Corporate Services - Office Teams - Experienced Professional At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do The main focus of this role is to provide a high level of support as part of the Partner Director Support Team in the London Office. The role requires strong organisational skills and high attention to detail as well as excellent command of the English language, both verbal and written, and good mathematical problem solving abilities. Role holders will need to have a level of confidence in managing relationships and liaising with clients, which will include senior level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role. The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. A flexible approach is essential as well as the ability to anticipate the needs of their own client group and manage a range of competing priorities to tight deadlines, coupled with confidence in delivering high standards of service at all times. Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. Diary administration as required including organising internal and external meetings and managing any logistics that may be required. Travel and expenses processing on an ad-hoc basis for Partners and Directors. Time Entry. Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand. Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required. Liaising with the Design team to ensure documents are formatted correctly in line with brand. Managing the Radius database - this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately. Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner. Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business. Helping other Assistants where necessary and providing cover for holiday/sickness. Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. What you'll need Prior experience supporting Directors and teams in a similar professional environment is required. Strong Microsoft skills essential (good working knowledge of Word and Excel). Educated to GCSE level or equivalent, with a grade 'B' or above in English Language and Maths. High level of accuracy and attention to detail. Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines. Ability to learn new systems and processes quickly and the desire to pick up new skills. Proactive, self-motivated and able to work on own initiative as well as with a team. Outstanding communication skills (verbal and written) in English. Discreet and able to handle sensitive information in confidence. Excellent interpersonal skills - confident, approachable with a good sense of humour. High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines. Ability to work independently and collaborate with a team, often under time constraints. Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools. Willingness to work outside of normal UK business hours, and as unique projects/needs arise. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organisation. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Jul 01, 2025
Full time
Corporate Services - Office Teams - Experienced Professional At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do The main focus of this role is to provide a high level of support as part of the Partner Director Support Team in the London Office. The role requires strong organisational skills and high attention to detail as well as excellent command of the English language, both verbal and written, and good mathematical problem solving abilities. Role holders will need to have a level of confidence in managing relationships and liaising with clients, which will include senior level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role. The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. A flexible approach is essential as well as the ability to anticipate the needs of their own client group and manage a range of competing priorities to tight deadlines, coupled with confidence in delivering high standards of service at all times. Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. Diary administration as required including organising internal and external meetings and managing any logistics that may be required. Travel and expenses processing on an ad-hoc basis for Partners and Directors. Time Entry. Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand. Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required. Liaising with the Design team to ensure documents are formatted correctly in line with brand. Managing the Radius database - this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately. Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner. Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business. Helping other Assistants where necessary and providing cover for holiday/sickness. Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. What you'll need Prior experience supporting Directors and teams in a similar professional environment is required. Strong Microsoft skills essential (good working knowledge of Word and Excel). Educated to GCSE level or equivalent, with a grade 'B' or above in English Language and Maths. High level of accuracy and attention to detail. Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines. Ability to learn new systems and processes quickly and the desire to pick up new skills. Proactive, self-motivated and able to work on own initiative as well as with a team. Outstanding communication skills (verbal and written) in English. Discreet and able to handle sensitive information in confidence. Excellent interpersonal skills - confident, approachable with a good sense of humour. High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines. Ability to work independently and collaborate with a team, often under time constraints. Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools. Willingness to work outside of normal UK business hours, and as unique projects/needs arise. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organisation. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
Jun 27, 2025
Full time
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Jun 27, 2025
Full time
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Role: Executive Assistant Salary: Competitive Job Status: Permanent/ Full Time Location: Takeley, Essex Vacancy Reference: VR/05332 Role Description: Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution. They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact. The Role: Strategic Executive Support Manage complex diaries and international travel logistics for C-suite leaders Prepare executive-level documentation including board agendas, strategic minutes, and action plans Handle confidential information and high-level communications with discretion and professionalism Operational & Project Coordination Track and report on strategic initiatives across the UK and European entities Develop dashboards and briefings to inform executive decision-making Proactively identify and mitigate project risks to ensure seamless execution Stakeholder & Leadership Engagement Act as a key liaison between executive leadership and internal/external stakeholders Coordinate with department heads to drive cross-functional alignment Support high-level meetings with clients and partners, including relationship management Administrative Excellence Maintain accurate executive documentation and business records Provide day-to-day administrative support, including HR, procurement, and finance coordination Champion process improvement and efficiency in internal systems and workflows The Ideal Candidate: Essential Proven experience supporting senior leadership or C-Level executives Impeccable organisation, communication, and multitasking abilities Proficiency in Microsoft Office and absolute discretion in handling sensitive information Desirable Background in signage, events, or creative industries Familiarity with project management tools (e.g., Smartsheet, CRM platforms) Spanish language skills or experience working with international teams A proactive, solutions-oriented mindset with a drive for continuous improvement Why Join? Competitive salary and benefits package A collaborative, forward-thinking team culture Exciting career progression and personal development opportunities Work for a market leader recognised globally for innovation and excellence
Jun 27, 2025
Full time
Role: Executive Assistant Salary: Competitive Job Status: Permanent/ Full Time Location: Takeley, Essex Vacancy Reference: VR/05332 Role Description: Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution. They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact. The Role: Strategic Executive Support Manage complex diaries and international travel logistics for C-suite leaders Prepare executive-level documentation including board agendas, strategic minutes, and action plans Handle confidential information and high-level communications with discretion and professionalism Operational & Project Coordination Track and report on strategic initiatives across the UK and European entities Develop dashboards and briefings to inform executive decision-making Proactively identify and mitigate project risks to ensure seamless execution Stakeholder & Leadership Engagement Act as a key liaison between executive leadership and internal/external stakeholders Coordinate with department heads to drive cross-functional alignment Support high-level meetings with clients and partners, including relationship management Administrative Excellence Maintain accurate executive documentation and business records Provide day-to-day administrative support, including HR, procurement, and finance coordination Champion process improvement and efficiency in internal systems and workflows The Ideal Candidate: Essential Proven experience supporting senior leadership or C-Level executives Impeccable organisation, communication, and multitasking abilities Proficiency in Microsoft Office and absolute discretion in handling sensitive information Desirable Background in signage, events, or creative industries Familiarity with project management tools (e.g., Smartsheet, CRM platforms) Spanish language skills or experience working with international teams A proactive, solutions-oriented mindset with a drive for continuous improvement Why Join? Competitive salary and benefits package A collaborative, forward-thinking team culture Exciting career progression and personal development opportunities Work for a market leader recognised globally for innovation and excellence
About the role Sytner Sheffield has a fantastic opportunity available for an Accounts Assistant to join their team. As a Sytner Accounts Assistant, you will support the day to day functions of the accounts department from the sales and purchase ledgers to the daily cash postings and bank reconciliations. You will also assist the Dealership Accountant and Management team in other ad-hoc duties where required. Sytner Accounts Assistants work a variety of flexible patterns between Mondays Friday; however, this sometimes can include weekends to ensure we provide our customers with the highest possible levels of service. About You When applying for this role please consider that we require candidates to have experience within an administrative role as a minimum requirement for this role. Previous experience and a good working knowledge of all accounting routines, including stock checks and month-end reconciliations are essential. Knowledge of the CDK/Kerridge Dealer Management system and Microsoft Office would is not essential but would be advantageous. Ideally, you will be enthusiastic, well organised, diligent, and able to work to strict deadlines whilst paying attention to detail and working both as an individual and as part of a small team. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We have a working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. We are committed to creating an equitable environment and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Jun 27, 2025
Full time
About the role Sytner Sheffield has a fantastic opportunity available for an Accounts Assistant to join their team. As a Sytner Accounts Assistant, you will support the day to day functions of the accounts department from the sales and purchase ledgers to the daily cash postings and bank reconciliations. You will also assist the Dealership Accountant and Management team in other ad-hoc duties where required. Sytner Accounts Assistants work a variety of flexible patterns between Mondays Friday; however, this sometimes can include weekends to ensure we provide our customers with the highest possible levels of service. About You When applying for this role please consider that we require candidates to have experience within an administrative role as a minimum requirement for this role. Previous experience and a good working knowledge of all accounting routines, including stock checks and month-end reconciliations are essential. Knowledge of the CDK/Kerridge Dealer Management system and Microsoft Office would is not essential but would be advantageous. Ideally, you will be enthusiastic, well organised, diligent, and able to work to strict deadlines whilst paying attention to detail and working both as an individual and as part of a small team. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We have a working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. We are committed to creating an equitable environment and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
About the team This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed. The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, HR Officer, Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced. About this role The Executive Assistant (EA) to the Chief Executive at Impetus plays a vital role in providing high-level administrative and project management support to the Chief Executive and ensuring the smooth operating of the Senior Management Team (SMT). The EA acts as a key liaison between the Chief Executive and internal/external stakeholders, managing sensitive information and handling a wide range of administrative and executive support tasks. This dynamic position requires the ability to anticipate needs, think critically, and offer creative solutions to problems with a high level of professionalism and confidentiality. Key responsibilities Executive Support: Provide sophisticated calendar management for the Chief Executive. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive, including those of a highly confidential or critical nature. Prioritise and determine the appropriate course of action, referral, or response, exercising judgement to reflect the Chief Executive's style and organisational policy. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate the Chief Executive's needs (e.g. travel bookings, briefings, preparation time) in advance of meetings, conferences, etc. Coordinate all SMT meetings and offsites and assist with staff meetings and events as needed. Work closely with the Chief Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief Executive updated. Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chief Executive and staff, demonstrating leadership to maintain credibility, trust and support with the senior management team. Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expenses. Governance: Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings, sub committees and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes. Operations Support: Support a professional and effective office/remote working environment for Impetus staff. Assist the Director of Finance and Operations (DFO) with any ad hoc Operations duties and projects, such as an office move, health and safety reviews, optimising remote and agile working. Assist the HR and Learning Manager with HR administration, including straightforward queries, recruitment support and ad hoc projects where needed. Person specification Essential: Qualifications and Experience: Significant executive support experience, acting as a trusted advisor and support to senior colleague/s (ideally within the charity or not for profit sector). Good business acumen and a keen interest and understanding of operations support. Excellent technical skills. Experience utilising CRM systems effectively; expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials. Exceptional organisational skills and impeccable attention to detail. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to complete a high volume of tasks and projects with little or no guidance. Excellent judgement and problem solving; with the ability to make appropriate, informed decisions regarding priorities and available time. Excellent project management and planning skills, including effective contingency planning and responsibility for managing actions, people and priorities. People and Communication skills: High degree of proactive professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, charity partners, donors, and other external stakeholders. Work flexibly, collaboratively and creatively, with the ability to adapt to change, and work effectively as part of a team, remain calm under pressure and support others where required. Commitment to a continual focus on improving service to stakeholders, both internal and external. Excellent written and verbal communication skills with experience of writing in a variety of formats and communicating complex and sensitive information in a clear, correct, coherent and professional manner. Ability to influence and negotiate, presenting arguments or proposals with skill and confidence. Ability to maintain a high level of integrity and discretion when handling confidential information, dealing with sensitive issues and managing conflict. Commitment to Impetus' mission and values: Ability to act as an ambassador for the organisation. A commitment to equality, diversity and inclusion with the ability to execute work with a diversity, equity, and inclusion lens. Desirable: Experience working in the charity or not for profit sector. Experience working with a not for profit Board. A keen interest in youth and/or education sector. Our commitment to equality, diversity and inclusion We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop. We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful. We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements. Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you'd like to explore. Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex and sexual orientation. We value diversity and welcome applications from people of all backgrounds. How to apply You will need to: Complete the online form (including the equal opportunities monitoring form). Upload a comprehensive CV and supporting statement. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification. You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage. The deadline for applications is 9am Monday 14th July 2025. Interviews First round interviews will take place: 21st July 2025. Second round interviews will take place: 28th July 2025. You will also be required to provide proof of your eligibility to work in the UK. Personal Data Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.
Jun 27, 2025
Full time
About the team This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed. The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, HR Officer, Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced. About this role The Executive Assistant (EA) to the Chief Executive at Impetus plays a vital role in providing high-level administrative and project management support to the Chief Executive and ensuring the smooth operating of the Senior Management Team (SMT). The EA acts as a key liaison between the Chief Executive and internal/external stakeholders, managing sensitive information and handling a wide range of administrative and executive support tasks. This dynamic position requires the ability to anticipate needs, think critically, and offer creative solutions to problems with a high level of professionalism and confidentiality. Key responsibilities Executive Support: Provide sophisticated calendar management for the Chief Executive. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive, including those of a highly confidential or critical nature. Prioritise and determine the appropriate course of action, referral, or response, exercising judgement to reflect the Chief Executive's style and organisational policy. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate the Chief Executive's needs (e.g. travel bookings, briefings, preparation time) in advance of meetings, conferences, etc. Coordinate all SMT meetings and offsites and assist with staff meetings and events as needed. Work closely with the Chief Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief Executive updated. Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chief Executive and staff, demonstrating leadership to maintain credibility, trust and support with the senior management team. Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expenses. Governance: Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings, sub committees and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes. Operations Support: Support a professional and effective office/remote working environment for Impetus staff. Assist the Director of Finance and Operations (DFO) with any ad hoc Operations duties and projects, such as an office move, health and safety reviews, optimising remote and agile working. Assist the HR and Learning Manager with HR administration, including straightforward queries, recruitment support and ad hoc projects where needed. Person specification Essential: Qualifications and Experience: Significant executive support experience, acting as a trusted advisor and support to senior colleague/s (ideally within the charity or not for profit sector). Good business acumen and a keen interest and understanding of operations support. Excellent technical skills. Experience utilising CRM systems effectively; expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials. Exceptional organisational skills and impeccable attention to detail. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to complete a high volume of tasks and projects with little or no guidance. Excellent judgement and problem solving; with the ability to make appropriate, informed decisions regarding priorities and available time. Excellent project management and planning skills, including effective contingency planning and responsibility for managing actions, people and priorities. People and Communication skills: High degree of proactive professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, charity partners, donors, and other external stakeholders. Work flexibly, collaboratively and creatively, with the ability to adapt to change, and work effectively as part of a team, remain calm under pressure and support others where required. Commitment to a continual focus on improving service to stakeholders, both internal and external. Excellent written and verbal communication skills with experience of writing in a variety of formats and communicating complex and sensitive information in a clear, correct, coherent and professional manner. Ability to influence and negotiate, presenting arguments or proposals with skill and confidence. Ability to maintain a high level of integrity and discretion when handling confidential information, dealing with sensitive issues and managing conflict. Commitment to Impetus' mission and values: Ability to act as an ambassador for the organisation. A commitment to equality, diversity and inclusion with the ability to execute work with a diversity, equity, and inclusion lens. Desirable: Experience working in the charity or not for profit sector. Experience working with a not for profit Board. A keen interest in youth and/or education sector. Our commitment to equality, diversity and inclusion We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop. We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful. We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements. Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you'd like to explore. Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex and sexual orientation. We value diversity and welcome applications from people of all backgrounds. How to apply You will need to: Complete the online form (including the equal opportunities monitoring form). Upload a comprehensive CV and supporting statement. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification. You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage. The deadline for applications is 9am Monday 14th July 2025. Interviews First round interviews will take place: 21st July 2025. Second round interviews will take place: 28th July 2025. You will also be required to provide proof of your eligibility to work in the UK. Personal Data Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jun 27, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Greenford, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 26, 2025
Full time
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Greenford, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Banbury, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program.Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 26, 2025
Full time
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Banbury, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program.Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Our client is a leading IT organisation who are looking for a detail oriented and proactive Accounts Assistant to join the finance team. This is an office-based role, ideal for someone with 1-2 years of experience in an accounts position who is eager to develop their skills and grow within a supportive and collaborative team. Job Title: Accounts Assistant Job Type: Permanent Location: Farnborough Salary: £30,000 - £32,000 p.a Reference no: 15810 Accounts Assistant - About The Role The Accounts Assistant will play a key role in supporting the Finance Manager with a range of accounting and administrative tasks. Key responsibilities: Processing purchase invoices and reconciling supplier statements Advising on credit risk, monitoring and chasing outstanding customer payments Sales ledger management, including raising customer invoices and credit notes Perform bank reconciliations Data entry and maintaining accurate financial records Monitoring accuracy of financial data supplied to parent company Assisting in the preparation of VAT returns, undertaking VAT reconciliation and overseeing monthly VAT payments Assisting with month-end processes, including journals and accruals. Commission calculations and supporting payroll preparation. General office administration related to finance. Assisting in the annual audit process and preparation of annual financial statements The successful Accounts Assistant will have: Have previous experience in an accounting role . Good understanding of bookkeeping and accounting principles Proficiency in Microsoft Excel and accounting software Strong attention to detail and accuracy Ability to manage time effectively and prioritise tasks Good communication skills AAT qualified or studying towards it. Experience in the distribution/logistics sector is desirable Accounts Assistant Benefits 25 days holiday (plus bank holidays) 10% company bonus Pay care scheme Pension scheme Regular social events Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £150 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Jun 26, 2025
Full time
Our client is a leading IT organisation who are looking for a detail oriented and proactive Accounts Assistant to join the finance team. This is an office-based role, ideal for someone with 1-2 years of experience in an accounts position who is eager to develop their skills and grow within a supportive and collaborative team. Job Title: Accounts Assistant Job Type: Permanent Location: Farnborough Salary: £30,000 - £32,000 p.a Reference no: 15810 Accounts Assistant - About The Role The Accounts Assistant will play a key role in supporting the Finance Manager with a range of accounting and administrative tasks. Key responsibilities: Processing purchase invoices and reconciling supplier statements Advising on credit risk, monitoring and chasing outstanding customer payments Sales ledger management, including raising customer invoices and credit notes Perform bank reconciliations Data entry and maintaining accurate financial records Monitoring accuracy of financial data supplied to parent company Assisting in the preparation of VAT returns, undertaking VAT reconciliation and overseeing monthly VAT payments Assisting with month-end processes, including journals and accruals. Commission calculations and supporting payroll preparation. General office administration related to finance. Assisting in the annual audit process and preparation of annual financial statements The successful Accounts Assistant will have: Have previous experience in an accounting role . Good understanding of bookkeeping and accounting principles Proficiency in Microsoft Excel and accounting software Strong attention to detail and accuracy Ability to manage time effectively and prioritise tasks Good communication skills AAT qualified or studying towards it. Experience in the distribution/logistics sector is desirable Accounts Assistant Benefits 25 days holiday (plus bank holidays) 10% company bonus Pay care scheme Pension scheme Regular social events Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £150 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Job description We are looking for a confident individual who can take on the role of partners' assistant and assistant studio manager to our busy London studio. You will be part of an administrative team. You will be responsible for and involved in a range of tasks such as: managing the partners' correspondence and travel arrangements liaising with lecture and jury organisers and producing publicity materials, abstracts etc. acting as first point of contact for visitors and new staff assisting with the running and maintenance of office premises assisting with studio infrastructure, email/post, office supplies and H&S assisting with organisation of studio events and office trips coordinating exhibitions and related PR events including any associated logistics keeping office address book up to date Skills We are seeking outgoing and creative applicants with the following skills and experience: ability to work well independently, proactively and efficiently carry out routine work as well as respond flexibly to ad hoc tasks as required good written and verbal communication strong organisational skills attention to detail and ability to work in a fast-paced environment proficient use of MS Office confident use of Adobe InDesign additional language skills are an advantage, but not required How we work We are a European practice in outlook and staff composition. First established in London, we have been operating a studio in Zurich since 2010 and a one in Brussels since 2024. We are currently involved in a wide range of international projects ranging from urban planning to regeneration, public buildings, housing and private houses. Our approach to work is based on a collaborative ethos: we value teamwork both as a way of developing rewarding relationships with colleagues, clients and consultants, and as a tool for broadening our cultural and disciplinary references. Sergison Bates architects is a partnership, with two of the three partners based in our London studio with four associates, two senior architects and 29 staff. Following the lifting of pandemic restrictions, we have implemented a mix of office and home working for most of our staff. Salary £30,000 - £35,000, for the full position and depending on experience. Contract type Full-time or part-time hours can be negotiated depending on the candidate's experience and availability. The employment contract states a three-month probationary period, and our usual office hours are Monday to Friday, 9.30 to 18.30, with one hour for lunch. Entitlements and benefits Additional holidays for office closure between Christmas and New Year. Cycle to work scheme / Tech scheme Enhanced maternity/paternity policy Openness to accommodating caring responsibilities Place of work Your normal place of employment is at our studio at 34 Clerkenwell Close, EC1R 0AU London. Due to the nature of the role office attendance is required.
Jun 26, 2025
Full time
Job description We are looking for a confident individual who can take on the role of partners' assistant and assistant studio manager to our busy London studio. You will be part of an administrative team. You will be responsible for and involved in a range of tasks such as: managing the partners' correspondence and travel arrangements liaising with lecture and jury organisers and producing publicity materials, abstracts etc. acting as first point of contact for visitors and new staff assisting with the running and maintenance of office premises assisting with studio infrastructure, email/post, office supplies and H&S assisting with organisation of studio events and office trips coordinating exhibitions and related PR events including any associated logistics keeping office address book up to date Skills We are seeking outgoing and creative applicants with the following skills and experience: ability to work well independently, proactively and efficiently carry out routine work as well as respond flexibly to ad hoc tasks as required good written and verbal communication strong organisational skills attention to detail and ability to work in a fast-paced environment proficient use of MS Office confident use of Adobe InDesign additional language skills are an advantage, but not required How we work We are a European practice in outlook and staff composition. First established in London, we have been operating a studio in Zurich since 2010 and a one in Brussels since 2024. We are currently involved in a wide range of international projects ranging from urban planning to regeneration, public buildings, housing and private houses. Our approach to work is based on a collaborative ethos: we value teamwork both as a way of developing rewarding relationships with colleagues, clients and consultants, and as a tool for broadening our cultural and disciplinary references. Sergison Bates architects is a partnership, with two of the three partners based in our London studio with four associates, two senior architects and 29 staff. Following the lifting of pandemic restrictions, we have implemented a mix of office and home working for most of our staff. Salary £30,000 - £35,000, for the full position and depending on experience. Contract type Full-time or part-time hours can be negotiated depending on the candidate's experience and availability. The employment contract states a three-month probationary period, and our usual office hours are Monday to Friday, 9.30 to 18.30, with one hour for lunch. Entitlements and benefits Additional holidays for office closure between Christmas and New Year. Cycle to work scheme / Tech scheme Enhanced maternity/paternity policy Openness to accommodating caring responsibilities Place of work Your normal place of employment is at our studio at 34 Clerkenwell Close, EC1R 0AU London. Due to the nature of the role office attendance is required.
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Jun 23, 2025
Full time
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Protyre Autocare is a fast-growing national automotive company. We are currently seeking an experienced automotive Area Manager within our growing team. Reporting to the Regional Director and responsible for managing Centre Managers within Cheshire and North Wales Area. The purpose of the role is to develop the sales and profitability of each Centre and the delivery of an excellent customer experience through a team of Centre Manager direct reports and Centre staff indirect reports. Location : Cheshire and North Wales Essential: Previous experience in a similar role. Full UK Driving Licence. Package: OTE up to £88K Benefits: Company car, A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work About the role: Lead, coach, and develop Centre Managers and their teams to deliver exceptional customer service and drive sales performance. Ensure each centre is fully resourced and operates to the highest standards of professionalism, cleanliness, and customer experience. Create and execute structured business plans to exceed financial targets and improve profitability across the area. Analyse sales data, management accounts, and market trends to identify growth opportunities and reduce costs. Champion a safety-first culture by ensuring full Health & Safety compliance and proactive risk management at all centres. Oversee operational excellence through regular audits, stock management, and adherence to company procedures. Collaborate with Centre Managers to implement local marketing strategies and maximise customer engagement. Recruit, retain, and develop high-performing teams, ensuring succession planning and consistent performance management. Promote company values and ensure compliance with all HR policies, training standards, and internal controls. About you: You have proven experience in a multi-site management role within the automotive or fast-fit industry. You're a confident leader who excels at coaching, motivating, and developing high-performing teams across multiple locations. You bring strong commercial acumen, with a track record of driving sales growth, improving profitability, and delivering outstanding customer experiences. You're highly organised and data-driven, with the ability to analyse performance metrics, identify trends, and implement effective business strategies. You're a clear and persuasive communicator, able to influence at all levels and foster collaboration across teams. You're passionate about operational excellence, safety, and compliance, with a hands-on approach to problem-solving and continuous improvement. You understand the importance of people development, succession planning, and maintaining a positive, inclusive workplace culture. You're comfortable working independently, managing priorities, and making decisions in a fast-paced environment. A full UK driving licence is essential for this field-based role. Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 22, 2025
Full time
Protyre Autocare is a fast-growing national automotive company. We are currently seeking an experienced automotive Area Manager within our growing team. Reporting to the Regional Director and responsible for managing Centre Managers within Cheshire and North Wales Area. The purpose of the role is to develop the sales and profitability of each Centre and the delivery of an excellent customer experience through a team of Centre Manager direct reports and Centre staff indirect reports. Location : Cheshire and North Wales Essential: Previous experience in a similar role. Full UK Driving Licence. Package: OTE up to £88K Benefits: Company car, A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work About the role: Lead, coach, and develop Centre Managers and their teams to deliver exceptional customer service and drive sales performance. Ensure each centre is fully resourced and operates to the highest standards of professionalism, cleanliness, and customer experience. Create and execute structured business plans to exceed financial targets and improve profitability across the area. Analyse sales data, management accounts, and market trends to identify growth opportunities and reduce costs. Champion a safety-first culture by ensuring full Health & Safety compliance and proactive risk management at all centres. Oversee operational excellence through regular audits, stock management, and adherence to company procedures. Collaborate with Centre Managers to implement local marketing strategies and maximise customer engagement. Recruit, retain, and develop high-performing teams, ensuring succession planning and consistent performance management. Promote company values and ensure compliance with all HR policies, training standards, and internal controls. About you: You have proven experience in a multi-site management role within the automotive or fast-fit industry. You're a confident leader who excels at coaching, motivating, and developing high-performing teams across multiple locations. You bring strong commercial acumen, with a track record of driving sales growth, improving profitability, and delivering outstanding customer experiences. You're highly organised and data-driven, with the ability to analyse performance metrics, identify trends, and implement effective business strategies. You're a clear and persuasive communicator, able to influence at all levels and foster collaboration across teams. You're passionate about operational excellence, safety, and compliance, with a hands-on approach to problem-solving and continuous improvement. You understand the importance of people development, succession planning, and maintaining a positive, inclusive workplace culture. You're comfortable working independently, managing priorities, and making decisions in a fast-paced environment. A full UK driving licence is essential for this field-based role. Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Jun 17, 2025
Full time
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Jun 17, 2025
Full time
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Jun 07, 2025
Full time
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Executive Assistant - Business Services (12 month FTC) page is loaded Executive Assistant - Business Services (12 month FTC) Apply locations London time type Full time posted on Posted 4 Days Ago job requisition id R-05701 This is a 12-month fixed term contract Executive Assistant role, covering maternity leave, within our Business Services function. Function Overview There are three key towers in our IT organisation: Technology, Data, and Business Relationship Management. Technology is made up of Technology Services, concerned with systems support and the run and maintenance of systems, Technology Delivery is concerned with delivering technology change into the Business and Architecture that is concerned with supporting the delivery functions in IT in delivering to the Business agenda and expectations. Key responsibilities and deliverables Proactive inbox and diary management Ability to act on behalf of stakeholder and first point of contact Management of effective Outlook filing system Drafting of high-quality correspondence and communicating on stakeholder behalf Effective gatekeeping, forward planning, and scheduling. Highlight priorities and conflicts to stakeholder, source delegates Administration and coordination support with management of mentees, team members, trainees (including but not limited to firm feedback & appraisal processes). Attend meetings with stakeholder if required to take minutes and follow up on action points. Workforce management: working closely with the IT Leadership to track roles and vacancies in IT, collaborating with colleagues to validate, update and keep current IT workforce data, analysing data to generate org charts, report on current workforce status and provide insights on relevant workforce issues, managing the weekly vacancy requisition process. Portfolio management: working closely with the IT Leadership, coordinate elements of the portfolio processes, planning meetings, taking actions, and driving follow-ups, on areas including Risk, Resourcing, Portfolio Delivery and Financial Reviews, BAU Change Portfolio tracking. Managing the IT Management team SharePoint repository of relevant resources, frameworks and processes, and other elements of process administration. Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives) Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Key requirements Essential Excellent academic background educated to graduate level or has equivalent professional experience Advanced Microsoft Office skills A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others Excellent communication skills and ability to interact at all levels Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement Ability to anticipate issues, problem solve and provide practical innovative solutions Desirable Prior experience supporting a Technology Organisation Inclusion Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing. Freshfields is a Ban the Box employer.We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision. About Us Freshfields is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.
Jun 07, 2025
Full time
Executive Assistant - Business Services (12 month FTC) page is loaded Executive Assistant - Business Services (12 month FTC) Apply locations London time type Full time posted on Posted 4 Days Ago job requisition id R-05701 This is a 12-month fixed term contract Executive Assistant role, covering maternity leave, within our Business Services function. Function Overview There are three key towers in our IT organisation: Technology, Data, and Business Relationship Management. Technology is made up of Technology Services, concerned with systems support and the run and maintenance of systems, Technology Delivery is concerned with delivering technology change into the Business and Architecture that is concerned with supporting the delivery functions in IT in delivering to the Business agenda and expectations. Key responsibilities and deliverables Proactive inbox and diary management Ability to act on behalf of stakeholder and first point of contact Management of effective Outlook filing system Drafting of high-quality correspondence and communicating on stakeholder behalf Effective gatekeeping, forward planning, and scheduling. Highlight priorities and conflicts to stakeholder, source delegates Administration and coordination support with management of mentees, team members, trainees (including but not limited to firm feedback & appraisal processes). Attend meetings with stakeholder if required to take minutes and follow up on action points. Workforce management: working closely with the IT Leadership to track roles and vacancies in IT, collaborating with colleagues to validate, update and keep current IT workforce data, analysing data to generate org charts, report on current workforce status and provide insights on relevant workforce issues, managing the weekly vacancy requisition process. Portfolio management: working closely with the IT Leadership, coordinate elements of the portfolio processes, planning meetings, taking actions, and driving follow-ups, on areas including Risk, Resourcing, Portfolio Delivery and Financial Reviews, BAU Change Portfolio tracking. Managing the IT Management team SharePoint repository of relevant resources, frameworks and processes, and other elements of process administration. Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives) Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Key requirements Essential Excellent academic background educated to graduate level or has equivalent professional experience Advanced Microsoft Office skills A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others Excellent communication skills and ability to interact at all levels Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement Ability to anticipate issues, problem solve and provide practical innovative solutions Desirable Prior experience supporting a Technology Organisation Inclusion Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing. Freshfields is a Ban the Box employer.We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision. About Us Freshfields is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.
Customer Care and Marketing Assistant Stanford Le Hope up to £30,000 Monday to Friday 8 00 Be the driving force behind exceptional customer experiences! As the Single Point of Contact, you'll not only ensure seamless order processing and swift issue resolution but also play a key role in enhancing customer relationships and strengthening brand loyalty. Your proactive approach fosters trust, drives engagement, and supports business growth. Beyond customer service, you'll contribute to marketing efforts ensuring cohesive messaging, promoting products effectively, and enhancing the customer journey. This is your chance to make a real impact, delivering operational excellence while helping to elevate the brand! Key Responsibilities: Customer Service: Manage order intake and processing efficiently Ensure accurate and timely order fulfilment Anticipate potential delays or issues and take proactive actions Communicate order updates and propose alternative solutions if needed Coordinate with logistics and supply chain for smooth operations Handle special requests and customised orders Follow up on deliveries, particularly during peak seasons Relationship Management: Act as the dedicated point of contact for customers and sales teams Build strong relationships to enhance customer satisfaction and loyalty Resolve customer complaints effectively, escalating when necessary Optimise CRM usage and internal processes for account management Support upselling by providing accurate product recommendations and quotations Assist with administrative sales tasks such as pricing agreements and proposal preparation Personal Development & Knowledge Sharing: Stay updated on product knowledge and industry trends through training Share insights within the account team to promote operational efficiency Foster a customer-first culture by exchanging best practices Collaboration & Continuous Improvement: Identify recurring customer concerns and escalate them for resolution Provide feedback to Supply Chain, Purchasing, and Manufacturing teams Contribute to team-selling strategies by sharing customer insights Gather market intelligence to inform business improvements Marketing & Communications: Support marketing efforts, including event planning and trade shows Coordinate marketing collateral and ensure cohesive messaging Collaborate with designers, agencies, and internal teams for targeted campaigns Promote continuous improvement by refining marketing strategies based on data insights What s in it for you? Salary up to £30,000 Depending on experience Monday to Friday 8:30am 5:00pm Company Healthcare scheme 20 days holiday + Bank Holidays Pension Scheme Cycle to work scheme after 6 months Onsite parking Please note due to the clients location you will need to have a full driver's licence
Jun 05, 2025
Full time
Customer Care and Marketing Assistant Stanford Le Hope up to £30,000 Monday to Friday 8 00 Be the driving force behind exceptional customer experiences! As the Single Point of Contact, you'll not only ensure seamless order processing and swift issue resolution but also play a key role in enhancing customer relationships and strengthening brand loyalty. Your proactive approach fosters trust, drives engagement, and supports business growth. Beyond customer service, you'll contribute to marketing efforts ensuring cohesive messaging, promoting products effectively, and enhancing the customer journey. This is your chance to make a real impact, delivering operational excellence while helping to elevate the brand! Key Responsibilities: Customer Service: Manage order intake and processing efficiently Ensure accurate and timely order fulfilment Anticipate potential delays or issues and take proactive actions Communicate order updates and propose alternative solutions if needed Coordinate with logistics and supply chain for smooth operations Handle special requests and customised orders Follow up on deliveries, particularly during peak seasons Relationship Management: Act as the dedicated point of contact for customers and sales teams Build strong relationships to enhance customer satisfaction and loyalty Resolve customer complaints effectively, escalating when necessary Optimise CRM usage and internal processes for account management Support upselling by providing accurate product recommendations and quotations Assist with administrative sales tasks such as pricing agreements and proposal preparation Personal Development & Knowledge Sharing: Stay updated on product knowledge and industry trends through training Share insights within the account team to promote operational efficiency Foster a customer-first culture by exchanging best practices Collaboration & Continuous Improvement: Identify recurring customer concerns and escalate them for resolution Provide feedback to Supply Chain, Purchasing, and Manufacturing teams Contribute to team-selling strategies by sharing customer insights Gather market intelligence to inform business improvements Marketing & Communications: Support marketing efforts, including event planning and trade shows Coordinate marketing collateral and ensure cohesive messaging Collaborate with designers, agencies, and internal teams for targeted campaigns Promote continuous improvement by refining marketing strategies based on data insights What s in it for you? Salary up to £30,000 Depending on experience Monday to Friday 8:30am 5:00pm Company Healthcare scheme 20 days holiday + Bank Holidays Pension Scheme Cycle to work scheme after 6 months Onsite parking Please note due to the clients location you will need to have a full driver's licence
Recruiting Associate (London, United Kingdom) London, England Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web , Figma helps entire product teams brainstorm , design and build better products - from start to finish. Whether it's consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone-comemake with us! We're looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling, ensuring interviews run smoothly and efficiently, and supporting our Tier 1 recruiting requests, which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease. This role is essential in elevating our recruiting, interviewer and candidate experience. You'll work closely with recruiters, leaders, and executive assistants from different departments to make sure all their collective needs are supported. This is a full time role held from our London Hub. What you'll do at Figma: Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process. Coordinate a high volume of sophisticated scheduling requests including zoom screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process. Use Greenhouse, our applicant tracking system, to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop, our interview scheduling tool, to schedule and handle interviews. Partner with Executive Assistants to create harmonious candidate/interviewer experience. Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement. Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency. Handle Tier 1 Recruiting Requests in our ticketing system Freshservice: Scope, solve and respond to internal tickets regarding candidate processing, job posts, recruiting tools, offers, etc. Provision access for recruiting tools. Manage recruiting administrative logistics including job opening and closing, maintenance, and more. Improve the quality of our ATS by identifying gaps in data integrity, recommending solutions and completing new data hygiene projects. We'd love to hear from you if you have: At least 1 year of recruiting coordination experience or equivalent experience Excellent organizational skills and attention to detail A great teammate mentality - you're willing to adjust and help where needed Knowledge of the recruiting process and experience navigating an ATS A customer service mentality; you optimize for candidate and partner experience and can translate information quickly and clearly to the end user You're comfortable making decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure While not required, it's an added plus if you also have: Experience with Greenhouse ATS, ModernLoop Scheduling Tool, Google Suite, Slack and Asana You are naturally curious and ask questions/capture evidence to identify the root cause of an issue. Proven track record to prioritize tasks At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Apply for this job indicates a required field First Name Last Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Other Website Why do you want to join Figma? Please share 3-4 sentences on why you want to join Figma Pronouns Select If you'd like to, please let us know your pronouns. Additional Information Add a cover letter or anything else you'd like to share From where do you intend to work? Please list city and state. (ie: San Francisco, CA) Preferred First Name Are you authorized to work in the country for which you applied? Select Have you ever worked for Figma before, as an employee or a contractor/consultant? Select
Jun 04, 2025
Full time
Recruiting Associate (London, United Kingdom) London, England Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web , Figma helps entire product teams brainstorm , design and build better products - from start to finish. Whether it's consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone-comemake with us! We're looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling, ensuring interviews run smoothly and efficiently, and supporting our Tier 1 recruiting requests, which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease. This role is essential in elevating our recruiting, interviewer and candidate experience. You'll work closely with recruiters, leaders, and executive assistants from different departments to make sure all their collective needs are supported. This is a full time role held from our London Hub. What you'll do at Figma: Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process. Coordinate a high volume of sophisticated scheduling requests including zoom screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process. Use Greenhouse, our applicant tracking system, to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop, our interview scheduling tool, to schedule and handle interviews. Partner with Executive Assistants to create harmonious candidate/interviewer experience. Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement. Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency. Handle Tier 1 Recruiting Requests in our ticketing system Freshservice: Scope, solve and respond to internal tickets regarding candidate processing, job posts, recruiting tools, offers, etc. Provision access for recruiting tools. Manage recruiting administrative logistics including job opening and closing, maintenance, and more. Improve the quality of our ATS by identifying gaps in data integrity, recommending solutions and completing new data hygiene projects. We'd love to hear from you if you have: At least 1 year of recruiting coordination experience or equivalent experience Excellent organizational skills and attention to detail A great teammate mentality - you're willing to adjust and help where needed Knowledge of the recruiting process and experience navigating an ATS A customer service mentality; you optimize for candidate and partner experience and can translate information quickly and clearly to the end user You're comfortable making decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure While not required, it's an added plus if you also have: Experience with Greenhouse ATS, ModernLoop Scheduling Tool, Google Suite, Slack and Asana You are naturally curious and ask questions/capture evidence to identify the root cause of an issue. Proven track record to prioritize tasks At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Apply for this job indicates a required field First Name Last Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Other Website Why do you want to join Figma? Please share 3-4 sentences on why you want to join Figma Pronouns Select If you'd like to, please let us know your pronouns. Additional Information Add a cover letter or anything else you'd like to share From where do you intend to work? Please list city and state. (ie: San Francisco, CA) Preferred First Name Are you authorized to work in the country for which you applied? Select Have you ever worked for Figma before, as an employee or a contractor/consultant? Select
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
Mar 18, 2025
Full time
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
