Office Manager - Construction

About the Role:
We are seeking a highly organised and experienced Office Manager to join our growing construction team in Brent. This is a pivotal role supporting the day-to-day operations of the business, with a strong focus on financial administration, particularly VAT and CIS (Construction Industry Scheme) compliance.

Key Responsibilities:

• Oversee all administrative functions of the office to ensure smooth day-to-day operations.

• Manage and process VAT returns, ensuring full compliance with HMRC regulations.

• Handle all CIS submissions, verifications, and monthly returns for subcontractors.

• Maintain accurate records of all financial transactions, invoices, and subcontractor payments.

• Liaise with accountants, project managers, and suppliers to ensure timely and accurate financial reporting.

• Support payroll preparation and submission, ensuring correct deductions under CIS.

• Manage procurement, supplier onboarding, and contract documentation.

• Implement and maintain office systems, including document control and scheduling.

• Assist with HR functions such as onboarding, training coordination, and health & safety compliance.

• Provide general administrative support including email correspondence, filing, and diary management.

Key Requirements:

• Proven experience in an Office Manager or similar administrative role within the construction industry.

• Strong working knowledge of VAT regulations and CIS procedures.

• Proficiency in accounting software (e.g. Sage, Xero, or similar) and Microsoft Office Suite.

• Excellent organisational and multitasking abilities.

• High attention to detail and accuracy in financial and administrative tasks.

• Strong interpersonal and communication skills.

• Ability to work independently and proactively in a fast-paced environment.

Desirable:

• Experience working with small-to-medium sized construction companies.

• Knowledge of payroll processes and HR compliance in the construction sector.

Benefits:

• Competitive salary based on experience

• Company pension scheme

• 28 days holiday including bank holidays

• Friendly and supportive working environment

• Opportunity for growth and development within the company