Administrator (Security Cleared)

The UK government has pledged to reach carbon neutrality by 2050 and, as such, is pushing ahead with significant investment in nuclear and renewable energies.

Assystem, as a leading provider of project management, design engineering & construction supervision services within the nuclear industry, has aligned its own strategy to support this switch to low-carbon energy, whilst also recognising transport and infrastructure systems to be a major factor in influencing the outcome of government policy.

By acquiring Logikal in 2023, Assystem reaffirmed their commitment to the UK's energy transition by combining strengths with a long-established provider of expertise to the transport & infrastructure sectors. We deliver professional services within PMO project delivery, particularly in the areas of project planning, project controls, risk management and enhanced business intelligence.

Based on these solid foundations, our team continues to build on its existing capability and has ambitious plans to develop its reach within both the transport & infrastructure sectors and through the additional opportunities offered via the Assystem network within the nuclear sector.

Our objectives will ultimately be defined by our ability to attract and retain those talented individuals who share our vision and wish to join us in shaping the future.

Job Overview:
The Office Administrator is responsible for overseeing and managing the day-to-day operations of the office. This includes supporting the administrative team, maintaining office supplies, assisting with scheduling, and ensuring the office runs efficiently. The role requires a highly organized and detail-oriented individual with strong communication skills.

Key Responsibilities:

Office Management:

• Maintain office supplies and equipment.
• Ensure office is clean, organized, and welcoming.
• Handle office maintenance and liaise with external vendors.

Administrative Support:

• Provide general administrative support to teams.
• Answer phone calls, respond to emails, and manage correspondence.
• Organize and maintain filing systems (both digital and paper).

Scheduling & Coordination:

• Manage meeting room schedules and assist with meeting preparation.
• Organize appointments, travel arrangements, and itineraries for staff.
• Prepare, proofread, and format documents and reports.
• Maintain and update databases and records.

Human Resources Support:

• Assist with onboarding new employees.
• Maintain employee attendance records and assist in HR-related tasks.

Finance & Billing Support:

• Assist in processing invoices and expense reports.
• Monitor office-related budgets and assist in cost management.

Customer Service:

• Greet clients, vendors, and visitors.
• Assist with inquiries and provide information as needed.

Required Skills & Qualifications:

• Proven experience as an office administrator or in another relevant administrative role.
• Strong organizational and multitasking skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Ability to handle sensitive and confidential information with integrity.
• Security Cleared

Benefits include:

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days' paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Assystem offers you the opportunity to join our Switch to Grow UK Graduate Scheme, where you'll gain hands on experience in engineering, digital services, and project management by working on some of the world's most critical energy projects.

Be part of the challenge of the century; accelerating the switch to low carbon energy!