Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jul 24, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Jul 24, 2025
Full time
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Job Title: Site Assistant Location: Sevenoaks Salary: 26k - 28k per annum Job Type : Permanent, Full-time Rural Arisings Limited, formed in 2002 specialises in the recovery and reuse of wastes such as construction excavation and demolition arisings to create environmental enhancements on complex projects. Our primary area of work is the creation of new parks and recreational facilities on closed landfill sites, remediation of contaminated sites and restoration of quarries. We take projects from inception, through feasibility, design and construction. Our clients have included both public and private sectors. We are seeking a site assistant to manage the deliveries and onsite activities as part of our team. Training will be given, and the role may expand into other tasks, when necessary. This will be a full-time permanent position with the working hours set between 7:30am - 4:30pm Monday to Friday. You may as a course of your duties be expected to work at our different sites on occasion. Our current projects are: - Belhus Country Park, Essex - remediation of historic landfill to public open space. Cranleigh Brickworks, Surrey - remediation of former chemical works into green open space and housing. South Ockendon Community Woodland - remediation of historic landfill to public open space. Chevening Estate Parkland Enhancement - conversion of arable land into parkland delivering Biodiversity Net Gain Duties to include: Acting as the first point of contact for site visitors Ensuring all vehicles entering are familiar with and obeying the site rules and restrictions Communicating with HGV drivers and directing them where to go Reviewing source-site data Ensuring waste transfer notes are received and legible Stamping and scanning tickets Entering data into databases Taking phone calls from customers Reporting issues to the manager Invoicing hauliers Other duties and expansion of role Skills Required As an "Small/Medium Enterprise" (SME) we need a person who is flexible and should typically: Have a high attention to accuracy and detail Can pull out important information from technical documents Have a working knowledge of Microsoft Office Have good verbal communication skills Be confident when speaking to new people Ability to be authoritative when required Be punctual Be organised Be able to work both as part of a close team and alone as required Previous experience in customer service is desirable (but not required) Full UK driving license and use of a car Candidates should have the right to work in the UK. Development Opportunities We are happy to provide training on any part of the role, in particular Waste Types and Permit regulations. In this position you will learn more about the waste and construction industries. Opportunity to work on other sites and expand role, subject to the company's workload. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Construction Site Assistant, Assistant Site Manager, Site Maintenance Assistant, Site HR Administrative Assistant, Site Administrator, Site Support Assistant, Field Assistant (Site Support), Construction Site Coordinator, Site Engineering Assistant, Site Operative Assistant, Site Safety Assistant, Site Logistics Assistant, Site Operations Assistant, Junior Site Assistant, Assistant Quantity Surveyor, Assistant Building Surveyor, Estimating Assistant, Site Project Assistant, Site Intern / Trainee, Site Maintenance Engineer Assistant will all be considered.
Jul 23, 2025
Full time
Job Title: Site Assistant Location: Sevenoaks Salary: 26k - 28k per annum Job Type : Permanent, Full-time Rural Arisings Limited, formed in 2002 specialises in the recovery and reuse of wastes such as construction excavation and demolition arisings to create environmental enhancements on complex projects. Our primary area of work is the creation of new parks and recreational facilities on closed landfill sites, remediation of contaminated sites and restoration of quarries. We take projects from inception, through feasibility, design and construction. Our clients have included both public and private sectors. We are seeking a site assistant to manage the deliveries and onsite activities as part of our team. Training will be given, and the role may expand into other tasks, when necessary. This will be a full-time permanent position with the working hours set between 7:30am - 4:30pm Monday to Friday. You may as a course of your duties be expected to work at our different sites on occasion. Our current projects are: - Belhus Country Park, Essex - remediation of historic landfill to public open space. Cranleigh Brickworks, Surrey - remediation of former chemical works into green open space and housing. South Ockendon Community Woodland - remediation of historic landfill to public open space. Chevening Estate Parkland Enhancement - conversion of arable land into parkland delivering Biodiversity Net Gain Duties to include: Acting as the first point of contact for site visitors Ensuring all vehicles entering are familiar with and obeying the site rules and restrictions Communicating with HGV drivers and directing them where to go Reviewing source-site data Ensuring waste transfer notes are received and legible Stamping and scanning tickets Entering data into databases Taking phone calls from customers Reporting issues to the manager Invoicing hauliers Other duties and expansion of role Skills Required As an "Small/Medium Enterprise" (SME) we need a person who is flexible and should typically: Have a high attention to accuracy and detail Can pull out important information from technical documents Have a working knowledge of Microsoft Office Have good verbal communication skills Be confident when speaking to new people Ability to be authoritative when required Be punctual Be organised Be able to work both as part of a close team and alone as required Previous experience in customer service is desirable (but not required) Full UK driving license and use of a car Candidates should have the right to work in the UK. Development Opportunities We are happy to provide training on any part of the role, in particular Waste Types and Permit regulations. In this position you will learn more about the waste and construction industries. Opportunity to work on other sites and expand role, subject to the company's workload. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Construction Site Assistant, Assistant Site Manager, Site Maintenance Assistant, Site HR Administrative Assistant, Site Administrator, Site Support Assistant, Field Assistant (Site Support), Construction Site Coordinator, Site Engineering Assistant, Site Operative Assistant, Site Safety Assistant, Site Logistics Assistant, Site Operations Assistant, Junior Site Assistant, Assistant Quantity Surveyor, Assistant Building Surveyor, Estimating Assistant, Site Project Assistant, Site Intern / Trainee, Site Maintenance Engineer Assistant will all be considered.
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Jul 17, 2025
Full time
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Jul 17, 2025
Full time
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Jul 17, 2025
Full time
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Job Title: Project Coordinator Location: Ashford, Kent Salary: Competitive Job Type: Full time, Permanent Working Hours: Hours are 8:30 - 17:00, Monday to Friday Closing Date: 25th June 2025 At Boon Edam, we design, manufacture, and maintain high-quality entrance systems-from revolving doors and security doors to innovative speed gates. We support our customers at every stage of the process, from specifying the right product to installation, maintenance, and ongoing support. Are you looking for a new career opportunity within a diverse, globally recognised company operating within the construction industry? Are you an accurate, conscientious administrator seeking a new challenge? If so, our Project Coordinator role could be for you. What do we expect from you? Are you a highly organised, detail-oriented professional who thrives in a fast-paced environment? We're looking for a proactive Project Coordinator to join our dynamic Installation team. This is a key role in ensuring our national projects are delivered on time and to the highest standards. As Project Coordinator, you'll play a central role in the planning and execution of installation projects across the UK. Your responsibilities will include: Labour Planning: Daily updates and coordinating of schedules of our national installation team, in line with requests from project managers, whilst maintaining sensibility regarding geographical limitations and other planned works. Subcontractor Liaison: Acting as the main point of contact for sub-contract hauliers and equipment hire providers. Logistics Management: Organising both domestic and international logistics for the Installation department. Project Support: Handling document control, verifying timesheet data from engineers, and preparing O&M (Operation & Maintenance) packages for clients post-installation. The position is based at our offices in Ashford, Kent and the successful candidate must live within a daily commuting distant of our Ashford Office. What skills and experience are required to perform this role? We're seeking a flexible and dependable team player who can juggle multiple priorities with ease. You'll bring: Proven experience working cross-functionally to meet deadlines and administrative abilities. Excellent organisational skills and attention to detail. Strong communication skills and a collaborative mindset. A problem-solving attitude and the ability to manage your own workflow effectively. Proven experience of working with Microsoft Office programmes and SAP. What you can expect from us: Hybrid working with a minimum of 3 days in the office after 4 weeks Bonus/KPI Scheme A friendly and inclusive working environment 23 days annual leave plus 8 public bank holidays Annual leave increases with the length of service Your birthday off Life insurance of four times your basic salary Company Pension scheme after 3 months of service with 9% employer contributions Membership to a Healthcare or Cash Plan scheme after probation Internal training and career development programmes Additional Information: We're excited to learn more about you and how you can contribute to the Boon Edam team. To apply, simply click the link below and complete the online application before the closing date of 25th June 2025. Be sure to attach your most up-to-date CV and a cover letter that highlights why you believe you'd be a great fit for this role. Please be aware that the successful candidate will need to provide their proof of right to work in the UK and will be subject to a standard DBS check. We are an equal opportunity employer and are dedicated to providing a welcoming and supportive experience throughout the recruitment process. If you need any reasonable adjustments, please don't hesitate to let us know. This advert will close should sufficient applications be received. Strictly no agencies please. Please click on the APPLY button to send your CV for this role. Candidates with the experience or relevant job titles of: Project Management Coordinator, Project Workflow Coordinator, Project Operations Assistant, Project Coordination Administrator, Project Support Coordinator, Project Admin, Project Administrator may also be considered for this role.
Jul 10, 2025
Full time
Job Title: Project Coordinator Location: Ashford, Kent Salary: Competitive Job Type: Full time, Permanent Working Hours: Hours are 8:30 - 17:00, Monday to Friday Closing Date: 25th June 2025 At Boon Edam, we design, manufacture, and maintain high-quality entrance systems-from revolving doors and security doors to innovative speed gates. We support our customers at every stage of the process, from specifying the right product to installation, maintenance, and ongoing support. Are you looking for a new career opportunity within a diverse, globally recognised company operating within the construction industry? Are you an accurate, conscientious administrator seeking a new challenge? If so, our Project Coordinator role could be for you. What do we expect from you? Are you a highly organised, detail-oriented professional who thrives in a fast-paced environment? We're looking for a proactive Project Coordinator to join our dynamic Installation team. This is a key role in ensuring our national projects are delivered on time and to the highest standards. As Project Coordinator, you'll play a central role in the planning and execution of installation projects across the UK. Your responsibilities will include: Labour Planning: Daily updates and coordinating of schedules of our national installation team, in line with requests from project managers, whilst maintaining sensibility regarding geographical limitations and other planned works. Subcontractor Liaison: Acting as the main point of contact for sub-contract hauliers and equipment hire providers. Logistics Management: Organising both domestic and international logistics for the Installation department. Project Support: Handling document control, verifying timesheet data from engineers, and preparing O&M (Operation & Maintenance) packages for clients post-installation. The position is based at our offices in Ashford, Kent and the successful candidate must live within a daily commuting distant of our Ashford Office. What skills and experience are required to perform this role? We're seeking a flexible and dependable team player who can juggle multiple priorities with ease. You'll bring: Proven experience working cross-functionally to meet deadlines and administrative abilities. Excellent organisational skills and attention to detail. Strong communication skills and a collaborative mindset. A problem-solving attitude and the ability to manage your own workflow effectively. Proven experience of working with Microsoft Office programmes and SAP. What you can expect from us: Hybrid working with a minimum of 3 days in the office after 4 weeks Bonus/KPI Scheme A friendly and inclusive working environment 23 days annual leave plus 8 public bank holidays Annual leave increases with the length of service Your birthday off Life insurance of four times your basic salary Company Pension scheme after 3 months of service with 9% employer contributions Membership to a Healthcare or Cash Plan scheme after probation Internal training and career development programmes Additional Information: We're excited to learn more about you and how you can contribute to the Boon Edam team. To apply, simply click the link below and complete the online application before the closing date of 25th June 2025. Be sure to attach your most up-to-date CV and a cover letter that highlights why you believe you'd be a great fit for this role. Please be aware that the successful candidate will need to provide their proof of right to work in the UK and will be subject to a standard DBS check. We are an equal opportunity employer and are dedicated to providing a welcoming and supportive experience throughout the recruitment process. If you need any reasonable adjustments, please don't hesitate to let us know. This advert will close should sufficient applications be received. Strictly no agencies please. Please click on the APPLY button to send your CV for this role. Candidates with the experience or relevant job titles of: Project Management Coordinator, Project Workflow Coordinator, Project Operations Assistant, Project Coordination Administrator, Project Support Coordinator, Project Admin, Project Administrator may also be considered for this role.
HGV Driver (Bulk) - Carmarthen Wynnstay Group Plc is a leading UK agricultural supplies business, helping livestock and arable farmers to produce food in a more sustainable way. Driven by our commitment to providing quality service and customer satisfaction, we are currently seeking a professional and reliable HGV Driver to join our transport team based in Carmarthen, to ensure safe, efficient and timely deliveries of bulk animal feed directly to our farmer customers across the region. With a turnover in excess of £613 million, and around 900 valued colleagues Nationally, 107 years of successful operations have laid the foundations for Wynnstay's core values concept of THRIVE : Teamwork, Honesty, Respect, Innovation, Value creation, Environmental Sustainability. The Opportunity: The successful candidate will be responsible for: Carrying out a range of driving and delivery activities, including: HGV driving, safe loading and unloading of the vehicle and assorted administrative requirements Fully complying with our Operator's licence requirements, including tachograph use and the working time directive Maintaining the condition and roadworthiness of your assigned vehicle while incorporating the use of the daily defect reporting system Ensuring your assigned vehicle is kept in a clean condition, both inside and out Servicing customers in an efficient, friendly, courteous and professional manner The Person: The successful candidate will have: A valid HGV Class 2 (Category C) licence (Class 1/C+E desirable but not essential) A valid Driver CPC and digital tachograph card Experience in bulk delivery or agricultural transport (preferred, but training can be provided) A strong focus on safety, with a professional and responsible driving approach Good communication and customer service skills The ability to work independently and manage time effectively Flexibility to work variable hours, including occasional early starts or late finishes In addition to a competitive salary you will receive: Profit related annual bonus Employee discount at Wynnstay Stores 33 days annual leave inclusive of bank holidays Employee Assistant Programs - WeCare/MyStrength/Toothfairy Save As You Earn schemes Free on-site parking To apply, please submit your CV together with a covering letter outlining your suitability for the role to or send a paper copy to Wynnstay Group Plc, Eagle House, Llansantffraid, Powys, SY22 6AQ. Job Types: Full-time, Permanent Additional pay: Yearly bonus Benefits: Company pension Employee discount Health & wellbeing programme On-site parking Store discount Schedule: Monday to Friday Overtime Weekend availability Experience: HGV Driving: 1 year (preferred) Agriculture: 1 year (preferred) Licence/Certification: Category CE Licence (preferred) Category C Licence (required) Work authorisation: United Kingdom (required) Work Location: On the road Application deadline: 31/07/2025
Jul 09, 2025
Full time
HGV Driver (Bulk) - Carmarthen Wynnstay Group Plc is a leading UK agricultural supplies business, helping livestock and arable farmers to produce food in a more sustainable way. Driven by our commitment to providing quality service and customer satisfaction, we are currently seeking a professional and reliable HGV Driver to join our transport team based in Carmarthen, to ensure safe, efficient and timely deliveries of bulk animal feed directly to our farmer customers across the region. With a turnover in excess of £613 million, and around 900 valued colleagues Nationally, 107 years of successful operations have laid the foundations for Wynnstay's core values concept of THRIVE : Teamwork, Honesty, Respect, Innovation, Value creation, Environmental Sustainability. The Opportunity: The successful candidate will be responsible for: Carrying out a range of driving and delivery activities, including: HGV driving, safe loading and unloading of the vehicle and assorted administrative requirements Fully complying with our Operator's licence requirements, including tachograph use and the working time directive Maintaining the condition and roadworthiness of your assigned vehicle while incorporating the use of the daily defect reporting system Ensuring your assigned vehicle is kept in a clean condition, both inside and out Servicing customers in an efficient, friendly, courteous and professional manner The Person: The successful candidate will have: A valid HGV Class 2 (Category C) licence (Class 1/C+E desirable but not essential) A valid Driver CPC and digital tachograph card Experience in bulk delivery or agricultural transport (preferred, but training can be provided) A strong focus on safety, with a professional and responsible driving approach Good communication and customer service skills The ability to work independently and manage time effectively Flexibility to work variable hours, including occasional early starts or late finishes In addition to a competitive salary you will receive: Profit related annual bonus Employee discount at Wynnstay Stores 33 days annual leave inclusive of bank holidays Employee Assistant Programs - WeCare/MyStrength/Toothfairy Save As You Earn schemes Free on-site parking To apply, please submit your CV together with a covering letter outlining your suitability for the role to or send a paper copy to Wynnstay Group Plc, Eagle House, Llansantffraid, Powys, SY22 6AQ. Job Types: Full-time, Permanent Additional pay: Yearly bonus Benefits: Company pension Employee discount Health & wellbeing programme On-site parking Store discount Schedule: Monday to Friday Overtime Weekend availability Experience: HGV Driving: 1 year (preferred) Agriculture: 1 year (preferred) Licence/Certification: Category CE Licence (preferred) Category C Licence (required) Work authorisation: United Kingdom (required) Work Location: On the road Application deadline: 31/07/2025
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
Mar 18, 2025
Full time
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
Mar 08, 2025
Full time
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.
Mar 07, 2025
Full time
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.
You will be responsible for assisting in managing relationships with customers, channel partners, ensuring timely communication and support. Main Responsibilities Support the sales team in processing customer, partner inquiries, quotes, and orders. Coordinate with internal teams (e.g., logistics, finance, and marketing) to ensure smooth order fulfilment and customer/partner satisfaction. Maintain and update customer/partner sales records, contracts, and agreements. Prepare reports and presentations on channel performance and sales trends. Assist in executing sales strategies, promotional campaigns, and partner programs. Monitor and track partner performance, identifying areas for improvement. Handle administrative tasks related to channel sales operations. Provide support for partner training sessions and events. Stay updated on industry trends and competitor activities. Requirements: Bachelor's degree in Mathematics, Project management, Finance, Sales, Marketing, or a related field. 1-2 years of experience in sales support, channel sales, or a related role (preferred). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. (speak Chinese and English natively) Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and CRM software. (especially on Excel) Ability to work in a fast-paced, team-oriented environment. Strong analytical and problem-solving skills. Attention to detail and a proactive approach to work.
Feb 18, 2025
Contractor
You will be responsible for assisting in managing relationships with customers, channel partners, ensuring timely communication and support. Main Responsibilities Support the sales team in processing customer, partner inquiries, quotes, and orders. Coordinate with internal teams (e.g., logistics, finance, and marketing) to ensure smooth order fulfilment and customer/partner satisfaction. Maintain and update customer/partner sales records, contracts, and agreements. Prepare reports and presentations on channel performance and sales trends. Assist in executing sales strategies, promotional campaigns, and partner programs. Monitor and track partner performance, identifying areas for improvement. Handle administrative tasks related to channel sales operations. Provide support for partner training sessions and events. Stay updated on industry trends and competitor activities. Requirements: Bachelor's degree in Mathematics, Project management, Finance, Sales, Marketing, or a related field. 1-2 years of experience in sales support, channel sales, or a related role (preferred). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. (speak Chinese and English natively) Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and CRM software. (especially on Excel) Ability to work in a fast-paced, team-oriented environment. Strong analytical and problem-solving skills. Attention to detail and a proactive approach to work.
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: £120 - £150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Feb 17, 2025
Contractor
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: £120 - £150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Private PA - UHNW Family Kensington (Primarily Office Based West End) Job Description Private PA, working with the Executive Assistant, you'll be a close knit team providing a core linchpin to the smooth running of the family's private lives. You'll support the effective day to day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. You'll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family's values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full-time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence Support the coordination and planning of home maintenance at the Principals' residences, attending on site as and when required. Support the management of utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested. Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family's principles and values. Assist with household accounts and budgets. Assist with the management of house staff, including rota management. Travel Management for the Principals (and their family members) Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. Private plane logistics and liaising with the management company. Assist with travel arrangements for external/internal visitors as and when required. Arrange visas and keep passports and other travel documents up to date. In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad. Maintain the travel record spreadsheet. Private and Confidential Diary Management Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests. Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders. Administration Implement and maintain an efficient filing system. Review, proofread and edit documents prepared/required for signature. Assist with the preparation and finalisation of presentations. Professionally respond to worldwide affiliated offices/external company and internal queries. Collate and accurately process invoices and the submittance of expenses. Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules. Undertake ad hoc personal errands for the Principals. Communication Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary. Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way. Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods. Additional Projects Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours). There may be, at times, the need to travel with the Principals and their families. Undertake other duties and tasks as required. About you Relevant experience & education Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable. Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements. Some experience in managing properties and overseeing maintenance. Experience in managing event coordination. Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills. Discreet with experience in being accountable for sensitive and confidential information. Emotionally intelligent with strong and effective interpersonal and communication skills. Approachable and a real team player, holding the ability to build and maintain key working relationships. A positive outlook, with a 'can do', determined approach. Proactive, solutions focused and used to anticipating and looking ahead to requirements. Motivated to make improvements to current practices, with a creative approach to solving issues. Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace. Integrity, professionalism, trust and confidentiality are key requirements. Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement. Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information. Good, effective administrative skills. A strong learning ethic and ability to undertake investigative work on own initiative. Flexibility in relation to working hours and last-minute requests. Top package and bonus (Under a company umbrella)
Feb 16, 2025
Full time
Private PA - UHNW Family Kensington (Primarily Office Based West End) Job Description Private PA, working with the Executive Assistant, you'll be a close knit team providing a core linchpin to the smooth running of the family's private lives. You'll support the effective day to day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. You'll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family's values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full-time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence Support the coordination and planning of home maintenance at the Principals' residences, attending on site as and when required. Support the management of utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested. Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family's principles and values. Assist with household accounts and budgets. Assist with the management of house staff, including rota management. Travel Management for the Principals (and their family members) Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. Private plane logistics and liaising with the management company. Assist with travel arrangements for external/internal visitors as and when required. Arrange visas and keep passports and other travel documents up to date. In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad. Maintain the travel record spreadsheet. Private and Confidential Diary Management Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests. Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders. Administration Implement and maintain an efficient filing system. Review, proofread and edit documents prepared/required for signature. Assist with the preparation and finalisation of presentations. Professionally respond to worldwide affiliated offices/external company and internal queries. Collate and accurately process invoices and the submittance of expenses. Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules. Undertake ad hoc personal errands for the Principals. Communication Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary. Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way. Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods. Additional Projects Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours). There may be, at times, the need to travel with the Principals and their families. Undertake other duties and tasks as required. About you Relevant experience & education Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable. Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements. Some experience in managing properties and overseeing maintenance. Experience in managing event coordination. Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills. Discreet with experience in being accountable for sensitive and confidential information. Emotionally intelligent with strong and effective interpersonal and communication skills. Approachable and a real team player, holding the ability to build and maintain key working relationships. A positive outlook, with a 'can do', determined approach. Proactive, solutions focused and used to anticipating and looking ahead to requirements. Motivated to make improvements to current practices, with a creative approach to solving issues. Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace. Integrity, professionalism, trust and confidentiality are key requirements. Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement. Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information. Good, effective administrative skills. A strong learning ethic and ability to undertake investigative work on own initiative. Flexibility in relation to working hours and last-minute requests. Top package and bonus (Under a company umbrella)
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: 120 - 150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Feb 15, 2025
Contractor
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: 120 - 150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Range Assistant - Bingley 24,000 plus benefits Job Overview: Working in the Commercial - Range team, in this role you will learn many of the skills required when starting a career in range building. You'll be confident to voice innovative ideas and bring energy and enthusiasm to the role. If you thrive working in a fast-paced environment and work well under pressure, read on! Key Responsibilities: Support the Range Manager and Assistant Range Manager with weekly product analysis, administrative tasks & preparation for sign off meetings. Management of failed product delivery's-using initiative to make decisions from a commercial perspective, working with QC and Merchandise to ensure customers' needs are met, building relationships with international team and suppliers to find solutions. Carry out frequent competitor benchmarking and analysis to develop market knowledge and to highlight new and improved product opportunities to maximise sales. Management of style creation, samples and catalogue copy checking. Selecting products for parcel catalogues and building spreads to key KPIs, presenting to senior management for sign off. Trade analysis, managing trade documents and being aware of best / worst sellers. Skills and Experience: Excellent working knowledge of Microsoft Office including Word, Excel and PowerPoint Ability to pick up new systems and administrative tasks is essential Excellent time management and organisational skills Ability to deliver to tight deadlines Creativity and strong product sensitivity This is a great opportunity for anyone who wants to join a strong, efficient team. You will be an appreciated and valued member of our team and be offered many opportunities to learn and develop throughout your career. Remuneration 24,000 plus Benefits Package About Cast UK Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in Business Change & Transformation, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK and a complete list of all of our current vacancies, please visit (url removed)
Feb 14, 2025
Full time
Range Assistant - Bingley 24,000 plus benefits Job Overview: Working in the Commercial - Range team, in this role you will learn many of the skills required when starting a career in range building. You'll be confident to voice innovative ideas and bring energy and enthusiasm to the role. If you thrive working in a fast-paced environment and work well under pressure, read on! Key Responsibilities: Support the Range Manager and Assistant Range Manager with weekly product analysis, administrative tasks & preparation for sign off meetings. Management of failed product delivery's-using initiative to make decisions from a commercial perspective, working with QC and Merchandise to ensure customers' needs are met, building relationships with international team and suppliers to find solutions. Carry out frequent competitor benchmarking and analysis to develop market knowledge and to highlight new and improved product opportunities to maximise sales. Management of style creation, samples and catalogue copy checking. Selecting products for parcel catalogues and building spreads to key KPIs, presenting to senior management for sign off. Trade analysis, managing trade documents and being aware of best / worst sellers. Skills and Experience: Excellent working knowledge of Microsoft Office including Word, Excel and PowerPoint Ability to pick up new systems and administrative tasks is essential Excellent time management and organisational skills Ability to deliver to tight deadlines Creativity and strong product sensitivity This is a great opportunity for anyone who wants to join a strong, efficient team. You will be an appreciated and valued member of our team and be offered many opportunities to learn and develop throughout your career. Remuneration 24,000 plus Benefits Package About Cast UK Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in Business Change & Transformation, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK and a complete list of all of our current vacancies, please visit (url removed)
Job Summary You will play an important role in supporting NHSBT's world-renowned research and development programme by leading a small team of specialists who support our researchers in their work, ensure appropriate governance policies are in place and actioned. This national role is critical to the successful delivery of our research priorities. You will have responsibility for NHSBT's Research Governance Office and work within the Statistics and Clinical Research Department. You will work closely with NHSBT's Medical Directors, R&D Leads, Chief Scientific Officer and other departments to highlight, support and deliver our research priorities. Our research activities are unique - within the public, private and academic sectors there are no other organisations capable of delivering research that spans all our products and services. This post is in a busy Research Governance Office and provides a unique opportunity to establish your skills and expertise in an evolving environment. Main duties In this role you will be leading the delivery of the NHSBT's research priorities and managing research governance processes. Your responsibilities will include: Leading in the continuous development and delivery of the services provided by the Research Governance Office, providing comprehensive professional and administrative systems for the management and review of research projects and robust systems for approval of research. Initiating, developing and maintaining a rolling Research Governance Office Work plan - managing multiple, complex projects relating to improved management of research activities. Working across NHSBT Operational Directorates to ensure that research activities are aligned with overall research priorities and enhance translatable outputs of research. Managing internal research funding opportunities for external funding, the post-holder is responsible for liaising with the NIHR, DHSC or other bodies as required. Working closely with the Assistant Director - Statistics and Clinical Research department, which includes the NHSBT Clinical Trials Unit, to continuously improve the quality of research governance within the organisation. Other stakeholders include but are not limited to NHSBT Medical Directors, Principal Investigators, researchers (including students). Playing a key role in strategy development, implementing changes that arise as part of this. Occasionally, you will be required to travel and spend time away from base, which will involve working irregular hours and overnight stays when required, with prior notice. About You Experience and Knowledge Experience and detailed, specialist knowledge of the UK Policy Framework for Health and Social Care and working within an R&D management role, including Sponsorship oversight and ensuring R&D research governance and regulatory compliance at organisational level. Proven record of creating and managing complex databases and having high-level IT skills, including the use of project management software, extensive use of Word, PowerPoint and Excel and excellent and accurate minute-taking skills. Experience of managing complex and changing R&D budgets and delivering against stretching organisational targets, approving large funding requests and developing future budgets and business cases across a number of R&D portfolios/directorates. Proven ability to make proposals, enact and support strategic and business changes in line with being the specialist lead for R&D across an organisation e.g., interpreting relevant national guidance and regulations for adoption into an organisation. Experience in implementing change to service delivery, including establishment and running of a patient and public involvement panel to support NHSBT researchers. Experience of leading a team and delivering through people in terms of leading, developing and influencing others. Experience of working within a commercial or academic research environment. Experience of effective Project Management. Qualifications and Training Masters degree in biological sciences or research related subject or equivalent specialist knowledge gained through extensive relevant experience in research governance and management. Demonstrates commitment to own continued professional development (CPD). About Us It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work - and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community. What we offer: A starting salary of £62,215 - £72,293 per annum in accordance with Agenda for Change (AfC). A full-time, 14 months Fixed Term leadership opportunity to join as a Band 8b, and progress with NHSBT. An hybrid working opportunity with a base in any of our main centres in England, including Bristol (preferred), London, Barnsley or Birmingham. 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years' service and to 33 days after 10 years. NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: We've fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It's open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role. This vacancy will close at 23:59 on Wednesday 19 th February 2025. Interviews are anticipated to be held week of 3 rd March 2025 - subject to confirmation. For informal enquiries please contact; Yomi Adegbaju, at Head of Research Governance .
Feb 14, 2025
Full time
Job Summary You will play an important role in supporting NHSBT's world-renowned research and development programme by leading a small team of specialists who support our researchers in their work, ensure appropriate governance policies are in place and actioned. This national role is critical to the successful delivery of our research priorities. You will have responsibility for NHSBT's Research Governance Office and work within the Statistics and Clinical Research Department. You will work closely with NHSBT's Medical Directors, R&D Leads, Chief Scientific Officer and other departments to highlight, support and deliver our research priorities. Our research activities are unique - within the public, private and academic sectors there are no other organisations capable of delivering research that spans all our products and services. This post is in a busy Research Governance Office and provides a unique opportunity to establish your skills and expertise in an evolving environment. Main duties In this role you will be leading the delivery of the NHSBT's research priorities and managing research governance processes. Your responsibilities will include: Leading in the continuous development and delivery of the services provided by the Research Governance Office, providing comprehensive professional and administrative systems for the management and review of research projects and robust systems for approval of research. Initiating, developing and maintaining a rolling Research Governance Office Work plan - managing multiple, complex projects relating to improved management of research activities. Working across NHSBT Operational Directorates to ensure that research activities are aligned with overall research priorities and enhance translatable outputs of research. Managing internal research funding opportunities for external funding, the post-holder is responsible for liaising with the NIHR, DHSC or other bodies as required. Working closely with the Assistant Director - Statistics and Clinical Research department, which includes the NHSBT Clinical Trials Unit, to continuously improve the quality of research governance within the organisation. Other stakeholders include but are not limited to NHSBT Medical Directors, Principal Investigators, researchers (including students). Playing a key role in strategy development, implementing changes that arise as part of this. Occasionally, you will be required to travel and spend time away from base, which will involve working irregular hours and overnight stays when required, with prior notice. About You Experience and Knowledge Experience and detailed, specialist knowledge of the UK Policy Framework for Health and Social Care and working within an R&D management role, including Sponsorship oversight and ensuring R&D research governance and regulatory compliance at organisational level. Proven record of creating and managing complex databases and having high-level IT skills, including the use of project management software, extensive use of Word, PowerPoint and Excel and excellent and accurate minute-taking skills. Experience of managing complex and changing R&D budgets and delivering against stretching organisational targets, approving large funding requests and developing future budgets and business cases across a number of R&D portfolios/directorates. Proven ability to make proposals, enact and support strategic and business changes in line with being the specialist lead for R&D across an organisation e.g., interpreting relevant national guidance and regulations for adoption into an organisation. Experience in implementing change to service delivery, including establishment and running of a patient and public involvement panel to support NHSBT researchers. Experience of leading a team and delivering through people in terms of leading, developing and influencing others. Experience of working within a commercial or academic research environment. Experience of effective Project Management. Qualifications and Training Masters degree in biological sciences or research related subject or equivalent specialist knowledge gained through extensive relevant experience in research governance and management. Demonstrates commitment to own continued professional development (CPD). About Us It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work - and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community. What we offer: A starting salary of £62,215 - £72,293 per annum in accordance with Agenda for Change (AfC). A full-time, 14 months Fixed Term leadership opportunity to join as a Band 8b, and progress with NHSBT. An hybrid working opportunity with a base in any of our main centres in England, including Bristol (preferred), London, Barnsley or Birmingham. 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years' service and to 33 days after 10 years. NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: We've fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It's open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role. This vacancy will close at 23:59 on Wednesday 19 th February 2025. Interviews are anticipated to be held week of 3 rd March 2025 - subject to confirmation. For informal enquiries please contact; Yomi Adegbaju, at Head of Research Governance .
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates over $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY Role Summary: Greystar continues to experience significant international growth and expansion within the UK & Europe and this role will be to support that growth. Reporting directly to the UK & EU Tax Senior Director, and working with the UK & EU Tax Managing Director, the role will encompass but not be limited to the following areas; Corporate Taxes, Non-Resident Landlord Taxes, VAT, Stamp Duty, CIS and, as Greystar is experiencing significant international growth, other International Taxes as appropriate, meaning the candidate will require a flexible approach. JOB DESCRIPTION Key Role Responsibilities Leading the transition of tax management at deal close into operational and subsequent exit phases, with primary responsibility for portfolio tax matters to drive value, consider tax changes that impact the business and navigate complexity and risk. Working with the Greystar Finance teams and external tax compliance providers to monitor and co-ordinate tax compliance engagements across relevant UK and European jurisdictions. Building up relationships and liaising with investors as necessary to manage tax obligations under our joint venture arrangements. Managing the wider tax aspects of our Fund series and separate accounts. Managing the tax input for disposals, re-organisations, financings and refinancings. Preparing annual corporate tax forecasts for entities under management across relevant UK and European jurisdictions. Giving consideration and support to the business (including the US) on global tax reform matters such as ATAD 2, Pillar 2 etc. Ensuring appropriate transfer pricing documentation is prepared and on file. Having oversight of FATCA and CRS obligations and engagements with local administrators. Compiling and monitoring annual tax compliance budgets. Completing various financial, accounting, narrative, administrative and other reports and analysis and duties as assigned or necessary for the successful execution of the business plans. Working with the wider business to adopt new Tax technologies to improve accuracy and drive efficiencies within the Tax function. Keeping up to date with changes with Tax legislation across our jurisdictions in the UK and Europe and project managing any action that needs to be taken to assess the financial impact of any changes and ensure the changes are implemented. Other project work that may from time to time be required. Additional Role Responsibilities Partnering with the Investment & Development Teams to help them make appropriate assumptions to price taxes when bidding on acquisitions. Working with third party tax advisors to scope out and seek a quote for the appropriate level of advice on acquisitions, including US tax advice, with a view to providing & documenting tax assumptions for the detailed underwriting model. Ensuring that the Investment & Development Teams have covered all material tax items and preparing the internal documentation to enable Tax sign-off. Ensuring successful implementation of third party advice on acquisitions which will involve liaising with several internal & external teams. Controlling third party tax advisor costs during the deal process and communicating the status to the UK & EU Tax Managing Director, and Investment and Development team budget holders. Role Scope: The role will be based in London and may require some travel to the Greystar European foreign offices. Currently Greystar has European corporate offices in The Hague, Madrid, Frankfurt, Paris and Dublin with the US tax team based in Charleston. The role will co-ordinate and manage external tax partners, statutory and supplier relationships and delivery. Key Relationships: The role will report to the Senior Director, Tax, UK & Europe and involve working with the Managing Director, Tax, UK & Europe. The role will work closely with US, UK & European senior management team members and have significant frequent interaction with Greystar corporate functions such as Finance, Legal, Company Secretarial, Compliance and the Investment, Development, Portfolio Management and Asset Management teams. Regular interaction will be required with current and prospective Investment partners. External auditors and tax advisors. Knowledge & Qualifications: Professionally qualified CTA/ACCA/ACA with the relevant tax specialisms, previous experience in the Real Estate industry would be preferable. IT literate and fully conversant with all Microsoft packages including Word, PowerPoint and Excel. Experience & Skills: Essential: Experience must be commensurate with the role level and knowledge of applicable regulatory requirements that should have been gained through training and working in a global professional services environment. Must demonstrate an understanding of and sympathy with the commercial issues in the business and the impact of tax issues thereon and a willingness to learn about the commercial and tax issues affecting the residential real estate market. Able to work effectively to objectives with the personal sensitivity to be able to understand the needs of clients and offer clear authoritative answers in a timely manner. Should be able to build, create and sustain value-add relationships with key stakeholders internally and externally. Strong written & verbal communication skills including the ability to prepare commercial standard business correspondence, reports, documents as well as to present to diverse small or large audiences. Ability to critically review data and investigate and explain unexpected outcomes. Excellent organisation skills, including the ability to prioritise workload, achieve deadline driven defined outcomes and displays good judgment under pressure. A positive team player, skilled at working collaboratively with team members, key business leaders, and external partners to drive results and support the wider team and business objectives. Should be able to evidence an ability to adapt style to engage, support and coach colleagues. Demonstrated willingness to be flexible and adaptable to changing priorities in a fast-paced environment, characterised by change and rapid growth. Desirable: You are likely to be an experienced Assistant Manager or newly promoted Tax Manager level at a Big 4 firm, or have experience working in an in-house tax team in a private equity or real estate business. Experience of working on UK, German, Dutch, French, Irish & Spanish PRS projects would be an advantage.
Feb 14, 2025
Full time
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates over $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY Role Summary: Greystar continues to experience significant international growth and expansion within the UK & Europe and this role will be to support that growth. Reporting directly to the UK & EU Tax Senior Director, and working with the UK & EU Tax Managing Director, the role will encompass but not be limited to the following areas; Corporate Taxes, Non-Resident Landlord Taxes, VAT, Stamp Duty, CIS and, as Greystar is experiencing significant international growth, other International Taxes as appropriate, meaning the candidate will require a flexible approach. JOB DESCRIPTION Key Role Responsibilities Leading the transition of tax management at deal close into operational and subsequent exit phases, with primary responsibility for portfolio tax matters to drive value, consider tax changes that impact the business and navigate complexity and risk. Working with the Greystar Finance teams and external tax compliance providers to monitor and co-ordinate tax compliance engagements across relevant UK and European jurisdictions. Building up relationships and liaising with investors as necessary to manage tax obligations under our joint venture arrangements. Managing the wider tax aspects of our Fund series and separate accounts. Managing the tax input for disposals, re-organisations, financings and refinancings. Preparing annual corporate tax forecasts for entities under management across relevant UK and European jurisdictions. Giving consideration and support to the business (including the US) on global tax reform matters such as ATAD 2, Pillar 2 etc. Ensuring appropriate transfer pricing documentation is prepared and on file. Having oversight of FATCA and CRS obligations and engagements with local administrators. Compiling and monitoring annual tax compliance budgets. Completing various financial, accounting, narrative, administrative and other reports and analysis and duties as assigned or necessary for the successful execution of the business plans. Working with the wider business to adopt new Tax technologies to improve accuracy and drive efficiencies within the Tax function. Keeping up to date with changes with Tax legislation across our jurisdictions in the UK and Europe and project managing any action that needs to be taken to assess the financial impact of any changes and ensure the changes are implemented. Other project work that may from time to time be required. Additional Role Responsibilities Partnering with the Investment & Development Teams to help them make appropriate assumptions to price taxes when bidding on acquisitions. Working with third party tax advisors to scope out and seek a quote for the appropriate level of advice on acquisitions, including US tax advice, with a view to providing & documenting tax assumptions for the detailed underwriting model. Ensuring that the Investment & Development Teams have covered all material tax items and preparing the internal documentation to enable Tax sign-off. Ensuring successful implementation of third party advice on acquisitions which will involve liaising with several internal & external teams. Controlling third party tax advisor costs during the deal process and communicating the status to the UK & EU Tax Managing Director, and Investment and Development team budget holders. Role Scope: The role will be based in London and may require some travel to the Greystar European foreign offices. Currently Greystar has European corporate offices in The Hague, Madrid, Frankfurt, Paris and Dublin with the US tax team based in Charleston. The role will co-ordinate and manage external tax partners, statutory and supplier relationships and delivery. Key Relationships: The role will report to the Senior Director, Tax, UK & Europe and involve working with the Managing Director, Tax, UK & Europe. The role will work closely with US, UK & European senior management team members and have significant frequent interaction with Greystar corporate functions such as Finance, Legal, Company Secretarial, Compliance and the Investment, Development, Portfolio Management and Asset Management teams. Regular interaction will be required with current and prospective Investment partners. External auditors and tax advisors. Knowledge & Qualifications: Professionally qualified CTA/ACCA/ACA with the relevant tax specialisms, previous experience in the Real Estate industry would be preferable. IT literate and fully conversant with all Microsoft packages including Word, PowerPoint and Excel. Experience & Skills: Essential: Experience must be commensurate with the role level and knowledge of applicable regulatory requirements that should have been gained through training and working in a global professional services environment. Must demonstrate an understanding of and sympathy with the commercial issues in the business and the impact of tax issues thereon and a willingness to learn about the commercial and tax issues affecting the residential real estate market. Able to work effectively to objectives with the personal sensitivity to be able to understand the needs of clients and offer clear authoritative answers in a timely manner. Should be able to build, create and sustain value-add relationships with key stakeholders internally and externally. Strong written & verbal communication skills including the ability to prepare commercial standard business correspondence, reports, documents as well as to present to diverse small or large audiences. Ability to critically review data and investigate and explain unexpected outcomes. Excellent organisation skills, including the ability to prioritise workload, achieve deadline driven defined outcomes and displays good judgment under pressure. A positive team player, skilled at working collaboratively with team members, key business leaders, and external partners to drive results and support the wider team and business objectives. Should be able to evidence an ability to adapt style to engage, support and coach colleagues. Demonstrated willingness to be flexible and adaptable to changing priorities in a fast-paced environment, characterised by change and rapid growth. Desirable: You are likely to be an experienced Assistant Manager or newly promoted Tax Manager level at a Big 4 firm, or have experience working in an in-house tax team in a private equity or real estate business. Experience of working on UK, German, Dutch, French, Irish & Spanish PRS projects would be an advantage.
About the role At Tesco, we believe in the power of spending more time together, face to face, than apart. So, during your working week, you can expect to spend 60% of your time in one of our office locations or local sites and the rest remotely. We also recognise that life looks a little different for each of us. Some people are at the start of their careers, some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. That's why at Tesco, we always welcome a conversation about flexible working. So, talk to us throughout your application about how we can support. We are currently recruiting an Executive Assistant to partner a member of the executive committee through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member. Ultimately, an outstanding Executive Assistant ensures that exec members' time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco. You will be responsible for Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities. Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally. Building and maintaining a network to be a valued team member delivering great service to leadership teams. Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises. Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented. Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s). Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities. Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities. Following our business code of conduct & always acting with integrity, due diligence & confidentiality. You will need C-suite level experience essential. Prior legal experience essential. Comfortable with governance. Effective tracking/monitoring of cost centres/budgets. Knowledge of resource booking systems (travel, venues etc) & basic financial document. Flexibility required to meet the needs of a fast-paced organisation. MS Office/Outlook. Highly organised, ability to prioritise effectively. Accuracy & attention to detail. Solution oriented, ability to network and prioritise contending priorities effectively for the exec member/wider exec team. Administrative skills; multi-tasking is crucial. Experience of sophisticated diary management and interaction with multiple partners. What's in it for you We're all about the little helps. That's why we make sure our Tesco colleague benefits package takes care of you - both in and out of work. Click Here to find out more! Annual bonus scheme of up to 10% of base salary. Holiday starting at 25 days plus a personal day (plus bank holidays). 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave. Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing. About us Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is 'Serving our customers, communities and planet a little better every day'. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet. Diversity, equity and inclusion (DE&I) at Tesco means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we're a place where Everyone's Welcome . We're proud to have been accredited Disability Confident Leader and we're committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support we can offer, please click here . We're a big business and we can offer a range of diverse full-time & part-time working patterns across our many business areas, which means that we can find something that works for you. We work in a more blended pattern - combining office and remote working. Our offices will continue to be where we connect, collaborate and innovate.
Feb 11, 2025
Full time
About the role At Tesco, we believe in the power of spending more time together, face to face, than apart. So, during your working week, you can expect to spend 60% of your time in one of our office locations or local sites and the rest remotely. We also recognise that life looks a little different for each of us. Some people are at the start of their careers, some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. That's why at Tesco, we always welcome a conversation about flexible working. So, talk to us throughout your application about how we can support. We are currently recruiting an Executive Assistant to partner a member of the executive committee through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member. Ultimately, an outstanding Executive Assistant ensures that exec members' time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco. You will be responsible for Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities. Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally. Building and maintaining a network to be a valued team member delivering great service to leadership teams. Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises. Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented. Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s). Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities. Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities. Following our business code of conduct & always acting with integrity, due diligence & confidentiality. You will need C-suite level experience essential. Prior legal experience essential. Comfortable with governance. Effective tracking/monitoring of cost centres/budgets. Knowledge of resource booking systems (travel, venues etc) & basic financial document. Flexibility required to meet the needs of a fast-paced organisation. MS Office/Outlook. Highly organised, ability to prioritise effectively. Accuracy & attention to detail. Solution oriented, ability to network and prioritise contending priorities effectively for the exec member/wider exec team. Administrative skills; multi-tasking is crucial. Experience of sophisticated diary management and interaction with multiple partners. What's in it for you We're all about the little helps. That's why we make sure our Tesco colleague benefits package takes care of you - both in and out of work. Click Here to find out more! Annual bonus scheme of up to 10% of base salary. Holiday starting at 25 days plus a personal day (plus bank holidays). 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave. Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing. About us Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is 'Serving our customers, communities and planet a little better every day'. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet. Diversity, equity and inclusion (DE&I) at Tesco means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we're a place where Everyone's Welcome . We're proud to have been accredited Disability Confident Leader and we're committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support we can offer, please click here . We're a big business and we can offer a range of diverse full-time & part-time working patterns across our many business areas, which means that we can find something that works for you. We work in a more blended pattern - combining office and remote working. Our offices will continue to be where we connect, collaborate and innovate.
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.
Feb 11, 2025
Full time
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.