Job Description The Jewish Museum London has undergone substantial positive change over the past two years, moving out of our Camden site and moving to a Museum without Walls model. With new leadership installed at both lay and staff levels and a consultation process underway for the development of a five and fifteen-year strategy the Museum is looking for a new member of the team to assist in running the day-to-day administration of the organisation. Our museum is made up of passionate and expert staff and a collection of over 40,000 objects which are both accredited and designated with Outstanding status by Arts Council England. Our learning programmes hold multiple awards, and our visitor feedback is consistently very high, however, we have much bigger ambitions than our current success. The Museum is looking to expand, in space, in profile and in audience reach. We are looking for someone passionate about our potential to assist the wider team as we move forward to the next phase of the Jewish Museum London. Reporting to the Senior Leadership Team the appointed candidate will have the organisational and administrative skills to ensure the Museum can effectively run its programmes and help grow the organisation. Main Duties & Responsibilities The main role of the Executive Assistant will be to administrate the activities of the Museum. Organizing key meetings on behalf of the Senior Leadership Team (this will include Finance, Ops, Collections and Learning) will be a key part of the role. Excellent communication skills are required as this role will involve liaising with a wide range of internal and external stakeholders. You will assist with social media and general comms as the Museum s digital presence continues to develop. From time to time, you may be asked to provide research and presentations for meetings. In consultation with the Finance Director and Head of Operations, you will be responsible for the smooth running of the day-to-day logistics of Museum activities.
Jul 18, 2025
Full time
Job Description The Jewish Museum London has undergone substantial positive change over the past two years, moving out of our Camden site and moving to a Museum without Walls model. With new leadership installed at both lay and staff levels and a consultation process underway for the development of a five and fifteen-year strategy the Museum is looking for a new member of the team to assist in running the day-to-day administration of the organisation. Our museum is made up of passionate and expert staff and a collection of over 40,000 objects which are both accredited and designated with Outstanding status by Arts Council England. Our learning programmes hold multiple awards, and our visitor feedback is consistently very high, however, we have much bigger ambitions than our current success. The Museum is looking to expand, in space, in profile and in audience reach. We are looking for someone passionate about our potential to assist the wider team as we move forward to the next phase of the Jewish Museum London. Reporting to the Senior Leadership Team the appointed candidate will have the organisational and administrative skills to ensure the Museum can effectively run its programmes and help grow the organisation. Main Duties & Responsibilities The main role of the Executive Assistant will be to administrate the activities of the Museum. Organizing key meetings on behalf of the Senior Leadership Team (this will include Finance, Ops, Collections and Learning) will be a key part of the role. Excellent communication skills are required as this role will involve liaising with a wide range of internal and external stakeholders. You will assist with social media and general comms as the Museum s digital presence continues to develop. From time to time, you may be asked to provide research and presentations for meetings. In consultation with the Finance Director and Head of Operations, you will be responsible for the smooth running of the day-to-day logistics of Museum activities.
The Production Assistant & Office Coordinator is responsible for assisting in the running of events from concept to implementation by providing behind-the-scenes support. They must assist internal teams effectively and liaise with external suppliers to flawlessly deliver results against established objectives, timelines, and financial goals. The Event Assistant & Office Coordinator will ensure the smooth running of the office and building facilities. This position will work closely with the Head of Velvet Entertainment and the rest of the team to build the Velvet Entertainment arm within the Velvet Group. The ideal candidate will have impeccable organisational skills, attention to detail, have excellent communication skills, thrive under pressure, and have a passion for event production. Duties & Responsibilities The Production Assistant & Office Coordinator shall: Play a key role behind the scenes, focusing on administrative support, organisation of logistics, hiring of equipment and crew, invoicing and budgeting, as well as client service. Follow department protocols for event production and execution of all elements. Work with the office team, warehouse crew, and external vendors to ensure that all logistical needs for the events are understood and met. Identify necessary vendor/partner support, then source and manage accordingly, ensuring that all elements are organised. Responsible for invoicing and administrative support to the team. Track budgets and costs throughout each project and communicate changes to all relevant parties. Exhibit exceptional written and verbal communication skills with superb attention to detail. On-going reconciliation of all project expenses, including ensuring vendor invoices are accurate and client invoices reflect all approved event expenses. Provide solutions under high-pressure circumstances acting quickly to resolve problems as well as troubleshooting proactively before, during, and after the event. Provide ongoing coordination and support to ensure the smooth running of the office and building facilities; liaise with Velvet Living's Office Manager to drive synergies and cost savings across both divisions. Skills and Requirements The Production Assistant & Office Coordinator shall: Have office-based administrative experience and have relevant industry (ideal but not mandatory) experience. Well-developed organisational, project and time management skills as well as extremely strong organizational skills Strong eye for detail and with particular attention to delivering high-quality work Build solid and reciprocal relationships with key contacts and vendors Foster trust and open/honest communication with internal teams, clients, vendors, and partners Ability to meet tight deadlines and work well under pressure Strong verbal and written communication skills Ability to prioritise and manage multiple tasks/projects demonstrating flexibility and adaptability Ability to work independently without supervision, be self-directed and demonstrate initiative Ability to work collaboratively with others for whom you have no direct supervisory authority Excellent ability to establish rapport with others and ability to build strong interpersonal relationships Exhibit good judgment and decision-making skills Availability and willingness to work extended hours, including nights, weekends, holidays and be on-call as necessary Affinity with event production with knowledge across one or multiple technical disciplines Understand and support the mission and values of Velvet Knowledge of Microsoft Office software, including Outlook, Excel, Word and PPT, etc. A valid UK driving licence is desirable but not compulsory Physical and Time Demands The Production Assistant & Office Coordinator position requires: This is dependent on the candidate. We are currently open to applicants looking to work upwards of 20 hours per week, we would also be interested in applicants looking for a full-time 40-hour-per-week position. There will be instances with periodic extended hours paid at overtime rates or recognised with time in lieu as per the company policy. Tagged as: events, logistics, admin, office, operations, production
Jul 18, 2025
Full time
The Production Assistant & Office Coordinator is responsible for assisting in the running of events from concept to implementation by providing behind-the-scenes support. They must assist internal teams effectively and liaise with external suppliers to flawlessly deliver results against established objectives, timelines, and financial goals. The Event Assistant & Office Coordinator will ensure the smooth running of the office and building facilities. This position will work closely with the Head of Velvet Entertainment and the rest of the team to build the Velvet Entertainment arm within the Velvet Group. The ideal candidate will have impeccable organisational skills, attention to detail, have excellent communication skills, thrive under pressure, and have a passion for event production. Duties & Responsibilities The Production Assistant & Office Coordinator shall: Play a key role behind the scenes, focusing on administrative support, organisation of logistics, hiring of equipment and crew, invoicing and budgeting, as well as client service. Follow department protocols for event production and execution of all elements. Work with the office team, warehouse crew, and external vendors to ensure that all logistical needs for the events are understood and met. Identify necessary vendor/partner support, then source and manage accordingly, ensuring that all elements are organised. Responsible for invoicing and administrative support to the team. Track budgets and costs throughout each project and communicate changes to all relevant parties. Exhibit exceptional written and verbal communication skills with superb attention to detail. On-going reconciliation of all project expenses, including ensuring vendor invoices are accurate and client invoices reflect all approved event expenses. Provide solutions under high-pressure circumstances acting quickly to resolve problems as well as troubleshooting proactively before, during, and after the event. Provide ongoing coordination and support to ensure the smooth running of the office and building facilities; liaise with Velvet Living's Office Manager to drive synergies and cost savings across both divisions. Skills and Requirements The Production Assistant & Office Coordinator shall: Have office-based administrative experience and have relevant industry (ideal but not mandatory) experience. Well-developed organisational, project and time management skills as well as extremely strong organizational skills Strong eye for detail and with particular attention to delivering high-quality work Build solid and reciprocal relationships with key contacts and vendors Foster trust and open/honest communication with internal teams, clients, vendors, and partners Ability to meet tight deadlines and work well under pressure Strong verbal and written communication skills Ability to prioritise and manage multiple tasks/projects demonstrating flexibility and adaptability Ability to work independently without supervision, be self-directed and demonstrate initiative Ability to work collaboratively with others for whom you have no direct supervisory authority Excellent ability to establish rapport with others and ability to build strong interpersonal relationships Exhibit good judgment and decision-making skills Availability and willingness to work extended hours, including nights, weekends, holidays and be on-call as necessary Affinity with event production with knowledge across one or multiple technical disciplines Understand and support the mission and values of Velvet Knowledge of Microsoft Office software, including Outlook, Excel, Word and PPT, etc. A valid UK driving licence is desirable but not compulsory Physical and Time Demands The Production Assistant & Office Coordinator position requires: This is dependent on the candidate. We are currently open to applicants looking to work upwards of 20 hours per week, we would also be interested in applicants looking for a full-time 40-hour-per-week position. There will be instances with periodic extended hours paid at overtime rates or recognised with time in lieu as per the company policy. Tagged as: events, logistics, admin, office, operations, production
Office Coordinator & Personal AssistantLocation: Birmingham City CentreFull-Time Permanent Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the RoleThis is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 18, 2025
Full time
Office Coordinator & Personal AssistantLocation: Birmingham City CentreFull-Time Permanent Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the RoleThis is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jul 17, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Jul 17, 2025
Full time
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Jul 17, 2025
Full time
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Jul 17, 2025
Full time
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Jul 17, 2025
Full time
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Salary: Competitive Plus Benefits Location: London Store Support Centre and Home, London, EC1M 6HA Contract type: Permanent Business area: Non Food Closing date: 22 July 2025 Requisition ID: Joining the team at Argos, you'll find yourself at the forefront of UK retail, in a brand that is loved by millions of customers across the country. Argos is a market leader in the general merchandise sector, with the third most visited retail website and a market leading same day delivery and click&collect service. Whether it's working across our amazing owned-brands of Habitat, Chad Valley and Bush, or working with the biggest global consumer brands like Apple, Lego, Xbox or Samsung, we have a breadth of opportunity to nurture your career. With roles across Buying, Merchandising, Design, Technical, or Commercial Planning or Operations, we have teams that always strive to make amazing product to delight our customers. The Argos Commercial teams work closely with many other functions across the business like Digital, Marketing, Retail and Logistics to deliver for our customers, allowing you to develop connections and learn from teams across the business. Development is important to us and you'll have the full support of your line manager in developing and growing your skill set and aiding your career aspirations. Our Buying team plays a crucial role in delivering our business strategy. Joining our friendly and passionate team means being part of an exciting and fast-paced environment where you can contribute to our ambitious growth plans. We value work-life balance and offer flexibility in our ways of working, allowing you to find the right balance that works for you. As an Assistant Buyer, you will have the opportunity to work with a dynamic range of products, developing strategies to enhance sales and profitability while understanding the needs and preferences of our customers. With previous buying experience and a passion for product, this role offers a platform for you to showcase your analytical skills, negotiation abilities, and commercial acumen. What you'll do You will play a vital role in delivering our ambitious growth plans and offering our customers a great range of products at competitive prices. You will contribute to the development of the 3-6 month promotional strategy for your category, ensuring accuracy in pricing across all channels. With a keen eye for relationship building and negotiation, coupled with your analytical approach, you will help drive sales and profit by implementing a variety of strategies. Your role will involve optimising the product range, considering the in-store experience and its impact on customers and store colleagues. Collaboration with the Product Development (PD) team and global sourcing will be crucial in setting quality criteria for own label products. As part of a fast-paced environment, you will showcase your problem-solving skills and ability to work with UK suppliers, while efficiently managing administrative duties and sample management. Overall, your expertise in buying, combined with your commercial acumen and attention to detail, will be key in contributing to the success of our team. Based in our London office at least 2 days per week Previous experience of working with a Commercial space Strong analytical & numerical skills Excellent admin and organisational ability, computer literate with knowledge of Excel and Word We are committed to being a truly inclusive retailer, so you'll be welcomed whoever you are and wherever you work. Around here, there's always the chance to try something new-whether that's as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we'll also offer you an amazing range of benefits. Here are some of them: Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury's every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform. Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme. Moments that matter are as important to us as they are to you which is why we give up to 26 weeks' pay for maternity or adoption leave and up to 4 weeks' pay for paternity leave. Please see for a range of our benefits (note, length of service and eligibility criteria may apply). Please note, due to the volume of applications we receive, our roles may close early.
Jul 17, 2025
Full time
Salary: Competitive Plus Benefits Location: London Store Support Centre and Home, London, EC1M 6HA Contract type: Permanent Business area: Non Food Closing date: 22 July 2025 Requisition ID: Joining the team at Argos, you'll find yourself at the forefront of UK retail, in a brand that is loved by millions of customers across the country. Argos is a market leader in the general merchandise sector, with the third most visited retail website and a market leading same day delivery and click&collect service. Whether it's working across our amazing owned-brands of Habitat, Chad Valley and Bush, or working with the biggest global consumer brands like Apple, Lego, Xbox or Samsung, we have a breadth of opportunity to nurture your career. With roles across Buying, Merchandising, Design, Technical, or Commercial Planning or Operations, we have teams that always strive to make amazing product to delight our customers. The Argos Commercial teams work closely with many other functions across the business like Digital, Marketing, Retail and Logistics to deliver for our customers, allowing you to develop connections and learn from teams across the business. Development is important to us and you'll have the full support of your line manager in developing and growing your skill set and aiding your career aspirations. Our Buying team plays a crucial role in delivering our business strategy. Joining our friendly and passionate team means being part of an exciting and fast-paced environment where you can contribute to our ambitious growth plans. We value work-life balance and offer flexibility in our ways of working, allowing you to find the right balance that works for you. As an Assistant Buyer, you will have the opportunity to work with a dynamic range of products, developing strategies to enhance sales and profitability while understanding the needs and preferences of our customers. With previous buying experience and a passion for product, this role offers a platform for you to showcase your analytical skills, negotiation abilities, and commercial acumen. What you'll do You will play a vital role in delivering our ambitious growth plans and offering our customers a great range of products at competitive prices. You will contribute to the development of the 3-6 month promotional strategy for your category, ensuring accuracy in pricing across all channels. With a keen eye for relationship building and negotiation, coupled with your analytical approach, you will help drive sales and profit by implementing a variety of strategies. Your role will involve optimising the product range, considering the in-store experience and its impact on customers and store colleagues. Collaboration with the Product Development (PD) team and global sourcing will be crucial in setting quality criteria for own label products. As part of a fast-paced environment, you will showcase your problem-solving skills and ability to work with UK suppliers, while efficiently managing administrative duties and sample management. Overall, your expertise in buying, combined with your commercial acumen and attention to detail, will be key in contributing to the success of our team. Based in our London office at least 2 days per week Previous experience of working with a Commercial space Strong analytical & numerical skills Excellent admin and organisational ability, computer literate with knowledge of Excel and Word We are committed to being a truly inclusive retailer, so you'll be welcomed whoever you are and wherever you work. Around here, there's always the chance to try something new-whether that's as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we'll also offer you an amazing range of benefits. Here are some of them: Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury's every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform. Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme. Moments that matter are as important to us as they are to you which is why we give up to 26 weeks' pay for maternity or adoption leave and up to 4 weeks' pay for paternity leave. Please see for a range of our benefits (note, length of service and eligibility criteria may apply). Please note, due to the volume of applications we receive, our roles may close early.
IFA Administrator Location: Liverpool Salary: £32,000 DOE Experience Required: Minimum 3 years in a financial planning firm Qualifications Required: Minimum R01 About the Role We are looking for a proactive Financial Planning Assistant to join a leading Chartered Financial Planning firm. In this role, you'll provide both administrative and technical support to the team, ensuring clients receive a high level of service and the business runs smoothly. Key Responsibilities Handle communication with new and existing clients Support with enquiries from prospective and current clients Assist paraplanners with research and analysis Help with submitting and tracking new business Prepare paperwork and book appointments for client meetings Liaise with product providers and third parties Maintain and update client records and business systems Greet clients and manage meeting logistics Keep up to date with industry and regulatory changes What We re Looking For Minimum 3 years experience in a financial planning firm R01 qualification (minimum) Strong attention to detail and organisational skills Good communication and client service abilities Comfortable working both independently and as part of a team Benefits 25 days holiday + bank holidays Birthday off Cycle to work scheme 10x death in service cover Private Medical Insurance (PMI) 5% pension contribution Access to professional memberships (CII, NextGen Planners) Modern, newly built office Be part of a Chartered and Top 100 IFA firm
Jul 17, 2025
Full time
IFA Administrator Location: Liverpool Salary: £32,000 DOE Experience Required: Minimum 3 years in a financial planning firm Qualifications Required: Minimum R01 About the Role We are looking for a proactive Financial Planning Assistant to join a leading Chartered Financial Planning firm. In this role, you'll provide both administrative and technical support to the team, ensuring clients receive a high level of service and the business runs smoothly. Key Responsibilities Handle communication with new and existing clients Support with enquiries from prospective and current clients Assist paraplanners with research and analysis Help with submitting and tracking new business Prepare paperwork and book appointments for client meetings Liaise with product providers and third parties Maintain and update client records and business systems Greet clients and manage meeting logistics Keep up to date with industry and regulatory changes What We re Looking For Minimum 3 years experience in a financial planning firm R01 qualification (minimum) Strong attention to detail and organisational skills Good communication and client service abilities Comfortable working both independently and as part of a team Benefits 25 days holiday + bank holidays Birthday off Cycle to work scheme 10x death in service cover Private Medical Insurance (PMI) 5% pension contribution Access to professional memberships (CII, NextGen Planners) Modern, newly built office Be part of a Chartered and Top 100 IFA firm
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
Jul 17, 2025
Full time
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
As an Executive Assistant, you will provide crucial administrative support to senior leaders within a not-for-profit organisation, ensuring the seamless management of schedules, correspondence, and meetings. This role requires exceptional organisational skills and the ability to manage multiple tasks with precision. Client Details This not-for-profit organisation operates within the education and accreditation sector, offering opportunities to work in a supportive and structured environment. It is a medium-sized organisation that places a strong emphasis on delivering quality services to its stakeholders. Description Manage the daily schedule and appointments for senior executives. Coordinate meetings, including preparing agendas and taking minutes. Handle correspondence and communications on behalf of executives. Assist in the preparation of reports, presentations, and documentation. Maintain and organise filing systems, ensuring confidentiality is upheld. Coordinate travel arrangements and logistics for executives. Act as a point of contact for internal and external stakeholders. Support the wider team with ad hoc administrative tasks as needed. Profile A successful Executive Assistant should have: Previous experience in an administrative or secretarial role within a professional setting. Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. A high level of discretion and the ability to handle sensitive information. Attention to detail and a proactive approach to problem-solving. Job Offer A fixed-term contract with a salary range of 28,000 to 30,000, depending on experience. Opportunities to work within a well-established not-for-profit organisation in the education sector. A supportive and professional working environment. Access to benefits and potential career development opportunities. Generous holiday leave to support work-life balance. If you are a detail-oriented professional looking to make a meaningful impact, apply today for this Executive Assistant role in the not-for-profit sector!
Jul 17, 2025
Contractor
As an Executive Assistant, you will provide crucial administrative support to senior leaders within a not-for-profit organisation, ensuring the seamless management of schedules, correspondence, and meetings. This role requires exceptional organisational skills and the ability to manage multiple tasks with precision. Client Details This not-for-profit organisation operates within the education and accreditation sector, offering opportunities to work in a supportive and structured environment. It is a medium-sized organisation that places a strong emphasis on delivering quality services to its stakeholders. Description Manage the daily schedule and appointments for senior executives. Coordinate meetings, including preparing agendas and taking minutes. Handle correspondence and communications on behalf of executives. Assist in the preparation of reports, presentations, and documentation. Maintain and organise filing systems, ensuring confidentiality is upheld. Coordinate travel arrangements and logistics for executives. Act as a point of contact for internal and external stakeholders. Support the wider team with ad hoc administrative tasks as needed. Profile A successful Executive Assistant should have: Previous experience in an administrative or secretarial role within a professional setting. Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. A high level of discretion and the ability to handle sensitive information. Attention to detail and a proactive approach to problem-solving. Job Offer A fixed-term contract with a salary range of 28,000 to 30,000, depending on experience. Opportunities to work within a well-established not-for-profit organisation in the education sector. A supportive and professional working environment. Access to benefits and potential career development opportunities. Generous holiday leave to support work-life balance. If you are a detail-oriented professional looking to make a meaningful impact, apply today for this Executive Assistant role in the not-for-profit sector!
Hays Specialist Recruitment - Education
City, Birmingham
Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the Role This is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jul 17, 2025
Full time
Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the Role This is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Junior Production Management Assistant - EXTEND Press Tab to Move to Skip to Content Link WHO WE ARE WHAT WE DO WORKING AT THE BBC HOW WE HIRE EARLY CAREERS EXTEND SEARCH JOBS Language Log in to Profile BBC Employee Login CREATE JOB ALERT Junior Production Management Assistant - EXTEND Job Description Job Requisition ID: 24529 Job Closing Date: 18 July 2025 JOB DETAILS JOB BAND: A CONTRACT TYPE: Permanent, Full-time DEPARTMENT: Chief Customer Officer Group LOCATION: London Broadcasting House, Hybrid PROPOSED SALARY RANGE: Up to £25,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application - though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage. BBC EXTEND This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You're broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis. We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact . The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workface that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place. If you'd like more information on BBC Extend, please visit the BBC Extend webpage. (EXTEND code: EX2324). PURPOSE OF THE ROLE BBC Creative is the BBC's in-house Creative agency. Our purpose is to make as many people as possible love and value the BBC, by creating campaigns that will leave a positive mark on popular culture. We now have an amazing opportunity for a talented Junior Production Management Assistant to join us. You would join a team of creatively minded Producers, Production Managers, Traffic Managers and Production Coordinators, responsible for delivering the promotional campaigns and branding for the BBC, its content and services across all platforms - TV, digital, social, OOH etc. WHY JOIN THE TEAM Our work varies hugely: from Traitors to Glastonbury, FA Cup to Doctor Who, working across all the brands and genres - from BBC One to Radio 1, iPlayer to CBeebies, Drama to BBC Sport! As a Junior Production Management Assistant, you will provide logistical and production support to the team on a variety of productions (pre and post production) on a portfolio of content. This role is aimed at people with production experience and good organisational, business and finance skills. You will need to be able to prepare and implement production resource plans and have experience in supporting production workflows and resources to deliver multiple projects within a production environment. If this sounds like the right opportunity for you, we would love to hear from you! YOUR KEY RESPONSIBILITIES AND IMPACT: The successful candidate will provide administrative, financial and logistical support to a production team on one or more productions and platforms, ensuring delivery of assets on time and within budget. Working across all media and for all platforms, you will support the production co-ordinator and Traffic Manager with ensuring that all campaigns are appropriately resourced, produced and delivered in line with relevant policies and guidelines. You will be have experience in pre and post production with basic knowledge of production workflows and technology (eg edit, audio, design, shoots). Throughout you will working closely with numerous areas of the Creative team, as well as establishing strong working relationships with our colleagues in Marketing and Media. You will proactively look for ways of improving efficiencies within a production environment and champions new ways of working and/or for adopting new production related technologies. Great communication skills and a passion for our work are also key to this role! YOUR SKILLS AND EXPERIENCE ESSENTIAL CRITERIA: You will have proven and evidenced working knowledge of end-to-end production processes and experience of working across a range of productions including delivery of final content to multiple platforms. Experience of supporting the delivery of productions on time and on budget (pre and post production - to include design, edit, audio and shoots) and an interest and understanding of the variety of content produced across BBC Creative. Good working knowledge of multi-platform productions with a level of technical awareness.You'll be comfortable with multiple requests at one time, have the ability to prioritise requests and show resilience in fast changing situations;proactive, able to use your own initiative but also know when to refer up. A team worker with excellent attention to detail and a strong ability to build relationships with colleagues and stakeholders, you will also demonstrate strong organisational, planning skills and excellent management of conflicting demands to meet deadlines. Evidenced business and finance skills - able to understand and work with budgets (Raising PO's, requisitions, artists contracts etc). Disclaimer This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved. Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory. For any general queries, please contact: Redeployment The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. Information at a Glance This is your BBC At the BBC you can create and innovate in an inclusive environment while contributing to some of the world's best loved content, and the BBC's mission to inform, educate and entertain. Find out more about the BBC Life at BBC Here you will benefit from: • Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pensionscheme and discounted dental, health care and gym. • Excellent career and professional development. • Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer. • A values-based organisation where the way we do things is important as what we do. Benefits may vary if you are joining on an FTC basis. Learn more about life at the BBC and our values in our candidate pack. Candidate pack You belong We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential. We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. Find out more about diversity, inclusion and belonging in our strategy below. Diversity, inclusion & belonging strategy Disability confident We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we'd be happy to discuss: FOLLOW US ON SOCIAL MEDIA Home BBC Public Services BBC Studios What We Do Working at BBC How we hire Early Careers Search Jobs Accessibility Help Cookie Policy Privacy Statement BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited . click apply for full job details
Jul 17, 2025
Full time
Junior Production Management Assistant - EXTEND Press Tab to Move to Skip to Content Link WHO WE ARE WHAT WE DO WORKING AT THE BBC HOW WE HIRE EARLY CAREERS EXTEND SEARCH JOBS Language Log in to Profile BBC Employee Login CREATE JOB ALERT Junior Production Management Assistant - EXTEND Job Description Job Requisition ID: 24529 Job Closing Date: 18 July 2025 JOB DETAILS JOB BAND: A CONTRACT TYPE: Permanent, Full-time DEPARTMENT: Chief Customer Officer Group LOCATION: London Broadcasting House, Hybrid PROPOSED SALARY RANGE: Up to £25,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application - though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage. BBC EXTEND This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You're broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis. We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact . The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workface that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place. If you'd like more information on BBC Extend, please visit the BBC Extend webpage. (EXTEND code: EX2324). PURPOSE OF THE ROLE BBC Creative is the BBC's in-house Creative agency. Our purpose is to make as many people as possible love and value the BBC, by creating campaigns that will leave a positive mark on popular culture. We now have an amazing opportunity for a talented Junior Production Management Assistant to join us. You would join a team of creatively minded Producers, Production Managers, Traffic Managers and Production Coordinators, responsible for delivering the promotional campaigns and branding for the BBC, its content and services across all platforms - TV, digital, social, OOH etc. WHY JOIN THE TEAM Our work varies hugely: from Traitors to Glastonbury, FA Cup to Doctor Who, working across all the brands and genres - from BBC One to Radio 1, iPlayer to CBeebies, Drama to BBC Sport! As a Junior Production Management Assistant, you will provide logistical and production support to the team on a variety of productions (pre and post production) on a portfolio of content. This role is aimed at people with production experience and good organisational, business and finance skills. You will need to be able to prepare and implement production resource plans and have experience in supporting production workflows and resources to deliver multiple projects within a production environment. If this sounds like the right opportunity for you, we would love to hear from you! YOUR KEY RESPONSIBILITIES AND IMPACT: The successful candidate will provide administrative, financial and logistical support to a production team on one or more productions and platforms, ensuring delivery of assets on time and within budget. Working across all media and for all platforms, you will support the production co-ordinator and Traffic Manager with ensuring that all campaigns are appropriately resourced, produced and delivered in line with relevant policies and guidelines. You will be have experience in pre and post production with basic knowledge of production workflows and technology (eg edit, audio, design, shoots). Throughout you will working closely with numerous areas of the Creative team, as well as establishing strong working relationships with our colleagues in Marketing and Media. You will proactively look for ways of improving efficiencies within a production environment and champions new ways of working and/or for adopting new production related technologies. Great communication skills and a passion for our work are also key to this role! YOUR SKILLS AND EXPERIENCE ESSENTIAL CRITERIA: You will have proven and evidenced working knowledge of end-to-end production processes and experience of working across a range of productions including delivery of final content to multiple platforms. Experience of supporting the delivery of productions on time and on budget (pre and post production - to include design, edit, audio and shoots) and an interest and understanding of the variety of content produced across BBC Creative. Good working knowledge of multi-platform productions with a level of technical awareness.You'll be comfortable with multiple requests at one time, have the ability to prioritise requests and show resilience in fast changing situations;proactive, able to use your own initiative but also know when to refer up. A team worker with excellent attention to detail and a strong ability to build relationships with colleagues and stakeholders, you will also demonstrate strong organisational, planning skills and excellent management of conflicting demands to meet deadlines. Evidenced business and finance skills - able to understand and work with budgets (Raising PO's, requisitions, artists contracts etc). Disclaimer This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved. Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory. For any general queries, please contact: Redeployment The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. Information at a Glance This is your BBC At the BBC you can create and innovate in an inclusive environment while contributing to some of the world's best loved content, and the BBC's mission to inform, educate and entertain. Find out more about the BBC Life at BBC Here you will benefit from: • Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pensionscheme and discounted dental, health care and gym. • Excellent career and professional development. • Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer. • A values-based organisation where the way we do things is important as what we do. Benefits may vary if you are joining on an FTC basis. Learn more about life at the BBC and our values in our candidate pack. Candidate pack You belong We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential. We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. Find out more about diversity, inclusion and belonging in our strategy below. Diversity, inclusion & belonging strategy Disability confident We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we'd be happy to discuss: FOLLOW US ON SOCIAL MEDIA Home BBC Public Services BBC Studios What We Do Working at BBC How we hire Early Careers Search Jobs Accessibility Help Cookie Policy Privacy Statement BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited . click apply for full job details
Spinal Injuries Association
Milton Keynes, Buckinghamshire
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Jul 17, 2025
Full time
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Spinal Injuries Association
Bletchley, Buckinghamshire
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button . You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Jul 17, 2025
Contractor
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button . You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Five billion people in the world do not have access to safe and affordable surgery, and this is a problem everywhere, not just in developing countries. Proximie is on a mission to improve healthcare by transforming the world's operating rooms into connected ecosystems of people, devices, and data. Proximie's advanced telepresence and cloud data solutions ensure seamless information flow in and out of the operating room (OR). Once collected, this data becomes a "single source of truth," allowing healthcare professionals to utilize powerful analytics to identify patterns, trends, and bottlenecks, as well as uncover optimization opportunities. Proximie empowers medical device companies and healthcare organizations with operating room intelligence to drive productivity and innovation. Our key solution areas are: Real-time Connectivity: Be in the operating room from anywhere. Unified Data: Creating a single source of truth in the OR. Analytics and Insight: Turning incisive insight into decisive results. Video Library: Learn more from every procedure. Proximie was Founded in 2016 by Dr. Nadine Hachach Haram, an NHS surgeon and is headquartered in London with offices in the United States and Lebanon. Proximie has 100 employees today and is deployed in over 50 countries. Check out Nadine's Origins Story here: Position Overview Reporting to the Executive Assistant to the Chief Executive Officer, the Office Manager and Administrative Assistant is a hands-on role, providing professional and streamlined support to the team, as well as ensuring that the London office is effectively managed. Responsibilities Support the EA to the CEO with administrative tasks as required. Provide cover to the EA to the CEO when she is on leave. Take ownership of the London office - able to think proactively about what needs to be done. Maintain the office and meeting rooms to a professional standard, setting up refreshments and managing office supplies. Point of contact for managed office provider and building management to ensure the office runs seamlessly, including reporting of any maintenance issues, deliveries and fire & safety. Supporting the logistics team with accepting deliveries and inventory management. Assist with onboarding and offboarding team members, ordering security passes, touring the office and maintaining access control. Support with planning team social events in the UK, including booking venues, catering and sending out internal communications. Help promote the company culture, supporting the Engagement team with initiatives as required. Logistics support. Setting up and shipping equipment to/from the London office as required. Local IT support. Laptop set up for new starters and acting as first tier of internal IT support in London. Planning of travel and logistics for Executive Leadership, Board Members, Key Opinion Leaders and other team members as required. Requirements Excellent MS Office knowledge. Outstanding organisational and time management skills. Excellent verbal and written communication skills. Discretion and confidentiality. Attention to detail. Ability to multitask and prioritise workload. Why Work for Proximie? You will be encouraged to grow in your role, take ownership and gain responsibilities. Proximie's values are Ownership, Deliver Results, Build Trust and Go Beyond. Generous annual leave. Two "well-being" days per year plus the day off for your birthday. "Summer Fridays" - early office closing on Fridays during summer months. Annual bonus programme - based on individual contribution. To support your professional growth, all permanent employees will have access to an annual stipend of £1,000 to assist with personal development activities. Flexible working hours - we trust our people to manage their time and to focus on wider results. A flat organizational structure where every opinion matters, ideas are cultivated, and innovation is encouraged. Proximie is a truly global company with teams across the UK, Europe, United States and the Middle East with that you will have opportunities to see the world. Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law.
Jul 16, 2025
Full time
Five billion people in the world do not have access to safe and affordable surgery, and this is a problem everywhere, not just in developing countries. Proximie is on a mission to improve healthcare by transforming the world's operating rooms into connected ecosystems of people, devices, and data. Proximie's advanced telepresence and cloud data solutions ensure seamless information flow in and out of the operating room (OR). Once collected, this data becomes a "single source of truth," allowing healthcare professionals to utilize powerful analytics to identify patterns, trends, and bottlenecks, as well as uncover optimization opportunities. Proximie empowers medical device companies and healthcare organizations with operating room intelligence to drive productivity and innovation. Our key solution areas are: Real-time Connectivity: Be in the operating room from anywhere. Unified Data: Creating a single source of truth in the OR. Analytics and Insight: Turning incisive insight into decisive results. Video Library: Learn more from every procedure. Proximie was Founded in 2016 by Dr. Nadine Hachach Haram, an NHS surgeon and is headquartered in London with offices in the United States and Lebanon. Proximie has 100 employees today and is deployed in over 50 countries. Check out Nadine's Origins Story here: Position Overview Reporting to the Executive Assistant to the Chief Executive Officer, the Office Manager and Administrative Assistant is a hands-on role, providing professional and streamlined support to the team, as well as ensuring that the London office is effectively managed. Responsibilities Support the EA to the CEO with administrative tasks as required. Provide cover to the EA to the CEO when she is on leave. Take ownership of the London office - able to think proactively about what needs to be done. Maintain the office and meeting rooms to a professional standard, setting up refreshments and managing office supplies. Point of contact for managed office provider and building management to ensure the office runs seamlessly, including reporting of any maintenance issues, deliveries and fire & safety. Supporting the logistics team with accepting deliveries and inventory management. Assist with onboarding and offboarding team members, ordering security passes, touring the office and maintaining access control. Support with planning team social events in the UK, including booking venues, catering and sending out internal communications. Help promote the company culture, supporting the Engagement team with initiatives as required. Logistics support. Setting up and shipping equipment to/from the London office as required. Local IT support. Laptop set up for new starters and acting as first tier of internal IT support in London. Planning of travel and logistics for Executive Leadership, Board Members, Key Opinion Leaders and other team members as required. Requirements Excellent MS Office knowledge. Outstanding organisational and time management skills. Excellent verbal and written communication skills. Discretion and confidentiality. Attention to detail. Ability to multitask and prioritise workload. Why Work for Proximie? You will be encouraged to grow in your role, take ownership and gain responsibilities. Proximie's values are Ownership, Deliver Results, Build Trust and Go Beyond. Generous annual leave. Two "well-being" days per year plus the day off for your birthday. "Summer Fridays" - early office closing on Fridays during summer months. Annual bonus programme - based on individual contribution. To support your professional growth, all permanent employees will have access to an annual stipend of £1,000 to assist with personal development activities. Flexible working hours - we trust our people to manage their time and to focus on wider results. A flat organizational structure where every opinion matters, ideas are cultivated, and innovation is encouraged. Proximie is a truly global company with teams across the UK, Europe, United States and the Middle East with that you will have opportunities to see the world. Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law.
Logistics General Administrator, Infrastructure Operations AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain - and we're looking for talented people who want to help. You'll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You'll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you'll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion. The Infrastructure Operations team is looking for a General Administrator and procurement to facilitate the team events, Critical document control, assist Leadership to organize site visit and execute the Procurement request. You will work in a cross-functional businesses, we'd like to meet you. Your work will help in ensuring reliable functioning of facilities while adhering to our operational guidelines of safety, security and availability. Key job responsibilities - You will manage, facilitate overall General Affairs process to provide effective and efficient support to the operation of the company e.g. transportation, Meal box and general office support. - You will develop reports, filling and managing documentation system. - You will handle incoming post, permit extension document preparation, rotate company stamp and ensure effective communication of document sending between sites and to Government agent. - You will assist in planning and organizing company events, Town hall, leadership visit, seminars, and workshops. - You will assist in coordinating logistics for employees, guests, and visitors, including suggestion of traveling to site arrangement and accommodation near the site. - You will assist in employee T&E related requirement survey - You will assist in Company Incommunity event with the local communities. - You will provide support in processing expense claim, and financial documentation for leadership - You will do price comparison, proceed approval request and open PR to order services / products - You will check and confirm open PO with Vendor. A day in the life • You will work in a diverse, inclusive, international and friendly environment with Data Center Operation • Your day will be spent carrying out General administrative for our Data Centers. This will involve document control and procurement. • The role will require some travel between sites to successfully complete tasks and you may be required to go into the Data Center after working hours and over weekends on some occasions. • You will work on normal working hours on business days, with flexible time available and there are possible on-call duties after normal working hours. About the team About AWS Diverse Experiences AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying. Why AWS? Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Inclusive Team Culture AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do. Mentorship & Career Growth We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud. BASIC QUALIFICATIONS - 8 years of hands-on experience in General Admin and Executive assistant. - Excellence in communication internally and cross functions. - Proficiency in English reading writing and speaking. PREFERRED QUALIFICATIONS - Bachelor's degree or equivalent in any field - Experience in manufacturing operations is preferred. - Familiar with high security standard facility and 24/7 operations. - Knowledge or experience with vendor management process - Good knowledge of Lean and Continuous Improvement methodologies Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Jul 16, 2025
Full time
Logistics General Administrator, Infrastructure Operations AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain - and we're looking for talented people who want to help. You'll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You'll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you'll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion. The Infrastructure Operations team is looking for a General Administrator and procurement to facilitate the team events, Critical document control, assist Leadership to organize site visit and execute the Procurement request. You will work in a cross-functional businesses, we'd like to meet you. Your work will help in ensuring reliable functioning of facilities while adhering to our operational guidelines of safety, security and availability. Key job responsibilities - You will manage, facilitate overall General Affairs process to provide effective and efficient support to the operation of the company e.g. transportation, Meal box and general office support. - You will develop reports, filling and managing documentation system. - You will handle incoming post, permit extension document preparation, rotate company stamp and ensure effective communication of document sending between sites and to Government agent. - You will assist in planning and organizing company events, Town hall, leadership visit, seminars, and workshops. - You will assist in coordinating logistics for employees, guests, and visitors, including suggestion of traveling to site arrangement and accommodation near the site. - You will assist in employee T&E related requirement survey - You will assist in Company Incommunity event with the local communities. - You will provide support in processing expense claim, and financial documentation for leadership - You will do price comparison, proceed approval request and open PR to order services / products - You will check and confirm open PO with Vendor. A day in the life • You will work in a diverse, inclusive, international and friendly environment with Data Center Operation • Your day will be spent carrying out General administrative for our Data Centers. This will involve document control and procurement. • The role will require some travel between sites to successfully complete tasks and you may be required to go into the Data Center after working hours and over weekends on some occasions. • You will work on normal working hours on business days, with flexible time available and there are possible on-call duties after normal working hours. About the team About AWS Diverse Experiences AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying. Why AWS? Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Inclusive Team Culture AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do. Mentorship & Career Growth We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud. BASIC QUALIFICATIONS - 8 years of hands-on experience in General Admin and Executive assistant. - Excellence in communication internally and cross functions. - Proficiency in English reading writing and speaking. PREFERRED QUALIFICATIONS - Bachelor's degree or equivalent in any field - Experience in manufacturing operations is preferred. - Familiar with high security standard facility and 24/7 operations. - Knowledge or experience with vendor management process - Good knowledge of Lean and Continuous Improvement methodologies Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Press space or enter keys to toggle section visibility Location London Job Family Corporate Functions Job Type Full Time Posted Date 11-Jul-2025 Ref # 68041 We're looking for an exceptional Personal Assistant who can do more than manage a calendar-you'll be the behind-the-scenes powerhouse who keeps everything running smoothly. In this dynamic role, you'll provide high-level secretarial and administrative support to the Director of Capital Allocation, acting as their trusted first point of contact, protector of their time, and gatekeeper of sensitive information. You'll handle everything from complex diary and inbox management to preparing high-quality materials, managing travel logistics, liaising with stakeholderd, and keeping communication flowing. It's a role where confidentiality, proactivity, and attention to detail are essential-and where your ability to anticipate needs and bring calm to chaos will make a real impact. To support collaboration and team connection, this role requires presence in our Paddington office 2-3 days a week. If you're a natural organiser who thrives in a fast-paced environment and enjoys working with senior stakeholders, this could be your perfect next step! Please note this is a 12-month secondment. Who we are The UK's fastest broadband network. The nation's best-loved mobile brand. And, one of the UK's biggest companies too. Diverse, high performing teams - jam packed with serious talent. Together, we offer the UK more choice and better value, through our boundary-pushing, customer-championing values and ambitions. Together, we are Virgin Media O2, and we can't wait to see what you can do. Accessible, inclusive and equitable for all Virgin Media O2 is anequal opportunities employer and we're working hard to remove bias and barriers for our people and candidates. So, we build equity and inclusion into everything we do, from the policies we craft to the relationships we shape. We support and encourage you to be your authentic self throughout your application journey with us. The must haves In order to be considered, you must have the following experience; Strong organisational skills with the ability to prioritise tasks and make thoughtful, timely decisions Approaches sensitive and confidential information with empathy, professionalism, and discretion Quick to understand new structures and team goals, with confidence navigating large and complex organisations Comfortable using Microsoft Outlook, Excel, Word, and PowerPoint to a high standard Excellent communication skills-clear and inclusive in writing, speaking, and building relationships Experienced in providing high-level support to senior leaders or executives Able to manage competing demands with sound judgement, adaptability, and a calm, solutions-focused approach Experience of managing an Executive calendar with many conflicting priorities The other stuff we are looking for We'd also love you to bring; A proactive and approachable attitude, with the confidence to manage up and keep things running smoothly behind the scenes Emotional intelligence and discretion, building trust while navigating sensitive information and complex relationships with care What's in it for you Our goal is to celebrate our people, their lives and everything in-between. We aim to create a culture that empowers everyone to bring the best versions of themselves to work each and every day. We believe the most inclusive and diverse culture makes for a better business and a brighter world. Working at Virgin Media O2, you get a bumper reward package bursting with benefits, and loads of extras you can add if you'd like to. These are designed to support both you and your loved ones, making sure that you're covered no matter what life throws your way. Next steps If we feel like a place where you can belong, we'd love to learn more about you as a person and your experience to date. Once you've submitted an application the next steps of the process, if successful, are likely to include two stage interview process. When you apply, you'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you. Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert, therefore we may bring the closing date forward. We encourage all interested applicants to apply as soon as possible. If you're offered a job with us, it will be conditional, based on the passing of background checks. All roles require a criminal record check and some roles need a financial probity check. Your recruiter can provide you with more information if needed. Thanks for your patience and for showing an interest in joining the Virgin Media O2 family. Things move pretty fast around here. New tech, new products, new ideas - and new opportunities for talented people like you. So, create a tailored job alert and we'll let you know as soon as your dream role's ready for you.
Jul 16, 2025
Full time
Press space or enter keys to toggle section visibility Location London Job Family Corporate Functions Job Type Full Time Posted Date 11-Jul-2025 Ref # 68041 We're looking for an exceptional Personal Assistant who can do more than manage a calendar-you'll be the behind-the-scenes powerhouse who keeps everything running smoothly. In this dynamic role, you'll provide high-level secretarial and administrative support to the Director of Capital Allocation, acting as their trusted first point of contact, protector of their time, and gatekeeper of sensitive information. You'll handle everything from complex diary and inbox management to preparing high-quality materials, managing travel logistics, liaising with stakeholderd, and keeping communication flowing. It's a role where confidentiality, proactivity, and attention to detail are essential-and where your ability to anticipate needs and bring calm to chaos will make a real impact. To support collaboration and team connection, this role requires presence in our Paddington office 2-3 days a week. If you're a natural organiser who thrives in a fast-paced environment and enjoys working with senior stakeholders, this could be your perfect next step! Please note this is a 12-month secondment. Who we are The UK's fastest broadband network. The nation's best-loved mobile brand. And, one of the UK's biggest companies too. Diverse, high performing teams - jam packed with serious talent. Together, we offer the UK more choice and better value, through our boundary-pushing, customer-championing values and ambitions. Together, we are Virgin Media O2, and we can't wait to see what you can do. Accessible, inclusive and equitable for all Virgin Media O2 is anequal opportunities employer and we're working hard to remove bias and barriers for our people and candidates. So, we build equity and inclusion into everything we do, from the policies we craft to the relationships we shape. We support and encourage you to be your authentic self throughout your application journey with us. The must haves In order to be considered, you must have the following experience; Strong organisational skills with the ability to prioritise tasks and make thoughtful, timely decisions Approaches sensitive and confidential information with empathy, professionalism, and discretion Quick to understand new structures and team goals, with confidence navigating large and complex organisations Comfortable using Microsoft Outlook, Excel, Word, and PowerPoint to a high standard Excellent communication skills-clear and inclusive in writing, speaking, and building relationships Experienced in providing high-level support to senior leaders or executives Able to manage competing demands with sound judgement, adaptability, and a calm, solutions-focused approach Experience of managing an Executive calendar with many conflicting priorities The other stuff we are looking for We'd also love you to bring; A proactive and approachable attitude, with the confidence to manage up and keep things running smoothly behind the scenes Emotional intelligence and discretion, building trust while navigating sensitive information and complex relationships with care What's in it for you Our goal is to celebrate our people, their lives and everything in-between. We aim to create a culture that empowers everyone to bring the best versions of themselves to work each and every day. We believe the most inclusive and diverse culture makes for a better business and a brighter world. Working at Virgin Media O2, you get a bumper reward package bursting with benefits, and loads of extras you can add if you'd like to. These are designed to support both you and your loved ones, making sure that you're covered no matter what life throws your way. Next steps If we feel like a place where you can belong, we'd love to learn more about you as a person and your experience to date. Once you've submitted an application the next steps of the process, if successful, are likely to include two stage interview process. When you apply, you'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you. Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert, therefore we may bring the closing date forward. We encourage all interested applicants to apply as soon as possible. If you're offered a job with us, it will be conditional, based on the passing of background checks. All roles require a criminal record check and some roles need a financial probity check. Your recruiter can provide you with more information if needed. Thanks for your patience and for showing an interest in joining the Virgin Media O2 family. Things move pretty fast around here. New tech, new products, new ideas - and new opportunities for talented people like you. So, create a tailored job alert and we'll let you know as soon as your dream role's ready for you.
Executive Assistant Location: West London Contract Type: Temporary (3 months with potential of going permanent) Hourly Rate: 20.32 - 21.42 per hour Start Date: As soon as possible Working Pattern: Monday-Friday 9:00am-5:00pm Fully on site About the Role: Are you an exceptional Executive Assistant looking for an exciting opportunity to support a dynamic CEO? Join our client, a leading organisation in the housing industry, and play a pivotal role in enabling the Chief Executive to achieve their goals while supporting senior management. This is your chance to shine in a fast-paced environment where your contributions truly matter! Key Responsibilities: Provide high-quality administrative support to the Chief Executive, ensuring they can focus on strategic priorities. Manage operational calendars and take proactive approaches to diary management, anticipating scheduling conflicts. Act as a gatekeeper for the CEO's time, prioritising inquiries and requests with minimal guidance. Coordinate travel and meeting arrangements, ensuring seamless logistics. Take comprehensive minutes during key meetings and follow up on action items. Build strong relationships with internal and external stakeholders, fostering a collaborative team environment. Assist in maintaining the organisation's policy library and ensuring compliance with health and safety standards. Manage multiple projects simultaneously, demonstrating your ability to thrive under pressure. What You Bring: Exceptional MS Office skills and a knack for minute-taking. Strong communication and interpersonal skills, with an ability to liaise across all levels. Exemplary organisational skills, including extensive experience in complex diary management. A proactive problem-solver with high attention to detail. Experience as a PA or EA at a senior level, coupled with a deep understanding of confidentiality and professionalism. A positive, can-do attitude that inspires teamwork and collaboration. Experience working in the Housing Industry Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jul 16, 2025
Seasonal
Executive Assistant Location: West London Contract Type: Temporary (3 months with potential of going permanent) Hourly Rate: 20.32 - 21.42 per hour Start Date: As soon as possible Working Pattern: Monday-Friday 9:00am-5:00pm Fully on site About the Role: Are you an exceptional Executive Assistant looking for an exciting opportunity to support a dynamic CEO? Join our client, a leading organisation in the housing industry, and play a pivotal role in enabling the Chief Executive to achieve their goals while supporting senior management. This is your chance to shine in a fast-paced environment where your contributions truly matter! Key Responsibilities: Provide high-quality administrative support to the Chief Executive, ensuring they can focus on strategic priorities. Manage operational calendars and take proactive approaches to diary management, anticipating scheduling conflicts. Act as a gatekeeper for the CEO's time, prioritising inquiries and requests with minimal guidance. Coordinate travel and meeting arrangements, ensuring seamless logistics. Take comprehensive minutes during key meetings and follow up on action items. Build strong relationships with internal and external stakeholders, fostering a collaborative team environment. Assist in maintaining the organisation's policy library and ensuring compliance with health and safety standards. Manage multiple projects simultaneously, demonstrating your ability to thrive under pressure. What You Bring: Exceptional MS Office skills and a knack for minute-taking. Strong communication and interpersonal skills, with an ability to liaise across all levels. Exemplary organisational skills, including extensive experience in complex diary management. A proactive problem-solver with high attention to detail. Experience as a PA or EA at a senior level, coupled with a deep understanding of confidentiality and professionalism. A positive, can-do attitude that inspires teamwork and collaboration. Experience working in the Housing Industry Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
