The Business: Our client is a leading, global, Private Equity firm based in the heart of London. They are looking for an experienced Executive Assistant to support the General Council + 2 Executives. This role requires exceptional resilience and emotional intelligence. The executive has high expectations and a demanding communication style, so the ideal candidate will be comfortable navigating intense, fast-paced interactions without taking things personally. The Job: Joining a dynamic team in a pivotal Executive Assistant position supporting the General Council. This position will require a proactive approach, being able to turn your hand to legal operations and strategic initiatives. Manage diary and schedule for the General Counsel and team, including prioritisation and conflict resolution. Prioritise and manage strategic objectives and special projects. Develop best practices for legal team operations to improve efficiencies. Plan and execute meetings and off-site events, including logistics Coordinate business travel arrangements, adhering to budget and guidelines. Assist in recruitment, hiring, and onboarding processes for the European legal team. Maintain organisational charts, distribution lists, and reference materials. Coordinate legal documentation signing and arrange board meetings. The Ideal Candidate: 10+ years of administrative assistance experience within financial services/legal sector Ability to thrive in a fast-paced environment and prioritise competing demands. Strong initiative and ownership of responsibilities. Exemplary interpersonal and communication skills. Resilient, can-do approach with minimal supervision Emotional resilience, maturity, and the ability to handle criticism or pressure Demanding commi
Jun 18, 2025
Full time
The Business: Our client is a leading, global, Private Equity firm based in the heart of London. They are looking for an experienced Executive Assistant to support the General Council + 2 Executives. This role requires exceptional resilience and emotional intelligence. The executive has high expectations and a demanding communication style, so the ideal candidate will be comfortable navigating intense, fast-paced interactions without taking things personally. The Job: Joining a dynamic team in a pivotal Executive Assistant position supporting the General Council. This position will require a proactive approach, being able to turn your hand to legal operations and strategic initiatives. Manage diary and schedule for the General Counsel and team, including prioritisation and conflict resolution. Prioritise and manage strategic objectives and special projects. Develop best practices for legal team operations to improve efficiencies. Plan and execute meetings and off-site events, including logistics Coordinate business travel arrangements, adhering to budget and guidelines. Assist in recruitment, hiring, and onboarding processes for the European legal team. Maintain organisational charts, distribution lists, and reference materials. Coordinate legal documentation signing and arrange board meetings. The Ideal Candidate: 10+ years of administrative assistance experience within financial services/legal sector Ability to thrive in a fast-paced environment and prioritise competing demands. Strong initiative and ownership of responsibilities. Exemplary interpersonal and communication skills. Resilient, can-do approach with minimal supervision Emotional resilience, maturity, and the ability to handle criticism or pressure Demanding commi
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY The purpose of this role is to manage and support in the delivery of the day-to-day resident experience objectives of the property and lead the team by example to build a vibrant, safe and welcoming community our residents enjoy being part of. Assisting the Community Manager in the day-to-day financial and operational management of the property including leasing, marketing, property maintenance and tenancy administration. JOB DESCRIPTION Key Responsibilities Acts as a role model at all times by demonstrating the core values Acts up covering the Community Manager responsibilities in his or her absence ensuring work is organised and executed in line with Greystar expectations. Actively seeks interaction and contact with residents to proactively seek to improve the front of house service delivery anticipating and exceeding resident expectations. Promotes resident satisfaction and retention by monitoring resident feedback including online reviews and responding to questions, requests and complaints in a timely manner, and taking appropriate action to resolve and address service issues. Assists and supports the Community Manager with communications, assessment and development of team members. Monitors payments and chases outstanding rent arrears following rent collection processes to meet business goals whilst promoting tenancy extensions and other revenue streams. Co-ordinates the tenancy management process by making periodic apartment inspections, evicting residents, and imposing and collecting late fees and other charges within the terms of the agreement. Processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. Ensures the operation of the community complies with Company policies and procedures and any laws and regulations governing housing operations and residential lettings. Conducts regular community walkabouts and inspections and takes appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal. Completes relevant operational, financial and compliance administrative tasks including routine weekly and monthly reporting and ensures property data is accurate. Supports with resident event management within the community . Undertakes marketing and leasing activities including: viewings, following up on enquiries and sales conversions. Develops and maintains local knowledge and information resources relevant to resident needs i.e. travel, entertainment and amenities. Stays informed about current market and competitor conditions Assists with summer community preparations, including move-in and move-out processes. Assists the Community Manager to ensure the property meets necessary Health and Safety requirements, monitors incident reporting system and completes compliance activities in line with the Company's policies and procedures. Participates where required in an on call roster to provide out of hours emergency support for the community. Works with the Community Manager in the preparation of the annual budget and monthly management accounts Organizational. Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s). Demonstrates appropriate safe behaviors in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s). Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence. Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility. Key Relationships Community Managers and Community Teams. Regional Operations Managers Corporate Support Teams including HR, Finance, Systems, Sales & Marketing, Health & Safety & Capital Projects. Knowledge & Qualifications Good level of general education Proficient in the use of Microsoft Office packages including Word, Excel and Outlook. Proficiency in using property operation systems. Training will however, be provided. Knowledge of Landlord/Tenant Legislation. Experience & Skills Essential Excellent customer service skills and significant experience in a customer facing service delivery role. Good team player with strong relationship building and influencing skills Ability to act autonomously, taking decisions and/or action when required. Fluent English verbal and written communication skills Excellent organisation skills with the ability to multi task and prioritise Numerical skills necessary to complete the above activities Self and culturally aware and able to adapt relationship building, communications and negotiation skills to suit audience Flexible approach to work and adaptable to thrive in a changing environment. Enthusiasm to deliver an exceptional experience to stakeholders and continuously improve knowledge of self and others. Desirable: Previous experience supervising or leading a team to deliver excellent customer service. Demonstrable ability to coach and mentor team members A knowledge and understanding of UK Health and Safety policies preferably with some form of recognised training i.e. IOSH or NEBOSH.
Jun 17, 2025
Full time
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY The purpose of this role is to manage and support in the delivery of the day-to-day resident experience objectives of the property and lead the team by example to build a vibrant, safe and welcoming community our residents enjoy being part of. Assisting the Community Manager in the day-to-day financial and operational management of the property including leasing, marketing, property maintenance and tenancy administration. JOB DESCRIPTION Key Responsibilities Acts as a role model at all times by demonstrating the core values Acts up covering the Community Manager responsibilities in his or her absence ensuring work is organised and executed in line with Greystar expectations. Actively seeks interaction and contact with residents to proactively seek to improve the front of house service delivery anticipating and exceeding resident expectations. Promotes resident satisfaction and retention by monitoring resident feedback including online reviews and responding to questions, requests and complaints in a timely manner, and taking appropriate action to resolve and address service issues. Assists and supports the Community Manager with communications, assessment and development of team members. Monitors payments and chases outstanding rent arrears following rent collection processes to meet business goals whilst promoting tenancy extensions and other revenue streams. Co-ordinates the tenancy management process by making periodic apartment inspections, evicting residents, and imposing and collecting late fees and other charges within the terms of the agreement. Processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. Ensures the operation of the community complies with Company policies and procedures and any laws and regulations governing housing operations and residential lettings. Conducts regular community walkabouts and inspections and takes appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal. Completes relevant operational, financial and compliance administrative tasks including routine weekly and monthly reporting and ensures property data is accurate. Supports with resident event management within the community . Undertakes marketing and leasing activities including: viewings, following up on enquiries and sales conversions. Develops and maintains local knowledge and information resources relevant to resident needs i.e. travel, entertainment and amenities. Stays informed about current market and competitor conditions Assists with summer community preparations, including move-in and move-out processes. Assists the Community Manager to ensure the property meets necessary Health and Safety requirements, monitors incident reporting system and completes compliance activities in line with the Company's policies and procedures. Participates where required in an on call roster to provide out of hours emergency support for the community. Works with the Community Manager in the preparation of the annual budget and monthly management accounts Organizational. Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s). Demonstrates appropriate safe behaviors in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s). Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence. Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility. Key Relationships Community Managers and Community Teams. Regional Operations Managers Corporate Support Teams including HR, Finance, Systems, Sales & Marketing, Health & Safety & Capital Projects. Knowledge & Qualifications Good level of general education Proficient in the use of Microsoft Office packages including Word, Excel and Outlook. Proficiency in using property operation systems. Training will however, be provided. Knowledge of Landlord/Tenant Legislation. Experience & Skills Essential Excellent customer service skills and significant experience in a customer facing service delivery role. Good team player with strong relationship building and influencing skills Ability to act autonomously, taking decisions and/or action when required. Fluent English verbal and written communication skills Excellent organisation skills with the ability to multi task and prioritise Numerical skills necessary to complete the above activities Self and culturally aware and able to adapt relationship building, communications and negotiation skills to suit audience Flexible approach to work and adaptable to thrive in a changing environment. Enthusiasm to deliver an exceptional experience to stakeholders and continuously improve knowledge of self and others. Desirable: Previous experience supervising or leading a team to deliver excellent customer service. Demonstrable ability to coach and mentor team members A knowledge and understanding of UK Health and Safety policies preferably with some form of recognised training i.e. IOSH or NEBOSH.
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Jun 17, 2025
Full time
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Jun 17, 2025
Full time
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Mode Search is excited to be partnering with a global, design-led fashion brand to appoint a Sales Admin Assistant to join their friendly and fast-paced team. This is a full-time, office-based role (5 days per week) ideal for a highly organised, detail-oriented individual with system knowledge and fashion experience. This role will play a vital part in supporting the Senior Account Manager and wider Sales Team by providing dedicated administrative and operational assistance, ensuring smooth order processing, clear customer communication, and effective sales coordination to help drive client satisfaction and business growth. Key Responsibilities: Provide daily administrative support to the Senior Account Manager and Sales Team Accurately input and manage sales orders in internal systems Track orders and ensure timely delivery by coordinating with internal teams Maintain and update customer records and databases Monitor stock levels and manage sample and bulk order logistics Prepare sales documents, including order confirmations and line sheets Follow up on sample approvals, fit comments, and costing actions Support customer presentations with relevant materials Conduct basic market and customer research to aid sales strategy What We're Looking For: Preferably holds a degree or qualification in a fashion-related field Minimum of 1 year's experience in retail or wholesale environments Strong attention to detail Able to manage multiple priorities and perform well under pressure Excellent organizational, coordination, and communication skills Proficient in computer systems and software Demonstrates a keen eye for fashion and product aesthetics Proactive, with the ability to take initiative Familiarity with systems, particularly PLM (Product Lifecycle Management) platforms Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.
Jun 16, 2025
Full time
Mode Search is excited to be partnering with a global, design-led fashion brand to appoint a Sales Admin Assistant to join their friendly and fast-paced team. This is a full-time, office-based role (5 days per week) ideal for a highly organised, detail-oriented individual with system knowledge and fashion experience. This role will play a vital part in supporting the Senior Account Manager and wider Sales Team by providing dedicated administrative and operational assistance, ensuring smooth order processing, clear customer communication, and effective sales coordination to help drive client satisfaction and business growth. Key Responsibilities: Provide daily administrative support to the Senior Account Manager and Sales Team Accurately input and manage sales orders in internal systems Track orders and ensure timely delivery by coordinating with internal teams Maintain and update customer records and databases Monitor stock levels and manage sample and bulk order logistics Prepare sales documents, including order confirmations and line sheets Follow up on sample approvals, fit comments, and costing actions Support customer presentations with relevant materials Conduct basic market and customer research to aid sales strategy What We're Looking For: Preferably holds a degree or qualification in a fashion-related field Minimum of 1 year's experience in retail or wholesale environments Strong attention to detail Able to manage multiple priorities and perform well under pressure Excellent organizational, coordination, and communication skills Proficient in computer systems and software Demonstrates a keen eye for fashion and product aesthetics Proactive, with the ability to take initiative Familiarity with systems, particularly PLM (Product Lifecycle Management) platforms Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.
At CV-Library, we have a simple vision: to help the world to work and we are looking for exceptional and talented people to help us realise this vision in both UK and overseas markets. We are in a period of accelerated growth, following a year of key strategic acquisitions and significant investment across all parts of the business from Tech and Data to People and HR, there's never been a more exciting time to join us or a better place to grow your career! Benefits Here at CV-Library, we value our employees and are committed to offering the best 23 days holiday, plus bank holidays Additional day off for your birthday Holiday buy/sell scheme Life Assurance - up to 3 times your annual salary Medicash healthcare cashback plan - includes dental, physio, osteopathy, complementary and alternative therapies such as reflexology Discounts as part of Medicash, gym memberships, shopping, entertainment etc. Eyecare and flu vouchers Employee Assistance Program and Mental Health First Aiders Pension contribution up to 7% Ongoing training and development - face to face training sessions available throughout the year LinkedIn Learning - over 5,000 free courses to choose from Long Service Awards The Role Hours: Monday-Friday, 9:00-17:30 Location: Fleet, Hampshire Working Pattern: Hybrid - 3 days a week on site We're looking for a hands-on Marketing Assistant who's ready to step into the world of marketing. This is a fantastic entry-level opportunity for someone eager to learn, develop their skills and gain broad exposure to all aspects of marketing. You'll work across a range of high-impact campaigns and projects, supporting the delivery of activities designed to raise brand awareness, drive client retention and generate leads. From managing campaign logistics to supporting event planning and everything in between, no two days will be the same. If you've got a get up and go' attitude, are happy to roll up your sleeves and want to work in a fast-paced, supportive team - this is the role for you! You'll be part of a collaborative marketing team and report to the Senior Marketing Manager. You'll also work closely with the Events Manager, supporting with logistics and on-the-ground execution for both external recruitment events and internal staff activities - this will take up about a third of your time. In addition, you'll liaise wit the design, email and performance marketing teams to help coordinate and deliver campaigns smoothly and on time. Responsibilities: Campaign management: Take briefs from the Senior Marketing Manager and coordinate timelines, team deliverables and day-to-day execution across departments. Assist with campaign content when needed Direct mail and gifting: Support with the coordination of client gifting, milestone campaigns and direct mail initiatives. Source gifts, order branded merchandise and help assemble and post hampers and goodie boxes etc. Market research and analysis: Contribute to competitor research and gain a deep understanding of our audience, brand messages and value propositions Campaign tracking and reporting: monitor campaign performance, help generate reports and assist in analysing results to optimise future campaigns Events support: help organise and run both internal and external events, supporting the Events Manager with logistics and setup Advertising and sponsorship: assist in coordinating sponsorship opportunities and liaising with media partners What we're looking for A keen interest in marketing and a strong desire to build a successful career in the field Highly organised with excellent time management and attention to detail Positive, can-do attitude with a willingness to support a variety of tasks Excellent communication skills, both written and verbal Creative thinker and problem solver, eager to learn and take initiative Comfortable working in a fast-paced, collaborative environment Experience in an office or administrative role (preferred) We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements. Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.
Jun 16, 2025
Full time
At CV-Library, we have a simple vision: to help the world to work and we are looking for exceptional and talented people to help us realise this vision in both UK and overseas markets. We are in a period of accelerated growth, following a year of key strategic acquisitions and significant investment across all parts of the business from Tech and Data to People and HR, there's never been a more exciting time to join us or a better place to grow your career! Benefits Here at CV-Library, we value our employees and are committed to offering the best 23 days holiday, plus bank holidays Additional day off for your birthday Holiday buy/sell scheme Life Assurance - up to 3 times your annual salary Medicash healthcare cashback plan - includes dental, physio, osteopathy, complementary and alternative therapies such as reflexology Discounts as part of Medicash, gym memberships, shopping, entertainment etc. Eyecare and flu vouchers Employee Assistance Program and Mental Health First Aiders Pension contribution up to 7% Ongoing training and development - face to face training sessions available throughout the year LinkedIn Learning - over 5,000 free courses to choose from Long Service Awards The Role Hours: Monday-Friday, 9:00-17:30 Location: Fleet, Hampshire Working Pattern: Hybrid - 3 days a week on site We're looking for a hands-on Marketing Assistant who's ready to step into the world of marketing. This is a fantastic entry-level opportunity for someone eager to learn, develop their skills and gain broad exposure to all aspects of marketing. You'll work across a range of high-impact campaigns and projects, supporting the delivery of activities designed to raise brand awareness, drive client retention and generate leads. From managing campaign logistics to supporting event planning and everything in between, no two days will be the same. If you've got a get up and go' attitude, are happy to roll up your sleeves and want to work in a fast-paced, supportive team - this is the role for you! You'll be part of a collaborative marketing team and report to the Senior Marketing Manager. You'll also work closely with the Events Manager, supporting with logistics and on-the-ground execution for both external recruitment events and internal staff activities - this will take up about a third of your time. In addition, you'll liaise wit the design, email and performance marketing teams to help coordinate and deliver campaigns smoothly and on time. Responsibilities: Campaign management: Take briefs from the Senior Marketing Manager and coordinate timelines, team deliverables and day-to-day execution across departments. Assist with campaign content when needed Direct mail and gifting: Support with the coordination of client gifting, milestone campaigns and direct mail initiatives. Source gifts, order branded merchandise and help assemble and post hampers and goodie boxes etc. Market research and analysis: Contribute to competitor research and gain a deep understanding of our audience, brand messages and value propositions Campaign tracking and reporting: monitor campaign performance, help generate reports and assist in analysing results to optimise future campaigns Events support: help organise and run both internal and external events, supporting the Events Manager with logistics and setup Advertising and sponsorship: assist in coordinating sponsorship opportunities and liaising with media partners What we're looking for A keen interest in marketing and a strong desire to build a successful career in the field Highly organised with excellent time management and attention to detail Positive, can-do attitude with a willingness to support a variety of tasks Excellent communication skills, both written and verbal Creative thinker and problem solver, eager to learn and take initiative Comfortable working in a fast-paced, collaborative environment Experience in an office or administrative role (preferred) We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements. Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.
Post Sales Administrator City of London Full-Time Office-Based We're partnering with a highly reputable London-based firm specialising in luxury assets to find a Post Sales Administrator who will play a crucial role in ensuring the smooth and professional operation of their post-sale processes. You will be taking charge of everything from CRM and client communication to payment reconciliation and compliance administration. You'll be the go-to person for ensuring all processes run efficiently post-sale, contributing significantly to the company's client experience and internal operations. Role and responsibilities: Accounts receivable, taking payments via telephone. Handling inbound client communications (phone and email) with professionalism and care. Managing inboxes and dealing with client queries (post-sale, compliance, deposits, contracts). Overseeing CRM updates and ensuring accurate record-keeping of trades and contracts. Reconciling stock and ensuring data across systems (HubSpot, Plecto, etc.) is aligned. Coordinating daily sales team readiness (documents, payments, sheets, etc.). Managing physical and digital filing, booking meetings, arranging logistics, and other admin support. Experience and expertise: Strong administrative background with experience in operations or client services. Background in financial services, luxury goods. Experience / educational background in Accounts Receivable / payment reconciliation. Comfortable with fast-paced environments and juggling multiple priorities. Highly organised with top-tier attention to detail. Tech-savvy - experienced with Microsoft Office and CRM tools (HubSpot/Salesforce). Friendly, articulate, and proactive in communication - both written and verbal. This is an exciting time to join a growing business that blends tradition with innovation. You'll be given real responsibility and the chance to make an impact, all while working with a passionate team in a dynamic and niche industry.
Jun 13, 2025
Full time
Post Sales Administrator City of London Full-Time Office-Based We're partnering with a highly reputable London-based firm specialising in luxury assets to find a Post Sales Administrator who will play a crucial role in ensuring the smooth and professional operation of their post-sale processes. You will be taking charge of everything from CRM and client communication to payment reconciliation and compliance administration. You'll be the go-to person for ensuring all processes run efficiently post-sale, contributing significantly to the company's client experience and internal operations. Role and responsibilities: Accounts receivable, taking payments via telephone. Handling inbound client communications (phone and email) with professionalism and care. Managing inboxes and dealing with client queries (post-sale, compliance, deposits, contracts). Overseeing CRM updates and ensuring accurate record-keeping of trades and contracts. Reconciling stock and ensuring data across systems (HubSpot, Plecto, etc.) is aligned. Coordinating daily sales team readiness (documents, payments, sheets, etc.). Managing physical and digital filing, booking meetings, arranging logistics, and other admin support. Experience and expertise: Strong administrative background with experience in operations or client services. Background in financial services, luxury goods. Experience / educational background in Accounts Receivable / payment reconciliation. Comfortable with fast-paced environments and juggling multiple priorities. Highly organised with top-tier attention to detail. Tech-savvy - experienced with Microsoft Office and CRM tools (HubSpot/Salesforce). Friendly, articulate, and proactive in communication - both written and verbal. This is an exciting time to join a growing business that blends tradition with innovation. You'll be given real responsibility and the chance to make an impact, all while working with a passionate team in a dynamic and niche industry.
We, TLT, are looking for dynamic, self-motivated, experienced and ambitious Paralegals with a passion for public law to join our Public Inquiries and Public Law team as a Contract Paralegal. Prospective candidates must demonstrate their previous experience in managing their own caseloads, involvement in complex investigations, and dealing with disclosure. The role will be on an initial 3-6 month contract with strong potential for extension. Candidates will need to be prepared to work 5 days per week at the TLT London office. Your role may include Reviewing staff misconduct cases on behalf of a public body. Undertaking sensitive investigations and disclosure tasks, including document review. Engaging with counsel in order to seek appropriate legal advice. Liaising with case managers to ensure case files are completed to the requisite standard and that there is full compliance with disclosure obligations. Preparing briefing notes for senior decision makers. Working with an internal media team to prepare press lines. Liaising with relevant stakeholders including staff, union representatives, legal advisors and counsel around the facilitation and logistics of hearings. Serving of legal notices and appropriate disclosure to relevant parties in accordance with legislated timelines and guidance. Conducting regular case reviews and engaging with case managers regarding concerns around high-risk matters. Liaising with external bodies and agencies when necessary. Attending hearings, representing the client, and providing instruction to counsel when necessary. Taking responsibility for various administrative tasks as and when required. The above is not an exhaustive list of what your day-to-day role may include, which will be dictated by our various clients' requirements. Your Skills and Experience A UK Qualifying Law Degree (GDL or LLB, achieving a commendation or 2:1 or higher). 12 months Legal Assistant / Paralegal experience managing caseloads and undertaking investigations. A willingness to undergo Counter Terrorist Check (CTC) or Security Clearance (SC) security vetting - arranged upon employment offer. A basic understanding of public law concepts, including challenges and remedies. Accuracy, good organisational skills, resilience, and flexibility. Previous experience using case management systems and e-disclosure platforms such as Relativity is desirable but not essential. A proven ability to manage multiple projects concurrently, work under pressure and prioritise work from various stakeholders. A proven, strong team-player, able to work with colleagues from a wide range of backgrounds to achieve a shared goal. Willing to take direction but also to use own initiative to develop effective ways of working. About TLT Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people. We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022. Our purpose is to protect, prepare and progress our clients for what comes next and it's essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to access to work please contact the recruitment team on TLT LLP
Jun 12, 2025
Full time
We, TLT, are looking for dynamic, self-motivated, experienced and ambitious Paralegals with a passion for public law to join our Public Inquiries and Public Law team as a Contract Paralegal. Prospective candidates must demonstrate their previous experience in managing their own caseloads, involvement in complex investigations, and dealing with disclosure. The role will be on an initial 3-6 month contract with strong potential for extension. Candidates will need to be prepared to work 5 days per week at the TLT London office. Your role may include Reviewing staff misconduct cases on behalf of a public body. Undertaking sensitive investigations and disclosure tasks, including document review. Engaging with counsel in order to seek appropriate legal advice. Liaising with case managers to ensure case files are completed to the requisite standard and that there is full compliance with disclosure obligations. Preparing briefing notes for senior decision makers. Working with an internal media team to prepare press lines. Liaising with relevant stakeholders including staff, union representatives, legal advisors and counsel around the facilitation and logistics of hearings. Serving of legal notices and appropriate disclosure to relevant parties in accordance with legislated timelines and guidance. Conducting regular case reviews and engaging with case managers regarding concerns around high-risk matters. Liaising with external bodies and agencies when necessary. Attending hearings, representing the client, and providing instruction to counsel when necessary. Taking responsibility for various administrative tasks as and when required. The above is not an exhaustive list of what your day-to-day role may include, which will be dictated by our various clients' requirements. Your Skills and Experience A UK Qualifying Law Degree (GDL or LLB, achieving a commendation or 2:1 or higher). 12 months Legal Assistant / Paralegal experience managing caseloads and undertaking investigations. A willingness to undergo Counter Terrorist Check (CTC) or Security Clearance (SC) security vetting - arranged upon employment offer. A basic understanding of public law concepts, including challenges and remedies. Accuracy, good organisational skills, resilience, and flexibility. Previous experience using case management systems and e-disclosure platforms such as Relativity is desirable but not essential. A proven ability to manage multiple projects concurrently, work under pressure and prioritise work from various stakeholders. A proven, strong team-player, able to work with colleagues from a wide range of backgrounds to achieve a shared goal. Willing to take direction but also to use own initiative to develop effective ways of working. About TLT Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people. We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022. Our purpose is to protect, prepare and progress our clients for what comes next and it's essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to access to work please contact the recruitment team on TLT LLP
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Jun 07, 2025
Full time
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Executive Assistant - Business Services (12 month FTC) page is loaded Executive Assistant - Business Services (12 month FTC) Apply locations London time type Full time posted on Posted 4 Days Ago job requisition id R-05701 This is a 12-month fixed term contract Executive Assistant role, covering maternity leave, within our Business Services function. Function Overview There are three key towers in our IT organisation: Technology, Data, and Business Relationship Management. Technology is made up of Technology Services, concerned with systems support and the run and maintenance of systems, Technology Delivery is concerned with delivering technology change into the Business and Architecture that is concerned with supporting the delivery functions in IT in delivering to the Business agenda and expectations. Key responsibilities and deliverables Proactive inbox and diary management Ability to act on behalf of stakeholder and first point of contact Management of effective Outlook filing system Drafting of high-quality correspondence and communicating on stakeholder behalf Effective gatekeeping, forward planning, and scheduling. Highlight priorities and conflicts to stakeholder, source delegates Administration and coordination support with management of mentees, team members, trainees (including but not limited to firm feedback & appraisal processes). Attend meetings with stakeholder if required to take minutes and follow up on action points. Workforce management: working closely with the IT Leadership to track roles and vacancies in IT, collaborating with colleagues to validate, update and keep current IT workforce data, analysing data to generate org charts, report on current workforce status and provide insights on relevant workforce issues, managing the weekly vacancy requisition process. Portfolio management: working closely with the IT Leadership, coordinate elements of the portfolio processes, planning meetings, taking actions, and driving follow-ups, on areas including Risk, Resourcing, Portfolio Delivery and Financial Reviews, BAU Change Portfolio tracking. Managing the IT Management team SharePoint repository of relevant resources, frameworks and processes, and other elements of process administration. Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives) Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Key requirements Essential Excellent academic background educated to graduate level or has equivalent professional experience Advanced Microsoft Office skills A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others Excellent communication skills and ability to interact at all levels Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement Ability to anticipate issues, problem solve and provide practical innovative solutions Desirable Prior experience supporting a Technology Organisation Inclusion Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing. Freshfields is a Ban the Box employer.We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision. About Us Freshfields is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.
Jun 07, 2025
Full time
Executive Assistant - Business Services (12 month FTC) page is loaded Executive Assistant - Business Services (12 month FTC) Apply locations London time type Full time posted on Posted 4 Days Ago job requisition id R-05701 This is a 12-month fixed term contract Executive Assistant role, covering maternity leave, within our Business Services function. Function Overview There are three key towers in our IT organisation: Technology, Data, and Business Relationship Management. Technology is made up of Technology Services, concerned with systems support and the run and maintenance of systems, Technology Delivery is concerned with delivering technology change into the Business and Architecture that is concerned with supporting the delivery functions in IT in delivering to the Business agenda and expectations. Key responsibilities and deliverables Proactive inbox and diary management Ability to act on behalf of stakeholder and first point of contact Management of effective Outlook filing system Drafting of high-quality correspondence and communicating on stakeholder behalf Effective gatekeeping, forward planning, and scheduling. Highlight priorities and conflicts to stakeholder, source delegates Administration and coordination support with management of mentees, team members, trainees (including but not limited to firm feedback & appraisal processes). Attend meetings with stakeholder if required to take minutes and follow up on action points. Workforce management: working closely with the IT Leadership to track roles and vacancies in IT, collaborating with colleagues to validate, update and keep current IT workforce data, analysing data to generate org charts, report on current workforce status and provide insights on relevant workforce issues, managing the weekly vacancy requisition process. Portfolio management: working closely with the IT Leadership, coordinate elements of the portfolio processes, planning meetings, taking actions, and driving follow-ups, on areas including Risk, Resourcing, Portfolio Delivery and Financial Reviews, BAU Change Portfolio tracking. Managing the IT Management team SharePoint repository of relevant resources, frameworks and processes, and other elements of process administration. Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives) Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Key requirements Essential Excellent academic background educated to graduate level or has equivalent professional experience Advanced Microsoft Office skills A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others Excellent communication skills and ability to interact at all levels Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement Ability to anticipate issues, problem solve and provide practical innovative solutions Desirable Prior experience supporting a Technology Organisation Inclusion Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing. Freshfields is a Ban the Box employer.We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision. About Us Freshfields is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.
Customer Care and Marketing Assistant Stanford Le Hope up to £30,000 Monday to Friday 8 00 Be the driving force behind exceptional customer experiences! As the Single Point of Contact, you'll not only ensure seamless order processing and swift issue resolution but also play a key role in enhancing customer relationships and strengthening brand loyalty. Your proactive approach fosters trust, drives engagement, and supports business growth. Beyond customer service, you'll contribute to marketing efforts ensuring cohesive messaging, promoting products effectively, and enhancing the customer journey. This is your chance to make a real impact, delivering operational excellence while helping to elevate the brand! Key Responsibilities: Customer Service: Manage order intake and processing efficiently Ensure accurate and timely order fulfilment Anticipate potential delays or issues and take proactive actions Communicate order updates and propose alternative solutions if needed Coordinate with logistics and supply chain for smooth operations Handle special requests and customised orders Follow up on deliveries, particularly during peak seasons Relationship Management: Act as the dedicated point of contact for customers and sales teams Build strong relationships to enhance customer satisfaction and loyalty Resolve customer complaints effectively, escalating when necessary Optimise CRM usage and internal processes for account management Support upselling by providing accurate product recommendations and quotations Assist with administrative sales tasks such as pricing agreements and proposal preparation Personal Development & Knowledge Sharing: Stay updated on product knowledge and industry trends through training Share insights within the account team to promote operational efficiency Foster a customer-first culture by exchanging best practices Collaboration & Continuous Improvement: Identify recurring customer concerns and escalate them for resolution Provide feedback to Supply Chain, Purchasing, and Manufacturing teams Contribute to team-selling strategies by sharing customer insights Gather market intelligence to inform business improvements Marketing & Communications: Support marketing efforts, including event planning and trade shows Coordinate marketing collateral and ensure cohesive messaging Collaborate with designers, agencies, and internal teams for targeted campaigns Promote continuous improvement by refining marketing strategies based on data insights What s in it for you? Salary up to £30,000 Depending on experience Monday to Friday 8:30am 5:00pm Company Healthcare scheme 20 days holiday + Bank Holidays Pension Scheme Cycle to work scheme after 6 months Onsite parking Please note due to the clients location you will need to have a full driver's licence
Jun 05, 2025
Full time
Customer Care and Marketing Assistant Stanford Le Hope up to £30,000 Monday to Friday 8 00 Be the driving force behind exceptional customer experiences! As the Single Point of Contact, you'll not only ensure seamless order processing and swift issue resolution but also play a key role in enhancing customer relationships and strengthening brand loyalty. Your proactive approach fosters trust, drives engagement, and supports business growth. Beyond customer service, you'll contribute to marketing efforts ensuring cohesive messaging, promoting products effectively, and enhancing the customer journey. This is your chance to make a real impact, delivering operational excellence while helping to elevate the brand! Key Responsibilities: Customer Service: Manage order intake and processing efficiently Ensure accurate and timely order fulfilment Anticipate potential delays or issues and take proactive actions Communicate order updates and propose alternative solutions if needed Coordinate with logistics and supply chain for smooth operations Handle special requests and customised orders Follow up on deliveries, particularly during peak seasons Relationship Management: Act as the dedicated point of contact for customers and sales teams Build strong relationships to enhance customer satisfaction and loyalty Resolve customer complaints effectively, escalating when necessary Optimise CRM usage and internal processes for account management Support upselling by providing accurate product recommendations and quotations Assist with administrative sales tasks such as pricing agreements and proposal preparation Personal Development & Knowledge Sharing: Stay updated on product knowledge and industry trends through training Share insights within the account team to promote operational efficiency Foster a customer-first culture by exchanging best practices Collaboration & Continuous Improvement: Identify recurring customer concerns and escalate them for resolution Provide feedback to Supply Chain, Purchasing, and Manufacturing teams Contribute to team-selling strategies by sharing customer insights Gather market intelligence to inform business improvements Marketing & Communications: Support marketing efforts, including event planning and trade shows Coordinate marketing collateral and ensure cohesive messaging Collaborate with designers, agencies, and internal teams for targeted campaigns Promote continuous improvement by refining marketing strategies based on data insights What s in it for you? Salary up to £30,000 Depending on experience Monday to Friday 8:30am 5:00pm Company Healthcare scheme 20 days holiday + Bank Holidays Pension Scheme Cycle to work scheme after 6 months Onsite parking Please note due to the clients location you will need to have a full driver's licence
Recruiting Associate (London, United Kingdom) London, England Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web , Figma helps entire product teams brainstorm , design and build better products - from start to finish. Whether it's consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone-comemake with us! We're looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling, ensuring interviews run smoothly and efficiently, and supporting our Tier 1 recruiting requests, which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease. This role is essential in elevating our recruiting, interviewer and candidate experience. You'll work closely with recruiters, leaders, and executive assistants from different departments to make sure all their collective needs are supported. This is a full time role held from our London Hub. What you'll do at Figma: Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process. Coordinate a high volume of sophisticated scheduling requests including zoom screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process. Use Greenhouse, our applicant tracking system, to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop, our interview scheduling tool, to schedule and handle interviews. Partner with Executive Assistants to create harmonious candidate/interviewer experience. Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement. Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency. Handle Tier 1 Recruiting Requests in our ticketing system Freshservice: Scope, solve and respond to internal tickets regarding candidate processing, job posts, recruiting tools, offers, etc. Provision access for recruiting tools. Manage recruiting administrative logistics including job opening and closing, maintenance, and more. Improve the quality of our ATS by identifying gaps in data integrity, recommending solutions and completing new data hygiene projects. We'd love to hear from you if you have: At least 1 year of recruiting coordination experience or equivalent experience Excellent organizational skills and attention to detail A great teammate mentality - you're willing to adjust and help where needed Knowledge of the recruiting process and experience navigating an ATS A customer service mentality; you optimize for candidate and partner experience and can translate information quickly and clearly to the end user You're comfortable making decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure While not required, it's an added plus if you also have: Experience with Greenhouse ATS, ModernLoop Scheduling Tool, Google Suite, Slack and Asana You are naturally curious and ask questions/capture evidence to identify the root cause of an issue. Proven track record to prioritize tasks At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Apply for this job indicates a required field First Name Last Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Other Website Why do you want to join Figma? Please share 3-4 sentences on why you want to join Figma Pronouns Select If you'd like to, please let us know your pronouns. Additional Information Add a cover letter or anything else you'd like to share From where do you intend to work? Please list city and state. (ie: San Francisco, CA) Preferred First Name Are you authorized to work in the country for which you applied? Select Have you ever worked for Figma before, as an employee or a contractor/consultant? Select
Jun 04, 2025
Full time
Recruiting Associate (London, United Kingdom) London, England Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web , Figma helps entire product teams brainstorm , design and build better products - from start to finish. Whether it's consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone-comemake with us! We're looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling, ensuring interviews run smoothly and efficiently, and supporting our Tier 1 recruiting requests, which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease. This role is essential in elevating our recruiting, interviewer and candidate experience. You'll work closely with recruiters, leaders, and executive assistants from different departments to make sure all their collective needs are supported. This is a full time role held from our London Hub. What you'll do at Figma: Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process. Coordinate a high volume of sophisticated scheduling requests including zoom screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process. Use Greenhouse, our applicant tracking system, to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop, our interview scheduling tool, to schedule and handle interviews. Partner with Executive Assistants to create harmonious candidate/interviewer experience. Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement. Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency. Handle Tier 1 Recruiting Requests in our ticketing system Freshservice: Scope, solve and respond to internal tickets regarding candidate processing, job posts, recruiting tools, offers, etc. Provision access for recruiting tools. Manage recruiting administrative logistics including job opening and closing, maintenance, and more. Improve the quality of our ATS by identifying gaps in data integrity, recommending solutions and completing new data hygiene projects. We'd love to hear from you if you have: At least 1 year of recruiting coordination experience or equivalent experience Excellent organizational skills and attention to detail A great teammate mentality - you're willing to adjust and help where needed Knowledge of the recruiting process and experience navigating an ATS A customer service mentality; you optimize for candidate and partner experience and can translate information quickly and clearly to the end user You're comfortable making decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure While not required, it's an added plus if you also have: Experience with Greenhouse ATS, ModernLoop Scheduling Tool, Google Suite, Slack and Asana You are naturally curious and ask questions/capture evidence to identify the root cause of an issue. Proven track record to prioritize tasks At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Apply for this job indicates a required field First Name Last Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Other Website Why do you want to join Figma? Please share 3-4 sentences on why you want to join Figma Pronouns Select If you'd like to, please let us know your pronouns. Additional Information Add a cover letter or anything else you'd like to share From where do you intend to work? Please list city and state. (ie: San Francisco, CA) Preferred First Name Are you authorized to work in the country for which you applied? Select Have you ever worked for Figma before, as an employee or a contractor/consultant? Select
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
Mar 18, 2025
Full time
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
Mar 08, 2025
Full time
LV Logistics UK, currently has an opportunity for an HR Assistant to join our dynamic team on a full time, permanent basis . In return, you will receive an attractive salary based on experience plus benefits including pension and bonus scheme. LV Logistics are a market leader in the shipping and transport industry, with 11 UK offices and many others in strategic locations across the globe. The HR Assistant role: We are looking for a proactive and detail-oriented HR Assistant to join our team. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and hands-on environment. As our HR Assistant, you will support the HR team in delivering high-quality HR services across the business, ensuring compliance, efficiency, and excellent employee experience. Your responsibilities as our HR Assistant will include: Assist with the day-to-day operations of the HR function, providing administrative support across various HR processes. Maintain and update employee records, ensuring accuracy and compliance with GDPR and company policies. Support recruitment and onboarding processes, including drafting job adverts, coordinating interviews, and preparing contracts. Handle HR queries from employees, providing first-line advice on policies, procedures, and benefits. Assist in organising training and development initiatives, keeping records up to date. Support the payroll process by ensuring all necessary employee information is accurately recorded and communicated. Assist in maintaining HR policies and procedures, ensuring they are up to date and compliant with UK employment law. Support disciplinary and grievance procedures by preparing documentation and arranging meetings. Contribute to HR projects and initiatives to enhance employee experience and business efficiency. At all times remain professional and confidential. Key qualifications and skills: Previous experience in an HR administrative role. A keen interest in developing a career in HR within a generalist role. Strong organisational skills with great attention to detail. Excellent communication and interpersonal skills, with the ability to build relationships at all levels. Proactive and able to handle multiple tasks in a fast-paced environment. Good knowledge of Microsoft 365 (Word, Excel, Outlook, SharePoint) and HR systems (desirable but not essential). Understanding of UK employment law and HR best practices (or willingness to learn). CIPD Level 3 qualification (or working towards) is an advantage. Why Join Us? Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including: Performance bonuses 25 days annual leave + Bank holidays + your birthday off if it falls on a working day! Bike2Work Scheme Electric Car Salary Sacrifice Scheme Healthcare Plan Wellbeing Package including discounted gym memberships, mental health support, GP anytime service. Occupational Sick pay The chance to be part of a close-knit and supportive HR team making a real impact within the business. If you are passionate about HR and looking for a role where you can develop your skills in a varied and hands-on position, click apply now, we would love to hear from you!
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.
Mar 07, 2025
Full time
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team on a part-time basis. This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities. This is an in-office role, working from our beautiful building in Liverpool Street. Responsibilities: 1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents. 2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events. 3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures. 4. Research and Reporting: Conduct research on various topics relevant to the Centre's mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team. 5. Funding Applications: Assist in the research, preparation and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors. 6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved. Is This You? Proven experience as an executive assistant or in a similar administrative role. Exceptional organisational and time-management skills. Able to work fast and to deadlines. Service-oriented, cheerful and optimistic, with a positive attitude and problem solving skills. Strong written and verbal communication abilities and attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Excellent interpersonal skills and the ability to work effectively with a diverse team. Interest in the mission of St Ethelburga's Centre. About Us: "Bridging divides, loving Earth" St Ethelburga's work sits at the intersection of climate and peace. We believe there can be no peace on Earth unless we also realise peace with Earth. St Ethelburga's is a 'maker of peacemakers.' We offer events, training, leadership programmes and multimedia content which equip and inspire people to become peacemakers in their own contexts. Our project areas include community reconciliation, refugee inclusion, radical resilience, viewpoint diversity, and spiritual ecology. To Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to by 6pm on 9th March. Please include "Executive Assistant Application in the subject line. St Ethelburga's Centre for Reconciliation and Peace is an equal opportunity employer. We encourage applications from individuals of all backgrounds and experiences.
You will be responsible for assisting in managing relationships with customers, channel partners, ensuring timely communication and support. Main Responsibilities Support the sales team in processing customer, partner inquiries, quotes, and orders. Coordinate with internal teams (e.g., logistics, finance, and marketing) to ensure smooth order fulfilment and customer/partner satisfaction. Maintain and update customer/partner sales records, contracts, and agreements. Prepare reports and presentations on channel performance and sales trends. Assist in executing sales strategies, promotional campaigns, and partner programs. Monitor and track partner performance, identifying areas for improvement. Handle administrative tasks related to channel sales operations. Provide support for partner training sessions and events. Stay updated on industry trends and competitor activities. Requirements: Bachelor's degree in Mathematics, Project management, Finance, Sales, Marketing, or a related field. 1-2 years of experience in sales support, channel sales, or a related role (preferred). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. (speak Chinese and English natively) Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and CRM software. (especially on Excel) Ability to work in a fast-paced, team-oriented environment. Strong analytical and problem-solving skills. Attention to detail and a proactive approach to work.
Feb 18, 2025
Contractor
You will be responsible for assisting in managing relationships with customers, channel partners, ensuring timely communication and support. Main Responsibilities Support the sales team in processing customer, partner inquiries, quotes, and orders. Coordinate with internal teams (e.g., logistics, finance, and marketing) to ensure smooth order fulfilment and customer/partner satisfaction. Maintain and update customer/partner sales records, contracts, and agreements. Prepare reports and presentations on channel performance and sales trends. Assist in executing sales strategies, promotional campaigns, and partner programs. Monitor and track partner performance, identifying areas for improvement. Handle administrative tasks related to channel sales operations. Provide support for partner training sessions and events. Stay updated on industry trends and competitor activities. Requirements: Bachelor's degree in Mathematics, Project management, Finance, Sales, Marketing, or a related field. 1-2 years of experience in sales support, channel sales, or a related role (preferred). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. (speak Chinese and English natively) Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and CRM software. (especially on Excel) Ability to work in a fast-paced, team-oriented environment. Strong analytical and problem-solving skills. Attention to detail and a proactive approach to work.
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: £120 - £150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Feb 17, 2025
Contractor
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: £120 - £150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Private PA - UHNW Family Kensington (Primarily Office Based West End) Job Description Private PA, working with the Executive Assistant, you'll be a close knit team providing a core linchpin to the smooth running of the family's private lives. You'll support the effective day to day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. You'll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family's values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full-time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence Support the coordination and planning of home maintenance at the Principals' residences, attending on site as and when required. Support the management of utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested. Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family's principles and values. Assist with household accounts and budgets. Assist with the management of house staff, including rota management. Travel Management for the Principals (and their family members) Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. Private plane logistics and liaising with the management company. Assist with travel arrangements for external/internal visitors as and when required. Arrange visas and keep passports and other travel documents up to date. In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad. Maintain the travel record spreadsheet. Private and Confidential Diary Management Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests. Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders. Administration Implement and maintain an efficient filing system. Review, proofread and edit documents prepared/required for signature. Assist with the preparation and finalisation of presentations. Professionally respond to worldwide affiliated offices/external company and internal queries. Collate and accurately process invoices and the submittance of expenses. Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules. Undertake ad hoc personal errands for the Principals. Communication Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary. Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way. Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods. Additional Projects Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours). There may be, at times, the need to travel with the Principals and their families. Undertake other duties and tasks as required. About you Relevant experience & education Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable. Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements. Some experience in managing properties and overseeing maintenance. Experience in managing event coordination. Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills. Discreet with experience in being accountable for sensitive and confidential information. Emotionally intelligent with strong and effective interpersonal and communication skills. Approachable and a real team player, holding the ability to build and maintain key working relationships. A positive outlook, with a 'can do', determined approach. Proactive, solutions focused and used to anticipating and looking ahead to requirements. Motivated to make improvements to current practices, with a creative approach to solving issues. Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace. Integrity, professionalism, trust and confidentiality are key requirements. Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement. Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information. Good, effective administrative skills. A strong learning ethic and ability to undertake investigative work on own initiative. Flexibility in relation to working hours and last-minute requests. Top package and bonus (Under a company umbrella)
Feb 16, 2025
Full time
Private PA - UHNW Family Kensington (Primarily Office Based West End) Job Description Private PA, working with the Executive Assistant, you'll be a close knit team providing a core linchpin to the smooth running of the family's private lives. You'll support the effective day to day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. You'll coordinate, streamline and deliver on the priorities of the Principal and be key in upholding the family's values and principles. Being central to their day to day lives and privileged to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Role Contract type: Full-time Location: London (primarily office based) Reporting to: The Executive Assistant Private Residence Support the coordination and planning of home maintenance at the Principals' residences, attending on site as and when required. Support the management of utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested. Support the recruitment of household staff for the family, ensuring their skills sets are aligned with the requirements of the roles and they are aligned with the family's principles and values. Assist with household accounts and budgets. Assist with the management of house staff, including rota management. Travel Management for the Principals (and their family members) Arrange all aspects of private and corporate worldwide and domestic travel including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire etc. Private plane logistics and liaising with the management company. Assist with travel arrangements for external/internal visitors as and when required. Arrange visas and keep passports and other travel documents up to date. In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad. Maintain the travel record spreadsheet. Private and Confidential Diary Management Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests. Ensure the Outlook calendars reflect all known business and private appointments (meetings, lunches, and dinners), travel commitments and reminders. Administration Implement and maintain an efficient filing system. Review, proofread and edit documents prepared/required for signature. Assist with the preparation and finalisation of presentations. Professionally respond to worldwide affiliated offices/external company and internal queries. Collate and accurately process invoices and the submittance of expenses. Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules. Undertake ad hoc personal errands for the Principals. Communication Act as the first point of contact, managing incoming communication (including e-mails, messages and telephone queries) promptly, efficiently and professionally, and draft/transcribing appropriate replies where necessary. Establish and build effective, professional relationships with all contacts of the Principals, representing them in the best possible way. Ensure that household staff, contacts in overseas offices and other relevant parties are updated on any relevant travel, meeting and guest arrangements, and the household staff schedules/work is managed during travel periods. Additional Projects Coordinate and organise events to a high standard within defined budgets and timescales. (Attendance may be required at these events outside normal working hours). There may be, at times, the need to travel with the Principals and their families. Undertake other duties and tasks as required. About you Relevant experience & education Previous experience demonstrating a high-level of private PA support. Experience supporting a family with young children would be highly preferable. Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever-changing travel arrangements. Some experience in managing properties and overseeing maintenance. Experience in managing event coordination. Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills. Discreet with experience in being accountable for sensitive and confidential information. Emotionally intelligent with strong and effective interpersonal and communication skills. Approachable and a real team player, holding the ability to build and maintain key working relationships. A positive outlook, with a 'can do', determined approach. Proactive, solutions focused and used to anticipating and looking ahead to requirements. Motivated to make improvements to current practices, with a creative approach to solving issues. Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace. Integrity, professionalism, trust and confidentiality are key requirements. Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement. Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information. Good, effective administrative skills. A strong learning ethic and ability to undertake investigative work on own initiative. Flexibility in relation to working hours and last-minute requests. Top package and bonus (Under a company umbrella)
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: 120 - 150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Feb 15, 2025
Contractor
Storage & Stock Assistant Location: Onsite - Leatherhead Contract: 6 months (with extensions) Rate: 120 - 150 per day Are you highly organized and proactive? We are seeking a Storage & Stock Assistant to support our team in managing materials, inventory, and essential equipment. This hands-on role will involve stock control, fleet coordination, and general administrative support to ensure seamless project execution. Key Responsibilities Stock & Inventory Management Receive and inspect incoming stock, verifying quantities and conditions. Organize and store materials in designated locations, ensuring clear labelling and accessibility. Track stock levels, conduct regular audits, and maintain accurate inventory records. Support material procurement for ongoing and upcoming projects. Equipment & Site Maintenance Oversee the upkeep and annual calibration of test and plant equipment. Ensure compliance with safety checks, including PAT testing and fire inspections. Maintain COSHH records and report any equipment issues. Fleet Coordination Conduct weekly vehicle inspections to ensure safety and compliance. Schedule and manage annual services, MOTs, and necessary repairs. Administrative Support Assist project managers and engineers with documentation and general administrative duties. Maintain detailed records of stock movements and generate reports as required. What We're Looking For Previous experience in stock control, warehouse management, or a similar role. Proficiency in MS Excel and inventory management software (preferred). Excellent attention to detail and strong organizational skills. Ability to work independently and as part of a team. Full UK driver's licence required. Please apply for immediate consideration.
Range Assistant - Bingley 24,000 plus benefits Job Overview: Working in the Commercial - Range team, in this role you will learn many of the skills required when starting a career in range building. You'll be confident to voice innovative ideas and bring energy and enthusiasm to the role. If you thrive working in a fast-paced environment and work well under pressure, read on! Key Responsibilities: Support the Range Manager and Assistant Range Manager with weekly product analysis, administrative tasks & preparation for sign off meetings. Management of failed product delivery's-using initiative to make decisions from a commercial perspective, working with QC and Merchandise to ensure customers' needs are met, building relationships with international team and suppliers to find solutions. Carry out frequent competitor benchmarking and analysis to develop market knowledge and to highlight new and improved product opportunities to maximise sales. Management of style creation, samples and catalogue copy checking. Selecting products for parcel catalogues and building spreads to key KPIs, presenting to senior management for sign off. Trade analysis, managing trade documents and being aware of best / worst sellers. Skills and Experience: Excellent working knowledge of Microsoft Office including Word, Excel and PowerPoint Ability to pick up new systems and administrative tasks is essential Excellent time management and organisational skills Ability to deliver to tight deadlines Creativity and strong product sensitivity This is a great opportunity for anyone who wants to join a strong, efficient team. You will be an appreciated and valued member of our team and be offered many opportunities to learn and develop throughout your career. Remuneration 24,000 plus Benefits Package About Cast UK Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in Business Change & Transformation, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK and a complete list of all of our current vacancies, please visit (url removed)
Feb 14, 2025
Full time
Range Assistant - Bingley 24,000 plus benefits Job Overview: Working in the Commercial - Range team, in this role you will learn many of the skills required when starting a career in range building. You'll be confident to voice innovative ideas and bring energy and enthusiasm to the role. If you thrive working in a fast-paced environment and work well under pressure, read on! Key Responsibilities: Support the Range Manager and Assistant Range Manager with weekly product analysis, administrative tasks & preparation for sign off meetings. Management of failed product delivery's-using initiative to make decisions from a commercial perspective, working with QC and Merchandise to ensure customers' needs are met, building relationships with international team and suppliers to find solutions. Carry out frequent competitor benchmarking and analysis to develop market knowledge and to highlight new and improved product opportunities to maximise sales. Management of style creation, samples and catalogue copy checking. Selecting products for parcel catalogues and building spreads to key KPIs, presenting to senior management for sign off. Trade analysis, managing trade documents and being aware of best / worst sellers. Skills and Experience: Excellent working knowledge of Microsoft Office including Word, Excel and PowerPoint Ability to pick up new systems and administrative tasks is essential Excellent time management and organisational skills Ability to deliver to tight deadlines Creativity and strong product sensitivity This is a great opportunity for anyone who wants to join a strong, efficient team. You will be an appreciated and valued member of our team and be offered many opportunities to learn and develop throughout your career. Remuneration 24,000 plus Benefits Package About Cast UK Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in Business Change & Transformation, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK and a complete list of all of our current vacancies, please visit (url removed)
