Part Time Office Manager

Job Title: Office Manager / Accounts Coordinator
Location: Lothian
Salary: 25 per hour
Contract Type: Part-time

Overview:
We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.

Key Responsibilities:
Accounting & Finance:

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  Manage payroll and employee payments accurately and on time
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  Prepare and submit VAT returns
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  Run and monitor cash flow forecasts and financial reports
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  Make informed financial judgements to support decision-making
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  Assist with budgeting and cost management
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  Liaise with accountants and external financial contacts when needed

Office & Operations Management:

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  Procure office supplies, utilities, and other services as needed
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  Obtain and assess insurance quotes and renewals
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  Review and negotiate electricity and utilities contracts
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  Manage council tax and other business rates or property-related charges
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  Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations

Requirements:

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  Proven experience in accounting, bookkeeping, or finance support roles
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  Strong working knowledge of VAT, payroll, and basic financial reporting
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  Excellent organisational and multitasking skills
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  Ability to work independently, show initiative, and make considered decisions
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  Competent with accounting software (e.g., Xero) and Excel
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  High attention to detail and discretion with confidential information