Exec PA

Executive PA required for a 7 month fixed term contract

The role exists to support the Executive Team in managing daily activities alongside wider-reaching governance, management, and company responsibilities in line with the trading and strategic objectives.

• Accountable for providing high-quality, professional Executive PA support to the Executive Team and/or Directors (as described). Executive PA must be effective, talented, organised, and proficient in all their duties.
• Support your team by providing cover in their absence or where activities prescribe additional support which could include deputising for Group Governance and Executive Support Leader.
• To provide support to the Executive Team in a senior administrative capacity, cater to and anticipated needs to enable them to spend maximum time on strategic tasks.
• Workload planning: facilitate workload planning to ensure effective use of Officer/Directors' time.
• Diary Management: organise and arrange schedule of meetings both internally and externally
• Servicing of meetings
• Minute taking: document actions and matters agreed in meetings through accurate dictation. Save all documentation safely and securely, and if applicable, in line with GDPR Policy.
• Travel Management: Book all travel and accommodation in line with Travel and Subsistence Policy.
• Emails: coordinate and manage emails on behalf of Officer/Directors', as delegated. Responding proactively to external requests, responding to key stakeholders and clearing inbox of unessential emails.
• Research: when required, obtain information through research, prepare reports, and collate information to support the collation of presentations, speeches, and reports.
• Admin: deliver general administration duties in line with expected level and scope of role.
• Expenses: process, check and complete credit card returns, expenses and mileage for Officer/Directors in line with the Travel and Subsistence Policy and Financial Regulations.
• Budget Management: manage spend in line with budget allocation and authority limits

What you need to do now
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