HR Coordinator (6-Month Fixed-Term Contract) - 2 Days On-Site from Islington, £39,000 Contract: Full-time, Fixed Term (6 months) Location: 2 days per week on-site (Islington) Start Date: ASAP - Immediate availability We're looking for a proactive and highly organised HR Coordinator to join our friendly and purpose-driven team on a 6-month fixed-term contract. This is a full-time role, with 2 days per week required on-site at the company's Islington office, and flexibility to work remotely on other days. Please note: We are looking for someone who is available to start immediately or with a very short notice period. You'll play a key role in supporting our HR operations, with a particular focus on recruitment and onboarding. Your responsibilities will include: Coordinating end-to-end recruitment activity across multiple teams, ensuring a smooth and efficient hiring process. Supporting hiring managers with recruitment planning and interview scheduling, providing guidance and structure throughout. Managing recruitment systems, ensuring job vacancies are advertised accurately and widely. Organising interviews, liaising with candidates, and managing logistics to ensure a positive candidate experience. Assisting with onboarding new starters, delivering a seamless and welcoming introduction to the organisation. Providing administrative support for learning and development activities, contributing to employee growth and engagement. There will also be the opportunity to get involved in L&D activities as part of this role. We're looking for someone who: Has experience in an HR Administrative or Operational role, with direct involvement in recruitment. Is confident managing multiple priorities and working with a range of stakeholders. Is highly organised, detail-oriented, and proactive in problem-solving. Brings a positive attitude and can hit the ground running in a busy team environment.
Jul 17, 2025
Full time
HR Coordinator (6-Month Fixed-Term Contract) - 2 Days On-Site from Islington, £39,000 Contract: Full-time, Fixed Term (6 months) Location: 2 days per week on-site (Islington) Start Date: ASAP - Immediate availability We're looking for a proactive and highly organised HR Coordinator to join our friendly and purpose-driven team on a 6-month fixed-term contract. This is a full-time role, with 2 days per week required on-site at the company's Islington office, and flexibility to work remotely on other days. Please note: We are looking for someone who is available to start immediately or with a very short notice period. You'll play a key role in supporting our HR operations, with a particular focus on recruitment and onboarding. Your responsibilities will include: Coordinating end-to-end recruitment activity across multiple teams, ensuring a smooth and efficient hiring process. Supporting hiring managers with recruitment planning and interview scheduling, providing guidance and structure throughout. Managing recruitment systems, ensuring job vacancies are advertised accurately and widely. Organising interviews, liaising with candidates, and managing logistics to ensure a positive candidate experience. Assisting with onboarding new starters, delivering a seamless and welcoming introduction to the organisation. Providing administrative support for learning and development activities, contributing to employee growth and engagement. There will also be the opportunity to get involved in L&D activities as part of this role. We're looking for someone who: Has experience in an HR Administrative or Operational role, with direct involvement in recruitment. Is confident managing multiple priorities and working with a range of stakeholders. Is highly organised, detail-oriented, and proactive in problem-solving. Brings a positive attitude and can hit the ground running in a busy team environment.
Major Recruitment Huddersfield
Bradford, Yorkshire
Job Title: Onsite Account Coordinator - Recruitment Due to continued growth and expansion Major Recruitment have an opportunity for an account coordinator Major Recruitment offers 32 years of experience within multi-sector recruitment. Over this period we have grown and developed 13 boutique business models, dedicated and tailored to Industrial & Onsite, Logistics, Engineering, Technical, Trades & Labour, Manufacturing & FMCG, Professional Office Services, Sales & Marketing, Oil & Gas, Power & Renewables, Executive Search and Healthcare Recruitment. Job Overview: As an Onsite Account Coordinator, you will serve as the primary point of contact between our clients and recruitment teams, ensuring smooth operations, fostering strong relationships, and delivering exceptional service. You will play a crucial role in coordinating recruitment activities on-site, managing schedules, and providing administrative support to ensure the successful placement of candidates. Key Responsibilities: Act as the liaison between clients and recruitment teams, building and maintaining strong relationships. Coordinate and oversee the recruitment process from job requisition through onboarding, ensuring timelines and expectations are met. Facilitate and schedule interviews, ensuring candidates and clients have a seamless experience. Support candidates throughout the recruitment process, providing information and addressing inquiries as needed. Maintain accurate records of interviews, placements, and candidate information through MI reporting Collaborate with the recruitment team to develop effective sourcing strategies tailored to client needs. Conduct reference checks and assist with the onboarding process for new hires. Assist in reporting and analysing recruitment metrics to optimize processes and improve service delivery. Participate in client meetings to discuss staffing needs, recruitment strategies, and performance updates. Ensure compliance with company policies and legal requirements related to recruitment. Qualifications: Business Administration, or related field preferred. Prior experience in recruitment, staffing, or account coordination is a plus. Excellent communication and interpersonal skills, with the ability to build rapport with clients and candidates alike. Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Applicant Tracking Systems. Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. What We Offer: Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. Opportunities for professional development and career advancement. A collaborative and supportive work environment that values teamwork and innovation. 25 days holidays + 1 extra for every year completed up to 5 years Holiday Purchase scheme Yearly Major awards INDAC
Jul 17, 2025
Full time
Job Title: Onsite Account Coordinator - Recruitment Due to continued growth and expansion Major Recruitment have an opportunity for an account coordinator Major Recruitment offers 32 years of experience within multi-sector recruitment. Over this period we have grown and developed 13 boutique business models, dedicated and tailored to Industrial & Onsite, Logistics, Engineering, Technical, Trades & Labour, Manufacturing & FMCG, Professional Office Services, Sales & Marketing, Oil & Gas, Power & Renewables, Executive Search and Healthcare Recruitment. Job Overview: As an Onsite Account Coordinator, you will serve as the primary point of contact between our clients and recruitment teams, ensuring smooth operations, fostering strong relationships, and delivering exceptional service. You will play a crucial role in coordinating recruitment activities on-site, managing schedules, and providing administrative support to ensure the successful placement of candidates. Key Responsibilities: Act as the liaison between clients and recruitment teams, building and maintaining strong relationships. Coordinate and oversee the recruitment process from job requisition through onboarding, ensuring timelines and expectations are met. Facilitate and schedule interviews, ensuring candidates and clients have a seamless experience. Support candidates throughout the recruitment process, providing information and addressing inquiries as needed. Maintain accurate records of interviews, placements, and candidate information through MI reporting Collaborate with the recruitment team to develop effective sourcing strategies tailored to client needs. Conduct reference checks and assist with the onboarding process for new hires. Assist in reporting and analysing recruitment metrics to optimize processes and improve service delivery. Participate in client meetings to discuss staffing needs, recruitment strategies, and performance updates. Ensure compliance with company policies and legal requirements related to recruitment. Qualifications: Business Administration, or related field preferred. Prior experience in recruitment, staffing, or account coordination is a plus. Excellent communication and interpersonal skills, with the ability to build rapport with clients and candidates alike. Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Applicant Tracking Systems. Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. What We Offer: Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. Opportunities for professional development and career advancement. A collaborative and supportive work environment that values teamwork and innovation. 25 days holidays + 1 extra for every year completed up to 5 years Holiday Purchase scheme Yearly Major awards INDAC
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in London. The successful candidate will provide administrative support to the Facilities Management team. The successful candidate will receive training and support to develop their career in Facilities Management. Role Responsibilities: Dispatch job requests through the Client's CAFM system in a timely manner Liaise with engineers and close reactive and PPM work orders within SLA Run management and client reports on request Cover all helpdesk duties Coordinate all room set ups across the campus. Act as the key point of contact within the facilities department for event management. Support with the management of contractors and suppliers as required Support Assistant FM with Space Management duties. Provide administrative tasks to support Facilities Management team such as (but not limited to): - Hazard reporting - Prepare CBRE quotations for extra works - Coordinate and schedules meeting and communication plan(s) among team and/or client - Support record management audits ensuring spreadsheets are kept up to date and submitted on time. Person Specification: Education: General Education GCSE, minimum 5 at pass levels required. Skills: Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM. Strong PC skills, MS Office Self-motivated and resourceful Good administrative skills Well organised and good prioritisation and planning skills All services are delivered in a confident and efficient manner Service orientated attitude combined with innovative thinking and the willingness to learn more about FM. Good General Knowledge on Excel, Word and Emails Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software Able and flexible handling a wide variety of items daily Ability to work under pressure Able to communicate with all levels of staff in a polite and efficient manner Strong proven Customer Service experience Ability to prioritise workload to effectively meet deadlines Knowledge: Knowledge and awareness of the Service projects and facilities management industry Experience: Administration and customer services experience with the ability to communicate at all levels Aptitude: Natural flair and skill in organisation and time keeping About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
Jul 17, 2025
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in London. The successful candidate will provide administrative support to the Facilities Management team. The successful candidate will receive training and support to develop their career in Facilities Management. Role Responsibilities: Dispatch job requests through the Client's CAFM system in a timely manner Liaise with engineers and close reactive and PPM work orders within SLA Run management and client reports on request Cover all helpdesk duties Coordinate all room set ups across the campus. Act as the key point of contact within the facilities department for event management. Support with the management of contractors and suppliers as required Support Assistant FM with Space Management duties. Provide administrative tasks to support Facilities Management team such as (but not limited to): - Hazard reporting - Prepare CBRE quotations for extra works - Coordinate and schedules meeting and communication plan(s) among team and/or client - Support record management audits ensuring spreadsheets are kept up to date and submitted on time. Person Specification: Education: General Education GCSE, minimum 5 at pass levels required. Skills: Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM. Strong PC skills, MS Office Self-motivated and resourceful Good administrative skills Well organised and good prioritisation and planning skills All services are delivered in a confident and efficient manner Service orientated attitude combined with innovative thinking and the willingness to learn more about FM. Good General Knowledge on Excel, Word and Emails Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software Able and flexible handling a wide variety of items daily Ability to work under pressure Able to communicate with all levels of staff in a polite and efficient manner Strong proven Customer Service experience Ability to prioritise workload to effectively meet deadlines Knowledge: Knowledge and awareness of the Service projects and facilities management industry Experience: Administration and customer services experience with the ability to communicate at all levels Aptitude: Natural flair and skill in organisation and time keeping About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
The Personnel Board of Jefferson County
Birmingham, Staffordshire
Administrative Services Manager - City of Birmingham page is loaded Administrative Services Manager - City of Birmingham Apply locations Merit System Birmingham time type Full time posted on Posted 2 Days Ago job requisition id R TARGET CLOSE DATE: 07/16/2025 PAY GRADE: Grade 27 TYPE: Full time JOB SUMMARY: The City of Birmingham is seeking to hire Administrative Service Managers to be responsible for directing the administrative functions and processes of their respective departments. Employees in this job class create and implement departmental initiatives such as new software programs and policies and procedures. They are responsible for maintaining records regarding departmental functions and purchasing necessary equipment and supplies for departmental operations. Administrative Services Managers also monitor the departmental budget and direct the work activities of subordinate personnel. COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: City of Birmingham: $62,857 - $97,531 MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position: Experience conducting research including collecting and analyzing data. Experience developing and managing a budget to include payroll management, reviewing expenditures, calculating costs, completing budget amendments, and discussing budgetary estimates with appropriate staff. Experience in human resources to include development, implementation, and training on existing or new operations or protocols, handling disciplinary actions and/or grievances, participating in the hiring process, etc. Supervisory experience to include managing staff, assigning and reviewing work, and providing feedback to staff. PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes. Bachelor's degree in Business Administration, Public Administration, Accounting, or a related field. Experience planning and coordinating multiple simultaneous activities and/or projects (e.g., identifying resources, establishing deadlines and goals for oneself and/or others). Experience developing and implementing onboarding processes for new employees. Contract management experience to include contract writing, negotiation of terms and costs, and account reconciliation. Work experience managing a team of 5 or more direct reports. TYPICAL JOB DUTIES: Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Oversees departmental functions by designing and implementing processes, creating policies and procedures, communicating with internal and external entities, researching programs and systems to improve efficiency, and ensuring compliance throughout all operations. Purchases equipment and supplies for departments by assessing departmental needs, entering and reviewing requisitions, and approving purchase orders. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. Prepares and/or monitors monthly reports on credit cards, petty cash, over time, operational and capital budgets. Creates procedures or policies for the department or jurisdiction. Implements programs, procedures, or software programs within the department to improve operations. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. EEO STATEMENT: The Personnel Board of Jefferson Countyprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agencyoperate its own equal employment opportunity policies available on the individual city/agency website. ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at or phone at (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process. NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply. DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. About Us Welcome to JobsQuest! JobsQuest is the gateway to civil service employment in the Merit System of Jefferson County, Alabama. The Merit System is comprised of approximately 8,000 employees in over 800 different kinds of jobs throughout 18 cities and five county-wide agencies within Jefferson County. JobsQuest is administered by The Personnel Board of Jefferson County (PBJC).
Jul 17, 2025
Full time
Administrative Services Manager - City of Birmingham page is loaded Administrative Services Manager - City of Birmingham Apply locations Merit System Birmingham time type Full time posted on Posted 2 Days Ago job requisition id R TARGET CLOSE DATE: 07/16/2025 PAY GRADE: Grade 27 TYPE: Full time JOB SUMMARY: The City of Birmingham is seeking to hire Administrative Service Managers to be responsible for directing the administrative functions and processes of their respective departments. Employees in this job class create and implement departmental initiatives such as new software programs and policies and procedures. They are responsible for maintaining records regarding departmental functions and purchasing necessary equipment and supplies for departmental operations. Administrative Services Managers also monitor the departmental budget and direct the work activities of subordinate personnel. COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: City of Birmingham: $62,857 - $97,531 MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position: Experience conducting research including collecting and analyzing data. Experience developing and managing a budget to include payroll management, reviewing expenditures, calculating costs, completing budget amendments, and discussing budgetary estimates with appropriate staff. Experience in human resources to include development, implementation, and training on existing or new operations or protocols, handling disciplinary actions and/or grievances, participating in the hiring process, etc. Supervisory experience to include managing staff, assigning and reviewing work, and providing feedback to staff. PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes. Bachelor's degree in Business Administration, Public Administration, Accounting, or a related field. Experience planning and coordinating multiple simultaneous activities and/or projects (e.g., identifying resources, establishing deadlines and goals for oneself and/or others). Experience developing and implementing onboarding processes for new employees. Contract management experience to include contract writing, negotiation of terms and costs, and account reconciliation. Work experience managing a team of 5 or more direct reports. TYPICAL JOB DUTIES: Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Oversees departmental functions by designing and implementing processes, creating policies and procedures, communicating with internal and external entities, researching programs and systems to improve efficiency, and ensuring compliance throughout all operations. Purchases equipment and supplies for departments by assessing departmental needs, entering and reviewing requisitions, and approving purchase orders. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. Prepares and/or monitors monthly reports on credit cards, petty cash, over time, operational and capital budgets. Creates procedures or policies for the department or jurisdiction. Implements programs, procedures, or software programs within the department to improve operations. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. EEO STATEMENT: The Personnel Board of Jefferson Countyprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agencyoperate its own equal employment opportunity policies available on the individual city/agency website. ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at or phone at (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process. NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply. DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. About Us Welcome to JobsQuest! JobsQuest is the gateway to civil service employment in the Merit System of Jefferson County, Alabama. The Merit System is comprised of approximately 8,000 employees in over 800 different kinds of jobs throughout 18 cities and five county-wide agencies within Jefferson County. JobsQuest is administered by The Personnel Board of Jefferson County (PBJC).
About Charlotte Tilbury Beauty Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace. Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen. Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech - all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions. About the role As a Casting & Bookings Co-ordinator, you will join the Production Team who are responsible for delivering end to end production for all Charlotte Tilbury content. As a Casting & Bookings Coordinator you will Assist the Casting & Bookings Executive collating model suggestions and options for all brand shoots published across all channels Scout, source and present model suggestions for Sofia Tilbury's IG channel Support with casting and production administration across the team Manage all bookings and contracts for all model bookings Manage regular live castings with Pro Artists at our in-house studio Continuously work to grow pools of model types, de-risking key areas and meeting agreed targets Arranging travel/accommodation for models Foster and maintain a good relationship with model agents, establishing themselves as the 'go to' contact for go-sees and operations Establish appropriate model casting and booking processes and implement ways to drive efficiencies Close management of all model usages and renewals, ensuring relevant steps are taken when required Alongside your casting responsibilities, you will also be required to support the wider production team on campaign shoots - call sheets, travel, managing models and on set admin Some weekday scouting days required where possible with the Casting & Bookings Executive Who you will work with Reporting into the Casting & Bookings Executive About you Luxury Fashion/ beauty background experience required Previous model booking experience required A passion for models, knowledge of model trends & awareness of movements within the modeling industry Ability to stay calm in a fast-paced environment and remain proactive and professional Be able to rapidly adapt to change Excellent organizational, administrative, time management and oral communication skills Be a strong team player who is eager to learn and can grasp new information quickly Understanding of current trends and how these relate to Charlotte Tilbury customers Keen attention to detail Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated. Why join us? Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves We're a hybrid model with flexibility, allowing you to work how best suits you 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey Financial security and planning with our pension and life assurance for all Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues Bring your furry friend to work with you on our allocated dog friendly days and spaces And not to forget our generous product discount and gifting! At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!
Jul 17, 2025
Full time
About Charlotte Tilbury Beauty Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace. Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen. Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech - all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions. About the role As a Casting & Bookings Co-ordinator, you will join the Production Team who are responsible for delivering end to end production for all Charlotte Tilbury content. As a Casting & Bookings Coordinator you will Assist the Casting & Bookings Executive collating model suggestions and options for all brand shoots published across all channels Scout, source and present model suggestions for Sofia Tilbury's IG channel Support with casting and production administration across the team Manage all bookings and contracts for all model bookings Manage regular live castings with Pro Artists at our in-house studio Continuously work to grow pools of model types, de-risking key areas and meeting agreed targets Arranging travel/accommodation for models Foster and maintain a good relationship with model agents, establishing themselves as the 'go to' contact for go-sees and operations Establish appropriate model casting and booking processes and implement ways to drive efficiencies Close management of all model usages and renewals, ensuring relevant steps are taken when required Alongside your casting responsibilities, you will also be required to support the wider production team on campaign shoots - call sheets, travel, managing models and on set admin Some weekday scouting days required where possible with the Casting & Bookings Executive Who you will work with Reporting into the Casting & Bookings Executive About you Luxury Fashion/ beauty background experience required Previous model booking experience required A passion for models, knowledge of model trends & awareness of movements within the modeling industry Ability to stay calm in a fast-paced environment and remain proactive and professional Be able to rapidly adapt to change Excellent organizational, administrative, time management and oral communication skills Be a strong team player who is eager to learn and can grasp new information quickly Understanding of current trends and how these relate to Charlotte Tilbury customers Keen attention to detail Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated. Why join us? Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves We're a hybrid model with flexibility, allowing you to work how best suits you 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey Financial security and planning with our pension and life assurance for all Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues Bring your furry friend to work with you on our allocated dog friendly days and spaces And not to forget our generous product discount and gifting! At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!
Description Description Responsible To: Line Manager Direct Reports: 0 Key Relationships: Coworkers, Guests, and Line Manager Hours of work: 0-40 hours per week / Available to work some weekends. Company Overview: HotelCare, the UK's foremost hotel support services provider, boasts over 30 years of experience serving up to 200 plus hotels nationwide. Offering premium staff and services, including cleaning over 10,000 rooms daily and catering to various sectors such as apartments, leisure facilities, public areas, and corporate offices, we collaborate with ICE UKand Abbe ltdto introduce sustainable cleaning solutions, reducing our carbon footprint while upholding quality service. We offer a benefits package including Up to 28 days paid holidays. A permanent job with flexible working hours. Free Lunch on duty (site dependant). Full on-site training. Salary Finance with exclusive rates - access to loans or wage advances (available once probation is complete). Career progression with the opportunity to undertake a HotelCare Apprenticeship. Automatic Enrolment into a workplace pension, after 3 months' service. Recognition, incentives and awards. Job Overview: As a Housekeeping Coordinator, you will oversee a busy housekeeping department and perform various administrative duties. You will ensure cleanliness throughout the hotel, maintain high standards of guest satisfaction, and collaborate closely with the Head Housekeeper. Job Description Key Responsibilities Does administrative duties - Prepares paperwork such as drafting budget reports, maintaining staff records, assigning cleaning tasks and taking inventories. Assist in administration for Housekeeping operations. The Housekeeping Coordinator will work closely with other housekeeping staff to ensure that the hotel provides exceptional service to all guest. Ensures all daily reports are completed and ensures accuracy of the reports. Handle administrative tasks such as filing, data entry, and preparing management reports. Undertake any other duties and reasonable requests that are in keeping with the nature of this post (lost property; performance reviews; HR procedures). Ensure compliance with health and safety standards in housekeeping operations. Person specification Experience Prior experience in an administrative or office coordination role within the hospitality sector. Skills and knowledge Physical ability to lift, bend, and stand for extended periods. The ability to work individually and as part of a team. Strong time management skills. Attention to detail. Flexibility and willingness to learn. A 'Can Do' attitude. Adaptability to organisational needs. Ability to prioritise and multi-task. Capability to provide excellent customer service. Self-motivation and accountability. Ability to work confidentially and with integrity. Ability to work under pressure and to follow instructions. Awareness of safety regulations and compliance. Flexibility You may be required to work different and/or additional hours of work (from those to which you have been previously notified in respect of any period) and carry out additional reasonable tasks to meet the needs of the Company and their clients.
Jul 17, 2025
Full time
Description Description Responsible To: Line Manager Direct Reports: 0 Key Relationships: Coworkers, Guests, and Line Manager Hours of work: 0-40 hours per week / Available to work some weekends. Company Overview: HotelCare, the UK's foremost hotel support services provider, boasts over 30 years of experience serving up to 200 plus hotels nationwide. Offering premium staff and services, including cleaning over 10,000 rooms daily and catering to various sectors such as apartments, leisure facilities, public areas, and corporate offices, we collaborate with ICE UKand Abbe ltdto introduce sustainable cleaning solutions, reducing our carbon footprint while upholding quality service. We offer a benefits package including Up to 28 days paid holidays. A permanent job with flexible working hours. Free Lunch on duty (site dependant). Full on-site training. Salary Finance with exclusive rates - access to loans or wage advances (available once probation is complete). Career progression with the opportunity to undertake a HotelCare Apprenticeship. Automatic Enrolment into a workplace pension, after 3 months' service. Recognition, incentives and awards. Job Overview: As a Housekeeping Coordinator, you will oversee a busy housekeeping department and perform various administrative duties. You will ensure cleanliness throughout the hotel, maintain high standards of guest satisfaction, and collaborate closely with the Head Housekeeper. Job Description Key Responsibilities Does administrative duties - Prepares paperwork such as drafting budget reports, maintaining staff records, assigning cleaning tasks and taking inventories. Assist in administration for Housekeeping operations. The Housekeeping Coordinator will work closely with other housekeeping staff to ensure that the hotel provides exceptional service to all guest. Ensures all daily reports are completed and ensures accuracy of the reports. Handle administrative tasks such as filing, data entry, and preparing management reports. Undertake any other duties and reasonable requests that are in keeping with the nature of this post (lost property; performance reviews; HR procedures). Ensure compliance with health and safety standards in housekeeping operations. Person specification Experience Prior experience in an administrative or office coordination role within the hospitality sector. Skills and knowledge Physical ability to lift, bend, and stand for extended periods. The ability to work individually and as part of a team. Strong time management skills. Attention to detail. Flexibility and willingness to learn. A 'Can Do' attitude. Adaptability to organisational needs. Ability to prioritise and multi-task. Capability to provide excellent customer service. Self-motivation and accountability. Ability to work confidentially and with integrity. Ability to work under pressure and to follow instructions. Awareness of safety regulations and compliance. Flexibility You may be required to work different and/or additional hours of work (from those to which you have been previously notified in respect of any period) and carry out additional reasonable tasks to meet the needs of the Company and their clients.
People & Culture Coordinator (German speaking) Business Unit: Store Support Centre (SSC) Time Type: Full-time Description & Requirements who we are Lululemon is more than just a performance apparel company; we are a global movement that pioneers in creating technical fabrics and functional designs that empower individuals in their athletic and personal journeys. Our purpose extends beyond apparel-it's about fostering transformation through our products and experiences, allowing people to move, grow, connect, and thrive. At the heart of our success lies our commitment to innovation, the remarkable relationships we build within our communities, and our unwavering focus on cultivating a positive, inclusive, and growth-oriented environment for our employees. Our vision is to ignite the potential within every person we touch, crafting a future where well-being, equity, and inclusivity are not just ideals but everyday realities. We strive to be a beacon of positive change, ensuring that every interaction and every decision supports the health, happiness, and growth of our global community. about this team The EMEA People & Culture team is dedicated to empowering our leaders, enhancing the employee experience, and reinforcing the strong foundations that enable our organisation to flourish. We are a team united by a shared passion for people, relentless in our pursuit of growth and excellence. Our collaborative spirit, anchored in mutual care and belief in the boundless possibilities, drives us to continuously elevate our collective impact. The Operations People and Culture team in EMEA provide business partnering, advice and guidance and HR operational support to 9 countries for both retail and regional head office teams to over 1000 employees. We are a highly agile team that thrives in a fast-paced environment. No two days are the same; the ideal candidate can pivot from country specific tasks to general admin smoothly. We are looking for someone who speaks fluent English and German , you will be based out of our London HQ. You will work on a mixture of country-specific activities and advice, as well as activities and advice for all our EMEA countries, and work on EMEA-wide or global projects too. This role is responsible for proactively owning the employee lifecycle activities, mainly operational, but there is the opportunity to be involved in project work too. a day in the life •Provide advice and guidance to managers and employees on people policy enquiries •Proactively track and manage employee lifecycle related activities - promoting proactive management and building manager awareness and responsibility to ensure compliance •Carry out admin tasks through our ServiceNow platform and Workday •Perform periodic audits to keep track of compliance levels and action accordingly •Create and update- manager toolkits, templates or guides for people related policies and processes and annual update of core documents e.g. •Labour law compliance - liaise with legal and compliance to review and update internal compliance resources (wiki/one-pager/guides) to guarantee alignment with in-market law and practices •Building trusted relationships with employees, acting as their first point of call for all things relating to P&C operations •Clarify and simplify processes to enable to the managers and employees to better engage in such processes •Job changes support - support with addendum letters in dual language and processing on our HRIS system -Workday-•Support with training to new people managers as required •Intranet pages - design and update P&C EMEA people pages to ensure easy navigation and all relevant policies and toolkits are accessible. •Support with ad hoc people data requests and pulling reports •Labour law support - support with notetaking at investigations or conduct meetings, and attend committee forums if applicable •Support with system testing as required •Support with adhoc projects as required experience and skills required •Exposure or experience in an entry level HR/ People and Culture advisor or administrator role is desirable •Experience in retail would be an advantage •Experience or exposure to working across the EMEA region would be highly advantageous •Enjoys working proactively, with systems and simplifying processes •Fluent in English and German is essential •Strong and professional communication skills needed •Problem solving and working with ambiguity •Experience in an administrative role would be advantageous •Knowledge of Workday and ServiceNow would be highly desirable •Reporting experience would be an advantage •Working in a fast-paced environment •Attention to detail is highly essential •Excel experience required, intermediate /advance level of competency role classification This role is classified as Hybrid under our global SSC Hybrid Workplace Policy of a 4-day minimum in our SSC HQ. We believe that in-person collaboration is vital to our success, it predominantly operates from our London location. Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective. lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us . In your email, please include the position title, the location of the position and the nature of your request.
Jul 17, 2025
Full time
People & Culture Coordinator (German speaking) Business Unit: Store Support Centre (SSC) Time Type: Full-time Description & Requirements who we are Lululemon is more than just a performance apparel company; we are a global movement that pioneers in creating technical fabrics and functional designs that empower individuals in their athletic and personal journeys. Our purpose extends beyond apparel-it's about fostering transformation through our products and experiences, allowing people to move, grow, connect, and thrive. At the heart of our success lies our commitment to innovation, the remarkable relationships we build within our communities, and our unwavering focus on cultivating a positive, inclusive, and growth-oriented environment for our employees. Our vision is to ignite the potential within every person we touch, crafting a future where well-being, equity, and inclusivity are not just ideals but everyday realities. We strive to be a beacon of positive change, ensuring that every interaction and every decision supports the health, happiness, and growth of our global community. about this team The EMEA People & Culture team is dedicated to empowering our leaders, enhancing the employee experience, and reinforcing the strong foundations that enable our organisation to flourish. We are a team united by a shared passion for people, relentless in our pursuit of growth and excellence. Our collaborative spirit, anchored in mutual care and belief in the boundless possibilities, drives us to continuously elevate our collective impact. The Operations People and Culture team in EMEA provide business partnering, advice and guidance and HR operational support to 9 countries for both retail and regional head office teams to over 1000 employees. We are a highly agile team that thrives in a fast-paced environment. No two days are the same; the ideal candidate can pivot from country specific tasks to general admin smoothly. We are looking for someone who speaks fluent English and German , you will be based out of our London HQ. You will work on a mixture of country-specific activities and advice, as well as activities and advice for all our EMEA countries, and work on EMEA-wide or global projects too. This role is responsible for proactively owning the employee lifecycle activities, mainly operational, but there is the opportunity to be involved in project work too. a day in the life •Provide advice and guidance to managers and employees on people policy enquiries •Proactively track and manage employee lifecycle related activities - promoting proactive management and building manager awareness and responsibility to ensure compliance •Carry out admin tasks through our ServiceNow platform and Workday •Perform periodic audits to keep track of compliance levels and action accordingly •Create and update- manager toolkits, templates or guides for people related policies and processes and annual update of core documents e.g. •Labour law compliance - liaise with legal and compliance to review and update internal compliance resources (wiki/one-pager/guides) to guarantee alignment with in-market law and practices •Building trusted relationships with employees, acting as their first point of call for all things relating to P&C operations •Clarify and simplify processes to enable to the managers and employees to better engage in such processes •Job changes support - support with addendum letters in dual language and processing on our HRIS system -Workday-•Support with training to new people managers as required •Intranet pages - design and update P&C EMEA people pages to ensure easy navigation and all relevant policies and toolkits are accessible. •Support with ad hoc people data requests and pulling reports •Labour law support - support with notetaking at investigations or conduct meetings, and attend committee forums if applicable •Support with system testing as required •Support with adhoc projects as required experience and skills required •Exposure or experience in an entry level HR/ People and Culture advisor or administrator role is desirable •Experience in retail would be an advantage •Experience or exposure to working across the EMEA region would be highly advantageous •Enjoys working proactively, with systems and simplifying processes •Fluent in English and German is essential •Strong and professional communication skills needed •Problem solving and working with ambiguity •Experience in an administrative role would be advantageous •Knowledge of Workday and ServiceNow would be highly desirable •Reporting experience would be an advantage •Working in a fast-paced environment •Attention to detail is highly essential •Excel experience required, intermediate /advance level of competency role classification This role is classified as Hybrid under our global SSC Hybrid Workplace Policy of a 4-day minimum in our SSC HQ. We believe that in-person collaboration is vital to our success, it predominantly operates from our London location. Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective. lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us . In your email, please include the position title, the location of the position and the nature of your request.
Our client, a well-established organisation based in Egham, is seeking a dedicated Payroll & HR Coordinator to join their team on a full-time basis. This office-based role is ideal for an experienced HR administrator who thrives in a fast-paced environment and has a strong background in payroll processing. The successful candidate will play a vital role in supporting HR operations, ensuring accurate and timely payroll management and delivering a seamless onboarding experience for new employees across multiple UK entities. You'll be responsible for payroll as well as maintaining the accuracy of HR records, supporting audits and delivering proactive administrative support across the HR function. Job Title: Payroll & HR Coordinator Location: Egham (Office-Based) Contract Type: Full-Time (36.5 hours per week), Permanent Salary: c. 33,000 per annum (rising to c. 35,000 upon successful completion of probation period) Key Responsibilities: Manage monthly payroll processes, including timesheets, data integrity including changes and liaising with third-party providers. Maintain up-to-date knowledge of HMRC legislation to ensure compliance and offer informed guidance where needed. Reconcile payroll data, conduct regular checks and address any discrepancies promptly. Collaborate with the Finance department on payroll-related activities. Serve as the primary point of contact for payroll and HR queries from both internal line managers and external auditors. Provide administrative support throughout the recruitment lifecycle. Recommend and implement improvements to HR processes, policies and procedures. Manage onboarding and offboarding processes efficiently. Maintain and regularly audit HR databases to ensure data accuracy and integrity. Support the wider HR team with day-to-day administrative duties. Oversee the administration and tracking of staff benefits, including pensions and private healthcare. What We're Looking For: Proven experience in HR administration and UK payroll processing. Familiarity with a variety of HR and payroll systems. Solid understanding of UK payroll legislation, employment taxes and benefits. High level of discretion and ability to handle confidential information with integrity. Excellent organisational and time management skills, with the ability to meet deadlines. Strong IT proficiency. Self-motivated with the ability to work independently and contribute to wider HR projects. Clear and effective communication and interpersonal skills. High attention to detail with a proactive, solution-oriented mindset. A collaborative team player. This is an excellent opportunity to join a supportive HR team where you'll have the chance to make a real impact on employee experience and operational efficiency. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Jul 17, 2025
Full time
Our client, a well-established organisation based in Egham, is seeking a dedicated Payroll & HR Coordinator to join their team on a full-time basis. This office-based role is ideal for an experienced HR administrator who thrives in a fast-paced environment and has a strong background in payroll processing. The successful candidate will play a vital role in supporting HR operations, ensuring accurate and timely payroll management and delivering a seamless onboarding experience for new employees across multiple UK entities. You'll be responsible for payroll as well as maintaining the accuracy of HR records, supporting audits and delivering proactive administrative support across the HR function. Job Title: Payroll & HR Coordinator Location: Egham (Office-Based) Contract Type: Full-Time (36.5 hours per week), Permanent Salary: c. 33,000 per annum (rising to c. 35,000 upon successful completion of probation period) Key Responsibilities: Manage monthly payroll processes, including timesheets, data integrity including changes and liaising with third-party providers. Maintain up-to-date knowledge of HMRC legislation to ensure compliance and offer informed guidance where needed. Reconcile payroll data, conduct regular checks and address any discrepancies promptly. Collaborate with the Finance department on payroll-related activities. Serve as the primary point of contact for payroll and HR queries from both internal line managers and external auditors. Provide administrative support throughout the recruitment lifecycle. Recommend and implement improvements to HR processes, policies and procedures. Manage onboarding and offboarding processes efficiently. Maintain and regularly audit HR databases to ensure data accuracy and integrity. Support the wider HR team with day-to-day administrative duties. Oversee the administration and tracking of staff benefits, including pensions and private healthcare. What We're Looking For: Proven experience in HR administration and UK payroll processing. Familiarity with a variety of HR and payroll systems. Solid understanding of UK payroll legislation, employment taxes and benefits. High level of discretion and ability to handle confidential information with integrity. Excellent organisational and time management skills, with the ability to meet deadlines. Strong IT proficiency. Self-motivated with the ability to work independently and contribute to wider HR projects. Clear and effective communication and interpersonal skills. High attention to detail with a proactive, solution-oriented mindset. A collaborative team player. This is an excellent opportunity to join a supportive HR team where you'll have the chance to make a real impact on employee experience and operational efficiency. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Role: Project Coordinator/Support Location: Maidstone - Onsite Salary: 28,000 - 32,000 DOE We are supporting one of our clients with the hire of a proactive and detail-oriented Project Coordinator to support clean-water network operations by creating investigation packs, scheduling tasks, and coordinating the work of field crews and office-based technical teams. You will use GIS tools to compile accurate asset-investigation documentation, secure site access, and arrange traffic-management or road-closure permits-ensuring every activity is fully prepared for safe, efficient delivery to our clients. In this role you will track each stage of the investigation process, extend trace data when required, and quality-review reports so they are client-ready. You will also provide constructive feedback to field teams, maintain meticulous records for audit purposes, and act as the first point of contact for stakeholders-troubleshooting queries quickly to keep projects on schedule. Success in this position demands strong organisation, crisp communication, and the confidence to collaborate with both operational and technical colleagues to deliver work on time, every time. Key Responsibilities Leverage GIS mapping tools, network schematics and street-level imagery to create detailed job packs for field teams operating across the M25 region. Serve as the primary point of contact for Field-Team queries, collaborating with Technical and Operational Leads to set priorities and keep work progressing. Prepare Stage 1 and Stage 2 permit-to-work applications under the guidance of Network Engineers and Project Managers, ready for approval. Secure authorised site access and traffic-management arrangements by liaising with councils, Schedule representatives and other external stakeholders. Schedule and allocate jobs to Field Teams, optimising resource availability, technician locations and project requirements. Process returns including and update shut packs -including running and extending traces-identifying survey anomalies and agreeing next Build with the Technical Team. Build strong client relationships by attending progress meeting Maintaining timely updates and contributing to post-project debriefs. Maintain accurate project track Manage lagging progress, blockers, changes and completions in real time. Manage all project documentation, update master trackers and action outstanding administrative tasks, liaising with stakeholders for timely resolution. Gain proficiency in company software platforms (Job Watch, iAuditor, StaySafe, Office 365, MCM, Dropbox) and champion best-practice usage ac Minimum team. Skills, Knowledge and Expertise Minimum of 2 years' experience in a project support or coordination role, ideally within utilities or engineering life cycle. Proven understanding of the project lifecycle, with experience supporting multiple Proficient projects. Proficient in Microsoft Office 365 applications, including Word, Excel, Outlook, PowerPoint, Teams and Confident communicator across all channels-phone, email, video call, and in-person-with internal and external Stakeholders Strong problem-solving skills with a proactive High Solution-focused mindset. High level of attention to detail with the ability to analyse data and identify discrepancies. Skilled in preparing, presenting, and managing clear and structured work plans. Strong logistical aptitude and a clear understanding of the operational needs of field-based projects. Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven environment. HNC, Degree or equivalent experience in Project Management, Engineering, or a related discipline (preferred). Familiarity with clean water or wider utilities networks and associated regulatory require me Willingness). Willingness to travel to project or clients sites as required Join us to Be part of a growing company with Working national Opportunities in a supportive, forward-thinking team Opportunities for career progression Our Package 22 days annual leave plus bank holidays and can earn an extra day of annual leave for every five consecutive years of service, up to 30 days (excluding bank holidays) Flexible working arrangements after Probation 4% Employer Pension Contribution Professional Growth - fund relevant qualifications and memberships in line with Training and Professional memberships Policy to support your career development. Team Events and Culture - Connect with colleagues at two company-wide events annually, including a Summer Team Building event and a Winter Party Health and Lifestyle Rewards with Benenden Health, including discounts at 3,500+ retailers, supermarkets, 24/7 GP access for you and your family, and private healthcare options. Please note that you may need to undergo a DBS background check if you are successful
Jul 17, 2025
Full time
Role: Project Coordinator/Support Location: Maidstone - Onsite Salary: 28,000 - 32,000 DOE We are supporting one of our clients with the hire of a proactive and detail-oriented Project Coordinator to support clean-water network operations by creating investigation packs, scheduling tasks, and coordinating the work of field crews and office-based technical teams. You will use GIS tools to compile accurate asset-investigation documentation, secure site access, and arrange traffic-management or road-closure permits-ensuring every activity is fully prepared for safe, efficient delivery to our clients. In this role you will track each stage of the investigation process, extend trace data when required, and quality-review reports so they are client-ready. You will also provide constructive feedback to field teams, maintain meticulous records for audit purposes, and act as the first point of contact for stakeholders-troubleshooting queries quickly to keep projects on schedule. Success in this position demands strong organisation, crisp communication, and the confidence to collaborate with both operational and technical colleagues to deliver work on time, every time. Key Responsibilities Leverage GIS mapping tools, network schematics and street-level imagery to create detailed job packs for field teams operating across the M25 region. Serve as the primary point of contact for Field-Team queries, collaborating with Technical and Operational Leads to set priorities and keep work progressing. Prepare Stage 1 and Stage 2 permit-to-work applications under the guidance of Network Engineers and Project Managers, ready for approval. Secure authorised site access and traffic-management arrangements by liaising with councils, Schedule representatives and other external stakeholders. Schedule and allocate jobs to Field Teams, optimising resource availability, technician locations and project requirements. Process returns including and update shut packs -including running and extending traces-identifying survey anomalies and agreeing next Build with the Technical Team. Build strong client relationships by attending progress meeting Maintaining timely updates and contributing to post-project debriefs. Maintain accurate project track Manage lagging progress, blockers, changes and completions in real time. Manage all project documentation, update master trackers and action outstanding administrative tasks, liaising with stakeholders for timely resolution. Gain proficiency in company software platforms (Job Watch, iAuditor, StaySafe, Office 365, MCM, Dropbox) and champion best-practice usage ac Minimum team. Skills, Knowledge and Expertise Minimum of 2 years' experience in a project support or coordination role, ideally within utilities or engineering life cycle. Proven understanding of the project lifecycle, with experience supporting multiple Proficient projects. Proficient in Microsoft Office 365 applications, including Word, Excel, Outlook, PowerPoint, Teams and Confident communicator across all channels-phone, email, video call, and in-person-with internal and external Stakeholders Strong problem-solving skills with a proactive High Solution-focused mindset. High level of attention to detail with the ability to analyse data and identify discrepancies. Skilled in preparing, presenting, and managing clear and structured work plans. Strong logistical aptitude and a clear understanding of the operational needs of field-based projects. Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven environment. HNC, Degree or equivalent experience in Project Management, Engineering, or a related discipline (preferred). Familiarity with clean water or wider utilities networks and associated regulatory require me Willingness). Willingness to travel to project or clients sites as required Join us to Be part of a growing company with Working national Opportunities in a supportive, forward-thinking team Opportunities for career progression Our Package 22 days annual leave plus bank holidays and can earn an extra day of annual leave for every five consecutive years of service, up to 30 days (excluding bank holidays) Flexible working arrangements after Probation 4% Employer Pension Contribution Professional Growth - fund relevant qualifications and memberships in line with Training and Professional memberships Policy to support your career development. Team Events and Culture - Connect with colleagues at two company-wide events annually, including a Summer Team Building event and a Winter Party Health and Lifestyle Rewards with Benenden Health, including discounts at 3,500+ retailers, supermarkets, 24/7 GP access for you and your family, and private healthcare options. Please note that you may need to undergo a DBS background check if you are successful
Senior Operations Coordinator Business Development page is loaded Senior Operations Coordinator Business Development Apply remote type Dynamic Working locations UK Head Office (Baker Street, London) time type Full time posted on Posted 8 Days Ago job requisition id JR100268 Who are we At Knight Frank, we work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. After 128 years we are now located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here . About The Role Knight Frank is looking to hire a Senior Operations Coordinator to join our Business Development team, based in our Baker Street HQ. We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories. Why Knight Frank? Role: Based in our London Office, the Business Development department is looking to recruit a Senior Operations Coordinator on a fixed term 12-month contract. This person will be responsible for the day-to-day management of the team, providing 1:1 administrative and strategic support to the Head of the Department and other senior stakeholders, as well as supporting and managing various key projects across the team and the business. Responsibilities: Provide 1:1 administrative support including proactive diary, email, and schedule management. Organise and coordinate all internal/external meetings, calls, and travel arrangements. Assist with preparation of meeting documents, presentations, and financial coordination. Support team correspondence, information requests, and diary coordination for partners. Manage team meetings logistics: booking rooms, circulating agendas, minutes, and action items. Organise office visits, business-wide training, and client relationship scheduling. Oversee team travel bookings for conferences, away days, and handle IT liaison issues. Approve and process team expenses, departmental costs, CRM events, and supplier invoices. Handle financial planning, reporting, and ad hoc HR issues within the team. Manage onboarding/offboarding of new starters, suppliers, and contractors, including inductions. Develop and maintain team workspace trackers and project management boards (). Create and streamline team processes ensuring alignment with company policies and best practices. Train new employees on office systems, policies, and promote ongoing team development opportunities. Coordinate absence management, approvals, and maintain accurate absence records. Lead appraisal scheduling, support the process, and act as project coordinator for new systems and feedback management. Key Experience Required: 3+ year experience in a similar operations or administrative role Proficient using Microsoft Office Competitive salary Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies. About Us Your trusted partners in property. We work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.
Jul 17, 2025
Full time
Senior Operations Coordinator Business Development page is loaded Senior Operations Coordinator Business Development Apply remote type Dynamic Working locations UK Head Office (Baker Street, London) time type Full time posted on Posted 8 Days Ago job requisition id JR100268 Who are we At Knight Frank, we work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. After 128 years we are now located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here . About The Role Knight Frank is looking to hire a Senior Operations Coordinator to join our Business Development team, based in our Baker Street HQ. We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories. Why Knight Frank? Role: Based in our London Office, the Business Development department is looking to recruit a Senior Operations Coordinator on a fixed term 12-month contract. This person will be responsible for the day-to-day management of the team, providing 1:1 administrative and strategic support to the Head of the Department and other senior stakeholders, as well as supporting and managing various key projects across the team and the business. Responsibilities: Provide 1:1 administrative support including proactive diary, email, and schedule management. Organise and coordinate all internal/external meetings, calls, and travel arrangements. Assist with preparation of meeting documents, presentations, and financial coordination. Support team correspondence, information requests, and diary coordination for partners. Manage team meetings logistics: booking rooms, circulating agendas, minutes, and action items. Organise office visits, business-wide training, and client relationship scheduling. Oversee team travel bookings for conferences, away days, and handle IT liaison issues. Approve and process team expenses, departmental costs, CRM events, and supplier invoices. Handle financial planning, reporting, and ad hoc HR issues within the team. Manage onboarding/offboarding of new starters, suppliers, and contractors, including inductions. Develop and maintain team workspace trackers and project management boards (). Create and streamline team processes ensuring alignment with company policies and best practices. Train new employees on office systems, policies, and promote ongoing team development opportunities. Coordinate absence management, approvals, and maintain accurate absence records. Lead appraisal scheduling, support the process, and act as project coordinator for new systems and feedback management. Key Experience Required: 3+ year experience in a similar operations or administrative role Proficient using Microsoft Office Competitive salary Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies. About Us Your trusted partners in property. We work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.
As a People Coordinator in the property industry, you will support the Human Resources department by ensuring administrative processes run smoothly and effectively. This temporary role in London is ideal for a detail-oriented individual looking to contribute to HR operations. Client Details This temporary opportunity is with a medium-sized organisation in the property industry. They are committed to maintaining efficiency in their operations and are looking for a People Coordinator to join their team in London. Description As the People Coordinator, you will: Provide administrative support for the Human Resources department. Assist with onboarding processes, including documentation and compliance checks. Maintain and update employee records with accuracy and confidentiality. Support HR projects and initiatives as required. Coordinate scheduling for meetings, interviews, and training sessions. Respond to employee queries regarding HR policies and procedures. Collaborate with team members to ensure a seamless HR service delivery. Handle general HR-related correspondence and communications. Profile A successful People Coordinator should have: Previous experience in an administrative or HR-related role. A keen eye for detail and strong organisational skills. Proficiency in using HR software or related systems. Strong written and verbal communication skills. A proactive approach to problem-solving and multitasking. The ability to maintain confidentiality and handle sensitive information. Ideally experience in the Workday software Job Offer You will be rewarded with a daily rate of 140- 150 per day and a top brand to have on your CV.
Jul 17, 2025
Seasonal
As a People Coordinator in the property industry, you will support the Human Resources department by ensuring administrative processes run smoothly and effectively. This temporary role in London is ideal for a detail-oriented individual looking to contribute to HR operations. Client Details This temporary opportunity is with a medium-sized organisation in the property industry. They are committed to maintaining efficiency in their operations and are looking for a People Coordinator to join their team in London. Description As the People Coordinator, you will: Provide administrative support for the Human Resources department. Assist with onboarding processes, including documentation and compliance checks. Maintain and update employee records with accuracy and confidentiality. Support HR projects and initiatives as required. Coordinate scheduling for meetings, interviews, and training sessions. Respond to employee queries regarding HR policies and procedures. Collaborate with team members to ensure a seamless HR service delivery. Handle general HR-related correspondence and communications. Profile A successful People Coordinator should have: Previous experience in an administrative or HR-related role. A keen eye for detail and strong organisational skills. Proficiency in using HR software or related systems. Strong written and verbal communication skills. A proactive approach to problem-solving and multitasking. The ability to maintain confidentiality and handle sensitive information. Ideally experience in the Workday software Job Offer You will be rewarded with a daily rate of 140- 150 per day and a top brand to have on your CV.
Job Title : Risk and Compliance Coordinator Location : Remote Contract : Mid Jan (Likely to be extended) Clearance Requirement : Applicants must have, or be eligible for, SC (Security Check) clearance to be considered Organisational Overview This role sits within the Risk and Assurance Directorate and provides key support to client accounts, primarily in the financial services sector. The Risk and Compliance Coordinator plays a vital part in maintaining the organisation's assurance framework by supporting compliance monitoring, risk assessments, and regulatory reporting activities. Operating under outsourcing agreements as a Data Processor, the organisation collaborates closely with client stakeholders who act as Data Controllers. The coordinator will assist in ensuring that internal controls and processes remain compliant with data protection and privacy regulations. Key Responsibilities Support the implementation and maintenance of risk and compliance frameworks across business operations. Assist with the monitoring of compliance with UK and EU data protection laws (including GDPR). Coordinate and support risk assessments, audits, and compliance reviews, documenting findings and following up on remediation activities. Help maintain internal data protection and risk management policies, procedures, and registers. Provide administrative and logistical support to governance meetings, including preparing materials and tracking actions. Work closely with operational and change teams to identify compliance risks and support appropriate mitigation plans. Assist in reviewing and documenting data breaches or incidents, including supporting root cause analysis and action tracking. Help monitor data protection obligations such as DSARs (Data Subject Access Requests) and FOIA (Freedom of Information Act) requests. Support the delivery of compliance training and awareness sessions to staff across the business. Liaise with client-side compliance teams to support joint governance and reporting requirements. Contribute to a positive compliance culture by promoting awareness of regulatory responsibilities throughout the organisation. Person Specification Skills and Competencies Working knowledge of GDPR, the UK Data Protection Act, and other relevant privacy regulations. Some experience in a compliance, risk, or data protection role within a regulated industry (preferably financial services or public sector). Strong organisational skills with the ability to coordinate multiple activities and track progress effectively. Good written and verbal communication skills, with the ability to prepare clear reports and documentation. High attention to detail and the ability to work independently with minimal supervision. Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and capable of learning compliance tracking systems. A collaborative team player with a proactive and professional approach.
Jul 17, 2025
Contractor
Job Title : Risk and Compliance Coordinator Location : Remote Contract : Mid Jan (Likely to be extended) Clearance Requirement : Applicants must have, or be eligible for, SC (Security Check) clearance to be considered Organisational Overview This role sits within the Risk and Assurance Directorate and provides key support to client accounts, primarily in the financial services sector. The Risk and Compliance Coordinator plays a vital part in maintaining the organisation's assurance framework by supporting compliance monitoring, risk assessments, and regulatory reporting activities. Operating under outsourcing agreements as a Data Processor, the organisation collaborates closely with client stakeholders who act as Data Controllers. The coordinator will assist in ensuring that internal controls and processes remain compliant with data protection and privacy regulations. Key Responsibilities Support the implementation and maintenance of risk and compliance frameworks across business operations. Assist with the monitoring of compliance with UK and EU data protection laws (including GDPR). Coordinate and support risk assessments, audits, and compliance reviews, documenting findings and following up on remediation activities. Help maintain internal data protection and risk management policies, procedures, and registers. Provide administrative and logistical support to governance meetings, including preparing materials and tracking actions. Work closely with operational and change teams to identify compliance risks and support appropriate mitigation plans. Assist in reviewing and documenting data breaches or incidents, including supporting root cause analysis and action tracking. Help monitor data protection obligations such as DSARs (Data Subject Access Requests) and FOIA (Freedom of Information Act) requests. Support the delivery of compliance training and awareness sessions to staff across the business. Liaise with client-side compliance teams to support joint governance and reporting requirements. Contribute to a positive compliance culture by promoting awareness of regulatory responsibilities throughout the organisation. Person Specification Skills and Competencies Working knowledge of GDPR, the UK Data Protection Act, and other relevant privacy regulations. Some experience in a compliance, risk, or data protection role within a regulated industry (preferably financial services or public sector). Strong organisational skills with the ability to coordinate multiple activities and track progress effectively. Good written and verbal communication skills, with the ability to prepare clear reports and documentation. High attention to detail and the ability to work independently with minimal supervision. Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and capable of learning compliance tracking systems. A collaborative team player with a proactive and professional approach.
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Management What this job involves The Workplace Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where required. What your day will look like Provides hospitality and support for guests, visitors, and employees at client location Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA) Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standard Take ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs) Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved Complete detailed inspections to discover all issues and assign tickets Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channels Create and implement site operational rules and standard operating procedures. Identify opportunities for improved operational standards Proactive in finding improvements and following through on a plan to complete Complete short and long-term projects for the client Ensure all work completed stays within the client's budget Identify costs saving ideas Coordinates special events in support of client or JLL Pick-up, drop-off, prepare postage/labels Support the client event team with coordinating JLL onsite vendors to set up events Coordinate with the relevant client teams to set up co-location spaces Manage office supplies and reorder stock as required Maintain premises in neat and good working condition at all times Liaising with other teams to provide a consistent and seamless experience to all location end users. Support location leads with local events within the assigned event spaces and areas Support and manage catering requests for events Support and maintain an accurate Space Planning overview for the client occupied space Assist the wider CRE Team with remote Client Remote sites Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Support to track all site relevant actual spends vs. budget Ensure prompt and accurate management of purchase orders Raising and receipting of purchase orders in systems as required Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Ensure all records are kept up to date in relevant locations Ensure H&S Roles and Responsibilities for the account are understood and in place on site. Assist in carrying out safety procedures when needed Reporting on JLL H&S platforms as required Vendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management Assist in the procurement of vendors and services as required Account Performance Develop and maintain strong and healthy relationships with the client and key stakeholders Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction Complete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvement Accomplish Key Performance Indicators (KPIs) as identified by the Account Lead Ensure compliance with JLL minimum audit standards Update facilities related information as requested. Other duties as assigned by the Account Lead / Real Estate Identify any innovations and best practises that can support the account Contribute to the JLL H&S standards and work within the agreed H&S roles and responsibilities Client Focus & Relationship Management Demonstrates proactive & professional approach to customer service and stakeholder engagement Ability to interact with a wide range of client staff, including senior levels Has a customer service oriented attitude Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .
Jul 17, 2025
Full time
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Management What this job involves The Workplace Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where required. What your day will look like Provides hospitality and support for guests, visitors, and employees at client location Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA) Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standard Take ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs) Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved Complete detailed inspections to discover all issues and assign tickets Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channels Create and implement site operational rules and standard operating procedures. Identify opportunities for improved operational standards Proactive in finding improvements and following through on a plan to complete Complete short and long-term projects for the client Ensure all work completed stays within the client's budget Identify costs saving ideas Coordinates special events in support of client or JLL Pick-up, drop-off, prepare postage/labels Support the client event team with coordinating JLL onsite vendors to set up events Coordinate with the relevant client teams to set up co-location spaces Manage office supplies and reorder stock as required Maintain premises in neat and good working condition at all times Liaising with other teams to provide a consistent and seamless experience to all location end users. Support location leads with local events within the assigned event spaces and areas Support and manage catering requests for events Support and maintain an accurate Space Planning overview for the client occupied space Assist the wider CRE Team with remote Client Remote sites Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Support to track all site relevant actual spends vs. budget Ensure prompt and accurate management of purchase orders Raising and receipting of purchase orders in systems as required Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Ensure all records are kept up to date in relevant locations Ensure H&S Roles and Responsibilities for the account are understood and in place on site. Assist in carrying out safety procedures when needed Reporting on JLL H&S platforms as required Vendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management Assist in the procurement of vendors and services as required Account Performance Develop and maintain strong and healthy relationships with the client and key stakeholders Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction Complete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvement Accomplish Key Performance Indicators (KPIs) as identified by the Account Lead Ensure compliance with JLL minimum audit standards Update facilities related information as requested. Other duties as assigned by the Account Lead / Real Estate Identify any innovations and best practises that can support the account Contribute to the JLL H&S standards and work within the agreed H&S roles and responsibilities Client Focus & Relationship Management Demonstrates proactive & professional approach to customer service and stakeholder engagement Ability to interact with a wide range of client staff, including senior levels Has a customer service oriented attitude Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .
Business Support Coordinator Property Asset Management page is loaded Business Support Coordinator Property Asset Management Apply remote type Dynamic Working locations UK Head Office (London) time type Full time posted on Posted 3 Days Ago job requisition id JR100216 Who are we At Knight Frank, we work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. After 128 years we are now located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here . About The Role Knight Frank is looking to hire a Business Support Coordinator to assist the Property Assest Management (PAM) team. Role: This is a role for a highly motivated Business Support Coordinator. Responsible for providing an effective and efficient administrative support service to the Property Asset Management team, ensuring the smooth running of a busy department. Responsibilities: Provide administration support to Portfolio/South East (within PAM) organisation of internal / external meetings and conference calls Maintain collaborative relationships with clients, managers, and colleagues Concise and regular coordination of client invoices, ensuring quarterly deadlines are met. Help to ensure all their team(s) mandatory training is up to date. Compose and/or prepare correspondence; occupier packs, audio/copy typing, letters, memos, design documents, newsletters Maintain the teams' schedule and Corporate travel arrangements Working with the Commercial Division business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points Work with the PAM Operations Executive to support the induction of new starters and their onboarding process CPD records; recording the teams RICS CPD hours. Be an Information Security Champion a main point of contact for your team in terms of reporting and escalating issues Be the Marketing Communications Coordinator for the team. Social Media management i.e. LinkedIn, Yammer etc. Creation of pitches with in- house creative and business development teams, liaison with internal or external printers to ensure a smooth process. Working closely with BD to support team pitches. Event Support; event organisation and attendance for specific team / department events Key Experience Required: 2+ year experience in a similar operations or administrative role Proficient using Microsoft Office Competitive salary Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies. About Us Your trusted partners in property. We work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.
Jul 17, 2025
Full time
Business Support Coordinator Property Asset Management page is loaded Business Support Coordinator Property Asset Management Apply remote type Dynamic Working locations UK Head Office (London) time type Full time posted on Posted 3 Days Ago job requisition id JR100216 Who are we At Knight Frank, we work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. After 128 years we are now located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here . About The Role Knight Frank is looking to hire a Business Support Coordinator to assist the Property Assest Management (PAM) team. Role: This is a role for a highly motivated Business Support Coordinator. Responsible for providing an effective and efficient administrative support service to the Property Asset Management team, ensuring the smooth running of a busy department. Responsibilities: Provide administration support to Portfolio/South East (within PAM) organisation of internal / external meetings and conference calls Maintain collaborative relationships with clients, managers, and colleagues Concise and regular coordination of client invoices, ensuring quarterly deadlines are met. Help to ensure all their team(s) mandatory training is up to date. Compose and/or prepare correspondence; occupier packs, audio/copy typing, letters, memos, design documents, newsletters Maintain the teams' schedule and Corporate travel arrangements Working with the Commercial Division business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points Work with the PAM Operations Executive to support the induction of new starters and their onboarding process CPD records; recording the teams RICS CPD hours. Be an Information Security Champion a main point of contact for your team in terms of reporting and escalating issues Be the Marketing Communications Coordinator for the team. Social Media management i.e. LinkedIn, Yammer etc. Creation of pitches with in- house creative and business development teams, liaison with internal or external printers to ensure a smooth process. Working closely with BD to support team pitches. Event Support; event organisation and attendance for specific team / department events Key Experience Required: 2+ year experience in a similar operations or administrative role Proficient using Microsoft Office Competitive salary Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies. About Us Your trusted partners in property. We work responsibly in partnership to enhance people's lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.
Welcome to Warner Bros. Discovery the stuff dreams are made of. Who We Are When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role As a Studio Operations Administrator at Warner Bros. Studios Leavesden, you'll play a vital role in supporting the day-to-day operations of one of the UK's premier film and television production facilities. Working closely with the Operations Manager and Coordinators, you'll ensure the smooth running of studio activities across stages, workshops, and backlot areas. This is a dynamic and varied role which combines office-based administration with on-the-ground operational support. You'll be a key point of contact for production clients, helping to maintain a professional, efficient, and safe studio environment while gaining valuable insight into the workings of a world-class production facility. Your Role Accountabilities Provide daily operational and administrative support to the Operations team. Provide support to productions by being proactive and solutions orientated when assisting with day-to-day needs or queries. Assist with enforcing studio policies and maintaining high housekeeping standards. Support with the site wide vehicle management and policy compliance across the site. Maintain key administrative systems and documentation including shared inboxes, live shooting calendars, forecasting documentation and key access systems. Conduct weekly checks of temporary structures and utilities usage across the site and updating relevant databases. Support with New and End Hires by completing landlord checks, coordinating walk throughs and carrying out stage inductions. Prepare and deliver Onlot Training and Operations Handbook sessions to production clients. Maintain site wide communications including distributing memos and creating signage. Work closely with other internal departments including Client Services, Facilities and Security as needed. Qualifications & Experience High level of computer literacy, especially with Microsoft Office and Outlook. Excellent communication, teamwork, and customer service skills. High attention to detail and ability to manage multiple tasks under pressure. Previous administrative experience, ideally in media, film, or events. Full UK Driving License required. Working Pattern This role is full-time (a 40-hour working week), fully onsite at WB. Studios Leavesden Onsite Working - This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you. How We Get Things Done This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview. Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.
Jul 17, 2025
Full time
Welcome to Warner Bros. Discovery the stuff dreams are made of. Who We Are When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role As a Studio Operations Administrator at Warner Bros. Studios Leavesden, you'll play a vital role in supporting the day-to-day operations of one of the UK's premier film and television production facilities. Working closely with the Operations Manager and Coordinators, you'll ensure the smooth running of studio activities across stages, workshops, and backlot areas. This is a dynamic and varied role which combines office-based administration with on-the-ground operational support. You'll be a key point of contact for production clients, helping to maintain a professional, efficient, and safe studio environment while gaining valuable insight into the workings of a world-class production facility. Your Role Accountabilities Provide daily operational and administrative support to the Operations team. Provide support to productions by being proactive and solutions orientated when assisting with day-to-day needs or queries. Assist with enforcing studio policies and maintaining high housekeeping standards. Support with the site wide vehicle management and policy compliance across the site. Maintain key administrative systems and documentation including shared inboxes, live shooting calendars, forecasting documentation and key access systems. Conduct weekly checks of temporary structures and utilities usage across the site and updating relevant databases. Support with New and End Hires by completing landlord checks, coordinating walk throughs and carrying out stage inductions. Prepare and deliver Onlot Training and Operations Handbook sessions to production clients. Maintain site wide communications including distributing memos and creating signage. Work closely with other internal departments including Client Services, Facilities and Security as needed. Qualifications & Experience High level of computer literacy, especially with Microsoft Office and Outlook. Excellent communication, teamwork, and customer service skills. High attention to detail and ability to manage multiple tasks under pressure. Previous administrative experience, ideally in media, film, or events. Full UK Driving License required. Working Pattern This role is full-time (a 40-hour working week), fully onsite at WB. Studios Leavesden Onsite Working - This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you. How We Get Things Done This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview. Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.
Description The Entertainments & Leisure Coordinator will provide essential administrative and operational support to the Entertainment & Leisure Senior Manager, ensuring the smooth and efficient running of the entertainment operation across the resort. This role focuses on managing communication, coordinating logistics, and maintaining accurate data systems to deliver a seamless entertainment experience for guests and visiting artistes. Key Responsibilities • Serve as the primary administrative liaison for all resort communications related to entertainment, ensuring timely and accurate dissemination of break information, including Guides, Schedules, Posters, and Digital Communications to guests. • Support the Entertainment & Leisure Senior Manager in scheduling entertainment and leisure activities across multiple venues, factoring in touring restrictions, resort operations, team capacity, and optimal timing for shows and turnover. • Manage and produce all entertainment collateral, including signage, posters, resort screens, and digital content, in partnership with the resort communications team to maintain consistent and professional branding. • Input, maintain, and update booking and activity management systems with accuracy and attention to detail to ensure all entertainment and activity information is live and accessible to guests according to set deadlines. • Coordinate the collection and consolidation of feedback from entertainment and leisure leaders to assist the Senior Manager in refining schedules and resolving operational challenges throughout each break. • Oversee all communication with visiting artistes, ensuring timely receipt and provision of technical riders, hospitality requirements, accommodation bookings, and any other logistical needs ahead of their performance dates. • Collaborate closely with technical support teams and the Entertainment Experience Manager to coordinate artiste requirements and hospitality arrangements, ensuring a smooth on boarding and performance experience. • Manage all accommodation bookings for visiting artistes, contractors, and entertainment suppliers, liaising with internal departments to meet hospitality and operational standards. Skills, Knowledge & Expertise Adhering to all company procedures, best practices, support resort and branding guidelines Following all relevant legislation including health, safety, hygiene and fire. Ensuring the safety of customers and team members, and security of acts, merchandise and equipment. Must be comfortable navigating standard office software, including but not limited to Microsoft Excel, Word, Outlook, and other productivity tools as required by the role. Work across both family and live music weekends, and have an active role in communication with conference and events. General support for the Entertainments & Leisure Department and other operational departments of the resort, where needed. Supporting the department as a Shift Manager for daytime and evening shifts. In addition to your normal duties, you may be required to assist with duties not directly linked to your job description but commensurate with your position and in accordance with the job purpose from time to time. Your co-operation will always be appreciated but not abused. About Butlin's At Butlin's, we're all about fun, excitement, and adventure by the bucketload! For over 80 years we've been delighting hundreds of thousands of guests each year, whether on a non-stop action family break or our epic Adult only Big Weekenders. Ask any of our team, past and present, and one of the best things they'll say about working at Butlin's is our culture! We're all about providing our guests with an Altogether More Entertaining and Fun Break, brought to life through our three mighty values. So, if you want a role where you Create Smiles, where you aren't afraid to Get Stuck In and where the team genuinely Cares For Each Other - this could be the perfect fit for you. There has never been a more exciting time to join Butlin's!
Jul 17, 2025
Full time
Description The Entertainments & Leisure Coordinator will provide essential administrative and operational support to the Entertainment & Leisure Senior Manager, ensuring the smooth and efficient running of the entertainment operation across the resort. This role focuses on managing communication, coordinating logistics, and maintaining accurate data systems to deliver a seamless entertainment experience for guests and visiting artistes. Key Responsibilities • Serve as the primary administrative liaison for all resort communications related to entertainment, ensuring timely and accurate dissemination of break information, including Guides, Schedules, Posters, and Digital Communications to guests. • Support the Entertainment & Leisure Senior Manager in scheduling entertainment and leisure activities across multiple venues, factoring in touring restrictions, resort operations, team capacity, and optimal timing for shows and turnover. • Manage and produce all entertainment collateral, including signage, posters, resort screens, and digital content, in partnership with the resort communications team to maintain consistent and professional branding. • Input, maintain, and update booking and activity management systems with accuracy and attention to detail to ensure all entertainment and activity information is live and accessible to guests according to set deadlines. • Coordinate the collection and consolidation of feedback from entertainment and leisure leaders to assist the Senior Manager in refining schedules and resolving operational challenges throughout each break. • Oversee all communication with visiting artistes, ensuring timely receipt and provision of technical riders, hospitality requirements, accommodation bookings, and any other logistical needs ahead of their performance dates. • Collaborate closely with technical support teams and the Entertainment Experience Manager to coordinate artiste requirements and hospitality arrangements, ensuring a smooth on boarding and performance experience. • Manage all accommodation bookings for visiting artistes, contractors, and entertainment suppliers, liaising with internal departments to meet hospitality and operational standards. Skills, Knowledge & Expertise Adhering to all company procedures, best practices, support resort and branding guidelines Following all relevant legislation including health, safety, hygiene and fire. Ensuring the safety of customers and team members, and security of acts, merchandise and equipment. Must be comfortable navigating standard office software, including but not limited to Microsoft Excel, Word, Outlook, and other productivity tools as required by the role. Work across both family and live music weekends, and have an active role in communication with conference and events. General support for the Entertainments & Leisure Department and other operational departments of the resort, where needed. Supporting the department as a Shift Manager for daytime and evening shifts. In addition to your normal duties, you may be required to assist with duties not directly linked to your job description but commensurate with your position and in accordance with the job purpose from time to time. Your co-operation will always be appreciated but not abused. About Butlin's At Butlin's, we're all about fun, excitement, and adventure by the bucketload! For over 80 years we've been delighting hundreds of thousands of guests each year, whether on a non-stop action family break or our epic Adult only Big Weekenders. Ask any of our team, past and present, and one of the best things they'll say about working at Butlin's is our culture! We're all about providing our guests with an Altogether More Entertaining and Fun Break, brought to life through our three mighty values. So, if you want a role where you Create Smiles, where you aren't afraid to Get Stuck In and where the team genuinely Cares For Each Other - this could be the perfect fit for you. There has never been a more exciting time to join Butlin's!
Job Title: Immigration Partner Location: Lincoln, Teal Park Employment Type: Full-time Business Unit: Operations Resource Planning (Field Service) Randstad Sourceright, a global leader in RPO & MSP recruitment services, is proud to support Siemens Energy in the recruitment of an Immigration Partner to join their Field Service Operations team in Lincoln. This role is essential to ensuring Field Engineers are mobilised globally on time by managing visa and immigration processes efficiently. You will collaborate closely with planners, project teams, and external immigration partners to maintain compliance and readiness across global assignments. Key Responsibilities: Manage end-to-end visa application processes for Field Engineers, including documentation and submission Ensure compliance with internal work procedures and immigration requirements Maintain regular communication with Resource Planners and other stakeholders on visa application progress Liaise with external bodies including solicitors, consulates, and embassies Support passport applications and administrative follow-up with CIBT Raise and clarify immigration regulation queries with internal coordinators Contribute to continuous improvement initiatives for visa-related processes Monitor current global immigration trends and update internal stakeholders as require Key Skills / Experience Required: Essential: Significant experience in visa and international delegation processes Strong administrative and time-management skills with attention to detail Confident communicator with excellent written and verbal skills Experience in a large, global corporate environment Familiarity with GDPR, MS Office (including Access), and Primavera Web tools Ability to work both independently and collaboratively Minimum 6 GCSEs (including Maths and English) and 2 A Levels or equivalent Desirable: Awareness of global immigration issues and overseas working Understanding of Field Service Engineering skill requirements Experience working with diverse, multicultural teams What We Offer: Opportunity to work in a high-impact global operations team A collaborative, values-driven culture Training in compliance, IT systems, and product knowledge Career growth in a world-leading energy technology company Interested candidates who are organised, proactive, and passionate about supporting global mobility are encouraged to apply. Join Siemens Energy and help shape the future of field service excellence.
Jul 16, 2025
Contractor
Job Title: Immigration Partner Location: Lincoln, Teal Park Employment Type: Full-time Business Unit: Operations Resource Planning (Field Service) Randstad Sourceright, a global leader in RPO & MSP recruitment services, is proud to support Siemens Energy in the recruitment of an Immigration Partner to join their Field Service Operations team in Lincoln. This role is essential to ensuring Field Engineers are mobilised globally on time by managing visa and immigration processes efficiently. You will collaborate closely with planners, project teams, and external immigration partners to maintain compliance and readiness across global assignments. Key Responsibilities: Manage end-to-end visa application processes for Field Engineers, including documentation and submission Ensure compliance with internal work procedures and immigration requirements Maintain regular communication with Resource Planners and other stakeholders on visa application progress Liaise with external bodies including solicitors, consulates, and embassies Support passport applications and administrative follow-up with CIBT Raise and clarify immigration regulation queries with internal coordinators Contribute to continuous improvement initiatives for visa-related processes Monitor current global immigration trends and update internal stakeholders as require Key Skills / Experience Required: Essential: Significant experience in visa and international delegation processes Strong administrative and time-management skills with attention to detail Confident communicator with excellent written and verbal skills Experience in a large, global corporate environment Familiarity with GDPR, MS Office (including Access), and Primavera Web tools Ability to work both independently and collaboratively Minimum 6 GCSEs (including Maths and English) and 2 A Levels or equivalent Desirable: Awareness of global immigration issues and overseas working Understanding of Field Service Engineering skill requirements Experience working with diverse, multicultural teams What We Offer: Opportunity to work in a high-impact global operations team A collaborative, values-driven culture Training in compliance, IT systems, and product knowledge Career growth in a world-leading energy technology company Interested candidates who are organised, proactive, and passionate about supporting global mobility are encouraged to apply. Join Siemens Energy and help shape the future of field service excellence.
The Role: The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams. London, Camden Office based Benefits including Free Private Healthcare, Enhanced Maternity and Paternity leave, matched 5% pension scheme, free yoga/fitness wellbeing classes, free weekly lunch and Friday Key responsibilities: Reporting directly to VP, Production and supporting with meeting generation, attendance, note taking, ensuring follow up General departmental coordination to support team members with individual, as well as team, tasks, meetings and follow up. Diary management and admin support (expenses etc.) for Studios management team in London Work with management team to implement databases, trackers and reporting across Production Organise and maintain production-related documents, contracts, and other important information. Ensure easy access and retrieval of files. Liaise effectively with internal teams (e.g., production, creative, legal) and external partners. Facilitate clear and concise communication across all stakeholders. Support management team with creation of studio supporting and onboarding documentation, filing systems etc to enhance standardisation Proactively identify and address potential administrative or logistical challenges to ensure smooth production operations. Supporting the talent team on onboarding of new talent including interns and work experience Creation and updating of department presentations and decks Supporting the coordination of Studios events (breakfasts, lunches etc.) Other general admin support and ad hoc project tasks 1+ years' proven experience in an production support or administrative role within the media/entertainment industry A good understanding of production processes and terminology Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines. Strong proficiency in database management and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. A proactive and solutions-oriented approach. Ability to work independently and as part of a team. Discretion and the ability to handle confidential information.
Jul 16, 2025
Full time
The Role: The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams. London, Camden Office based Benefits including Free Private Healthcare, Enhanced Maternity and Paternity leave, matched 5% pension scheme, free yoga/fitness wellbeing classes, free weekly lunch and Friday Key responsibilities: Reporting directly to VP, Production and supporting with meeting generation, attendance, note taking, ensuring follow up General departmental coordination to support team members with individual, as well as team, tasks, meetings and follow up. Diary management and admin support (expenses etc.) for Studios management team in London Work with management team to implement databases, trackers and reporting across Production Organise and maintain production-related documents, contracts, and other important information. Ensure easy access and retrieval of files. Liaise effectively with internal teams (e.g., production, creative, legal) and external partners. Facilitate clear and concise communication across all stakeholders. Support management team with creation of studio supporting and onboarding documentation, filing systems etc to enhance standardisation Proactively identify and address potential administrative or logistical challenges to ensure smooth production operations. Supporting the talent team on onboarding of new talent including interns and work experience Creation and updating of department presentations and decks Supporting the coordination of Studios events (breakfasts, lunches etc.) Other general admin support and ad hoc project tasks 1+ years' proven experience in an production support or administrative role within the media/entertainment industry A good understanding of production processes and terminology Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines. Strong proficiency in database management and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. A proactive and solutions-oriented approach. Ability to work independently and as part of a team. Discretion and the ability to handle confidential information.
Company Description OVERVIEW Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market. THE SPIRIT OF VIVA LA DIFFERENCE Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world. Job Description Please note: This is a Part-time role (3 days per week) We are seeking a highly organised and proactive Team Administrator - Talent to support the administrative and operational needs of a globally distributed talent team (London, Paris, Berlin, and New York). In this role, you will be responsible for delivering, managing, and streamlining processes across a variety of talent-based initiatives and programs, including Learning & Development, Talent Marketing, Performance Management, Employee Surveys & Engagement, and Global Onboarding. You will provide essential administrative support to a distributed team to ensure smooth operations and efficient program execution. Responsibilities Administrative Support: Organize and maintain schedules, meetings, and workflows for talent initiatives. Data, Documentation & Reporting: Ensure up-to-date documentation for program processes, manage data input online and on desktop applications and run reporting from database systems. Learning & Development Coordination: Track attendance, manage content, and update documents in the Learning Platform (Marcel Classes). Talent Marketing: Manage digital assets, content, and files in coordination with extended teams (platform, project management). Performance Management Support: Assist with performance management processes, including reporting and document management. Employee Surveys: Generate quarterly and ad-hoc reports from global dashboards. Accurately input data into presentations for publication. Onboarding: Maintain online program content, coordinate with teams for live event setup and execution. Qualifications Core Skills & Behaviors: Strong data skills, including the ability to collect, analyze, and interpret data to generate reports and insights for talent programs. Proven experience in an administrative or coordinator role, possibly in Human Resources. A proactive and solution-oriented mindset, adaptable, fast-learner and with a keen eye for detail. Strong organizational skills with the ability to manage multiple priorities and programs simultaneously. Excellent written and verbal communication skills. Fluency in English required. Proficiency with common office software (e.g., Microsoft Office, Google Suite) and HR/LMS software is a plus. Ability to work effectively in a remote, globally distributed team environment. Preferred Experience : Experience in supporting programs falling within Learning & Development, Performance Management, Employee Surveys, or Onboarding . Familiarity with talent management processes in a global or multi-cultural environments Additional Information Benefits: In the UK, alongside the core benefits such as Pension, Life Assurance, Private Medical, and Income Protection Plan , we also offer: WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care. BENEFITS 24/7 helpline to support you on a personal and professional level.Access to remote GPs, mental health support and CBT.Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Pagewhich showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
Jul 16, 2025
Full time
Company Description OVERVIEW Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market. THE SPIRIT OF VIVA LA DIFFERENCE Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world. Job Description Please note: This is a Part-time role (3 days per week) We are seeking a highly organised and proactive Team Administrator - Talent to support the administrative and operational needs of a globally distributed talent team (London, Paris, Berlin, and New York). In this role, you will be responsible for delivering, managing, and streamlining processes across a variety of talent-based initiatives and programs, including Learning & Development, Talent Marketing, Performance Management, Employee Surveys & Engagement, and Global Onboarding. You will provide essential administrative support to a distributed team to ensure smooth operations and efficient program execution. Responsibilities Administrative Support: Organize and maintain schedules, meetings, and workflows for talent initiatives. Data, Documentation & Reporting: Ensure up-to-date documentation for program processes, manage data input online and on desktop applications and run reporting from database systems. Learning & Development Coordination: Track attendance, manage content, and update documents in the Learning Platform (Marcel Classes). Talent Marketing: Manage digital assets, content, and files in coordination with extended teams (platform, project management). Performance Management Support: Assist with performance management processes, including reporting and document management. Employee Surveys: Generate quarterly and ad-hoc reports from global dashboards. Accurately input data into presentations for publication. Onboarding: Maintain online program content, coordinate with teams for live event setup and execution. Qualifications Core Skills & Behaviors: Strong data skills, including the ability to collect, analyze, and interpret data to generate reports and insights for talent programs. Proven experience in an administrative or coordinator role, possibly in Human Resources. A proactive and solution-oriented mindset, adaptable, fast-learner and with a keen eye for detail. Strong organizational skills with the ability to manage multiple priorities and programs simultaneously. Excellent written and verbal communication skills. Fluency in English required. Proficiency with common office software (e.g., Microsoft Office, Google Suite) and HR/LMS software is a plus. Ability to work effectively in a remote, globally distributed team environment. Preferred Experience : Experience in supporting programs falling within Learning & Development, Performance Management, Employee Surveys, or Onboarding . Familiarity with talent management processes in a global or multi-cultural environments Additional Information Benefits: In the UK, alongside the core benefits such as Pension, Life Assurance, Private Medical, and Income Protection Plan , we also offer: WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care. BENEFITS 24/7 helpline to support you on a personal and professional level.Access to remote GPs, mental health support and CBT.Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Pagewhich showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
Company Description OVERVIEW Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market. THE SPIRIT OF VIVA LA DIFFERENCE Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world. Job Description Please note: This is a Part-time role (3 days per week) We are seeking a highly organised and proactive Team Administrator - Talent to support the administrative and operational needs of a globally distributed talent team (London, Paris, Berlin, and New York). In this role, you will be responsible for delivering, managing, and streamlining processes across a variety of talent-based initiatives and programs, including Learning & Development, Talent Marketing, Performance Management, Employee Surveys & Engagement, and Global Onboarding. You will provide essential administrative support to a distributed team to ensure smooth operations and efficient program execution. Responsibilities Administrative Support: Organize and maintain schedules, meetings, and workflows for talent initiatives. Data, Documentation & Reporting: Ensure up-to-date documentation for program processes, manage data input online and on desktop applications and run reporting from database systems. Learning & Development Coordination: Track attendance, manage content, and update documents in the Learning Platform (Marcel Classes). Talent Marketing: Manage digital assets, content, and files in coordination with extended teams (platform, project management). Performance Management Support: Assist with performance management processes, including reporting and document management. Employee Surveys: Generate quarterly and ad-hoc reports from global dashboards. Accurately input data into presentations for publication. Onboarding: Maintain online program content, coordinate with teams for live event setup and execution. Qualifications Core Skills & Behaviors: Strong data skills, including the ability to collect, analyze, and interpret data to generate reports and insights for talent programs. Proven experience in an administrative or coordinator role, possibly in Human Resources. A proactive and solution-oriented mindset, adaptable, fast-learner and with a keen eye for detail. Strong organizational skills with the ability to manage multiple priorities and programs simultaneously. Excellent written and verbal communication skills. Fluency in English required. Proficiency with common office software (e.g., Microsoft Office, Google Suite) and HR/LMS software is a plus. Ability to work effectively in a remote, globally distributed team environment. Preferred Experience : Experience in supporting programs falling within Learning & Development, Performance Management, Employee Surveys, or Onboarding . Familiarity with talent management processes in a global or multi-cultural environments Additional Information Benefits: In the UK, alongside the core benefits such as Pension, Life Assurance, Private Medical, and Income Protection Plan , we also offer: WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care. BENEFITS 24/7 helpline to support you on a personal and professional level.Access to remote GPs, mental health support and CBT.Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Pagewhich showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
Jul 16, 2025
Full time
Company Description OVERVIEW Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market. THE SPIRIT OF VIVA LA DIFFERENCE Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world. Job Description Please note: This is a Part-time role (3 days per week) We are seeking a highly organised and proactive Team Administrator - Talent to support the administrative and operational needs of a globally distributed talent team (London, Paris, Berlin, and New York). In this role, you will be responsible for delivering, managing, and streamlining processes across a variety of talent-based initiatives and programs, including Learning & Development, Talent Marketing, Performance Management, Employee Surveys & Engagement, and Global Onboarding. You will provide essential administrative support to a distributed team to ensure smooth operations and efficient program execution. Responsibilities Administrative Support: Organize and maintain schedules, meetings, and workflows for talent initiatives. Data, Documentation & Reporting: Ensure up-to-date documentation for program processes, manage data input online and on desktop applications and run reporting from database systems. Learning & Development Coordination: Track attendance, manage content, and update documents in the Learning Platform (Marcel Classes). Talent Marketing: Manage digital assets, content, and files in coordination with extended teams (platform, project management). Performance Management Support: Assist with performance management processes, including reporting and document management. Employee Surveys: Generate quarterly and ad-hoc reports from global dashboards. Accurately input data into presentations for publication. Onboarding: Maintain online program content, coordinate with teams for live event setup and execution. Qualifications Core Skills & Behaviors: Strong data skills, including the ability to collect, analyze, and interpret data to generate reports and insights for talent programs. Proven experience in an administrative or coordinator role, possibly in Human Resources. A proactive and solution-oriented mindset, adaptable, fast-learner and with a keen eye for detail. Strong organizational skills with the ability to manage multiple priorities and programs simultaneously. Excellent written and verbal communication skills. Fluency in English required. Proficiency with common office software (e.g., Microsoft Office, Google Suite) and HR/LMS software is a plus. Ability to work effectively in a remote, globally distributed team environment. Preferred Experience : Experience in supporting programs falling within Learning & Development, Performance Management, Employee Surveys, or Onboarding . Familiarity with talent management processes in a global or multi-cultural environments Additional Information Benefits: In the UK, alongside the core benefits such as Pension, Life Assurance, Private Medical, and Income Protection Plan , we also offer: WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care. BENEFITS 24/7 helpline to support you on a personal and professional level.Access to remote GPs, mental health support and CBT.Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Pagewhich showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
