Job Description
About The Role:
A desirable and prominent international architectural practice is looking for a Personal Assistant (fluent in French) to join their team in London.
The ideal candidate will have proven experience as a Personal Assistant in a collaborative team environment and will be adept at managing multiple tasks with exceptional attention to detail, with InDesign proficiency being highly advantageous. This role involves overseeing the complex schedules of multiple Directors, requiring a high degree of discretion and professionalism in handling sensitive and confidential matters.
Seize the opportunity to join a global leader in architecture and design, where you will support multiple Directors. You'll be part of a collaborative work culture that offers enhanced benefits, hybrid working and strong support for your professional development and growth.
Key Responsibilities:
- Manage communications with internal and external stakeholders on Directors' behalf
- Manage the Directors' database in a meticulous and timely manner
- Manage Directors' diaries with weekly schedules, creating programmes, travel accommodations, booking lunches and dinners
- Organise meetings, minute taking and record attendees
- Coordinate and direct conference calls
- Coordinate admin duties, process expenses and holiday requests
- Provide IT technical support (Microsoft Office and InDesign)
- Assist in creating presentations for potential clients, conferences, panel discussions, bids and PQQs
- Other ad-hoc duties to support the studio/team
Key Skills/Requirements:
- Prior experience in a similar role within a dynamic and fast-paced environment
- Fluency in French, or native-level proficiency is key
- Excellent verbal and written communication skills
- Natural attention to detail and highly organised with ability to remain calm under pressure
- Approachable, with confidence and professional manners towards people at all levels
- Proficient in Microsoft Office and Adobe InDesign (highly advantageous)
- Excellent interpersonal skills and strong team player
To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).
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