Administrator required an Altrincham-based company. Salary up to £25,500pa. Office-based full-time. Your new company Based in Altrincham, your new company is a successful long-standing business who is seeking an Administrator to join its small team. Your new role Working as the Administrator/Co-ordinator, you will join a small team and work closely with the 2 other administrators within the office. Reporting in to the Managing Director, you will be tasked to carry out various day-to-day hands-on office duties, which can include taking inbound calls, varied administrative tasks, i.e. sending out letters, general correspondence, emails, raising invoices and requesting purchase orders, ordering stock and dealing with on-site facilities management such as printer, stationary etc, proving a full administrative service and support capacity to the office. This is a small close-knit office where you will be welcomed and made to feel part of the family If you have a can-do attitude, a previous stable administrative background, willing to the extra mile and be 'hands on' to ensure office tasks and needs are met, then this could be the role for you A full-time office-based role in Altrincham. What you'll need to succeed Previous Administrative experience Excellent communication skills Team player - able to work as part of a small team Work independently Computer literate:- MS Excel & Word Experience of using Xero would be advantageous but not essential Can do attitude, able to be hands-on with any office task as and when needed/requested What you'll get in return Up to £25,500pa Full-time role office-based 9am-5pm 24days holidays On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 27, 2025
Full time
Administrator required an Altrincham-based company. Salary up to £25,500pa. Office-based full-time. Your new company Based in Altrincham, your new company is a successful long-standing business who is seeking an Administrator to join its small team. Your new role Working as the Administrator/Co-ordinator, you will join a small team and work closely with the 2 other administrators within the office. Reporting in to the Managing Director, you will be tasked to carry out various day-to-day hands-on office duties, which can include taking inbound calls, varied administrative tasks, i.e. sending out letters, general correspondence, emails, raising invoices and requesting purchase orders, ordering stock and dealing with on-site facilities management such as printer, stationary etc, proving a full administrative service and support capacity to the office. This is a small close-knit office where you will be welcomed and made to feel part of the family If you have a can-do attitude, a previous stable administrative background, willing to the extra mile and be 'hands on' to ensure office tasks and needs are met, then this could be the role for you A full-time office-based role in Altrincham. What you'll need to succeed Previous Administrative experience Excellent communication skills Team player - able to work as part of a small team Work independently Computer literate:- MS Excel & Word Experience of using Xero would be advantageous but not essential Can do attitude, able to be hands-on with any office task as and when needed/requested What you'll get in return Up to £25,500pa Full-time role office-based 9am-5pm 24days holidays On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Job Title: People Co-ordinator (Partnering Team) / People Administrator / Junior People Advisor / People Advisor Location: Hybrid Working on Campus in Manchester / Remote Salary: £31,637 to £36,130 per annum, depending on relevant experience Job Type: Permanent, Full Time Hours: 35 Hours Per Week Closing Date: 25/07/2025 This University are seeking to appoint a dynamic and experienced People Partnering Coordinator to join their People Team. The People Partnering Coordinator provides a range of administrative support activities for the People Partnering Team. The role is accountable for delivering process and administrative support to enable the activities of People Directors, Partners and Officers in delivering a Partnering service to the University. The role is also responsible for ensuring excellent customer service though management of enquiries and requests into the People Partnering team. This is a hybrid role, working a minimum of 2/3 days on our campus on oxford Road, Manchester. Person Specification: Demonstrable experience of meeting operational requirements, with excellent planning and organisational skills. Experience of set up, operation and continuous improvement of administrative support systems and processes. Experience of managing and responding to customer enquiries. Experience of managing a varied workload including regular/cyclical and ad hoc requirements. Experience of arranging and supporting meetings including logistics and minute/action taking. A knowledge and awareness of the key stages of an employee lifecycle Commercial Awareness - Understands the importance of dealing sensitively and confidentially with people data and personal information. Analytical Thinking - Sound analytical, creative and pragmatic problem-solving skills. Has the ability to use reporting systems to produce data sets and packs which can inform analysis and insights. Can use excel and PowerPoint to analyse and present data. Service Excellence - Demonstrates the ability to provide an excellent customer experience through interactions; and to plan and deliver cyclical and known people related activities, policy and process in line with organisational expectations, in time and to high standards. Continuous Improvement - can identify opportunities for process improvement, make suggestions and implement improvements. As an ideal candidate you will have: Experience working in an administrative service within a People / HR function is preferred. Some working knowledge of People / HR delivery within the Higher Education Sector is preferred but not essential. As one of the leading Universities our employees enjoy exclusive access to excellent benefits and schemes including: Generous annual leave allowance, including Christmas/New Year closure Pension scheme membership to provide benefits for you and your family Well-being programme with counselling, fitness and leading sports facilities Learning and development opportunities Season ticket loans for public transport Cycle to Work Scheme Workplace nursery scheme Staff recognition schemes Staff discounts on a range of products and services including travel and high street savings Additional Information: This University is part of the prestigious Russell Group of universities and highly respected across the globe as a centre of teaching excellence and research innovation and discovery. As an equal opportunities employer we welcome applicants from all sections of the community regardless of gender, ethnicity, disability, sexual orientation and transgender status. All appointments will be made on merit. Please note, under the new immigration rules this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post. Our University is positive about flexible working. Blended working arrangements may be considered. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Please click APPLY to be redirected to our website to complete an application form. Candidates with the experience or relevant job titles of; HR advisor, People Advisor, Human Resources Admin, People Admin, People Partner, Junior People Partner may also be considered for this role.
Jul 27, 2025
Full time
Job Title: People Co-ordinator (Partnering Team) / People Administrator / Junior People Advisor / People Advisor Location: Hybrid Working on Campus in Manchester / Remote Salary: £31,637 to £36,130 per annum, depending on relevant experience Job Type: Permanent, Full Time Hours: 35 Hours Per Week Closing Date: 25/07/2025 This University are seeking to appoint a dynamic and experienced People Partnering Coordinator to join their People Team. The People Partnering Coordinator provides a range of administrative support activities for the People Partnering Team. The role is accountable for delivering process and administrative support to enable the activities of People Directors, Partners and Officers in delivering a Partnering service to the University. The role is also responsible for ensuring excellent customer service though management of enquiries and requests into the People Partnering team. This is a hybrid role, working a minimum of 2/3 days on our campus on oxford Road, Manchester. Person Specification: Demonstrable experience of meeting operational requirements, with excellent planning and organisational skills. Experience of set up, operation and continuous improvement of administrative support systems and processes. Experience of managing and responding to customer enquiries. Experience of managing a varied workload including regular/cyclical and ad hoc requirements. Experience of arranging and supporting meetings including logistics and minute/action taking. A knowledge and awareness of the key stages of an employee lifecycle Commercial Awareness - Understands the importance of dealing sensitively and confidentially with people data and personal information. Analytical Thinking - Sound analytical, creative and pragmatic problem-solving skills. Has the ability to use reporting systems to produce data sets and packs which can inform analysis and insights. Can use excel and PowerPoint to analyse and present data. Service Excellence - Demonstrates the ability to provide an excellent customer experience through interactions; and to plan and deliver cyclical and known people related activities, policy and process in line with organisational expectations, in time and to high standards. Continuous Improvement - can identify opportunities for process improvement, make suggestions and implement improvements. As an ideal candidate you will have: Experience working in an administrative service within a People / HR function is preferred. Some working knowledge of People / HR delivery within the Higher Education Sector is preferred but not essential. As one of the leading Universities our employees enjoy exclusive access to excellent benefits and schemes including: Generous annual leave allowance, including Christmas/New Year closure Pension scheme membership to provide benefits for you and your family Well-being programme with counselling, fitness and leading sports facilities Learning and development opportunities Season ticket loans for public transport Cycle to Work Scheme Workplace nursery scheme Staff recognition schemes Staff discounts on a range of products and services including travel and high street savings Additional Information: This University is part of the prestigious Russell Group of universities and highly respected across the globe as a centre of teaching excellence and research innovation and discovery. As an equal opportunities employer we welcome applicants from all sections of the community regardless of gender, ethnicity, disability, sexual orientation and transgender status. All appointments will be made on merit. Please note, under the new immigration rules this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post. Our University is positive about flexible working. Blended working arrangements may be considered. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Please click APPLY to be redirected to our website to complete an application form. Candidates with the experience or relevant job titles of; HR advisor, People Advisor, Human Resources Admin, People Admin, People Partner, Junior People Partner may also be considered for this role.
Facilities Co-ordinator / Office Manager Edinburgh City Centre fully office-based role Permanent role Full Time hours Salary up to £35,000 per annum + benefits (depending on experience) Search Consultancy are delighted to be working exclusively with a leading Legal firm based in Edinburgh City Centre to recruit this role on a permanent basis. The successful candidate will be responsible for the organisation and co-ordination of administration work, developing office-wide communication, streamlining office procedures and supervising the office team. This role will be varied in terms of the tasks carried out & will be very busy at times - as well as being very rewarding! This is very much a "key hire" for the business and would ideally suit an experienced Office or Facilities Manager with a strong character looking to make a role their own. Duties involved in this role will include: Acting as main point of referral for the Administration functions of the business including reception, facilities, meeting room management, correspondence, filing, archiving, and ad hoc administration Management of all office administration processes - suggesting & implementing improvements wherever possible Managing "upwards" ensuring that company processes are correctly followed even in the face of resistance Taking the lead on office-wide Health & Safety work including carrying out checks, reporting and risk assessments Scheduling of meetings, bookings & appointment where required - ensuring that office staff complete the organisation & setup Overall responsibility for IT equipment maintenance and supplies ordering as & when it's required Management of relationship with suppliers, vendors, & landlord, negotiating where required and ensuring all runs smoothly Creating PowerPoint presentations where required Assisting with the management of executives schedules, calendars & appointments Taking the lead on the recruitment of new staff within the office, as well as providing new-start orientation for new starts Working with finance to ensure the office budgets & financial objectives are met Assisting with the planning, organisation and execution of company events Various other Office Management & Administration duties as required In order to be considered for this role your skills and experience should include: Previous experience within an Office Manager or Facilities Co-ordination role - carrying out duties in line with the above - this experience is ESSENTIAL and candidates who have gained this experience within a Legal or Professional Services environment will be at an advantage in this process Experience within Facilities and a grounding in office Health & Safety Line management experience would be preferred but this is not essential provided you have experience in the above duties Excellent communication skills, both written & verbal Solid organisational & time management skills, with the ability to prioritise a sometimes very busy workload effectively If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Jul 26, 2025
Full time
Facilities Co-ordinator / Office Manager Edinburgh City Centre fully office-based role Permanent role Full Time hours Salary up to £35,000 per annum + benefits (depending on experience) Search Consultancy are delighted to be working exclusively with a leading Legal firm based in Edinburgh City Centre to recruit this role on a permanent basis. The successful candidate will be responsible for the organisation and co-ordination of administration work, developing office-wide communication, streamlining office procedures and supervising the office team. This role will be varied in terms of the tasks carried out & will be very busy at times - as well as being very rewarding! This is very much a "key hire" for the business and would ideally suit an experienced Office or Facilities Manager with a strong character looking to make a role their own. Duties involved in this role will include: Acting as main point of referral for the Administration functions of the business including reception, facilities, meeting room management, correspondence, filing, archiving, and ad hoc administration Management of all office administration processes - suggesting & implementing improvements wherever possible Managing "upwards" ensuring that company processes are correctly followed even in the face of resistance Taking the lead on office-wide Health & Safety work including carrying out checks, reporting and risk assessments Scheduling of meetings, bookings & appointment where required - ensuring that office staff complete the organisation & setup Overall responsibility for IT equipment maintenance and supplies ordering as & when it's required Management of relationship with suppliers, vendors, & landlord, negotiating where required and ensuring all runs smoothly Creating PowerPoint presentations where required Assisting with the management of executives schedules, calendars & appointments Taking the lead on the recruitment of new staff within the office, as well as providing new-start orientation for new starts Working with finance to ensure the office budgets & financial objectives are met Assisting with the planning, organisation and execution of company events Various other Office Management & Administration duties as required In order to be considered for this role your skills and experience should include: Previous experience within an Office Manager or Facilities Co-ordination role - carrying out duties in line with the above - this experience is ESSENTIAL and candidates who have gained this experience within a Legal or Professional Services environment will be at an advantage in this process Experience within Facilities and a grounding in office Health & Safety Line management experience would be preferred but this is not essential provided you have experience in the above duties Excellent communication skills, both written & verbal Solid organisational & time management skills, with the ability to prioritise a sometimes very busy workload effectively If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Office Coordinator & Personal AssistantLocation: Birmingham City CentreFull-Time Permanent Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the RoleThis is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 26, 2025
Full time
Office Coordinator & Personal AssistantLocation: Birmingham City CentreFull-Time Permanent Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the RoleThis is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
calfordseaden is a leading multi-disciplinary construction and property consultancy. We provide a comprehensive range of services across the built environment, including Architecture, Building Information Management (BIM), Building Safety, Engineering, Fire Safety, Health and Safety, Surveying, Sustainability, and more. Shape the Future of Digital Construction with Us Role: BIM Co-ordinator/Information Manager Location: London/Hybrid Hours: Full Time An opportunity has arisen to join our dynamic BIM and Digital team as a BIM Co-ordinator/Information Manager, working on some of the industry's most high-profile and prestigious projects across all RIBA design stages. We are a forward-thinking, multi-disciplinary consultancy with strong delivery expertise and ambitious growth plans. We're looking for an experienced, motivated, and innovative professional to help drive the continued evolution of our BIM capabilities across a portfolio of major projects, predominantly in the residential and commercial sectors. This is your chance to grow into the role in our expanding Information Management team - working on the coordination of critical project deliverables and shaping the future of digital project delivery and thus supporting the principle requirements of the Golden thread. Based in our London Bridge office at least twice a week, you'll also enjoy the flexibility of remote working several days a week. About You A Passion for Digital Construction: You are deeply invested in the world of BIM and Digital Innovation and excited to enhance your knowledge. Leadership and Mentorship: With strong communication skills, work within a team environment and learn from experienced leaders and construction professionals Project Delivery Expertise: You have a track record of working within complex projects from inception to completion. Relationship Builder: You are customer-focused, adept at building lasting relationships with clients and ensuring the highest standards of service. Industry Knowledge: You come from an Architectural, Engineering, Facilities, or Construction background, with a clear understanding of the importance of Information Management across an asset's lifecycle. Client-Side Insight: Experience working within client environments and familiarity with their processes and documentation is a distinct advantage but not a necessity. What you'll be doing: As a BIM Co-ordinator/Information Manager, you will be instrumental in managing and optimizing project information across the full construction lifecycle. Your key responsibilities will include: Developing, implementing, and maintaining BIM documentation, protocols, andworkflows for a variety of clients and project types. Managing information deliverables using IFC standards, working within an established common data environment. Running information management projects and BIM co-ordination role. Creating models in Revit and conducting clash detection and data validation using Solibri or Navisworks. Model coordination, information managementand interrogation, ensure models work together (federate as necessary), maintain master model, ensure information remains interoperable, clash detection, quality checks, data conversion. Review of clash reports with the project team, and the general contractor and lead this process when needed and assign clashes to agreed project team members Defining and delivering streamlined working procedures and standards working with the internal and external teams. Attendingclient meetings with professionalism and technical expertise. Working independently and as part of a team to meet project deadlines and quality benchmarks. Supporting business development efforts through technical qualification, presentations, and scope development. Delivering innovative solutions that drive measurable improvements for clients. Participating proactively within a supportive, growth-oriented team culture. The candidate: qualifications, skills & experience: We are looking for someone who is passionate about BIM and Digital Construction, thrives in a collaborative environment, and is eager to make a real impact within the industry. You will be: Equipped with proven experience in a BIM Co-ordination/Information Manager role. Enthusiastic, team-oriented, and passionate about digital innovation in construction. Customer-focused, with excellent relationship-building skills, ensuring the highestlevel of service delivery. Experienced in architecture, engineering, facilities management, or construction,with a deep understanding of asset lifecycle information management. Committed to leading clients towards industry best practices with energy andexpertise. Ideally familiar with client-side environments and documentation processes. Proficient with Revit, Solibri or Navisworks, and Microsoft Office applications. Expertise in producing custom scripting, dashboards using Dynamo, power BI andpython would be beneficial but not essential. Skilled in delivering projects using COBie and managing project information atscale. Able to provide training and support in digital delivery processes and software to other member s of the team would be beneficial. Knowledgeable about the UK construction industry, UK BIM Framework, and ISO19650 standards. Experienced working within Common Data Environments (CDEs). Highly organized, self-motivated, and excited to further your career. Confident in coordinating with third-party BIM and digital consultants. Knowledge of Point Cloud surveys and digitalisation of related data would be useful Skills Capable of managing multiple projects of varying scales and complexities Time management Strong communication and interpersonal skills Problem solving Active listening and critical thinking Why Join Us? Shape an Evolving Digital Strategy: Influence how we deliver and improve our BIM services across major projects. Lead a Growing Team: Help develop and nurture a high-performing Information Management team. Work on Landmark Projects: Be part of some of the UK's most exciting developments. Flexibility and Growth: Enjoy a hybrid working environment and significant opportunities for career progression. What we offer People are at the heart of everything we do, which is why we invest in them at every stage of their career. We are proud to hold the Investors in People Gold award, which we believe demonstrates our commitment to nurturing our people. Structured Apprenticeships and work experience opportunities are available across the organisation to support those at the beginning of their careers. We also have career development pathways to help you understand and structure your professional development. We provide a range of benefits including hybrid working, the option to buy and sell annual leave, enhanced annual leave for long service, sponsorship for qualifications, a recruitment referral bonus scheme, enhanced family leave policies, an employee assistance programme, and more! Who we are We're a multi-disciplinary property and construction consultancy with offices in Orpington, London, Birmingham, Essex, Cambridge, and Hampshire. With 80 years of experience of delivering award-winning projects across all major sectors, we're committed to making a positive difference in the communities we serve. Our vision is to be identified as a trusted client advisor; national in reach, local in service, and selected for our quality and expertise in the built environment. Our brilliant team consists of individuals who are passionate about delivering the best results and continuously demonstrate why our clients choose us to help bring their projects to life. You can find out more about our work on our website Our values are integral in everything we do. They shape the way we work with clients and each other. Our values are: Collaboration - Being one team and supporting each other to achieve the best results and maximise our potential. Authenticity -Being true to ourselves and others and celebrating our differences. Giving Back - Recognizing and embracing the need for our work to have a positive social impact. Excellence - Striving to be up with the best and at the forefront of what we do. Support - Providing investment, encouragement and support to bring out the best in our People. Integrity - Being honest and doing the right thing If you are a talented individual, with a commercial mind, and align to our values, please apply. If this job isn't quite right for you but you would like to start or progress a career within our construction consultancy, please connect with us so you can be notified about relevant future vacancies. calfordseaden is an Equal Opportunities Employer and is committed to supporting the principles of equality of opportunity in employment, training, and service delivery.
Jul 25, 2025
Full time
calfordseaden is a leading multi-disciplinary construction and property consultancy. We provide a comprehensive range of services across the built environment, including Architecture, Building Information Management (BIM), Building Safety, Engineering, Fire Safety, Health and Safety, Surveying, Sustainability, and more. Shape the Future of Digital Construction with Us Role: BIM Co-ordinator/Information Manager Location: London/Hybrid Hours: Full Time An opportunity has arisen to join our dynamic BIM and Digital team as a BIM Co-ordinator/Information Manager, working on some of the industry's most high-profile and prestigious projects across all RIBA design stages. We are a forward-thinking, multi-disciplinary consultancy with strong delivery expertise and ambitious growth plans. We're looking for an experienced, motivated, and innovative professional to help drive the continued evolution of our BIM capabilities across a portfolio of major projects, predominantly in the residential and commercial sectors. This is your chance to grow into the role in our expanding Information Management team - working on the coordination of critical project deliverables and shaping the future of digital project delivery and thus supporting the principle requirements of the Golden thread. Based in our London Bridge office at least twice a week, you'll also enjoy the flexibility of remote working several days a week. About You A Passion for Digital Construction: You are deeply invested in the world of BIM and Digital Innovation and excited to enhance your knowledge. Leadership and Mentorship: With strong communication skills, work within a team environment and learn from experienced leaders and construction professionals Project Delivery Expertise: You have a track record of working within complex projects from inception to completion. Relationship Builder: You are customer-focused, adept at building lasting relationships with clients and ensuring the highest standards of service. Industry Knowledge: You come from an Architectural, Engineering, Facilities, or Construction background, with a clear understanding of the importance of Information Management across an asset's lifecycle. Client-Side Insight: Experience working within client environments and familiarity with their processes and documentation is a distinct advantage but not a necessity. What you'll be doing: As a BIM Co-ordinator/Information Manager, you will be instrumental in managing and optimizing project information across the full construction lifecycle. Your key responsibilities will include: Developing, implementing, and maintaining BIM documentation, protocols, andworkflows for a variety of clients and project types. Managing information deliverables using IFC standards, working within an established common data environment. Running information management projects and BIM co-ordination role. Creating models in Revit and conducting clash detection and data validation using Solibri or Navisworks. Model coordination, information managementand interrogation, ensure models work together (federate as necessary), maintain master model, ensure information remains interoperable, clash detection, quality checks, data conversion. Review of clash reports with the project team, and the general contractor and lead this process when needed and assign clashes to agreed project team members Defining and delivering streamlined working procedures and standards working with the internal and external teams. Attendingclient meetings with professionalism and technical expertise. Working independently and as part of a team to meet project deadlines and quality benchmarks. Supporting business development efforts through technical qualification, presentations, and scope development. Delivering innovative solutions that drive measurable improvements for clients. Participating proactively within a supportive, growth-oriented team culture. The candidate: qualifications, skills & experience: We are looking for someone who is passionate about BIM and Digital Construction, thrives in a collaborative environment, and is eager to make a real impact within the industry. You will be: Equipped with proven experience in a BIM Co-ordination/Information Manager role. Enthusiastic, team-oriented, and passionate about digital innovation in construction. Customer-focused, with excellent relationship-building skills, ensuring the highestlevel of service delivery. Experienced in architecture, engineering, facilities management, or construction,with a deep understanding of asset lifecycle information management. Committed to leading clients towards industry best practices with energy andexpertise. Ideally familiar with client-side environments and documentation processes. Proficient with Revit, Solibri or Navisworks, and Microsoft Office applications. Expertise in producing custom scripting, dashboards using Dynamo, power BI andpython would be beneficial but not essential. Skilled in delivering projects using COBie and managing project information atscale. Able to provide training and support in digital delivery processes and software to other member s of the team would be beneficial. Knowledgeable about the UK construction industry, UK BIM Framework, and ISO19650 standards. Experienced working within Common Data Environments (CDEs). Highly organized, self-motivated, and excited to further your career. Confident in coordinating with third-party BIM and digital consultants. Knowledge of Point Cloud surveys and digitalisation of related data would be useful Skills Capable of managing multiple projects of varying scales and complexities Time management Strong communication and interpersonal skills Problem solving Active listening and critical thinking Why Join Us? Shape an Evolving Digital Strategy: Influence how we deliver and improve our BIM services across major projects. Lead a Growing Team: Help develop and nurture a high-performing Information Management team. Work on Landmark Projects: Be part of some of the UK's most exciting developments. Flexibility and Growth: Enjoy a hybrid working environment and significant opportunities for career progression. What we offer People are at the heart of everything we do, which is why we invest in them at every stage of their career. We are proud to hold the Investors in People Gold award, which we believe demonstrates our commitment to nurturing our people. Structured Apprenticeships and work experience opportunities are available across the organisation to support those at the beginning of their careers. We also have career development pathways to help you understand and structure your professional development. We provide a range of benefits including hybrid working, the option to buy and sell annual leave, enhanced annual leave for long service, sponsorship for qualifications, a recruitment referral bonus scheme, enhanced family leave policies, an employee assistance programme, and more! Who we are We're a multi-disciplinary property and construction consultancy with offices in Orpington, London, Birmingham, Essex, Cambridge, and Hampshire. With 80 years of experience of delivering award-winning projects across all major sectors, we're committed to making a positive difference in the communities we serve. Our vision is to be identified as a trusted client advisor; national in reach, local in service, and selected for our quality and expertise in the built environment. Our brilliant team consists of individuals who are passionate about delivering the best results and continuously demonstrate why our clients choose us to help bring their projects to life. You can find out more about our work on our website Our values are integral in everything we do. They shape the way we work with clients and each other. Our values are: Collaboration - Being one team and supporting each other to achieve the best results and maximise our potential. Authenticity -Being true to ourselves and others and celebrating our differences. Giving Back - Recognizing and embracing the need for our work to have a positive social impact. Excellence - Striving to be up with the best and at the forefront of what we do. Support - Providing investment, encouragement and support to bring out the best in our People. Integrity - Being honest and doing the right thing If you are a talented individual, with a commercial mind, and align to our values, please apply. If this job isn't quite right for you but you would like to start or progress a career within our construction consultancy, please connect with us so you can be notified about relevant future vacancies. calfordseaden is an Equal Opportunities Employer and is committed to supporting the principles of equality of opportunity in employment, training, and service delivery.
Studio General Manager Job Description and Person Specification Summary Job Title Service Area: Operations Reports to: Group Operations Manager Direct Reports: Directly Employed and Freelance colleagues, including Client Advisors, Trainers, Physiotherapists and Therapists. Key Relationships: Group Operations Manager, Operations Director, Schedule Coordinator, Physiotherapy Area Manager, HR and Recruitment Officer, Marketing Base Location: Ten Health & Fitness Notting Hill Gate Flexibility: 100 % Studio Based and with some shifts on desk Working Pattern: Full Time, Fortnightly Rota working one weekend day every two weeks (E.g. Week 1: Mon-Fri / Week 2: Tues-Sat or Sun-Thurs) Purpose: To lead an inclusive, safe, and client-focused team To lead and manage the Studio, ensuring the highest standards of client engagement, operational compliance , effective team management and leadership, and revenue growth. The role involves overseeing the studio P&L, daily operations schedule oversight, managing staff, studio sales client management, and developing plans to enhance the studio's services and client base. In this role, you are empowered to: Lead an inclusive, safe, sales and client-focused team at your studio. Create and develop a client community and sense of belonging. Manage the Financial and Business Performance of your studio. Consistently deliver high standards of operational excellence. Deliver a regular and reliable studio schedule of classes and treatment services. Comply with legal and regulatory standards. You're both a community-builder and business leader The Studio General Manager is responsible for the overall management and success of the studio. This includes working across different services, supervising, coaching and managing staff, You are responsible for the financial performance of the studio and as such required to manage budgets, drive sales and manage client relationships to retain them, developing marketing strategies and ensuring a high-quality client experience. You'll create an environment where clients feel confident and comfortable to access all of our services, and empowering your team to deliver the Ten Circle of Care. The role requires a blend of business acumen, leadership skills, and a passion for integrated wellness with Pilates at its heart. How your role fits within the team Your role is part of the Operations Team, you report to the Group Operations Manager. You will be the central figure in the studio, coordinating between Trainers, your Clinic Manager and team of Physiotherapists and Massage Therapists, Client Advisors, and clients. Your studio Physiotherapy Team is line managed and supported by your Clinic Manager (based on-site), who is in turn line managed and supported by their Physiotherapy Area Manager. Physiotherapists will have a dotted reporting line to you for studio matters and you will partner with the Clinic and Area Managers to support your Physiotherapists' growth and development, and to manage their performance. You will report directly to the Group Ops Managerand work closely with the Marketing and Finance Teams to align the studio's operations with broader business goals. You will work with a wide range of people and have regular contact with key colleagues (highlighted in the organisation chart). Heads of Service and Support Team colleagues will support you and help you to make your studio successful. Your primary duties and responsibilities The nature of our business means as we grow and develop, your tasks may change and adapt. Accordingly, this list of duties is not exhaustive and is likely to evolve. Client First : Ensure that all clients receive exceptional service from the moment they enter the studio. Address client feedback and complaints promptly and professionally. Client Engagement : Develop and implement strategies to engage clients, such as loyalty programmes, special events, and personalised communication. Empower and encourage your team to 'Know Me Well' and truly show your clients that you value them. Client Feedback : Regularly gather and analyse client feedback to improve and adapt the services provided by your studio team. Client Retention : Monitor client satisfaction and retention rates, and implement local initiatives to improve client loyalty and improve client return and retention rates. Studio Awareness : Work with Ten's Marketing Team to develop marketing plans which attract and retain clients.Utilise various channels, including social media, email marketing, and local advertising, whilst complying with Ten's brand standards. Build the Ten Community : Build a community of clients and members around your studio, hold regular events and add value through 'Little Acts' that make Ten memorable. Build relationships with local businesses, community organisations, and prominent community figures to promote the studio and its services. Operational Excellence Daily Operations Management : Oversee the day-to-day operations of the studio, including class scheduling, equipment maintenance, and cleanliness. Planned Class Schedule : Deliver a regular and reliable Dynamic Reformer Pilates schedule that meet client needs. Ensure that all classes are of high quality and align with Ten's brand standards. Proactively plan holiday cover so classes are not disrupted. Physiotherapy and Massage Services : Deliver a regular and reliable range of Physiotherapy and Massage Therapy options that meet client needs. Ensure that all services are of high quality and align with both Ten's brand standards and clinical/legal compliance standards. Retail Sales and Stock Management : Implement seasonal retail changes and support your team to achieve retail sales targets. Ensure that all supplies and equipment are available and in good condition. Manage stock levels and place orders as needed. House Standards, Reformer and Studio Maintenance : Coordinate with facilities and maintenance colleagues, including external contractors, to ensure the studio is safe, clean, and well-maintained. Comply with Ten's Reformer Maintenance standards and schedule. Safety and Regulatory Compliance : Ensure the studio complies with all relevant Health & Safety regulations and industry standards. Ensure a safe environment for clients and colleagues. Stay updated on any changes in regulations and implement necessary adjustments. Conduct regular clinical and safety audits and address issues promptly. Contingency Plans and Emergency Preparedness : Prepare and implement emergency response plans for your studio. Train colleagues on emergency procedures and conduct regular drills. Ensure clients and colleagues are safe in the event of an emergency and/or evacuation. People Recruitment : Oversee the hiring process for your studio, ensuring that all new hires are 'Deeply Expert' and meet Ten's brand and your studio's individual needs and standards. Onboarding and Training : Onboard colleagues and support them to consistently achieve Ten's expectations. Use standardised training and onboarding tools, adapting them to the nuances of your studio and clients, to ensure all colleagues are well-equipped to perform their roles. Team Leadership : Schedule and lead regular team meetings to ensure alignment on studio goals and operations. Address any team conflicts or issues promptly and effectively. Performance Management : Conduct regular performance reviews, provide feedback, and implement improvement plans as necessary. Create a positive and productive work environment that encourages professional growth and delivers Ten's Circle of Care. Trainer, Physiotherpist and Massage Therapist : Provide guidance and support to colleagues to grow their 1:1 caseload and client list. Encourage innovation and creativity alongside Ten's standards of delivery. Financial and Business Performance : Take accountability for delivering revenue budgets across individual services and for the studio, as a whole. Partnership Development : Work with Ten's Marketing, Fitness and Clinical Services Teams to identify and develop partnerships with complementary businesses, such as wellness centres, gyms, community groups, clinicians and and other health professionals. Revenue Generation : Deliver Ten's marketing and sales plans, such as new class offerings, membership packages, and retail sales. Create, develop and implement local marketing and community-building plans to increase revenue, with the support of the Operations and Marketing Teams. Performance and Profitability Financial and Business Performance : Take accountability for gross profit and EBITDA budgets. Monitor expenses and revenues, and implement cost-saving measures where possible. Share performance data : Share appropriate data with colleagues to ensure they are aware of their performance, celebrate success and share good practice, and take action to improve areas of underperformance Reporting and Action Planning : Use financial and other business performance data to identify areas of success and make recommendations for improvement. Take actions in your studio to achieve agreed financial and business performance goals. Person Specification . click apply for full job details
Jul 25, 2025
Full time
Studio General Manager Job Description and Person Specification Summary Job Title Service Area: Operations Reports to: Group Operations Manager Direct Reports: Directly Employed and Freelance colleagues, including Client Advisors, Trainers, Physiotherapists and Therapists. Key Relationships: Group Operations Manager, Operations Director, Schedule Coordinator, Physiotherapy Area Manager, HR and Recruitment Officer, Marketing Base Location: Ten Health & Fitness Notting Hill Gate Flexibility: 100 % Studio Based and with some shifts on desk Working Pattern: Full Time, Fortnightly Rota working one weekend day every two weeks (E.g. Week 1: Mon-Fri / Week 2: Tues-Sat or Sun-Thurs) Purpose: To lead an inclusive, safe, and client-focused team To lead and manage the Studio, ensuring the highest standards of client engagement, operational compliance , effective team management and leadership, and revenue growth. The role involves overseeing the studio P&L, daily operations schedule oversight, managing staff, studio sales client management, and developing plans to enhance the studio's services and client base. In this role, you are empowered to: Lead an inclusive, safe, sales and client-focused team at your studio. Create and develop a client community and sense of belonging. Manage the Financial and Business Performance of your studio. Consistently deliver high standards of operational excellence. Deliver a regular and reliable studio schedule of classes and treatment services. Comply with legal and regulatory standards. You're both a community-builder and business leader The Studio General Manager is responsible for the overall management and success of the studio. This includes working across different services, supervising, coaching and managing staff, You are responsible for the financial performance of the studio and as such required to manage budgets, drive sales and manage client relationships to retain them, developing marketing strategies and ensuring a high-quality client experience. You'll create an environment where clients feel confident and comfortable to access all of our services, and empowering your team to deliver the Ten Circle of Care. The role requires a blend of business acumen, leadership skills, and a passion for integrated wellness with Pilates at its heart. How your role fits within the team Your role is part of the Operations Team, you report to the Group Operations Manager. You will be the central figure in the studio, coordinating between Trainers, your Clinic Manager and team of Physiotherapists and Massage Therapists, Client Advisors, and clients. Your studio Physiotherapy Team is line managed and supported by your Clinic Manager (based on-site), who is in turn line managed and supported by their Physiotherapy Area Manager. Physiotherapists will have a dotted reporting line to you for studio matters and you will partner with the Clinic and Area Managers to support your Physiotherapists' growth and development, and to manage their performance. You will report directly to the Group Ops Managerand work closely with the Marketing and Finance Teams to align the studio's operations with broader business goals. You will work with a wide range of people and have regular contact with key colleagues (highlighted in the organisation chart). Heads of Service and Support Team colleagues will support you and help you to make your studio successful. Your primary duties and responsibilities The nature of our business means as we grow and develop, your tasks may change and adapt. Accordingly, this list of duties is not exhaustive and is likely to evolve. Client First : Ensure that all clients receive exceptional service from the moment they enter the studio. Address client feedback and complaints promptly and professionally. Client Engagement : Develop and implement strategies to engage clients, such as loyalty programmes, special events, and personalised communication. Empower and encourage your team to 'Know Me Well' and truly show your clients that you value them. Client Feedback : Regularly gather and analyse client feedback to improve and adapt the services provided by your studio team. Client Retention : Monitor client satisfaction and retention rates, and implement local initiatives to improve client loyalty and improve client return and retention rates. Studio Awareness : Work with Ten's Marketing Team to develop marketing plans which attract and retain clients.Utilise various channels, including social media, email marketing, and local advertising, whilst complying with Ten's brand standards. Build the Ten Community : Build a community of clients and members around your studio, hold regular events and add value through 'Little Acts' that make Ten memorable. Build relationships with local businesses, community organisations, and prominent community figures to promote the studio and its services. Operational Excellence Daily Operations Management : Oversee the day-to-day operations of the studio, including class scheduling, equipment maintenance, and cleanliness. Planned Class Schedule : Deliver a regular and reliable Dynamic Reformer Pilates schedule that meet client needs. Ensure that all classes are of high quality and align with Ten's brand standards. Proactively plan holiday cover so classes are not disrupted. Physiotherapy and Massage Services : Deliver a regular and reliable range of Physiotherapy and Massage Therapy options that meet client needs. Ensure that all services are of high quality and align with both Ten's brand standards and clinical/legal compliance standards. Retail Sales and Stock Management : Implement seasonal retail changes and support your team to achieve retail sales targets. Ensure that all supplies and equipment are available and in good condition. Manage stock levels and place orders as needed. House Standards, Reformer and Studio Maintenance : Coordinate with facilities and maintenance colleagues, including external contractors, to ensure the studio is safe, clean, and well-maintained. Comply with Ten's Reformer Maintenance standards and schedule. Safety and Regulatory Compliance : Ensure the studio complies with all relevant Health & Safety regulations and industry standards. Ensure a safe environment for clients and colleagues. Stay updated on any changes in regulations and implement necessary adjustments. Conduct regular clinical and safety audits and address issues promptly. Contingency Plans and Emergency Preparedness : Prepare and implement emergency response plans for your studio. Train colleagues on emergency procedures and conduct regular drills. Ensure clients and colleagues are safe in the event of an emergency and/or evacuation. People Recruitment : Oversee the hiring process for your studio, ensuring that all new hires are 'Deeply Expert' and meet Ten's brand and your studio's individual needs and standards. Onboarding and Training : Onboard colleagues and support them to consistently achieve Ten's expectations. Use standardised training and onboarding tools, adapting them to the nuances of your studio and clients, to ensure all colleagues are well-equipped to perform their roles. Team Leadership : Schedule and lead regular team meetings to ensure alignment on studio goals and operations. Address any team conflicts or issues promptly and effectively. Performance Management : Conduct regular performance reviews, provide feedback, and implement improvement plans as necessary. Create a positive and productive work environment that encourages professional growth and delivers Ten's Circle of Care. Trainer, Physiotherpist and Massage Therapist : Provide guidance and support to colleagues to grow their 1:1 caseload and client list. Encourage innovation and creativity alongside Ten's standards of delivery. Financial and Business Performance : Take accountability for delivering revenue budgets across individual services and for the studio, as a whole. Partnership Development : Work with Ten's Marketing, Fitness and Clinical Services Teams to identify and develop partnerships with complementary businesses, such as wellness centres, gyms, community groups, clinicians and and other health professionals. Revenue Generation : Deliver Ten's marketing and sales plans, such as new class offerings, membership packages, and retail sales. Create, develop and implement local marketing and community-building plans to increase revenue, with the support of the Operations and Marketing Teams. Performance and Profitability Financial and Business Performance : Take accountability for gross profit and EBITDA budgets. Monitor expenses and revenues, and implement cost-saving measures where possible. Share performance data : Share appropriate data with colleagues to ensure they are aware of their performance, celebrate success and share good practice, and take action to improve areas of underperformance Reporting and Action Planning : Use financial and other business performance data to identify areas of success and make recommendations for improvement. Take actions in your studio to achieve agreed financial and business performance goals. Person Specification . click apply for full job details
At Game Lounge, we lead the way in iGaming affiliate marketing by combining innovation with expertise. Since 2011, we've grown from a small team in Malta to a global organization operating 131 brands in 39 countries, connecting over 10,000 users daily to 350+ partners. Our success is driven by our people-a talented, ambitious team that values collaboration, growth, and impact. Here, your ideas matter, and your contributions are celebrated. We believe in empowering every team member to reach their potential, offering an environment where innovation thrives and brilliance is rewarded. Recognized as an Employer of Choice by industry leaders, we are committed to fostering a workplace where you can grow both professionally and personally. If you're ready to take your career to the next level, join us in transforming iGaming. We're not just about what we do, but how we do it-and that starts with our people. When you join Game Lounge, you'll become part of a team that believes in: Professional growth: Advance your career with learning opportunities, mentorship, and room to innovate. Nurturing talent: Your ideas are valued and your contributions make an impact. Recognition: Celebrate milestones and be rewarded for your achievements. A supportive culture: Thrive in an environment built on collaboration, transparency, and work-life balance. Global opportunities: Join a team that spans continents, offering diverse perspectives and career paths. Here's what we're looking for: We're seeking curious, driven individuals who are ready to challenge the status quo and make a meaningful impact. If you: Are excited by the challenge of solving complex problems and bringing innovative ideas to life. Thrive in a fast-paced, collaborative environment. Value open communication and continuous learning. Are ambitious, goal-oriented, and passionate about achieving brilliance. then Game Lounge could be your next big opportunity. At Game Lounge, our Office Operations team is at the heart of what makes our workplace enjoyable, efficient, and welcoming. We're now on the lookout for an enthusiastic and detail-oriented Office Coordinator to join our dynamic team. As our new Office Coordinator, you'll help ensure that Game Lounge remains an outstanding place to work. Your energy, organisation, and proactive approach will be key in supporting day-to-day office functions and fostering a positive environment for all Game Loungers. What you'll be doing: Administrative and Facilities Management Schedule office maintenance, repairs and new requirements, ensuring a safe, clean and positive working environment, whilst on the look-out for improvements, and ensure that employees are aware and adhere to office procedures. Ensure that office insurance, risk assessments and office related renewals are up to date. Act as front office and carry out reception duties, greeting Game Loungers and visitors. Manage incoming/outgoing mail, deliveries and shipments. Oversee smooth day-to-day running of the office. Coordinate fire drills with the complex. Act as Fire Warden. Manage First Aid and Fire Warden trainings. Deal with suppliers and manage all admin related stock - ordering of supplies (beverages, coffee, oranges, stationary, toiletries and anything that is needed) and stock up. Manage the corporate apartment (if any) including upkeep, maintenance, bookings and renewal contract. Upkeep of storage room and inventory of all items and company swag. Coordinate and oversee daily requirements with the housekeeping team, perform spot-checks and ensure that the cleaning schedule is being followed. Support the Vibe Team to organise office events and office decorations and be an active member of Game Lounge Vibe Tribe (Social Committee). Employee and Team Support Act as a liaison between the complex and Game Loungers, addressing queries, resolving issues, assistance with parking cards and ensuring effective communication Assist and coordinate with HR with the onboarding and welcoming new joiners by providing them with the onboarding package (access cards, parking card and other related material). Coordinate deliveries as needed. Communicate office related updates on Slack. Deal with relevant suppliers for Home Benefits and distribute to the employees. Organise Spin & Win for employees on their work anniversary. Organise any company benefit (breakfasts, lunches, etc). Coordinating transport for internal team bondings activities. Manage all business travel arrangements when required. Financial Management, Documentation and Processes Follow budgets for expenses related to admin and office operations. Process invoices and expenses, ensuring accurate record-keeping. Manage and organize documents, files, and records on the confluence platform. Create processes on confluence. Manage all policies (office, travel, etc) & insurance Utilise Jira as a task management tool within the department and to assist Game Loungers with requests from Helpdesk. Assist with ad-hoc tasks that arise The ideal candidate should have: Strong communication skills (written and verbal) Able to work independently with minimal supervision Positive, people-oriented, and proactive attitude Proficient in Microsoft Office and office management tools Excellent organisational and time-management skills Previous relevant work experience would be considered an asset. How you'll work: Monday to Friday - 40 hours per week What you'll get: Private Health Insurance Car Park Space Annual performance bonus Exciting company events throughout the year Meet the team: Interested candidates should submit their CV in English through the link provided. By submitting the application, I acknowledge that I've read and understand the Privacy Notice and Terms and Conditions. If that doesn't sound like you, but you're still interested in starting a career with Game Lounge, check out the careers page Subscribe to the IGBAffiliate newsletter "Junior Account Manager - InternshipJob DescriptionWe are looking for a Junior Account Manager (Internship) for the English-speaking markets, starting in September 2025 for a period of at least six months and based in our offices in Levallois-Perret." "Head of Content - Sports Betting AffiliationJob DescriptionAbout the role :North Star Network is looking for a Head of Content - Sports Betting Affiliation to lead and support our content teams across multiple markets. Reporting directly to our COO, this pivotal role will drive the overall content strategy, team expansion, and continuous optimisation of our platform." "Content StrategistAbout Traffic LabelAt Traffic Label, we specialise in delivering performance-driven marketing solutions. We're a collaborative team working across email, performance media, and data to help brands grow smarter. As we expand, we're looking for a talented Content Strategist to bring clarity, creativity, and cohesion to our content across multiple touchpoints-with a particular focus on our email marketing efforts."
Jul 25, 2025
Full time
At Game Lounge, we lead the way in iGaming affiliate marketing by combining innovation with expertise. Since 2011, we've grown from a small team in Malta to a global organization operating 131 brands in 39 countries, connecting over 10,000 users daily to 350+ partners. Our success is driven by our people-a talented, ambitious team that values collaboration, growth, and impact. Here, your ideas matter, and your contributions are celebrated. We believe in empowering every team member to reach their potential, offering an environment where innovation thrives and brilliance is rewarded. Recognized as an Employer of Choice by industry leaders, we are committed to fostering a workplace where you can grow both professionally and personally. If you're ready to take your career to the next level, join us in transforming iGaming. We're not just about what we do, but how we do it-and that starts with our people. When you join Game Lounge, you'll become part of a team that believes in: Professional growth: Advance your career with learning opportunities, mentorship, and room to innovate. Nurturing talent: Your ideas are valued and your contributions make an impact. Recognition: Celebrate milestones and be rewarded for your achievements. A supportive culture: Thrive in an environment built on collaboration, transparency, and work-life balance. Global opportunities: Join a team that spans continents, offering diverse perspectives and career paths. Here's what we're looking for: We're seeking curious, driven individuals who are ready to challenge the status quo and make a meaningful impact. If you: Are excited by the challenge of solving complex problems and bringing innovative ideas to life. Thrive in a fast-paced, collaborative environment. Value open communication and continuous learning. Are ambitious, goal-oriented, and passionate about achieving brilliance. then Game Lounge could be your next big opportunity. At Game Lounge, our Office Operations team is at the heart of what makes our workplace enjoyable, efficient, and welcoming. We're now on the lookout for an enthusiastic and detail-oriented Office Coordinator to join our dynamic team. As our new Office Coordinator, you'll help ensure that Game Lounge remains an outstanding place to work. Your energy, organisation, and proactive approach will be key in supporting day-to-day office functions and fostering a positive environment for all Game Loungers. What you'll be doing: Administrative and Facilities Management Schedule office maintenance, repairs and new requirements, ensuring a safe, clean and positive working environment, whilst on the look-out for improvements, and ensure that employees are aware and adhere to office procedures. Ensure that office insurance, risk assessments and office related renewals are up to date. Act as front office and carry out reception duties, greeting Game Loungers and visitors. Manage incoming/outgoing mail, deliveries and shipments. Oversee smooth day-to-day running of the office. Coordinate fire drills with the complex. Act as Fire Warden. Manage First Aid and Fire Warden trainings. Deal with suppliers and manage all admin related stock - ordering of supplies (beverages, coffee, oranges, stationary, toiletries and anything that is needed) and stock up. Manage the corporate apartment (if any) including upkeep, maintenance, bookings and renewal contract. Upkeep of storage room and inventory of all items and company swag. Coordinate and oversee daily requirements with the housekeeping team, perform spot-checks and ensure that the cleaning schedule is being followed. Support the Vibe Team to organise office events and office decorations and be an active member of Game Lounge Vibe Tribe (Social Committee). Employee and Team Support Act as a liaison between the complex and Game Loungers, addressing queries, resolving issues, assistance with parking cards and ensuring effective communication Assist and coordinate with HR with the onboarding and welcoming new joiners by providing them with the onboarding package (access cards, parking card and other related material). Coordinate deliveries as needed. Communicate office related updates on Slack. Deal with relevant suppliers for Home Benefits and distribute to the employees. Organise Spin & Win for employees on their work anniversary. Organise any company benefit (breakfasts, lunches, etc). Coordinating transport for internal team bondings activities. Manage all business travel arrangements when required. Financial Management, Documentation and Processes Follow budgets for expenses related to admin and office operations. Process invoices and expenses, ensuring accurate record-keeping. Manage and organize documents, files, and records on the confluence platform. Create processes on confluence. Manage all policies (office, travel, etc) & insurance Utilise Jira as a task management tool within the department and to assist Game Loungers with requests from Helpdesk. Assist with ad-hoc tasks that arise The ideal candidate should have: Strong communication skills (written and verbal) Able to work independently with minimal supervision Positive, people-oriented, and proactive attitude Proficient in Microsoft Office and office management tools Excellent organisational and time-management skills Previous relevant work experience would be considered an asset. How you'll work: Monday to Friday - 40 hours per week What you'll get: Private Health Insurance Car Park Space Annual performance bonus Exciting company events throughout the year Meet the team: Interested candidates should submit their CV in English through the link provided. By submitting the application, I acknowledge that I've read and understand the Privacy Notice and Terms and Conditions. If that doesn't sound like you, but you're still interested in starting a career with Game Lounge, check out the careers page Subscribe to the IGBAffiliate newsletter "Junior Account Manager - InternshipJob DescriptionWe are looking for a Junior Account Manager (Internship) for the English-speaking markets, starting in September 2025 for a period of at least six months and based in our offices in Levallois-Perret." "Head of Content - Sports Betting AffiliationJob DescriptionAbout the role :North Star Network is looking for a Head of Content - Sports Betting Affiliation to lead and support our content teams across multiple markets. Reporting directly to our COO, this pivotal role will drive the overall content strategy, team expansion, and continuous optimisation of our platform." "Content StrategistAbout Traffic LabelAt Traffic Label, we specialise in delivering performance-driven marketing solutions. We're a collaborative team working across email, performance media, and data to help brands grow smarter. As we expand, we're looking for a talented Content Strategist to bring clarity, creativity, and cohesion to our content across multiple touchpoints-with a particular focus on our email marketing efforts."
Oxford PharmaGenesis is seeking an Office Coordinator to join our friendly and rapidly growing London office. As an Office Coordinator, your responsibilities will include reception duties, coordinating office maintenance, onboarding new colleagues, and organizing travel. There are also opportunities to support the London office in various other ways. If you are proactive, confident, and excel at providing a warm welcome, this could be the perfect role for you. You will be based in our London office, working as part of our fast-paced Facilities Team. We are looking for a talented Office Coordinator who has: Extensive experience in office coordination and managing reception duties Excellent organization and prioritization skills A warm and helpful attitude About us What if you could make a real difference to the lives of patients? We are an independent HealthScience consultancy, working with global healthcare organizations and pharmaceutical companies to support healthcare professionals in making better decisions for patients. What if you could grow and achieve more than you thought possible? We value curiosity and provide exceptional learning opportunities to help you flourish. What if you worked with over 500 talented colleagues? We foster an inclusive environment that empowers and supports each other to bring out the best in everyone. What if your employer was socially responsible? We are committed to charitable fundraising and supporting causes that improve health, society, and people's lives. Last year, we supported more than 40 good causes. What if you joined Oxford PharmaGenesis? You could have it all. We believe our strong connections and rewarding relationships are key strengths, supported by our hybrid working model that combines in-person collaboration two days a week to promote wellbeing and teamwork. We are proud to be a Disability Confident Committed employer, part of a UK government scheme encouraging the recruitment and retention of disabled people and those with health conditions. For more information, please visit the Disability Confident scheme webpage. If you are interested in making a difference through this role, please apply today or contact our Talent Acquisition Team for an informal chat at .
Jul 25, 2025
Full time
Oxford PharmaGenesis is seeking an Office Coordinator to join our friendly and rapidly growing London office. As an Office Coordinator, your responsibilities will include reception duties, coordinating office maintenance, onboarding new colleagues, and organizing travel. There are also opportunities to support the London office in various other ways. If you are proactive, confident, and excel at providing a warm welcome, this could be the perfect role for you. You will be based in our London office, working as part of our fast-paced Facilities Team. We are looking for a talented Office Coordinator who has: Extensive experience in office coordination and managing reception duties Excellent organization and prioritization skills A warm and helpful attitude About us What if you could make a real difference to the lives of patients? We are an independent HealthScience consultancy, working with global healthcare organizations and pharmaceutical companies to support healthcare professionals in making better decisions for patients. What if you could grow and achieve more than you thought possible? We value curiosity and provide exceptional learning opportunities to help you flourish. What if you worked with over 500 talented colleagues? We foster an inclusive environment that empowers and supports each other to bring out the best in everyone. What if your employer was socially responsible? We are committed to charitable fundraising and supporting causes that improve health, society, and people's lives. Last year, we supported more than 40 good causes. What if you joined Oxford PharmaGenesis? You could have it all. We believe our strong connections and rewarding relationships are key strengths, supported by our hybrid working model that combines in-person collaboration two days a week to promote wellbeing and teamwork. We are proud to be a Disability Confident Committed employer, part of a UK government scheme encouraging the recruitment and retention of disabled people and those with health conditions. For more information, please visit the Disability Confident scheme webpage. If you are interested in making a difference through this role, please apply today or contact our Talent Acquisition Team for an informal chat at .
Join Performance Optimal Health as a Front Desk/Healthcare Coordinator. At Performance, we take a holistic approach to health and recovery, striving to empower clients to live better lives. Through our services, based on the Four Pillars of Optimal Health-exercise, nutrition, recovery, and stress management-we tailor care to the unique needs of each client. Our highly trained professionals and commitment to quality care make the client journey our priority. With over 20 years of experience across Connecticut, and Naples, Florida, we are excited to expand and grow our Practice Coordinator Team. As a Front Desk/Healthcare Coordinator, you will play a vital role in the client experience, blending administrative expertise and exceptional hospitality to create a seamless and welcoming environment for clients and colleagues alike. You will report to the Practice Manager and collaborate with teams across physical therapy, wellness, and billing. Responsibilities: Act as a brand ambassador, well-versed in our history, services, brand standards, programs, and pricing. Manage first impressions, including greeting clients, providing site tours, answering phone calls, and responding to email requests. Ensure client preparedness for appointments by verifying insurance benefits, collecting co-payments, and updating records in electronic medical record (EMR) systems. Address client inquiries, feedback, and concerns promptly, escalating when necessary. Perform general administrative tasks such as data entry, scheduling, and document management (print/fax/scan). Promote additional services and products to enhance client engagement with the Performance Optimal Health model. Maintain a clean, organized, and welcoming workspace with attention to detail. Collaborate cross-functionally with all departments to ensure efficient operations and a high-quality client experience. Utilize and manage data in customer relationship management (CRM) and EMR systems (e.g., Optimis, Duxware) with accuracy. Communicate professionally with clients, clinical staff, and internal teams using Microsoft Teams and other channels. - Exceptional customer service skills - Strong work ethic and a commitment to learning and growth - Excellent interpersonal skills and the ability to create a welcoming environment - Strong organizational and administrative skills - Quick learner and self-starter - Ability to handle multiple tasks and prioritize effectively - Strong verbal and written communication skills Benefits at a full-time status: Competitive Rate of Pay Medical/Dental/Vision 401K+ Match Growth potential within the organization. Access to facilities at all locations. Internal and external discounts. Fun atmosphere Continuing education stipend This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.
Jul 25, 2025
Full time
Join Performance Optimal Health as a Front Desk/Healthcare Coordinator. At Performance, we take a holistic approach to health and recovery, striving to empower clients to live better lives. Through our services, based on the Four Pillars of Optimal Health-exercise, nutrition, recovery, and stress management-we tailor care to the unique needs of each client. Our highly trained professionals and commitment to quality care make the client journey our priority. With over 20 years of experience across Connecticut, and Naples, Florida, we are excited to expand and grow our Practice Coordinator Team. As a Front Desk/Healthcare Coordinator, you will play a vital role in the client experience, blending administrative expertise and exceptional hospitality to create a seamless and welcoming environment for clients and colleagues alike. You will report to the Practice Manager and collaborate with teams across physical therapy, wellness, and billing. Responsibilities: Act as a brand ambassador, well-versed in our history, services, brand standards, programs, and pricing. Manage first impressions, including greeting clients, providing site tours, answering phone calls, and responding to email requests. Ensure client preparedness for appointments by verifying insurance benefits, collecting co-payments, and updating records in electronic medical record (EMR) systems. Address client inquiries, feedback, and concerns promptly, escalating when necessary. Perform general administrative tasks such as data entry, scheduling, and document management (print/fax/scan). Promote additional services and products to enhance client engagement with the Performance Optimal Health model. Maintain a clean, organized, and welcoming workspace with attention to detail. Collaborate cross-functionally with all departments to ensure efficient operations and a high-quality client experience. Utilize and manage data in customer relationship management (CRM) and EMR systems (e.g., Optimis, Duxware) with accuracy. Communicate professionally with clients, clinical staff, and internal teams using Microsoft Teams and other channels. - Exceptional customer service skills - Strong work ethic and a commitment to learning and growth - Excellent interpersonal skills and the ability to create a welcoming environment - Strong organizational and administrative skills - Quick learner and self-starter - Ability to handle multiple tasks and prioritize effectively - Strong verbal and written communication skills Benefits at a full-time status: Competitive Rate of Pay Medical/Dental/Vision 401K+ Match Growth potential within the organization. Access to facilities at all locations. Internal and external discounts. Fun atmosphere Continuing education stipend This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.
Here at Brockenhurst College , we are looking to recruit an Employment Support Administrator on a full-time, permanent basis at our Basepoint Office in Southampton. In return, you will receive a competitive salary of £23,556 per annum . We are a high-achieving college attracting around 2,800 sixth form students annually. Located within the stunning New Forest National Park, we offer a wide range of courses and superb facilities. The Role: As our Employment Support Administrator , you will provide comprehensive administrative support as part of the Employment Support Services Team (Quickstart). Quickstart is the employment support team for Brockenhurst College, based in Southampton, providing fully funded courses to unemployed adults to support their return to work or progression towards employment. Responsibilities include: Providing efficient administrative support, including managing messages, processes, and systems, with a focus on logging customer referrals accurately on Access Databases. Responding to enquiries via phone and email, maintaining the generic email account and social media platforms for Employment Support Services. Maintaining learner packs, documentation, and tracking relevant paperwork such as pre-enrolment and post-course completion. Supporting tutors with course-related tasks, including classroom setup, exam invigilation, and maintaining the learner break room. Handling queries from learners, visitors, partners, tutors, and the public. Tracking learners post-course to ensure accurate destination data collection. Providing learning support materials, ordering supplies, and maintaining filing systems. Assisting the Curriculum Leader and Coordinator with administrative tasks. Liaising with external organisations relevant to employment services. Supporting colleagues and working flexibly to cover events as needed. Performing duties with accuracy, diplomacy, and confidentiality. Undertaking additional duties as reasonably required. Ideal candidate qualities include: GCSE C in English or equivalent Willingness to work towards a digital/IT qualification Experience in a busy office environment Experience preparing reports and formal documents Experience drafting general communications Experience maintaining files and records Ability to plan work routines effectively Proficiency in Microsoft Office, Outlook, Word, and Excel Benefits include: 25 days' leave, increasing with service, plus Bank Holidays and Christmas closure (pro-rata for part-time staff) Option to purchase additional leave Confidential Employee Assistance Programme On-site Nursery with competitive rates Enrolment in the Local Government Pension Scheme Free eye care vouchers Free secure onsite parking Discounts on shopping, travel, and healthcare Access to onsite gym, courts, pitches, and weekly staff football If you believe you are suitable for this Employment Support Administrator role, please click ' apply ' now! The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All staff will undergo safeguarding checks, including an enhanced DBS, and must provide proof of right to work in the UK.
Jul 25, 2025
Full time
Here at Brockenhurst College , we are looking to recruit an Employment Support Administrator on a full-time, permanent basis at our Basepoint Office in Southampton. In return, you will receive a competitive salary of £23,556 per annum . We are a high-achieving college attracting around 2,800 sixth form students annually. Located within the stunning New Forest National Park, we offer a wide range of courses and superb facilities. The Role: As our Employment Support Administrator , you will provide comprehensive administrative support as part of the Employment Support Services Team (Quickstart). Quickstart is the employment support team for Brockenhurst College, based in Southampton, providing fully funded courses to unemployed adults to support their return to work or progression towards employment. Responsibilities include: Providing efficient administrative support, including managing messages, processes, and systems, with a focus on logging customer referrals accurately on Access Databases. Responding to enquiries via phone and email, maintaining the generic email account and social media platforms for Employment Support Services. Maintaining learner packs, documentation, and tracking relevant paperwork such as pre-enrolment and post-course completion. Supporting tutors with course-related tasks, including classroom setup, exam invigilation, and maintaining the learner break room. Handling queries from learners, visitors, partners, tutors, and the public. Tracking learners post-course to ensure accurate destination data collection. Providing learning support materials, ordering supplies, and maintaining filing systems. Assisting the Curriculum Leader and Coordinator with administrative tasks. Liaising with external organisations relevant to employment services. Supporting colleagues and working flexibly to cover events as needed. Performing duties with accuracy, diplomacy, and confidentiality. Undertaking additional duties as reasonably required. Ideal candidate qualities include: GCSE C in English or equivalent Willingness to work towards a digital/IT qualification Experience in a busy office environment Experience preparing reports and formal documents Experience drafting general communications Experience maintaining files and records Ability to plan work routines effectively Proficiency in Microsoft Office, Outlook, Word, and Excel Benefits include: 25 days' leave, increasing with service, plus Bank Holidays and Christmas closure (pro-rata for part-time staff) Option to purchase additional leave Confidential Employee Assistance Programme On-site Nursery with competitive rates Enrolment in the Local Government Pension Scheme Free eye care vouchers Free secure onsite parking Discounts on shopping, travel, and healthcare Access to onsite gym, courts, pitches, and weekly staff football If you believe you are suitable for this Employment Support Administrator role, please click ' apply ' now! The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All staff will undergo safeguarding checks, including an enhanced DBS, and must provide proof of right to work in the UK.
Originally founded more than two decades ago, my client is a market-leading company operating as a single source solution provider, offering comprehensive and bespoke facilities management and cleaning services in the heart of London. From humble beginnings, they have enjoyed impressive organic growth across a diverse array of demanding luxury retail and sophisticated commercial clients that includes over 150 blue-chip companies with both retail and office sites. The company continues to grow, remaining firmly in family hands. Their principles of twenty years ago remain the same to uphold the highest levels of service, quality, reliability, flexibility and environmental Sustainability. Currently I am working with them to appoint a QHSE Manager. Working in conjunction with the HR Manager and Managing Director, the main purpose of the role will be to ensure the success of Daily Operations and supporting with implementation and improvement on the HSEQ side of the business, helping them to lay out and implement a strategy in tandem with our HR Department. to ensure the continuous pursuit of excellence in their cleaning operations. Duties to include Helping to create Cleaning Shift templates (task cards) for sites, cleaning specifications, training manuals etc. Health and Safety: Ensuring up to date records and risk assessments, creating and revising where required. Overseeing Training platform and ongoing success for new and existing staff Assisting with new inductions and training of staff (Spanish speaking preferred) Environment: Improving our sustainability strategy Quality: Overseeing implementation and execution of Quality audits and assist in the creation of cleaning plans There will have two area managers and an Operations coordinator likely reporting into him Candidates background Candidates may well have already held an operational management position and be looking to explore more the HSEQ side of the business. Or they may have already have held a similar QHSE position. Another potential background is from a HR background (with training) with strong experience in Health and Safety/ environmental area and ideally from the commercial cleaning sector. Candidates will reside in inner London in a location with excellent public transport links in order to be able to support with the occasional early morning when required. Spanish language skills would be advantageous. The hours are anticipated to be Monday to Friday (Apply online only). £35k-£40k salary, Gym membership and travel allowance, 28 days holiday and NEST pension scheme. NB As a family run company, they can be flexible with travel arrangements and taking time off when required or allowing unpaid leave. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers. Please view our latest jobs on our website and follow us on Linkedin and Twitter. We do try to reply to each application personally, however as we receive a high number of applications for each role we handle it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest
Jul 24, 2025
Full time
Originally founded more than two decades ago, my client is a market-leading company operating as a single source solution provider, offering comprehensive and bespoke facilities management and cleaning services in the heart of London. From humble beginnings, they have enjoyed impressive organic growth across a diverse array of demanding luxury retail and sophisticated commercial clients that includes over 150 blue-chip companies with both retail and office sites. The company continues to grow, remaining firmly in family hands. Their principles of twenty years ago remain the same to uphold the highest levels of service, quality, reliability, flexibility and environmental Sustainability. Currently I am working with them to appoint a QHSE Manager. Working in conjunction with the HR Manager and Managing Director, the main purpose of the role will be to ensure the success of Daily Operations and supporting with implementation and improvement on the HSEQ side of the business, helping them to lay out and implement a strategy in tandem with our HR Department. to ensure the continuous pursuit of excellence in their cleaning operations. Duties to include Helping to create Cleaning Shift templates (task cards) for sites, cleaning specifications, training manuals etc. Health and Safety: Ensuring up to date records and risk assessments, creating and revising where required. Overseeing Training platform and ongoing success for new and existing staff Assisting with new inductions and training of staff (Spanish speaking preferred) Environment: Improving our sustainability strategy Quality: Overseeing implementation and execution of Quality audits and assist in the creation of cleaning plans There will have two area managers and an Operations coordinator likely reporting into him Candidates background Candidates may well have already held an operational management position and be looking to explore more the HSEQ side of the business. Or they may have already have held a similar QHSE position. Another potential background is from a HR background (with training) with strong experience in Health and Safety/ environmental area and ideally from the commercial cleaning sector. Candidates will reside in inner London in a location with excellent public transport links in order to be able to support with the occasional early morning when required. Spanish language skills would be advantageous. The hours are anticipated to be Monday to Friday (Apply online only). £35k-£40k salary, Gym membership and travel allowance, 28 days holiday and NEST pension scheme. NB As a family run company, they can be flexible with travel arrangements and taking time off when required or allowing unpaid leave. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers. Please view our latest jobs on our website and follow us on Linkedin and Twitter. We do try to reply to each application personally, however as we receive a high number of applications for each role we handle it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest
Brentford FC Community Sports Trust
Brentford, Middlesex
Job Title:Senior Manager - Facilities and Operations Department:Operations Reports to:Director of Operations Responsible for:Front of House & Facilities Co-ordinator Salary:£40,000 - £43,000 (Dependent on Experience) Closing Date: 3rd August Brentford FC Community Sports Trust With community work spanning three decades, Brentford FC Community Sports Trust has established itself as a pioneering organisation for the local community. It uses the power of sport to educate, motivate and inspire people from all walks of life. Working in partnership with Brentford FC, the Trust offers a portfolio of programmes in education, health, sports participation and community engagement. The Trust has won the 'Football League Community Club of the Year' award four times and now employs more than 100 members of staff. Inclusion Statement Brentford FCCST is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups - such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as 'reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process. Safeguarding Statement Brentford FCCST is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone's responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club's commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. General Trust Accountabilities To ensure compliance with all relevant policies, including health and safety and safeguarding policies To ensure compliance with all relevant legal, regulatory, ethical and social requirements To ensure compliance with the Trust's Code of Conduct To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC Community Sports Trust To keep confidential any information gained regarding the Trust and its personnel To maintain a flexible approach to work at all times Main Purpose of Job The Facilities and Operations Manager is a crucial role responsible for the efficient and safe operation of our facilities and sites (currently Community Stadium Hub, Gunnersbury Park Hub and storage facilities). This position involves overseeing and scheduling a wide range of maintenance, repair, and ad-hoc renovation projects, managing relationships with external contractors, ensuring health and safety compliance, and contributing to the overall strategic planning for our sites. The role will also have line management responsibility of our Front of House & Facilities Co-ordinator. Due to the nature of the role, it will require working on a rota basis and be available to deal with emergencies that may occur out of hours. The ideal candidate will be proactive, highly organised, and possess strong leadership and problem-solving skills. Responsibilities Facility Maintenance and Management: Oversee and schedule all repairs, renovations, and routine maintenance tasks for our facilities. Manage and coordinate the work of external contractors for various maintenance services across all sites. Daily inspections of common areas, and the external fabric of the building ensure that the site is clean and safe for staff, visitors, and contractors. Lead on facility and office contract management, including negotiation of terms and renewal processes. Conduct cost comparisons for services and goods to ensure cost-effective solutions for the facilities. Prepare tender documents for facility-related projects and services. Track and report on the upkeep of buildings, as well as plan for both short-term and long-term improvements and maintenance needs. Build successful relationships with the Club Facilities team to ensure efficient service delivery. Develop and maintain good relations with wider contractors. Collaborate with external clients to ensure their workspace is appropriately equipped and maintained according to agreements. Management of Front of House & Facilities Co-ordinator, including performance reviews and development. Lead on facility sustainability measures across the sites. Health and Safety and Risk Compliance: Ensure full compliance with all health and safety regulations, building codes, and relevant industry standards. Regularly inspect facilities to ensure they meet health and safety requirements and adhere to all applicable legislation. Develop and implement procedures for responding to emergencies and urgent issues, effectively managing the consequences. Manage staff health and safety inductions. Operations and Site Management: Manage building security systems, fire safety protocols, and ensure overall site compliance. Develop and deliver staff training programs on fire evacuation procedures, health and safety protocols, and facility risk assessments. Organise Fire Evacuations. Manage the Trust fleet (currently 1 x van) ensuring the vehicle is maintained and compliant. Is available on call out of hours to respond to emergency situations to resolve problems or contact contractors to address. Work collaboratively with external leaseholders to ensure their compliance with Trust requirements and lease agreements. Efficiently project manage site changes and improvements in collaboration with the Director of Operations. Monitor and maintain the facility budget, ensuring cost-effectiveness. Implement best business practices to manage operational costs and develop budgets for various facility needs and expenses. Budget Management: Develop, manage, and monitor the budget for facilities operations and maintenance, ensuring financial accountability. Safeguarding: Ensure safeguarding protocols are followed on site, contributing to a safe and secure environment for all. Monitor and control access to the premises, ensuring only authorised individuals enter. Implement security measures to safeguard the well-being of employees, clients, and visitors. Collaborate with other team members and departments to create a cohesive approach to safeguarding. Participate in meetings and contribute to the development and improvement of safeguarding policies. Key Internal Relationships Leadership Team Senior Managers Safeguarding Manager All staff Key External Relationships Brentford Football Club NHS Recovery College Contractors The Selection Criteria Essential Three years of facilities management or previous facilities management within a multi-site environment A wide knowledge of Building Services systems, including HVAC, electrical, BMS etc. Experience of monitoring and improving energy efficiency. Excellent organisational and communication skills, both verbal and written. Ability to work independently, prioritise tasks, and manage a conflicting workload. Confident working alongside senior executives. Uses initiative with minimal supervision including in challenging situations Commercial awareness and ability to develop business improvement opportunities. Experience of facility project management. Competent with Microsoft Office packages, particularly Word, Excel and Outlook Can manage a heavy workload with strict deadlines A self-starter with a high level of initiative, proactivity and assertive approach An enhanced DBS will be required for this position Desirable: An industry recognised facilities management qualification IOSH or NEBOSH Qualified Member of IWFM Personal Qualities: A hands-on approach Working with stakeholders Great communication skills with an ability to motivate others Flexible and willing to take on ad-hoc tasks Comfortable working independently and as part of a team Able to thrive in a fast- paced work environment Ability to tightly manage time effectively and productively Remains calm under pressure Please note that where appropriate for the role, you will be required to complete additional background checks such as Disclosure and Barring Service (DBS) checks and police checks for any time you have lived or worked outside of the UK in the last 10 years. You can find out more about this at Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.If the role you are applying for involves regulated activity, please fill out the . click apply for full job details
Jul 24, 2025
Full time
Job Title:Senior Manager - Facilities and Operations Department:Operations Reports to:Director of Operations Responsible for:Front of House & Facilities Co-ordinator Salary:£40,000 - £43,000 (Dependent on Experience) Closing Date: 3rd August Brentford FC Community Sports Trust With community work spanning three decades, Brentford FC Community Sports Trust has established itself as a pioneering organisation for the local community. It uses the power of sport to educate, motivate and inspire people from all walks of life. Working in partnership with Brentford FC, the Trust offers a portfolio of programmes in education, health, sports participation and community engagement. The Trust has won the 'Football League Community Club of the Year' award four times and now employs more than 100 members of staff. Inclusion Statement Brentford FCCST is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups - such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as 'reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process. Safeguarding Statement Brentford FCCST is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone's responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club's commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. General Trust Accountabilities To ensure compliance with all relevant policies, including health and safety and safeguarding policies To ensure compliance with all relevant legal, regulatory, ethical and social requirements To ensure compliance with the Trust's Code of Conduct To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC Community Sports Trust To keep confidential any information gained regarding the Trust and its personnel To maintain a flexible approach to work at all times Main Purpose of Job The Facilities and Operations Manager is a crucial role responsible for the efficient and safe operation of our facilities and sites (currently Community Stadium Hub, Gunnersbury Park Hub and storage facilities). This position involves overseeing and scheduling a wide range of maintenance, repair, and ad-hoc renovation projects, managing relationships with external contractors, ensuring health and safety compliance, and contributing to the overall strategic planning for our sites. The role will also have line management responsibility of our Front of House & Facilities Co-ordinator. Due to the nature of the role, it will require working on a rota basis and be available to deal with emergencies that may occur out of hours. The ideal candidate will be proactive, highly organised, and possess strong leadership and problem-solving skills. Responsibilities Facility Maintenance and Management: Oversee and schedule all repairs, renovations, and routine maintenance tasks for our facilities. Manage and coordinate the work of external contractors for various maintenance services across all sites. Daily inspections of common areas, and the external fabric of the building ensure that the site is clean and safe for staff, visitors, and contractors. Lead on facility and office contract management, including negotiation of terms and renewal processes. Conduct cost comparisons for services and goods to ensure cost-effective solutions for the facilities. Prepare tender documents for facility-related projects and services. Track and report on the upkeep of buildings, as well as plan for both short-term and long-term improvements and maintenance needs. Build successful relationships with the Club Facilities team to ensure efficient service delivery. Develop and maintain good relations with wider contractors. Collaborate with external clients to ensure their workspace is appropriately equipped and maintained according to agreements. Management of Front of House & Facilities Co-ordinator, including performance reviews and development. Lead on facility sustainability measures across the sites. Health and Safety and Risk Compliance: Ensure full compliance with all health and safety regulations, building codes, and relevant industry standards. Regularly inspect facilities to ensure they meet health and safety requirements and adhere to all applicable legislation. Develop and implement procedures for responding to emergencies and urgent issues, effectively managing the consequences. Manage staff health and safety inductions. Operations and Site Management: Manage building security systems, fire safety protocols, and ensure overall site compliance. Develop and deliver staff training programs on fire evacuation procedures, health and safety protocols, and facility risk assessments. Organise Fire Evacuations. Manage the Trust fleet (currently 1 x van) ensuring the vehicle is maintained and compliant. Is available on call out of hours to respond to emergency situations to resolve problems or contact contractors to address. Work collaboratively with external leaseholders to ensure their compliance with Trust requirements and lease agreements. Efficiently project manage site changes and improvements in collaboration with the Director of Operations. Monitor and maintain the facility budget, ensuring cost-effectiveness. Implement best business practices to manage operational costs and develop budgets for various facility needs and expenses. Budget Management: Develop, manage, and monitor the budget for facilities operations and maintenance, ensuring financial accountability. Safeguarding: Ensure safeguarding protocols are followed on site, contributing to a safe and secure environment for all. Monitor and control access to the premises, ensuring only authorised individuals enter. Implement security measures to safeguard the well-being of employees, clients, and visitors. Collaborate with other team members and departments to create a cohesive approach to safeguarding. Participate in meetings and contribute to the development and improvement of safeguarding policies. Key Internal Relationships Leadership Team Senior Managers Safeguarding Manager All staff Key External Relationships Brentford Football Club NHS Recovery College Contractors The Selection Criteria Essential Three years of facilities management or previous facilities management within a multi-site environment A wide knowledge of Building Services systems, including HVAC, electrical, BMS etc. Experience of monitoring and improving energy efficiency. Excellent organisational and communication skills, both verbal and written. Ability to work independently, prioritise tasks, and manage a conflicting workload. Confident working alongside senior executives. Uses initiative with minimal supervision including in challenging situations Commercial awareness and ability to develop business improvement opportunities. Experience of facility project management. Competent with Microsoft Office packages, particularly Word, Excel and Outlook Can manage a heavy workload with strict deadlines A self-starter with a high level of initiative, proactivity and assertive approach An enhanced DBS will be required for this position Desirable: An industry recognised facilities management qualification IOSH or NEBOSH Qualified Member of IWFM Personal Qualities: A hands-on approach Working with stakeholders Great communication skills with an ability to motivate others Flexible and willing to take on ad-hoc tasks Comfortable working independently and as part of a team Able to thrive in a fast- paced work environment Ability to tightly manage time effectively and productively Remains calm under pressure Please note that where appropriate for the role, you will be required to complete additional background checks such as Disclosure and Barring Service (DBS) checks and police checks for any time you have lived or worked outside of the UK in the last 10 years. You can find out more about this at Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.If the role you are applying for involves regulated activity, please fill out the . click apply for full job details
C. Hoare & Co Our Diversity Pledge At C. Hoare & Co, we are committed to fostering a diverse workforce that reflects society. We believe that all individuals should have the opportunity to thrive, develop, and succeed based on their talent, regardless of ethnicity, gender identity, sexual orientation, disability, age, or other differentiating factors. We value diversity of thought as well. Flexible Working Pledge We support flexible working arrangements to help individuals thrive and meet business needs. We have a permanent hybrid policy promoting part-time work and job-sharing where applicable. Our family-friendly policies and competitive benefits package are designed to support our staff. Scope of Work & Value to Customers: Work as part of a people-focused facilities team. Support daily operations of the bank, assisting visitors and users of the facilities. Maintain a safe and secure environment for all. Provide high-quality service to the bank's customers. Manage communications and records with professionalism. Ensure safety and security for customers and colleagues. Support the Facilities Team to deliver high service standards. Ensure timely and cost-effective communication with customers, colleagues, and partners. Roles & Responsibilities: Ensure a safe, compliant, and effective working environment for daily bank operations. Support the Health and Safety Council as Secretariat, managing policies and procedures. Maintain building and health and safety compliance across facilities. Act as the first point of contact for facilities users, reporting issues proactively. Assist with the Post Room and Lowndes Street branch operations. Complete facilities administration promptly, maintaining FM systems and compliance records. Manage facilities services within SLA's, KPI's, and bank policies. Review processes and procedures with FM Leadership. Share best practices within the facilities team and identify improvements. Represent Facilities in projects, reviews, and audits. Manage operational contracts, attend review meetings, and act as secretary. Maintain supplier records and ensure compliance with management requirements. Manage parts of the facilities budget, including raising POs, processing invoices, and recording spend. Develop facilities reporting and compliance checks. Lead on managing the bank's DSE system, ensuring actions are completed. Mandatory Skills: Previous experience in facilities management. Health and safety qualification (IOSH or NEBOSH); willingness to pursue NEBOSH if IOSH. IWFM Level 3 qualification or equivalent. Excellent communication skills. Strong planning and prioritisation abilities. Adaptable working style and proactive learning attitude. Experience managing contractors, KPIs, and SLA's. Advanced MS Office skills, especially Excel, PowerPoint, SharePoint, and Teams. Desirable Skills: Qualified DSE Assessor. Experience in a high-end, customer-focused, corporate environment. Interdisciplinary Skills: Proficient in spoken and written English, with strong communication skills. Highly organised, with effective prioritisation. Respectful and confidential in colleague interactions. Ability to work independently, collaboratively, and as part of a team. Passionate about learning and professional development. Benefits: 25 days of holiday (Work Level 1 - Senior Support) Market-leading pension Group life assurance Group income protection Season ticket loans Private medical insurance Subsidised staff dining Charitable donations and Give As You Earn Eye care Flexible benefits Additional annual leave Computer products Charity days Critical illness cover Cycle to Work scheme Dental insurance Personal accident insurance Travel insurance Vehicle breakdown cover Eldercare support Workplace nursery scheme Electric vehicle scheme Supporting Your Recruitment Experience If you have a disability, health condition, or are neurodiverse, and may benefit from adjustments during the recruitment process, please ask. We aim to make our hiring process accessible to all. We recognize that no candidate will meet every requirement; if your experience differs but you believe you can bring value, we want to hear from you!
Jul 24, 2025
Full time
C. Hoare & Co Our Diversity Pledge At C. Hoare & Co, we are committed to fostering a diverse workforce that reflects society. We believe that all individuals should have the opportunity to thrive, develop, and succeed based on their talent, regardless of ethnicity, gender identity, sexual orientation, disability, age, or other differentiating factors. We value diversity of thought as well. Flexible Working Pledge We support flexible working arrangements to help individuals thrive and meet business needs. We have a permanent hybrid policy promoting part-time work and job-sharing where applicable. Our family-friendly policies and competitive benefits package are designed to support our staff. Scope of Work & Value to Customers: Work as part of a people-focused facilities team. Support daily operations of the bank, assisting visitors and users of the facilities. Maintain a safe and secure environment for all. Provide high-quality service to the bank's customers. Manage communications and records with professionalism. Ensure safety and security for customers and colleagues. Support the Facilities Team to deliver high service standards. Ensure timely and cost-effective communication with customers, colleagues, and partners. Roles & Responsibilities: Ensure a safe, compliant, and effective working environment for daily bank operations. Support the Health and Safety Council as Secretariat, managing policies and procedures. Maintain building and health and safety compliance across facilities. Act as the first point of contact for facilities users, reporting issues proactively. Assist with the Post Room and Lowndes Street branch operations. Complete facilities administration promptly, maintaining FM systems and compliance records. Manage facilities services within SLA's, KPI's, and bank policies. Review processes and procedures with FM Leadership. Share best practices within the facilities team and identify improvements. Represent Facilities in projects, reviews, and audits. Manage operational contracts, attend review meetings, and act as secretary. Maintain supplier records and ensure compliance with management requirements. Manage parts of the facilities budget, including raising POs, processing invoices, and recording spend. Develop facilities reporting and compliance checks. Lead on managing the bank's DSE system, ensuring actions are completed. Mandatory Skills: Previous experience in facilities management. Health and safety qualification (IOSH or NEBOSH); willingness to pursue NEBOSH if IOSH. IWFM Level 3 qualification or equivalent. Excellent communication skills. Strong planning and prioritisation abilities. Adaptable working style and proactive learning attitude. Experience managing contractors, KPIs, and SLA's. Advanced MS Office skills, especially Excel, PowerPoint, SharePoint, and Teams. Desirable Skills: Qualified DSE Assessor. Experience in a high-end, customer-focused, corporate environment. Interdisciplinary Skills: Proficient in spoken and written English, with strong communication skills. Highly organised, with effective prioritisation. Respectful and confidential in colleague interactions. Ability to work independently, collaboratively, and as part of a team. Passionate about learning and professional development. Benefits: 25 days of holiday (Work Level 1 - Senior Support) Market-leading pension Group life assurance Group income protection Season ticket loans Private medical insurance Subsidised staff dining Charitable donations and Give As You Earn Eye care Flexible benefits Additional annual leave Computer products Charity days Critical illness cover Cycle to Work scheme Dental insurance Personal accident insurance Travel insurance Vehicle breakdown cover Eldercare support Workplace nursery scheme Electric vehicle scheme Supporting Your Recruitment Experience If you have a disability, health condition, or are neurodiverse, and may benefit from adjustments during the recruitment process, please ask. We aim to make our hiring process accessible to all. We recognize that no candidate will meet every requirement; if your experience differs but you believe you can bring value, we want to hear from you!
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jul 24, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Facilities Office Manager page is loaded Facilities Office Manager Apply locations Lang Art Building time type Full time posted on Posted 6 Days Ago job requisition id REQ-7299 Claremont, CA Job Posting Title: Facilities Office Manager Job Description: PRIMARY PURPOSE/GENERAL DESCRIPTION: Reporting to the Executive Director of Facilities Management & Auxiliary Operations, the Facilities Office Manager is responsible for organizing and supervising various administrative activities within the Facilities Department. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned. Supervises administrative staff and responsible for oversight of administrative operations of the department. Oversees access management, including key distribution and keyless entry system Manages various facilities and mailroom related software including FAMIS 360, Transact, Genea, Workday, CFS work order system, key management software, Quadient, SC Logic, and more. Responsible for oversight of mailroom operations of the department. Maintains department-wide digital and paper archive, including construction documents, financial records, contracts, etc. In coordination with the Facilities & Fleet Coordinator, manages departmental inventory, including parts procurement, orders and campus fleet, including campus owned vehicles and third party transportation coordination. Liaises with campus community, including faculty, students, and staff, and provides a high level of service to the community. Ensures regulatory compliance and assists in the formulation and administration of new and amended rules, regulations, policies, and procedures for the department. Reviews and processes construction related RFI's, ASI's, RPI's, cost proposals, change orders, invoices, and other related project documents. Assists in the preparation of bid documents for procurement of construction services. Monitors department budgets; control expenditures within established budget guidelines for the department, in coordination with the Fiscal Officer. Oversees the administration of the online work order system. Responsible for organizing and supervising administrative activities for the Executive Director of Facilities Management and Auxiliary Operations. Maintains knowledge of college policies and procedures. Actively supports the College's Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES: Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to plan, organize staff, direct and control tasks to meet a specific goal. Ability to be dependable, responsible, and trustworthy. Ability to act and take steps to resolve issues. Ability to form sound opinions or make decisions by evaluating available information. Ability to effectively manage projects, multitask, and meet deadlines. Proficient with a variety of computer software having the ability to maneuver in various applications and programs such as word processing, spreadsheets, database, graphics, mail merging, and website maintenance. Excellent word processing skills. Excellent oral and written communication skills, including but not limited to telephone etiquette, grammar, business letter writing, editing and proofreading skills. Ability to do research and produce reports and budgets. Ability to supervise and direct work of other staff members performing clerical or secretarial assignments. Ability to interact well in a culturally diverse work environment. QUALIFICATION STANDARDS: EDUCATION & EXPERIENCE: Bachelor's degree in a relevant field or any combination of education, training or experience that provides the required knowledge, skills and ability. Four years' experience of administrative experience is preferred, with some supervisory experience. Demonstrated skills in program management, supervision, desktop publishing, website maintenance, and budget administration is preferred. LICENSES / CERTIFICATES: This position must have the ability to safely drive as needed; the candidate's DMV record must meet the College automobile liability insurance company's requirements. OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular status, full-time, benefits-eligible, exempt position. The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department. Salary rate range: $68,640-72,000 annualized. The salary rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training. SUPERVISORY RESPONSIBILITY: Supervises the administrative staff of the Facilities Department and Mailroom. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate. Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs, for example to lift or move office supplies, files, books and packages At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Jul 24, 2025
Full time
Facilities Office Manager page is loaded Facilities Office Manager Apply locations Lang Art Building time type Full time posted on Posted 6 Days Ago job requisition id REQ-7299 Claremont, CA Job Posting Title: Facilities Office Manager Job Description: PRIMARY PURPOSE/GENERAL DESCRIPTION: Reporting to the Executive Director of Facilities Management & Auxiliary Operations, the Facilities Office Manager is responsible for organizing and supervising various administrative activities within the Facilities Department. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned. Supervises administrative staff and responsible for oversight of administrative operations of the department. Oversees access management, including key distribution and keyless entry system Manages various facilities and mailroom related software including FAMIS 360, Transact, Genea, Workday, CFS work order system, key management software, Quadient, SC Logic, and more. Responsible for oversight of mailroom operations of the department. Maintains department-wide digital and paper archive, including construction documents, financial records, contracts, etc. In coordination with the Facilities & Fleet Coordinator, manages departmental inventory, including parts procurement, orders and campus fleet, including campus owned vehicles and third party transportation coordination. Liaises with campus community, including faculty, students, and staff, and provides a high level of service to the community. Ensures regulatory compliance and assists in the formulation and administration of new and amended rules, regulations, policies, and procedures for the department. Reviews and processes construction related RFI's, ASI's, RPI's, cost proposals, change orders, invoices, and other related project documents. Assists in the preparation of bid documents for procurement of construction services. Monitors department budgets; control expenditures within established budget guidelines for the department, in coordination with the Fiscal Officer. Oversees the administration of the online work order system. Responsible for organizing and supervising administrative activities for the Executive Director of Facilities Management and Auxiliary Operations. Maintains knowledge of college policies and procedures. Actively supports the College's Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES: Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to plan, organize staff, direct and control tasks to meet a specific goal. Ability to be dependable, responsible, and trustworthy. Ability to act and take steps to resolve issues. Ability to form sound opinions or make decisions by evaluating available information. Ability to effectively manage projects, multitask, and meet deadlines. Proficient with a variety of computer software having the ability to maneuver in various applications and programs such as word processing, spreadsheets, database, graphics, mail merging, and website maintenance. Excellent word processing skills. Excellent oral and written communication skills, including but not limited to telephone etiquette, grammar, business letter writing, editing and proofreading skills. Ability to do research and produce reports and budgets. Ability to supervise and direct work of other staff members performing clerical or secretarial assignments. Ability to interact well in a culturally diverse work environment. QUALIFICATION STANDARDS: EDUCATION & EXPERIENCE: Bachelor's degree in a relevant field or any combination of education, training or experience that provides the required knowledge, skills and ability. Four years' experience of administrative experience is preferred, with some supervisory experience. Demonstrated skills in program management, supervision, desktop publishing, website maintenance, and budget administration is preferred. LICENSES / CERTIFICATES: This position must have the ability to safely drive as needed; the candidate's DMV record must meet the College automobile liability insurance company's requirements. OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular status, full-time, benefits-eligible, exempt position. The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department. Salary rate range: $68,640-72,000 annualized. The salary rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training. SUPERVISORY RESPONSIBILITY: Supervises the administrative staff of the Facilities Department and Mailroom. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate. Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs, for example to lift or move office supplies, files, books and packages At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Contractors, Compliance, Communication - If You Can Manage It All, We Want You! We have an exciting opportunity for a Facilities Administrator to join the UK's largest specialist wine retailer! Who are we? Majestic is the UK's largest specialist wine retailer, operating a network of over 200 stores nationwide. Founded in 1980, the company recently passed back into private ownership following the acquisition of Fortress Investment Group and has undergone an ambitious transformation and turnaround programme. The results of which are now being seen, with record market share growth, a new and improved product range, a new website and six new stores - with a pipeline for future expansion over the next five years. The Majestic range includes over 1,100 different wines, spirits and beers both online and in-store. Majestic's key strength is over 1,000 WSET-trained colleagues offering knowledgeable, friendly service across all channels. The Role: To manage the facilities tasks across the Majestic estate, ensuring timely resolution of issues and coordination of contractors to meet SLAs. The role includes overseeing planned preventative maintenance, managing premises licence renewals, tracking contractor performance, producing reports, and supporting out-of-hours coverage. Strong communication, organisational skills, and a collaborative approach are essential to effectively support store operations and maintain high service standards. Job Specifics: Contract Type: Permanent Location: Watford. Our Head Office is based in Watford , just 20 minutes from London Euston. From Watford Junction, we are a 15-minute walk to our Head Office We are proud to offer an Agile Working Policy for Head Office colleagues; a blend of office and remote working which will include 3 days working at the Majestic Office each week. Key Responsibilities: Management of all facilities related tasks logged by stores and operational teams via our Freshdesk System, ensuring the correct prioritisation is given to all issues raised. Allocation, where required, of tasks raised to the relevant contractor, ensuring completion of the tasks to the required SLA before closing the task. Management of all Planned Preventative Maintenance, ensuring activity is scheduled, store teams are informed prior to the work occurring, all required documentation is received and any remedial work is prioritised and completed. Supporting with the management of contractors ensuring KPI data is captured on an ongoing basis. Produce reports as required from the FM system. To be part of the Facilities team out of hours support rota. Management of the premises licence process, ensuring licencing renewals are obtained in advance of the renewal date. To support and work closely with the Head of Facilities and Health and Safety and the Regional Safety and Facilities Coordinators in the completion of all activity. Build relationships with store and regional operations team to develop a 'one team' approach. Knowledge & Skills Required: Excellent team working, communication, organisation and time management skills Motivated and self-starting High attention to detail Good Microsoft Office skills - Excel, Word etc. Adaptive and able to learn new processes quickly Experience using Freshdesk or a similar ticketing tool 2+ years experience in a similar coordinator role preferred Experience with dealing with Contractors and / or working in the Retail industry would be an advantage What's in it for you: A competitive salary & performance related bonus Up to 20% Staff Discount 29 days holiday, including public and bank holidays and we also have a Holiday Purchase Scheme Life Assurance (Worth 2 times your annual salary) A contributory Company Pension Plan Career development opportunities Free parking on site with electric charging points Access to Retail Trust which includes: Retail Rewards including Instant savings with discounted e-vouchers, discounted reloadable shopping cards, gift vouchers and gift cards, Discounts of up to 30%, access to free counselling support phone line Company maternity, paternity and adoption leave after 26 weeks Long service rewards. We look forward to receiving your application! Together we are Majestic! On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.
Jul 24, 2025
Full time
Contractors, Compliance, Communication - If You Can Manage It All, We Want You! We have an exciting opportunity for a Facilities Administrator to join the UK's largest specialist wine retailer! Who are we? Majestic is the UK's largest specialist wine retailer, operating a network of over 200 stores nationwide. Founded in 1980, the company recently passed back into private ownership following the acquisition of Fortress Investment Group and has undergone an ambitious transformation and turnaround programme. The results of which are now being seen, with record market share growth, a new and improved product range, a new website and six new stores - with a pipeline for future expansion over the next five years. The Majestic range includes over 1,100 different wines, spirits and beers both online and in-store. Majestic's key strength is over 1,000 WSET-trained colleagues offering knowledgeable, friendly service across all channels. The Role: To manage the facilities tasks across the Majestic estate, ensuring timely resolution of issues and coordination of contractors to meet SLAs. The role includes overseeing planned preventative maintenance, managing premises licence renewals, tracking contractor performance, producing reports, and supporting out-of-hours coverage. Strong communication, organisational skills, and a collaborative approach are essential to effectively support store operations and maintain high service standards. Job Specifics: Contract Type: Permanent Location: Watford. Our Head Office is based in Watford , just 20 minutes from London Euston. From Watford Junction, we are a 15-minute walk to our Head Office We are proud to offer an Agile Working Policy for Head Office colleagues; a blend of office and remote working which will include 3 days working at the Majestic Office each week. Key Responsibilities: Management of all facilities related tasks logged by stores and operational teams via our Freshdesk System, ensuring the correct prioritisation is given to all issues raised. Allocation, where required, of tasks raised to the relevant contractor, ensuring completion of the tasks to the required SLA before closing the task. Management of all Planned Preventative Maintenance, ensuring activity is scheduled, store teams are informed prior to the work occurring, all required documentation is received and any remedial work is prioritised and completed. Supporting with the management of contractors ensuring KPI data is captured on an ongoing basis. Produce reports as required from the FM system. To be part of the Facilities team out of hours support rota. Management of the premises licence process, ensuring licencing renewals are obtained in advance of the renewal date. To support and work closely with the Head of Facilities and Health and Safety and the Regional Safety and Facilities Coordinators in the completion of all activity. Build relationships with store and regional operations team to develop a 'one team' approach. Knowledge & Skills Required: Excellent team working, communication, organisation and time management skills Motivated and self-starting High attention to detail Good Microsoft Office skills - Excel, Word etc. Adaptive and able to learn new processes quickly Experience using Freshdesk or a similar ticketing tool 2+ years experience in a similar coordinator role preferred Experience with dealing with Contractors and / or working in the Retail industry would be an advantage What's in it for you: A competitive salary & performance related bonus Up to 20% Staff Discount 29 days holiday, including public and bank holidays and we also have a Holiday Purchase Scheme Life Assurance (Worth 2 times your annual salary) A contributory Company Pension Plan Career development opportunities Free parking on site with electric charging points Access to Retail Trust which includes: Retail Rewards including Instant savings with discounted e-vouchers, discounted reloadable shopping cards, gift vouchers and gift cards, Discounts of up to 30%, access to free counselling support phone line Company maternity, paternity and adoption leave after 26 weeks Long service rewards. We look forward to receiving your application! Together we are Majestic! On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.
Arbeta, 11 Northampton Rd, Manchester M40 5BP, UK Job Description Posted Tuesday 8 July 2025 at 00:00 About us At Gamma, we're a leading provider of Unified Communications as a Service (UCaaS), dedicated to transforming the way businesses connect and communicate. We offer voice, data, and mobile solutions across the UK, Germany, Spain, and the Benelux region, with rapid expansion plans to serve SMEs through our growing network of channel partners. We operate with a start-up mindset, backed by the stability of a major European company. Our team values collaboration, innovation, and diverse perspectives. Join us to make an impact, develop your career, and be part of an inclusive culture that values new ideas. Role overview The Facilities Manager ensures the smooth operation of all building services and infrastructure across our UK offices. Responsibilities include overseeing maintenance, safety, and compliance to create a functional environment for staff and visitors. Responsibilities Manage daily operations of multiple UK offices, including supervising Receptionists/Coordinators. Maintain building infrastructure: plumbing, electrical, HVAC, security systems; oversee inspections and repairs. Ensure compliance with health, safety, and environmental regulations. Develop and manage budgets for facilities operations. Coordinate with vendors, contractors, and service providers for maintenance and upgrades. Requirements Degree or equivalent work experience. Proven experience in facilities management. Knowledge of building maintenance, security, and safety protocols. Project management skills for small to medium projects. What we offer 25 days of annual leave plus your birthday off, plus a volunteer day for a charity of your choice. Enhanced maternity and paternity pay. Company pension plan with up to 5.1% contributions from Gamma. Group income protection and life assurance (up to four times your salary). Share save and share incentive plans. Private medical insurance through Vitality, extendable to family. Sustainable transport schemes including Electric Vehicle and Cycle to Work programs. Additional notes Visa sponsorship and relocation support are not available for this role. This role is based at our office in Manchester. If you meet most requirements but not all, we encourage you to apply. Gamma is committed to diversity and inclusion, welcoming applications from underrepresented groups. We do not discriminate based on protected characteristics. We work with a network of recruitment agencies but are not accepting speculative CVs at this time.
Jul 24, 2025
Full time
Arbeta, 11 Northampton Rd, Manchester M40 5BP, UK Job Description Posted Tuesday 8 July 2025 at 00:00 About us At Gamma, we're a leading provider of Unified Communications as a Service (UCaaS), dedicated to transforming the way businesses connect and communicate. We offer voice, data, and mobile solutions across the UK, Germany, Spain, and the Benelux region, with rapid expansion plans to serve SMEs through our growing network of channel partners. We operate with a start-up mindset, backed by the stability of a major European company. Our team values collaboration, innovation, and diverse perspectives. Join us to make an impact, develop your career, and be part of an inclusive culture that values new ideas. Role overview The Facilities Manager ensures the smooth operation of all building services and infrastructure across our UK offices. Responsibilities include overseeing maintenance, safety, and compliance to create a functional environment for staff and visitors. Responsibilities Manage daily operations of multiple UK offices, including supervising Receptionists/Coordinators. Maintain building infrastructure: plumbing, electrical, HVAC, security systems; oversee inspections and repairs. Ensure compliance with health, safety, and environmental regulations. Develop and manage budgets for facilities operations. Coordinate with vendors, contractors, and service providers for maintenance and upgrades. Requirements Degree or equivalent work experience. Proven experience in facilities management. Knowledge of building maintenance, security, and safety protocols. Project management skills for small to medium projects. What we offer 25 days of annual leave plus your birthday off, plus a volunteer day for a charity of your choice. Enhanced maternity and paternity pay. Company pension plan with up to 5.1% contributions from Gamma. Group income protection and life assurance (up to four times your salary). Share save and share incentive plans. Private medical insurance through Vitality, extendable to family. Sustainable transport schemes including Electric Vehicle and Cycle to Work programs. Additional notes Visa sponsorship and relocation support are not available for this role. This role is based at our office in Manchester. If you meet most requirements but not all, we encourage you to apply. Gamma is committed to diversity and inclusion, welcoming applications from underrepresented groups. We do not discriminate based on protected characteristics. We work with a network of recruitment agencies but are not accepting speculative CVs at this time.
Event Coordinator - Site Business Administrator (London - Paddington) Location: London (On-site) Team: High-performing Business Operations (Engineering Support) About the Role Are you a master multitasker with a passion for events and operational excellence? We're looking for a proactive Event Coordinator / Site Business Administrator to support our vibrant London Engineering community. This fast-paced role offers a unique blend of event planning, facilities coordination, and administrative oversight-all integral to powering our engineering site. What You'll Do Lead seamless coordination of virtual & in-person events -from internal morale boosters and speaker series to off-sites and large-scale engineering gatherings (venue, catering, logistics). Act as the main point of contact for on-site support requests, triaging issues and liaising with IT, Facilities, Security, and other partner teams. Manage access control for engineering floors in collaboration with Security. Own the Procure-to-Pay cycle , handling supplier invoices, PO creation, budget tracking, and swag procurement/distribution . Support site-wide governance and leadership meetings, maintain distribution lists, security groups, and engineering org charts. Assist with hiring & onboarding/offboarding processes, site budget reviews, and exciting ad hoc projects (speaker events, new workspace set ups, etc.). Candidate Profile 5+ years' experience in administrative support and event coordination within fast-paced, tech/multinational environments. Expert multitasker with impeccable attention to detail and timely follow-through. Highly organized, proactive, and customer service oriented with a "can do" attitude. Excellent interpersonal skills-able to build relationships at all levels and maintain confidentiality. Strong judgment, initiative, and ability to pivot quickly in a dynamic environment. Tech-savvy: proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams). Strategic thinker with a broad perspective yet keen on fine-grained execution. Clear, confident communicator both verbally and in writing. What Sets You Apart Strong understanding of corporate structures and the ability to navigate them. Comfortable with ambiguity-able to drive clarity and adapt your approach on the fly. Experience operating within structured environments, managing POs, room bookings, and facility changes with ease. Why You'll Love It Here Impact & Ownership: This role offers real influence over site operations and engineering community life. Collaborative Culture: Join a close-knit team that values initiative, integrity, and excellence. Dynamic Environment: Work at the crossroads of events, operations, and engineering in one of London's most vibrant tech hubs. Growth Opportunities: Gain exposure to cross-functional projects, vendor management, and strategic site initiatives. People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.
Jul 24, 2025
Full time
Event Coordinator - Site Business Administrator (London - Paddington) Location: London (On-site) Team: High-performing Business Operations (Engineering Support) About the Role Are you a master multitasker with a passion for events and operational excellence? We're looking for a proactive Event Coordinator / Site Business Administrator to support our vibrant London Engineering community. This fast-paced role offers a unique blend of event planning, facilities coordination, and administrative oversight-all integral to powering our engineering site. What You'll Do Lead seamless coordination of virtual & in-person events -from internal morale boosters and speaker series to off-sites and large-scale engineering gatherings (venue, catering, logistics). Act as the main point of contact for on-site support requests, triaging issues and liaising with IT, Facilities, Security, and other partner teams. Manage access control for engineering floors in collaboration with Security. Own the Procure-to-Pay cycle , handling supplier invoices, PO creation, budget tracking, and swag procurement/distribution . Support site-wide governance and leadership meetings, maintain distribution lists, security groups, and engineering org charts. Assist with hiring & onboarding/offboarding processes, site budget reviews, and exciting ad hoc projects (speaker events, new workspace set ups, etc.). Candidate Profile 5+ years' experience in administrative support and event coordination within fast-paced, tech/multinational environments. Expert multitasker with impeccable attention to detail and timely follow-through. Highly organized, proactive, and customer service oriented with a "can do" attitude. Excellent interpersonal skills-able to build relationships at all levels and maintain confidentiality. Strong judgment, initiative, and ability to pivot quickly in a dynamic environment. Tech-savvy: proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams). Strategic thinker with a broad perspective yet keen on fine-grained execution. Clear, confident communicator both verbally and in writing. What Sets You Apart Strong understanding of corporate structures and the ability to navigate them. Comfortable with ambiguity-able to drive clarity and adapt your approach on the fly. Experience operating within structured environments, managing POs, room bookings, and facility changes with ease. Why You'll Love It Here Impact & Ownership: This role offers real influence over site operations and engineering community life. Collaborative Culture: Join a close-knit team that values initiative, integrity, and excellence. Dynamic Environment: Work at the crossroads of events, operations, and engineering in one of London's most vibrant tech hubs. Growth Opportunities: Gain exposure to cross-functional projects, vendor management, and strategic site initiatives. People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.
Home Business Development & Events Coordinator - London Business Development & Events Coordinator - London Location: London Salary: Market Rate Salary band: Market Rate Contract type: Permanent Date posted: 08/06/2023 A leading offshore law firm is hiring a Business Development & Events Coordinator to join their team in London. The role involves working with key stakeholders to support the firm's events, including client seminars, webinars, and in-house activities. The position reports directly to the Head of BD within the global BD and marketing team. Responsibilities: Manage the delivery of in-person events across the firm, ensuring high quality. Project manage virtual and hybrid events, collaborating with internal and external speakers. Conduct pre-event tests with speakers and provide support for virtual platforms. Research and advise on costs for corporate hospitality. Develop best practice checklists for event processes. Provide training and coaching to staff involved in event administration. Draft event budgets and seek approval from partners, ensuring clarity on costs and ROI. Gather post-event feedback and conduct debriefs to evaluate success. Candidate Profile: Experience in event production, vendor negotiation, and logistics. Strong planning and organizational skills to handle multiple projects. Excellent communication skills, capable of managing senior stakeholders' expectations. Ability to collaborate with internal teams such as facilities, IT, and finance. Note: Only candidates with relevant experience in Law Firms, Accountancy Firms, Management Consultancies, Property/Construction Firms, Financial Services Firms, or high-profile Associations/Agencies will be considered. Applications outside these sectors will not be accepted. Blue Legal provides employment agency services for permanent roles and employment business services for temporary roles. The Recruitment Process - How to get it right! Understanding the recruitment process can help optimize your hiring efforts. Know how to work effectively with recruitment specialists. London New York
Jul 24, 2025
Full time
Home Business Development & Events Coordinator - London Business Development & Events Coordinator - London Location: London Salary: Market Rate Salary band: Market Rate Contract type: Permanent Date posted: 08/06/2023 A leading offshore law firm is hiring a Business Development & Events Coordinator to join their team in London. The role involves working with key stakeholders to support the firm's events, including client seminars, webinars, and in-house activities. The position reports directly to the Head of BD within the global BD and marketing team. Responsibilities: Manage the delivery of in-person events across the firm, ensuring high quality. Project manage virtual and hybrid events, collaborating with internal and external speakers. Conduct pre-event tests with speakers and provide support for virtual platforms. Research and advise on costs for corporate hospitality. Develop best practice checklists for event processes. Provide training and coaching to staff involved in event administration. Draft event budgets and seek approval from partners, ensuring clarity on costs and ROI. Gather post-event feedback and conduct debriefs to evaluate success. Candidate Profile: Experience in event production, vendor negotiation, and logistics. Strong planning and organizational skills to handle multiple projects. Excellent communication skills, capable of managing senior stakeholders' expectations. Ability to collaborate with internal teams such as facilities, IT, and finance. Note: Only candidates with relevant experience in Law Firms, Accountancy Firms, Management Consultancies, Property/Construction Firms, Financial Services Firms, or high-profile Associations/Agencies will be considered. Applications outside these sectors will not be accepted. Blue Legal provides employment agency services for permanent roles and employment business services for temporary roles. The Recruitment Process - How to get it right! Understanding the recruitment process can help optimize your hiring efforts. Know how to work effectively with recruitment specialists. London New York
Facilities Manager - Build to Rent Application Deadline: 25 July 2025 Department: Build to Rent Employment Type: Permanent Location: Oval, London Description Berkeley Group is building the next generation of rental living - places that combine design excellence with sustainability, service, and strong communities. With our 2030 Vision as our blueprint, we're delivering homes that support wellbeing, reduce environmental impact, and create long-term value for residents and investors alike. As our Build to Rent (B2R) portfolio continues to expand, we're looking for a Facilities Manager to be responsible for maintaining building services, managing contractors, liaising with compliance and health & safety and driving operational efficiencies. This is a key role that requires a proactive, hands-on approach to maintaining high standards across the portfolio. The Facilities Manager will be responsible for maintaining building services, managing contractors, liaising with compliance and health & safety and driving operational efficiencies. This is a key role that requires a proactive, hands-on approach to maintaining high standards across the portfolio. The role Oversee the maintenance and repairs of all building services, ensuring a safe and comfortable living environment. Ensuring building systems and equipment meet operational expectations, which will mean a hands-on approach to problem solving. Pro-active monitoring of building performance to identify any trends and inefficiencies. Lead contractor and supplier management, ensuring service levels are met and value for money is achieved. Conduct regular site inspections, identifying and resolving any maintenance issues proactively. Work closely with specialist contractors, repairs and maintenance co-ordinator, property management and leasing teams to ensure a seamless and high-quality resident experience. Act as a point of escalation for any facility-related resident complaints, addressing and resolving issues with confidence and expertise. Assist with budget management and cost control, ensuring facilities operations remain efficient and within budget. Support sustainability initiatives, helping to improve energy efficiency and environmental performance within the development. Manage and mentor on-site facilities teams, ensuring a high standard of service delivery. Support technical and lifecycles projects as and when required. Experience required Proven experience in facilities management within the Build to Rent, PRS, or luxury residential sectors. Strong knowledge of building systems, maintenance best practices, and compliance regulations. A recognised health & safety qualification (e.g., IOSH, NEBOSH) would be highly desirable. Experience in contractor and supplier management, ensuring high-quality service delivery. Excellent organisational and problem-solving skills with a hands-on approach. Strong leadership and communication abilities, with the ability to liaise effectively with internal and external stakeholders. A proactive, resident-focused mindset, committed to delivering an outstanding experience. Flexibility to assist in out of hours escalations when required. Why join us? 25 days annual leave, increasing with service to 33 days. Health and wellbeing benefits including Private Medical Insurance. Lifestyle benefits including access to an online discount platform. Berkeley Foundation volunteer day. Private pension plan. Group life assurance. The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.
Jul 24, 2025
Full time
Facilities Manager - Build to Rent Application Deadline: 25 July 2025 Department: Build to Rent Employment Type: Permanent Location: Oval, London Description Berkeley Group is building the next generation of rental living - places that combine design excellence with sustainability, service, and strong communities. With our 2030 Vision as our blueprint, we're delivering homes that support wellbeing, reduce environmental impact, and create long-term value for residents and investors alike. As our Build to Rent (B2R) portfolio continues to expand, we're looking for a Facilities Manager to be responsible for maintaining building services, managing contractors, liaising with compliance and health & safety and driving operational efficiencies. This is a key role that requires a proactive, hands-on approach to maintaining high standards across the portfolio. The Facilities Manager will be responsible for maintaining building services, managing contractors, liaising with compliance and health & safety and driving operational efficiencies. This is a key role that requires a proactive, hands-on approach to maintaining high standards across the portfolio. The role Oversee the maintenance and repairs of all building services, ensuring a safe and comfortable living environment. Ensuring building systems and equipment meet operational expectations, which will mean a hands-on approach to problem solving. Pro-active monitoring of building performance to identify any trends and inefficiencies. Lead contractor and supplier management, ensuring service levels are met and value for money is achieved. Conduct regular site inspections, identifying and resolving any maintenance issues proactively. Work closely with specialist contractors, repairs and maintenance co-ordinator, property management and leasing teams to ensure a seamless and high-quality resident experience. Act as a point of escalation for any facility-related resident complaints, addressing and resolving issues with confidence and expertise. Assist with budget management and cost control, ensuring facilities operations remain efficient and within budget. Support sustainability initiatives, helping to improve energy efficiency and environmental performance within the development. Manage and mentor on-site facilities teams, ensuring a high standard of service delivery. Support technical and lifecycles projects as and when required. Experience required Proven experience in facilities management within the Build to Rent, PRS, or luxury residential sectors. Strong knowledge of building systems, maintenance best practices, and compliance regulations. A recognised health & safety qualification (e.g., IOSH, NEBOSH) would be highly desirable. Experience in contractor and supplier management, ensuring high-quality service delivery. Excellent organisational and problem-solving skills with a hands-on approach. Strong leadership and communication abilities, with the ability to liaise effectively with internal and external stakeholders. A proactive, resident-focused mindset, committed to delivering an outstanding experience. Flexibility to assist in out of hours escalations when required. Why join us? 25 days annual leave, increasing with service to 33 days. Health and wellbeing benefits including Private Medical Insurance. Lifestyle benefits including access to an online discount platform. Berkeley Foundation volunteer day. Private pension plan. Group life assurance. The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.
