Grants and Monitoring Support Officer

Grants and Monitoring Support Officer

Location: Hanbury Road, Pontypool, NP4 6YB
Start Date: ASAP
Contract Duration: 6+ Months
Working Hours: Mon Fri, 09 00, 37 Hours per week
Pay Rate: £ 14.13 per hour
Job Ref: OR9445

Responsibilities

• Contribute to the delivery of an effective and efficient Preventative programme, ensuring grants align with Early Intervention and Prevention principles.
• Support the development and utilization of grants to provide accessible, efficient, and effective community-focused services.
• Assist in designing grant support programmes based on Early Intervention and Prevention principles.
• Administer a range of grants, including Third Sector Major Grants, to community groups, organizations, and individuals.
• Oversee all aspects of grant administration and monitoring.
• Collaborate with internal officers to explore innovative approaches to improve grant process efficiency.
• Support the Preventative Commissioning team in developing and reviewing a robust grant framework.
• Engage in grant assurance, compliance, monitoring, and review activities with guidance from the contract lead officer.
• Ensure the Council's grant provision is delivered in accordance with associated terms and conditions.
• Verify and validate grant applications and performance information related to funding outcomes.
• Provide timely advice to stakeholders and staff across internal and external agencies.
• Support grant reviews, monitoring, and compliance visits in collaboration with colleagues and stakeholders.
• Maintain positive relationships with relevant groups and organizations to align grants with community needs.
• Establish clear targets, performance indicators, and monitoring methods for each grant scheme.
• Maintain awareness of wider grant and funding opportunities to encourage alignment and reduce duplication.

Person Specification

• Very good knowledge and understanding of Preventative service provision.
• Knowledge of grant administration, processes, and procedures.
• Excellent knowledge of Microsoft Office packages, particularly Excel.
• Good knowledge of funding bodies, grant availability, and processes (Desirable).
• Understanding and experience of working in a community setting (Desirable).
• Knowledge of local community assets and community development (Desirable).
• Knowledge of Building Resilient Communities and other funding streams (Desirable).
• NVQ Level 3 or equivalent qualification in a relevant subject area (Desirable).
• Minimum of 1-year experience in a similar setting (voluntary, public, preventative, etc.).
• Experience in developing policies, protocols, and procedures for grant administration.
• Ability to communicate with a wide range of organizations and individuals and sustain good partnerships.
• Ability to prioritize workload and work on own initiative, managing complex workloads and tight deadlines.
• Experience working collaboratively with key partners to deliver efficient services.
• Experience developing frameworks to support service delivery (Desirable).
• Ability to communicate in Welsh or willingness to learn (Desirable).
• Ability to utilize technical solutions to improve service delivery efficiency.
• Good self-management skills and ability to work independently.
• Effective communication skills with officers, members, and senior managers.
• Proven ability to solve problems, generate ideas, and produce action recommendations.
• Strong initiative and ability to work under pressure, meeting tight deadlines and prioritizing tasks.
• Planning and organizing records and data in line with data protection legislation and GDPR (Desirable).
• Good oral and written communication skills.
• Ability to work with community groups and organizations through grant application processes.
• Ability to maintain records for monitoring and evaluation.
• Self-motivated and capable of motivating others.
• Excellent communication skills.
• Willingness to work unsocial hours if necessary (e.g., committee attendance, workshops).
• Ability to travel around the authority in a timely manner to fulfill role duties.

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