Assistant Project Manager opportunity with a leading interior fit out contractor! Your new company Hays Belfast are assisting a leading contractor specialising in high-quality fit-out and refurbishment projects in their search for an Assistant Project Manager. With a reputation for excellence and a commitment to delivering exceptional results, your new company is dedicated to creating inspiring spaces. They complete projects such as luxury hotel interiors, including both bedrooms and public areas, ensuring each space is functional, timeless, and enhances the guest experience. This is a brilliant opportunity to join a dynamic team that values innovation, collaboration, and professional growth. Your new role As an Assistant Project Manager, you will play a crucial role in supporting the smooth operation of fit-out and refurbishment projects. Your responsibilities will include providing administrative support to project managers and site teams, coordinating project documentation, maintaining accurate records, and ensuring effective communication between all stakeholders. You will also assist with procurement processes, site logistics, and health & safety compliance, helping to ensure projects are completed on time and within budget. Coordinate project meetings, including scheduling, taking minutes, and distributing action items.Liaise with subcontractors and suppliers for documentation, insurance, and compliance requirements.Track project timelines, deliverables, and milestones, helping ensure deadlines are met.Ensure health & safety documentation is up-to-date, and site records are compliant.Support the finance team with invoice tracking, expense reports, and project cost reporting. What you'll need to succeed To excel in this role, you will need strong organisational and multitasking abilities, high attention to detail, and excellent verbal and written communication skills. You should be able to work independently as well as part of a team, with a proactive approach to problem-solving. Proficiency in Microsoft Office Suite and familiarity with construction software such as Procore, Aconex, or Viewpoint is desirable. Previous experience in a construction, engineering, or architecture environment, along with knowledge of construction terminology and processes, will be advantageous. What you'll get in return In return for your hard work and dedication, you will receive a competitive salary and benefits package, along with opportunities for professional development and career advancement. You will be part of a supportive and collaborative team that values your contributions and encourages growth. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 01, 2025
Full time
Assistant Project Manager opportunity with a leading interior fit out contractor! Your new company Hays Belfast are assisting a leading contractor specialising in high-quality fit-out and refurbishment projects in their search for an Assistant Project Manager. With a reputation for excellence and a commitment to delivering exceptional results, your new company is dedicated to creating inspiring spaces. They complete projects such as luxury hotel interiors, including both bedrooms and public areas, ensuring each space is functional, timeless, and enhances the guest experience. This is a brilliant opportunity to join a dynamic team that values innovation, collaboration, and professional growth. Your new role As an Assistant Project Manager, you will play a crucial role in supporting the smooth operation of fit-out and refurbishment projects. Your responsibilities will include providing administrative support to project managers and site teams, coordinating project documentation, maintaining accurate records, and ensuring effective communication between all stakeholders. You will also assist with procurement processes, site logistics, and health & safety compliance, helping to ensure projects are completed on time and within budget. Coordinate project meetings, including scheduling, taking minutes, and distributing action items.Liaise with subcontractors and suppliers for documentation, insurance, and compliance requirements.Track project timelines, deliverables, and milestones, helping ensure deadlines are met.Ensure health & safety documentation is up-to-date, and site records are compliant.Support the finance team with invoice tracking, expense reports, and project cost reporting. What you'll need to succeed To excel in this role, you will need strong organisational and multitasking abilities, high attention to detail, and excellent verbal and written communication skills. You should be able to work independently as well as part of a team, with a proactive approach to problem-solving. Proficiency in Microsoft Office Suite and familiarity with construction software such as Procore, Aconex, or Viewpoint is desirable. Previous experience in a construction, engineering, or architecture environment, along with knowledge of construction terminology and processes, will be advantageous. What you'll get in return In return for your hard work and dedication, you will receive a competitive salary and benefits package, along with opportunities for professional development and career advancement. You will be part of a supportive and collaborative team that values your contributions and encourages growth. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Corporate Services - Office Teams - Experienced Professional At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do The main focus of this role is to provide a high level of support as part of the Partner Director Support Team in the London Office. The role requires strong organisational skills and high attention to detail as well as excellent command of the English language, both verbal and written, and good mathematical problem solving abilities. Role holders will need to have a level of confidence in managing relationships and liaising with clients, which will include senior level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role. The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. A flexible approach is essential as well as the ability to anticipate the needs of their own client group and manage a range of competing priorities to tight deadlines, coupled with confidence in delivering high standards of service at all times. Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. Diary administration as required including organising internal and external meetings and managing any logistics that may be required. Travel and expenses processing on an ad-hoc basis for Partners and Directors. Time Entry. Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand. Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required. Liaising with the Design team to ensure documents are formatted correctly in line with brand. Managing the Radius database - this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately. Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner. Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business. Helping other Assistants where necessary and providing cover for holiday/sickness. Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. What you'll need Prior experience supporting Directors and teams in a similar professional environment is required. Strong Microsoft skills essential (good working knowledge of Word and Excel). Educated to GCSE level or equivalent, with a grade 'B' or above in English Language and Maths. High level of accuracy and attention to detail. Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines. Ability to learn new systems and processes quickly and the desire to pick up new skills. Proactive, self-motivated and able to work on own initiative as well as with a team. Outstanding communication skills (verbal and written) in English. Discreet and able to handle sensitive information in confidence. Excellent interpersonal skills - confident, approachable with a good sense of humour. High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines. Ability to work independently and collaborate with a team, often under time constraints. Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools. Willingness to work outside of normal UK business hours, and as unique projects/needs arise. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organisation. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Jul 01, 2025
Full time
Corporate Services - Office Teams - Experienced Professional At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances. What you'll do The main focus of this role is to provide a high level of support as part of the Partner Director Support Team in the London Office. The role requires strong organisational skills and high attention to detail as well as excellent command of the English language, both verbal and written, and good mathematical problem solving abilities. Role holders will need to have a level of confidence in managing relationships and liaising with clients, which will include senior level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role. The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. A flexible approach is essential as well as the ability to anticipate the needs of their own client group and manage a range of competing priorities to tight deadlines, coupled with confidence in delivering high standards of service at all times. Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. Diary administration as required including organising internal and external meetings and managing any logistics that may be required. Travel and expenses processing on an ad-hoc basis for Partners and Directors. Time Entry. Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand. Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required. Liaising with the Design team to ensure documents are formatted correctly in line with brand. Managing the Radius database - this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately. Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner. Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business. Helping other Assistants where necessary and providing cover for holiday/sickness. Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. What you'll need Prior experience supporting Directors and teams in a similar professional environment is required. Strong Microsoft skills essential (good working knowledge of Word and Excel). Educated to GCSE level or equivalent, with a grade 'B' or above in English Language and Maths. High level of accuracy and attention to detail. Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines. Ability to learn new systems and processes quickly and the desire to pick up new skills. Proactive, self-motivated and able to work on own initiative as well as with a team. Outstanding communication skills (verbal and written) in English. Discreet and able to handle sensitive information in confidence. Excellent interpersonal skills - confident, approachable with a good sense of humour. High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines. Ability to work independently and collaborate with a team, often under time constraints. Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools. Willingness to work outside of normal UK business hours, and as unique projects/needs arise. Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organisation. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. The firm offers market-leading benefits that provide flexible options to support our employee's needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning. The benefit type and level differ per location. AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
Jun 27, 2025
Full time
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Jun 27, 2025
Full time
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Role: Executive Assistant Salary: Competitive Job Status: Permanent/ Full Time Location: Takeley, Essex Vacancy Reference: VR/05332 Role Description: Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution. They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact. The Role: Strategic Executive Support Manage complex diaries and international travel logistics for C-suite leaders Prepare executive-level documentation including board agendas, strategic minutes, and action plans Handle confidential information and high-level communications with discretion and professionalism Operational & Project Coordination Track and report on strategic initiatives across the UK and European entities Develop dashboards and briefings to inform executive decision-making Proactively identify and mitigate project risks to ensure seamless execution Stakeholder & Leadership Engagement Act as a key liaison between executive leadership and internal/external stakeholders Coordinate with department heads to drive cross-functional alignment Support high-level meetings with clients and partners, including relationship management Administrative Excellence Maintain accurate executive documentation and business records Provide day-to-day administrative support, including HR, procurement, and finance coordination Champion process improvement and efficiency in internal systems and workflows The Ideal Candidate: Essential Proven experience supporting senior leadership or C-Level executives Impeccable organisation, communication, and multitasking abilities Proficiency in Microsoft Office and absolute discretion in handling sensitive information Desirable Background in signage, events, or creative industries Familiarity with project management tools (e.g., Smartsheet, CRM platforms) Spanish language skills or experience working with international teams A proactive, solutions-oriented mindset with a drive for continuous improvement Why Join? Competitive salary and benefits package A collaborative, forward-thinking team culture Exciting career progression and personal development opportunities Work for a market leader recognised globally for innovation and excellence
Jun 27, 2025
Full time
Role: Executive Assistant Salary: Competitive Job Status: Permanent/ Full Time Location: Takeley, Essex Vacancy Reference: VR/05332 Role Description: Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution. They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact. The Role: Strategic Executive Support Manage complex diaries and international travel logistics for C-suite leaders Prepare executive-level documentation including board agendas, strategic minutes, and action plans Handle confidential information and high-level communications with discretion and professionalism Operational & Project Coordination Track and report on strategic initiatives across the UK and European entities Develop dashboards and briefings to inform executive decision-making Proactively identify and mitigate project risks to ensure seamless execution Stakeholder & Leadership Engagement Act as a key liaison between executive leadership and internal/external stakeholders Coordinate with department heads to drive cross-functional alignment Support high-level meetings with clients and partners, including relationship management Administrative Excellence Maintain accurate executive documentation and business records Provide day-to-day administrative support, including HR, procurement, and finance coordination Champion process improvement and efficiency in internal systems and workflows The Ideal Candidate: Essential Proven experience supporting senior leadership or C-Level executives Impeccable organisation, communication, and multitasking abilities Proficiency in Microsoft Office and absolute discretion in handling sensitive information Desirable Background in signage, events, or creative industries Familiarity with project management tools (e.g., Smartsheet, CRM platforms) Spanish language skills or experience working with international teams A proactive, solutions-oriented mindset with a drive for continuous improvement Why Join? Competitive salary and benefits package A collaborative, forward-thinking team culture Exciting career progression and personal development opportunities Work for a market leader recognised globally for innovation and excellence
About the role Sytner Sheffield has a fantastic opportunity available for an Accounts Assistant to join their team. As a Sytner Accounts Assistant, you will support the day to day functions of the accounts department from the sales and purchase ledgers to the daily cash postings and bank reconciliations. You will also assist the Dealership Accountant and Management team in other ad-hoc duties where required. Sytner Accounts Assistants work a variety of flexible patterns between Mondays Friday; however, this sometimes can include weekends to ensure we provide our customers with the highest possible levels of service. About You When applying for this role please consider that we require candidates to have experience within an administrative role as a minimum requirement for this role. Previous experience and a good working knowledge of all accounting routines, including stock checks and month-end reconciliations are essential. Knowledge of the CDK/Kerridge Dealer Management system and Microsoft Office would is not essential but would be advantageous. Ideally, you will be enthusiastic, well organised, diligent, and able to work to strict deadlines whilst paying attention to detail and working both as an individual and as part of a small team. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We have a working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. We are committed to creating an equitable environment and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Jun 27, 2025
Full time
About the role Sytner Sheffield has a fantastic opportunity available for an Accounts Assistant to join their team. As a Sytner Accounts Assistant, you will support the day to day functions of the accounts department from the sales and purchase ledgers to the daily cash postings and bank reconciliations. You will also assist the Dealership Accountant and Management team in other ad-hoc duties where required. Sytner Accounts Assistants work a variety of flexible patterns between Mondays Friday; however, this sometimes can include weekends to ensure we provide our customers with the highest possible levels of service. About You When applying for this role please consider that we require candidates to have experience within an administrative role as a minimum requirement for this role. Previous experience and a good working knowledge of all accounting routines, including stock checks and month-end reconciliations are essential. Knowledge of the CDK/Kerridge Dealer Management system and Microsoft Office would is not essential but would be advantageous. Ideally, you will be enthusiastic, well organised, diligent, and able to work to strict deadlines whilst paying attention to detail and working both as an individual and as part of a small team. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We have a working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. We are committed to creating an equitable environment and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Our client based in Aberdeen is looking for Resources Assistant/Dispatcher to join their team on a 3-month contract basis with the view to go staff. The Resources Assistant is responsible for providing administrative support to Resources Coordinators (Asset, M&S and/or Product Coordinators), enabling them to focus on planning tasks. The Resources Assistant identifies possible future resource needs based on upcoming jobs reflected on the business systems and communicates these to the Resources Coordinator. Track job start/end dates in planning system of record (iDistrict, JMP, FDP) to coordinate scheduling and mobilization of to/from and between rigs and service delivery locations. Support data entry to business systems in use by Resources Coordinator and initiate relevant notifications to all involved parties. Liaise with Coordinators and other functions to facilitate the equipment movements and monitor lead time. Perform administrative tasks related to import/export and inter location shipments, including physical and system-based(OneClick, iBaserequests, TMS, LCT) actions. Perform administrative tasks related to entering M&S requests into the appropriate business systems. Maintain permits for equipment, transportation of dangerous goods paperwork, and insurance paperwork. Complete fixed asset disposal paperwork or fixed asset acquisition paperwork and review monthly asset movements reports. Support Asset Coordinator in the completion of fixed asset reconciliation tasks. Assist TLM in equipment receptions and on-boarding, including mechanical lifting duties for shipping. Experience & Qualifications Previous logistics experience/knowledge required Experience with logistics related tasks including customs clearance, generating shipping requests. Must be computer literate, use of complex systems. Creating purchase orders and tracking orders until receipt. Good planning skills. Good communication skills, face to face, phone and email. Must work well as part of a team. SAP knowledge/Experience Desirable
Jun 27, 2025
Contractor
Our client based in Aberdeen is looking for Resources Assistant/Dispatcher to join their team on a 3-month contract basis with the view to go staff. The Resources Assistant is responsible for providing administrative support to Resources Coordinators (Asset, M&S and/or Product Coordinators), enabling them to focus on planning tasks. The Resources Assistant identifies possible future resource needs based on upcoming jobs reflected on the business systems and communicates these to the Resources Coordinator. Track job start/end dates in planning system of record (iDistrict, JMP, FDP) to coordinate scheduling and mobilization of to/from and between rigs and service delivery locations. Support data entry to business systems in use by Resources Coordinator and initiate relevant notifications to all involved parties. Liaise with Coordinators and other functions to facilitate the equipment movements and monitor lead time. Perform administrative tasks related to import/export and inter location shipments, including physical and system-based(OneClick, iBaserequests, TMS, LCT) actions. Perform administrative tasks related to entering M&S requests into the appropriate business systems. Maintain permits for equipment, transportation of dangerous goods paperwork, and insurance paperwork. Complete fixed asset disposal paperwork or fixed asset acquisition paperwork and review monthly asset movements reports. Support Asset Coordinator in the completion of fixed asset reconciliation tasks. Assist TLM in equipment receptions and on-boarding, including mechanical lifting duties for shipping. Experience & Qualifications Previous logistics experience/knowledge required Experience with logistics related tasks including customs clearance, generating shipping requests. Must be computer literate, use of complex systems. Creating purchase orders and tracking orders until receipt. Good planning skills. Good communication skills, face to face, phone and email. Must work well as part of a team. SAP knowledge/Experience Desirable
The Assistant Accountant role is an exciting opportunity to support a growing finance team Based in Thame. This permanent position offers a chance to develop accounting skills in a structured environment. Client Details This company is a medium-sized organisation delivering high-quality services and products to its clients. The are looking for an experienced Assistant Accountant to be responsible for accounts payable and month end duties. Description Assistant Accountant responsibilities: Match invoices to purchase orders and goods received notes. Follow up disputed invoices with budget holders. Generate payments schedules for authorisation. Processing supplies invoices. Assist with the preparation of monthly management accounts. Perform company credit card reconciliations. Maintain and reconcile key balance sheet accounts. Allocate operating costs. Collaborate with internal departments to ensure accurate financial reporting. Contribute to process improvement initiatives within the finance team. Provide administrative support to the accounting and finance department as needed. Profile A successful Assistant Accountant should have: A strong foundation in accounting principles. Able to prioritise workload effectively. Ability to meet tight deadlines. Excellent team player and able to work on own initiative. Proficiency in financial systems and Microsoft Excel. Excellent attention to detail and organisational skills. Job Offer Assistant Accountant job on offer: A competitive salary ranging between 30,000 and 38,000 per annum. Based in Thame with parking on site. Hybrid working 2 days in the office. Comprehensive benefits package. A permanent role with opportunities for growth and development. If you are ready to take the next step in your accounting career, we encourage you to apply for this Assistant Accountant position in Thame.
Jun 27, 2025
Full time
The Assistant Accountant role is an exciting opportunity to support a growing finance team Based in Thame. This permanent position offers a chance to develop accounting skills in a structured environment. Client Details This company is a medium-sized organisation delivering high-quality services and products to its clients. The are looking for an experienced Assistant Accountant to be responsible for accounts payable and month end duties. Description Assistant Accountant responsibilities: Match invoices to purchase orders and goods received notes. Follow up disputed invoices with budget holders. Generate payments schedules for authorisation. Processing supplies invoices. Assist with the preparation of monthly management accounts. Perform company credit card reconciliations. Maintain and reconcile key balance sheet accounts. Allocate operating costs. Collaborate with internal departments to ensure accurate financial reporting. Contribute to process improvement initiatives within the finance team. Provide administrative support to the accounting and finance department as needed. Profile A successful Assistant Accountant should have: A strong foundation in accounting principles. Able to prioritise workload effectively. Ability to meet tight deadlines. Excellent team player and able to work on own initiative. Proficiency in financial systems and Microsoft Excel. Excellent attention to detail and organisational skills. Job Offer Assistant Accountant job on offer: A competitive salary ranging between 30,000 and 38,000 per annum. Based in Thame with parking on site. Hybrid working 2 days in the office. Comprehensive benefits package. A permanent role with opportunities for growth and development. If you are ready to take the next step in your accounting career, we encourage you to apply for this Assistant Accountant position in Thame.
About the team This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed. The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, HR Officer, Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced. About this role The Executive Assistant (EA) to the Chief Executive at Impetus plays a vital role in providing high-level administrative and project management support to the Chief Executive and ensuring the smooth operating of the Senior Management Team (SMT). The EA acts as a key liaison between the Chief Executive and internal/external stakeholders, managing sensitive information and handling a wide range of administrative and executive support tasks. This dynamic position requires the ability to anticipate needs, think critically, and offer creative solutions to problems with a high level of professionalism and confidentiality. Key responsibilities Executive Support: Provide sophisticated calendar management for the Chief Executive. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive, including those of a highly confidential or critical nature. Prioritise and determine the appropriate course of action, referral, or response, exercising judgement to reflect the Chief Executive's style and organisational policy. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate the Chief Executive's needs (e.g. travel bookings, briefings, preparation time) in advance of meetings, conferences, etc. Coordinate all SMT meetings and offsites and assist with staff meetings and events as needed. Work closely with the Chief Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief Executive updated. Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chief Executive and staff, demonstrating leadership to maintain credibility, trust and support with the senior management team. Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expenses. Governance: Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings, sub committees and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes. Operations Support: Support a professional and effective office/remote working environment for Impetus staff. Assist the Director of Finance and Operations (DFO) with any ad hoc Operations duties and projects, such as an office move, health and safety reviews, optimising remote and agile working. Assist the HR and Learning Manager with HR administration, including straightforward queries, recruitment support and ad hoc projects where needed. Person specification Essential: Qualifications and Experience: Significant executive support experience, acting as a trusted advisor and support to senior colleague/s (ideally within the charity or not for profit sector). Good business acumen and a keen interest and understanding of operations support. Excellent technical skills. Experience utilising CRM systems effectively; expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials. Exceptional organisational skills and impeccable attention to detail. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to complete a high volume of tasks and projects with little or no guidance. Excellent judgement and problem solving; with the ability to make appropriate, informed decisions regarding priorities and available time. Excellent project management and planning skills, including effective contingency planning and responsibility for managing actions, people and priorities. People and Communication skills: High degree of proactive professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, charity partners, donors, and other external stakeholders. Work flexibly, collaboratively and creatively, with the ability to adapt to change, and work effectively as part of a team, remain calm under pressure and support others where required. Commitment to a continual focus on improving service to stakeholders, both internal and external. Excellent written and verbal communication skills with experience of writing in a variety of formats and communicating complex and sensitive information in a clear, correct, coherent and professional manner. Ability to influence and negotiate, presenting arguments or proposals with skill and confidence. Ability to maintain a high level of integrity and discretion when handling confidential information, dealing with sensitive issues and managing conflict. Commitment to Impetus' mission and values: Ability to act as an ambassador for the organisation. A commitment to equality, diversity and inclusion with the ability to execute work with a diversity, equity, and inclusion lens. Desirable: Experience working in the charity or not for profit sector. Experience working with a not for profit Board. A keen interest in youth and/or education sector. Our commitment to equality, diversity and inclusion We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop. We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful. We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements. Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you'd like to explore. Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex and sexual orientation. We value diversity and welcome applications from people of all backgrounds. How to apply You will need to: Complete the online form (including the equal opportunities monitoring form). Upload a comprehensive CV and supporting statement. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification. You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage. The deadline for applications is 9am Monday 14th July 2025. Interviews First round interviews will take place: 21st July 2025. Second round interviews will take place: 28th July 2025. You will also be required to provide proof of your eligibility to work in the UK. Personal Data Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.
Jun 27, 2025
Full time
About the team This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed. The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, HR Officer, Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced. About this role The Executive Assistant (EA) to the Chief Executive at Impetus plays a vital role in providing high-level administrative and project management support to the Chief Executive and ensuring the smooth operating of the Senior Management Team (SMT). The EA acts as a key liaison between the Chief Executive and internal/external stakeholders, managing sensitive information and handling a wide range of administrative and executive support tasks. This dynamic position requires the ability to anticipate needs, think critically, and offer creative solutions to problems with a high level of professionalism and confidentiality. Key responsibilities Executive Support: Provide sophisticated calendar management for the Chief Executive. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive, including those of a highly confidential or critical nature. Prioritise and determine the appropriate course of action, referral, or response, exercising judgement to reflect the Chief Executive's style and organisational policy. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate the Chief Executive's needs (e.g. travel bookings, briefings, preparation time) in advance of meetings, conferences, etc. Coordinate all SMT meetings and offsites and assist with staff meetings and events as needed. Work closely with the Chief Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief Executive updated. Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chief Executive and staff, demonstrating leadership to maintain credibility, trust and support with the senior management team. Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expenses. Governance: Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings, sub committees and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes. Operations Support: Support a professional and effective office/remote working environment for Impetus staff. Assist the Director of Finance and Operations (DFO) with any ad hoc Operations duties and projects, such as an office move, health and safety reviews, optimising remote and agile working. Assist the HR and Learning Manager with HR administration, including straightforward queries, recruitment support and ad hoc projects where needed. Person specification Essential: Qualifications and Experience: Significant executive support experience, acting as a trusted advisor and support to senior colleague/s (ideally within the charity or not for profit sector). Good business acumen and a keen interest and understanding of operations support. Excellent technical skills. Experience utilising CRM systems effectively; expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials. Exceptional organisational skills and impeccable attention to detail. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to complete a high volume of tasks and projects with little or no guidance. Excellent judgement and problem solving; with the ability to make appropriate, informed decisions regarding priorities and available time. Excellent project management and planning skills, including effective contingency planning and responsibility for managing actions, people and priorities. People and Communication skills: High degree of proactive professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, charity partners, donors, and other external stakeholders. Work flexibly, collaboratively and creatively, with the ability to adapt to change, and work effectively as part of a team, remain calm under pressure and support others where required. Commitment to a continual focus on improving service to stakeholders, both internal and external. Excellent written and verbal communication skills with experience of writing in a variety of formats and communicating complex and sensitive information in a clear, correct, coherent and professional manner. Ability to influence and negotiate, presenting arguments or proposals with skill and confidence. Ability to maintain a high level of integrity and discretion when handling confidential information, dealing with sensitive issues and managing conflict. Commitment to Impetus' mission and values: Ability to act as an ambassador for the organisation. A commitment to equality, diversity and inclusion with the ability to execute work with a diversity, equity, and inclusion lens. Desirable: Experience working in the charity or not for profit sector. Experience working with a not for profit Board. A keen interest in youth and/or education sector. Our commitment to equality, diversity and inclusion We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop. We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful. We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements. Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you'd like to explore. Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex and sexual orientation. We value diversity and welcome applications from people of all backgrounds. How to apply You will need to: Complete the online form (including the equal opportunities monitoring form). Upload a comprehensive CV and supporting statement. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification. You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage. The deadline for applications is 9am Monday 14th July 2025. Interviews First round interviews will take place: 21st July 2025. Second round interviews will take place: 28th July 2025. You will also be required to provide proof of your eligibility to work in the UK. Personal Data Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jun 27, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
As an Executive Assistant, you will provide crucial administrative support to senior leaders within a not-for-profit organisation, ensuring the seamless management of schedules, correspondence, and meetings. This role requires exceptional organisational skills and the ability to manage multiple tasks with precision. Client Details This not-for-profit organisation operates within the education and accreditation sector, offering opportunities to work in a supportive and structured environment. It is a medium-sized organisation that places a strong emphasis on delivering quality services to its stakeholders. Description Manage the daily schedule and appointments for senior executives. Coordinate meetings, including preparing agendas and taking minutes. Handle correspondence and communications on behalf of executives. Assist in the preparation of reports, presentations, and documentation. Maintain and organise filing systems, ensuring confidentiality is upheld. Coordinate travel arrangements and logistics for executives. Act as a point of contact for internal and external stakeholders. Support the wider team with ad hoc administrative tasks as needed. Profile A successful Executive Assistant should have: Previous experience in an administrative or secretarial role within a professional setting. Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. A high level of discretion and the ability to handle sensitive information. Attention to detail and a proactive approach to problem-solving. Job Offer A fixed-term contract with a salary range of 28,000 to 30,000, depending on experience. Opportunities to work within a well-established not-for-profit organisation in the education sector. A supportive and professional working environment. Access to benefits and potential career development opportunities. Generous holiday leave to support work-life balance. If you are a detail-oriented professional looking to make a meaningful impact, apply today for this Executive Assistant role in the not-for-profit sector!
Jun 27, 2025
Contractor
As an Executive Assistant, you will provide crucial administrative support to senior leaders within a not-for-profit organisation, ensuring the seamless management of schedules, correspondence, and meetings. This role requires exceptional organisational skills and the ability to manage multiple tasks with precision. Client Details This not-for-profit organisation operates within the education and accreditation sector, offering opportunities to work in a supportive and structured environment. It is a medium-sized organisation that places a strong emphasis on delivering quality services to its stakeholders. Description Manage the daily schedule and appointments for senior executives. Coordinate meetings, including preparing agendas and taking minutes. Handle correspondence and communications on behalf of executives. Assist in the preparation of reports, presentations, and documentation. Maintain and organise filing systems, ensuring confidentiality is upheld. Coordinate travel arrangements and logistics for executives. Act as a point of contact for internal and external stakeholders. Support the wider team with ad hoc administrative tasks as needed. Profile A successful Executive Assistant should have: Previous experience in an administrative or secretarial role within a professional setting. Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. A high level of discretion and the ability to handle sensitive information. Attention to detail and a proactive approach to problem-solving. Job Offer A fixed-term contract with a salary range of 28,000 to 30,000, depending on experience. Opportunities to work within a well-established not-for-profit organisation in the education sector. A supportive and professional working environment. Access to benefits and potential career development opportunities. Generous holiday leave to support work-life balance. If you are a detail-oriented professional looking to make a meaningful impact, apply today for this Executive Assistant role in the not-for-profit sector!
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Greenford, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 26, 2025
Full time
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Greenford, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Banbury, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program.Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 26, 2025
Full time
Protyre Autocare is a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking a Truck Tyre Technician to join our growing team. Our Truck Tyre Technicians are responsible for competent tyre fitting and repairs, ensuring work is completed on commercial vehicles safely and to a high standard while delivering excellent customer service. Location : Based in Banbury, callouts as required Essential: Full UK Driving Licence and aged at least 21 years old for insurance purposes Benefits: A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program.Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work, Charity Match. Employee of the month; a chance to win a £50 voucher. Centre of the month; a chance to win a race at your local go-karting track. About the role: Complete tyre fitting and repairs on commercial vehicles. Working in a safe manner and always comply with health & safety regulations. Ensuring you do not work on any product or service that you have not been assessed as competent in or trained to conduct. Maintain accurate documentation in line with company policies and procedures Making customers and/or management aware of any additional faults found on the customers vehicle. About you: Previous experience as a commercial or agricultural tyre fitter / mechanic Excellent customer service skills Experience in a professional workshop environment Ensure the work is carried out in line with Company policies and procedures The ability to work as part of a busy team in a fast-paced dynamic environment The willingness to constantly learn and improve your knowledge The ability to act on your own initiative and take responsibility for the quality of your work Full valid Driving Licence Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Our client is a leading IT organisation who are looking for a detail oriented and proactive Accounts Assistant to join the finance team. This is an office-based role, ideal for someone with 1-2 years of experience in an accounts position who is eager to develop their skills and grow within a supportive and collaborative team. Job Title: Accounts Assistant Job Type: Permanent Location: Farnborough Salary: £30,000 - £32,000 p.a Reference no: 15810 Accounts Assistant - About The Role The Accounts Assistant will play a key role in supporting the Finance Manager with a range of accounting and administrative tasks. Key responsibilities: Processing purchase invoices and reconciling supplier statements Advising on credit risk, monitoring and chasing outstanding customer payments Sales ledger management, including raising customer invoices and credit notes Perform bank reconciliations Data entry and maintaining accurate financial records Monitoring accuracy of financial data supplied to parent company Assisting in the preparation of VAT returns, undertaking VAT reconciliation and overseeing monthly VAT payments Assisting with month-end processes, including journals and accruals. Commission calculations and supporting payroll preparation. General office administration related to finance. Assisting in the annual audit process and preparation of annual financial statements The successful Accounts Assistant will have: Have previous experience in an accounting role . Good understanding of bookkeeping and accounting principles Proficiency in Microsoft Excel and accounting software Strong attention to detail and accuracy Ability to manage time effectively and prioritise tasks Good communication skills AAT qualified or studying towards it. Experience in the distribution/logistics sector is desirable Accounts Assistant Benefits 25 days holiday (plus bank holidays) 10% company bonus Pay care scheme Pension scheme Regular social events Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £150 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Jun 26, 2025
Full time
Our client is a leading IT organisation who are looking for a detail oriented and proactive Accounts Assistant to join the finance team. This is an office-based role, ideal for someone with 1-2 years of experience in an accounts position who is eager to develop their skills and grow within a supportive and collaborative team. Job Title: Accounts Assistant Job Type: Permanent Location: Farnborough Salary: £30,000 - £32,000 p.a Reference no: 15810 Accounts Assistant - About The Role The Accounts Assistant will play a key role in supporting the Finance Manager with a range of accounting and administrative tasks. Key responsibilities: Processing purchase invoices and reconciling supplier statements Advising on credit risk, monitoring and chasing outstanding customer payments Sales ledger management, including raising customer invoices and credit notes Perform bank reconciliations Data entry and maintaining accurate financial records Monitoring accuracy of financial data supplied to parent company Assisting in the preparation of VAT returns, undertaking VAT reconciliation and overseeing monthly VAT payments Assisting with month-end processes, including journals and accruals. Commission calculations and supporting payroll preparation. General office administration related to finance. Assisting in the annual audit process and preparation of annual financial statements The successful Accounts Assistant will have: Have previous experience in an accounting role . Good understanding of bookkeeping and accounting principles Proficiency in Microsoft Excel and accounting software Strong attention to detail and accuracy Ability to manage time effectively and prioritise tasks Good communication skills AAT qualified or studying towards it. Experience in the distribution/logistics sector is desirable Accounts Assistant Benefits 25 days holiday (plus bank holidays) 10% company bonus Pay care scheme Pension scheme Regular social events Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £150 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time role (35 hours/week) is hybrid, requiring three days per week onsite in Battersea. From September, the role will move to South Kensington. Some early evening/weekend work may be required from time to time. The position is due to start the week of Monday 7th July and will run until the end of October 2025. Supporting the Advancement and Alumni Relations Team, you'll assist with event logistics, invitation lists, RSVPs, data entry (Raiser's Edge), and general administrative tasks. On event days, duties include organising a welcome desk, greeting guests, ordering name badges, and distributing branded items. The ideal candidate must have previous events experience, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, as is experience with database management. Proficiency in Microsoft Office is required, along with prior use of Raiser's Edge. The post is looking to start from the week of Monday 7th July, so you will need to be available to meet these timeframes for consideration.
Jun 26, 2025
Seasonal
Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time role (35 hours/week) is hybrid, requiring three days per week onsite in Battersea. From September, the role will move to South Kensington. Some early evening/weekend work may be required from time to time. The position is due to start the week of Monday 7th July and will run until the end of October 2025. Supporting the Advancement and Alumni Relations Team, you'll assist with event logistics, invitation lists, RSVPs, data entry (Raiser's Edge), and general administrative tasks. On event days, duties include organising a welcome desk, greeting guests, ordering name badges, and distributing branded items. The ideal candidate must have previous events experience, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, as is experience with database management. Proficiency in Microsoft Office is required, along with prior use of Raiser's Edge. The post is looking to start from the week of Monday 7th July, so you will need to be available to meet these timeframes for consideration.
Job description We are looking for a confident individual who can take on the role of partners' assistant and assistant studio manager to our busy London studio. You will be part of an administrative team. You will be responsible for and involved in a range of tasks such as: managing the partners' correspondence and travel arrangements liaising with lecture and jury organisers and producing publicity materials, abstracts etc. acting as first point of contact for visitors and new staff assisting with the running and maintenance of office premises assisting with studio infrastructure, email/post, office supplies and H&S assisting with organisation of studio events and office trips coordinating exhibitions and related PR events including any associated logistics keeping office address book up to date Skills We are seeking outgoing and creative applicants with the following skills and experience: ability to work well independently, proactively and efficiently carry out routine work as well as respond flexibly to ad hoc tasks as required good written and verbal communication strong organisational skills attention to detail and ability to work in a fast-paced environment proficient use of MS Office confident use of Adobe InDesign additional language skills are an advantage, but not required How we work We are a European practice in outlook and staff composition. First established in London, we have been operating a studio in Zurich since 2010 and a one in Brussels since 2024. We are currently involved in a wide range of international projects ranging from urban planning to regeneration, public buildings, housing and private houses. Our approach to work is based on a collaborative ethos: we value teamwork both as a way of developing rewarding relationships with colleagues, clients and consultants, and as a tool for broadening our cultural and disciplinary references. Sergison Bates architects is a partnership, with two of the three partners based in our London studio with four associates, two senior architects and 29 staff. Following the lifting of pandemic restrictions, we have implemented a mix of office and home working for most of our staff. Salary £30,000 - £35,000, for the full position and depending on experience. Contract type Full-time or part-time hours can be negotiated depending on the candidate's experience and availability. The employment contract states a three-month probationary period, and our usual office hours are Monday to Friday, 9.30 to 18.30, with one hour for lunch. Entitlements and benefits Additional holidays for office closure between Christmas and New Year. Cycle to work scheme / Tech scheme Enhanced maternity/paternity policy Openness to accommodating caring responsibilities Place of work Your normal place of employment is at our studio at 34 Clerkenwell Close, EC1R 0AU London. Due to the nature of the role office attendance is required.
Jun 26, 2025
Full time
Job description We are looking for a confident individual who can take on the role of partners' assistant and assistant studio manager to our busy London studio. You will be part of an administrative team. You will be responsible for and involved in a range of tasks such as: managing the partners' correspondence and travel arrangements liaising with lecture and jury organisers and producing publicity materials, abstracts etc. acting as first point of contact for visitors and new staff assisting with the running and maintenance of office premises assisting with studio infrastructure, email/post, office supplies and H&S assisting with organisation of studio events and office trips coordinating exhibitions and related PR events including any associated logistics keeping office address book up to date Skills We are seeking outgoing and creative applicants with the following skills and experience: ability to work well independently, proactively and efficiently carry out routine work as well as respond flexibly to ad hoc tasks as required good written and verbal communication strong organisational skills attention to detail and ability to work in a fast-paced environment proficient use of MS Office confident use of Adobe InDesign additional language skills are an advantage, but not required How we work We are a European practice in outlook and staff composition. First established in London, we have been operating a studio in Zurich since 2010 and a one in Brussels since 2024. We are currently involved in a wide range of international projects ranging from urban planning to regeneration, public buildings, housing and private houses. Our approach to work is based on a collaborative ethos: we value teamwork both as a way of developing rewarding relationships with colleagues, clients and consultants, and as a tool for broadening our cultural and disciplinary references. Sergison Bates architects is a partnership, with two of the three partners based in our London studio with four associates, two senior architects and 29 staff. Following the lifting of pandemic restrictions, we have implemented a mix of office and home working for most of our staff. Salary £30,000 - £35,000, for the full position and depending on experience. Contract type Full-time or part-time hours can be negotiated depending on the candidate's experience and availability. The employment contract states a three-month probationary period, and our usual office hours are Monday to Friday, 9.30 to 18.30, with one hour for lunch. Entitlements and benefits Additional holidays for office closure between Christmas and New Year. Cycle to work scheme / Tech scheme Enhanced maternity/paternity policy Openness to accommodating caring responsibilities Place of work Your normal place of employment is at our studio at 34 Clerkenwell Close, EC1R 0AU London. Due to the nature of the role office attendance is required.
Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the CEO of a leading FMCG company based in the Hertfordshire. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within C Suite. The successful candidate will be based in their central Watford office, working closely with the CEO to provide high-level EA and strategic support to the Board. Confidentiality, initiative and discretion are prerequisites. They are looking for this new addition to join to support their CEO in his pivotal role. Location: Watford, Hertfordshire Salary: £55,000 per annum. Full time office based Contract: Permanent Consultant: - Please direct any enquiries relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. Your role will also have Board exposure and evolve with the company's growth and you will have the flexibility to define key responsibilities that support the CEO's effectiveness in driving the vision and success of the business. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise national and international travel arrangements for the CEO business trips to include complex visas Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant supporting C Suite within the FMCG industry. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 5 years + experience as an Executive Assistant within a corporate or FMCG industry. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience at Board level. This role is perfect for someone eager to grow with a market leading company. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
Jun 26, 2025
Full time
Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the CEO of a leading FMCG company based in the Hertfordshire. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within C Suite. The successful candidate will be based in their central Watford office, working closely with the CEO to provide high-level EA and strategic support to the Board. Confidentiality, initiative and discretion are prerequisites. They are looking for this new addition to join to support their CEO in his pivotal role. Location: Watford, Hertfordshire Salary: £55,000 per annum. Full time office based Contract: Permanent Consultant: - Please direct any enquiries relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. Your role will also have Board exposure and evolve with the company's growth and you will have the flexibility to define key responsibilities that support the CEO's effectiveness in driving the vision and success of the business. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise national and international travel arrangements for the CEO business trips to include complex visas Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant supporting C Suite within the FMCG industry. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 5 years + experience as an Executive Assistant within a corporate or FMCG industry. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience at Board level. This role is perfect for someone eager to grow with a market leading company. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
Job Title: Administrative Assistant Location: London, UK (In-Person) Start Date: Immediate Company: Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group) About Us Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of our London office. This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don't always follow a set routine. Role Overview The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally. Key Responsibilities Provide general administrative and clerical support to the operations and leadership team Manage calendars, schedule meetings, and coordinate logistics for team events and visitors Maintain office supplies and liaise with vendors for building services, IT support, and deliveries Assist with travel bookings and expense processing for team members Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.) Help keep records, policies, and compliance-related documents organized and accessible Coordinate internal communications and help maintain a professional office environment Provide ad hoc support to the broader UK team as needed Requirements 1-3 years of experience in an administrative or office support role Excellent written and verbal communication skills Highly organized, with the ability to multitask and work independently Comfortable with Microsoft Office (Outlook, Word, Excel, Teams) Positive attitude, team-oriented mindset, and attention to detail Experience in insurance or financial services is a plus, but not required What We Offer Competitive salary based on experience A supportive, professional working environment with exposure to a growing international business Opportunity to learn and grow as part of a close-knit team Centrally located office in the City of London Comprehensive benefits package , including: Private health insurance Critical illness cover Group life insurance Income protection Company pension scheme with employer contributions
Jun 24, 2025
Full time
Job Title: Administrative Assistant Location: London, UK (In-Person) Start Date: Immediate Company: Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group) About Us Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of our London office. This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don't always follow a set routine. Role Overview The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally. Key Responsibilities Provide general administrative and clerical support to the operations and leadership team Manage calendars, schedule meetings, and coordinate logistics for team events and visitors Maintain office supplies and liaise with vendors for building services, IT support, and deliveries Assist with travel bookings and expense processing for team members Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.) Help keep records, policies, and compliance-related documents organized and accessible Coordinate internal communications and help maintain a professional office environment Provide ad hoc support to the broader UK team as needed Requirements 1-3 years of experience in an administrative or office support role Excellent written and verbal communication skills Highly organized, with the ability to multitask and work independently Comfortable with Microsoft Office (Outlook, Word, Excel, Teams) Positive attitude, team-oriented mindset, and attention to detail Experience in insurance or financial services is a plus, but not required What We Offer Competitive salary based on experience A supportive, professional working environment with exposure to a growing international business Opportunity to learn and grow as part of a close-knit team Centrally located office in the City of London Comprehensive benefits package , including: Private health insurance Critical illness cover Group life insurance Income protection Company pension scheme with employer contributions
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Jun 23, 2025
Full time
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Protyre Autocare is a fast-growing national automotive company. We are currently seeking an experienced automotive Area Manager within our growing team. Reporting to the Regional Director and responsible for managing Centre Managers within Cheshire and North Wales Area. The purpose of the role is to develop the sales and profitability of each Centre and the delivery of an excellent customer experience through a team of Centre Manager direct reports and Centre staff indirect reports. Location : Cheshire and North Wales Essential: Previous experience in a similar role. Full UK Driving Licence. Package: OTE up to £88K Benefits: Company car, A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work About the role: Lead, coach, and develop Centre Managers and their teams to deliver exceptional customer service and drive sales performance. Ensure each centre is fully resourced and operates to the highest standards of professionalism, cleanliness, and customer experience. Create and execute structured business plans to exceed financial targets and improve profitability across the area. Analyse sales data, management accounts, and market trends to identify growth opportunities and reduce costs. Champion a safety-first culture by ensuring full Health & Safety compliance and proactive risk management at all centres. Oversee operational excellence through regular audits, stock management, and adherence to company procedures. Collaborate with Centre Managers to implement local marketing strategies and maximise customer engagement. Recruit, retain, and develop high-performing teams, ensuring succession planning and consistent performance management. Promote company values and ensure compliance with all HR policies, training standards, and internal controls. About you: You have proven experience in a multi-site management role within the automotive or fast-fit industry. You're a confident leader who excels at coaching, motivating, and developing high-performing teams across multiple locations. You bring strong commercial acumen, with a track record of driving sales growth, improving profitability, and delivering outstanding customer experiences. You're highly organised and data-driven, with the ability to analyse performance metrics, identify trends, and implement effective business strategies. You're a clear and persuasive communicator, able to influence at all levels and foster collaboration across teams. You're passionate about operational excellence, safety, and compliance, with a hands-on approach to problem-solving and continuous improvement. You understand the importance of people development, succession planning, and maintaining a positive, inclusive workplace culture. You're comfortable working independently, managing priorities, and making decisions in a fast-paced environment. A full UK driving licence is essential for this field-based role. Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
Jun 22, 2025
Full time
Protyre Autocare is a fast-growing national automotive company. We are currently seeking an experienced automotive Area Manager within our growing team. Reporting to the Regional Director and responsible for managing Centre Managers within Cheshire and North Wales Area. The purpose of the role is to develop the sales and profitability of each Centre and the delivery of an excellent customer experience through a team of Centre Manager direct reports and Centre staff indirect reports. Location : Cheshire and North Wales Essential: Previous experience in a similar role. Full UK Driving Licence. Package: OTE up to £88K Benefits: Company car, A chance to earn a regular bonus. Career development: we offer a variety of fully funded IMI courses. Staff discounts on servicing, tyres, and MOTs. Retail vouchers, Finder's fee, Life Insurance, Pension, Eye Care Vouchers, Buy/Sell Holiday, Flu Jab, Employee Assistant Program. Long Service Recognition, Enhance Maternity and Paternity, Cycle to Work About the role: Lead, coach, and develop Centre Managers and their teams to deliver exceptional customer service and drive sales performance. Ensure each centre is fully resourced and operates to the highest standards of professionalism, cleanliness, and customer experience. Create and execute structured business plans to exceed financial targets and improve profitability across the area. Analyse sales data, management accounts, and market trends to identify growth opportunities and reduce costs. Champion a safety-first culture by ensuring full Health & Safety compliance and proactive risk management at all centres. Oversee operational excellence through regular audits, stock management, and adherence to company procedures. Collaborate with Centre Managers to implement local marketing strategies and maximise customer engagement. Recruit, retain, and develop high-performing teams, ensuring succession planning and consistent performance management. Promote company values and ensure compliance with all HR policies, training standards, and internal controls. About you: You have proven experience in a multi-site management role within the automotive or fast-fit industry. You're a confident leader who excels at coaching, motivating, and developing high-performing teams across multiple locations. You bring strong commercial acumen, with a track record of driving sales growth, improving profitability, and delivering outstanding customer experiences. You're highly organised and data-driven, with the ability to analyse performance metrics, identify trends, and implement effective business strategies. You're a clear and persuasive communicator, able to influence at all levels and foster collaboration across teams. You're passionate about operational excellence, safety, and compliance, with a hands-on approach to problem-solving and continuous improvement. You understand the importance of people development, succession planning, and maintaining a positive, inclusive workplace culture. You're comfortable working independently, managing priorities, and making decisions in a fast-paced environment. A full UK driving licence is essential for this field-based role. Why join Protyre Autocare? Protyre Autocare is the UK's fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre Autocare is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS).
