Group Executive Officer - Hybrid Role Overview This position provides adaptable and proactive administrative support to a high-level executive and their leadership team within a dynamic, multi-functional organisation. Core Responsibilities Manage complex calendars and email correspondence to ensure key stakeholders are well-prepared and informed.Coordinate internal and external meetings, including logistics, documentation, and attendee communications.Handle a variety of administrative tasks such as document preparation, printing, filing, and managing incoming and outgoing correspondence.Support the planning and execution of internal events and external engagements.Arrange travel and process expense claims for senior team members.Organise and attend regular leadership and governance meetings, including scheduling, preparing agendas and reports, taking minutes, and managing logistics such as venues and catering.Provide assistance on ad-hoc projects and initiatives as required by the leadership team.Offer administrative support to the finance function, including document handling, meeting coordination, and invoice processing. Candidate ProfileEssential AttributesAt least five years of experience in an Executive Assistant role.Excellent written and verbal communication skills, with strong attention to detail.Highly organised and capable of managing multiple priorities in a fast-paced environment.Strong research and information-gathering abilities.Professional, approachable, and committed to delivering high-quality support.Quick to learn new systems and processes. Desirable AttributesExperience in project coordination or management.Familiarity with cloud-based productivity tools (e.g., Google Workspace).Interest in sectors such as education, non-profit, or mission-driven organisations. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jun 19, 2025
Full time
Group Executive Officer - Hybrid Role Overview This position provides adaptable and proactive administrative support to a high-level executive and their leadership team within a dynamic, multi-functional organisation. Core Responsibilities Manage complex calendars and email correspondence to ensure key stakeholders are well-prepared and informed.Coordinate internal and external meetings, including logistics, documentation, and attendee communications.Handle a variety of administrative tasks such as document preparation, printing, filing, and managing incoming and outgoing correspondence.Support the planning and execution of internal events and external engagements.Arrange travel and process expense claims for senior team members.Organise and attend regular leadership and governance meetings, including scheduling, preparing agendas and reports, taking minutes, and managing logistics such as venues and catering.Provide assistance on ad-hoc projects and initiatives as required by the leadership team.Offer administrative support to the finance function, including document handling, meeting coordination, and invoice processing. Candidate ProfileEssential AttributesAt least five years of experience in an Executive Assistant role.Excellent written and verbal communication skills, with strong attention to detail.Highly organised and capable of managing multiple priorities in a fast-paced environment.Strong research and information-gathering abilities.Professional, approachable, and committed to delivering high-quality support.Quick to learn new systems and processes. Desirable AttributesExperience in project coordination or management.Familiarity with cloud-based productivity tools (e.g., Google Workspace).Interest in sectors such as education, non-profit, or mission-driven organisations. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Assistant x 2 1 x to the CEO 1 x Communications & Helpline Location: Hybrid working from home, with at least 1 day a month working from our office in Bracknell, Berkshire. Contract: Full-time (35 hours per week). Salary: £25,000 per annum We re looking for two enthusiastic, ambitious and organised individuals to join our team as Assistants, each supporting a different area of the charity. One role will provide high-level support to our Chief Executive Officer (CEO), while the other will focus on helping our Communications and Helpline team deliver their vital services. These are excellent opportunities to work at the heart of a charity that is committed to creating a dyslexia-inclusive society. About the roles Executive Assistant This role will support the smooth day-to-day functioning of the CEO s office, helping manage key processes, communications, and external relations. You ll be central to diary coordination, board support, stakeholder liaison, and financial administration, contributing to strong governance and strategic delivery. Key responsibilities include: Managing the CEO s diary, inbox, travel and meeting logistics Preparing board papers, agendas, minutes, and reports Liaising with stakeholders and trustees Supporting advocacy and public affairs activity (e.g. parliamentary events) Helping with financial admin tasks such as raising invoices and supplier forms Providing wider administrative support to the senior leadership team as needed This role would suit someone confident in managing sensitive information, working to tight deadlines, and liaising with senior contacts across the charity and beyond. Communications & Helpline Assistant This varied and rewarding role provides hands-on support to our helpline and external communications work. You ll be helping our volunteers offer accurate and empathetic support to the public while also assisting with digital content, social media and outreach campaigns. Key responsibilities include: Supporting helpline volunteer coordination, training and performance Helping develop and maintain helpline resources and records Creating and publishing content for our social media and website Supporting email marketing, digital analytics, and campaign promotion Assisting with press releases, stakeholder communications and events This role is ideal for someone who enjoys helping people, has strong communication skills, and an interest in digital content and community engagement. What we re looking for (both roles) Excellent organisational, administrative and multitasking skills Demonstrable experience in a similar job Excellent written and verbal communication abilities A friendly, proactive, can-do attitude and attention to detail Confidence using IT systems, including MS Office and databases Ability to work independently and collaboratively in a small team Discretion when handling sensitive or confidential information The following is also highly desirable - experience in a charity setting, knowledge of dyslexia/neurodiversity, and familiarity with tools like Xero, Canva, or WordPress (depending on the role). Please view the job descriptions for additional information. Why join us? At the BDA, we are passionate about making the world more inclusive for people with dyslexia. You ll join a friendly, supportive team where your work makes a real impact. Whether supporting our CEO s strategic aims or helping deliver services to the public, you ll be contributing to lasting change. Closing date 15 July 2025 . Please note, we reserve the right to close these vacancies early if we receive sufficient applications for the roles. Therefore, if you are interested, please submit your application as early as possible.
Jun 19, 2025
Full time
Assistant x 2 1 x to the CEO 1 x Communications & Helpline Location: Hybrid working from home, with at least 1 day a month working from our office in Bracknell, Berkshire. Contract: Full-time (35 hours per week). Salary: £25,000 per annum We re looking for two enthusiastic, ambitious and organised individuals to join our team as Assistants, each supporting a different area of the charity. One role will provide high-level support to our Chief Executive Officer (CEO), while the other will focus on helping our Communications and Helpline team deliver their vital services. These are excellent opportunities to work at the heart of a charity that is committed to creating a dyslexia-inclusive society. About the roles Executive Assistant This role will support the smooth day-to-day functioning of the CEO s office, helping manage key processes, communications, and external relations. You ll be central to diary coordination, board support, stakeholder liaison, and financial administration, contributing to strong governance and strategic delivery. Key responsibilities include: Managing the CEO s diary, inbox, travel and meeting logistics Preparing board papers, agendas, minutes, and reports Liaising with stakeholders and trustees Supporting advocacy and public affairs activity (e.g. parliamentary events) Helping with financial admin tasks such as raising invoices and supplier forms Providing wider administrative support to the senior leadership team as needed This role would suit someone confident in managing sensitive information, working to tight deadlines, and liaising with senior contacts across the charity and beyond. Communications & Helpline Assistant This varied and rewarding role provides hands-on support to our helpline and external communications work. You ll be helping our volunteers offer accurate and empathetic support to the public while also assisting with digital content, social media and outreach campaigns. Key responsibilities include: Supporting helpline volunteer coordination, training and performance Helping develop and maintain helpline resources and records Creating and publishing content for our social media and website Supporting email marketing, digital analytics, and campaign promotion Assisting with press releases, stakeholder communications and events This role is ideal for someone who enjoys helping people, has strong communication skills, and an interest in digital content and community engagement. What we re looking for (both roles) Excellent organisational, administrative and multitasking skills Demonstrable experience in a similar job Excellent written and verbal communication abilities A friendly, proactive, can-do attitude and attention to detail Confidence using IT systems, including MS Office and databases Ability to work independently and collaboratively in a small team Discretion when handling sensitive or confidential information The following is also highly desirable - experience in a charity setting, knowledge of dyslexia/neurodiversity, and familiarity with tools like Xero, Canva, or WordPress (depending on the role). Please view the job descriptions for additional information. Why join us? At the BDA, we are passionate about making the world more inclusive for people with dyslexia. You ll join a friendly, supportive team where your work makes a real impact. Whether supporting our CEO s strategic aims or helping deliver services to the public, you ll be contributing to lasting change. Closing date 15 July 2025 . Please note, we reserve the right to close these vacancies early if we receive sufficient applications for the roles. Therefore, if you are interested, please submit your application as early as possible.
Exciting role in a top International Law Firm for a PA to assist the General Counsel, the Team and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. Roles and Responsibilities Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows Assist with regulatory liaison and updating the firm's SRA account as required Liaison with the firm's senior management and their support staff Meeting scheduling and extensive diary management Providing necessary documentation in a timely, efficient way for internal and external meetings Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking Taking minutes of other internal meetings where necessary Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials Managing team travel to the firm's offices globally including visas and itineraries, where applicable Processing invoices, purchase orders and expense claims in a timely manner Help prepare and administer relevant budgets Assist with insurance renewals process Help organise training sessions, including C&R's delivery of training within the firm Liaise with external training providers and manage attendance at conferences Responding to correspondence via post and email on behalf of your stakeholders Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide Answering and transferring telephone calls to the relevant person/team Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate General administration tasks including preparing documents, proof reading and the creation of PDF bundles Helping to set up and manage client information barriers within iManage Assisting with ad hoc administration and project tasks Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment Previous operational experience is desirable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint Previous experience using iManage is helpful Person Specification A proactive can-do approach and able to use initiative when required and demonstrates good judgement A professional manner with excellent verbal and written communication skills Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines Flexible and dependable, will do extra hours where needed Maintaining confidentiality and discretion at all times Excellent attention to detail, highly organised and efficient For further information please contact Ella Britton
Jun 18, 2025
Full time
Exciting role in a top International Law Firm for a PA to assist the General Counsel, the Team and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. Roles and Responsibilities Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows Assist with regulatory liaison and updating the firm's SRA account as required Liaison with the firm's senior management and their support staff Meeting scheduling and extensive diary management Providing necessary documentation in a timely, efficient way for internal and external meetings Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking Taking minutes of other internal meetings where necessary Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials Managing team travel to the firm's offices globally including visas and itineraries, where applicable Processing invoices, purchase orders and expense claims in a timely manner Help prepare and administer relevant budgets Assist with insurance renewals process Help organise training sessions, including C&R's delivery of training within the firm Liaise with external training providers and manage attendance at conferences Responding to correspondence via post and email on behalf of your stakeholders Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide Answering and transferring telephone calls to the relevant person/team Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate General administration tasks including preparing documents, proof reading and the creation of PDF bundles Helping to set up and manage client information barriers within iManage Assisting with ad hoc administration and project tasks Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment Previous operational experience is desirable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint Previous experience using iManage is helpful Person Specification A proactive can-do approach and able to use initiative when required and demonstrates good judgement A professional manner with excellent verbal and written communication skills Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines Flexible and dependable, will do extra hours where needed Maintaining confidentiality and discretion at all times Excellent attention to detail, highly organised and efficient For further information please contact Ella Britton
A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO) . This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services , capable of operating with autonomy and precision in a fast-paced environment. About the Role As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes . You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy. Key Responsibilities Provide high-level executive support , including diary management, international travel arrangements , and meeting coordination. Draft, review, and format legal documents, contracts, NDAs, and regulatory filings . Liaise with internal and external stakeholders , including legal teams, external counsel, regulators, and board members. Maintain and update HR databases, document repositories , and contract management systems. Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables. Assist with corporate governance processes, filings, and financial tracking . Support HR operations , including employee records, recruitment logistics, benefits administration, and payroll inputs. Handle sensitive information with absolute discretion and confidentiality . About You 10-15 years' experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms . Exceptional organisational skills with the ability to manage competing priorities and complex schedules . Strong drafting and editing skills with meticulous attention to detail . Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems . Solutions-oriented, proactive , and comfortable operating independently under pressure. Excellent interpersonal skills to build trusted relationships across all levels. Why Join Us? Work alongside senior executives and industry leaders in a dynamic, high-performing environment. Play a key role in strategic legal initiatives and HR operations . Enjoy a competitive compensation package with growth opportunities. Benefit from flexible working arrangements (3 days in-office, 2 days remote).
Jun 18, 2025
Full time
A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO) . This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services , capable of operating with autonomy and precision in a fast-paced environment. About the Role As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes . You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy. Key Responsibilities Provide high-level executive support , including diary management, international travel arrangements , and meeting coordination. Draft, review, and format legal documents, contracts, NDAs, and regulatory filings . Liaise with internal and external stakeholders , including legal teams, external counsel, regulators, and board members. Maintain and update HR databases, document repositories , and contract management systems. Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables. Assist with corporate governance processes, filings, and financial tracking . Support HR operations , including employee records, recruitment logistics, benefits administration, and payroll inputs. Handle sensitive information with absolute discretion and confidentiality . About You 10-15 years' experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms . Exceptional organisational skills with the ability to manage competing priorities and complex schedules . Strong drafting and editing skills with meticulous attention to detail . Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems . Solutions-oriented, proactive , and comfortable operating independently under pressure. Excellent interpersonal skills to build trusted relationships across all levels. Why Join Us? Work alongside senior executives and industry leaders in a dynamic, high-performing environment. Play a key role in strategic legal initiatives and HR operations . Enjoy a competitive compensation package with growth opportunities. Benefit from flexible working arrangements (3 days in-office, 2 days remote).
Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the Chief Education Officer of a leading national Academy group based in the Manchester. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within the public sector. The successful candidate will be based in one of the Manchester academies with the requirement to be able to travel nationwide weekly with the CEO. Location: Manchester Salary: £40,000 per annum (pro rata). Full time office based Contract: 3 month FTC Consultant: - Please direct all enquires relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise and accompany the CEO on regular national travel Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant working within the education or public. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 3 years + experience as an Executive Assistant within education or the public sector. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment. This role is perfect for someone eager work within the education sector. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
Jun 18, 2025
Full time
Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the Chief Education Officer of a leading national Academy group based in the Manchester. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within the public sector. The successful candidate will be based in one of the Manchester academies with the requirement to be able to travel nationwide weekly with the CEO. Location: Manchester Salary: £40,000 per annum (pro rata). Full time office based Contract: 3 month FTC Consultant: - Please direct all enquires relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise and accompany the CEO on regular national travel Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant working within the education or public. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 3 years + experience as an Executive Assistant within education or the public sector. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment. This role is perfect for someone eager work within the education sector. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY The purpose of this role is to manage and support in the delivery of the day-to-day resident experience objectives of the property and lead the team by example to build a vibrant, safe and welcoming community our residents enjoy being part of. Assisting the Community Manager in the day-to-day financial and operational management of the property including leasing, marketing, property maintenance and tenancy administration. JOB DESCRIPTION Key Responsibilities Acts as a role model at all times by demonstrating the core values Acts up covering the Community Manager responsibilities in his or her absence ensuring work is organised and executed in line with Greystar expectations. Actively seeks interaction and contact with residents to proactively seek to improve the front of house service delivery anticipating and exceeding resident expectations. Promotes resident satisfaction and retention by monitoring resident feedback including online reviews and responding to questions, requests and complaints in a timely manner, and taking appropriate action to resolve and address service issues. Assists and supports the Community Manager with communications, assessment and development of team members. Monitors payments and chases outstanding rent arrears following rent collection processes to meet business goals whilst promoting tenancy extensions and other revenue streams. Co-ordinates the tenancy management process by making periodic apartment inspections, evicting residents, and imposing and collecting late fees and other charges within the terms of the agreement. Processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. Ensures the operation of the community complies with Company policies and procedures and any laws and regulations governing housing operations and residential lettings. Conducts regular community walkabouts and inspections and takes appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal. Completes relevant operational, financial and compliance administrative tasks including routine weekly and monthly reporting and ensures property data is accurate. Supports with resident event management within the community . Undertakes marketing and leasing activities including: viewings, following up on enquiries and sales conversions. Develops and maintains local knowledge and information resources relevant to resident needs i.e. travel, entertainment and amenities. Stays informed about current market and competitor conditions Assists with summer community preparations, including move-in and move-out processes. Assists the Community Manager to ensure the property meets necessary Health and Safety requirements, monitors incident reporting system and completes compliance activities in line with the Company's policies and procedures. Participates where required in an on call roster to provide out of hours emergency support for the community. Works with the Community Manager in the preparation of the annual budget and monthly management accounts Organizational. Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s). Demonstrates appropriate safe behaviors in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s). Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence. Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility. Key Relationships Community Managers and Community Teams. Regional Operations Managers Corporate Support Teams including HR, Finance, Systems, Sales & Marketing, Health & Safety & Capital Projects. Knowledge & Qualifications Good level of general education Proficient in the use of Microsoft Office packages including Word, Excel and Outlook. Proficiency in using property operation systems. Training will however, be provided. Knowledge of Landlord/Tenant Legislation. Experience & Skills Essential Excellent customer service skills and significant experience in a customer facing service delivery role. Good team player with strong relationship building and influencing skills Ability to act autonomously, taking decisions and/or action when required. Fluent English verbal and written communication skills Excellent organisation skills with the ability to multi task and prioritise Numerical skills necessary to complete the above activities Self and culturally aware and able to adapt relationship building, communications and negotiation skills to suit audience Flexible approach to work and adaptable to thrive in a changing environment. Enthusiasm to deliver an exceptional experience to stakeholders and continuously improve knowledge of self and others. Desirable: Previous experience supervising or leading a team to deliver excellent customer service. Demonstrable ability to coach and mentor team members A knowledge and understanding of UK Health and Safety policies preferably with some form of recognised training i.e. IOSH or NEBOSH.
Jun 17, 2025
Full time
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit . JOB DESCRIPTION SUMMARY The purpose of this role is to manage and support in the delivery of the day-to-day resident experience objectives of the property and lead the team by example to build a vibrant, safe and welcoming community our residents enjoy being part of. Assisting the Community Manager in the day-to-day financial and operational management of the property including leasing, marketing, property maintenance and tenancy administration. JOB DESCRIPTION Key Responsibilities Acts as a role model at all times by demonstrating the core values Acts up covering the Community Manager responsibilities in his or her absence ensuring work is organised and executed in line with Greystar expectations. Actively seeks interaction and contact with residents to proactively seek to improve the front of house service delivery anticipating and exceeding resident expectations. Promotes resident satisfaction and retention by monitoring resident feedback including online reviews and responding to questions, requests and complaints in a timely manner, and taking appropriate action to resolve and address service issues. Assists and supports the Community Manager with communications, assessment and development of team members. Monitors payments and chases outstanding rent arrears following rent collection processes to meet business goals whilst promoting tenancy extensions and other revenue streams. Co-ordinates the tenancy management process by making periodic apartment inspections, evicting residents, and imposing and collecting late fees and other charges within the terms of the agreement. Processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. Ensures the operation of the community complies with Company policies and procedures and any laws and regulations governing housing operations and residential lettings. Conducts regular community walkabouts and inspections and takes appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal. Completes relevant operational, financial and compliance administrative tasks including routine weekly and monthly reporting and ensures property data is accurate. Supports with resident event management within the community . Undertakes marketing and leasing activities including: viewings, following up on enquiries and sales conversions. Develops and maintains local knowledge and information resources relevant to resident needs i.e. travel, entertainment and amenities. Stays informed about current market and competitor conditions Assists with summer community preparations, including move-in and move-out processes. Assists the Community Manager to ensure the property meets necessary Health and Safety requirements, monitors incident reporting system and completes compliance activities in line with the Company's policies and procedures. Participates where required in an on call roster to provide out of hours emergency support for the community. Works with the Community Manager in the preparation of the annual budget and monthly management accounts Organizational. Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s). Demonstrates appropriate safe behaviors in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s). Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence. Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility. Key Relationships Community Managers and Community Teams. Regional Operations Managers Corporate Support Teams including HR, Finance, Systems, Sales & Marketing, Health & Safety & Capital Projects. Knowledge & Qualifications Good level of general education Proficient in the use of Microsoft Office packages including Word, Excel and Outlook. Proficiency in using property operation systems. Training will however, be provided. Knowledge of Landlord/Tenant Legislation. Experience & Skills Essential Excellent customer service skills and significant experience in a customer facing service delivery role. Good team player with strong relationship building and influencing skills Ability to act autonomously, taking decisions and/or action when required. Fluent English verbal and written communication skills Excellent organisation skills with the ability to multi task and prioritise Numerical skills necessary to complete the above activities Self and culturally aware and able to adapt relationship building, communications and negotiation skills to suit audience Flexible approach to work and adaptable to thrive in a changing environment. Enthusiasm to deliver an exceptional experience to stakeholders and continuously improve knowledge of self and others. Desirable: Previous experience supervising or leading a team to deliver excellent customer service. Demonstrable ability to coach and mentor team members A knowledge and understanding of UK Health and Safety policies preferably with some form of recognised training i.e. IOSH or NEBOSH.
Location: Kensington High Street, London Short workweek: 4-day schedule (Monday to Thursday) Salary: £28,000 Immediate Start About us LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime. Position overview We are seeking a PA / Office Admin to provide high-level administrative support and ensure the smooth running of our Head Office including HR related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace. Key responsibilities Provide personal assistance to several stakeholders, managing their schedules, meetings, and travel arrangements. Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments. Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies. Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support. Plan and support team events, meetings, and special projects, from catering arrangements to event logistics. Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency. Support with onboarding activities and maintaining an organised, welcoming environment for new employees. Person specification Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment. Strong organisational and multitasking skills, with a proactive and problem-solving mindset. Excellent written and verbal communication skills. Professionalism and discretion, especially when handling confidential information. Ability to work autonomously and collaborate effectively with various team members. Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools. A genuine interest in the luxury fashion industry and the LUCA FALONI brand values. Why Join Us? LUCA FALONI offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you'll play a key role in maintaining a well-organised, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team. If you are a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience. We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process . We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule. Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!
Jun 17, 2025
Full time
Location: Kensington High Street, London Short workweek: 4-day schedule (Monday to Thursday) Salary: £28,000 Immediate Start About us LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime. Position overview We are seeking a PA / Office Admin to provide high-level administrative support and ensure the smooth running of our Head Office including HR related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace. Key responsibilities Provide personal assistance to several stakeholders, managing their schedules, meetings, and travel arrangements. Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments. Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies. Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support. Plan and support team events, meetings, and special projects, from catering arrangements to event logistics. Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency. Support with onboarding activities and maintaining an organised, welcoming environment for new employees. Person specification Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment. Strong organisational and multitasking skills, with a proactive and problem-solving mindset. Excellent written and verbal communication skills. Professionalism and discretion, especially when handling confidential information. Ability to work autonomously and collaborate effectively with various team members. Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools. A genuine interest in the luxury fashion industry and the LUCA FALONI brand values. Why Join Us? LUCA FALONI offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you'll play a key role in maintaining a well-organised, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team. If you are a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience. We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process . We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule. Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Jun 17, 2025
Full time
My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support RQA team. Job Title: Admin Assistant Location: London (EC2N) Type: 6-Month Contract (Potential for Extension) Schedule: 4 Days Onsite, 1 Day Remote Pay Rate: £27.64 per hour PAYE + 33 Days Holiday Pay Working Hours: 40 Hours per Week Role Overview: We are seeking an experienced and highly organised Admin Assistant to support senior leaders within the Risk and Quantitative Analysis (RQA) function. The ideal candidate will have 4 to 5 years of experience in administrative roles , demonstrating strong attention to detail, adaptability, and a proactive approach to problem-solving. Key Responsibilities: Provide daily administrative support to senior stakeholders, ensuring smooth and efficient operations: Calendar and diary management Meeting scheduling and coordination Travel booking and expense processing Handling calls and correspondence Collaborate with other administrative professionals across the RQA team to ensure consistent coverage. Coordinate logistics and materials for key meetings, including attendee communication, room booking, and refreshments. Organise networking and team-building events to foster collaboration and boost team morale. Key Skills & Attributes: 4-5 years of experience in a similar administrative or executive assistant role Highly organised with exceptional attention to detail Friendly, collaborative, and professional demeanor Proactive, resourceful, and able to manage shifting priorities effectively Excellent interpersonal skills, able to engage with colleagues at all levels Strong initiative and willingness to suggest and implement improvements Excellent written communication and presentation skills Proficient in Microsoft PowerPoint and Excel Apply now if you want to advance in your career in a supportive and thriving environment. We are excited to see how you can contribute to our team.
Team Personal Assistant (General Counsel, Compliance & Risk) Reporting to the General Counsel, the Team Personal Assistant (PA) to General Counsel and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. Within the Risk Legal team, there are 10 lawyers and 3 paralegals ultimately reporting to the General Counsel. The team includes a Director of Compliance, a Head of Professional Liability, a Head of Corporate Risk and Governance, and a Data Privacy Officer, all with supporting legal staff. The Head of New Business Intake leads a team of around thirty NBI managers and analysts in London, with a further three Senior AML Managers and supporting analysts in Zurich, Dubai and Hong Kong. The team is highly collaborative and there is a focus on team training and development. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a 'firm first' mentality. This is a fast-paced and demanding role; it requires flexibility and resilience whilst offering the opportunity to work on a wide variety of different tasks and play a key role in ensuring the firm operates in accordance with its legal and regulatory obligations. Roles and Responsibilities • Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows • Assist with regulatory liaison and updating the firm's SRA account as required • Liaison with the firm's senior management and their support staff • Meeting scheduling and extensive diary management • Providing necessary documentation in a timely, efficient way for internal and external meetings • Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking • Taking minutes of other internal meetings where necessary • Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials • Managing team travel to the firm's offices globally including visas and itineraries, where applicable • Processing invoices, purchase orders and expense claims in a timely manner • Help prepare and administer relevant budgets • Assist with insurance renewals process • Help organise training sessions, including C&R's delivery of training within the firm • Liaise with external training providers and manage attendance at conferences • Responding to correspondence via post and email on behalf of your stakeholders • Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide • Answering and transferring telephone calls to the relevant person/team • Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) • Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate • General administration tasks including preparing documents, proof reading and the creation of PDF bundles • Helping to set up and manage client information barriers within iManage • Assisting with ad hoc administration and project tasks • Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward • Liaise with other operational teams as required, especially Finance, FinSys, IT, HR and Business Development • Managing team social events • Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience • Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment • Previous operational experience is desirable • A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint • Previous experience using iManage is helpful Person Specification • A proactive can-do approach and able to use initiative when required and demonstrates good judgement • A professional manner with excellent verbal and written communication skills • Builds rapport quickly • Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines • Ability to classify the relative urgency of different tasks through understanding the broader role and objectives of the C&R team • Accustomed to dealing with people at all levels with tact and diplomacy • Flexible and dependable, will do extra hours where needed • Maintaining confidentiality and discretion at all times • Excellent attention to detail, highly organised and efficient
Jun 17, 2025
Full time
Team Personal Assistant (General Counsel, Compliance & Risk) Reporting to the General Counsel, the Team Personal Assistant (PA) to General Counsel and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. Within the Risk Legal team, there are 10 lawyers and 3 paralegals ultimately reporting to the General Counsel. The team includes a Director of Compliance, a Head of Professional Liability, a Head of Corporate Risk and Governance, and a Data Privacy Officer, all with supporting legal staff. The Head of New Business Intake leads a team of around thirty NBI managers and analysts in London, with a further three Senior AML Managers and supporting analysts in Zurich, Dubai and Hong Kong. The team is highly collaborative and there is a focus on team training and development. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a 'firm first' mentality. This is a fast-paced and demanding role; it requires flexibility and resilience whilst offering the opportunity to work on a wide variety of different tasks and play a key role in ensuring the firm operates in accordance with its legal and regulatory obligations. Roles and Responsibilities • Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows • Assist with regulatory liaison and updating the firm's SRA account as required • Liaison with the firm's senior management and their support staff • Meeting scheduling and extensive diary management • Providing necessary documentation in a timely, efficient way for internal and external meetings • Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking • Taking minutes of other internal meetings where necessary • Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials • Managing team travel to the firm's offices globally including visas and itineraries, where applicable • Processing invoices, purchase orders and expense claims in a timely manner • Help prepare and administer relevant budgets • Assist with insurance renewals process • Help organise training sessions, including C&R's delivery of training within the firm • Liaise with external training providers and manage attendance at conferences • Responding to correspondence via post and email on behalf of your stakeholders • Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide • Answering and transferring telephone calls to the relevant person/team • Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) • Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate • General administration tasks including preparing documents, proof reading and the creation of PDF bundles • Helping to set up and manage client information barriers within iManage • Assisting with ad hoc administration and project tasks • Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward • Liaise with other operational teams as required, especially Finance, FinSys, IT, HR and Business Development • Managing team social events • Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience • Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment • Previous operational experience is desirable • A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint • Previous experience using iManage is helpful Person Specification • A proactive can-do approach and able to use initiative when required and demonstrates good judgement • A professional manner with excellent verbal and written communication skills • Builds rapport quickly • Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines • Ability to classify the relative urgency of different tasks through understanding the broader role and objectives of the C&R team • Accustomed to dealing with people at all levels with tact and diplomacy • Flexible and dependable, will do extra hours where needed • Maintaining confidentiality and discretion at all times • Excellent attention to detail, highly organised and efficient
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Jun 17, 2025
Full time
Trainee Executive Assistant Ref: BCR/JP/31737 Salary: 26,000 - 27,000 Birmingham Bell Cornwall Recruitment are pleased to be hiring a Trainee Executive Assistant at a leading law firm in Birmingham. They are looking for a highly motivated and organised person to join their litigation team. Trainee Executive Assistant responsibilities: Support a small team of lawyers with day-to-day admin tasks Coordinate meetings, travel arrangements and event logistics Draft correspondence and legal documents Management client records, billings process and financial admin tasks Other Ad-Hoc Duties The ideal candidate will have: Previous experience in an administrative role/professional office environment Strong organisational skills and attention to detail Ability to multitask and manage priorities Excellent communication skills A proactive attitude and willingness to learn If you have previous administrative experience and want to progress your career, don't hesitate to get in touch now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Mode Search is excited to be partnering with a global, design-led fashion brand to appoint a Sales Admin Assistant to join their friendly and fast-paced team. This is a full-time, office-based role (5 days per week) ideal for a highly organised, detail-oriented individual with system knowledge and fashion experience. This role will play a vital part in supporting the Senior Account Manager and wider Sales Team by providing dedicated administrative and operational assistance, ensuring smooth order processing, clear customer communication, and effective sales coordination to help drive client satisfaction and business growth. Key Responsibilities: Provide daily administrative support to the Senior Account Manager and Sales Team Accurately input and manage sales orders in internal systems Track orders and ensure timely delivery by coordinating with internal teams Maintain and update customer records and databases Monitor stock levels and manage sample and bulk order logistics Prepare sales documents, including order confirmations and line sheets Follow up on sample approvals, fit comments, and costing actions Support customer presentations with relevant materials Conduct basic market and customer research to aid sales strategy What We're Looking For: Preferably holds a degree or qualification in a fashion-related field Minimum of 1 year's experience in retail or wholesale environments Strong attention to detail Able to manage multiple priorities and perform well under pressure Excellent organizational, coordination, and communication skills Proficient in computer systems and software Demonstrates a keen eye for fashion and product aesthetics Proactive, with the ability to take initiative Familiarity with systems, particularly PLM (Product Lifecycle Management) platforms Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.
Jun 16, 2025
Full time
Mode Search is excited to be partnering with a global, design-led fashion brand to appoint a Sales Admin Assistant to join their friendly and fast-paced team. This is a full-time, office-based role (5 days per week) ideal for a highly organised, detail-oriented individual with system knowledge and fashion experience. This role will play a vital part in supporting the Senior Account Manager and wider Sales Team by providing dedicated administrative and operational assistance, ensuring smooth order processing, clear customer communication, and effective sales coordination to help drive client satisfaction and business growth. Key Responsibilities: Provide daily administrative support to the Senior Account Manager and Sales Team Accurately input and manage sales orders in internal systems Track orders and ensure timely delivery by coordinating with internal teams Maintain and update customer records and databases Monitor stock levels and manage sample and bulk order logistics Prepare sales documents, including order confirmations and line sheets Follow up on sample approvals, fit comments, and costing actions Support customer presentations with relevant materials Conduct basic market and customer research to aid sales strategy What We're Looking For: Preferably holds a degree or qualification in a fashion-related field Minimum of 1 year's experience in retail or wholesale environments Strong attention to detail Able to manage multiple priorities and perform well under pressure Excellent organizational, coordination, and communication skills Proficient in computer systems and software Demonstrates a keen eye for fashion and product aesthetics Proactive, with the ability to take initiative Familiarity with systems, particularly PLM (Product Lifecycle Management) platforms Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.
At CV-Library, we have a simple vision: to help the world to work and we are looking for exceptional and talented people to help us realise this vision in both UK and overseas markets. We are in a period of accelerated growth, following a year of key strategic acquisitions and significant investment across all parts of the business from Tech and Data to People and HR, there's never been a more exciting time to join us or a better place to grow your career! Benefits Here at CV-Library, we value our employees and are committed to offering the best 23 days holiday, plus bank holidays Additional day off for your birthday Holiday buy/sell scheme Life Assurance - up to 3 times your annual salary Medicash healthcare cashback plan - includes dental, physio, osteopathy, complementary and alternative therapies such as reflexology Discounts as part of Medicash, gym memberships, shopping, entertainment etc. Eyecare and flu vouchers Employee Assistance Program and Mental Health First Aiders Pension contribution up to 7% Ongoing training and development - face to face training sessions available throughout the year LinkedIn Learning - over 5,000 free courses to choose from Long Service Awards The Role Hours: Monday-Friday, 9:00-17:30 Location: Fleet, Hampshire Working Pattern: Hybrid - 3 days a week on site We're looking for a hands-on Marketing Assistant who's ready to step into the world of marketing. This is a fantastic entry-level opportunity for someone eager to learn, develop their skills and gain broad exposure to all aspects of marketing. You'll work across a range of high-impact campaigns and projects, supporting the delivery of activities designed to raise brand awareness, drive client retention and generate leads. From managing campaign logistics to supporting event planning and everything in between, no two days will be the same. If you've got a get up and go' attitude, are happy to roll up your sleeves and want to work in a fast-paced, supportive team - this is the role for you! You'll be part of a collaborative marketing team and report to the Senior Marketing Manager. You'll also work closely with the Events Manager, supporting with logistics and on-the-ground execution for both external recruitment events and internal staff activities - this will take up about a third of your time. In addition, you'll liaise wit the design, email and performance marketing teams to help coordinate and deliver campaigns smoothly and on time. Responsibilities: Campaign management: Take briefs from the Senior Marketing Manager and coordinate timelines, team deliverables and day-to-day execution across departments. Assist with campaign content when needed Direct mail and gifting: Support with the coordination of client gifting, milestone campaigns and direct mail initiatives. Source gifts, order branded merchandise and help assemble and post hampers and goodie boxes etc. Market research and analysis: Contribute to competitor research and gain a deep understanding of our audience, brand messages and value propositions Campaign tracking and reporting: monitor campaign performance, help generate reports and assist in analysing results to optimise future campaigns Events support: help organise and run both internal and external events, supporting the Events Manager with logistics and setup Advertising and sponsorship: assist in coordinating sponsorship opportunities and liaising with media partners What we're looking for A keen interest in marketing and a strong desire to build a successful career in the field Highly organised with excellent time management and attention to detail Positive, can-do attitude with a willingness to support a variety of tasks Excellent communication skills, both written and verbal Creative thinker and problem solver, eager to learn and take initiative Comfortable working in a fast-paced, collaborative environment Experience in an office or administrative role (preferred) We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements. Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.
Jun 16, 2025
Full time
At CV-Library, we have a simple vision: to help the world to work and we are looking for exceptional and talented people to help us realise this vision in both UK and overseas markets. We are in a period of accelerated growth, following a year of key strategic acquisitions and significant investment across all parts of the business from Tech and Data to People and HR, there's never been a more exciting time to join us or a better place to grow your career! Benefits Here at CV-Library, we value our employees and are committed to offering the best 23 days holiday, plus bank holidays Additional day off for your birthday Holiday buy/sell scheme Life Assurance - up to 3 times your annual salary Medicash healthcare cashback plan - includes dental, physio, osteopathy, complementary and alternative therapies such as reflexology Discounts as part of Medicash, gym memberships, shopping, entertainment etc. Eyecare and flu vouchers Employee Assistance Program and Mental Health First Aiders Pension contribution up to 7% Ongoing training and development - face to face training sessions available throughout the year LinkedIn Learning - over 5,000 free courses to choose from Long Service Awards The Role Hours: Monday-Friday, 9:00-17:30 Location: Fleet, Hampshire Working Pattern: Hybrid - 3 days a week on site We're looking for a hands-on Marketing Assistant who's ready to step into the world of marketing. This is a fantastic entry-level opportunity for someone eager to learn, develop their skills and gain broad exposure to all aspects of marketing. You'll work across a range of high-impact campaigns and projects, supporting the delivery of activities designed to raise brand awareness, drive client retention and generate leads. From managing campaign logistics to supporting event planning and everything in between, no two days will be the same. If you've got a get up and go' attitude, are happy to roll up your sleeves and want to work in a fast-paced, supportive team - this is the role for you! You'll be part of a collaborative marketing team and report to the Senior Marketing Manager. You'll also work closely with the Events Manager, supporting with logistics and on-the-ground execution for both external recruitment events and internal staff activities - this will take up about a third of your time. In addition, you'll liaise wit the design, email and performance marketing teams to help coordinate and deliver campaigns smoothly and on time. Responsibilities: Campaign management: Take briefs from the Senior Marketing Manager and coordinate timelines, team deliverables and day-to-day execution across departments. Assist with campaign content when needed Direct mail and gifting: Support with the coordination of client gifting, milestone campaigns and direct mail initiatives. Source gifts, order branded merchandise and help assemble and post hampers and goodie boxes etc. Market research and analysis: Contribute to competitor research and gain a deep understanding of our audience, brand messages and value propositions Campaign tracking and reporting: monitor campaign performance, help generate reports and assist in analysing results to optimise future campaigns Events support: help organise and run both internal and external events, supporting the Events Manager with logistics and setup Advertising and sponsorship: assist in coordinating sponsorship opportunities and liaising with media partners What we're looking for A keen interest in marketing and a strong desire to build a successful career in the field Highly organised with excellent time management and attention to detail Positive, can-do attitude with a willingness to support a variety of tasks Excellent communication skills, both written and verbal Creative thinker and problem solver, eager to learn and take initiative Comfortable working in a fast-paced, collaborative environment Experience in an office or administrative role (preferred) We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements. Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.
Admin Assistant, Temporary, South Belfast, £12.59 Your new company Hays are partnering with a public sector organisation to recruit for a temporary Admin Assistant. Your new role Deliver professional administrative support for the Association.Handle general admin tasks, including taking and passing on messages.Respond to routine operational queries or refer them as needed.Help plan and organise meetings and events, including logistics and setup.Provide admin and secretarial support, including document handling, data entry, and communication.Travel to meetings to take and distribute accurate minutes.Create promotional materials like leaflets, invites, and agendas.Support tenants with mobility challenges.Maintain and organise records and document systems, both physical and digital.Update databases and generate reports and performance stats.Perform occasional physical tasks like setting up event equipment.Transport equipment to and from storage for events.Assist with file archiving and arranging storage or transport. What you'll need to succeed 2 GCSEs or equivalent AND 6 months' experience in an office environment OR 1 years' experience in an administrative roleProficient use of a range of IT packages including MicrosoftStrong communication skills (both written & verbal)Good organisation and time management skillsMinute takingPossess a full current driving licence and access to a car. What you'll get in return £12.59 per hour6 months temporary1 day work from homeSouth Belfast locationImmediate start What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jun 14, 2025
Seasonal
Admin Assistant, Temporary, South Belfast, £12.59 Your new company Hays are partnering with a public sector organisation to recruit for a temporary Admin Assistant. Your new role Deliver professional administrative support for the Association.Handle general admin tasks, including taking and passing on messages.Respond to routine operational queries or refer them as needed.Help plan and organise meetings and events, including logistics and setup.Provide admin and secretarial support, including document handling, data entry, and communication.Travel to meetings to take and distribute accurate minutes.Create promotional materials like leaflets, invites, and agendas.Support tenants with mobility challenges.Maintain and organise records and document systems, both physical and digital.Update databases and generate reports and performance stats.Perform occasional physical tasks like setting up event equipment.Transport equipment to and from storage for events.Assist with file archiving and arranging storage or transport. What you'll need to succeed 2 GCSEs or equivalent AND 6 months' experience in an office environment OR 1 years' experience in an administrative roleProficient use of a range of IT packages including MicrosoftStrong communication skills (both written & verbal)Good organisation and time management skillsMinute takingPossess a full current driving licence and access to a car. What you'll get in return £12.59 per hour6 months temporary1 day work from homeSouth Belfast locationImmediate start What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
Jun 14, 2025
Full time
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
Post Sales Administrator City of London Full-Time Office-Based We're partnering with a highly reputable London-based firm specialising in luxury assets to find a Post Sales Administrator who will play a crucial role in ensuring the smooth and professional operation of their post-sale processes. You will be taking charge of everything from CRM and client communication to payment reconciliation and compliance administration. You'll be the go-to person for ensuring all processes run efficiently post-sale, contributing significantly to the company's client experience and internal operations. Role and responsibilities: Accounts receivable, taking payments via telephone. Handling inbound client communications (phone and email) with professionalism and care. Managing inboxes and dealing with client queries (post-sale, compliance, deposits, contracts). Overseeing CRM updates and ensuring accurate record-keeping of trades and contracts. Reconciling stock and ensuring data across systems (HubSpot, Plecto, etc.) is aligned. Coordinating daily sales team readiness (documents, payments, sheets, etc.). Managing physical and digital filing, booking meetings, arranging logistics, and other admin support. Experience and expertise: Strong administrative background with experience in operations or client services. Background in financial services, luxury goods. Experience / educational background in Accounts Receivable / payment reconciliation. Comfortable with fast-paced environments and juggling multiple priorities. Highly organised with top-tier attention to detail. Tech-savvy - experienced with Microsoft Office and CRM tools (HubSpot/Salesforce). Friendly, articulate, and proactive in communication - both written and verbal. This is an exciting time to join a growing business that blends tradition with innovation. You'll be given real responsibility and the chance to make an impact, all while working with a passionate team in a dynamic and niche industry.
Jun 13, 2025
Full time
Post Sales Administrator City of London Full-Time Office-Based We're partnering with a highly reputable London-based firm specialising in luxury assets to find a Post Sales Administrator who will play a crucial role in ensuring the smooth and professional operation of their post-sale processes. You will be taking charge of everything from CRM and client communication to payment reconciliation and compliance administration. You'll be the go-to person for ensuring all processes run efficiently post-sale, contributing significantly to the company's client experience and internal operations. Role and responsibilities: Accounts receivable, taking payments via telephone. Handling inbound client communications (phone and email) with professionalism and care. Managing inboxes and dealing with client queries (post-sale, compliance, deposits, contracts). Overseeing CRM updates and ensuring accurate record-keeping of trades and contracts. Reconciling stock and ensuring data across systems (HubSpot, Plecto, etc.) is aligned. Coordinating daily sales team readiness (documents, payments, sheets, etc.). Managing physical and digital filing, booking meetings, arranging logistics, and other admin support. Experience and expertise: Strong administrative background with experience in operations or client services. Background in financial services, luxury goods. Experience / educational background in Accounts Receivable / payment reconciliation. Comfortable with fast-paced environments and juggling multiple priorities. Highly organised with top-tier attention to detail. Tech-savvy - experienced with Microsoft Office and CRM tools (HubSpot/Salesforce). Friendly, articulate, and proactive in communication - both written and verbal. This is an exciting time to join a growing business that blends tradition with innovation. You'll be given real responsibility and the chance to make an impact, all while working with a passionate team in a dynamic and niche industry.
We, TLT, are looking for dynamic, self-motivated, experienced and ambitious Paralegals with a passion for public law to join our Public Inquiries and Public Law team as a Contract Paralegal. Prospective candidates must demonstrate their previous experience in managing their own caseloads, involvement in complex investigations, and dealing with disclosure. The role will be on an initial 3-6 month contract with strong potential for extension. Candidates will need to be prepared to work 5 days per week at the TLT London office. Your role may include Reviewing staff misconduct cases on behalf of a public body. Undertaking sensitive investigations and disclosure tasks, including document review. Engaging with counsel in order to seek appropriate legal advice. Liaising with case managers to ensure case files are completed to the requisite standard and that there is full compliance with disclosure obligations. Preparing briefing notes for senior decision makers. Working with an internal media team to prepare press lines. Liaising with relevant stakeholders including staff, union representatives, legal advisors and counsel around the facilitation and logistics of hearings. Serving of legal notices and appropriate disclosure to relevant parties in accordance with legislated timelines and guidance. Conducting regular case reviews and engaging with case managers regarding concerns around high-risk matters. Liaising with external bodies and agencies when necessary. Attending hearings, representing the client, and providing instruction to counsel when necessary. Taking responsibility for various administrative tasks as and when required. The above is not an exhaustive list of what your day-to-day role may include, which will be dictated by our various clients' requirements. Your Skills and Experience A UK Qualifying Law Degree (GDL or LLB, achieving a commendation or 2:1 or higher). 12 months Legal Assistant / Paralegal experience managing caseloads and undertaking investigations. A willingness to undergo Counter Terrorist Check (CTC) or Security Clearance (SC) security vetting - arranged upon employment offer. A basic understanding of public law concepts, including challenges and remedies. Accuracy, good organisational skills, resilience, and flexibility. Previous experience using case management systems and e-disclosure platforms such as Relativity is desirable but not essential. A proven ability to manage multiple projects concurrently, work under pressure and prioritise work from various stakeholders. A proven, strong team-player, able to work with colleagues from a wide range of backgrounds to achieve a shared goal. Willing to take direction but also to use own initiative to develop effective ways of working. About TLT Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people. We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022. Our purpose is to protect, prepare and progress our clients for what comes next and it's essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to access to work please contact the recruitment team on TLT LLP
Jun 12, 2025
Full time
We, TLT, are looking for dynamic, self-motivated, experienced and ambitious Paralegals with a passion for public law to join our Public Inquiries and Public Law team as a Contract Paralegal. Prospective candidates must demonstrate their previous experience in managing their own caseloads, involvement in complex investigations, and dealing with disclosure. The role will be on an initial 3-6 month contract with strong potential for extension. Candidates will need to be prepared to work 5 days per week at the TLT London office. Your role may include Reviewing staff misconduct cases on behalf of a public body. Undertaking sensitive investigations and disclosure tasks, including document review. Engaging with counsel in order to seek appropriate legal advice. Liaising with case managers to ensure case files are completed to the requisite standard and that there is full compliance with disclosure obligations. Preparing briefing notes for senior decision makers. Working with an internal media team to prepare press lines. Liaising with relevant stakeholders including staff, union representatives, legal advisors and counsel around the facilitation and logistics of hearings. Serving of legal notices and appropriate disclosure to relevant parties in accordance with legislated timelines and guidance. Conducting regular case reviews and engaging with case managers regarding concerns around high-risk matters. Liaising with external bodies and agencies when necessary. Attending hearings, representing the client, and providing instruction to counsel when necessary. Taking responsibility for various administrative tasks as and when required. The above is not an exhaustive list of what your day-to-day role may include, which will be dictated by our various clients' requirements. Your Skills and Experience A UK Qualifying Law Degree (GDL or LLB, achieving a commendation or 2:1 or higher). 12 months Legal Assistant / Paralegal experience managing caseloads and undertaking investigations. A willingness to undergo Counter Terrorist Check (CTC) or Security Clearance (SC) security vetting - arranged upon employment offer. A basic understanding of public law concepts, including challenges and remedies. Accuracy, good organisational skills, resilience, and flexibility. Previous experience using case management systems and e-disclosure platforms such as Relativity is desirable but not essential. A proven ability to manage multiple projects concurrently, work under pressure and prioritise work from various stakeholders. A proven, strong team-player, able to work with colleagues from a wide range of backgrounds to achieve a shared goal. Willing to take direction but also to use own initiative to develop effective ways of working. About TLT Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people. We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022. Our purpose is to protect, prepare and progress our clients for what comes next and it's essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to access to work please contact the recruitment team on TLT LLP
Full-Time Receptionist/PA, Lutterworth, Office-Based M-F, £26,000 Per Annum Lead Receptionist / Front of House & PA Support Location: Lutterworth, Leicestershire Salary: £26,000 - £27,000 per annum Working Hours: Full-time, Monday to Friday, 9:00 AM - 5:00 PM (flexible to 8:00 AM - 4:00 PM). No weekends. Benefits: Statutory holidays plus bank holidays. About Our Client:Hays is proud to be representing a highly respected firm based in Lutterworth, Leicestershire. Our clients pride themselves on delivering a service to businesses and private individuals across the local area. Their mission is to work hand-in-hand with clients. This is a dynamic and client-focused practice, and they are looking for a key individual to join their team as soon as possible. The Opportunity:We are seeking a highly professional, organised, and proactive Lead Receptionist / Front of House & PA Support to be the welcoming face and central hub of our client's busy office. This is a vital dual role, perfect for someone who thrives in a fast-paced environment and is dedicated to providing outstanding service. You'll be the first point of contact for their valued clients and provide essential personal assistant support to the Director and wider management team. Key Responsibilities: Expertly manage all incoming calls and warmly greet clients and visitors, ensuring a positive first impression.Efficiently direct calls and enquiries to the appropriate team members or departments.Handle all incoming and outgoing mail, ensuring accurate sorting, distribution, and timely dispatch.Maintain a tidy, professional, and welcoming reception area at all times.Serve as the primary point of contact for the Director, filtering communications and managing access to other managers as required.Manage and organise the Director's diary, scheduling appointments and meetings efficiently.Coordinate meeting logistics, including room bookings and preparing necessary materials.Assist with preparing and compiling documents, reports, and presentations as needed.Provide ad-hoc administrative support to the Director and senior management team.About You:Proven experience in a similar reception, front of house, or administrative role, with demonstrable PA responsibilities, ideally within a professional services environment.Exceptional communication skills, both verbal and written, with a clear, professional, and friendly telephone manner.Highly organised with meticulous attention to detail and the ability to effectively juggle multiple tasks and priorities.Proactive, resourceful, and capable of working independently and as part of a team.Proficient in Microsoft Office Suite (Outlook for diary management, Word, Excel, and PowerPoint).A positive, can-do attitude and a strong commitment to providing excellent customer service.Ability to maintain strict confidentiality and discretion.Available to start immediately or at short notice.Why Join Our Client? You will be joining a supportive and professional team in a well-regarded firm. This role offers the chance to be at the heart of their operations, providing crucial support, and contributing directly to their client experience. To Apply:This urgent requirement is being managed by Hays. To apply, please send your up-to-date CV and a covering letter outlining your suitability for this role.We are looking to fill this position as soon as possible, so we encourage early applications. #
Jun 12, 2025
Full time
Full-Time Receptionist/PA, Lutterworth, Office-Based M-F, £26,000 Per Annum Lead Receptionist / Front of House & PA Support Location: Lutterworth, Leicestershire Salary: £26,000 - £27,000 per annum Working Hours: Full-time, Monday to Friday, 9:00 AM - 5:00 PM (flexible to 8:00 AM - 4:00 PM). No weekends. Benefits: Statutory holidays plus bank holidays. About Our Client:Hays is proud to be representing a highly respected firm based in Lutterworth, Leicestershire. Our clients pride themselves on delivering a service to businesses and private individuals across the local area. Their mission is to work hand-in-hand with clients. This is a dynamic and client-focused practice, and they are looking for a key individual to join their team as soon as possible. The Opportunity:We are seeking a highly professional, organised, and proactive Lead Receptionist / Front of House & PA Support to be the welcoming face and central hub of our client's busy office. This is a vital dual role, perfect for someone who thrives in a fast-paced environment and is dedicated to providing outstanding service. You'll be the first point of contact for their valued clients and provide essential personal assistant support to the Director and wider management team. Key Responsibilities: Expertly manage all incoming calls and warmly greet clients and visitors, ensuring a positive first impression.Efficiently direct calls and enquiries to the appropriate team members or departments.Handle all incoming and outgoing mail, ensuring accurate sorting, distribution, and timely dispatch.Maintain a tidy, professional, and welcoming reception area at all times.Serve as the primary point of contact for the Director, filtering communications and managing access to other managers as required.Manage and organise the Director's diary, scheduling appointments and meetings efficiently.Coordinate meeting logistics, including room bookings and preparing necessary materials.Assist with preparing and compiling documents, reports, and presentations as needed.Provide ad-hoc administrative support to the Director and senior management team.About You:Proven experience in a similar reception, front of house, or administrative role, with demonstrable PA responsibilities, ideally within a professional services environment.Exceptional communication skills, both verbal and written, with a clear, professional, and friendly telephone manner.Highly organised with meticulous attention to detail and the ability to effectively juggle multiple tasks and priorities.Proactive, resourceful, and capable of working independently and as part of a team.Proficient in Microsoft Office Suite (Outlook for diary management, Word, Excel, and PowerPoint).A positive, can-do attitude and a strong commitment to providing excellent customer service.Ability to maintain strict confidentiality and discretion.Available to start immediately or at short notice.Why Join Our Client? You will be joining a supportive and professional team in a well-regarded firm. This role offers the chance to be at the heart of their operations, providing crucial support, and contributing directly to their client experience. To Apply:This urgent requirement is being managed by Hays. To apply, please send your up-to-date CV and a covering letter outlining your suitability for this role.We are looking to fill this position as soon as possible, so we encourage early applications. #
Personal Assistant to the Leadership team Personal Assistant to the Senior Leadership TeamLocation: London (Hybrid - minimum two days in-office per week)Salary: £30,321 - £31,504 per annumContract: Permanent, Full-time (37.5 hours per week)Benefits: 25 days holiday + bank holidays, 4% pension contribution, Employee Assistance Programme, Cycle to Work scheme, Childcare Voucher scheme About the OrganisationThis UK-wide charity is committed to creating positive social change through collaboration, innovation, and evidence-based practice. They work across sectors to improve outcomes for individuals and communities, with a strong focus on partnership and impact. The RoleThis is a key role supporting the charity's Senior Leadership Team (SLT), with a particular focus on one of the organisation's major national partnership initiatives. You'll help ensure the smooth running of leadership operations and act as a central point of contact for senior stakeholders across the charity, public sector, and beyond. Key Responsibilities Provide proactive executive support to SLT members, including diary and inbox management, meeting coordination, and document preparation.Lead on logistics for meetings, travel, and events, ensuring efficiency and professionalism.Support the administration of key governance and leadership meetings, including minute-taking and action tracking.Collaborate across teams and partnerships to support project delivery and communication.Maintain accurate records and systems, including CRM and SharePoint.Coordinate office operations in London, including facilities liaison, stock management, and welcoming new staff.Provide administrative support for Board and management groups.Uphold confidentiality and data protection standards in all communications and documentation. About YouYou'll be a confident, highly-organised professional with experience supporting senior leaders. You'll be comfortable managing multiple priorities, handling sensitive information, and working independently. You'll also bring: Excellent minute taking skills - You need to be a very confident minute takerVery strong proven diary management skillsStrong digital literacy, including Office 365, SharePoint, and CRM systemsExperience in minute-taking and preparing high-quality documentsA proactive, solutions-focused mindsetA commitment to equality, inclusion, and the values of the charity What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
Jun 12, 2025
Full time
Personal Assistant to the Leadership team Personal Assistant to the Senior Leadership TeamLocation: London (Hybrid - minimum two days in-office per week)Salary: £30,321 - £31,504 per annumContract: Permanent, Full-time (37.5 hours per week)Benefits: 25 days holiday + bank holidays, 4% pension contribution, Employee Assistance Programme, Cycle to Work scheme, Childcare Voucher scheme About the OrganisationThis UK-wide charity is committed to creating positive social change through collaboration, innovation, and evidence-based practice. They work across sectors to improve outcomes for individuals and communities, with a strong focus on partnership and impact. The RoleThis is a key role supporting the charity's Senior Leadership Team (SLT), with a particular focus on one of the organisation's major national partnership initiatives. You'll help ensure the smooth running of leadership operations and act as a central point of contact for senior stakeholders across the charity, public sector, and beyond. Key Responsibilities Provide proactive executive support to SLT members, including diary and inbox management, meeting coordination, and document preparation.Lead on logistics for meetings, travel, and events, ensuring efficiency and professionalism.Support the administration of key governance and leadership meetings, including minute-taking and action tracking.Collaborate across teams and partnerships to support project delivery and communication.Maintain accurate records and systems, including CRM and SharePoint.Coordinate office operations in London, including facilities liaison, stock management, and welcoming new staff.Provide administrative support for Board and management groups.Uphold confidentiality and data protection standards in all communications and documentation. About YouYou'll be a confident, highly-organised professional with experience supporting senior leaders. You'll be comfortable managing multiple priorities, handling sensitive information, and working independently. You'll also bring: Excellent minute taking skills - You need to be a very confident minute takerVery strong proven diary management skillsStrong digital literacy, including Office 365, SharePoint, and CRM systemsExperience in minute-taking and preparing high-quality documentsA proactive, solutions-focused mindsetA commitment to equality, inclusion, and the values of the charity What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
Job Activities To provide a secretarial and personal assistance service to the Managing Director and other members of senior management team (total of 4) as and when required Administrative support to wider team on an ad hoc basis Proactively maintain and manage the Director's calendars, arrangement, cancellation and monitoring of meetings Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD Organise travel and prepare travel pack including travel & necessary documentations Organise company events For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities Prepare monthly expense claims for the MD Maintain CMC rota and review to ensure full coverage and assist as required Assist with any other reasonable requests from the MD & Management team Master Data management - Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.) Office supply management (stationary ordering, etc.) Liaising with IT and office access management as and when needed. Candidate Profile Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently. Communication Skills: Strong verbal and written communication abilities. Attention to Detail: High level of accuracy in handling tasks and information. Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MD's needs. Professionalism: Maintains discretion and confidentiality at all times. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Flexibility: Adaptable to changing priorities and schedules. 5 years' experience of working at senior secretary/PA level. Formal secretarial training and qualifications as appropriate for the role. A good standard of French language is an advantage
Jun 11, 2025
Full time
Job Activities To provide a secretarial and personal assistance service to the Managing Director and other members of senior management team (total of 4) as and when required Administrative support to wider team on an ad hoc basis Proactively maintain and manage the Director's calendars, arrangement, cancellation and monitoring of meetings Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD Organise travel and prepare travel pack including travel & necessary documentations Organise company events For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities Prepare monthly expense claims for the MD Maintain CMC rota and review to ensure full coverage and assist as required Assist with any other reasonable requests from the MD & Management team Master Data management - Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.) Office supply management (stationary ordering, etc.) Liaising with IT and office access management as and when needed. Candidate Profile Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently. Communication Skills: Strong verbal and written communication abilities. Attention to Detail: High level of accuracy in handling tasks and information. Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MD's needs. Professionalism: Maintains discretion and confidentiality at all times. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Flexibility: Adaptable to changing priorities and schedules. 5 years' experience of working at senior secretary/PA level. Formal secretarial training and qualifications as appropriate for the role. A good standard of French language is an advantage
Are you an organised, proactive, and people-focused individual with a passion for creating a professional and welcoming environment? Birmingham City Football Club is seeking an Office Administration Manager to lead the front-of-house and administrative operations at our Knighthead Performance Centre (KPC)-the heart of our Men's Academy and Women's Team. Key Responsibilities: Oversee the daily administrative and front-of-house operations at KPC. Provide high-quality support to the Men's Academy and Women's Teams. Manage reception duties, hospitality services, scheduling, and visitor coordination. Maintain office supplies and equipment, budget oversight, and document control. Organise meetings, travel, and events logistics. Ensure that Security is aware of any non-staff visitors that are due on site and that visitor passes are issued as appropriate Liaise with internal departments and external providers (e.g. security, cleaning). Ensure compliance with safeguarding, health and safety, and data protection policies. Any other duties commensurate with the grade and falling within the scope of the post, as requested by the Executive Assistant to the CEO & the Board, Academy Manager (Men's) and the Technical Director (Women's). Organise meeting spaces for any internal meetings within the KPC, managing logistics and communications. What We're Looking For: Experience in office management Strong organisational and multitasking abilities. Excellent interpersonal and communication skills. Able to manage confidential information with discretion. Commitment to creating a positive and inclusive working environment. Proficiency in MS Office and/or Google Workspace. Ability to work independently and under pressure. Bachelor's degree in business administration or related field. Experience in a high-performance or sports environment. What can we offer to you? Auto-enrolment into the Company's Pension Scheme. Employee Assistance Programme through which offers a wide range of services and support through dedicated professionals, including virtual GP appointments within 24 hours, unlimited mental health support and counselling sessions, a 24/7 helpline, and access to savings and discounts. This can also be used by immediate family. Free onsite Parking. Life Assurance with cover of two times your basic annual salary. Complimentary matchday tickets to Men's and Women's games. Access to Employee Assistance Scheme from commencement. 20% discount at the Club Shop. Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process. Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
Jun 10, 2025
Full time
Are you an organised, proactive, and people-focused individual with a passion for creating a professional and welcoming environment? Birmingham City Football Club is seeking an Office Administration Manager to lead the front-of-house and administrative operations at our Knighthead Performance Centre (KPC)-the heart of our Men's Academy and Women's Team. Key Responsibilities: Oversee the daily administrative and front-of-house operations at KPC. Provide high-quality support to the Men's Academy and Women's Teams. Manage reception duties, hospitality services, scheduling, and visitor coordination. Maintain office supplies and equipment, budget oversight, and document control. Organise meetings, travel, and events logistics. Ensure that Security is aware of any non-staff visitors that are due on site and that visitor passes are issued as appropriate Liaise with internal departments and external providers (e.g. security, cleaning). Ensure compliance with safeguarding, health and safety, and data protection policies. Any other duties commensurate with the grade and falling within the scope of the post, as requested by the Executive Assistant to the CEO & the Board, Academy Manager (Men's) and the Technical Director (Women's). Organise meeting spaces for any internal meetings within the KPC, managing logistics and communications. What We're Looking For: Experience in office management Strong organisational and multitasking abilities. Excellent interpersonal and communication skills. Able to manage confidential information with discretion. Commitment to creating a positive and inclusive working environment. Proficiency in MS Office and/or Google Workspace. Ability to work independently and under pressure. Bachelor's degree in business administration or related field. Experience in a high-performance or sports environment. What can we offer to you? Auto-enrolment into the Company's Pension Scheme. Employee Assistance Programme through which offers a wide range of services and support through dedicated professionals, including virtual GP appointments within 24 hours, unlimited mental health support and counselling sessions, a 24/7 helpline, and access to savings and discounts. This can also be used by immediate family. Free onsite Parking. Life Assurance with cover of two times your basic annual salary. Complimentary matchday tickets to Men's and Women's games. Access to Employee Assistance Scheme from commencement. 20% discount at the Club Shop. Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process. Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
