Administrator to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne. Key Benefits they offer: Salary remuneration of £31,396 inclusive of a bonus. Full-time permanent position Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) Hybrid Working following training - 2 days from home - 3 days office based (Every 8 weeks for 1 week only fully office based) Free on-site parking 33 days annual leave, including bank holidays (increases with length of service) Company pension contribution (increases with length of service) Financial Services Academy - Allowing employees to develop their career within the wealth management sector Company/team events throughout the year Your Duties & Responsibilities include: Investigate and match incoming payments to client accounts. Liaise with clients and financial advisers via email and our secure messaging service. Processing physical cheques. Direct debit management. Facilitate the investment of allocated funds to True Potential's in house investment platform. Bank account reconciliation. Claiming and reconciling tax relief received from HMRC. You will need: A sound knowledge of Excel. A person who is analytical and detail orientated. A solid grasp of business administrative systems. Excellent organization and time management skills. Strong communicative skills.
Quick Registration: First Name , Last Name , e-mail , Phone , Sector, Location Our client is a Global Financial Broking firm in London. Positions available: Client Onboarding KYC Associate (5 days a week in London) Administration Assistant - Financial Services Financial Market making company Wealth and Asset Management firm PA/Administrator - leading City consultants Date: 21 Dec 2023 Sector: PA / SECRETARIAL Type: Permanent Location: London Salary: £30,000 - 38,000 per annum Email: Ref: BT8891 Role: PA/Administrator to £38,000 This leading consultancy, accounting, and business advisory firm offers an exceptionally friendly and team-oriented atmosphere and is continuing to grow. They are seeking an experienced PA/Administrator for one of their divisions. This role is varied and involves working with a diverse and interesting range of clients. It is ideal for a candidate with PA or secretarial experience, potentially within a smaller organization or outside the City, looking to develop their career. Responsibilities include: Supporting the Administration Manager with administrative tasks, including updating Practice Engine (PE), creating interim bills, staff reports, organizing training sessions, and booking performance review meetings. Managing the Admin Inbox, handling tasks such as bank letters, workspace setup, account amendments, document formatting, incoming post, and ad-hoc queries. Updating tracking logs such as the Client list, Billing spreadsheet, Accounts Log, and Staff in Office spreadsheet. Ensuring all work is completed within agreed timescales, escalating issues as necessary. Producing, formatting, and amending Word documents and management reports, including financial statements, following in-house formatting styles. Supporting team members and providing admin assistance as needed. Handling ad hoc reporting and assisting with administration projects. Supporting the production of marketing materials. Liaising with the Administration Manager to update staff and client databases. Managing tenders for new work and tracking progress. Maintaining up-to-date client files and regular filing and archiving. Creating interim bills weekly. Coordinating team members' diaries. Ensuring stationery supplies are stocked. Producing documents from audio or handwritten notes in required styles.
Jul 24, 2025
Full time
Quick Registration: First Name , Last Name , e-mail , Phone , Sector, Location Our client is a Global Financial Broking firm in London. Positions available: Client Onboarding KYC Associate (5 days a week in London) Administration Assistant - Financial Services Financial Market making company Wealth and Asset Management firm PA/Administrator - leading City consultants Date: 21 Dec 2023 Sector: PA / SECRETARIAL Type: Permanent Location: London Salary: £30,000 - 38,000 per annum Email: Ref: BT8891 Role: PA/Administrator to £38,000 This leading consultancy, accounting, and business advisory firm offers an exceptionally friendly and team-oriented atmosphere and is continuing to grow. They are seeking an experienced PA/Administrator for one of their divisions. This role is varied and involves working with a diverse and interesting range of clients. It is ideal for a candidate with PA or secretarial experience, potentially within a smaller organization or outside the City, looking to develop their career. Responsibilities include: Supporting the Administration Manager with administrative tasks, including updating Practice Engine (PE), creating interim bills, staff reports, organizing training sessions, and booking performance review meetings. Managing the Admin Inbox, handling tasks such as bank letters, workspace setup, account amendments, document formatting, incoming post, and ad-hoc queries. Updating tracking logs such as the Client list, Billing spreadsheet, Accounts Log, and Staff in Office spreadsheet. Ensuring all work is completed within agreed timescales, escalating issues as necessary. Producing, formatting, and amending Word documents and management reports, including financial statements, following in-house formatting styles. Supporting team members and providing admin assistance as needed. Handling ad hoc reporting and assisting with administration projects. Supporting the production of marketing materials. Liaising with the Administration Manager to update staff and client databases. Managing tenders for new work and tracking progress. Maintaining up-to-date client files and regular filing and archiving. Creating interim bills weekly. Coordinating team members' diaries. Ensuring stationery supplies are stocked. Producing documents from audio or handwritten notes in required styles.
Key details Location: Jamaica Street, Edinburgh Department: Lettings Hours per week: 37.5 hours, Monday to Friday, 09:00-17:30 Key requirements Full, clean driving license Proficient in the use of IT systems including MS Word, Excel & Outlook Experienced in a customer service role Confident in administrative tasks What we offer Lettings in Focus: Career Growth, Challenges & Rewards About the role The aim of the Edinburgh Letting's Team is to ensure an exceptional customer experience is provided to all our potential and actual customers. You will work closely with your colleagues to ensure the team delivers a best-in-class experience and support Rettie in achieving a market-leading position. As a Portfolio Administrator, you will provide administrative support to two Portfolio Managers, helping improve the performance of assets under management by delivering excellent client service. You will also carry out general administrative tasks as directed by the Associate Director of Lettings to support the department effectively. You will collaborate with colleagues and support Portfolio Managers in building strong client relationships by ensuring exceptional customer service. Competencies Customer Focus Communication Collaboration Problem Solving & Innovation Planning & Organising Positive Mindset How to apply About you Key responsibilities Managing Administration - Supporting Portfolio Managers in all aspects of lettings and management processes. First point of contact for inbound calls and inquiries. Manage viewings and overflow appointments effectively. Oversee keys management and access authorization. Conduct detailed tenancy referencing and due diligence. Prepare and serve tenancy documentation accurately. Administer safety testing diligently. Manage financial processes, including rent and deposit collection, working with the accounts team. Process contractor invoices promptly in collaboration with the accounts team. Administer all HMO licensing matters, including applications and renewals. Prepare check-in and check-out reports. Manage utility notifications and process void period costs accurately, collaborating with the accounts team. Maintaining Company and Operational Standards - Ensure standards are met and adopt a proactive learning approach. Follow and comply with all company policies and procedures. Take responsibility for personal development and continuous learning. Support and reinforce the values of the Rettie brand through professional behavior. Attend all required compliance and training sessions.
Jul 24, 2025
Full time
Key details Location: Jamaica Street, Edinburgh Department: Lettings Hours per week: 37.5 hours, Monday to Friday, 09:00-17:30 Key requirements Full, clean driving license Proficient in the use of IT systems including MS Word, Excel & Outlook Experienced in a customer service role Confident in administrative tasks What we offer Lettings in Focus: Career Growth, Challenges & Rewards About the role The aim of the Edinburgh Letting's Team is to ensure an exceptional customer experience is provided to all our potential and actual customers. You will work closely with your colleagues to ensure the team delivers a best-in-class experience and support Rettie in achieving a market-leading position. As a Portfolio Administrator, you will provide administrative support to two Portfolio Managers, helping improve the performance of assets under management by delivering excellent client service. You will also carry out general administrative tasks as directed by the Associate Director of Lettings to support the department effectively. You will collaborate with colleagues and support Portfolio Managers in building strong client relationships by ensuring exceptional customer service. Competencies Customer Focus Communication Collaboration Problem Solving & Innovation Planning & Organising Positive Mindset How to apply About you Key responsibilities Managing Administration - Supporting Portfolio Managers in all aspects of lettings and management processes. First point of contact for inbound calls and inquiries. Manage viewings and overflow appointments effectively. Oversee keys management and access authorization. Conduct detailed tenancy referencing and due diligence. Prepare and serve tenancy documentation accurately. Administer safety testing diligently. Manage financial processes, including rent and deposit collection, working with the accounts team. Process contractor invoices promptly in collaboration with the accounts team. Administer all HMO licensing matters, including applications and renewals. Prepare check-in and check-out reports. Manage utility notifications and process void period costs accurately, collaborating with the accounts team. Maintaining Company and Operational Standards - Ensure standards are met and adopt a proactive learning approach. Follow and comply with all company policies and procedures. Take responsibility for personal development and continuous learning. Support and reinforce the values of the Rettie brand through professional behavior. Attend all required compliance and training sessions.
