Company Law Firm Role Facilities Assistant Based Chichester, West Sussex Offer £22,000 - £26,000 Job Summary An exciting opportunity has arisen for a Facilities Assistant to join a well-established law firm. As the Facilities Administrator , you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace. You will be responsible for: Oversee the maintenance of buildings, equipment, and systems. Coordinate inspections, repairs, and contractor activities. Act as a liaison between management and external contractors. Manage the booking and upkeep of meeting rooms. Handle incoming calls with professionalism and promptness. Support mailroom activities including courier coordination. Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs). Respond to enquiries from staff and external parties regarding legal documents. What we are looking for: Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role. Exceptional attention to detail and accuracy. Organised and methodical with a sharp eye for detail. Competent IT skills, with experience in MS Office. Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career.
Jun 17, 2025
Full time
Company Law Firm Role Facilities Assistant Based Chichester, West Sussex Offer £22,000 - £26,000 Job Summary An exciting opportunity has arisen for a Facilities Assistant to join a well-established law firm. As the Facilities Administrator , you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace. You will be responsible for: Oversee the maintenance of buildings, equipment, and systems. Coordinate inspections, repairs, and contractor activities. Act as a liaison between management and external contractors. Manage the booking and upkeep of meeting rooms. Handle incoming calls with professionalism and promptness. Support mailroom activities including courier coordination. Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs). Respond to enquiries from staff and external parties regarding legal documents. What we are looking for: Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role. Exceptional attention to detail and accuracy. Organised and methodical with a sharp eye for detail. Competent IT skills, with experience in MS Office. Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career.
Role - Facilities Workplace Assistant Location- Birmingham Salary- 25,000 Your role as a Facilities Workplace Assistant: Our client are a multi-national law firm and they are looking to expand their FM team in Birmingham. As a Facilities Workplace Assistant, you will report into the Workplace Manager and the purpose of the role is to assist with the effective delivery of the Workplace services, including digitisation, print and post as well as supporting with the management of the health and safety of our people and our offices. We are willing to consider candidates who do not have the relevant experience but are passionate, hard working and looking to build a career within workplace, H&S and facilities. Your duties and responsibilities as a Workplace Assistant: High volume copying, collating, binding and laminating of legal documents, printing and colouring legal plans. Batch and bulk attachment printing using the relevant software. Scanning documents for the purpose of emailing using internal software solutions. Creating documents for internal and external issue and for presentations. Ensuring all documents are quality checked and returned within customer-specified time scales. Arranging printing and copying with external providers as required ensuring documents are returned within customer specified timescales. Ordering stationery and stock items and ensuring all office service centres and storage areas are well-maintained. Providing 'first line' fault finding capability on print/post room machines and all on-floor devices. Liaison with engineers where required and recording outcomes. Changing of toners for all multi-functional devices and checking paper levels around the office. The daily receiving-in, sorting, scanning and delivery of Royal Mail, DX, legal notices, other company mail and courier deliveries. Sorting and processing of hard copy mail items, liaising with the recipients as to the action required. Receipt, registering, sending and distribution of E-faxes as required. Ascertaining originators of un-referenced mail by database searches and/or e-mail notifications. The daily processing and despatch of all outgoing mail including special and recorded delivery items, using the online Royal Mail business account and Click and Drop software. Maintaining daily records of volumes sent out. Booking and management of courier services appropriate to requirements. Process requests for retrieval, distribution and collection of deeds and archives and in a timely manner. Checking items sent for storage are labelled accurately and all details checked and ensuring schedule of deeds is attached when archiving deeds packets and all other items are processed at file level. Production and updating of internal signage. Responding to general requests and tasks (access passes, AC, maintenance etc.) Providing support with general office administration, including assisting with the processing of invoices. Assisting with meeting room changes and general porterage. To undertake other duties as reasonably requested by the Workplace Manager or Workplace Coordinator. Health, Safety and Environment Ensuring that general office housekeeping standards are consistently met, tidying up and moving any items that create hazards as well as clearing away any delivered items promptly. Assisting with and completing floor walks and inspections and helping to identify and resolve issues. Assisting the Workplace Co-ordinator and Workplace Manager with the co-ordination and control of contractors. Reporting and recording of accidents and near misses. Monitoring the correct use of waste and recycling facilities, highlighting any issues to the Workplace Co-ordinator or Workplace Manager. Participating in fire evacuation/emergency procedures as a fire warden, where trained. Adhering to all set protocols, policies and procedures. Participation in other safety, business resilience and environmental related tasks as requested by the Workplace Manager. Technology, Innovation and Reporting Monitoring of office functions, identifying opportunities for improvement and reporting any faults. Use of Billback cost recovery system for all reprographics tasks. To provide volume and data reports as required. Use of CAFM system ensuring service, responding to Helpdesk queries ensuring calls are closed out satisfactorily. Assisting with ensuring that all records are kept up to date on CAFM for Auditing and Compliance purposes. To be successful in your role, you should have the following skills and experience: Positive attitude and willingness to learn Be a team player but also able to work on your own initiative when needed Candidates with professional services, law or general office experience will be very well received Ideally some Facilities or H&S experience, though this is not compulsory for the role. If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) / At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Jun 13, 2025
Full time
Role - Facilities Workplace Assistant Location- Birmingham Salary- 25,000 Your role as a Facilities Workplace Assistant: Our client are a multi-national law firm and they are looking to expand their FM team in Birmingham. As a Facilities Workplace Assistant, you will report into the Workplace Manager and the purpose of the role is to assist with the effective delivery of the Workplace services, including digitisation, print and post as well as supporting with the management of the health and safety of our people and our offices. We are willing to consider candidates who do not have the relevant experience but are passionate, hard working and looking to build a career within workplace, H&S and facilities. Your duties and responsibilities as a Workplace Assistant: High volume copying, collating, binding and laminating of legal documents, printing and colouring legal plans. Batch and bulk attachment printing using the relevant software. Scanning documents for the purpose of emailing using internal software solutions. Creating documents for internal and external issue and for presentations. Ensuring all documents are quality checked and returned within customer-specified time scales. Arranging printing and copying with external providers as required ensuring documents are returned within customer specified timescales. Ordering stationery and stock items and ensuring all office service centres and storage areas are well-maintained. Providing 'first line' fault finding capability on print/post room machines and all on-floor devices. Liaison with engineers where required and recording outcomes. Changing of toners for all multi-functional devices and checking paper levels around the office. The daily receiving-in, sorting, scanning and delivery of Royal Mail, DX, legal notices, other company mail and courier deliveries. Sorting and processing of hard copy mail items, liaising with the recipients as to the action required. Receipt, registering, sending and distribution of E-faxes as required. Ascertaining originators of un-referenced mail by database searches and/or e-mail notifications. The daily processing and despatch of all outgoing mail including special and recorded delivery items, using the online Royal Mail business account and Click and Drop software. Maintaining daily records of volumes sent out. Booking and management of courier services appropriate to requirements. Process requests for retrieval, distribution and collection of deeds and archives and in a timely manner. Checking items sent for storage are labelled accurately and all details checked and ensuring schedule of deeds is attached when archiving deeds packets and all other items are processed at file level. Production and updating of internal signage. Responding to general requests and tasks (access passes, AC, maintenance etc.) Providing support with general office administration, including assisting with the processing of invoices. Assisting with meeting room changes and general porterage. To undertake other duties as reasonably requested by the Workplace Manager or Workplace Coordinator. Health, Safety and Environment Ensuring that general office housekeeping standards are consistently met, tidying up and moving any items that create hazards as well as clearing away any delivered items promptly. Assisting with and completing floor walks and inspections and helping to identify and resolve issues. Assisting the Workplace Co-ordinator and Workplace Manager with the co-ordination and control of contractors. Reporting and recording of accidents and near misses. Monitoring the correct use of waste and recycling facilities, highlighting any issues to the Workplace Co-ordinator or Workplace Manager. Participating in fire evacuation/emergency procedures as a fire warden, where trained. Adhering to all set protocols, policies and procedures. Participation in other safety, business resilience and environmental related tasks as requested by the Workplace Manager. Technology, Innovation and Reporting Monitoring of office functions, identifying opportunities for improvement and reporting any faults. Use of Billback cost recovery system for all reprographics tasks. To provide volume and data reports as required. Use of CAFM system ensuring service, responding to Helpdesk queries ensuring calls are closed out satisfactorily. Assisting with ensuring that all records are kept up to date on CAFM for Auditing and Compliance purposes. To be successful in your role, you should have the following skills and experience: Positive attitude and willingness to learn Be a team player but also able to work on your own initiative when needed Candidates with professional services, law or general office experience will be very well received Ideally some Facilities or H&S experience, though this is not compulsory for the role. If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) / At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Facilities Coordinator Central London £Extremely Competitive + Corporate Benefits & Opportunities Are you a proactive and organised Facilities professional looking to take the next step in your career? We're recruiting on behalf of a high-performing organisation in Central London for a Facilities Coordinator to support the smooth running of their dynamic, fast-paced workplace. The Opportunity: In this varied and hands-on role, you'll work as part of a Corporate Real Estate team to deliver seamless day-to-day facilities operations. You'll be pivotal in maintaining a safe, efficient, and welcoming workplace, ensuring compliance, managing suppliers, and supporting multiple office locations across EMEA/LA. Key Responsibilities: Assist with the daily management of office facilities, liaising with landlords and service providers. Oversee planned and reactive maintenance, ensuring minimal disruption to business operations. Support budget tracking, invoice processing, and contract management. Ensure health and safety compliance and participate in emergency planning and drills. Manage space planning, office moves, equipment inventory, and sustainability initiatives. Provide logistical support for internal events and meeting room setups. Handle building access and security processes, including key and card management. What You'll Bring: 2-3 years' experience in a facilities or assistant manager role. Health and Safety qualification (e.g. IOSH or NEBOSH). Facilities Management certification (e.g. IWFM or IFMA). Strong organisational skills and familiarity with CAFM/BMS systems. Excellent communication and stakeholder management abilities. A problem-solving mindset with a hands-on, can-do attitude. Why Apply ? This is a great opportunity to join a highly professional and well-respected organisation with a strong emphasis on collaboration, continuous improvement, and employee wellbeing. You'll have the chance to make a visible impact and grow your skills within a supportive environment. Apply Now: If you're ready to step into a role where your organisational skills, people focus and vendor expertise will be truly valued, we'd love to hear from you. If you'd like to apply for this role, please contact one of the Maxwell Stephens team on for more details. You can also send your CV to .
Jun 10, 2025
Full time
Facilities Coordinator Central London £Extremely Competitive + Corporate Benefits & Opportunities Are you a proactive and organised Facilities professional looking to take the next step in your career? We're recruiting on behalf of a high-performing organisation in Central London for a Facilities Coordinator to support the smooth running of their dynamic, fast-paced workplace. The Opportunity: In this varied and hands-on role, you'll work as part of a Corporate Real Estate team to deliver seamless day-to-day facilities operations. You'll be pivotal in maintaining a safe, efficient, and welcoming workplace, ensuring compliance, managing suppliers, and supporting multiple office locations across EMEA/LA. Key Responsibilities: Assist with the daily management of office facilities, liaising with landlords and service providers. Oversee planned and reactive maintenance, ensuring minimal disruption to business operations. Support budget tracking, invoice processing, and contract management. Ensure health and safety compliance and participate in emergency planning and drills. Manage space planning, office moves, equipment inventory, and sustainability initiatives. Provide logistical support for internal events and meeting room setups. Handle building access and security processes, including key and card management. What You'll Bring: 2-3 years' experience in a facilities or assistant manager role. Health and Safety qualification (e.g. IOSH or NEBOSH). Facilities Management certification (e.g. IWFM or IFMA). Strong organisational skills and familiarity with CAFM/BMS systems. Excellent communication and stakeholder management abilities. A problem-solving mindset with a hands-on, can-do attitude. Why Apply ? This is a great opportunity to join a highly professional and well-respected organisation with a strong emphasis on collaboration, continuous improvement, and employee wellbeing. You'll have the chance to make a visible impact and grow your skills within a supportive environment. Apply Now: If you're ready to step into a role where your organisational skills, people focus and vendor expertise will be truly valued, we'd love to hear from you. If you'd like to apply for this role, please contact one of the Maxwell Stephens team on for more details. You can also send your CV to .
An exciting opportunity has arisen for an Operations Administrator / Facilities Administrator to join a well-established law firm. This full-time role offers competitive salary and excellent benefits. As the Operations Administrator / Facilities Administrator , you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace. You will be responsible for: Oversee the maintenance of buildings, equipment, and systems. Coordinate inspections, repairs, and contractor activities. Act as a liaison between management and external contractors. Manage the booking and upkeep of meeting rooms. Handle incoming calls with professionalism and promptness. Support mailroom activities including courier coordination. Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs). Respond to enquiries from staff and external parties regarding legal documents. What we are looking for: Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Administrative Support Officer, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role. Exceptional attention to detail and accuracy. Organised and methodical with a sharp eye for detail. Competent IT skills, with experience in MS Office. Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Jun 10, 2025
Full time
An exciting opportunity has arisen for an Operations Administrator / Facilities Administrator to join a well-established law firm. This full-time role offers competitive salary and excellent benefits. As the Operations Administrator / Facilities Administrator , you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace. You will be responsible for: Oversee the maintenance of buildings, equipment, and systems. Coordinate inspections, repairs, and contractor activities. Act as a liaison between management and external contractors. Manage the booking and upkeep of meeting rooms. Handle incoming calls with professionalism and promptness. Support mailroom activities including courier coordination. Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs). Respond to enquiries from staff and external parties regarding legal documents. What we are looking for: Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Administrative Support Officer, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role. Exceptional attention to detail and accuracy. Organised and methodical with a sharp eye for detail. Competent IT skills, with experience in MS Office. Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Job Title: Sales Administrator Location: Manchester Salary: Up to 32,000+ Package Job Purpose: Join a dynamic and growing UK-wide organisation as a Sales Administrator. You will be part of a proactive Sales department, working closely with the Sales Manager to organise the department and sort out all the document management and marketing materials. This role is office-based, focusing on office coordination of the department. Why You Should Apply: Competitive salary with a company bonus Healthcare package Private pension scheme 22 days holiday, increasing to 28 with service, plus bank holidays Responsibilities: Maintaining and updating the CRM systems with client information and document management of marketing materials Managing and nurturing relationships with other group departments Organisation of the Sales office, purchasing and buying of services, event management and coordination of travel arrangements General office administration Key Skills/Attributes & Experience: Proven experience in office administration tasks Sales or business development knowledge Proficiency in using CRM systems Excellent communication and interpersonal skills This role would suit someone who has worked within the Construction, Industrial Maintenance, Facilities Management, or Hire industries, or within similar sectors. We will accept applications from those who have worked as a Sales Administrator, Business Development Co-ordinator, Business Development Coordinator, Sales Assistant, Inside Sales Co-ordinator, Commercial Assistant, Account Coordinator, Document Manager, or Business Intelligence Coordinator, How to Apply: If you are a motivated and ambitious individual looking to advance your career in Sales or business development, we want to hear from you. Apply now to join our client's team and take the next step in your professional journey. Perpetual Partnerships acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful.
May 30, 2025
Full time
Job Title: Sales Administrator Location: Manchester Salary: Up to 32,000+ Package Job Purpose: Join a dynamic and growing UK-wide organisation as a Sales Administrator. You will be part of a proactive Sales department, working closely with the Sales Manager to organise the department and sort out all the document management and marketing materials. This role is office-based, focusing on office coordination of the department. Why You Should Apply: Competitive salary with a company bonus Healthcare package Private pension scheme 22 days holiday, increasing to 28 with service, plus bank holidays Responsibilities: Maintaining and updating the CRM systems with client information and document management of marketing materials Managing and nurturing relationships with other group departments Organisation of the Sales office, purchasing and buying of services, event management and coordination of travel arrangements General office administration Key Skills/Attributes & Experience: Proven experience in office administration tasks Sales or business development knowledge Proficiency in using CRM systems Excellent communication and interpersonal skills This role would suit someone who has worked within the Construction, Industrial Maintenance, Facilities Management, or Hire industries, or within similar sectors. We will accept applications from those who have worked as a Sales Administrator, Business Development Co-ordinator, Business Development Coordinator, Sales Assistant, Inside Sales Co-ordinator, Commercial Assistant, Account Coordinator, Document Manager, or Business Intelligence Coordinator, How to Apply: If you are a motivated and ambitious individual looking to advance your career in Sales or business development, we want to hear from you. Apply now to join our client's team and take the next step in your professional journey. Perpetual Partnerships acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful.
The Events and Catering Coordinator will facilitate the coordination of the College s calendar of events and will assist with the delivery and record keeping of catering and event services (external and internal) within the College alongside the permanent Events and Conference Co-ordinator. This is a 1 year fixed term contract and your working hours would be 20 per week. This role will also involve providing administrative support to internal and external dinners, working closely within the catering and events team. Reporting to, and working closely with, the Head of Catering, the Events and Catering Co-ordinator will ensure the timely and effective processing of information relating to event and catering operations, from initial point of enquiry to final invoicing. They will work as part of a team to ensure that the College provides a consistently excellent standard of catering and hospitality service. Key responsibilities Provide administrative support for the Kitchen and Front of House teams; printing menus, signage, responding to emails and carrying out administrative projects and arrangements as required. Assist in administration required for internal and external events, including conferences, alumni events, and academic ceremonies. Carry out show rounds of the facilities and have detailed information to hand to answer questions. Produce marketing material for the college catering and events Instagram account Handle enquiries and room bookings for College spaces. Add monthly internal and external charges to the invoicing tracker for events and catering. Work collaboratively with the Catering team, ensuring the effective communication of all details relating to events involving hospitality. Liaise with relevant departments over bookings, timings, diets plans, IT, AV and all other details of events to ensure a smooth delivery. Process enquiries (external and Internal). To prepare quotations for events, follow up to the point of confirmation, billing and feedback. Assist in producing and maintaining of sources of information on the website/intranet and in publications. Supporting the Head Chef and Food and Beverage Manager with the admin associated with stock taking of the college kitchen, pantry, wine cellar and bar. This includes ensuring the stock spreadsheets are kept up to date and all stock movement is accounted for. Customer focussed approach to all events and conferences, including initial response to any queries. Other Responsibilities Covering for the permanent Events and Conference Coordinator when required. Maintain information on databases, run standard reports and support updating pricing and promotions on tills as required, including supporting Epos/Mercury or similar bookings. Comply with the college s policies and procedures including Health and Safety policies. The position may require the post holder to work outside normal office hours from time to time. Day-to-day management of Epos or other similar catering software individual and collective data uploads, management reports, finance reports, till operations, fault reporting and feedback. Training will be provided. This aspect of the job will be supported by other colleagues in the Catering and Events department. Maintain, order, and issue any events stationery, office supplies and equipment. Assisting the Food and Beverage Manager and Head Chef with rostering when required. Co-ordinate payroll documentation for all catering departments, including casual and agency workers into HR system Occasionally working across departments for supporting other teams within reason Essential Sound administrative and organisational experience, particularly within conferences and events is preferable Proven ability to accept responsibility and the self-motivation to see a project through to completion Excellent written and interpersonal skills Meticulously accurate worker with good attention to detail Understanding and experience of catering Ability to work independently and flexibly as a member of a small team Ability to work under pressure Effective communicator and problem solver Flexible and able to work occasional evenings and weekends IT literacy including Microsoft Office Desirable A background in hospitality or the events industry Flexible and able to work occasional evenings and weekends Knowledge of Instagram Events sales experience INDL
Mar 08, 2025
Contractor
The Events and Catering Coordinator will facilitate the coordination of the College s calendar of events and will assist with the delivery and record keeping of catering and event services (external and internal) within the College alongside the permanent Events and Conference Co-ordinator. This is a 1 year fixed term contract and your working hours would be 20 per week. This role will also involve providing administrative support to internal and external dinners, working closely within the catering and events team. Reporting to, and working closely with, the Head of Catering, the Events and Catering Co-ordinator will ensure the timely and effective processing of information relating to event and catering operations, from initial point of enquiry to final invoicing. They will work as part of a team to ensure that the College provides a consistently excellent standard of catering and hospitality service. Key responsibilities Provide administrative support for the Kitchen and Front of House teams; printing menus, signage, responding to emails and carrying out administrative projects and arrangements as required. Assist in administration required for internal and external events, including conferences, alumni events, and academic ceremonies. Carry out show rounds of the facilities and have detailed information to hand to answer questions. Produce marketing material for the college catering and events Instagram account Handle enquiries and room bookings for College spaces. Add monthly internal and external charges to the invoicing tracker for events and catering. Work collaboratively with the Catering team, ensuring the effective communication of all details relating to events involving hospitality. Liaise with relevant departments over bookings, timings, diets plans, IT, AV and all other details of events to ensure a smooth delivery. Process enquiries (external and Internal). To prepare quotations for events, follow up to the point of confirmation, billing and feedback. Assist in producing and maintaining of sources of information on the website/intranet and in publications. Supporting the Head Chef and Food and Beverage Manager with the admin associated with stock taking of the college kitchen, pantry, wine cellar and bar. This includes ensuring the stock spreadsheets are kept up to date and all stock movement is accounted for. Customer focussed approach to all events and conferences, including initial response to any queries. Other Responsibilities Covering for the permanent Events and Conference Coordinator when required. Maintain information on databases, run standard reports and support updating pricing and promotions on tills as required, including supporting Epos/Mercury or similar bookings. Comply with the college s policies and procedures including Health and Safety policies. The position may require the post holder to work outside normal office hours from time to time. Day-to-day management of Epos or other similar catering software individual and collective data uploads, management reports, finance reports, till operations, fault reporting and feedback. Training will be provided. This aspect of the job will be supported by other colleagues in the Catering and Events department. Maintain, order, and issue any events stationery, office supplies and equipment. Assisting the Food and Beverage Manager and Head Chef with rostering when required. Co-ordinate payroll documentation for all catering departments, including casual and agency workers into HR system Occasionally working across departments for supporting other teams within reason Essential Sound administrative and organisational experience, particularly within conferences and events is preferable Proven ability to accept responsibility and the self-motivation to see a project through to completion Excellent written and interpersonal skills Meticulously accurate worker with good attention to detail Understanding and experience of catering Ability to work independently and flexibly as a member of a small team Ability to work under pressure Effective communicator and problem solver Flexible and able to work occasional evenings and weekends IT literacy including Microsoft Office Desirable A background in hospitality or the events industry Flexible and able to work occasional evenings and weekends Knowledge of Instagram Events sales experience INDL
'Looking after what we've got' is the essence of what we do every day, so with a range of buildings to care for alongside busy visitor facilities, we're looking for a Facilities & Support Services Co-ordinator to keep Longshaw in tiptop condition and running smoothly for all the people who visit and love the place. We're looking for someone to start as soon as possible. We're currently undertaking our pay review process and it is likely that this salary will be increased from 1st April 2025. What it's like to work here Reporting to the Facilities & Support Services Manager, you'll join a team of 7, who work across the Peak District to look after our many buildings and visitor facilities. You'll be based at Longshaw, a wonderful place with spectacular views of the Peak District, ancient woodlands, parkland and heather moorland. With lots going on at all times, you can guarantee no day will be the same. What you'll be doing As the Facilities & Support Services Co-ordinator, you'll play a core part in making sure that Longshaw operates as it should, by running an efficient, effective and flexible facilities and business support service: your advice and experience will be sought after by others beyond the office team. You'll help the property team to meet their goals by keeping standards high. You'll co-ordinate maintenance and repairs (reactive, as well as planned and preventative), work with contractors, and champion best practice when it comes to compliance and business support. You'll quickly get to know the Estate, as you'll access all areas to support day-to-day operations. You'll sometimes find yourself working alone while at other times you'll be working alongside colleagues. You'll work closely with the Facilities Assistant to organise planned, preventative and reactive repairs, meet contractors and respond promptly to issues. You'll work behind the scenes, doing essential tasks to make the Estate a special place for staff and visitors alike. We're looking for someone who takes pride in everything they do and, just like us, is committed to making a difference every day. Who we're looking for We'd love to hear from you if you're: flexible and customer focussed with an understanding of good customer service standards comfortable taking responsibility for facilities or office supervision an effective communicator in a range of mediums able to work as part of a team, but also on your own initiative well organised and adaptable with a flexible approach to issues and challenges happy to multi-task and manage your own priorities and workload The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Substantial pension scheme of up to 10% basic salary Free entry to National Trust places for you, a guest and your children (under 18) Rental deposit loan scheme Season ticket loan EV car lease scheme Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. Flexible working whenever possible Employee assistance programme Free parking at most Trust places
Mar 06, 2025
Full time
'Looking after what we've got' is the essence of what we do every day, so with a range of buildings to care for alongside busy visitor facilities, we're looking for a Facilities & Support Services Co-ordinator to keep Longshaw in tiptop condition and running smoothly for all the people who visit and love the place. We're looking for someone to start as soon as possible. We're currently undertaking our pay review process and it is likely that this salary will be increased from 1st April 2025. What it's like to work here Reporting to the Facilities & Support Services Manager, you'll join a team of 7, who work across the Peak District to look after our many buildings and visitor facilities. You'll be based at Longshaw, a wonderful place with spectacular views of the Peak District, ancient woodlands, parkland and heather moorland. With lots going on at all times, you can guarantee no day will be the same. What you'll be doing As the Facilities & Support Services Co-ordinator, you'll play a core part in making sure that Longshaw operates as it should, by running an efficient, effective and flexible facilities and business support service: your advice and experience will be sought after by others beyond the office team. You'll help the property team to meet their goals by keeping standards high. You'll co-ordinate maintenance and repairs (reactive, as well as planned and preventative), work with contractors, and champion best practice when it comes to compliance and business support. You'll quickly get to know the Estate, as you'll access all areas to support day-to-day operations. You'll sometimes find yourself working alone while at other times you'll be working alongside colleagues. You'll work closely with the Facilities Assistant to organise planned, preventative and reactive repairs, meet contractors and respond promptly to issues. You'll work behind the scenes, doing essential tasks to make the Estate a special place for staff and visitors alike. We're looking for someone who takes pride in everything they do and, just like us, is committed to making a difference every day. Who we're looking for We'd love to hear from you if you're: flexible and customer focussed with an understanding of good customer service standards comfortable taking responsibility for facilities or office supervision an effective communicator in a range of mediums able to work as part of a team, but also on your own initiative well organised and adaptable with a flexible approach to issues and challenges happy to multi-task and manage your own priorities and workload The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Substantial pension scheme of up to 10% basic salary Free entry to National Trust places for you, a guest and your children (under 18) Rental deposit loan scheme Season ticket loan EV car lease scheme Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. Flexible working whenever possible Employee assistance programme Free parking at most Trust places
Job Title: Sales Administrator Location: Bredbury, SK6 2SP Salary: 27,000 per annum Job Type: Full time, Permanent Working Hours: 38 hours per week (Monday to Thursday 07:30 to 16:00 (20 minute unpaid break) and Friday 07:30 t0 12:50) About us: Heat Trace is part of the Global NIBE Group, part of NIBE Element (the world's largest element manufacturer) and represents NIBE in the UK as one of over 60 Group companies that are based all over the world. NIBE is a global group that develops and manufactures intelligent, energy-efficient indoor comfort solutions for all types of properties. This allows our clients to reduce their energy consumption and their impact on the environment. NIBE Element manufactures components and solutions for intelligent heating and control for industry and infrastructure. Heat Trace is a manufacturing and engineering company with our headquarters and main manufacturing unit in Helsby Cheshire, we also have two manufacturing facilities at Bredbury, Stockport. The prime activity of the business is the manufacture of highly technical heating cables for use predominantly in the oil and gas and advanced processing industries. About the role: This role is pivotal in ensuring seamless operations and exceptional customer service, by effectively managing vendor approvals and supporting various departments. If you are detail-oriented, proficient in communication, and thrive in a collaborative environment, we want to hear from you! Responsibilities: Support the sales team with vendor approvals. Ensure all relevant information on supplier portals remains in date. Support Sales/Marketing with CRM system looking at incoming enquiries. Obtain missing information or clarification from customers. Support wider team as needed. Manage ad hoc activities as required. Answer the phone when necessary. About you: Requirements: Great attention to detail Excellent numeracy and communication skills Strong team player with a flexible and proactive nature Self-disciplined and efficient Proficient in MS Office packages such as Word, Excel, Access, and PowerPoint Knowledge/use of CRM systems Able to work accurately under pressure and meet strict deadlines 5 GCSEs grade 5 and above What we can offer you: 25 days holiday plus bank holidays Cash Healthcare Plan/Perks Fast career progression based on performance Please Note: No agencies. Candidates with the experience or relevant job titles of; Sales Support, Internal Sales Support, Internal Sales, Sales Development, Internal Sales Coordinator, Senior Sales Support, Account Management, Admin Support, Administrative Assistant, Client Support, Client Services Support, Office Coordinator, Senior Sales Administrator may also be considered for this role.
Feb 17, 2025
Full time
Job Title: Sales Administrator Location: Bredbury, SK6 2SP Salary: 27,000 per annum Job Type: Full time, Permanent Working Hours: 38 hours per week (Monday to Thursday 07:30 to 16:00 (20 minute unpaid break) and Friday 07:30 t0 12:50) About us: Heat Trace is part of the Global NIBE Group, part of NIBE Element (the world's largest element manufacturer) and represents NIBE in the UK as one of over 60 Group companies that are based all over the world. NIBE is a global group that develops and manufactures intelligent, energy-efficient indoor comfort solutions for all types of properties. This allows our clients to reduce their energy consumption and their impact on the environment. NIBE Element manufactures components and solutions for intelligent heating and control for industry and infrastructure. Heat Trace is a manufacturing and engineering company with our headquarters and main manufacturing unit in Helsby Cheshire, we also have two manufacturing facilities at Bredbury, Stockport. The prime activity of the business is the manufacture of highly technical heating cables for use predominantly in the oil and gas and advanced processing industries. About the role: This role is pivotal in ensuring seamless operations and exceptional customer service, by effectively managing vendor approvals and supporting various departments. If you are detail-oriented, proficient in communication, and thrive in a collaborative environment, we want to hear from you! Responsibilities: Support the sales team with vendor approvals. Ensure all relevant information on supplier portals remains in date. Support Sales/Marketing with CRM system looking at incoming enquiries. Obtain missing information or clarification from customers. Support wider team as needed. Manage ad hoc activities as required. Answer the phone when necessary. About you: Requirements: Great attention to detail Excellent numeracy and communication skills Strong team player with a flexible and proactive nature Self-disciplined and efficient Proficient in MS Office packages such as Word, Excel, Access, and PowerPoint Knowledge/use of CRM systems Able to work accurately under pressure and meet strict deadlines 5 GCSEs grade 5 and above What we can offer you: 25 days holiday plus bank holidays Cash Healthcare Plan/Perks Fast career progression based on performance Please Note: No agencies. Candidates with the experience or relevant job titles of; Sales Support, Internal Sales Support, Internal Sales, Sales Development, Internal Sales Coordinator, Senior Sales Support, Account Management, Admin Support, Administrative Assistant, Client Support, Client Services Support, Office Coordinator, Senior Sales Administrator may also be considered for this role.
Job Title: Fire Safety and Compliance Officer Location: West Bromwich Salary: 38,736 - 43,603 / year Job type: Full time, permanent About Sandwell College Sandwell Family of Colleges is a group of educational institutions located in the West Midlands region of England, offering a diverse range of courses and programs to cater to various interests and career aspirations. The family comprises of Sandwell College, Cadbury Sixth Form College, Central St Michael, Professional Academy, Central St Michaels Science, Engineering and Manufacturing Centre. With state-of-the-art facilities, experienced teaching staff, and a commitment to student success, the Sandwell Family of Colleges provides a supportive and inclusive learning environment, enabling individuals to pursue their educational and career goals effectively. Sandwell Family of Colleges is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We have robust policies and procedures in place to ensure a safe and secure learning environment for all our students and staff. At Sandwell Family of Colleges, we believe that creating a safe, nurturing and inclusive environment is essential for enabling our students to thrive academically and personally. We are unwavering in our commitment to safeguarding and will continue to uphold the highest standards to protect the most vulnerable members of our community. Benefits Very competitive salaries that have seen sector leading pay awards Excellent annual leave entitlements for all (between 35 and 50 annual leave days, as well as 8 bank holiday days, and additional time off over the Christmas period!) Dedication to career development and progression through dedicated development days, talent schemes and much more Recognition for great work through awards, events and celebration days Cycle to Work Scheme Access to onsite facilities with discounted rates on services including Bliss Hair & Beauty Salon, dog grooming, car health checks Use of the College gym facilities as well as discounts at local gyms Generous pension schemes (23.68% employer contribution for teaching roles, 21.5% employer contribution for non-teaching roles) Access to a huge range of high street discounts Free will writing Travel discounts including local bus, tram, train, as well as cross country coach and trains Free flu vaccine Free confidential counselling service and wellness platforms Key Responsibilities As the Estate Fire Safety and Statutory Compliance Officer, you will be responsible for managing comprehensive fire safety programs, conducting regular audits and inspections, and ensuring that all college estates adhere to legal requirements. Your proactive approach will be essential in identifying potential risks and implementing effective strategies to mitigate them, thereby safeguarding our community and infrastructure. About the role Sandwell College is seeking a dedicated and knowledgeable Estate Fire Safety and Statutory Compliance Manager to oversee and ensure fire safety and statutory compliance across all college properties. In this pivotal role, you will apply your expertise in fire safety regulations, statutory compliance, and risk management to maintain a safe and secure environment for our students, staff, and visitors. Skills, Knowledge and Expertise Candidates must have a NEBOSH Certificate in Fire Safety or equivalent and a Health and Safety qualification (e.g., IOSH or NEBOSH General Certificate). Relevant estates or facilities management qualification (e.g., NVQ Level 3/4) is desirable. At least three years' experience in a similar role, with expertise in fire risk assessments, audits, and statutory compliance, is essential. A full UK driving license with access to your own vehicle is required for travel across the college's eight properties. The role also involves occasional out of hours activities for emergencies and work at heights or in confined spaces as needed. Candidates with the relevant experience or job titles of, Corporate Compliance, Quality Administrator, Quality Assurance, Audit Administrator, Quality Assurance Administrator, Quality Control Coordinator, Compliance Administrator, Compliance Assistant, Compliance Supervisor, Compliance Analyst, Internal Auditor, Auditor, Corporate Auditor, Company Auditor, Compliance Auditor, Compliance, Operations Auditor, Safety Compliance Officer, Fire Safety Inspector, Fire Safety Officer, Fire Safety Advisor, Fire Safety Manager, Fire Safety Quality Assurance Officer, Fire Compliance Manager, Fire Safety Auditor, Fire Marshal, Fire Safety Inspecting Officer ;may also be considered for this role.
Feb 14, 2025
Full time
Job Title: Fire Safety and Compliance Officer Location: West Bromwich Salary: 38,736 - 43,603 / year Job type: Full time, permanent About Sandwell College Sandwell Family of Colleges is a group of educational institutions located in the West Midlands region of England, offering a diverse range of courses and programs to cater to various interests and career aspirations. The family comprises of Sandwell College, Cadbury Sixth Form College, Central St Michael, Professional Academy, Central St Michaels Science, Engineering and Manufacturing Centre. With state-of-the-art facilities, experienced teaching staff, and a commitment to student success, the Sandwell Family of Colleges provides a supportive and inclusive learning environment, enabling individuals to pursue their educational and career goals effectively. Sandwell Family of Colleges is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We have robust policies and procedures in place to ensure a safe and secure learning environment for all our students and staff. At Sandwell Family of Colleges, we believe that creating a safe, nurturing and inclusive environment is essential for enabling our students to thrive academically and personally. We are unwavering in our commitment to safeguarding and will continue to uphold the highest standards to protect the most vulnerable members of our community. Benefits Very competitive salaries that have seen sector leading pay awards Excellent annual leave entitlements for all (between 35 and 50 annual leave days, as well as 8 bank holiday days, and additional time off over the Christmas period!) Dedication to career development and progression through dedicated development days, talent schemes and much more Recognition for great work through awards, events and celebration days Cycle to Work Scheme Access to onsite facilities with discounted rates on services including Bliss Hair & Beauty Salon, dog grooming, car health checks Use of the College gym facilities as well as discounts at local gyms Generous pension schemes (23.68% employer contribution for teaching roles, 21.5% employer contribution for non-teaching roles) Access to a huge range of high street discounts Free will writing Travel discounts including local bus, tram, train, as well as cross country coach and trains Free flu vaccine Free confidential counselling service and wellness platforms Key Responsibilities As the Estate Fire Safety and Statutory Compliance Officer, you will be responsible for managing comprehensive fire safety programs, conducting regular audits and inspections, and ensuring that all college estates adhere to legal requirements. Your proactive approach will be essential in identifying potential risks and implementing effective strategies to mitigate them, thereby safeguarding our community and infrastructure. About the role Sandwell College is seeking a dedicated and knowledgeable Estate Fire Safety and Statutory Compliance Manager to oversee and ensure fire safety and statutory compliance across all college properties. In this pivotal role, you will apply your expertise in fire safety regulations, statutory compliance, and risk management to maintain a safe and secure environment for our students, staff, and visitors. Skills, Knowledge and Expertise Candidates must have a NEBOSH Certificate in Fire Safety or equivalent and a Health and Safety qualification (e.g., IOSH or NEBOSH General Certificate). Relevant estates or facilities management qualification (e.g., NVQ Level 3/4) is desirable. At least three years' experience in a similar role, with expertise in fire risk assessments, audits, and statutory compliance, is essential. A full UK driving license with access to your own vehicle is required for travel across the college's eight properties. The role also involves occasional out of hours activities for emergencies and work at heights or in confined spaces as needed. Candidates with the relevant experience or job titles of, Corporate Compliance, Quality Administrator, Quality Assurance, Audit Administrator, Quality Assurance Administrator, Quality Control Coordinator, Compliance Administrator, Compliance Assistant, Compliance Supervisor, Compliance Analyst, Internal Auditor, Auditor, Corporate Auditor, Company Auditor, Compliance Auditor, Compliance, Operations Auditor, Safety Compliance Officer, Fire Safety Inspector, Fire Safety Officer, Fire Safety Advisor, Fire Safety Manager, Fire Safety Quality Assurance Officer, Fire Compliance Manager, Fire Safety Auditor, Fire Marshal, Fire Safety Inspecting Officer ;may also be considered for this role.
Office Manager Nottingham-based charity is seeking a highly organised Office Manager to oversee the administrative functions and facilities management of the organisation. Position: Office Manager Location: Nottingham Salary: £27,344 pro rata Hours: 22 hours per week Contract Type: Permanent About the role: As Office Manager you will ensure the smooth operation of the office, financial processes, and building maintenance to support the charity's mission and services. This is a fantastic opportunity to play a key role in a well-respected organisation making a real impact in the Nottingham community. Key Responsibilities: Building Management - Oversee building and garden maintenance, liaise with contractors, and ensure timely repairs. Finance Administration - Manage financial transactions, including supplier payments, payroll coordination, and petty cash reconciliation. Office Administration - Maintain administrative systems, databases, and oversee recruitment paperwork and induction processes. Health & Safety Compliance - Ensure adherence to health and safety policies, conduct regular fire and safety checks, and manage equipment maintenance. Volunteer & Trustee Support - Supervise volunteers (where appropriate) and liaise with the Board of Trustees on administrative matters. HR Administration - Maintain personnel records and ensure DBS checks are completed and renewed as required. About You: The successful candidate will be a proactive and efficient individual with: Experience in office administration, finance, or facilities management. Strong organisational skills and the ability to manage multiple responsibilities effectively. Excellent communication and interpersonal skills to liaise with contractors, staff, and trustees. Knowledge of health and safety policies and compliance requirements. Experience handling financial processes, including payroll and invoicing. A commitment to the organisation's mission of supporting vulnerable individuals. Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.
Feb 07, 2025
Full time
Office Manager Nottingham-based charity is seeking a highly organised Office Manager to oversee the administrative functions and facilities management of the organisation. Position: Office Manager Location: Nottingham Salary: £27,344 pro rata Hours: 22 hours per week Contract Type: Permanent About the role: As Office Manager you will ensure the smooth operation of the office, financial processes, and building maintenance to support the charity's mission and services. This is a fantastic opportunity to play a key role in a well-respected organisation making a real impact in the Nottingham community. Key Responsibilities: Building Management - Oversee building and garden maintenance, liaise with contractors, and ensure timely repairs. Finance Administration - Manage financial transactions, including supplier payments, payroll coordination, and petty cash reconciliation. Office Administration - Maintain administrative systems, databases, and oversee recruitment paperwork and induction processes. Health & Safety Compliance - Ensure adherence to health and safety policies, conduct regular fire and safety checks, and manage equipment maintenance. Volunteer & Trustee Support - Supervise volunteers (where appropriate) and liaise with the Board of Trustees on administrative matters. HR Administration - Maintain personnel records and ensure DBS checks are completed and renewed as required. About You: The successful candidate will be a proactive and efficient individual with: Experience in office administration, finance, or facilities management. Strong organisational skills and the ability to manage multiple responsibilities effectively. Excellent communication and interpersonal skills to liaise with contractors, staff, and trustees. Knowledge of health and safety policies and compliance requirements. Experience handling financial processes, including payroll and invoicing. A commitment to the organisation's mission of supporting vulnerable individuals. Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.
Job Title: Sales Administrator Location: Manchester Salary: Up to 32,000 + Bonus + Package Job Purpose: Join a dynamic and growing UK-wide organisation as a Sales Administrator. You will be part of a proactive Sales department, working closely with the Sales Director to organise the department and sort out all the document management and marketing materials. This role is office-based, focusing on office coordination of the department. Why You Should Apply: Competitive salary with a company bonus Healthcare package Private pension scheme 22 days holiday, increasing to 28 with service, plus bank holidays Responsibilities: Maintaining and updating the CRM systems with client information and document management of marketing materials Managing and nurturing relationships with other group departments Organisation of the Sales office, purchasing and buying of services, event management and coordination of travel arrangements General office administration Key Skills/Attributes & Experience: Proven experience in office administration tasks Sales or business development knowledge Proficiency in using CRM systems Excellent communication and interpersonal skills This role would suit someone who has worked within the Construction, Industrial Maintenance, Facilities Management, or Hire industries, or within similar sectors. We will accept applications from those who have worked as a Sales Administrator, Business Development Co-ordinator, Business Development Coordinator, Sales Assistant, Inside Sales Co-ordinator, Commercial Assistant, Account Coordinator, Document Manager, or Business Intelligence Coordinator, How to Apply: If you are a motivated and ambitious individual looking to advance your career in Sales or business development, we want to hear from you. Apply now to join our client's team and take the next step in your professional journey. Perpetual Partnerships acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful.
Feb 05, 2025
Full time
Job Title: Sales Administrator Location: Manchester Salary: Up to 32,000 + Bonus + Package Job Purpose: Join a dynamic and growing UK-wide organisation as a Sales Administrator. You will be part of a proactive Sales department, working closely with the Sales Director to organise the department and sort out all the document management and marketing materials. This role is office-based, focusing on office coordination of the department. Why You Should Apply: Competitive salary with a company bonus Healthcare package Private pension scheme 22 days holiday, increasing to 28 with service, plus bank holidays Responsibilities: Maintaining and updating the CRM systems with client information and document management of marketing materials Managing and nurturing relationships with other group departments Organisation of the Sales office, purchasing and buying of services, event management and coordination of travel arrangements General office administration Key Skills/Attributes & Experience: Proven experience in office administration tasks Sales or business development knowledge Proficiency in using CRM systems Excellent communication and interpersonal skills This role would suit someone who has worked within the Construction, Industrial Maintenance, Facilities Management, or Hire industries, or within similar sectors. We will accept applications from those who have worked as a Sales Administrator, Business Development Co-ordinator, Business Development Coordinator, Sales Assistant, Inside Sales Co-ordinator, Commercial Assistant, Account Coordinator, Document Manager, or Business Intelligence Coordinator, How to Apply: If you are a motivated and ambitious individual looking to advance your career in Sales or business development, we want to hear from you. Apply now to join our client's team and take the next step in your professional journey. Perpetual Partnerships acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful.
Job Title: Facilities Assistant Industry: Analytical Chemistry Location: Teddington, TW11 8NY Salary: 24,000 to 25,000 per annum depending on experience + Discretionary bonus scheme + Benefits (Listed below) Job type: Full-time, permanent Start date: ASAP Butterworth Laboratories is a busy contract analytical chemistry laboratory working primarily for the pharmaceutical industry. The company is independent and prides itself in providing a high quality, reliable analytical service to its clients. The role: We currently have an exciting opportunity for a Facilities Assistant to join our team on a full-time, permanent basis. In this role, you will work within the Facilities and Environmental team to ensure the company has the most suitable working environment for its employees. The role is very hands-on, and you will be required to use your skills and experience to support the Company in providing its high-quality, service-oriented services to the Pharmaceutical industry. Please note: This role is based at our site in Teddington; candidates must be able to commute to Teddington daily and for out of hours and weekend maintenance projects as and when necessary. Job Responsibilities of the Facilities Assistant: As Facilities Assistant, your responsibilities will include: Laboratory glassware washing, supporting the glassware washing team members during times of high work demand and providing absence cover. Support with cleaning of Laboratory areas not undertaken by contract cleaners. Stock control and replenishing welfare consumables for laboratory and administrative areas. Day to day site maintenance including tidying, cleaning and disposal of waste/contaminated waste and carrying out small painting works. Maintenance of Utilities and Services, including drainage and plumbing. Car park monitoring and clearance of debris. Once training is provided, support with the carrying out of electrical safety testing and looking after the expired chemical storage and stock list for disposal. Experience / Knowledge/ Qualifications Required: Proven experience working in a similar capacity. Ability to manage multiple tasks efficiently and adhere to strict deadlines. Knowledge and ability to undertake basic building maintenance work. Advantageous: Experience working in a laboratory environment, with knowledge of lab equipment. Any additional qualifications pertinent to the job role. The ideal candidate should have the following qualities and skills: Good communication and interpersonal skills. Ability to prioritise workload, ensuring tasks are completed within set deadlines. Display a professional attitude at all times. Patient and able to work under pressure, requesting support where needed. Ability to work independently and as part of a team. Flexible and adaptable, with a can-do attitude and willing to work outside basic remit of job role. Strive for excellence in an eager and motivated manner. Friendly and helpful manner. Good computer literacy. Benefits Training provided as necessary Competitive salary Discretionary bonus scheme 25 days annual leave + bank holidays Group Pension Scheme Private Medical Insurance Life Insurance Please click on the APPLY button to send your CV and Cover Letter for this role. Applicants must have the legal right to work full time in the UK. Candidates with the experience or relevant job titles of; Facilities Officer, Facilities Coordinator, Premises & Facilities Officer, Estates Officer, Estates Assistant, Maintenance Assistant, Maintenance Officer, Maintenance Coordinator may also be considered for this role.
Jan 29, 2025
Full time
Job Title: Facilities Assistant Industry: Analytical Chemistry Location: Teddington, TW11 8NY Salary: 24,000 to 25,000 per annum depending on experience + Discretionary bonus scheme + Benefits (Listed below) Job type: Full-time, permanent Start date: ASAP Butterworth Laboratories is a busy contract analytical chemistry laboratory working primarily for the pharmaceutical industry. The company is independent and prides itself in providing a high quality, reliable analytical service to its clients. The role: We currently have an exciting opportunity for a Facilities Assistant to join our team on a full-time, permanent basis. In this role, you will work within the Facilities and Environmental team to ensure the company has the most suitable working environment for its employees. The role is very hands-on, and you will be required to use your skills and experience to support the Company in providing its high-quality, service-oriented services to the Pharmaceutical industry. Please note: This role is based at our site in Teddington; candidates must be able to commute to Teddington daily and for out of hours and weekend maintenance projects as and when necessary. Job Responsibilities of the Facilities Assistant: As Facilities Assistant, your responsibilities will include: Laboratory glassware washing, supporting the glassware washing team members during times of high work demand and providing absence cover. Support with cleaning of Laboratory areas not undertaken by contract cleaners. Stock control and replenishing welfare consumables for laboratory and administrative areas. Day to day site maintenance including tidying, cleaning and disposal of waste/contaminated waste and carrying out small painting works. Maintenance of Utilities and Services, including drainage and plumbing. Car park monitoring and clearance of debris. Once training is provided, support with the carrying out of electrical safety testing and looking after the expired chemical storage and stock list for disposal. Experience / Knowledge/ Qualifications Required: Proven experience working in a similar capacity. Ability to manage multiple tasks efficiently and adhere to strict deadlines. Knowledge and ability to undertake basic building maintenance work. Advantageous: Experience working in a laboratory environment, with knowledge of lab equipment. Any additional qualifications pertinent to the job role. The ideal candidate should have the following qualities and skills: Good communication and interpersonal skills. Ability to prioritise workload, ensuring tasks are completed within set deadlines. Display a professional attitude at all times. Patient and able to work under pressure, requesting support where needed. Ability to work independently and as part of a team. Flexible and adaptable, with a can-do attitude and willing to work outside basic remit of job role. Strive for excellence in an eager and motivated manner. Friendly and helpful manner. Good computer literacy. Benefits Training provided as necessary Competitive salary Discretionary bonus scheme 25 days annual leave + bank holidays Group Pension Scheme Private Medical Insurance Life Insurance Please click on the APPLY button to send your CV and Cover Letter for this role. Applicants must have the legal right to work full time in the UK. Candidates with the experience or relevant job titles of; Facilities Officer, Facilities Coordinator, Premises & Facilities Officer, Estates Officer, Estates Assistant, Maintenance Assistant, Maintenance Officer, Maintenance Coordinator may also be considered for this role.
Vacancy Information Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work 2 week rota in operation: Week 1 Monday - Friday, 06:00-14:00 (1 hour break) Week 2 Monday - Friday, 13:30-21:00 (30-minute break) To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of an effi click apply for full job details
Dec 17, 2022
Full time
Vacancy Information Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work 2 week rota in operation: Week 1 Monday - Friday, 06:00-14:00 (1 hour break) Week 2 Monday - Friday, 13:30-21:00 (30-minute break) To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of an effi click apply for full job details
Vacancy Information The salary advertised is full time (35 hours per week). Part-time posts will be pro-rated accordingly. Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work: Monday - Saturday, 06:00-09:00 To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of click apply for full job details
Dec 17, 2022
Full time
Vacancy Information The salary advertised is full time (35 hours per week). Part-time posts will be pro-rated accordingly. Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work: Monday - Saturday, 06:00-09:00 To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of click apply for full job details
Vacancy Information The salary advertised is full time (35 hours per week). Part-time posts will be pro-rated accordingly. Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work: Monday - Saturday, 06:00-09:00 To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of click apply for full job details
Dec 17, 2022
Full time
Vacancy Information The salary advertised is full time (35 hours per week). Part-time posts will be pro-rated accordingly. Hourly rate of pay: £11.25-£12.11 This is a 52 week non-sessional post i.e. it will include working during the school holidays. Days and Hours of Work: Monday - Saturday, 06:00-09:00 To start ASAP Job Details Assist the Facilities Co-ordinator / Area Officer with the provision of click apply for full job details
Facilities Assistant / Office Coordinator London Start Date: January - June Tempory position - 20 hours a week The Company: We are currently working with a leading facilities company to appoint a Facilities Asssitant / Office Coordinator based in central London. The perfect candidate will be hungry to develop and will bring a good amount of experience in a Facilities Asssitant role, specifically within a Facilities Company. The role is to support the delivery of the responsibilities of the Operations Services function in complying with, office working procedures and practices, health and safety, environmental stewardship and other legislation and organizational policies and procedures Day to Day Planning and organising the general state of the London office, keep and maintain accurate record of all suppliers Carry out staff induction and training as will be required Manage the facilities intranet site and keeping up to date the documentations Be practical on general office maintenance and checking regularly to make sure that all areas of the office facilities is functioning well Ensure the electrical and mechanical compliance assessments and records are up to date Develop and set up administrative systems and processes following guidance Plan and prioritise own work, responding to line manager and colleagues' requirements. Desired Experience. Good understanding of policy, legislation, work practices and procedures relevant to own role Good knowledge of health and safety and fire, first aide qualified. Must have a good building / facilities knowledge of supporting or running a building Please apply or contact Elliot Cariss Smith at Build Recruitment if the role of Facilities Asssitant / Office Coordinator is something of interest. We'll take the time to understand your career history and motivations for a new role. We'll also take references and may ask for proof of eligibility to work in the UK. We work with a wide variety of clients in the public and private sector, and we will work with you to identify clients in which your skills, experience and personality will fit. Once we submit you for a role you will receive support and regular communication throughout the interview process. From there our commitment to you is all about being your career partner. We'll identify suitable jobs, provide support, and career guidance and even provide regular salary benchmarking. Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.
Dec 15, 2022
Full time
Facilities Assistant / Office Coordinator London Start Date: January - June Tempory position - 20 hours a week The Company: We are currently working with a leading facilities company to appoint a Facilities Asssitant / Office Coordinator based in central London. The perfect candidate will be hungry to develop and will bring a good amount of experience in a Facilities Asssitant role, specifically within a Facilities Company. The role is to support the delivery of the responsibilities of the Operations Services function in complying with, office working procedures and practices, health and safety, environmental stewardship and other legislation and organizational policies and procedures Day to Day Planning and organising the general state of the London office, keep and maintain accurate record of all suppliers Carry out staff induction and training as will be required Manage the facilities intranet site and keeping up to date the documentations Be practical on general office maintenance and checking regularly to make sure that all areas of the office facilities is functioning well Ensure the electrical and mechanical compliance assessments and records are up to date Develop and set up administrative systems and processes following guidance Plan and prioritise own work, responding to line manager and colleagues' requirements. Desired Experience. Good understanding of policy, legislation, work practices and procedures relevant to own role Good knowledge of health and safety and fire, first aide qualified. Must have a good building / facilities knowledge of supporting or running a building Please apply or contact Elliot Cariss Smith at Build Recruitment if the role of Facilities Asssitant / Office Coordinator is something of interest. We'll take the time to understand your career history and motivations for a new role. We'll also take references and may ask for proof of eligibility to work in the UK. We work with a wide variety of clients in the public and private sector, and we will work with you to identify clients in which your skills, experience and personality will fit. Once we submit you for a role you will receive support and regular communication throughout the interview process. From there our commitment to you is all about being your career partner. We'll identify suitable jobs, provide support, and career guidance and even provide regular salary benchmarking. Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.
Administrator We are looking for an experienced Senior Administrator to join an international conservation charity that protects the world's most biologically significant and threatened habitats. Position: Senior Administrator Location: Suffolk (flexible working available) Contract: Permanent Hours: Up to full-time, 35 hours per week Salary: £22,000 per annum Closing Date: Friday 23rd December at 10am with interviews on 11/12 January 2023. About the Role This new post for a Senior Administrator will manage a busy workload, providing administrative support to the executive team as well as managing general office services, including building maintenance, cleaning, and health and safety requirements. The Senior Administrator will ensure that the office runs smoothly and effectively, providing supervision to the Administration Assistant to ensure general administrative support for the organisation is maintained. Key responsibilities of the Senior Administrator include: Providing administrative support for Directors, which will include organising and maintaining diaries, making appointments, travel arrangements and supporting the management of email inboxes as necessary.Liaise with the Chief Operating Officer to ensure that Health and Safety policies are up to date, risk assessments are completed, and ad hoc and regular actions are implemented in a timely manner in line with health and safety requirements.Ensure that office facilities are well maintained in line with health and safety legislation to provide a safe and welcoming working environment, including overseeing contracts for maintenance, security and cleaning services.Supervise the work of the Administration Assistant to ensure that general office administration is carried out in a timely, friendly, and professional manner to support the effective operation of the organisation. Implement procedures/office administrative systems that are regularly reviewed to ensure that they are fit for purpose. About You As Senior Administrator, you will be able to manage a busy and varied workload, bringing with you a wealth of experience. To succeed in the role of Senior Administrator, your key skills will include: At least one year's office administration experience (essential), ideally with some experience in providing secretarial/PA support.A good understanding of workplace health and safety requirements (essential), ideally with working knowledge of supporting health and safety within the workplace.Excellent organisational skills, able to prioritise day-to-day tasks and manage own workload with minimum supervision.Effective verbal and written communication skills with a proactive, positive, and flexible approach to work. About the Organisation The organisation is based in the UK and is unique within the conservation world. Reaching beyond its 30th year of operation the Trust has grown from small beginnings saving critically threatened forests in Belize, to become an internationally respected conservation organisation with a proven track record, working with more than 30 overseas conservation NGOs on the protection of threatened habitats. It has developed its modus operandi without losing its vision, integrity, and transparency. You may have experience in areas such as Admin, Administrator, Administration, Senior Admin, Senior Administrator, Coordinator, Administration Team Leader, Administration Manager, Administration Supervisor, Office Manager, P.A., Business Support etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Dec 10, 2022
Full time
Administrator We are looking for an experienced Senior Administrator to join an international conservation charity that protects the world's most biologically significant and threatened habitats. Position: Senior Administrator Location: Suffolk (flexible working available) Contract: Permanent Hours: Up to full-time, 35 hours per week Salary: £22,000 per annum Closing Date: Friday 23rd December at 10am with interviews on 11/12 January 2023. About the Role This new post for a Senior Administrator will manage a busy workload, providing administrative support to the executive team as well as managing general office services, including building maintenance, cleaning, and health and safety requirements. The Senior Administrator will ensure that the office runs smoothly and effectively, providing supervision to the Administration Assistant to ensure general administrative support for the organisation is maintained. Key responsibilities of the Senior Administrator include: Providing administrative support for Directors, which will include organising and maintaining diaries, making appointments, travel arrangements and supporting the management of email inboxes as necessary.Liaise with the Chief Operating Officer to ensure that Health and Safety policies are up to date, risk assessments are completed, and ad hoc and regular actions are implemented in a timely manner in line with health and safety requirements.Ensure that office facilities are well maintained in line with health and safety legislation to provide a safe and welcoming working environment, including overseeing contracts for maintenance, security and cleaning services.Supervise the work of the Administration Assistant to ensure that general office administration is carried out in a timely, friendly, and professional manner to support the effective operation of the organisation. Implement procedures/office administrative systems that are regularly reviewed to ensure that they are fit for purpose. About You As Senior Administrator, you will be able to manage a busy and varied workload, bringing with you a wealth of experience. To succeed in the role of Senior Administrator, your key skills will include: At least one year's office administration experience (essential), ideally with some experience in providing secretarial/PA support.A good understanding of workplace health and safety requirements (essential), ideally with working knowledge of supporting health and safety within the workplace.Excellent organisational skills, able to prioritise day-to-day tasks and manage own workload with minimum supervision.Effective verbal and written communication skills with a proactive, positive, and flexible approach to work. About the Organisation The organisation is based in the UK and is unique within the conservation world. Reaching beyond its 30th year of operation the Trust has grown from small beginnings saving critically threatened forests in Belize, to become an internationally respected conservation organisation with a proven track record, working with more than 30 overseas conservation NGOs on the protection of threatened habitats. It has developed its modus operandi without losing its vision, integrity, and transparency. You may have experience in areas such as Admin, Administrator, Administration, Senior Admin, Senior Administrator, Coordinator, Administration Team Leader, Administration Manager, Administration Supervisor, Office Manager, P.A., Business Support etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Join the British Small Animal Veterinary Association (BSAVA) and help promote excellence in the veterinary profession. The British Small Animal Veterinary Association, based near Gloucester, has a fantastic opportunity for an Education Assistant. This is a fantastic opportunity to join our in-house education team based near Gloucester. The Association delivers a full programme of courses contributing to the Continuing Professional Development of veterinary surgeons and veterinary nurses. The Education Assistant will participate in and contribute to the effective and efficient organisation of the Association s CE (Continued Education) offering. This is a varied role and duties will include general administration tasks for the running of our courses and examinations, support enquiries, undertake reception duties when delegates attend courses at BSAVA HQ, overseeing facilities within the venue, and hosting our online courses. Education Assistant Requirements: The successful candidate will be a friendly, extremely well organised individual with exceptional customer service skills and attention to detail. The successful candidate will have a working knowledge of Microsoft Office, as well as general IT skills. Experience in using online platforms such as Zoom/Teams would be an advantage. You will have an eye for attention to detail and take pride in your work. The right person will be able to work well within a busy team, as well as being able to work using your own initiative to tight deadlines. Previous administration and/or events experience is an advantage, but not essential as full training will be given. The candidate must be flexible to occasionally work outside of normal office hours and occasionally travel throughout the UK, with potential travel abroad. A full UK driving licence is required for this role. About the BSAVA: The BSAVA is a professional membership association which exists to advance care for companion animals. With a membership of more than 10,000 veterinary surgeons, vet nurses and students, we work in the UK and internationally to promote excellence in small animal practice through education and science, by facilitating training, conducting research and developing policy. Each year we deliver numerous education courses, host the largest small animal Congress in Europe, and publish books, manuals, apps and magazines. This post sits within the Education department and reports to the Senior Education Coordinator. Location: Gloucester Contract Type: Permanent Hours: Full Time Salary: between £18,000 - £20,320 per annum (depending on national minimum wage requirements and experience) We also offer: Employer pension contributions starting at 7% and increasing up to 10% with length of service. Holiday starting at 25 days (plus bank holidays) rising by 1 day each year up to 28 days. Hybrid working for 2 days per week at home. Free onsite parking. Life assurance of 4 x annual salary. Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and a network of mental health first aiders. Plus, Company sick pay, access to private medical insurance upon completion of 12 months service, occupational health service and annual flu vaccinations. A cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel. And we are: Community friendly offering paid leave to volunteer for a charity or not for profit organisation. Committed to supporting sustainability in our work and in the veterinary profession. The Association has completed a certified carbon audit and has been awarded Bronze accreditation with Investors in the Environment. So, if you are bold and innovative, strive for excellence whilst taking ownership and accountability of your work, show passion for what you do and work effectively in a team then you ll be a great fit for the Association. How to apply: In order to be considered for this role, please submit your CV and a cover letter detailing how you meet the requirements in the role description and person specification which is on the BSAVA Current Vacancies page. Closing date: 31st Dec 2022 By applying for this position, you are consenting to the information on your CV being held by the Association for six months. Our commitment to equality, diversity and inclusion (EDI) underpins our belief that we can make the Association stronger through the unique contributions we can all bring. We create inclusive teams aligned to our values and encourage applications from a diverse range of suitably qualified candidates. You may have experience of the following: Education Programme Assistants, Customer Service Administrator, Customer Service, Administrator, Admin Assistant, Customer Service Advisor, Administration, Office Administrator, Business Support Assistant, Programme Assistant, Project Administrator, Programme Administrator, etc. REF-(Apply online only)
Nov 29, 2022
Full time
Join the British Small Animal Veterinary Association (BSAVA) and help promote excellence in the veterinary profession. The British Small Animal Veterinary Association, based near Gloucester, has a fantastic opportunity for an Education Assistant. This is a fantastic opportunity to join our in-house education team based near Gloucester. The Association delivers a full programme of courses contributing to the Continuing Professional Development of veterinary surgeons and veterinary nurses. The Education Assistant will participate in and contribute to the effective and efficient organisation of the Association s CE (Continued Education) offering. This is a varied role and duties will include general administration tasks for the running of our courses and examinations, support enquiries, undertake reception duties when delegates attend courses at BSAVA HQ, overseeing facilities within the venue, and hosting our online courses. Education Assistant Requirements: The successful candidate will be a friendly, extremely well organised individual with exceptional customer service skills and attention to detail. The successful candidate will have a working knowledge of Microsoft Office, as well as general IT skills. Experience in using online platforms such as Zoom/Teams would be an advantage. You will have an eye for attention to detail and take pride in your work. The right person will be able to work well within a busy team, as well as being able to work using your own initiative to tight deadlines. Previous administration and/or events experience is an advantage, but not essential as full training will be given. The candidate must be flexible to occasionally work outside of normal office hours and occasionally travel throughout the UK, with potential travel abroad. A full UK driving licence is required for this role. About the BSAVA: The BSAVA is a professional membership association which exists to advance care for companion animals. With a membership of more than 10,000 veterinary surgeons, vet nurses and students, we work in the UK and internationally to promote excellence in small animal practice through education and science, by facilitating training, conducting research and developing policy. Each year we deliver numerous education courses, host the largest small animal Congress in Europe, and publish books, manuals, apps and magazines. This post sits within the Education department and reports to the Senior Education Coordinator. Location: Gloucester Contract Type: Permanent Hours: Full Time Salary: between £18,000 - £20,320 per annum (depending on national minimum wage requirements and experience) We also offer: Employer pension contributions starting at 7% and increasing up to 10% with length of service. Holiday starting at 25 days (plus bank holidays) rising by 1 day each year up to 28 days. Hybrid working for 2 days per week at home. Free onsite parking. Life assurance of 4 x annual salary. Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and a network of mental health first aiders. Plus, Company sick pay, access to private medical insurance upon completion of 12 months service, occupational health service and annual flu vaccinations. A cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel. And we are: Community friendly offering paid leave to volunteer for a charity or not for profit organisation. Committed to supporting sustainability in our work and in the veterinary profession. The Association has completed a certified carbon audit and has been awarded Bronze accreditation with Investors in the Environment. So, if you are bold and innovative, strive for excellence whilst taking ownership and accountability of your work, show passion for what you do and work effectively in a team then you ll be a great fit for the Association. How to apply: In order to be considered for this role, please submit your CV and a cover letter detailing how you meet the requirements in the role description and person specification which is on the BSAVA Current Vacancies page. Closing date: 31st Dec 2022 By applying for this position, you are consenting to the information on your CV being held by the Association for six months. Our commitment to equality, diversity and inclusion (EDI) underpins our belief that we can make the Association stronger through the unique contributions we can all bring. We create inclusive teams aligned to our values and encourage applications from a diverse range of suitably qualified candidates. You may have experience of the following: Education Programme Assistants, Customer Service Administrator, Customer Service, Administrator, Admin Assistant, Customer Service Advisor, Administration, Office Administrator, Business Support Assistant, Programme Assistant, Project Administrator, Programme Administrator, etc. REF-(Apply online only)
Store Development Office Coordinator - Up to £26,000 plus benefits and hybrid working This is a fantastic opportunity to join a leading and thriving international business as a Store Development Office Coordinator. The company is expanding rapidly as a result of its success to date and if you would like the opportunity to join a successful business where you can make your mark and develop your career then this could be the right opportunity for you. The Store Development Team is responsible for driving innovation and design, delivering inspiring, commercial retail environments for customers to maximise their shopping experience, whilst maximising profitability for the business. Based at Head Office in North Manchester, with hybrid working in place, the key purpose of the role is to work closely with the Store Development Team to assist in the co-ordination of the store expansion programme, inclusive of budget management. Store Development Coordinator Role Responsibilities: Liaise and co-ordinate with design and project management activities, including resources, equipment, and information. Act as the main point of contact for the 12-month store warranty and snagging issues, managing each task through to completion via a network of 3rd party contractors. Assist in the management of the overall expansion programme by regularly reviewing and updating timelines, individual project planners and the master programme whilst effectively communicating changes to internal stakeholders and external contractors. Act as the point of contact and communicate each project status to all relevant stakeholders. Liaise with key project stakeholders from the internal departments such as retail, marketing, multichannel, space planning, acquisitions, estates, maintenance, health & safety etc. Collate and distribute weekly design and project planners. Track contractual information to ensure all project specific information is up to date and accurate. Archive and/or file documents ensuring records are kept up to date. Input petty cash and foreign currency expense requests aligning to company policies for travel. Booking travel and accommodation, including creation of travel itineraries when requested across the Store Development Team. Compile and track legal documentation such as Non- Disclosure Agreements. General administration duties including photocopying, print and distribution of documents as required. Collate and assist in the production of process documents, templates and reports to aid the Store Development Team. Ad hoc - raising purchase orders through the internal software system Coupa (prior knowledge of this software would be advantageous). About you: You'll have strong IT skills, with excellent understanding of Microsoft Suite including Outlook, Word, Excel and PowerPoint. Understanding of smart sheets, Monday.com and other project management software would be advantageous. Good numeracy and literacy, and communication skills. Experience of undertaking administrative work in a busy office environment with the ability to stay calm under pressure. Able to communicate at all levels of seniority, from junior to director level within your immediate team and the wider group. Flexible and adaptable, no single day will be the same. Organised and meticulous, with the ability to multi-task. Ability to meet deadlines under tight timescales without compromising on the quality of work. Proactive, with an eagerness to deliver and improve on ways of working. Store Development Coordinator / Store Development Co-ordinator / Property / Construction / Facilities / Coordinator / Assistant / Administrator / Manchester / Lancashire / North-West / North West / Bolton / Bury / Rochdale / Oldham / Blackburn / Huddersfield / Salford / Worsley / Preston / Stockport / Trafford / Sale / Ashton
Dec 08, 2021
Full time
Store Development Office Coordinator - Up to £26,000 plus benefits and hybrid working This is a fantastic opportunity to join a leading and thriving international business as a Store Development Office Coordinator. The company is expanding rapidly as a result of its success to date and if you would like the opportunity to join a successful business where you can make your mark and develop your career then this could be the right opportunity for you. The Store Development Team is responsible for driving innovation and design, delivering inspiring, commercial retail environments for customers to maximise their shopping experience, whilst maximising profitability for the business. Based at Head Office in North Manchester, with hybrid working in place, the key purpose of the role is to work closely with the Store Development Team to assist in the co-ordination of the store expansion programme, inclusive of budget management. Store Development Coordinator Role Responsibilities: Liaise and co-ordinate with design and project management activities, including resources, equipment, and information. Act as the main point of contact for the 12-month store warranty and snagging issues, managing each task through to completion via a network of 3rd party contractors. Assist in the management of the overall expansion programme by regularly reviewing and updating timelines, individual project planners and the master programme whilst effectively communicating changes to internal stakeholders and external contractors. Act as the point of contact and communicate each project status to all relevant stakeholders. Liaise with key project stakeholders from the internal departments such as retail, marketing, multichannel, space planning, acquisitions, estates, maintenance, health & safety etc. Collate and distribute weekly design and project planners. Track contractual information to ensure all project specific information is up to date and accurate. Archive and/or file documents ensuring records are kept up to date. Input petty cash and foreign currency expense requests aligning to company policies for travel. Booking travel and accommodation, including creation of travel itineraries when requested across the Store Development Team. Compile and track legal documentation such as Non- Disclosure Agreements. General administration duties including photocopying, print and distribution of documents as required. Collate and assist in the production of process documents, templates and reports to aid the Store Development Team. Ad hoc - raising purchase orders through the internal software system Coupa (prior knowledge of this software would be advantageous). About you: You'll have strong IT skills, with excellent understanding of Microsoft Suite including Outlook, Word, Excel and PowerPoint. Understanding of smart sheets, Monday.com and other project management software would be advantageous. Good numeracy and literacy, and communication skills. Experience of undertaking administrative work in a busy office environment with the ability to stay calm under pressure. Able to communicate at all levels of seniority, from junior to director level within your immediate team and the wider group. Flexible and adaptable, no single day will be the same. Organised and meticulous, with the ability to multi-task. Ability to meet deadlines under tight timescales without compromising on the quality of work. Proactive, with an eagerness to deliver and improve on ways of working. Store Development Coordinator / Store Development Co-ordinator / Property / Construction / Facilities / Coordinator / Assistant / Administrator / Manchester / Lancashire / North-West / North West / Bolton / Bury / Rochdale / Oldham / Blackburn / Huddersfield / Salford / Worsley / Preston / Stockport / Trafford / Sale / Ashton
Summary Are you an engaging individual who is known for their exceptional organisational skills, with a love for delivering first class support? We have just the role for you as a Business Services Co-ordinator. What it's like to work here Killerton is an 18th-century house in Broadclyst, Exeter, Devon, England, which, with its hillside garden and estate, has been owned by the National Trust since 1944 and is open to the public. What you'll be doing The National Trust is a busy organisation that has a lot going on at all times - you can guarantee that no day is the same so you'll have to love variety. The role will have responsibility for supporting three members of our regional management team in a personal assistant capacity, as well as providing business services to the wider regional consultancy. The ideal candidate will have had experience of supporting at director level, they will be highly organised and proactive with the ability to anticipate their clients' needs in advance. They should be confident in overseeing busy, challenging diaries and be able to upwardly manage expectations effectively. As well as supporting three Assistant Directors, they will also have the opportunity to work on a variety of interesting projects and offer their advice beyond their team. The successful candidate will always champion best practice when it comes to business services and will be confident challenging the norm when they think there's a better way of doing something. You can be based at any one of the four regional South West hubs (Bodmin, Exeter, Tisbury or Bristol) as much of the support you provide will be virtual. Who we're looking for Relevant experience in a Business Support environment; along with facilities or office supervision responsibility Good written and verbal communication skills Great team player Flexible and customer -focussed with strong customer service skills Able to multi-task and prioritise own workload Well organised and attention to detail Advanced IT Skills The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Wherever you're from, and whatever your background, we want to hear from you - and it doesn't matter if you're jam first, cream first, or even if you don't like scones at all. Everyone is welcome. Benefits for working at the National Trust include: Flexible working whenever possible Free parking at most locations Free entry to our properties for you, a guest and your children (under 18) Substantial pension scheme of up to 10% basic salary Click here to find out more about the benefits we offer to support you.
Dec 07, 2021
Full time
Summary Are you an engaging individual who is known for their exceptional organisational skills, with a love for delivering first class support? We have just the role for you as a Business Services Co-ordinator. What it's like to work here Killerton is an 18th-century house in Broadclyst, Exeter, Devon, England, which, with its hillside garden and estate, has been owned by the National Trust since 1944 and is open to the public. What you'll be doing The National Trust is a busy organisation that has a lot going on at all times - you can guarantee that no day is the same so you'll have to love variety. The role will have responsibility for supporting three members of our regional management team in a personal assistant capacity, as well as providing business services to the wider regional consultancy. The ideal candidate will have had experience of supporting at director level, they will be highly organised and proactive with the ability to anticipate their clients' needs in advance. They should be confident in overseeing busy, challenging diaries and be able to upwardly manage expectations effectively. As well as supporting three Assistant Directors, they will also have the opportunity to work on a variety of interesting projects and offer their advice beyond their team. The successful candidate will always champion best practice when it comes to business services and will be confident challenging the norm when they think there's a better way of doing something. You can be based at any one of the four regional South West hubs (Bodmin, Exeter, Tisbury or Bristol) as much of the support you provide will be virtual. Who we're looking for Relevant experience in a Business Support environment; along with facilities or office supervision responsibility Good written and verbal communication skills Great team player Flexible and customer -focussed with strong customer service skills Able to multi-task and prioritise own workload Well organised and attention to detail Advanced IT Skills The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Wherever you're from, and whatever your background, we want to hear from you - and it doesn't matter if you're jam first, cream first, or even if you don't like scones at all. Everyone is welcome. Benefits for working at the National Trust include: Flexible working whenever possible Free parking at most locations Free entry to our properties for you, a guest and your children (under 18) Substantial pension scheme of up to 10% basic salary Click here to find out more about the benefits we offer to support you.
