Accounts Assistant

Job Title: Accounts Assistant
Salary: 30-32k per annum
Hours: Monday to Friday: 37 hours per week
Location: Eastwood, Nottingham

Role Purpose

To provide effective accounts administration support, ensuring the accuracy and integrity of financial data and adherence to company policies and procedures.

Key Objectives

Ensure timely and accurate processing of invoices and expenses
Maintain integrity across balance sheet accounts, including GRNI and unallocated cash
Support accurate month-end and year-end financial reporting
Uphold high standards of data accuracy and process compliance
Contribute to the smooth operation of the Finance function

Key Responsibilities

Process and log all purchase invoices promptly and accurately, ensuring authorisation is in line with the company's 'A3 Authorisation Levels' policy
Scan and forward invoices and credit notes to the Finance Shared Services Centre (FSSC) in a timely manner
Match invoices/credit notes with purchase orders, ensuring compliance with internal procedures
Assist the FSSC with supplier statement reconciliations
Monitor GRNI reports and expedite missing supplier invoices or credit notes
Review and clear registered third-party invoices in a timely manner
Prevent and resolve debit balances on the purchase ledger; manage regular payment runs
Investigate and resolve supplier invoice/credit note queries
Maintain overall accuracy and integrity of the purchase ledger
Support monthly reporting by analysing general ledger accounts and posting authorised month-end journals
Process and monitor petty cash transactions, ensuring appropriate coding and authorisation
Maintain and manage the company's fuel card and fleet databases
Prepare accruals, prepayments, and other entries in line with the month-end timetable
Ensure accurate and timely processing of reversing and recurring journals
Manage cheque requisitions and ensure approvals are in place
Perform daily bank statement reconciliations
Reconcile local and foreign currency cashbooks at least weekly
Maintain intercompany account reconciliations and facilitate timely settlements
Submit FX Exposure reports to Treasury twice monthly
Conduct integration routines regularly, resolving any blocked or rejected items promptly
Monitor and clear unallocated cash balances on a regular basis
Provide ad-hoc support as requested by the Finance Manager

Qualifications & Experience

3- 5 years' experience in a similar Accounts environment
Bookkeeping/Accountancy qualification preferred
GCSE (or equivalent) in Maths and English
Experience in customer/supplier interaction

Technical Skills

Strong IT skills, particularly in Microsoft Excel and financial software
Experience using ERP/accounting systems is desirable

Personal Attributes

Strong attention to detail
Organised and methodical
Diligent and committed to accuracy
Ability to prioritise workload and meet deadlines