23 jobs found

Front of House Receptionist/Administrator Central Birmingham Office - Full-time 5 days a week Job Title: Administrative Assistant/ReceptionistLocation: Central Birmingham Hours: 9-5:30pm Monday to Friday all in-office days Key Responsibilities:Reception & Communication Operate and maintain the switchboard, screen incoming calls, and take detailed, accurate messages. Greet and assist visitors, including contractors, ensuring a professional and welcoming environment. Monitor and manage the shared inbox, distributing emails and post to relevant team members. Office Administration Maintain and organise filing systems, both physical and digital. Photocopy, scan, and print documents, including legal documents such as leases. Update and maintain internal contact lists, including phone and client directories. Schedule and coordinate meetings, including monitoring boardroom availability. Provide refreshments for meetings and visitors as required. Manage weekly stationery orders, monitor stock levels, and maintain an order log. Carry out general ad hoc administrative duties as required. Accounting Support (Ad Hoc) Scan and file supplier invoices. Assist in preparing service charge year-end files. Post invoices into the accounting system. Reconcile supplier statements to ensure accuracy and completeness. Skills & Experience: Previous experience in an administrative or receptionist role preferred. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Proficient in Microsoft Office (Outlook, Word, Excel). Ability to manage multiple tasks and prioritise effectively. Basic understanding of accounting processes is desirable but not essential. #

Office Administrator / Receptionist, full-time permanent position with a company in Omagh. Office-based role Your new company It was established over 50 years ago. They offer a wide range of services to meet the requirements of the Commercial, Energy and Public Sector markets. The company is strongly committed to delivering excellence in all aspects of their work and ensuring client satisfaction. Hays have been appointed by this company to recruit an Office Administrator / Receptionist to join their team. This is a full-time, permanent, office-based position and working hours are 8am to 5pm Monday to Friday. Your new role As Office Administrator / Receptionist, you will be based front of house and meet and greet colleagues and clients on arrival at the business. Your key responsibilities will include reception duties, where you will be the first point of contact for all incoming enquiries. You will answer telephone calls and manage the switchboard system. In your role, you will also be responsible for providing administration support to different departments within the business. This will include filing, post - recording and distribution, drafting company memos and letters, updating documents, maintaining the company calendar, corresponding internally and externally via email and telephone. What you'll need to succeed As Office Administrator / Receptionist, essentially, you will be able to demonstrate previous experience within a similar role. You will have the ability to work on your own, to prioritise work and multitask. You will be proficient in Microsoft suite and have excellent organisational skills. A full driving licence with access to transport is required. What you'll get in return A permanent position within a well-established and successful business. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Are you a confident, organised and proactive individual with excellent communication skills? We have a fantastic opportunity for an Administrator to join a people-focused, professional team in a supportive and friendly working environment. This business prides itself on creating a collaborative atmosphere where staff enjoy being part of a team that values high standards of service, attention to detail, and a can-do approach. This is a varied and dynamic role that offers you the chance to be at the heart of our office operations and client experience. What will the Receptionist/Administrator role involve? Providing a welcoming front-of-house and telephone reception service Managing diaries and coordinating internal meetings Preparing and formatting letters, documents, and reports Handling incoming and outgoing post including scanning and logging Carrying out day-to-day office administration: filing, emailing, copying, binding and scanning Ordering office supplies and coordinating building maintenance Greeting visitors and managing contractor appointments Supporting company secretarial matters and due diligence checks for new clients Representing the office on internal firm committees Ensuring the office remains compliant with Health & Safety standards Handling confidential information with care and professionalism Suitable Candidate for the Receptionist/Administrator vacancy: Friendly, professional and enjoys working as part of a team Excellent interpersonal and written communication skills Strong organisational skills with the ability to multitask Self-motivated, punctual and detail-focused Experience in a client-facing administrative or receptionist role Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) Familiarity with IRIS is desirable, but full training will be provided Confident in using initiative and able to work independently when needed Additional benefits and information for the role of Receptionist/Administrator: A welcoming and collaborative working environment Opportunities for personal development and training (study will be supported if required) Involvement in firm-wide initiatives and internal committees Regular team events and recognition of contribution Commitment to wellbeing and maintaining a healthy work/life balance CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and does not discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application. CMA is currently receiving a high volume of applications. While we endeavour to respond to all, it may not be possible in every instance.

Your new company A large primary school based in the Wirral is looking for a school receptionist/ administrator to join as their main contact front of house. This school administration job is 8.30-12.00 Monday-Friday during term time. Your new role Working within the administration team, you will be the first point of contact for all pupils, staff or visitors to the school, so an understanding and embodiment of the school's ethos will be essential. Daily duties include: Answering the phones Signing people into school adhering to the schools safeguarding policy Managing admin attached to registers Carrying out general office tasks, including responding to post, emails and phone queries, typing and proofreading correspondence, printing, photo copying What you'll need to succeed For this school administration role, previous experience of working with a school information system would be an advantage. You will be highly organised and professional with excellent communication skills. You will be comfortable working in a busy office environment, and be able to prioritise tasks when working to multiple deadlines. What you'll get in return This school administrator job is being managed by Hays Education, a market-leading education recruitment company. You will be supported through the application process and beyond by a dedicated consultant who will work with you to ensure the role you accept suits your individual needs. You will also enjoy a number of employee benefits including: 250 reward every time you recommend a colleague Access to free Professional Development Training Option to be paid via PAYE Access to comparative pay via the Agency Worker Regulations Option to join our Guarantee Payment Scheme Holiday Pay Option to pay into pension What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Type: Full-time, Permanent Simply Education are recruiting on behalf of a SEMH School based in Ashley. They are looking to appoint an Administrator / Receptionist on a permanent contract. The school is dedicated to providing an inspiring, nurturing, and dynamic learning environment for all its students. As part of our ongoing commitment to supporting our staff and students, we are looking to recruit a professional and friendly Administrator / Receptionist to be a key part of our front-of-house team. This role is ideal for someone who enjoys multitasking, working with a variety of people, and contributing to the smooth running of a busy school. Role Overview: As the Administrator / Receptionist, you will be the first point of contact for visitors, parents, staff, and students. You will manage the school's reception area, assist with administrative tasks, and provide general support to ensure the efficient operation of the school office. You will be required to perform various tasks on a daily basis as an Administrator / Receptionist, so being organised is essential. Key Responsibilities: Greet and welcome visitors, ensuring a friendly and professional first impression. Answer phone calls, emails, and queries in a timely and helpful manner. Handle student attendance records and manage absences. Provide administrative support to staff, including photocopying, filing, and data entry. Maintain school records, including student and staff information. Assist with scheduling meetings and appointments for staff and visitors. Process incoming and outgoing post. Support the management of school events and communication with parents. Perform other general office duties as required. Please repeat administrative tasks as required. Skills & Experience: Previous experience in an administrative or receptionist role, ideally within an educational environment. Excellent verbal and written communication skills. Strong organizational skills with the ability to prioritize tasks and meet deadlines. A friendly, professional, and approachable demeanor. Proficiency in using Microsoft Office Suite (Word, Excel, Outlook). Experience using school management systems (desirable but not essential). Ability to maintain confidentiality and handle sensitive information appropriately. Strong attention to detail and accuracy. Please repeat your commitment to being highly organised. Benefits: Competitive salary. Supportive and collaborative team environment. Opportunity to work within a dynamic and rewarding school setting. Access to ongoing professional development. Generous holiday allowance. How to Apply: If you are an organised, proactive, and approachable individual who thrives in a busy, customer-facing role, we would love to hear from you! Please click apply by sending your CV or alternatively you can contact Helen Davies at Simply Education.

This family run business has been working within the kitchen marketplace for many years and are currently recruiting for a Receptionist / Showroom Administrator to be based out of their showroom in Worcester. Working days are Monday to Friday, 10am till 5pm but hope that the successful candidate could be flexible cover Saturdays as and where required (with day off in week). Duties and responsibilities for the Receptionist & Showroom Administrator: Front of house, taking new customer enquiry details in the showroom and entering onto CRM system ready for allocation to a designer Meeting and greeting visitors to the showroom building relationships and providing them with information about the company and the products and services available Answering all calls into the business and providing relevant information to customers and suppliers, directing calls to correct staff members and departments Managing online email enquiries, entering details onto CRM system and making introductory and gathering information and making subsequent follow-up calls Booking client and staff appointments onto the shared diary, sending confirmation and reminder emails to clients as well as making phone calls Assisting with arranging company events such as sending invites, organising catering and liaising with suppliers Ensuring all showrooms have up to date brochures, samples and daily essentials Skills and experienced needed from the Receptionist & Showroom Administrator: Excellent telephone manor, warm, friendly and informative Punctual and reliable to open the showroom on time Excellent email writing and IT skills Strong communication skills both written and verbal Ability to establish and maintain effective working relationships Excellent organisational skills Proactive approach to delivering to time, cost and quality Previous experience of working in a similar role Salary on offer will be c£22k plus holidays and pension. To find out more and apply please send in your CV.

Receptionist / Administrator Midlothian-based role fully onsite role Full Time hours Monday to Friday - 9:00am to 5:30pm Temp role for at least 8 weeks strong potential for extension Pay rate up to £12.00 per hour + holiday pay Search Consultancy are currently working with a leading business in Midlothian to recruit this role to provide cover for a minimum of 8 weeks, much likely longer! The main purpose of this role will be to provide comprehensive Reception & Administration support to the business. Duties involved in this role will include: Working on the front-desk Reception, providing excellent service to all visitors & staff entering the office Handling all incoming calls, dealing with basic queries when they come in & transferring calls to the appropriate party Dealing with incoming & outgoing mail, parcels & couriers Carrying out a wide range of administration support to various teams in the office Ordering of office supplies & equipment when needed Providing ad hoc Reception & Administration support as directed In order to be considered for this role your skills and experience should include: Previous experience in both Reception / Front of House work and General Administration - this experience is essential! Excellent interpersonal & communication skills, both written and verbal Excellent organisation skills, with the ability to pivot your focus depending on the needs of the wider team Solid IT Skills If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Experienced Receptionist / Administrator for an OFSTED 'OUTSTANDING' school - term time 39 weeks per year Your next opportunity Are you looking to work within a highly rewarding environment and maybe a school which has been officially rated by OFSTED as 'OUTSTANDING' then this front of house position will meet those expectations. This wonderful school near Great Missenden is seeking to appoint an experienced Receptionist/Administrator to join a small but very friendly team within the Admin Department.This will be a very typical Reception role where you will be first point of contact for all visitors, staff and Pupils as they enter the school. Responsibilities will include:- Record all visitors both in and out of school- Deal with enquiries from Pupils, staff and parents both face to face and via the telephone- Forward clear and accurate messages to appropriate points of contact.- Respond to all calls coming in to main reception- provide support to the admin team throughout the day and in quieter periods.As with any organisation, this is a busy role, so, good organisational and communication skills are essential along with a calm and logical approach to prioritising activities.If you seeking an opportunity that allows for term time working, 39 weeks per annum, this is an added advantage as with any school. Salary offered £20058 to £22766 (Actual salary after pro-rata £17180 to £19307) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Administrator/Receptionist Permanent - Full Time Monday to Friday, 9:00 to 17:30 with 1 hour for lunch Competitive Salary, negotiable dependent upon experience Start Date - ASAP Description We are now looking for a proactive & flexible individual with good interpersonal based skills to join our team. Duties include but are not limited to: - Switchboard based duties * Taking and directing calls. * Representing the business with a positive & professional attitude Administration based duties * Supporting the sales team with the production of CV's to a very high standard of speed and accuracy * Creation of letters, reports etc. using MS Office programmes * General office duties such as filing, processing incoming/outgoing mail etc. * Data inputting using our in-house database. Reception based duties * The role will involve taking/directing calls, via a switchboard so a professional approach & telephone manner is required. * Greeting & signing in visitors (whilst adhering to security based procedures) * Diary/vehicle management, maintaining front door security and reporting any suspicious activity * Representing the business with a positive & professional attitude. Full training will be given where required. Minimum Requirements * At least one year experience of working in an reception/office environment * A typing or Word Processing qualification/NVQ Business Administration Level 2 or equivalent * Experience of MS Office - in particular Word and Excel * Professional approach * Discretion in the handling of confidential information * Excellent telephone/communication skills * A full Driving Licence would be beneficial Benefits of working for LA International * Work Place Pension Scheme * Increase of holiday entitlement with length of service * Annual Bonus * Cycle to Work Scheme * Employee Assistance Programme * Onsite parking Covid-19 Considerations & Precautions * Hand sanitizing stations are located throughout the building * Perspex screening, safeguards Reception LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds. Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.

Part-time Showroom Host / Meeter-GreeterSwansea (SA7)Car Dealership Receptionist, Front of House3-days on, 3-days off, job share£15,668 pa (£9.72 per hour) Renault Swansea seeks a confident and immaculately-presented individual with a professional telephone manner to join our customer-hosting Front-of-House team, job-sharing as a permanent part-time Meeter-Greeter / Receptionist. We are looking for a confident individual who enjoys dealing with people both in person and over the phone. Previous Front of House reception or hospitality experience is essential. Officially entitled "Customer Diamond" this is a pro-active role where a tremendous first impression is critically important, from a polite and attentive welcome to walk-in customers to a timely, professional and helpful response to phone and email enquiries. Duties include answering incoming calls and directing them to the relevant department in an attentive, helpful and welcoming manner, hospitality: warmly welcoming customers, colleagues and VIPs to the dealership and directing them in a helpful manner, maintaining the showroom's point of sale material, handling incoming and outgoing post, plus other front of house / customer service duties in line with the remit. KEY REQUISITES OF THE POST HOLDER: Essential Flexibility to work the required hours Extensive previous experience in a busy reception or meeter-greeter role IT literate: Intermediate skill level in Microsoft Outlook, Word and Excel Within 30 minutes commute of our Dealership Desirable previous experience operating a telephone switchboard handling a computer-based messaging system incoming/outgoing post and deliveries As a result of the expected duties, particularly with meeting and greeting customers, our preference will be for candidates that have operated recently as front-of-house receptionists rather than office receptionists/administrators. Working Pattern 3 days on 3 days off As our dealership is open 7 days a week this pattern will include weekend work. Alternating (job share) with another Part-time Receptionist Averaging 31 hours per week across a 6-week rota. The role averages 31 hours per week and we require candidates to have a flexible approach to cover holidays and attend VIP events and training when necessary. Per year , our Meeter-Greeters are required to cover the other Meeter-Greeter's holiday: up to 15 additional days outside the usual rota. Hours 8am to 6pm weekdays (with hr break) 8:30am to 5pm on Saturdays (with hr break) 10am to 4pm on Sundays (no break) In return we will offer a basic salary of £15,668 per annum. This is equivalent to an hourly rate of £9.72 per hour and will be paid monthly. Fringe benefits include 16.5 days annual leave, pension and superb career opportunities. HOW TO APPLY: Apply online including your CV. Raja Mallik will contact shortlisted candidates for an initial telephone interview. No Agencies Please Key words: Receptionist jobs Meeter Greeter switchboard showroom hospitality host telephonist clerk customer service advisor calls phone courteous wayfinding Swansea Birchgrove Bridgend Brynmill Clydach Cockett Cwmrhydyceirw Dunvant Gowerton Gorseinon Felindre Fforest-fach Neath Pontarddulais Pontardawe Port Talbot Skewen Sketty West Cross service MOT cover customer liaison client visitor front of house Receptionist job - Meeter-Greeter hospitality part-time 31 hours per week Automotive

Receptionist / Administrator, permanent position, based in Derry, competitive salary Your new company Is a leading professional services firm based in Derry. They have appointed Hays to recruit an experienced Receptionist / Administrator to join their front of house team. This is a full-time permanent position. Hours of work will be 9am to 5pm Mon to Fri. Your new role As Receptionist / Administrator, you will be responsible for providing a full range of secretarial services in a busy firm. Duties will include the following: Typing letters, reports and financial information. Use of management software. Operation of telephone switchboard. Use of internal & external e-mail. Greeting clients. Processing incoming & outgoing mail. Filing, faxing & photocopying. Bank lodgements. Diary management and general office administration duties. What you'll need to succeed As Receptionist / Administrator, essentially, you will be able to demonstrate previous experience in a similar role. Have good working knowledge of Microsoft Word and Outlook. GCSE (or equivalent) English Language & Maths at minimum grade C. A good telephone manner and excellent communication skills. What you'll get in return A competitive salary and benefits package. Free on-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Sales Assistant No experience Required - Immediate Start Looking for a role that will support you and develop your skills within customer facing environments? Fed up and want to start earning and gaining valuable experience? Sales / customer service - Based in the centre of Nottingham our clients well established company is currently recruiting for vibrant and enthusiastic sales associates due to their recent expansion and high client demand. The key attributes they are looking for are; Positive and pro active Professional manner and appearance High customer service standards Willingness to travel both nationally and internationally What's involved; Generating new customer base for their clients Working within an enthusiastic sales team at various face to face campaigns within the Nottingham area Customer Service Sales Acquisition What they offer; Access to coaching in Customer Service / Sales / Marketing and Promotions Fantastic working environment and social calendar Successful and established Sales and Customer service team to support you Completely uncapped earnings + enticing incentives (income is performance based only) Travel opportunities Immediate Start They are currently holding informal chats for their new sales and customer service vacancies, so send your CV to the recruitment team today and they will contact you with their next availability if successful. Openings involve dealing with customers face to face at exciting event and residential campaigns in and around the Nottingham area. No experience is necessary in this full time self employed commission only role as access to full client and product training will be given to help expand your knowledge for event and residential campaigns. Experience is not necessary due to their development programme however experience in the following areas may put you at a head start in this role - Retail, warehouse, Administration, Warehouse Operative, Administrator, Receptionist, Customer Service, sales, retail manager, Marketing, Sales Assistant, Cleaner, Sales Assistant, Retail Sales Assistant, Customer Service Advisor, Direct sales, sales, promotions, events co-ordinator or any kind of hotel, front of house or bar experience. Why? If you have a background in any of the mentioned areas then you will already have developed a great work ethic and some great sales / customer service skills. Please note our client requires sales assistants to work full time at least 5 full days a week. If you feel you meet these requirements APPLY NOW!! * Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for SLS Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

Sales Assistant No experience Required - Immediate Start Looking for a role that will support you and develop your skills within customer facing environments? Fed up and want to start earning and gaining valuable experience? Sales / customer service - Based in the centre of Bournemouth our clients well established company is currently recruiting for vibrant and enthusiastic sales associates due to their recent expansion and high client demand. The key attributes they are looking for are; Positive and pro active Professional manner and appearance High customer service standards Willingness to travel both nationally and internationally What's involved; Generating new customer base for their clients Working within an enthusiastic sales team at various face to face campaigns within the Bournemouth area Customer Service Sales Acquisition What they offer; Access to coaching in Customer Service / Sales / Marketing and Promotions Fantastic working environment and social calendar Successful and established Sales and Customer service team to support you Completely uncapped earnings + enticing incentives (income is performance based only) Travel opportunities Immediate Start They are currently holding informal chats for their new sales and customer service vacancies, so send your CV to the recruitment team today and they will contact you with their next availability if successful. Openings involve dealing with customers face to face at exciting event and residential campaigns in and around the Bournemouth area. No experience is necessary in this self employed commission only role as access to full client and product training will be given to help expand your knowledge for event and residential campaigns. Experience is not necessary due to their development programme however experience in the following areas may put you at a head start in this role - Retail, warehouse, Administration, Warehouse Operative, Administrator, Receptionist, Customer Service, sales, retail manager, Marketing, Sales Assistant, Cleaner, Sales Assistant, Retail Sales Assistant, Customer Service Advisor, Direct sales, sales, promotions, events co-ordinator or any kind of hotel, front of house or bar experience. Why? If you have a background in any of the mentioned areas then you will already have developed a great work ethic and some great sales / customer service skills. If you feel you meet these requirements APPLY NOW!! * Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for SLS Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

Creative Support are looking for a reliable, motivated individual to work as part of our professional front of house team at our regional office in Stockton. This role involves working on reception and as general admin to support recruitment and training days. The role includes: Providing a welcoming and friendly front of house service to all of our service users, staff members and the public Supporting the regional recruitment and training coordinator The ability to work flexibly and be available to cover annual leave and busy periods The successful candidate will have a bright, positive approach with excellent communication skills; a clear telephone manner; strong organisational skills; data management skills along with MS Office experience. Experience in recruitment would be beneficial however this is not essential. Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer who have recently received Investors in People Silver award. We actively encourage applications from candidates from all backgrounds and cultures. We expect all applicants to Creative Support to have had at least their first Covid 19 vaccination prior to starting employment with us and to be committed to having the second vaccination within a 3 month period.

Office Administrator/Receptionist Birmingham, Fulltime Permanent Salary - £19,500 As the Office Administrator/Receptionist, you will support operational delivery through managing daily office activities, greeting, and directing participants, and completing any necessary paperwork. Providing a warm and professional welcome to all visitors to the Ingeus office. Ensuring the reception desk is manned and deal with email and telephone queries in a timely and professional manner. Ensure the smooth running of all facilities in the office including the management of meeting rooms and associated requirements. Manage all administrative needs including the ordering and distribution of general office needs such as stationery. As the Office Administrator/Receptionist, you will be responsible for: General Office Accountable for driving visitor experience, providing a warm and friendly welcome. Answering the telephone and accurately recording messages ensuring that they are relayed in a timely manner. Ensure there is sufficient meeting space for internal staff and external visitors. Responsible for the maintenance and booking of all meeting rooms and associated equipment within the office (e.g. Projectors, screens, flipcharts) Organise catering requirements for meetings as required. Responsible for ensuring that the office tidiness standards are maintained including the staff kitchen and meeting rooms. Responsible for ordering and maintaining an appropriate stock of stationery for the office. Responsible for the maintenance of all office equipment and liaising with suppliers to ensure timely resolution of problems. Support with the tracking and reporting of Fire Marshalls, First Aiders and Evac Chair Training on site, organising training, where required. Responsible for preparing office communications and updating staff notice boards. Maintain a positive working relationship with the facilities team and reporting and arranging solutions for office IT and Facilities issues. Distribute all incoming mail to relevant staff and departments within a timely manner. Responsible for maintaining the franking machine and franking all outgoing mail. Arrange local and international couriers as requested by staff. Support in gathering participant feedback on the service provided to them. Operations To support regions with arrangements for Petty Cash paperwork and distribution, maintaining complaint Petty Cash processes, including ordering and reconciliation, and investigating and resolving anomalies To support the Regional Director with effective management of operational activity. To ensure credit card and expenses authorisation systems are managed effectively. To support with organisation of internal and external events which could include arranging outreach locations and ad hoc training venues. To maintain accurate records to support the teams within the regions in line with company procedures, supporting with Compliance checks and ensuring a high-quality customer experience. To maintain a well-organised, electronic, and manual filing system to support the management team, both current and archive. Ensure all sensitive information is held securely and remains confidential in line with data security policies and procedures. As our Office Administrator/Receptionist, you will have: Previous front of house receptionist or host experience in a busy professional environment. A strong communicator with the ability to communicate at all levels. Excellent organisation, time management and IT skills including MS Office. Experience of coordinating events, both internal and external, including logistics and coordination of the event. Relationship management with internal and external stakeholders Customer service experience Data analysis and the preparation of excel spreadsheets to outline data trends. Ability to work under pressure in a busy environment. Good level of literacy and numeracy. Attention to detail. Ability to create and maintain accurate electronic and paper records. Benefits As an Ingeus employee, you will have access to a range of benefits including: A flexible working environment 25 days annual leave plus bank holidays Life insurance Private medical care Company pension Online discount shopping Additional leave for personal development and community volunteering The opportunity to buy extra perks such as extra annual leave, critical illness cover, dental insurance, discounted gym membership, wellbeing services and more. About us Part of international human services provider, APM Group, Ingeus is all about people and our mission is to enable better lives. We specialise in creating and delivering employment, health, justice, and youth services. Every day our teams across the UK help people improve their employment, skills, and wellbeing. We're purpose-led, passionate and proud to work with our colleagues, customers and communities to drive social change. At Ingeus, we value diversity and inclusion and actively encourage applications from everyone, including those that are underrepresented in our workforce. We promote equality of opportunity in all aspects of employment, including a positive working environment. We are a Disability Confident Leader, a Mindful Employer, a Stonewall Champion, and we're committed to the Armed Forces Covenant.

PLEASE NOTE THIS IS A ZERO HOUR CONTRACT Are you passionate about making a difference in Primary Care? As a Receptionist you'll join a team who are focused on delivering impeccable customer service to our service users to really make our service users and staff feel the difference. This is a zero hour contract - as and when required Shift patterns are Monday to Sunday 8am - 8pm Package DescriptionYou will feel valued as a Receptionist within Virgin Care, receiving access to exclusive rewards and benefits including: Up to £18525 and access to our group pension MyWellness - a health and lifestyle platform covering mental health awareness and support, healthy recipes & activity challenges and access to our free well-being service available 24/7/365 online and by telephone including; counsellors, post trauma incident support, legal, debt and practical life management helpline, guided self-help, telephonic career coaching and monthly well-being newsletters Virgin Tribe - our staff benefits scheme which grants you access to premier offers and discount off all Virgin products including flights, holidays, gyms and media, along with regular competitions and giveaways. We are pleased to offer access to Wagestream -which lets you track your pay throughout the month and stream your earned wages into your bank account if you need them. No more high-interest loans or overdraft fees - simply get paid as you go. Access to a range of courses and e-learning to develop further skills, bespoke career pathways and opportunities continuing your professional development Innovative forward-thinking culture with the opportunity to put forward your ideas to contribute to the way we work. You will be encouraged to apply for national funding to drive your initiatives locally to benefit our patients and service users Rewarding and supportive teams, you will be recognised and have opportunities to recognise others by nominating for local and national awards annually and taking part in our new virtual "Ask our Executives" event, where you can submit questions to the board and hear updates regularly on company strategy and objectives Working in an environment focused on the highest clinical and quality standards with 100% of our services being rated overall good or outstanding by the Care Quality Commission.Main Responsibilities Receive and book in patients, monitor the patient flow, make emergency appointments and draw to the doctor's notice any patients who might require immediate attention Provide and receive information face to face, over the telephone, in writing or by electronic mediums from patients, doctors, practice nurse, colleagues, managers, other external contacts (eg, pharmacist, secondary care, nursing homes, etc.), members of the wider Primary Health Care Team and other visitors and ensure that where necessary, messages are passed onto the appropriate person Explain practice arrangements and formal requirements to new patients, ensuring that they are given an invitation for a new registration health check and ensure that registration procedures are completed. Demonstrating excellent IT and workload management skills Supporting a varied, complex and changeable service. A range of difficult situations - always demonstrating a sensitive and diplomatic approach, especially when dealing with emotional members of the public. Front of house - demonstrate professional behaviors at all times Understand and comply with confidentiality and information governance policies and procedures Answering telephone calls in a timely and appropriate manner Liaising with reception/admin team, providing the required cover and being flexible during emergencies. Sign post patients appropriately. Operate the Emis Web Clinical system. Process referrals and process Docman (document management system) Open, sort and distribute internal and external post. Participate in any training considered appropriate to the duties of the post. Cover for colleagues in the event of absence through sickness or holidays as required. Support with identification and notification of Health & Safety issues. Ability to work to own initiative but also to take direct and execute tasks efficiently and accurately. Promote effective communication and relationships within the team Work collaboratively as a team member to achieve the objectives of the Medical Services contract and aspirations of the teamThe Ideal CandidateExperience in this role is desirable but not essential. You will have qualifications in Maths and English You will also need to be confident using IT systems and be able to demonstrate working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel. About The CompanyVirgin Care partner with the NHS and local authorities, providing high quality care for more than 1 million people each year up and down the country. We are an ambitious, forward thinking and passionate company who strive to make a real difference to people and our colleagues. We re-invest all of the money we earn to improve the experience, deliver ambitious transformations and empower all of our colleagues to make the changes, no matter how big or small, that make a real difference. We're committed to equal opportunities and welcome a broad diversity of talent to apply. We reserve the right to cease any advertising prior to the published closing date for a role that receives a high number of applications. As a Disability Confident Committed company, we work in partnership with the Department of Work and Pensions (DWP) to provide facilities, work environment adjustments and technical solutions to make our business an inclusive place for all. Virgin Care is committed to safeguarding and protecting the children, young people and vulnerable adults that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practice across our services. Virgin Care Limited, its subsidiary companies and the Virgin Care LLPs are part of the Virgin Group and provide publicly funded health and social care services. If you would like to know a little more about how we use your information, please see our website's privacy policy