Are you genuinely passionate about ecology and the environment? Do you have experience in financial administration and a keen eye for detail? Are you searching for a new opportunity with a company that champions career development, ongoing training, and a healthy work-life balance through hybrid working and flexible hours? If so, you could be the perfect fit for our new Finance Assistant / Credit Controller role. Join us and be part of a purpose-driven team making a real impact - while growing your career in a supportive, forward-thinking environment. The Role at a Glance: Finance Assistant/ Credit Controller Chalgrove, Oxfordshire - hybrid Negotiable (starting at £25,740 pa/ £22 an hour) Plus Benefits Including Generous Pension, Bonus Scheme, Professional Memberships, Unlimited Annual Leave and more Part Time - up to 22.5 hours per week Company: Ecology by Design is an independent ecology consultancy that provides expert, pragmatic and cost effective ecology surveys, advice and solutions to clients across the UK. 'Great Place to Work' accredited and 2024 Nominees. Pedigree: All our ecologists are members of the Chartered Institute of Ecology and Environmental Management and work to the Institute s Code of Professional Conduct, British Standard BS42020 and best practice guidelines. The experience across our team is second to none. Your Skills / Background: Finance Admin, Credit Control, Accounting Software, Financial Controls, Financial Reporting, Xero. About us: We are an innovative environmental consultancy that specialises in ecology. Our team offers practical solutions utilising cutting-edge science and technology, from simple phase 1 surveys to complex protected species mitigation. We work with a network of highly experienced staff and associates to deliver projects throughout England, Scotland, and Wales. Our team is selected specifically for each project, bringing together a wide range of experience and specialisms to provide bespoke solutions to each challenge. For us, collaboration is key. We work closely with clients, in-house staff, and specialist contractors to provide comprehensive, cost-effective, and pragmatic solutions. If we cannot solve a problem, we know someone who can. Since our beginning in January 2015, we have had consistent growth ever since. We strive to employ the best and brightest and reward hard work and dedication. We are a young business looking for ambitious professionals to join us in this exciting period of growth. Join us in our mission to create a sustainable future for all. The Finance Assistant/ Credit Controller Opportunity: This is a fantastic opportunity to work at the heart of our finance function, collaborating closely with our Operations Manager and external accountant to streamline invoicing and credit control processes. We re looking for someone with sharp attention to detail and a passion for getting things right. The ideal candidate will be energised by the chance to join a fast-growing company, with real potential to grow alongside us and play a hands-on role in shaping our future. You must live within commuting distance to Chalgrove, Oxfordshire or be willing to relocate. However, many of our staff mix working from home and the office on a flexible basis. Key Responsibilities: • Proactively manage credit control of aged receivables, helping to maintain healthy cash flow and reduce outstanding balances • Prepare and issue accurate client invoices using Xero, ensuring timely billing and minimal discrepancies • Coordinate with external accountants to facilitate smooth and timely automated payments of accounts payable • Assist in the processing and organisation of company expenses, ensuring compliance and clear financial records • Provide ad hoc administrative and logistical support, contributing to seamless team operations and project delivery About you: Essential: • Exceptionally organised with a sharp eye for detail • Skilled at multitasking and managing multiple priorities under pressure • Strong team player with excellent communication and collaboration abilities • Proficient in Microsoft Office (Word, Excel, Outlook) and quick to learn new systems • Friendly, adaptable, and fast learner with a focus on delivering high-quality, timely results Desirable: • AAT training is advantageous but experience in a Finance team will be more important. • Experience of using Xero accounts program or willingness to learn. What s on offer: + Apple computer and iPhone + Competitive salary + Professional memberships paid for + Unlimited in-house training and external training budget + Colleague awarded bonus scheme + Generous pension + Unlimited annual leave and flexible approach to work time, balancing a healthy work life balance New perks are added frequently, reflecting being part of an exciting and innovative young business. Interested? Apply here for a fast-track path to the Director Your Previous Experience / Background Might Include: Finance Admin, Accounting Assistant, Finance Clerk, Accounts Payable Assistant, Accounts Receivable Assistant, Junior Financial Analyst, Billing Assistant, Bookkeeping Assistant, Accounts Assistant, Financial Controller Application notice We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
Jul 25, 2025
Full time
Are you genuinely passionate about ecology and the environment? Do you have experience in financial administration and a keen eye for detail? Are you searching for a new opportunity with a company that champions career development, ongoing training, and a healthy work-life balance through hybrid working and flexible hours? If so, you could be the perfect fit for our new Finance Assistant / Credit Controller role. Join us and be part of a purpose-driven team making a real impact - while growing your career in a supportive, forward-thinking environment. The Role at a Glance: Finance Assistant/ Credit Controller Chalgrove, Oxfordshire - hybrid Negotiable (starting at £25,740 pa/ £22 an hour) Plus Benefits Including Generous Pension, Bonus Scheme, Professional Memberships, Unlimited Annual Leave and more Part Time - up to 22.5 hours per week Company: Ecology by Design is an independent ecology consultancy that provides expert, pragmatic and cost effective ecology surveys, advice and solutions to clients across the UK. 'Great Place to Work' accredited and 2024 Nominees. Pedigree: All our ecologists are members of the Chartered Institute of Ecology and Environmental Management and work to the Institute s Code of Professional Conduct, British Standard BS42020 and best practice guidelines. The experience across our team is second to none. Your Skills / Background: Finance Admin, Credit Control, Accounting Software, Financial Controls, Financial Reporting, Xero. About us: We are an innovative environmental consultancy that specialises in ecology. Our team offers practical solutions utilising cutting-edge science and technology, from simple phase 1 surveys to complex protected species mitigation. We work with a network of highly experienced staff and associates to deliver projects throughout England, Scotland, and Wales. Our team is selected specifically for each project, bringing together a wide range of experience and specialisms to provide bespoke solutions to each challenge. For us, collaboration is key. We work closely with clients, in-house staff, and specialist contractors to provide comprehensive, cost-effective, and pragmatic solutions. If we cannot solve a problem, we know someone who can. Since our beginning in January 2015, we have had consistent growth ever since. We strive to employ the best and brightest and reward hard work and dedication. We are a young business looking for ambitious professionals to join us in this exciting period of growth. Join us in our mission to create a sustainable future for all. The Finance Assistant/ Credit Controller Opportunity: This is a fantastic opportunity to work at the heart of our finance function, collaborating closely with our Operations Manager and external accountant to streamline invoicing and credit control processes. We re looking for someone with sharp attention to detail and a passion for getting things right. The ideal candidate will be energised by the chance to join a fast-growing company, with real potential to grow alongside us and play a hands-on role in shaping our future. You must live within commuting distance to Chalgrove, Oxfordshire or be willing to relocate. However, many of our staff mix working from home and the office on a flexible basis. Key Responsibilities: • Proactively manage credit control of aged receivables, helping to maintain healthy cash flow and reduce outstanding balances • Prepare and issue accurate client invoices using Xero, ensuring timely billing and minimal discrepancies • Coordinate with external accountants to facilitate smooth and timely automated payments of accounts payable • Assist in the processing and organisation of company expenses, ensuring compliance and clear financial records • Provide ad hoc administrative and logistical support, contributing to seamless team operations and project delivery About you: Essential: • Exceptionally organised with a sharp eye for detail • Skilled at multitasking and managing multiple priorities under pressure • Strong team player with excellent communication and collaboration abilities • Proficient in Microsoft Office (Word, Excel, Outlook) and quick to learn new systems • Friendly, adaptable, and fast learner with a focus on delivering high-quality, timely results Desirable: • AAT training is advantageous but experience in a Finance team will be more important. • Experience of using Xero accounts program or willingness to learn. What s on offer: + Apple computer and iPhone + Competitive salary + Professional memberships paid for + Unlimited in-house training and external training budget + Colleague awarded bonus scheme + Generous pension + Unlimited annual leave and flexible approach to work time, balancing a healthy work life balance New perks are added frequently, reflecting being part of an exciting and innovative young business. Interested? Apply here for a fast-track path to the Director Your Previous Experience / Background Might Include: Finance Admin, Accounting Assistant, Finance Clerk, Accounts Payable Assistant, Accounts Receivable Assistant, Junior Financial Analyst, Billing Assistant, Bookkeeping Assistant, Accounts Assistant, Financial Controller Application notice We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
Engineering Support Officer required for a large business on Airport Road West Your new company A leading infrastructure organisation is seeking a Grid Control Officer to join their 24/7 operations team. This is a fantastic opportunity to work in a dynamic control room environment, supporting the safe and efficient operation of a critical utility network. Your new role As a Grid Control Officer, you will play a key role in monitoring and supporting the performance of a gas network. Working on a rotational shift pattern, you will respond to alarms, support emergency response procedures, and liaise with internal teams to ensure seamless operations. You will also assist with engineering support tasks, including asset maintenance, GIS updates, and data analysis. In this role you will be required to participate in a rota system to provide 24-7 cover, i.e. 3 x 12-hour day shifts (7am-7pm) followed by 4 days off, then 3 x 12-hour night shifts (7pm-7am) followed by 5 days off. This is an office-based role, and our client cannot offer hybrid or working-from-home options. Key responsibilities include: Monitoring network performance and responding to alarms Supporting emergency response and control room operations Assisting with the design and costing of network extension works Updating and maintaining GIS systems and databases Performing data analysis and producing reports Supporting asset maintenance and administrative tasks What you'll need to succeed Minimum of 5 GCSEs (or equivalent) including English and Maths at Grade C or aboveAt least 1 year's experience in an engineering, numerical, or customer-focused environmentStrong IT skills, particularly in Excel, Access, and OutlookExcellent communication and problem-solving skillsAbility to work independently and as part of a teamFlexibility to work a 24/7 shift rota, including nights and weekendsDesirable: A Level 5 qualification (e.g. HND, BTEC, Degree) in Engineering or a related field Experience with GIS, CAD, or network analysis tools What you'll get in return Great development and training opportunities25% shift allowance Enhanced pension schemeFree life assuranceUp to 32 annual leave daysFree car parkingEmployee Assistance programmeVolunteering opportunitiesOpportunity to work in a supportive and collaborative team.Career development and training opportunities.A role that has a real impact on the community. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 25, 2025
Full time
Engineering Support Officer required for a large business on Airport Road West Your new company A leading infrastructure organisation is seeking a Grid Control Officer to join their 24/7 operations team. This is a fantastic opportunity to work in a dynamic control room environment, supporting the safe and efficient operation of a critical utility network. Your new role As a Grid Control Officer, you will play a key role in monitoring and supporting the performance of a gas network. Working on a rotational shift pattern, you will respond to alarms, support emergency response procedures, and liaise with internal teams to ensure seamless operations. You will also assist with engineering support tasks, including asset maintenance, GIS updates, and data analysis. In this role you will be required to participate in a rota system to provide 24-7 cover, i.e. 3 x 12-hour day shifts (7am-7pm) followed by 4 days off, then 3 x 12-hour night shifts (7pm-7am) followed by 5 days off. This is an office-based role, and our client cannot offer hybrid or working-from-home options. Key responsibilities include: Monitoring network performance and responding to alarms Supporting emergency response and control room operations Assisting with the design and costing of network extension works Updating and maintaining GIS systems and databases Performing data analysis and producing reports Supporting asset maintenance and administrative tasks What you'll need to succeed Minimum of 5 GCSEs (or equivalent) including English and Maths at Grade C or aboveAt least 1 year's experience in an engineering, numerical, or customer-focused environmentStrong IT skills, particularly in Excel, Access, and OutlookExcellent communication and problem-solving skillsAbility to work independently and as part of a teamFlexibility to work a 24/7 shift rota, including nights and weekendsDesirable: A Level 5 qualification (e.g. HND, BTEC, Degree) in Engineering or a related field Experience with GIS, CAD, or network analysis tools What you'll get in return Great development and training opportunities25% shift allowance Enhanced pension schemeFree life assuranceUp to 32 annual leave daysFree car parkingEmployee Assistance programmeVolunteering opportunitiesOpportunity to work in a supportive and collaborative team.Career development and training opportunities.A role that has a real impact on the community. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
This is an excellent opportunity for an Assistant Housing Officer to support housing operations within the not-for-profit sector. Based in York, the role involves assisting with property management tasks and ensuring high-quality service delivery. Client Details This not-for-profit organisation operates within the property sector and is committed to providing quality housing services. As a small-sized organisation, they focus on delivering impactful and meaningful work to their community. Description Assist with tenancy management, including handling tenant queries and maintaining accurate records. Support the allocation and letting of properties in line with organisational policies. Coordinate property inspections and report maintenance issues to the relevant teams. Help in monitoring rent accounts and addressing arrears in a timely manner. Ensure compliance with housing regulations and organisational standards. Collaborate with colleagues to deliver excellent customer service to tenants. Maintain up-to-date knowledge of housing policies and procedures. Contribute to the smooth running of housing operations in York. Profile A successful Assistant Housing Officer should have: Previous experience in housing or property management roles, ideally in the not-for-profit sector. Knowledge of housing legislation and best practices. Strong organisational skills and attention to detail. Excellent communication and interpersonal abilities. A proactive and problem-solving approach to work. Proficiency in using housing or property management software is advantageous. Job Offer An hourly rate of approximately 15 to 17, depending on experience. A temporary position offering the chance to develop skills in the not-for-profit housing sector. The opportunity to make a positive impact within a small-sized organisation in York. Supportive and collaborative work environment. This is a fantastic chance for a motivated individual to join the property department and contribute to meaningful work. If you are interested in this Assistant Housing Officer role, apply today!
Jul 25, 2025
Seasonal
This is an excellent opportunity for an Assistant Housing Officer to support housing operations within the not-for-profit sector. Based in York, the role involves assisting with property management tasks and ensuring high-quality service delivery. Client Details This not-for-profit organisation operates within the property sector and is committed to providing quality housing services. As a small-sized organisation, they focus on delivering impactful and meaningful work to their community. Description Assist with tenancy management, including handling tenant queries and maintaining accurate records. Support the allocation and letting of properties in line with organisational policies. Coordinate property inspections and report maintenance issues to the relevant teams. Help in monitoring rent accounts and addressing arrears in a timely manner. Ensure compliance with housing regulations and organisational standards. Collaborate with colleagues to deliver excellent customer service to tenants. Maintain up-to-date knowledge of housing policies and procedures. Contribute to the smooth running of housing operations in York. Profile A successful Assistant Housing Officer should have: Previous experience in housing or property management roles, ideally in the not-for-profit sector. Knowledge of housing legislation and best practices. Strong organisational skills and attention to detail. Excellent communication and interpersonal abilities. A proactive and problem-solving approach to work. Proficiency in using housing or property management software is advantageous. Job Offer An hourly rate of approximately 15 to 17, depending on experience. A temporary position offering the chance to develop skills in the not-for-profit housing sector. The opportunity to make a positive impact within a small-sized organisation in York. Supportive and collaborative work environment. This is a fantastic chance for a motivated individual to join the property department and contribute to meaningful work. If you are interested in this Assistant Housing Officer role, apply today!
A prominent regulatory organisation is seeking a Finance Assistant to join their team on a temporary, part-time basis (21 hours per week). This hybrid role offers flexibility and a chance to make an impact while building on existing finance experience. Working closely with the finance team, you'll play a key role in supporting the organisation's operations and goals. The position is ongoing until 15 September, making it an ideal short-term opportunity for professionals seeking part-time work in a reputable public-sector setting Duties within the role will include: Maintain financial records and ledgers using Sage Process supplier invoices, payments, BACS submissions, and reconcile statements Support payroll, pensions, client invoicing, credit control, and weekly cash-flow reporting Assist in quarterly financial reporting and productivity analysis Manage finance-related queries and team inbox Handle purchase orders, fixed asset register, and provide cover across the finance team The successful candidate will have: At least 2 years' experience in a finance/accounts assistant role Strong written and verbal communication Proficient in accounting software and Microsoft Excel Solid understanding of VAT regulations High level of accuracy and attention to detail If this sounds like the opportunity for you and you are available immediately, then please get in touch by sending in your CV! To apply, please send your CV to Covent Garden Recruitment. Covent Garden Recruitment is acting as an employment agency in relation to this vacancy. Due to extremely high volumes of applications, only shortlisted candidates will be contacted.
Jul 25, 2025
Seasonal
A prominent regulatory organisation is seeking a Finance Assistant to join their team on a temporary, part-time basis (21 hours per week). This hybrid role offers flexibility and a chance to make an impact while building on existing finance experience. Working closely with the finance team, you'll play a key role in supporting the organisation's operations and goals. The position is ongoing until 15 September, making it an ideal short-term opportunity for professionals seeking part-time work in a reputable public-sector setting Duties within the role will include: Maintain financial records and ledgers using Sage Process supplier invoices, payments, BACS submissions, and reconcile statements Support payroll, pensions, client invoicing, credit control, and weekly cash-flow reporting Assist in quarterly financial reporting and productivity analysis Manage finance-related queries and team inbox Handle purchase orders, fixed asset register, and provide cover across the finance team The successful candidate will have: At least 2 years' experience in a finance/accounts assistant role Strong written and verbal communication Proficient in accounting software and Microsoft Excel Solid understanding of VAT regulations High level of accuracy and attention to detail If this sounds like the opportunity for you and you are available immediately, then please get in touch by sending in your CV! To apply, please send your CV to Covent Garden Recruitment. Covent Garden Recruitment is acting as an employment agency in relation to this vacancy. Due to extremely high volumes of applications, only shortlisted candidates will be contacted.
Description GROUP TECHNICAL MANAGER SALARY INCLUDES AN ADDITIONAL 10% PERFORMANCE RATED ANNUAL BONUS Implement, manage and constantly improve the quality systems used throughout the La Fromagerie wholesale site in Highbury (including warehousing operations) and the La Fromagerie shops to ensure food safety, quality and legal compliance. Maintaining Wholesale HACCP and SALSA - liaising with Wholesale Manager regarding systems and updates required as well as co-ordinating and implementing the documents and worksheets for an efficient stock control. Working alongside Wholesale/Warehouse Manager, together with shop Managers on movement of goods, rotation and maintaining the seasonality and information background. Key Responsibilities: Manage, maintain and enhance the companies HACCP system. Act as HACCP lead Implement procedures for SALSA accreditation Act as site lead for SALSA, EHO, TSO and Auditing Manage customer complaints and trading standards enquiries Manage the pest control function with outside contractors Create and maintain product specification sheets and technical data Create the technical aspects of all labelling Provide guidance on legal compliance related to labelling Act as subject matter expert for all project/ ad hoc and technical queries Undertake Wholesale price updates in Eureka and support with pricing where necessary Maintain contact with shops both face to face and through email, including Cheese Rooms to make sure they are running properly with all systems in place, and also the Cheese Rooms are showcasing specific cheeses that need to be sold quickly, as well as cheeses being used by kitchen are suitable for cooking, as well as bringing seasonality into focus. Duties: Monitor and enhance the quality systems used across the company (wholesale and retail sites) taking appropriate remedial action in the case of non-compliance. Ensure that all aspects of food safety, quality and legal compliance are maintained throughout the company Be responsible for the Product Matrix and product specifications. Ensuring all staff are trained in food safety and hygiene. Train staff to fully understand HACCP. Create HACCP documents as required and maintain, monitor and enhance the HACCP system. Liaise with new clients and provide accreditation packs where required. Monitor and maintain the Product Specifications system and use it to monitor the quality of raw materials. Handle any issues related to Product non-compliance including ensuring that the raw material is quarantined and the supplier is made aware. Liaise with the Purchasing Department when new Products are purchased for commercial reasons. Create the technical labelling, including ingredient lists, translations and nutritional panels. Undertake supplier visiting, if appropriate, and manage any Product compliance certificates. Manage customer complaints, including recording of data, drafting written replies to customers and following up to ensure that operations have carried out any remedial action (liaison with directors required). Manage any trading standards enquiries or complaints, including proposing remedial action, product recall and managing a shelf life library. Ensure that a critical team is briefed in preparation for product recall procedures. Implement, manage and maintain the SALSA accreditation process and follow up non-compliances. Manage relationships with external accreditation and technical advisory organisations. Observe and comply with the employee responsibilities as stated in the company's health and safety policy. Support the Wholesale Manager and Assistant Manager with all aspects of the day to day running and management of the La Fromagerie Wholesale Division. Support Wholesale Manager and Patricia Michelson with French ordering if you are proficient in the French written and speaking language. Preferred/Desired Qualifications/Experience: Food Hygiene (level 3-4) HACCP advanced (level4) In-depth knowledge of SALSA and implementing SALSA processes and procedures Internal Auditor Cheese knowledge or willing to learn more about cheese
Jul 25, 2025
Full time
Description GROUP TECHNICAL MANAGER SALARY INCLUDES AN ADDITIONAL 10% PERFORMANCE RATED ANNUAL BONUS Implement, manage and constantly improve the quality systems used throughout the La Fromagerie wholesale site in Highbury (including warehousing operations) and the La Fromagerie shops to ensure food safety, quality and legal compliance. Maintaining Wholesale HACCP and SALSA - liaising with Wholesale Manager regarding systems and updates required as well as co-ordinating and implementing the documents and worksheets for an efficient stock control. Working alongside Wholesale/Warehouse Manager, together with shop Managers on movement of goods, rotation and maintaining the seasonality and information background. Key Responsibilities: Manage, maintain and enhance the companies HACCP system. Act as HACCP lead Implement procedures for SALSA accreditation Act as site lead for SALSA, EHO, TSO and Auditing Manage customer complaints and trading standards enquiries Manage the pest control function with outside contractors Create and maintain product specification sheets and technical data Create the technical aspects of all labelling Provide guidance on legal compliance related to labelling Act as subject matter expert for all project/ ad hoc and technical queries Undertake Wholesale price updates in Eureka and support with pricing where necessary Maintain contact with shops both face to face and through email, including Cheese Rooms to make sure they are running properly with all systems in place, and also the Cheese Rooms are showcasing specific cheeses that need to be sold quickly, as well as cheeses being used by kitchen are suitable for cooking, as well as bringing seasonality into focus. Duties: Monitor and enhance the quality systems used across the company (wholesale and retail sites) taking appropriate remedial action in the case of non-compliance. Ensure that all aspects of food safety, quality and legal compliance are maintained throughout the company Be responsible for the Product Matrix and product specifications. Ensuring all staff are trained in food safety and hygiene. Train staff to fully understand HACCP. Create HACCP documents as required and maintain, monitor and enhance the HACCP system. Liaise with new clients and provide accreditation packs where required. Monitor and maintain the Product Specifications system and use it to monitor the quality of raw materials. Handle any issues related to Product non-compliance including ensuring that the raw material is quarantined and the supplier is made aware. Liaise with the Purchasing Department when new Products are purchased for commercial reasons. Create the technical labelling, including ingredient lists, translations and nutritional panels. Undertake supplier visiting, if appropriate, and manage any Product compliance certificates. Manage customer complaints, including recording of data, drafting written replies to customers and following up to ensure that operations have carried out any remedial action (liaison with directors required). Manage any trading standards enquiries or complaints, including proposing remedial action, product recall and managing a shelf life library. Ensure that a critical team is briefed in preparation for product recall procedures. Implement, manage and maintain the SALSA accreditation process and follow up non-compliances. Manage relationships with external accreditation and technical advisory organisations. Observe and comply with the employee responsibilities as stated in the company's health and safety policy. Support the Wholesale Manager and Assistant Manager with all aspects of the day to day running and management of the La Fromagerie Wholesale Division. Support Wholesale Manager and Patricia Michelson with French ordering if you are proficient in the French written and speaking language. Preferred/Desired Qualifications/Experience: Food Hygiene (level 3-4) HACCP advanced (level4) In-depth knowledge of SALSA and implementing SALSA processes and procedures Internal Auditor Cheese knowledge or willing to learn more about cheese
Position: Assistant Store Manager - 40 hours per week Location: Samsonite, Gunwharf Quays store, Unit R16, Portsmouth PO1 3TZ Availability: As soon as possible Job Purpose Assists the store Manager in coordinating the daily operations of the store and the daily activities of the sales team. Offer Samsonite customers exceptional service by projecting a positive image of the Company at all times; in order to maximise sales and profitability. Maintain high standards in all spheres of responsibility within the branch. Contribute to the smooth running of the branch by supervising shop floor activities, administration, and staff development with Store Manager. Work jointly with the Manager to implement Company Policies and Procedures. Run the store in the absence of the Manager. Principal Accountabilities Customer Service/Sales Offer advice on, and demonstrations of, Samsonite products in a professional manner to ensure a friendly shopping experience. Introduce selling benefits and various features of merchandise range. Maximise sales through detailed product knowledge and add on sales. Be knowledgeable about store layout, products and stock availability. Deal with customers in a polite and efficient way, always considering their needs. Handle customer complaints tactfully, always adhering to company policy. Process transactions in an efficient and professional manner in line with Company Procedures. Process refunds and exchanges in line with company procedures. Be fully aware of Samsonite after sales service, supplier's warranties and areas covered. Ensure staff are fully conversant with sales promotions, incentives and product brochures. Monitor the activities of staff on the shop floor to ensure customers receive exceptional service and all Company Procedures are followed. To be aware of all sales figures and targets on a daily/weekly/period basis. Communicate to the Area Manager and Store Manager any factors affecting local trading conditions. Enforce excellent customer service through the emphasis on client books, attention to customers and development of staff. Communicate to the Manager/Area Manager any factors affecting local trading conditions. Stock/ Merchandising Process deliveries and communicate any errors in an efficient manner. Ensure backup stock and stockrooms are kept in order. Be knowledgeable of all products (current and new) and selling benefits. Assist in layouts and maintenance of merchandising and internal displays. Design and arrange store displays to attract customers. Maintain a neat, clean and well-organised shopping environment. Implement correct usage of interior signage. Process returns in accordance with Company Procedures. Read and action relevant Head Office communication. Carry out stock counts as directed. Assist in the management and control of stock. Liase with Management and Head Office departments to ensure stock packages are maintained. Personnel Communicate in a professional manner with staff at all levels. Assist in the management and allocation of daily work, ensuring tasks are fully completed and high standards are maintained. Assist management in training, developing, organising and leading the Sales team. Develop and motivate the team through regular training, assessment and promotion. Assist in review/disciplinary meetings with Store Manager. To ensure welfare of all members of staff in relation to working conditions. Ensure any store problems are communicated to Store Manager. Communication Report and communicate information concerning personnel, merchandise and operations on a regular basis to Store Manager. Actively participate in monthly staff meetings for the purpose of discussing salesmanship principles, policy implementation changes, merchandise, etc, and to encourage an exchange of information and ideas. Report merchandise status - fast sellers, slow sellers, deficiencies, buying trends, etc. to the Store Manager on a regular basis. Offer this information during an Area Manager or Head Office visit. Operation /Administrative Duties Open and close the store following company procedures. Report any late openings to the Area Manager. Operate daily banking procedures ensuring all relevant administration is always up to date. Carry out stock and personnel administration and ensure a timely despatch. Handle telephone enquiries in a polite, helpful and efficient manner. Ensure all customer enquiries/orders are communicated to Head Office in accordance with Company Procedures. Complete regular audits as per Company Policy. Security Ensure the safe is locked and secure at all times. Ensure any store or till keys are secured at all times and alarms (where appropriate) are used in accordance with security directions. To ensure that any security issues are acted upon where possible and reported to Management. Work with Store Manager to identify and address any all issues with regard to external and internal losses. To remain vigilant when dealing with stock and monies, ensuring that Company Procedures are always adhered to. House Keeping Maintain high standards within the branch. Ensure that cleaning is carried out daily and look after all fixture fittings and stock Ensure all equipment is maintained to required standards. Attendance To report for work 5-10 minutes before the start of the shift in order to prepare for the scheduled start time. If absent or late, to contact the store Manager at the earliest opportunity to allow for any alternative arrangements to be made. To attend training courses as directed by Store Manager, arriving at the training venue in a timely manner. Appearance Maintain a well groomed, neat and tidy appearance at all times, in line with Company Dress Policy. Ensure that your team meets the dress code and appropriately represents the Company at all times. To ensure a copy of the dress policy is discussed and hand delivered to each employee Health & Safety Ensure that any accidents or potential dangers to staff or customers are acted upon where possible and reported to Management. Check First Aid Kit and fire extinguishers to ensure compliance with Health and Safety standards. Additional Responsibilities To perform duties of a similar nature as required and directed by Management.
Jul 25, 2025
Full time
Position: Assistant Store Manager - 40 hours per week Location: Samsonite, Gunwharf Quays store, Unit R16, Portsmouth PO1 3TZ Availability: As soon as possible Job Purpose Assists the store Manager in coordinating the daily operations of the store and the daily activities of the sales team. Offer Samsonite customers exceptional service by projecting a positive image of the Company at all times; in order to maximise sales and profitability. Maintain high standards in all spheres of responsibility within the branch. Contribute to the smooth running of the branch by supervising shop floor activities, administration, and staff development with Store Manager. Work jointly with the Manager to implement Company Policies and Procedures. Run the store in the absence of the Manager. Principal Accountabilities Customer Service/Sales Offer advice on, and demonstrations of, Samsonite products in a professional manner to ensure a friendly shopping experience. Introduce selling benefits and various features of merchandise range. Maximise sales through detailed product knowledge and add on sales. Be knowledgeable about store layout, products and stock availability. Deal with customers in a polite and efficient way, always considering their needs. Handle customer complaints tactfully, always adhering to company policy. Process transactions in an efficient and professional manner in line with Company Procedures. Process refunds and exchanges in line with company procedures. Be fully aware of Samsonite after sales service, supplier's warranties and areas covered. Ensure staff are fully conversant with sales promotions, incentives and product brochures. Monitor the activities of staff on the shop floor to ensure customers receive exceptional service and all Company Procedures are followed. To be aware of all sales figures and targets on a daily/weekly/period basis. Communicate to the Area Manager and Store Manager any factors affecting local trading conditions. Enforce excellent customer service through the emphasis on client books, attention to customers and development of staff. Communicate to the Manager/Area Manager any factors affecting local trading conditions. Stock/ Merchandising Process deliveries and communicate any errors in an efficient manner. Ensure backup stock and stockrooms are kept in order. Be knowledgeable of all products (current and new) and selling benefits. Assist in layouts and maintenance of merchandising and internal displays. Design and arrange store displays to attract customers. Maintain a neat, clean and well-organised shopping environment. Implement correct usage of interior signage. Process returns in accordance with Company Procedures. Read and action relevant Head Office communication. Carry out stock counts as directed. Assist in the management and control of stock. Liase with Management and Head Office departments to ensure stock packages are maintained. Personnel Communicate in a professional manner with staff at all levels. Assist in the management and allocation of daily work, ensuring tasks are fully completed and high standards are maintained. Assist management in training, developing, organising and leading the Sales team. Develop and motivate the team through regular training, assessment and promotion. Assist in review/disciplinary meetings with Store Manager. To ensure welfare of all members of staff in relation to working conditions. Ensure any store problems are communicated to Store Manager. Communication Report and communicate information concerning personnel, merchandise and operations on a regular basis to Store Manager. Actively participate in monthly staff meetings for the purpose of discussing salesmanship principles, policy implementation changes, merchandise, etc, and to encourage an exchange of information and ideas. Report merchandise status - fast sellers, slow sellers, deficiencies, buying trends, etc. to the Store Manager on a regular basis. Offer this information during an Area Manager or Head Office visit. Operation /Administrative Duties Open and close the store following company procedures. Report any late openings to the Area Manager. Operate daily banking procedures ensuring all relevant administration is always up to date. Carry out stock and personnel administration and ensure a timely despatch. Handle telephone enquiries in a polite, helpful and efficient manner. Ensure all customer enquiries/orders are communicated to Head Office in accordance with Company Procedures. Complete regular audits as per Company Policy. Security Ensure the safe is locked and secure at all times. Ensure any store or till keys are secured at all times and alarms (where appropriate) are used in accordance with security directions. To ensure that any security issues are acted upon where possible and reported to Management. Work with Store Manager to identify and address any all issues with regard to external and internal losses. To remain vigilant when dealing with stock and monies, ensuring that Company Procedures are always adhered to. House Keeping Maintain high standards within the branch. Ensure that cleaning is carried out daily and look after all fixture fittings and stock Ensure all equipment is maintained to required standards. Attendance To report for work 5-10 minutes before the start of the shift in order to prepare for the scheduled start time. If absent or late, to contact the store Manager at the earliest opportunity to allow for any alternative arrangements to be made. To attend training courses as directed by Store Manager, arriving at the training venue in a timely manner. Appearance Maintain a well groomed, neat and tidy appearance at all times, in line with Company Dress Policy. Ensure that your team meets the dress code and appropriately represents the Company at all times. To ensure a copy of the dress policy is discussed and hand delivered to each employee Health & Safety Ensure that any accidents or potential dangers to staff or customers are acted upon where possible and reported to Management. Check First Aid Kit and fire extinguishers to ensure compliance with Health and Safety standards. Additional Responsibilities To perform duties of a similar nature as required and directed by Management.
Finance Manager This is a fantastic opportunity to join a unique registered charity on a permanent basis, responsible for the comprehensive management of the organisation's finance system, preparation and reconciliation of multiple bank accounts, balance sheet reconciliations, and the processing of payroll for approximately 20 employees Finance Manager Responsibilities This position will involve, but will not be limited to: Take full responsibility for the effective operation, accuracy, and integrity of the finance system (Sage50). Manage and support the Finance Assistant, who is primarily responsible for the purchase ledger and day-to-day transactional processing. Perform and review bank reconciliations for multiple bank accounts on a monthly basis. Maintain up-to-date and accurate balance sheet reconciliations, ensuring all postings in Sage are correct and supported by appropriate documentation. Manage monthly payroll for approximately 20 staff members, ensuring accuracy, timeliness, and compliance with all statutory requirements. Prepare and submit quarterly Group VAT Returns using Making Tax Digital (MTD) compliant software. Accurately process and reconcile monthly donations, ensuring funds are allocated correctly within the finance system. Prepare and submit Gift Aid claims to HMRC, ensuring accurate record-keeping and compliance with regulations. Work closely with the Treasurer to provide timely and accurate financial reports, management account information Liaise with external accountants and auditors, preparing schedules and documentation as required for annual audits and statutory reporting. Finance Manager Benefits Working in a hands-on and collaborative environment, this is a full-time position, based on a 35-hour working week. The role offers flexibility in how these hours are arranged, with the option to work any hours and any 5 days out of 7. Other benefits include: Free Parking Pension Sick pay after qualifying period Flexible working Casual dress and relaxed culture The Company Our client is a registered charity, representing an iconic heritage site Finance Manager Essentials Proven experience in a finance role at a similar level, with responsibility for core financial operations. Strong working knowledge of VAT regulations and compliance, ideally including experience with Group VAT Returns. Proficient in using financial software, particularly Sage 50. Excellent attention to detail and a high level of accuracy in all aspects of financial work. Ability to manage multiple tasks and adapt quickly within a fast-paced, dynamic environment. Strong interpersonal and communication skills, with the ability to explain financial information clearly to non-finance colleagues. Resilient, with a proactive and solutions-focused approach to problem-solving. Finance Manager Location Based in South Oxfordshire. While hybrid working is available, regular on-site presence is strongly preferred and will be required for the majority of the time. There is free onsite parking available. Action If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Jul 25, 2025
Full time
Finance Manager This is a fantastic opportunity to join a unique registered charity on a permanent basis, responsible for the comprehensive management of the organisation's finance system, preparation and reconciliation of multiple bank accounts, balance sheet reconciliations, and the processing of payroll for approximately 20 employees Finance Manager Responsibilities This position will involve, but will not be limited to: Take full responsibility for the effective operation, accuracy, and integrity of the finance system (Sage50). Manage and support the Finance Assistant, who is primarily responsible for the purchase ledger and day-to-day transactional processing. Perform and review bank reconciliations for multiple bank accounts on a monthly basis. Maintain up-to-date and accurate balance sheet reconciliations, ensuring all postings in Sage are correct and supported by appropriate documentation. Manage monthly payroll for approximately 20 staff members, ensuring accuracy, timeliness, and compliance with all statutory requirements. Prepare and submit quarterly Group VAT Returns using Making Tax Digital (MTD) compliant software. Accurately process and reconcile monthly donations, ensuring funds are allocated correctly within the finance system. Prepare and submit Gift Aid claims to HMRC, ensuring accurate record-keeping and compliance with regulations. Work closely with the Treasurer to provide timely and accurate financial reports, management account information Liaise with external accountants and auditors, preparing schedules and documentation as required for annual audits and statutory reporting. Finance Manager Benefits Working in a hands-on and collaborative environment, this is a full-time position, based on a 35-hour working week. The role offers flexibility in how these hours are arranged, with the option to work any hours and any 5 days out of 7. Other benefits include: Free Parking Pension Sick pay after qualifying period Flexible working Casual dress and relaxed culture The Company Our client is a registered charity, representing an iconic heritage site Finance Manager Essentials Proven experience in a finance role at a similar level, with responsibility for core financial operations. Strong working knowledge of VAT regulations and compliance, ideally including experience with Group VAT Returns. Proficient in using financial software, particularly Sage 50. Excellent attention to detail and a high level of accuracy in all aspects of financial work. Ability to manage multiple tasks and adapt quickly within a fast-paced, dynamic environment. Strong interpersonal and communication skills, with the ability to explain financial information clearly to non-finance colleagues. Resilient, with a proactive and solutions-focused approach to problem-solving. Finance Manager Location Based in South Oxfordshire. While hybrid working is available, regular on-site presence is strongly preferred and will be required for the majority of the time. There is free onsite parking available. Action If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
School Finance & Admin Assistant School Finance & Admin Assistant role in: Handsworth Wood Starting date: September 2025 - April 2026 Salary: 130- 160 per day Temporary Contract, maternity leave cover Full Time Vacancy (8:30am - 4:00pm, Monday to Friday) School Finance & Admin Specification We are currently seeking a School Finance & Admin Assistant to join one of our clients - a large, outstanding 3-firm entry Primary School in Handworth Wood. As the School Finance & Admin Assistant you will provide essential support to the leadership and finance teams whilst being fron tof house attending to parents, visitors, and the wider community. As well as this, you will play a key role in keeping things running smoothly day-to-day and communication and strong organisational skills are required. It is not an essential but would be desirable that you will have experience using Bromcom. Working as a School Finance & Admin Assistant in our client's school you will: Greet and assist visitors, parents, and students in a friendly and professional manner Manage front office operations including answering phones, emails, and correspondence Support finance operations, including invoicing, purchase orders and budget monitoring Maintain student records, attendance, and other confidential information Assist with enrolment processes and student admissions Prepare reports, newsletters, and other communications as needed Requirements: Previous experience in a school admin office or reception is preferred Experience using Bromcom ideally Ability to work as part of a team and communicate effectively with children and adults An enhanced DBS registered on the Update Service (or willing to obtain one) If you're a School Finance & Admin Assistant who feels this opportunity is the right fit - or if you know someone who would thrive in this environment - please apply today. For more information, visit Empowering Learning to learn more about who we are and what we do, or get in touch with Courtney Walker. Google or search for Empowering Learning for more information about us and more Primary opportunities.
Jul 25, 2025
Seasonal
School Finance & Admin Assistant School Finance & Admin Assistant role in: Handsworth Wood Starting date: September 2025 - April 2026 Salary: 130- 160 per day Temporary Contract, maternity leave cover Full Time Vacancy (8:30am - 4:00pm, Monday to Friday) School Finance & Admin Specification We are currently seeking a School Finance & Admin Assistant to join one of our clients - a large, outstanding 3-firm entry Primary School in Handworth Wood. As the School Finance & Admin Assistant you will provide essential support to the leadership and finance teams whilst being fron tof house attending to parents, visitors, and the wider community. As well as this, you will play a key role in keeping things running smoothly day-to-day and communication and strong organisational skills are required. It is not an essential but would be desirable that you will have experience using Bromcom. Working as a School Finance & Admin Assistant in our client's school you will: Greet and assist visitors, parents, and students in a friendly and professional manner Manage front office operations including answering phones, emails, and correspondence Support finance operations, including invoicing, purchase orders and budget monitoring Maintain student records, attendance, and other confidential information Assist with enrolment processes and student admissions Prepare reports, newsletters, and other communications as needed Requirements: Previous experience in a school admin office or reception is preferred Experience using Bromcom ideally Ability to work as part of a team and communicate effectively with children and adults An enhanced DBS registered on the Update Service (or willing to obtain one) If you're a School Finance & Admin Assistant who feels this opportunity is the right fit - or if you know someone who would thrive in this environment - please apply today. For more information, visit Empowering Learning to learn more about who we are and what we do, or get in touch with Courtney Walker. Google or search for Empowering Learning for more information about us and more Primary opportunities.
We're currently looking to appoint a Legal Accounts Assistant to join a well-established and busy legal finance team. This is a full-time, permanent opportunity ideal for someone with a background in legal finance or similar sector who is looking to contribute to a dynamic and client-focused firm. In this role, you'll handle a broad range of finance tasks, ensuring all transactions are recorded accurately and in line with current regulatory standards. Day-to-day, your duties will include managing client and office accounts, processing payments and receipts, handling bank reconciliations, and preparing regular finance summaries. You'll also be involved in reviewing financial documentation for property completions, issuing client invoices, and managing supplier payments. Working closely with colleagues across the firm, you'll ensure financial information is accurate and up to date to support smooth business operations. We're looking for someone who has experience working as a Legal Finance Assistant, with a good working knowledge of the Solicitors Accounts Rules. You'll need to be confident using Excel and comfortable handling detailed financial data. Attention to detail, strong organisational skills, and the ability to work well with colleagues at all levels are essential for success in this role. In return, you'll receive a competitive salary 30 day holiday, access to a company pension scheme, paid sick leave, on-site parking, and the chance to be part of a friendly, supportive team. If you're a motivated finance professional with legal sector or regulated environment experience and a keen eye for accuracy, we'd love to hear from you. Artis Recruitment provide specialist recruitment services within HR, Finance, IT, Procurement, Marketing, Customer Contact and Executive Search. By applying to this position, you acknowledge that you have read and accept our Privacy Policy: (url removed)
Jul 25, 2025
Full time
We're currently looking to appoint a Legal Accounts Assistant to join a well-established and busy legal finance team. This is a full-time, permanent opportunity ideal for someone with a background in legal finance or similar sector who is looking to contribute to a dynamic and client-focused firm. In this role, you'll handle a broad range of finance tasks, ensuring all transactions are recorded accurately and in line with current regulatory standards. Day-to-day, your duties will include managing client and office accounts, processing payments and receipts, handling bank reconciliations, and preparing regular finance summaries. You'll also be involved in reviewing financial documentation for property completions, issuing client invoices, and managing supplier payments. Working closely with colleagues across the firm, you'll ensure financial information is accurate and up to date to support smooth business operations. We're looking for someone who has experience working as a Legal Finance Assistant, with a good working knowledge of the Solicitors Accounts Rules. You'll need to be confident using Excel and comfortable handling detailed financial data. Attention to detail, strong organisational skills, and the ability to work well with colleagues at all levels are essential for success in this role. In return, you'll receive a competitive salary 30 day holiday, access to a company pension scheme, paid sick leave, on-site parking, and the chance to be part of a friendly, supportive team. If you're a motivated finance professional with legal sector or regulated environment experience and a keen eye for accuracy, we'd love to hear from you. Artis Recruitment provide specialist recruitment services within HR, Finance, IT, Procurement, Marketing, Customer Contact and Executive Search. By applying to this position, you acknowledge that you have read and accept our Privacy Policy: (url removed)
Job Title: Office Manager Department: People & Operations Reporting to: Operations Director Role Summary The Office Manager will play a key role in supporting the People & Operations team, ensuring the smooth running of day-to-day operations at Dazed Media HQ and helping to shape a positive, well-organised, and inspiring employee experience. We're looking for someone who takes pride in the details - someone who genuinely cares about the environment they manage and is committed to keeping the space looking its best at all times. This is a highly dynamic role that requires a proactive mindset: while you'll be ready to respond to the unexpected, you'll also think ahead, identifying opportunities to improve office processes and operations. You'll also collaborate with the team to plan and deliver internal events that energise office culture and foster connection across the business. A natural organiser with excellent logistical skills, you're the type who thrives on structure, enjoys problem-solving, and can confidently manage multiple priorities. In addition to overseeing day-to-day office operations, the Office Manager will also provide coverage for the Executive Assistant to the CEO during periods of leave. As such, you'll be comfortable handling sensitive information, high-pressure situations, and competing demands with discretion and efficiency. Duties, Responsibilities & Deliverables - Act as the first point of contact for all Dazed Media visitors - greeting them warmly, connecting them with relevant team members, offering refreshments and WiFi access and ensuring a welcoming experience. - Prepare meeting rooms ahead of client visits, training sessions, and internal workshops, ensuring all spaces are clean, functional, and presentable. - Conduct regular morning, afternoon, and ad hoc checks of the office space, proactively maintaining its appearance and functionality to the highest standard. - Manage the internal meeting room calendar, adapting schedules as needed based on room availability, confidentiality requirements or urgency. - Oversee the smooth execution of magazine send-outs, maintaining the 'Master Send-Out' tracker and monitoring courier budgets to ensure cost efficiency. - Manage relationships with courier providers and maintain company courier accounts, ensuring compliance with agreed terms and streamlining usage. - Regularly update the internal intranet, coordinating with teams to ensure key documents and resources are accessible and up to date. - Maintain the internal general travel and press trip tracker, liaising with the COO and Operations Director to highlight any potential issues. - Handle planning and booking of internal travel for Fashion Weeks and new business trips, securing competitive rates for travel and accommodation. - Proactively build a database of international hotel media rates and corporate discounts to optimise travel budgets. - Provide executive support to the CEO by covering the Executive Assistant role during annual leave periods, including calendar and inbox management. - Manage all office supplies - including stationery, fashion cupboard stock and equipment, ensuring appropriate levels are maintained and costs are assigned to the correct budget. - Manage office equipment expenses through the internal banking system (Pleo), ensuring timely submission of all costs and correct usage of the platform. - Coordinate with external contractors and cleaning staff to ensure all office areas remain clean, tidy, and well-maintained. - Oversee internal and off-site storage, ensuring inventory is organised, documented and updated regularly. Managing our internal magazine archive and ensuring it is stored correctly. - Help with ad-hoc projects for our CEO around busy periods - including booking and setting up meeting space and occasionally offering admin support. - Serve as the liaison with building management for all office maintenance, repairs, or improvements. - Support onboarding of new employees and interns by delivering engaging office tours and coordinating introductory meetings. - Manage larger scale internal office projects such as refurbs, moves, seating rearrangements or changes to build or layout as and when they arise. - Assist in planning and executing internal events that celebrate and enhance company culture - including birthdays, leaving drinks, awareness weeks, and more. - Manage the internal culture budget for seasonal events (e.g. Summer Party, Christmas Party) and other community-building initiatives. - Oversee the weekly employee food shop, managing the related budget and identifying opportunities for cost-effective choices. - Support the People & Operations team with scheduling and logistics for internal initiatives such as the D&I Committee, Social Responsibility group, and Green Team. - Pitch creative ideas and initiatives to the Operations Director for enhancing office culture and employee experience, always looking for new ways to improve how we work and connect. Desired Skills, Experience & Interest - A strong eye for design and detail - you take pride in creating a beautiful, organised, and inspiring workspace. - Friendly, approachable, and people-focused - a natural connector who brings positive energy to the office. - Confident working across Apple Mac, Google Workspace, and Microsoft Office tools. - Excellent verbal and written communication skills; able to collaborate effectively across all levels of the business. - Comfortable managing multiple projects in a fast-paced, ever-evolving environment. - Highly organised with strong prioritisation skills and a proactive, solutions-focused mindset. - Flexible, adaptable, and driven - you take initiative and stay calm under pressure. - Passionate about Dazed Media and aligned with our creative vision and values. - Genuinely interested in fostering internal culture and driving positive change in the workplace. These duties and responsibilities are indicative and not exhaustive but serve to give a realistic overview of the role and requirements. The company reserves the right to change this role description in response to the changing needs of the business. At Dazed Media, we promote a working environment in which diversity is recognised, valued and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect. We particularly welcome applicants from those who are significantly underrepresented in our sector. If you require any reasonable adjustments to be made to the application or interview process, please don't hesitate to let us know via the message function.
Jul 25, 2025
Full time
Job Title: Office Manager Department: People & Operations Reporting to: Operations Director Role Summary The Office Manager will play a key role in supporting the People & Operations team, ensuring the smooth running of day-to-day operations at Dazed Media HQ and helping to shape a positive, well-organised, and inspiring employee experience. We're looking for someone who takes pride in the details - someone who genuinely cares about the environment they manage and is committed to keeping the space looking its best at all times. This is a highly dynamic role that requires a proactive mindset: while you'll be ready to respond to the unexpected, you'll also think ahead, identifying opportunities to improve office processes and operations. You'll also collaborate with the team to plan and deliver internal events that energise office culture and foster connection across the business. A natural organiser with excellent logistical skills, you're the type who thrives on structure, enjoys problem-solving, and can confidently manage multiple priorities. In addition to overseeing day-to-day office operations, the Office Manager will also provide coverage for the Executive Assistant to the CEO during periods of leave. As such, you'll be comfortable handling sensitive information, high-pressure situations, and competing demands with discretion and efficiency. Duties, Responsibilities & Deliverables - Act as the first point of contact for all Dazed Media visitors - greeting them warmly, connecting them with relevant team members, offering refreshments and WiFi access and ensuring a welcoming experience. - Prepare meeting rooms ahead of client visits, training sessions, and internal workshops, ensuring all spaces are clean, functional, and presentable. - Conduct regular morning, afternoon, and ad hoc checks of the office space, proactively maintaining its appearance and functionality to the highest standard. - Manage the internal meeting room calendar, adapting schedules as needed based on room availability, confidentiality requirements or urgency. - Oversee the smooth execution of magazine send-outs, maintaining the 'Master Send-Out' tracker and monitoring courier budgets to ensure cost efficiency. - Manage relationships with courier providers and maintain company courier accounts, ensuring compliance with agreed terms and streamlining usage. - Regularly update the internal intranet, coordinating with teams to ensure key documents and resources are accessible and up to date. - Maintain the internal general travel and press trip tracker, liaising with the COO and Operations Director to highlight any potential issues. - Handle planning and booking of internal travel for Fashion Weeks and new business trips, securing competitive rates for travel and accommodation. - Proactively build a database of international hotel media rates and corporate discounts to optimise travel budgets. - Provide executive support to the CEO by covering the Executive Assistant role during annual leave periods, including calendar and inbox management. - Manage all office supplies - including stationery, fashion cupboard stock and equipment, ensuring appropriate levels are maintained and costs are assigned to the correct budget. - Manage office equipment expenses through the internal banking system (Pleo), ensuring timely submission of all costs and correct usage of the platform. - Coordinate with external contractors and cleaning staff to ensure all office areas remain clean, tidy, and well-maintained. - Oversee internal and off-site storage, ensuring inventory is organised, documented and updated regularly. Managing our internal magazine archive and ensuring it is stored correctly. - Help with ad-hoc projects for our CEO around busy periods - including booking and setting up meeting space and occasionally offering admin support. - Serve as the liaison with building management for all office maintenance, repairs, or improvements. - Support onboarding of new employees and interns by delivering engaging office tours and coordinating introductory meetings. - Manage larger scale internal office projects such as refurbs, moves, seating rearrangements or changes to build or layout as and when they arise. - Assist in planning and executing internal events that celebrate and enhance company culture - including birthdays, leaving drinks, awareness weeks, and more. - Manage the internal culture budget for seasonal events (e.g. Summer Party, Christmas Party) and other community-building initiatives. - Oversee the weekly employee food shop, managing the related budget and identifying opportunities for cost-effective choices. - Support the People & Operations team with scheduling and logistics for internal initiatives such as the D&I Committee, Social Responsibility group, and Green Team. - Pitch creative ideas and initiatives to the Operations Director for enhancing office culture and employee experience, always looking for new ways to improve how we work and connect. Desired Skills, Experience & Interest - A strong eye for design and detail - you take pride in creating a beautiful, organised, and inspiring workspace. - Friendly, approachable, and people-focused - a natural connector who brings positive energy to the office. - Confident working across Apple Mac, Google Workspace, and Microsoft Office tools. - Excellent verbal and written communication skills; able to collaborate effectively across all levels of the business. - Comfortable managing multiple projects in a fast-paced, ever-evolving environment. - Highly organised with strong prioritisation skills and a proactive, solutions-focused mindset. - Flexible, adaptable, and driven - you take initiative and stay calm under pressure. - Passionate about Dazed Media and aligned with our creative vision and values. - Genuinely interested in fostering internal culture and driving positive change in the workplace. These duties and responsibilities are indicative and not exhaustive but serve to give a realistic overview of the role and requirements. The company reserves the right to change this role description in response to the changing needs of the business. At Dazed Media, we promote a working environment in which diversity is recognised, valued and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect. We particularly welcome applicants from those who are significantly underrepresented in our sector. If you require any reasonable adjustments to be made to the application or interview process, please don't hesitate to let us know via the message function.
Exclusive newly created role, giving an excellent opportunity to learn London based role, in a leading European property business About Our Client Our client are a leading European property developer who are looking to expand their 8 person treasury team. They are at the forefront of treasury best practice and have an £8bn debt portfolio. They are based in London and operate a hybrid working model with 3 days a week in the office. Job Description The Head of Front office will be responsible for Day to day management of the front office team (3 people) Managing all treasury projects relating to the front office Looking at and exploring a hedging strategy Looking at and exploring a guarantee program Suggesting continuous tweaks and improvements to the team and function Deputising for the Group Treasurer as and when needed Working with the Head of Treasury operations of the back and middle office to ensure systems are working well Assist in raising and managing debt The Successful Applicant This is an ideal role for an existing Senior Treasury Manager or an Assistant Treasurer. Our client are looking for someone with a strong front office treasury skill set relating to FX and cash management, that also has strong project managing experience. The right candidate will have a curious mindset, and will want to continuously strive for improvement in the department. This candidate will not need debt management / execution experience already, our client is happy to facilitate training and learning on this for the right person. What's on Offer The Head of Front office role offers a competitive basic salary and a very competitive bonus. The role would be based in London, and office presence is required 3 days a week.
Jul 25, 2025
Full time
Exclusive newly created role, giving an excellent opportunity to learn London based role, in a leading European property business About Our Client Our client are a leading European property developer who are looking to expand their 8 person treasury team. They are at the forefront of treasury best practice and have an £8bn debt portfolio. They are based in London and operate a hybrid working model with 3 days a week in the office. Job Description The Head of Front office will be responsible for Day to day management of the front office team (3 people) Managing all treasury projects relating to the front office Looking at and exploring a hedging strategy Looking at and exploring a guarantee program Suggesting continuous tweaks and improvements to the team and function Deputising for the Group Treasurer as and when needed Working with the Head of Treasury operations of the back and middle office to ensure systems are working well Assist in raising and managing debt The Successful Applicant This is an ideal role for an existing Senior Treasury Manager or an Assistant Treasurer. Our client are looking for someone with a strong front office treasury skill set relating to FX and cash management, that also has strong project managing experience. The right candidate will have a curious mindset, and will want to continuously strive for improvement in the department. This candidate will not need debt management / execution experience already, our client is happy to facilitate training and learning on this for the right person. What's on Offer The Head of Front office role offers a competitive basic salary and a very competitive bonus. The role would be based in London, and office presence is required 3 days a week.
Looking for an exciting opportunity as an PA/Office Manager? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a fantastic chance to work in a fast-paced environment and make a real impact on the success of the organisation. Why join our client's team? Work for a growing and reputable property letting business. Be part of a supportive and collaborative team. Opportunity to make a real impact and contribute to the success of the organisation. Our client will pay £30,000 per annum Hours of work are Monday-Friday, 9am-5pm What you'll be doing: Overseeing day-to-day office operations, including managing supplies, equipment, and facilities Keeping the office environment organised, professional, and productive Coordinating with vendors and service providers for office maintenance and supplies Managing office budgets, expenses, and petty cash Providing comprehensive administrative support to the Managing Director Scheduling and coordinating meetings, appointments, and travel arrangements Handling correspondence, reports, presentations, and other documents Maintaining and updating office records, databases, and filing systems Assisting with tenant and landlord communications and resolving any issues Supporting the property process, including advertising properties, arranging viewings, and preparing tenancy agreements Ensuring compliance with property letting laws and regulations Maintaining accurate and up-to-date records of licences and legal documents Assisting with basic bookkeeping tasks and financial reporting Supporting HR functions, including recruitment, on boarding, and staff training What you'll bring: Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role Knowledge of property letting processes and legal requirements is highly desirable Excellent organisational and multitasking skills with a keen eye for detail Strong written and verbal communication skills Proficiency in Microsoft Office Suite and office management software Ability to handle confidential information with discretion Strong problem-solving skills and the ability to work independently Basic understanding of financial and bookkeeping principles If you're an organised and detail-oriented individual with a passion for providing exceptional administrative support, then we want to hear from you! Apply now to join our client's team as their Office Manager/PA. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. To apply, please send your CV and cover letter to . Only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jul 25, 2025
Full time
Looking for an exciting opportunity as an PA/Office Manager? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a fantastic chance to work in a fast-paced environment and make a real impact on the success of the organisation. Why join our client's team? Work for a growing and reputable property letting business. Be part of a supportive and collaborative team. Opportunity to make a real impact and contribute to the success of the organisation. Our client will pay £30,000 per annum Hours of work are Monday-Friday, 9am-5pm What you'll be doing: Overseeing day-to-day office operations, including managing supplies, equipment, and facilities Keeping the office environment organised, professional, and productive Coordinating with vendors and service providers for office maintenance and supplies Managing office budgets, expenses, and petty cash Providing comprehensive administrative support to the Managing Director Scheduling and coordinating meetings, appointments, and travel arrangements Handling correspondence, reports, presentations, and other documents Maintaining and updating office records, databases, and filing systems Assisting with tenant and landlord communications and resolving any issues Supporting the property process, including advertising properties, arranging viewings, and preparing tenancy agreements Ensuring compliance with property letting laws and regulations Maintaining accurate and up-to-date records of licences and legal documents Assisting with basic bookkeeping tasks and financial reporting Supporting HR functions, including recruitment, on boarding, and staff training What you'll bring: Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role Knowledge of property letting processes and legal requirements is highly desirable Excellent organisational and multitasking skills with a keen eye for detail Strong written and verbal communication skills Proficiency in Microsoft Office Suite and office management software Ability to handle confidential information with discretion Strong problem-solving skills and the ability to work independently Basic understanding of financial and bookkeeping principles If you're an organised and detail-oriented individual with a passion for providing exceptional administrative support, then we want to hear from you! Apply now to join our client's team as their Office Manager/PA. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. To apply, please send your CV and cover letter to . Only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Vortexa is a fast-growing international technology business founded to solve the immense information gap that exists in the energy industry. By using massive amounts of new satellite data and pioneering work in artificial intelligence, Vortexa creates an unprecedented view on the global seaborne energy flows in real-time, bringing transparency and efficiency to the energy markets and society as a whole. Vortexa is looking for an Executive Assistant to join our London team and play a major part in Vortexa's ambitious growth plans. In this role, your responsibilities will include providing administrative support for Vortexa's Executive Leadership team and day-to-day administration of Vortexa's Head Office. You will report to the VP of People & Operations and work closely with the CEO and the wider leadership team. You will be highly organised, have exceptional attention to detail with the ability to prioritise effectively in a constantly changing start-up environment. The responsibilities of the role will include Providing general administrative support to the Executive Team Supporting the Executive team with diary management, including travel arrangements and meeting scheduling Assisting with document/presentation preparation for the Executive Team Transcribing and distributing meeting minutes for the Executive Team Managing office meeting/training room diaries & set up prior to key client and board meetings London site management - including representation of Vortexa for tenant meetings and leading on resultant actions Being the first point of contact for all guests to the Vortexa office The handling of any general incoming phone enquiries to the Vortexa office Maintaining office supplies, including food, drinks and stationery Supporting with the organisation of company and departmental events, as and when required by the Executive and People Teams Assisting with screening and distributing of internal communications, as and when required by the Executive and People Teams Requirements A strong track record of supporting multiple executives simultaneously and balancing their differing priorities Excellent Microsoft PowerPoint and/or Google Slides skills and demonstrable knowledge of other Microsoft Office and/or Google Drive applications The ability to multi-task along with excellent organisational skills A positive and enthusiastic attitude Strong written and numerical skills Excellent communication skills The ability to adapt to changing priorities and prioritise between several actions High levels of discretion and confidentiality The ability to build strong collaborative relationships at all levels of an organisation The ability to embody and champion a positive and inclusive work culture Benefits A vibrant, diverse company pushing ourselves and the technology to deliver beyond the cutting edge A team of motivated characters and top minds striving to be the best at what we do at all times Constantly learning and exploring new tools and technologies Acting as company owners (all Vortexa staff have equity options)- in a business-savvy and responsible way Motivated by being collaborative, working and achieving together Private Health Insurance offered via Vitality to help you look after your physical health Global Volunteering Policy to help you 'do good' and feel better
Jul 25, 2025
Full time
Vortexa is a fast-growing international technology business founded to solve the immense information gap that exists in the energy industry. By using massive amounts of new satellite data and pioneering work in artificial intelligence, Vortexa creates an unprecedented view on the global seaborne energy flows in real-time, bringing transparency and efficiency to the energy markets and society as a whole. Vortexa is looking for an Executive Assistant to join our London team and play a major part in Vortexa's ambitious growth plans. In this role, your responsibilities will include providing administrative support for Vortexa's Executive Leadership team and day-to-day administration of Vortexa's Head Office. You will report to the VP of People & Operations and work closely with the CEO and the wider leadership team. You will be highly organised, have exceptional attention to detail with the ability to prioritise effectively in a constantly changing start-up environment. The responsibilities of the role will include Providing general administrative support to the Executive Team Supporting the Executive team with diary management, including travel arrangements and meeting scheduling Assisting with document/presentation preparation for the Executive Team Transcribing and distributing meeting minutes for the Executive Team Managing office meeting/training room diaries & set up prior to key client and board meetings London site management - including representation of Vortexa for tenant meetings and leading on resultant actions Being the first point of contact for all guests to the Vortexa office The handling of any general incoming phone enquiries to the Vortexa office Maintaining office supplies, including food, drinks and stationery Supporting with the organisation of company and departmental events, as and when required by the Executive and People Teams Assisting with screening and distributing of internal communications, as and when required by the Executive and People Teams Requirements A strong track record of supporting multiple executives simultaneously and balancing their differing priorities Excellent Microsoft PowerPoint and/or Google Slides skills and demonstrable knowledge of other Microsoft Office and/or Google Drive applications The ability to multi-task along with excellent organisational skills A positive and enthusiastic attitude Strong written and numerical skills Excellent communication skills The ability to adapt to changing priorities and prioritise between several actions High levels of discretion and confidentiality The ability to build strong collaborative relationships at all levels of an organisation The ability to embody and champion a positive and inclusive work culture Benefits A vibrant, diverse company pushing ourselves and the technology to deliver beyond the cutting edge A team of motivated characters and top minds striving to be the best at what we do at all times Constantly learning and exploring new tools and technologies Acting as company owners (all Vortexa staff have equity options)- in a business-savvy and responsible way Motivated by being collaborative, working and achieving together Private Health Insurance offered via Vitality to help you look after your physical health Global Volunteering Policy to help you 'do good' and feel better
(phone number removed); Job Title: Accounts Assistant (phone number removed); Location: Cardiff (Office-Based) (phone number removed); Salary: Up to £28,000 per annum (DOE) (phone number removed); Hours: Full-Time, 40 hours per week About the Role Môrwell Talent Solutions is recruiting on behalf of a thriving and growing business in Cardiff that is looking to appoint an enthusiastic and motivated Accounts Assistant to support the day-to-day finance function. This is a varied, hands-on role with exposure to all areas of transactional finance and would suit someone who is eager to build their career in accountancy and finance, potentially as a trainee accountant. The successful candidate will work closely with various team members, gaining valuable experience across multiple areas of finance and administration, while playing a key part in daily operations. The successful candidate will report into the Senior Cost Accountant, who will offer strong guidance and mentorship as you develop. A study support package can be offered for the right candidate looking to pursue accountancy qualifications (e.g. AAT, ACCA, or equivalent). Key Responsibilities of the role will include - Purchase Ledger Process supplier invoices, ensuring accuracy and correct coding Manage supplier queries and reconcile statements Prepare payment runs in line with company deadlines Sales Ledger Raise and issue customer invoices Monitor incoming payments and manage aged debt reporting Follow up on outstanding invoices in a professional manner Payroll Assist with the preparation and processing of weekly payroll for approximately 250 staff Maintain payroll records and ensure accuracy of employee data Liaise with HR and external providers regarding payroll queries Cross-Company Learning and Support Support finance personnel across group companies with purchase ledger, sales ledger, account queries, and general finance support Provide cover for team members during periods of absence or holiday Take ownership of purchase invoice processing and related queries for two group companies Finance Administration Maintain accurate financial records and filing systems Support the Finance Director with bank reconciliations and month-end procedures Assist with ad hoc finance projects and reporting as needed Support Business Activities Provide ad-hoc assistance to the team and any additional businesses the group may acquire or support in the future What my client is looking For Essential: Basic understanding of accounting principles Strong attention to detail and a methodical approach Proficiency in Microsoft Excel and general IT systems Good communication and teamwork skills Willingness to learn new systems and processes Reliable and flexible with the ability to multitask Positive attitude and proactive work ethic Desirable: Previous experience in a finance or accounting environment Familiarity with payroll processes Studying towards (or interested in pursuing) a recognised accountancy qualification (AAT/ACCA/CIMA) Experience with accounting software packages (e.g. Sage, Xero, QuickBooks) Ability to analyse data and spot discrepancies What s on Offer Competitive salary up to £28,000 (dependent on experience) Full-time, permanent role (Monday Friday, 40 hours per week) Office-based in Cardiff sociable, friendly working environment Study support available towards AAT, ACCA, or CIMA Exposure to a wide range of finance responsibilities Ongoing support and clear progression opportunities
Jul 25, 2025
Full time
(phone number removed); Job Title: Accounts Assistant (phone number removed); Location: Cardiff (Office-Based) (phone number removed); Salary: Up to £28,000 per annum (DOE) (phone number removed); Hours: Full-Time, 40 hours per week About the Role Môrwell Talent Solutions is recruiting on behalf of a thriving and growing business in Cardiff that is looking to appoint an enthusiastic and motivated Accounts Assistant to support the day-to-day finance function. This is a varied, hands-on role with exposure to all areas of transactional finance and would suit someone who is eager to build their career in accountancy and finance, potentially as a trainee accountant. The successful candidate will work closely with various team members, gaining valuable experience across multiple areas of finance and administration, while playing a key part in daily operations. The successful candidate will report into the Senior Cost Accountant, who will offer strong guidance and mentorship as you develop. A study support package can be offered for the right candidate looking to pursue accountancy qualifications (e.g. AAT, ACCA, or equivalent). Key Responsibilities of the role will include - Purchase Ledger Process supplier invoices, ensuring accuracy and correct coding Manage supplier queries and reconcile statements Prepare payment runs in line with company deadlines Sales Ledger Raise and issue customer invoices Monitor incoming payments and manage aged debt reporting Follow up on outstanding invoices in a professional manner Payroll Assist with the preparation and processing of weekly payroll for approximately 250 staff Maintain payroll records and ensure accuracy of employee data Liaise with HR and external providers regarding payroll queries Cross-Company Learning and Support Support finance personnel across group companies with purchase ledger, sales ledger, account queries, and general finance support Provide cover for team members during periods of absence or holiday Take ownership of purchase invoice processing and related queries for two group companies Finance Administration Maintain accurate financial records and filing systems Support the Finance Director with bank reconciliations and month-end procedures Assist with ad hoc finance projects and reporting as needed Support Business Activities Provide ad-hoc assistance to the team and any additional businesses the group may acquire or support in the future What my client is looking For Essential: Basic understanding of accounting principles Strong attention to detail and a methodical approach Proficiency in Microsoft Excel and general IT systems Good communication and teamwork skills Willingness to learn new systems and processes Reliable and flexible with the ability to multitask Positive attitude and proactive work ethic Desirable: Previous experience in a finance or accounting environment Familiarity with payroll processes Studying towards (or interested in pursuing) a recognised accountancy qualification (AAT/ACCA/CIMA) Experience with accounting software packages (e.g. Sage, Xero, QuickBooks) Ability to analyse data and spot discrepancies What s on Offer Competitive salary up to £28,000 (dependent on experience) Full-time, permanent role (Monday Friday, 40 hours per week) Office-based in Cardiff sociable, friendly working environment Study support available towards AAT, ACCA, or CIMA Exposure to a wide range of finance responsibilities Ongoing support and clear progression opportunities
Our client is a medium sized company based near to London Bridge, London. They deal with A List, high profile and innovative start-up companies. They are now looking to add to the team an Operations Administrative Assistant/Co-ordinator. Responsibilities: Working across all departments including Design, Project Management and Accounts Assisting in the implementation and sourcing of systems to improve the company's workflow systems Working with external suppliers Skills & Experience: Strong administration background Excellent critical thinking and problem solving ability Excellent organising skills and time management An understanding of Packaging Design or Manufacturing experience Familiar with Quality standards with strong attention to detail Computer literate with working knowledge of MS Office Great communication skills both written and oral Monday to Friday: Full Time. Excellent working environment. Learning and development opportunities will be provided. Apply now
Jul 24, 2025
Full time
Our client is a medium sized company based near to London Bridge, London. They deal with A List, high profile and innovative start-up companies. They are now looking to add to the team an Operations Administrative Assistant/Co-ordinator. Responsibilities: Working across all departments including Design, Project Management and Accounts Assisting in the implementation and sourcing of systems to improve the company's workflow systems Working with external suppliers Skills & Experience: Strong administration background Excellent critical thinking and problem solving ability Excellent organising skills and time management An understanding of Packaging Design or Manufacturing experience Familiar with Quality standards with strong attention to detail Computer literate with working knowledge of MS Office Great communication skills both written and oral Monday to Friday: Full Time. Excellent working environment. Learning and development opportunities will be provided. Apply now
TAY Recruitment are looking to recruit an Assistant Contracts Manager to work with their client based in Avonmouth. The position is a permanent role and will be working with a business that is based around providing comprehensive repairs and maintenance services for affordable housing and public sector customers. The ideal candidate will demonstrate the ability to build effective relationships with customers. Responsibilities Working along side Operations Manager to make sure smooth running of business Negotiate contract terms with clients and suppliers to ensure favourable outcomes for the organisation. Draft, review, and amend contracts while ensuring compliance with legal requirements and company policies. Collaborate with various departments to gather necessary information for contract preparation and execution. Maintain accurate records of contracts and related documentation in an organised manner. Monitor contract performance and compliance, addressing any issues that arise promptly. Attending site as and when required making sure that work is carried out to highest standards Skills Proficiency in Microsoft Office applications Excellent project management skills with a proven ability to manage contracts simultaneously. Strong attention to detail and organisational skills to maintain comprehensive records. Ability to build effective working relationships with internal teams and external partners. A proactive approach to problem-solving with strong analytical skills. Familiarity with legal terminology related to contracts is advantageous but not essential This vacancy is being advertised by TAY Recruitment (An Employment agency) on behalf of our client. All vacancies are available and correct at the time of posting.
Jul 24, 2025
Full time
TAY Recruitment are looking to recruit an Assistant Contracts Manager to work with their client based in Avonmouth. The position is a permanent role and will be working with a business that is based around providing comprehensive repairs and maintenance services for affordable housing and public sector customers. The ideal candidate will demonstrate the ability to build effective relationships with customers. Responsibilities Working along side Operations Manager to make sure smooth running of business Negotiate contract terms with clients and suppliers to ensure favourable outcomes for the organisation. Draft, review, and amend contracts while ensuring compliance with legal requirements and company policies. Collaborate with various departments to gather necessary information for contract preparation and execution. Maintain accurate records of contracts and related documentation in an organised manner. Monitor contract performance and compliance, addressing any issues that arise promptly. Attending site as and when required making sure that work is carried out to highest standards Skills Proficiency in Microsoft Office applications Excellent project management skills with a proven ability to manage contracts simultaneously. Strong attention to detail and organisational skills to maintain comprehensive records. Ability to build effective working relationships with internal teams and external partners. A proactive approach to problem-solving with strong analytical skills. Familiarity with legal terminology related to contracts is advantageous but not essential This vacancy is being advertised by TAY Recruitment (An Employment agency) on behalf of our client. All vacancies are available and correct at the time of posting.
People Business Partner - Assistant (12 Month FTC) Corporate Services - People - Students and Recent Graduates At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do You will have an opportunity to join an EMEA team that provides professional support to the business. AlixPartners is a merit-based culture in which talented individuals can deliver memorable results for internal clients, become respected experts, and advance their careers rapidly in a growing company. As a People Business Partner Assistant, you will contribute meaningfully from day one and take on more responsibility over time. Although you will report to the CRS People Business Partner, you will have the support of our leadership team, mentors, peers, and others vested in your success. You will interact with highly experienced People experts from the beginning of your career at AlixPartners. You will be specialising in People Business Partner activity, incorporating talent development, performance management, People reporting and a variety of other employee lifecycle activities, while gaining an understanding of our business, the different functions within Corporate Services, and the consulting practices. Our non-hierarchical environment will provide you with the opportunity to develop, present, and receive feedback on your ideas. Responsibilities will include but not be limited to the following: Support the CRS People Business Partner team with reporting on performance management activity, including both cyclical and non-cyclical activity to support the development of our people. Undertake analysis to understand our People landscape built on data and analytics, including Pulse Surveys and other initiatives Prepare and manage presentation materials ensuring that the materials tell a story in a structured way, while being client ready in construct. Support to the EMEA Head of People on diary management and other administrative tasks Ownership of general administrative support including scanning, printing, binding, organization of internal and external meetings, booking rooms, production of reports, spreadsheets, documents, analysis and slide decks. Facilitation of key meetings for the global CRS People Business Partner Team Support the team to run reports or generate metrics. Draft emails, decks and other communications, Schedule PBP new joiner check in meetings. Track the end of probationary period meetings for new hires and ensure timely notifications to the PBP team. Liaise with People Operations colleagues on the co-ordination of the induction programme for new joiners and participation in the firmwide two-day orientation session. Monitor the upcoming separations tracking for contingent workers (ICs and Temps) and highlight key dates. Any other general admin associated with CRS People Business Partners, e.g. General upkeep and maintenance of relevant shared drives. What you'll need We are seeking the brightest and the best individuals who can demonstrate; Analytical skills, including the ability to work effectively with numerical data Team player with an ability to develop relationships across the firm, including with senior stakeholders and practice leaders Ability to successfully collaborate with a range of stakeholders, and drive multiple, shifting priorities with a sense of urgency Strong organisational skills and ability to meet deadlines High level of attention to detail Fast learner, especially with new and complex concepts Clear and concise written and oral communications Multi-task in a fast-paced environment with tight deadlines Ability to flex and be versatile, can shift directions and feel comfortable working with all types of activities, issues and problems Passionate self-starter who is excited to learn and contribute Client centric, able to demonstrate an innate understanding of client need and client management Proficient computer skills including Microsoft Excel and PowerPoint Excellent written and verbal communication skills in English. Additional languages will be an asset. Willingness to work outside of normal business hours, and in particular as unique projects/needs arise. Ability to work full time in an office and remote environment. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners'Code of Conduct and foster an inclusive environment with people at all levels of an organisation. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other characteristics, race, religion, gender, national origin, age, marital status, veteran status or status as an individual with disability.
Jul 24, 2025
Full time
People Business Partner - Assistant (12 Month FTC) Corporate Services - People - Students and Recent Graduates At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do You will have an opportunity to join an EMEA team that provides professional support to the business. AlixPartners is a merit-based culture in which talented individuals can deliver memorable results for internal clients, become respected experts, and advance their careers rapidly in a growing company. As a People Business Partner Assistant, you will contribute meaningfully from day one and take on more responsibility over time. Although you will report to the CRS People Business Partner, you will have the support of our leadership team, mentors, peers, and others vested in your success. You will interact with highly experienced People experts from the beginning of your career at AlixPartners. You will be specialising in People Business Partner activity, incorporating talent development, performance management, People reporting and a variety of other employee lifecycle activities, while gaining an understanding of our business, the different functions within Corporate Services, and the consulting practices. Our non-hierarchical environment will provide you with the opportunity to develop, present, and receive feedback on your ideas. Responsibilities will include but not be limited to the following: Support the CRS People Business Partner team with reporting on performance management activity, including both cyclical and non-cyclical activity to support the development of our people. Undertake analysis to understand our People landscape built on data and analytics, including Pulse Surveys and other initiatives Prepare and manage presentation materials ensuring that the materials tell a story in a structured way, while being client ready in construct. Support to the EMEA Head of People on diary management and other administrative tasks Ownership of general administrative support including scanning, printing, binding, organization of internal and external meetings, booking rooms, production of reports, spreadsheets, documents, analysis and slide decks. Facilitation of key meetings for the global CRS People Business Partner Team Support the team to run reports or generate metrics. Draft emails, decks and other communications, Schedule PBP new joiner check in meetings. Track the end of probationary period meetings for new hires and ensure timely notifications to the PBP team. Liaise with People Operations colleagues on the co-ordination of the induction programme for new joiners and participation in the firmwide two-day orientation session. Monitor the upcoming separations tracking for contingent workers (ICs and Temps) and highlight key dates. Any other general admin associated with CRS People Business Partners, e.g. General upkeep and maintenance of relevant shared drives. What you'll need We are seeking the brightest and the best individuals who can demonstrate; Analytical skills, including the ability to work effectively with numerical data Team player with an ability to develop relationships across the firm, including with senior stakeholders and practice leaders Ability to successfully collaborate with a range of stakeholders, and drive multiple, shifting priorities with a sense of urgency Strong organisational skills and ability to meet deadlines High level of attention to detail Fast learner, especially with new and complex concepts Clear and concise written and oral communications Multi-task in a fast-paced environment with tight deadlines Ability to flex and be versatile, can shift directions and feel comfortable working with all types of activities, issues and problems Passionate self-starter who is excited to learn and contribute Client centric, able to demonstrate an innate understanding of client need and client management Proficient computer skills including Microsoft Excel and PowerPoint Excellent written and verbal communication skills in English. Additional languages will be an asset. Willingness to work outside of normal business hours, and in particular as unique projects/needs arise. Ability to work full time in an office and remote environment. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners'Code of Conduct and foster an inclusive environment with people at all levels of an organisation. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other characteristics, race, religion, gender, national origin, age, marital status, veteran status or status as an individual with disability.
Quick Registration: First Name , Last Name , e-mail , Phone , Sector Location Our client is a Global Financial Broking firm in London. Client Onboarding KYC Associate. 5 days a week in Administration Assistant - Financial Services Our client is a Financial Market making company in Our client is a Wealth and Asset Management firm in Insurance Controls & Operations Administrator Date: 1 Jun 2023 Sector: ADMINISTRATION Type: Permanent Location: London Salary: £28000 - 33000 per annum Email: Ref: BT663 Insurance Controls & Operations Administrator £28,000 - £33,000 This leading insurance underwriters have an excellent international reputation and offer a friendly and inclusive working environment. They are now looking for an administrator to join their Controls and Data Assurance team. Previous compliance or insurance administration experience would be preferred combined with an A level (or equivalent) standard of education. Duties To facilitate and administer the review process for all service contracts and outsourcing arrangements, ensuring compliance with all appropriate legislation and internal governance processes. To keep up to date with ongoing regulatory changes. To work with the Sourcing team regarding changes in legislative requirements and ongoing process changes and efficiencies. To collate reporting on performance of client agreements and intra group sourcing. To collate, review, maintain and update as required, key process timetables detailing multi-departmental activities across the business, to enable timely delivery of external reports and returns. To identify, track and resolve key process issues raised as part of timetable monitoring. To maintain the process framework (comprising of a central process library with departmental process maps, procedures and policies, together with cycle documentation detailing key cross departmental data flows). To support annual reviews of the process library and add new processes as required. Support and enable improvement initiatives fostering and delivering a continual improvement ethos. Work with the business to perform controls and testing to support internal control framework. Preparing reporting to key audiences, including governance committees, based on each period's KPI's, communicating areas of concern, improvements and changes. To support the Team in developing new KPI's and Performance Metrics.
Jul 24, 2025
Full time
Quick Registration: First Name , Last Name , e-mail , Phone , Sector Location Our client is a Global Financial Broking firm in London. Client Onboarding KYC Associate. 5 days a week in Administration Assistant - Financial Services Our client is a Financial Market making company in Our client is a Wealth and Asset Management firm in Insurance Controls & Operations Administrator Date: 1 Jun 2023 Sector: ADMINISTRATION Type: Permanent Location: London Salary: £28000 - 33000 per annum Email: Ref: BT663 Insurance Controls & Operations Administrator £28,000 - £33,000 This leading insurance underwriters have an excellent international reputation and offer a friendly and inclusive working environment. They are now looking for an administrator to join their Controls and Data Assurance team. Previous compliance or insurance administration experience would be preferred combined with an A level (or equivalent) standard of education. Duties To facilitate and administer the review process for all service contracts and outsourcing arrangements, ensuring compliance with all appropriate legislation and internal governance processes. To keep up to date with ongoing regulatory changes. To work with the Sourcing team regarding changes in legislative requirements and ongoing process changes and efficiencies. To collate reporting on performance of client agreements and intra group sourcing. To collate, review, maintain and update as required, key process timetables detailing multi-departmental activities across the business, to enable timely delivery of external reports and returns. To identify, track and resolve key process issues raised as part of timetable monitoring. To maintain the process framework (comprising of a central process library with departmental process maps, procedures and policies, together with cycle documentation detailing key cross departmental data flows). To support annual reviews of the process library and add new processes as required. Support and enable improvement initiatives fostering and delivering a continual improvement ethos. Work with the business to perform controls and testing to support internal control framework. Preparing reporting to key audiences, including governance committees, based on each period's KPI's, communicating areas of concern, improvements and changes. To support the Team in developing new KPI's and Performance Metrics.
About us: Daniel Owen is an established recruitment consultancy specialising in the placement of quality temporary and permanent workers to all roles in the Built Environment. Working with some of the UK's largest and most respected construction, maintenance and engineering companies. The Role We are looking for an experienced Assistant Site Manager to join as well-established Residential New Build developer, to strengthen their construction team. Assistant Site Managers responsibilities: You will be helping to manage the construction project whilst supporting the Site Manager in all aspects of site operations. Assist in managing construction activities, coordinating tradespeople, subcontractor and labourer's. Ensures all construction activities adhere to safety regulations and standards. Helps in developing and maintaining construction schedules, managing resources and equipment and monitoring project budgets. Acts as a point of contact for architects, engineers, suppliers and clients. Prepares reports, maintains site records, and ensures proper documentation for all project activities. Identify and resolve issues that arise on the construction site. Support in sourcing and managing materials to ensure efficient work-flow. Qualifications: Must have SSSTS CSCS Card First Aid certificate Benefits: Car Allowance Discretionary bonus Healthcare Package Pension Package TAGS:/ASSISTANTSITEMANAGER/ASSISTANTSITE/MANAGER/CONSTRUCTION/CONSTRUCTIONASSISTANTSITEMANAGER/LONDON/SW20/
Jul 24, 2025
Full time
About us: Daniel Owen is an established recruitment consultancy specialising in the placement of quality temporary and permanent workers to all roles in the Built Environment. Working with some of the UK's largest and most respected construction, maintenance and engineering companies. The Role We are looking for an experienced Assistant Site Manager to join as well-established Residential New Build developer, to strengthen their construction team. Assistant Site Managers responsibilities: You will be helping to manage the construction project whilst supporting the Site Manager in all aspects of site operations. Assist in managing construction activities, coordinating tradespeople, subcontractor and labourer's. Ensures all construction activities adhere to safety regulations and standards. Helps in developing and maintaining construction schedules, managing resources and equipment and monitoring project budgets. Acts as a point of contact for architects, engineers, suppliers and clients. Prepares reports, maintains site records, and ensures proper documentation for all project activities. Identify and resolve issues that arise on the construction site. Support in sourcing and managing materials to ensure efficient work-flow. Qualifications: Must have SSSTS CSCS Card First Aid certificate Benefits: Car Allowance Discretionary bonus Healthcare Package Pension Package TAGS:/ASSISTANTSITEMANAGER/ASSISTANTSITE/MANAGER/CONSTRUCTION/CONSTRUCTIONASSISTANTSITEMANAGER/LONDON/SW20/
An exciting opportunity for a Sales & Marketing Director to drive significant growth within a successful and established travel technology business. This company is a recognised leader in enterprise software and services for tour and rail operators, delivering high-quality solutions and deep industry expertise to a global customer base. The Sales & Marketing Director will be responsible for shaping and executing a comprehensive sales and marketing strategy to support scalable, long-term business growth. This is a business-to-business commercial leadership role, focused on increasing sales performance, strengthening the brand, and expanding the customer base across international markets. Key Responsibilities Maximise the commercial potential of the business and support shareholder ambitions. Develop and implement a growth-oriented commercial strategy that drives success in the short-, mid-, and long-term. Establish systems, controls, and scalable processes to support a high-performance sales operation while maintaining an entrepreneurial approach. Win new business across software products and business support services. Manage customer retention, upselling, and cross-selling to existing clients. Create and execute a targeted, multi-channel marketing strategy aligned with key market segments. Strengthen the company's brand and market presence as a global expert in travel technology. Represent the business at public events, in PR activities, and through thought leadership. Lead and develop the sales and marketing team, currently comprising three business development specialists, a marketing manager, and a marketing assistant, with plans to expand in 2025. Manage a budget for international events, digital and traditional marketing initiatives. Collaborate closely with senior leadership across Operations, Product, and Finance to support strategic planning and execution. Experience Required Proven track record of delivering profitable growth in a fast-paced travel, leisure, or software technology environment, including P&L responsibility. Experience in selling high-value enterprise software and associated services. Strong international experience in sales and commercial operations. Skilled in building go-to-market strategies and new sales channels for premium brands. Demonstrated success in leading and scaling commercial and sales teams in competitive or fragmented markets. Comprehensive understanding of multichannel marketing strategy and execution. Willingness to engage in both strategic planning and operational detail. Ideally, knowledge of the travel industry, particularly tour and rail operators. Familiarity with other functional areas such as Customer Support, Professional Services, or Software Development is a plus. Comfortable in public-facing roles including media, PR, and speaking engagements. Personal Characteristics Inspirational leader with strong strategic thinking and organisational skills. Results-driven with a hands-on approach and a tenacious mindset. Commercially sharp and naturally entrepreneurial. Resilient, energetic, and adaptable to challenges in technical, people, and commercial domains. Highly analytical and financially literate. Excellent communicator and natural networker. Passionate about travel and the transformative role of technology in the industry. Language skills-particularly in French, Spanish, Italian, or German-are an advantage. Hybrid working, with at least two days in the office.
Jul 24, 2025
Full time
An exciting opportunity for a Sales & Marketing Director to drive significant growth within a successful and established travel technology business. This company is a recognised leader in enterprise software and services for tour and rail operators, delivering high-quality solutions and deep industry expertise to a global customer base. The Sales & Marketing Director will be responsible for shaping and executing a comprehensive sales and marketing strategy to support scalable, long-term business growth. This is a business-to-business commercial leadership role, focused on increasing sales performance, strengthening the brand, and expanding the customer base across international markets. Key Responsibilities Maximise the commercial potential of the business and support shareholder ambitions. Develop and implement a growth-oriented commercial strategy that drives success in the short-, mid-, and long-term. Establish systems, controls, and scalable processes to support a high-performance sales operation while maintaining an entrepreneurial approach. Win new business across software products and business support services. Manage customer retention, upselling, and cross-selling to existing clients. Create and execute a targeted, multi-channel marketing strategy aligned with key market segments. Strengthen the company's brand and market presence as a global expert in travel technology. Represent the business at public events, in PR activities, and through thought leadership. Lead and develop the sales and marketing team, currently comprising three business development specialists, a marketing manager, and a marketing assistant, with plans to expand in 2025. Manage a budget for international events, digital and traditional marketing initiatives. Collaborate closely with senior leadership across Operations, Product, and Finance to support strategic planning and execution. Experience Required Proven track record of delivering profitable growth in a fast-paced travel, leisure, or software technology environment, including P&L responsibility. Experience in selling high-value enterprise software and associated services. Strong international experience in sales and commercial operations. Skilled in building go-to-market strategies and new sales channels for premium brands. Demonstrated success in leading and scaling commercial and sales teams in competitive or fragmented markets. Comprehensive understanding of multichannel marketing strategy and execution. Willingness to engage in both strategic planning and operational detail. Ideally, knowledge of the travel industry, particularly tour and rail operators. Familiarity with other functional areas such as Customer Support, Professional Services, or Software Development is a plus. Comfortable in public-facing roles including media, PR, and speaking engagements. Personal Characteristics Inspirational leader with strong strategic thinking and organisational skills. Results-driven with a hands-on approach and a tenacious mindset. Commercially sharp and naturally entrepreneurial. Resilient, energetic, and adaptable to challenges in technical, people, and commercial domains. Highly analytical and financially literate. Excellent communicator and natural networker. Passionate about travel and the transformative role of technology in the industry. Language skills-particularly in French, Spanish, Italian, or German-are an advantage. Hybrid working, with at least two days in the office.
