The Vacancy Are you ready to take your career to the next level? Join us at Wates as a Commercial Administrator in our Skelmersdale office! This is an exciting office-based role where you'll be at the heart of our operations, engaging in comprehensive commercial administrative duties and providing vital support to our team across several key contract areas. Key Responsibilities: Produce and send subcontractor pre-works schedule of rates based on supervisors' scope of works. Create scoping and pricing documents for review. Input variations into client systems. Check and process subcontractor applications. Release pre-agreed invoices within our financial system. Track and resolve post-inspection queries. Take new orders, code works from booking sheets, photos, and subcontractor invoices, and pass them to the Quantity Surveyor for final review and client approval. Generate invoices for the client and liaise with their payroll department to ensure timely payment. We are looking for a confident communicator who is highly computer literate (Microsoft suite - Word, Excel, etc.) and extremely organized. While experience in the commercial/maintenance industry is ideal, it is not essential. An understanding of NHF schedule of rates would be advantageous. Given the nature of this position, a Basic Disclosure and Barring Service Check (DBS) will be required at the offer stage. We assess applicants with criminal convictions individually and do not discriminate based on an applicant's criminal record or disclosed offenses. Certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting. Join us and be a part of a dynamic team where your skills and dedication will make a difference! Work for Wates Wates is one of the UK's leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment. We are driven by our purpose, 'reimagining places for people to thrive' and our three promises: Thriving places - working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity. Thriving planet - protecting nature and taking action on climate change by collaborating and innovating with our partners. Thriving people - creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care. We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
Jul 01, 2025
Full time
The Vacancy Are you ready to take your career to the next level? Join us at Wates as a Commercial Administrator in our Skelmersdale office! This is an exciting office-based role where you'll be at the heart of our operations, engaging in comprehensive commercial administrative duties and providing vital support to our team across several key contract areas. Key Responsibilities: Produce and send subcontractor pre-works schedule of rates based on supervisors' scope of works. Create scoping and pricing documents for review. Input variations into client systems. Check and process subcontractor applications. Release pre-agreed invoices within our financial system. Track and resolve post-inspection queries. Take new orders, code works from booking sheets, photos, and subcontractor invoices, and pass them to the Quantity Surveyor for final review and client approval. Generate invoices for the client and liaise with their payroll department to ensure timely payment. We are looking for a confident communicator who is highly computer literate (Microsoft suite - Word, Excel, etc.) and extremely organized. While experience in the commercial/maintenance industry is ideal, it is not essential. An understanding of NHF schedule of rates would be advantageous. Given the nature of this position, a Basic Disclosure and Barring Service Check (DBS) will be required at the offer stage. We assess applicants with criminal convictions individually and do not discriminate based on an applicant's criminal record or disclosed offenses. Certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting. Join us and be a part of a dynamic team where your skills and dedication will make a difference! Work for Wates Wates is one of the UK's leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment. We are driven by our purpose, 'reimagining places for people to thrive' and our three promises: Thriving places - working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity. Thriving planet - protecting nature and taking action on climate change by collaborating and innovating with our partners. Thriving people - creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care. We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
The Vacancy Be at the heart of the action. Learn, grow, and build something that matters. We're looking for a proactive, organised, and curious Commercial Administrator to join our team. This role puts you right where it counts: on-site with our project and commercial teams, supporting the smooth running of construction projects from the ground up. ABOUT THE ROLE Our Administrators are a valuable part of our team playing a pivotal role in supporting our day-to-day operations. Ensuring seamless communication between various departments and providing exceptional support to our team members and clients. This role offers an exciting opportunity to be at the heart of our operations, contributing to the smooth running of our projects. As our Commercial Administrator you will be: Supporting site teams with records, documentation, drawings and H&S files Preparing valuations, pricing documents and subcontractor communications Attending site meetings, taking minutes, and capturing progress Learning directly from experienced professionals across disciplines WHAT WE OFFER Competitive salary & profit share scheme Flexible working Car Allowance / Company Car Travel covered to any of our sites Extensive corporate benefits including, Private Medical, Pension 8% employers contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more One of the best learning and development programmes which is customizable to support your career progression goals. (c.7000 training sessions delivered year to date across the WATES Group) Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity. ( Subject to role .) To find out more about LIFE AT WATES please click on the following link We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group. If you would like clarity on any of our vacancies or to discuss career opportunities in strict confidence, please contact our In-House Recruitment Team directly via and one of us will get in touch as soon as possible. As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships. Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting Work for Wates Wates is one of the UK's leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment. We are driven by our purpose, 'reimagining places for people to thrive' and our three promises: Thriving places - working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity. Thriving planet - protecting nature and taking action on climate change by collaborating and innovating with our partners. Thriving people - creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care. We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
Jul 01, 2025
Full time
The Vacancy Be at the heart of the action. Learn, grow, and build something that matters. We're looking for a proactive, organised, and curious Commercial Administrator to join our team. This role puts you right where it counts: on-site with our project and commercial teams, supporting the smooth running of construction projects from the ground up. ABOUT THE ROLE Our Administrators are a valuable part of our team playing a pivotal role in supporting our day-to-day operations. Ensuring seamless communication between various departments and providing exceptional support to our team members and clients. This role offers an exciting opportunity to be at the heart of our operations, contributing to the smooth running of our projects. As our Commercial Administrator you will be: Supporting site teams with records, documentation, drawings and H&S files Preparing valuations, pricing documents and subcontractor communications Attending site meetings, taking minutes, and capturing progress Learning directly from experienced professionals across disciplines WHAT WE OFFER Competitive salary & profit share scheme Flexible working Car Allowance / Company Car Travel covered to any of our sites Extensive corporate benefits including, Private Medical, Pension 8% employers contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more One of the best learning and development programmes which is customizable to support your career progression goals. (c.7000 training sessions delivered year to date across the WATES Group) Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity. ( Subject to role .) To find out more about LIFE AT WATES please click on the following link We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group. If you would like clarity on any of our vacancies or to discuss career opportunities in strict confidence, please contact our In-House Recruitment Team directly via and one of us will get in touch as soon as possible. As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships. Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting Work for Wates Wates is one of the UK's leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment. We are driven by our purpose, 'reimagining places for people to thrive' and our three promises: Thriving places - working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity. Thriving planet - protecting nature and taking action on climate change by collaborating and innovating with our partners. Thriving people - creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care. We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
Property Administrator We are looking for an enthusiastic and highly motivated Customer Service Specialist (Also known locally as a Property Administrator ) to complement our Property Management Team within our Lettings Department in Bromley . As a Property Manager you will provide property management and tenancy support services to branches, landlords and tenants. We offer a competitive salary of £25,000, including the following benefits: Aviva Digicare + workplace / Car leasing and cycle to work scheme Colleague discount scheme / Perks at work / Gym discounts Life assurance / Workplace pension scheme What's in it for you as a Property Administrator? Get full training and development A good understanding of estate agency business Fast paced, fun environment Regular team meetings Full company briefings A career pathway Key responsibilities of a Property Administrator Act as a central point of contact managing the effective resolution of queries from clients and staff Coordinating urgent and routine repairs and maintenance Liaising with trades people/contractors and keeping customers up to date Organising safety inspections and managing remedial works Liaising with landlords following regular property visits Assisting customers with general tenancy queries Carrying out weekly partnership calls with colleagues and welcome calls with new customers Dealing promptly and courteously to communication with landlord, tenants, contractors, and internal partners Providing a first-class service to maximise customer retention Ensuring personal and team deadlines are met, service levels maintained and KPI's achieved Skills and Experience required to be successful as a Property Administrator Strong customer service skills and confident communicator Good team player Ability to stay calm under pressure Excellent negotiation and influencing skills Excellent planning and organisational skills Good analytical ability Connells Group, one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more! Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. CC00607
Jul 01, 2025
Full time
Property Administrator We are looking for an enthusiastic and highly motivated Customer Service Specialist (Also known locally as a Property Administrator ) to complement our Property Management Team within our Lettings Department in Bromley . As a Property Manager you will provide property management and tenancy support services to branches, landlords and tenants. We offer a competitive salary of £25,000, including the following benefits: Aviva Digicare + workplace / Car leasing and cycle to work scheme Colleague discount scheme / Perks at work / Gym discounts Life assurance / Workplace pension scheme What's in it for you as a Property Administrator? Get full training and development A good understanding of estate agency business Fast paced, fun environment Regular team meetings Full company briefings A career pathway Key responsibilities of a Property Administrator Act as a central point of contact managing the effective resolution of queries from clients and staff Coordinating urgent and routine repairs and maintenance Liaising with trades people/contractors and keeping customers up to date Organising safety inspections and managing remedial works Liaising with landlords following regular property visits Assisting customers with general tenancy queries Carrying out weekly partnership calls with colleagues and welcome calls with new customers Dealing promptly and courteously to communication with landlord, tenants, contractors, and internal partners Providing a first-class service to maximise customer retention Ensuring personal and team deadlines are met, service levels maintained and KPI's achieved Skills and Experience required to be successful as a Property Administrator Strong customer service skills and confident communicator Good team player Ability to stay calm under pressure Excellent negotiation and influencing skills Excellent planning and organisational skills Good analytical ability Connells Group, one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more! Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. CC00607
Team Administrator - FS Regulatory page is loaded Team Administrator - FS Regulatory Apply locations London time type Full time posted on Posted 3 Days Ago job requisition id JR101430 Job Description Job title: Team Administrator Job type: Full Time, Permanent Location: London Reports to: Secretarial Coordinator Main purpose of the role: To provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries and fee-earners that appropriately meets the requirements of the team. To support the team/office with regular and ad hoc administrative tasks and other secretarial tasks. Key relationships: Daily contact with Secretarial Co-ordinator for work allocation. Daily contact with Associates and Partners when delivering completed tasks. Occasional contact with Secretarial Manager for escalations or issues. Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: Diary and contact management Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Administrative tasks Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department(s) when necessary, e.g. for organising large volume printing, photocopying, document production. Effectively manage new client matter opening and any additional tasks and duties relating to this process, following Service Excellence workbooks and process throughout. Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required. Dealing with and submission of travel invoices and expense claims using Chrome River. Submitting invoices for payment through the Accounts Payable team and monitoring progress Prepare WIP reports to be reviewed by fee-earners. Supporting fee-earners, Secretarial Co-ordinator or Group Head on time recording (Intapp), including reporting as required. Supporting fee-earners with maintenance of InterAction; ensure new business contact details are entered and contacts from fee-earners Outlook address book are shared, updating changes of contact, and entering activities when a M&BD activity is planned with a client or target by own fee-earner, proactively downloading and printing reports on contacts ahead of meetings and pitches with the contact. Supporting team in updating information on the SharePoint intranet or in managing and maintaining particular pages. Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function. Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office. Preparation of key documents and correspondence. Assisting with simple typing tasks including digital dictation, copy typing and handwritten amendments. Using the firm's house style and proofreading all work to ensure that completed documents are delivered accurately and to a consistently high standard. Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution. Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank. Sourcing fee-earners' CVs for pitches and co-ordinating the update of the CVs. Project/matter support Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties. Duties may include but are not limited to uploading files to deal rooms and SharePoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required. Provide ad-hoc support to practice support team with tasks. Person specification: Education / Qualifications / Experience: GCSEs grade C/4 or above, or equivalent qualifications in English and Maths as a fundamental criterion Some office experience desirable, although training will be provided. General Skills: Client service orientated approach A proven working understanding of teamwork Problem solving skills and solutions focused Strong computer skills, specifically in relation to MS Office Good communication skills Strong spelling and grammar Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment Accountability and professionalism Attention to detail and discretion with confidential information Able to work effectively as part of a diverse and inclusive team Ability to touch type quickly and accurately Creative and forward-thinking approach to task Other requirements: Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required Awareness of and adherence to the firm's policies and values Firm introduction: Simmons & Simmons is a leading international law firm, providing clients with commercially aware legal advice, whenever and wherever they need it. We have over 1,600 people situated in key business and financial centres across Europe, the Middle East, and Asia. We understand that our firm is equal only to the strengths of our people and place great emphasis on recruiting and retaining staff who meet our high standards. Our philosophy for international growth has been to build practices around local teams who understand the culture, business and languages of the countries and regions in which we operate. In doing so, we believe that we have succeeded in developing a closely knit and cohesive network that meets local business needs as part of a global service. Our business services groups provide integrated support for our global operations. The firm is organised in line with our clients' requirements into key practice areas and sector groups. Our sector focus allows us to better appreciate the environment in which our clients operate and to work with them to achieve their objectives. Our client base includes leading financial institutions and a significant number of the current FTSE 100 and Fortune Global 500 companies. Our focus on a small number of sectors means we can understand and respond to our clients' needs. Our industry sectors are Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences and Telecoms, Media & Technology (TMT). We also focus on the E&I market, through our international projects and construction teams. We have a track record for innovation and delivering value to clients through new ways of working. The core practice areas, from which we draw our sector teams, are corporate, dispute resolution, employment, pensions & employee benefits, EU, competition & regulatory, financial markets, information, communications & technology, intellectual property, projects, real estate, and tax. For additional information on the firm, please visit our website at . Equal opportunities: We are committed to promoting equality and diversity in the firm and to equal opportunities in employment. We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes. At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in. Background screening: All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm's policy on the recruitment of ex-offenders is available on request. About Us Every day, our expert teams across Europe, the Middle East and Asia come together to solve some of the world's most complex challenges. We're an international melting pot of perspectives and experiences, united in helping to shape a better future for our clients, our people and our communities. A place for ideas, skills . click apply for full job details
Jun 30, 2025
Full time
Team Administrator - FS Regulatory page is loaded Team Administrator - FS Regulatory Apply locations London time type Full time posted on Posted 3 Days Ago job requisition id JR101430 Job Description Job title: Team Administrator Job type: Full Time, Permanent Location: London Reports to: Secretarial Coordinator Main purpose of the role: To provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries and fee-earners that appropriately meets the requirements of the team. To support the team/office with regular and ad hoc administrative tasks and other secretarial tasks. Key relationships: Daily contact with Secretarial Co-ordinator for work allocation. Daily contact with Associates and Partners when delivering completed tasks. Occasional contact with Secretarial Manager for escalations or issues. Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: Diary and contact management Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Administrative tasks Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department(s) when necessary, e.g. for organising large volume printing, photocopying, document production. Effectively manage new client matter opening and any additional tasks and duties relating to this process, following Service Excellence workbooks and process throughout. Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required. Dealing with and submission of travel invoices and expense claims using Chrome River. Submitting invoices for payment through the Accounts Payable team and monitoring progress Prepare WIP reports to be reviewed by fee-earners. Supporting fee-earners, Secretarial Co-ordinator or Group Head on time recording (Intapp), including reporting as required. Supporting fee-earners with maintenance of InterAction; ensure new business contact details are entered and contacts from fee-earners Outlook address book are shared, updating changes of contact, and entering activities when a M&BD activity is planned with a client or target by own fee-earner, proactively downloading and printing reports on contacts ahead of meetings and pitches with the contact. Supporting team in updating information on the SharePoint intranet or in managing and maintaining particular pages. Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function. Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office. Preparation of key documents and correspondence. Assisting with simple typing tasks including digital dictation, copy typing and handwritten amendments. Using the firm's house style and proofreading all work to ensure that completed documents are delivered accurately and to a consistently high standard. Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution. Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank. Sourcing fee-earners' CVs for pitches and co-ordinating the update of the CVs. Project/matter support Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties. Duties may include but are not limited to uploading files to deal rooms and SharePoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required. Provide ad-hoc support to practice support team with tasks. Person specification: Education / Qualifications / Experience: GCSEs grade C/4 or above, or equivalent qualifications in English and Maths as a fundamental criterion Some office experience desirable, although training will be provided. General Skills: Client service orientated approach A proven working understanding of teamwork Problem solving skills and solutions focused Strong computer skills, specifically in relation to MS Office Good communication skills Strong spelling and grammar Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment Accountability and professionalism Attention to detail and discretion with confidential information Able to work effectively as part of a diverse and inclusive team Ability to touch type quickly and accurately Creative and forward-thinking approach to task Other requirements: Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required Awareness of and adherence to the firm's policies and values Firm introduction: Simmons & Simmons is a leading international law firm, providing clients with commercially aware legal advice, whenever and wherever they need it. We have over 1,600 people situated in key business and financial centres across Europe, the Middle East, and Asia. We understand that our firm is equal only to the strengths of our people and place great emphasis on recruiting and retaining staff who meet our high standards. Our philosophy for international growth has been to build practices around local teams who understand the culture, business and languages of the countries and regions in which we operate. In doing so, we believe that we have succeeded in developing a closely knit and cohesive network that meets local business needs as part of a global service. Our business services groups provide integrated support for our global operations. The firm is organised in line with our clients' requirements into key practice areas and sector groups. Our sector focus allows us to better appreciate the environment in which our clients operate and to work with them to achieve their objectives. Our client base includes leading financial institutions and a significant number of the current FTSE 100 and Fortune Global 500 companies. Our focus on a small number of sectors means we can understand and respond to our clients' needs. Our industry sectors are Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences and Telecoms, Media & Technology (TMT). We also focus on the E&I market, through our international projects and construction teams. We have a track record for innovation and delivering value to clients through new ways of working. The core practice areas, from which we draw our sector teams, are corporate, dispute resolution, employment, pensions & employee benefits, EU, competition & regulatory, financial markets, information, communications & technology, intellectual property, projects, real estate, and tax. For additional information on the firm, please visit our website at . Equal opportunities: We are committed to promoting equality and diversity in the firm and to equal opportunities in employment. We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes. At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in. Background screening: All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm's policy on the recruitment of ex-offenders is available on request. About Us Every day, our expert teams across Europe, the Middle East and Asia come together to solve some of the world's most complex challenges. We're an international melting pot of perspectives and experiences, united in helping to shape a better future for our clients, our people and our communities. A place for ideas, skills . click apply for full job details
Founded in 1992, Galliard Homes is one of London's largest privately-owned property development and management group, with over 250 employees and a £4 billion portfolio. We deliver residential, mixed-use, hospitality, and commercial projects across London, the Home Counties, and the Midlands. Galliard Estate Management, known as GEM, is our in-house property management business. GEM manages over 35 developments, covering a wide range of residential and mixed-use schemes, from high-rise to high-end, across both private and affordable properties. The Position Working alongside the wider accounts department, as well as our property managers, a Credit Control & Legal Administrator is responsible for recovering funds from outstanding payments from leaseholders and issuing legal documents while partnering with the wider service charge accounts team. This position is based in our Head Office in Loughton, Essex, five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday of 09:00am - 17:00pm on Fridays. Duties include but are not limited to: Proactively manage and recover service charge arrears through telephone, email correspondence and arrears letters. Negotiate and agree payment plans with leaseholders in line with company policy. Produce instructions to debt recovery and ensure follow ups and enquiries are responded to. Prepare and issue legal packs (LPE1s) for property sales and re-mortgages and respond to leaseholder and solicitor enquiries. Produce and manage other legal documents such as parking licenses, pet permits. Process daily receipts, reconcile payments, and follow up on any unallocated or missing items. Accept card payments over the phone and allocate them to the correct leaseholder accounts on the system. Liaise with solicitors and buyers during the sale of assignment of leasehold properties, processing Notices of Assignment, Notices of Charge, and updating leaseholder contact records. Assist with maintaining leaseholder records including change of address, phone numbers, and email addresses. Support compliance administration including obtaining Land Registry documents and handling Building Safety Act and landlord licensing certificate enquiries. Handle incoming calls and email queries from residents and leaseholders professionally and efficiently. Provide general administrative support to the Property Management and Accounts team, such as running mail merges and arrears lists. The Person This is an excellent role for someone with experience in property management, residential housing, service charge, or a similar environment. Even if you do not have direct experience in credit control, we still encourage you to apply as full training will be provided. We are seeking a proactive and highly organised professional with strong communication skills and a commitment to providing a high level of service. The ideal candidate will be comfortable handling multiple tasks and shifting priorities in a busy environment. Flexibility, responsiveness, and the ability to adapt to changing demands is key to success in this role. Understanding of leasehold properties and service charge principles. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Proven ability to handle sensitive and sometimes challenging conversations. Strong background in an administrative and customer service environment. Ability to manage workload and adjust priorities quickly in response to changing needs. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Professional and courteous manner when liaising with leaseholders, external stakeholders, and internal teams. Experience in credit control, property administration, service charge related work, or similar. Familiarity with the Leasehold Reform Act and Landlord and Tenant Act. Basic understanding of legal processes relating to arrears recovery and leasehold assignments. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Life assurance Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Volunteering opportunities Sponsorship of professional qualifications and accreditations
Jun 28, 2025
Full time
Founded in 1992, Galliard Homes is one of London's largest privately-owned property development and management group, with over 250 employees and a £4 billion portfolio. We deliver residential, mixed-use, hospitality, and commercial projects across London, the Home Counties, and the Midlands. Galliard Estate Management, known as GEM, is our in-house property management business. GEM manages over 35 developments, covering a wide range of residential and mixed-use schemes, from high-rise to high-end, across both private and affordable properties. The Position Working alongside the wider accounts department, as well as our property managers, a Credit Control & Legal Administrator is responsible for recovering funds from outstanding payments from leaseholders and issuing legal documents while partnering with the wider service charge accounts team. This position is based in our Head Office in Loughton, Essex, five days per week. The working hours are 09:00am to 17:30pm Monday to Thursday, with a shorter workday of 09:00am - 17:00pm on Fridays. Duties include but are not limited to: Proactively manage and recover service charge arrears through telephone, email correspondence and arrears letters. Negotiate and agree payment plans with leaseholders in line with company policy. Produce instructions to debt recovery and ensure follow ups and enquiries are responded to. Prepare and issue legal packs (LPE1s) for property sales and re-mortgages and respond to leaseholder and solicitor enquiries. Produce and manage other legal documents such as parking licenses, pet permits. Process daily receipts, reconcile payments, and follow up on any unallocated or missing items. Accept card payments over the phone and allocate them to the correct leaseholder accounts on the system. Liaise with solicitors and buyers during the sale of assignment of leasehold properties, processing Notices of Assignment, Notices of Charge, and updating leaseholder contact records. Assist with maintaining leaseholder records including change of address, phone numbers, and email addresses. Support compliance administration including obtaining Land Registry documents and handling Building Safety Act and landlord licensing certificate enquiries. Handle incoming calls and email queries from residents and leaseholders professionally and efficiently. Provide general administrative support to the Property Management and Accounts team, such as running mail merges and arrears lists. The Person This is an excellent role for someone with experience in property management, residential housing, service charge, or a similar environment. Even if you do not have direct experience in credit control, we still encourage you to apply as full training will be provided. We are seeking a proactive and highly organised professional with strong communication skills and a commitment to providing a high level of service. The ideal candidate will be comfortable handling multiple tasks and shifting priorities in a busy environment. Flexibility, responsiveness, and the ability to adapt to changing demands is key to success in this role. Understanding of leasehold properties and service charge principles. Excellent communication skills across face-to-face, telephone, and email interactions, with a professional approach. Proven ability to handle sensitive and sometimes challenging conversations. Strong background in an administrative and customer service environment. Ability to manage workload and adjust priorities quickly in response to changing needs. Proficient in basic Microsoft packages including Word, Excel and Outlook with the ability to learn new systems as needed. Exceptional administration skills, with strong attention to detail and accuracy. Professional and courteous manner when liaising with leaseholders, external stakeholders, and internal teams. Experience in credit control, property administration, service charge related work, or similar. Familiarity with the Leasehold Reform Act and Landlord and Tenant Act. Basic understanding of legal processes relating to arrears recovery and leasehold assignments. The Benefits As a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from: Life assurance Critical illness insurance Matching contribution pension scheme Discretionary salary and bonus review Employee assistance programme Discounted gym memberships Cycle to Work Scheme Volunteering opportunities Sponsorship of professional qualifications and accreditations
Client Accounts Administrator We are looking for motivated Accounts Administrators to join our busy Client Accounts team in in Leighton Buzzard. Our Accounts Administrators provide support to our Lettings Branches, Landlords and Tenants. If you enjoy working as part of a team, are interested in accounts or administration and are dedicated in providing a high level of service, then this could be the role for you! You will be responsible for: Check property, landlord & tenant details on client accounts computer system and ensure all charges for fees are correctly raised. Process renewals, terminations of tenancies and return of deposits. Perform other administration tasks related to the letting of properties. Process supplier invoices and handle queries from suppliers. Ensure all funds received are identified and allocated correctly. Process rents received and remit to landlord daily by Faster Payments & Cheque. Perform bank and fee reconciliations. Produce statements to landlords detailing transactions on account. Process requests from internal and external customers. Handle queries coming into the department via phone and email in a timely and professional manner. Be responsible for ensuring that all tasks carried out are in line with internal processes and meet current legislation. Ad hoc duties as required by line manager. Your experience and skills will include: Excellent communication and customer service skills with the confidence to deal with challenging queries via phone and email Excellent PC and related technology skills Excellent writing skills Good analytical ability Ability to stay calm under pressure and work to tight deadlines Flexible approach to working especially at peak times such as month end Basic accounts/bookkeeping background an advantage but not necessary Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. Don't meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Connells Group we are dedicated to building a diverse, inclusive and authentic workplace. So, if you're excited about this role but your experience doesn't fit perfectly with every aspect of the job description, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities. CF00657
Jun 28, 2025
Full time
Client Accounts Administrator We are looking for motivated Accounts Administrators to join our busy Client Accounts team in in Leighton Buzzard. Our Accounts Administrators provide support to our Lettings Branches, Landlords and Tenants. If you enjoy working as part of a team, are interested in accounts or administration and are dedicated in providing a high level of service, then this could be the role for you! You will be responsible for: Check property, landlord & tenant details on client accounts computer system and ensure all charges for fees are correctly raised. Process renewals, terminations of tenancies and return of deposits. Perform other administration tasks related to the letting of properties. Process supplier invoices and handle queries from suppliers. Ensure all funds received are identified and allocated correctly. Process rents received and remit to landlord daily by Faster Payments & Cheque. Perform bank and fee reconciliations. Produce statements to landlords detailing transactions on account. Process requests from internal and external customers. Handle queries coming into the department via phone and email in a timely and professional manner. Be responsible for ensuring that all tasks carried out are in line with internal processes and meet current legislation. Ad hoc duties as required by line manager. Your experience and skills will include: Excellent communication and customer service skills with the confidence to deal with challenging queries via phone and email Excellent PC and related technology skills Excellent writing skills Good analytical ability Ability to stay calm under pressure and work to tight deadlines Flexible approach to working especially at peak times such as month end Basic accounts/bookkeeping background an advantage but not necessary Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. Don't meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Connells Group we are dedicated to building a diverse, inclusive and authentic workplace. So, if you're excited about this role but your experience doesn't fit perfectly with every aspect of the job description, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities. CF00657
Property Manager 25,000 p/a, Burgess Hill, 4 days per week + alternate Saturdays, Permanent, free parking, free tea and coffee, pension scheme, company events, reduced hours over Christmas without affecting annual leave. The Role Our client, a friendly and well-established lettings agency based in Burgess Hill town centre, is looking for a reliable and organised Property Manager to join their supportive team. This is a hands-on role reporting to the Lettings Manager, responsible for managing a portfolio of residential rental properties and ensuring smooth day-to-day operations within the lettings department. Managing a portfolio of residential rental properties Organising repairs and maintenance with approved contractors Acting as a key point of contact for tenants and landlords Carrying out regular property inspections Ensuring all compliance and paperwork is up to date Liaising effectively with contractors and internal teams Logging and resolving maintenance issues promptly Managing check-ins, check-outs, and tenancy renewals Requirements Some prior experience in lettings or property management is highly desirable. The successful candidate will be well-organised, communicative, and confident managing multiple tasks with a professional and approachable manner. A full UK driving licence is required. This role could suit someone who has worked as a Lettings Coordinator, Property Administrator, or Tenancy Manager. Company Information Our client is an independent, family run business and operates within the residential lettings sector, known for delivering excellent service and maintaining a friendly, collaborative working culture. The business is professional yet approachable, with a strong reputation locally and a commitment to supporting its team and customers alike. Package 25,000 p/a Burgess Hill Town centre location 4 weekdays (9am-6pm) and every other Saturday (9am-5pm) Free parking Free tea and coffee Company events Reduced hours over Christmas Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion.
Jun 27, 2025
Full time
Property Manager 25,000 p/a, Burgess Hill, 4 days per week + alternate Saturdays, Permanent, free parking, free tea and coffee, pension scheme, company events, reduced hours over Christmas without affecting annual leave. The Role Our client, a friendly and well-established lettings agency based in Burgess Hill town centre, is looking for a reliable and organised Property Manager to join their supportive team. This is a hands-on role reporting to the Lettings Manager, responsible for managing a portfolio of residential rental properties and ensuring smooth day-to-day operations within the lettings department. Managing a portfolio of residential rental properties Organising repairs and maintenance with approved contractors Acting as a key point of contact for tenants and landlords Carrying out regular property inspections Ensuring all compliance and paperwork is up to date Liaising effectively with contractors and internal teams Logging and resolving maintenance issues promptly Managing check-ins, check-outs, and tenancy renewals Requirements Some prior experience in lettings or property management is highly desirable. The successful candidate will be well-organised, communicative, and confident managing multiple tasks with a professional and approachable manner. A full UK driving licence is required. This role could suit someone who has worked as a Lettings Coordinator, Property Administrator, or Tenancy Manager. Company Information Our client is an independent, family run business and operates within the residential lettings sector, known for delivering excellent service and maintaining a friendly, collaborative working culture. The business is professional yet approachable, with a strong reputation locally and a commitment to supporting its team and customers alike. Package 25,000 p/a Burgess Hill Town centre location 4 weekdays (9am-6pm) and every other Saturday (9am-5pm) Free parking Free tea and coffee Company events Reduced hours over Christmas Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion.
Student Cribs are the largest provider of second and third year housing in the UK. To date, Student Cribs has over 1000 properties (over 4,900 beds) in 24 cities. Student Cribs finds, buys, refurbishes, lets, and manages high quality student houses and flats on behalf of its investors. The whole process is managed in-house to ensure high brand standards across the portfolio with a focus on customer service and tenant enjoyment. We have a significant amount of investment to fuel future fast growth, which will enable Student Cribs to continue to be the primary national brand giving second and third year students a safe, reliable, and exciting choice when renting their first home. We are looking for a skilled and experienced Portfolio Administrator to join our team! - Leading on the tenancy lifecycle, working with Tenants and Guarantors to complete document validation, right to rent checks, and contract signing. - Ensuring replacement tenancies run smoothly from start to finish. - Own the lettings season for your region. - Conduct weekly tenancy audits and reporting on KPIs daily. - Maintain updated contract templates in line with legislative changes in the sector. - Maintain updated processes and work to improve processes in line with business needs. - Assisting with Handover desk-based jobs, owning the move in process to ensure all tenants enter properties correctly. - Management of Regional inbox - flagging emails to city Portfolio Manager, escalating emails as required and forwarding emails to correct departments if required. Monitoring of key data points, presenting them to Region Portfolio Manager in agreed schedule. Inspections, internal FRAs, triage calls, condition and cleanliness ratings, available beds to let, contracted beds, council inspections etc. - Complete allocated triage with WhatsApp video calls for general issues (WIFI, access/key issues, tripped electric). - Management of the council tax process, validation of Council Tax Exemption, confirmation of non-student status and liability, uploading required information to relevant council and handling of any council tax bill in a timely manner to avoid fines. - Provide administrative support for all areas of compliance including gas and electrical safety, water management, asbestos, lifts, and fire safety. Arranging access where required and joint attendance of Maintenance Operative if required. - Program internal risk assessments on time, appropriate certification is loaded onto the IT systems and remedial actions are raised as issues. - Program internal inspection on time, reports loaded onto the IT systems and remedial actions are raised as issues. - Assist with the HMO license applications preparation, downloading of certificates, floorplans and risk assessments. - Program any council inspections or visits with the Portfolio Managers, Maintenance Operative or Compliance Officer as required. - Uploading documents and assets to the system. Inventories, floorplans, new noncompliance assets, warranties etc. - Assist with business needs during peak times as needed Compliance Tasks - Completing and paying for the HMO application. This includes any queries, inspections, pre-inspections and resolutions of any license conditions. - Attending any ANUK or Fire Service inspection, with Compliance Officers if required, ensuring all standards are met and documentation provided. Pre-inspecting if any concerns. - Liaising with the Compliance Officers on any challenges or quotes to bring the property to the required compliant standard. - Monitoring of any weekly or monthly fire alarm inspections to ensure completed via the Maintenance Operative. - Assist with any investigation into a Health and Safety incident. Liaising with tenants as required, collection of evidence, implementation of any new procedures. - Attending block audits with Compliance Officers to ensure knowledge of all block compliance and health and safety risks. Experience & Skills - Self-motivation - you stay up to date on legislative changes and are proactive about raising any issues through your management structure. - Do it right, do it once - you consistently operate at pace with high levels of accuracy and attention to detail, self-correcting as you go. - Communication comes naturally - you will work with a variety of stakeholders in this role, your ability to communicate verbally and in writing is a key strength. - Comfortable driving - you will be pushing forward a variety of different tasks at any one time. You can manage changing priorities, your own time and multiple projects. - People matter - you thrive on building relationships with your internal stakeholders and are keen to support your region's portfolio compliance from all aspects. Further Details - Location: London - Discretionary performance-based bonus of up to 25% - Hours: 9:00am - 18:00pm, Monday to Friday with the ability to work some weekends where required (especially during mid-June and mid-August) - Company phone & laptop provided - Full UK driving license desired, but not essential
Jun 23, 2025
Full time
Student Cribs are the largest provider of second and third year housing in the UK. To date, Student Cribs has over 1000 properties (over 4,900 beds) in 24 cities. Student Cribs finds, buys, refurbishes, lets, and manages high quality student houses and flats on behalf of its investors. The whole process is managed in-house to ensure high brand standards across the portfolio with a focus on customer service and tenant enjoyment. We have a significant amount of investment to fuel future fast growth, which will enable Student Cribs to continue to be the primary national brand giving second and third year students a safe, reliable, and exciting choice when renting their first home. We are looking for a skilled and experienced Portfolio Administrator to join our team! - Leading on the tenancy lifecycle, working with Tenants and Guarantors to complete document validation, right to rent checks, and contract signing. - Ensuring replacement tenancies run smoothly from start to finish. - Own the lettings season for your region. - Conduct weekly tenancy audits and reporting on KPIs daily. - Maintain updated contract templates in line with legislative changes in the sector. - Maintain updated processes and work to improve processes in line with business needs. - Assisting with Handover desk-based jobs, owning the move in process to ensure all tenants enter properties correctly. - Management of Regional inbox - flagging emails to city Portfolio Manager, escalating emails as required and forwarding emails to correct departments if required. Monitoring of key data points, presenting them to Region Portfolio Manager in agreed schedule. Inspections, internal FRAs, triage calls, condition and cleanliness ratings, available beds to let, contracted beds, council inspections etc. - Complete allocated triage with WhatsApp video calls for general issues (WIFI, access/key issues, tripped electric). - Management of the council tax process, validation of Council Tax Exemption, confirmation of non-student status and liability, uploading required information to relevant council and handling of any council tax bill in a timely manner to avoid fines. - Provide administrative support for all areas of compliance including gas and electrical safety, water management, asbestos, lifts, and fire safety. Arranging access where required and joint attendance of Maintenance Operative if required. - Program internal risk assessments on time, appropriate certification is loaded onto the IT systems and remedial actions are raised as issues. - Program internal inspection on time, reports loaded onto the IT systems and remedial actions are raised as issues. - Assist with the HMO license applications preparation, downloading of certificates, floorplans and risk assessments. - Program any council inspections or visits with the Portfolio Managers, Maintenance Operative or Compliance Officer as required. - Uploading documents and assets to the system. Inventories, floorplans, new noncompliance assets, warranties etc. - Assist with business needs during peak times as needed Compliance Tasks - Completing and paying for the HMO application. This includes any queries, inspections, pre-inspections and resolutions of any license conditions. - Attending any ANUK or Fire Service inspection, with Compliance Officers if required, ensuring all standards are met and documentation provided. Pre-inspecting if any concerns. - Liaising with the Compliance Officers on any challenges or quotes to bring the property to the required compliant standard. - Monitoring of any weekly or monthly fire alarm inspections to ensure completed via the Maintenance Operative. - Assist with any investigation into a Health and Safety incident. Liaising with tenants as required, collection of evidence, implementation of any new procedures. - Attending block audits with Compliance Officers to ensure knowledge of all block compliance and health and safety risks. Experience & Skills - Self-motivation - you stay up to date on legislative changes and are proactive about raising any issues through your management structure. - Do it right, do it once - you consistently operate at pace with high levels of accuracy and attention to detail, self-correcting as you go. - Communication comes naturally - you will work with a variety of stakeholders in this role, your ability to communicate verbally and in writing is a key strength. - Comfortable driving - you will be pushing forward a variety of different tasks at any one time. You can manage changing priorities, your own time and multiple projects. - People matter - you thrive on building relationships with your internal stakeholders and are keen to support your region's portfolio compliance from all aspects. Further Details - Location: London - Discretionary performance-based bonus of up to 25% - Hours: 9:00am - 18:00pm, Monday to Friday with the ability to work some weekends where required (especially during mid-June and mid-August) - Company phone & laptop provided - Full UK driving license desired, but not essential
The Role This is an initial 6 month fixed term contract with the likelihood of the role turning permanent. You will act as a Customer Service Administrator as part of a team of 8. Duties will include (but not exhaustive): Responding to queries via email, post and telephone. Completing anti-money laundering checks as part of all customer due diligence, internal and external fraud controls. Office administration, including scanning documents. About You: Motivated Excellent communication skills (both verbal and written) Financial Services Experience (desired) Professional attitude and appearance (office presentable) Computer literate; Excel, Word and Outlook Highly organised with efficient time management and the ability to prioritise workload The package includes a competitive salary and benefits. Reporting to Client Services Manager The Company We are a financial services business, specifically an Investment Manager and an Authorised Corporate Director (ACD) to several ranges of regulated retail funds totalling over £11.5Bn. The funds managed include multi-manager, direct equity, mixed investments, derivatives and property. An ACD is authorised by the Financial Conduct Authority to establish and manage Collective Investment Schemes (Funds). The responsibilities of an ACD include maintaining a register of investors, including the settlement of client money, arranging safe custody and valuing the assets held by funds in order to create buying and selling prices of the funds. Margetts focusses on retail investors and also provides fund management to several ranges of Multi Manager funds. We currently employ approximately 80 members of staff across multiple departments. We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.
Jun 19, 2025
Full time
The Role This is an initial 6 month fixed term contract with the likelihood of the role turning permanent. You will act as a Customer Service Administrator as part of a team of 8. Duties will include (but not exhaustive): Responding to queries via email, post and telephone. Completing anti-money laundering checks as part of all customer due diligence, internal and external fraud controls. Office administration, including scanning documents. About You: Motivated Excellent communication skills (both verbal and written) Financial Services Experience (desired) Professional attitude and appearance (office presentable) Computer literate; Excel, Word and Outlook Highly organised with efficient time management and the ability to prioritise workload The package includes a competitive salary and benefits. Reporting to Client Services Manager The Company We are a financial services business, specifically an Investment Manager and an Authorised Corporate Director (ACD) to several ranges of regulated retail funds totalling over £11.5Bn. The funds managed include multi-manager, direct equity, mixed investments, derivatives and property. An ACD is authorised by the Financial Conduct Authority to establish and manage Collective Investment Schemes (Funds). The responsibilities of an ACD include maintaining a register of investors, including the settlement of client money, arranging safe custody and valuing the assets held by funds in order to create buying and selling prices of the funds. Margetts focusses on retail investors and also provides fund management to several ranges of Multi Manager funds. We currently employ approximately 80 members of staff across multiple departments. We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.
Provide administrative support to the Property Managers in the portfolio team across circa 300 tenancies. The Portfolio Lettings Administrator involves providing a wide range of support functions for the team, including liaising with the team to progress tenancies, dealing with renewals, speaking to landlords and tenants, as well as dealing with third parties. Requirements Draw up tenancy agreements, contracts, and relevant Lettings Administration Maintain the computerised property records system Build relationships with landlords and tenants Raise invoices as required Be a first approver for service partner invoices and disputing/investigating these where required Provide general administrative support to managers and team Book EPCs, EICRs, check-in inventories, gas safety checks, and cleans as necessary Complete 'right to rent' checks Carry out referencing checks on tenants Prepare section 21, 8, 48 notices with prescribed information for review by property manager as needed Deliver excellent customer service and communication Build trusted relationships with colleagues, clients, tenants, and service partners Seek opportunities to increase revenue for the department and spot cross-selling opportunities that benefit the company Additional Requirements Property management experience in a similar role Excellent interpersonal skills and effective communication Ability to prioritise workload and work effectively under pressure Ability to handle difficult situations professionally Proficiency in MS Office (Outlook, Word, Excel) Strong team ethic and ability to work independently or collaboratively Flexibility to respond to varying demands of the role Hybrid working arrangement Benefits Holidays: 25 days, increasing to 30 with service Enhanced auto-enrolment pension scheme Life assurance Interest-free season ticket loans Cycle to work scheme Health and wellbeing vouchers Employee Assistance Programme Remote GP access Discount platform for retailers and services Family and wellbeing policies including maternity, menopause, neurodiversity, and sick pay Flexible Benefits Up to 5 additional holiday days Discounted gym membership Discounted private medical and critical illness insurance We value diversity and are committed to creating an inclusive workplace. We welcome applicants from all backgrounds and encourage you to apply even if you don't meet every requirement. We will support your development to succeed in this role.
Jun 18, 2025
Full time
Provide administrative support to the Property Managers in the portfolio team across circa 300 tenancies. The Portfolio Lettings Administrator involves providing a wide range of support functions for the team, including liaising with the team to progress tenancies, dealing with renewals, speaking to landlords and tenants, as well as dealing with third parties. Requirements Draw up tenancy agreements, contracts, and relevant Lettings Administration Maintain the computerised property records system Build relationships with landlords and tenants Raise invoices as required Be a first approver for service partner invoices and disputing/investigating these where required Provide general administrative support to managers and team Book EPCs, EICRs, check-in inventories, gas safety checks, and cleans as necessary Complete 'right to rent' checks Carry out referencing checks on tenants Prepare section 21, 8, 48 notices with prescribed information for review by property manager as needed Deliver excellent customer service and communication Build trusted relationships with colleagues, clients, tenants, and service partners Seek opportunities to increase revenue for the department and spot cross-selling opportunities that benefit the company Additional Requirements Property management experience in a similar role Excellent interpersonal skills and effective communication Ability to prioritise workload and work effectively under pressure Ability to handle difficult situations professionally Proficiency in MS Office (Outlook, Word, Excel) Strong team ethic and ability to work independently or collaboratively Flexibility to respond to varying demands of the role Hybrid working arrangement Benefits Holidays: 25 days, increasing to 30 with service Enhanced auto-enrolment pension scheme Life assurance Interest-free season ticket loans Cycle to work scheme Health and wellbeing vouchers Employee Assistance Programme Remote GP access Discount platform for retailers and services Family and wellbeing policies including maternity, menopause, neurodiversity, and sick pay Flexible Benefits Up to 5 additional holiday days Discounted gym membership Discounted private medical and critical illness insurance We value diversity and are committed to creating an inclusive workplace. We welcome applicants from all backgrounds and encourage you to apply even if you don't meet every requirement. We will support your development to succeed in this role.
An exciting opportunity has arisen for a Conveyancing Assistant - Post-Completion to join a property department at a well-established legal practice that specialises in delivering a broad range of property and private client services. The full-time role offers salary of £29,000 and benefits. As a Conveyancing Assistant, you will oversee all post-completion tasks, including submitting SDLT returns and Land Registry applications. You will be responsible for: Handle and resolve Land Registry requisitions efficiently. Communicate with clients, lenders, and third parties to provide updates on registration and completion. Finalise legal documents, close files, and coordinate archiving procedures. Support administrative functions such as billing and maintaining accurate records within the case management system. What we are looking for: Previously worked as a Conveyancing Assistant, Conveyancing Secretary, Post-Completion Assistant, Post-Completion Clerk, Post-Completion Associate, Post-Completion Advisor, Property Legal Secretary, Residential Conveyancing Secretary, Conveyancing Administrator, Legal Assistant, Real Estate Legal Secretary, Post-Completion Legal Assistant, Conveyancing Case Handler, Property Law Secretary, Land Registry Assistant or in a similar role. Strong knowledge of the conveyancing process, with a focus on post-completion tasks. Strong communication skills, both written and verbal. Skilled in Microsoft Office and familiar with legal case management software Apply now for this exceptional Conveyancing Assistant opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Jun 18, 2025
Full time
An exciting opportunity has arisen for a Conveyancing Assistant - Post-Completion to join a property department at a well-established legal practice that specialises in delivering a broad range of property and private client services. The full-time role offers salary of £29,000 and benefits. As a Conveyancing Assistant, you will oversee all post-completion tasks, including submitting SDLT returns and Land Registry applications. You will be responsible for: Handle and resolve Land Registry requisitions efficiently. Communicate with clients, lenders, and third parties to provide updates on registration and completion. Finalise legal documents, close files, and coordinate archiving procedures. Support administrative functions such as billing and maintaining accurate records within the case management system. What we are looking for: Previously worked as a Conveyancing Assistant, Conveyancing Secretary, Post-Completion Assistant, Post-Completion Clerk, Post-Completion Associate, Post-Completion Advisor, Property Legal Secretary, Residential Conveyancing Secretary, Conveyancing Administrator, Legal Assistant, Real Estate Legal Secretary, Post-Completion Legal Assistant, Conveyancing Case Handler, Property Law Secretary, Land Registry Assistant or in a similar role. Strong knowledge of the conveyancing process, with a focus on post-completion tasks. Strong communication skills, both written and verbal. Skilled in Microsoft Office and familiar with legal case management software Apply now for this exceptional Conveyancing Assistant opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
An exciting opportunity has arisen for a Conveyancing Secretary a well-established legal practice that specialises in delivering a broad range of property and private client services. The full-time role offers salary up to £29,000 and benefits. As a Conveyancing Secretary, you will be supporting fee earners within the conveyancing department to ensure the smooth running of client transactions and legal administration. You will be responsible for: Drafting legal documents, forms, and letters using audio dictation. Managing correspondence including emails, post, and telephone queries. Opening and closing client files and updating internal systems. Coordinating document printing, scanning, and file organisation. Assisting with the billing process and liaising with accounts. Requesting bank transfers and processing client funds securely. Preparing documentation such as lease extensions, deeds, and completion statements. Submitting applications and documents via the Land Registry portal. What we are looking for: Previously worked as a Conveyancing Secretary, Property Legal Secretary, Legal Secretary, Conveyancing Assistant, Legal Assistant, Property Secretary, Conveyancing Legal PA, Legal Administrator, Conveyancing Admin Assistant, Property Law Secretary, Legal Typist or in a similar role. Fast and accurate audio typing and document preparation skills. Excellent organisational ability with strong attention to detail. Confident and professional communicator, comfortable dealing with clients and internal teams. Apply now for this exceptional Conveyancing Secretary opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Jun 17, 2025
Full time
An exciting opportunity has arisen for a Conveyancing Secretary a well-established legal practice that specialises in delivering a broad range of property and private client services. The full-time role offers salary up to £29,000 and benefits. As a Conveyancing Secretary, you will be supporting fee earners within the conveyancing department to ensure the smooth running of client transactions and legal administration. You will be responsible for: Drafting legal documents, forms, and letters using audio dictation. Managing correspondence including emails, post, and telephone queries. Opening and closing client files and updating internal systems. Coordinating document printing, scanning, and file organisation. Assisting with the billing process and liaising with accounts. Requesting bank transfers and processing client funds securely. Preparing documentation such as lease extensions, deeds, and completion statements. Submitting applications and documents via the Land Registry portal. What we are looking for: Previously worked as a Conveyancing Secretary, Property Legal Secretary, Legal Secretary, Conveyancing Assistant, Legal Assistant, Property Secretary, Conveyancing Legal PA, Legal Administrator, Conveyancing Admin Assistant, Property Law Secretary, Legal Typist or in a similar role. Fast and accurate audio typing and document preparation skills. Excellent organisational ability with strong attention to detail. Confident and professional communicator, comfortable dealing with clients and internal teams. Apply now for this exceptional Conveyancing Secretary opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
The Opportunity A respected and long-established independent estate agency in South London is seeking a highly organised, proactive Group Administration Manager. With offices in Peckham and London Bridge, the business operates across Sales, Lettings, and Property Management, and is known for delivering a high standard of service. This is a hands-on, varied support role that works closely with the Group Managing Director and senior stakeholders across multiple departments. The Role You'll be instrumental in the smooth running of daily operations, helping the team deliver a professional, efficient, and client-focused service. This is an office-based position with broad responsibilities, from front-of-house duties to tenancy progression, CRM management, marketing support, and operational coordination. Key Responsibilities Act as front-of-house across both offices - handling calls, emails, and client visits with professionalism Maintain and manage CRM systems (Alto essential, Rex desirable): update listings, log enquiries, book viewings, and maintain data accuracy Administer tenancy progression and associated documentation (agency agreements, AML compliance, advertising, etc.) Oversee office operations - supplies, keys, cleanliness, and presentation Support marketing initiatives - canvassing, portal listings, brochures, and mail-outs Liaise with clients, contractors, and leads - triaging and directing enquiries as needed Assist sales, lettings, and property management teams with general admin and occasional negotiation or viewing cover Ideal Candidate Profile 3-4 years' experience in residential property, ideally in lettings/sales administration or tenancy progression Familiar with Alto (essential) and preferably Rex Excellent communication and organisational skills Able to handle a fast-paced, multi-tasking environment Confident, professional presentation and phone manner No driving licence required Package & Benefits Salary up to £35,000 depending on experience Based 4 days in Peckham, 1 day in London Bridge Working hours: Mon-Thurs 8.45am-5.45pm, Fri 8.45am-5.00pm 20 days holiday + bank holidays (plus 1 extra day per year of service) Exposure to senior leadership with development opportunities Friendly, supportive, and close-knit office culture
Jun 17, 2025
Full time
The Opportunity A respected and long-established independent estate agency in South London is seeking a highly organised, proactive Group Administration Manager. With offices in Peckham and London Bridge, the business operates across Sales, Lettings, and Property Management, and is known for delivering a high standard of service. This is a hands-on, varied support role that works closely with the Group Managing Director and senior stakeholders across multiple departments. The Role You'll be instrumental in the smooth running of daily operations, helping the team deliver a professional, efficient, and client-focused service. This is an office-based position with broad responsibilities, from front-of-house duties to tenancy progression, CRM management, marketing support, and operational coordination. Key Responsibilities Act as front-of-house across both offices - handling calls, emails, and client visits with professionalism Maintain and manage CRM systems (Alto essential, Rex desirable): update listings, log enquiries, book viewings, and maintain data accuracy Administer tenancy progression and associated documentation (agency agreements, AML compliance, advertising, etc.) Oversee office operations - supplies, keys, cleanliness, and presentation Support marketing initiatives - canvassing, portal listings, brochures, and mail-outs Liaise with clients, contractors, and leads - triaging and directing enquiries as needed Assist sales, lettings, and property management teams with general admin and occasional negotiation or viewing cover Ideal Candidate Profile 3-4 years' experience in residential property, ideally in lettings/sales administration or tenancy progression Familiar with Alto (essential) and preferably Rex Excellent communication and organisational skills Able to handle a fast-paced, multi-tasking environment Confident, professional presentation and phone manner No driving licence required Package & Benefits Salary up to £35,000 depending on experience Based 4 days in Peckham, 1 day in London Bridge Working hours: Mon-Thurs 8.45am-5.45pm, Fri 8.45am-5.00pm 20 days holiday + bank holidays (plus 1 extra day per year of service) Exposure to senior leadership with development opportunities Friendly, supportive, and close-knit office culture
Executive Administration Support Officer Salary: £16,362 Contract: Permanent, Part-Time (17.5 hours/week - usually includes Wednesdays in-office) Location : Stratford, London Department : Customer Service Reports to: Executive Director of Property & Assets Summary Morgan Hunt is partnering with a leading social housing provider, seeking a talented Executive Administration Support Officer to join their Customer Services team. The Executive Administration Support Officer provides proactive, high-quality administrative and clerical support to the Executive Team and across the organisation. Acting as a key contact for residents and stakeholders, the role upholds excellent customer service and supports the smooth running of executive and organisational operations. Key Responsibilities Provide admin support including photocopying, scanning, mail handling, and telephony. Organise meetings, agendas, rooms/virtual platforms, equipment, and refreshments. Manage travel arrangements, office supplies, duty rotas, and IT/stationery distribution. Assist with internal projects and cover reception duties when needed. Be a professional first point of contact for all queries (phone, email, face-to-face). Respond courteously to a wide range of queries; signpost effectively to internal/external contacts. Handle sensitive interactions with empathy and discretion, in line with the organisation's values. Draft and distribute resident and stakeholder communications. Work closely with internal teams (Housing, Property, Finance, etc.) and external partners. Participate in team meetings and offer cover for absent colleagues when required. Maintain positive working relationships across the organisation. Follow all policies, especially Health & Safety, Equality & Diversity, Safeguarding, and Data Protection. Uphold the organisations values: Trust, Respect, Accountability, Customer Care, Innovation. Suggest improvements to admin systems and service delivery where appropriate. About you Proficient in Microsoft Office (Word, Excel, Outlook, Teams) and databases Clear and professional verbal and written communication Strong organisation and time management; able to meet deadlines High attention to detail, particularly in data entry and record keeping Empathetic and tactful; strong interpersonal skills Able to work independently and collaboratively Good problem-solving with sound judgement on when to escalate issues Understanding of confidentiality and GDPR compliance Committed to values and inclusive practices Reliable, punctual, and professional attitude Eager to learn and adaptable to change English and Maths at GCSE level or equivalent Values Trust Respect Accountability Customer Care Innovation Note: This role may evolve over time. The post holder is expected to adapt to changing duties aligned with the organisations policies and priorities . Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.
Jun 17, 2025
Full time
Executive Administration Support Officer Salary: £16,362 Contract: Permanent, Part-Time (17.5 hours/week - usually includes Wednesdays in-office) Location : Stratford, London Department : Customer Service Reports to: Executive Director of Property & Assets Summary Morgan Hunt is partnering with a leading social housing provider, seeking a talented Executive Administration Support Officer to join their Customer Services team. The Executive Administration Support Officer provides proactive, high-quality administrative and clerical support to the Executive Team and across the organisation. Acting as a key contact for residents and stakeholders, the role upholds excellent customer service and supports the smooth running of executive and organisational operations. Key Responsibilities Provide admin support including photocopying, scanning, mail handling, and telephony. Organise meetings, agendas, rooms/virtual platforms, equipment, and refreshments. Manage travel arrangements, office supplies, duty rotas, and IT/stationery distribution. Assist with internal projects and cover reception duties when needed. Be a professional first point of contact for all queries (phone, email, face-to-face). Respond courteously to a wide range of queries; signpost effectively to internal/external contacts. Handle sensitive interactions with empathy and discretion, in line with the organisation's values. Draft and distribute resident and stakeholder communications. Work closely with internal teams (Housing, Property, Finance, etc.) and external partners. Participate in team meetings and offer cover for absent colleagues when required. Maintain positive working relationships across the organisation. Follow all policies, especially Health & Safety, Equality & Diversity, Safeguarding, and Data Protection. Uphold the organisations values: Trust, Respect, Accountability, Customer Care, Innovation. Suggest improvements to admin systems and service delivery where appropriate. About you Proficient in Microsoft Office (Word, Excel, Outlook, Teams) and databases Clear and professional verbal and written communication Strong organisation and time management; able to meet deadlines High attention to detail, particularly in data entry and record keeping Empathetic and tactful; strong interpersonal skills Able to work independently and collaboratively Good problem-solving with sound judgement on when to escalate issues Understanding of confidentiality and GDPR compliance Committed to values and inclusive practices Reliable, punctual, and professional attitude Eager to learn and adaptable to change English and Maths at GCSE level or equivalent Values Trust Respect Accountability Customer Care Innovation Note: This role may evolve over time. The post holder is expected to adapt to changing duties aligned with the organisations policies and priorities . Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.
About the Opportunity We are anticipating future client needs in the IP space and are seeking a skilled Patent Paralegals to join our roster of talent. Such roles provide support to our in-house client teams as related to managing the full lifecycle of patent filings, prosecution, and maintenance across multiple jurisdictions. This role is ideal for a detail-oriented professional with a strong background in intellectual property (IP) and a passion for innovation. Candidate Profile 5+ years' experience in a patent paralegal or IP formalities role, ideally within a law firm or in-house legal department. Strong working knowledge of UKIPO, EPO, and WIPO procedures and systems. Proficiency with IP management systems (e.g., Anaqua, Inprotech, or similar). Familiarity with docketing practices and managing large patent portfolios. Excellent organisational and communication skills, with the ability to manage competing priorities. Experience in the pharmaceutical or healthcare sector is advantageous. A degree or equivalent experience is required; a Paralegal and/or CIPA Patent Administrator Certificate is highly desirable. Comfortable working in a fast-paced, remote-first environment with cross-functional teams. Epiq Counsel partners with industry-leading clients in support of their sophisticated interim talent needs. Must be interested in practicing in an alternative, fixed-term legal services model. Key Responsibilities Manage patent portfolios, including UKIPO, EPO, and international (PCT) filings. Prepare and file patent applications, responses to office actions, and other formal documents. Monitor and maintain patent dockets, ensuring all deadlines are met and actions are taken promptly. Liaise with external counsel, patent attorneys, inventors, and internal stakeholders to coordinate filings and prosecution strategies. Conduct research on patent law developments and provide administrative support for IP-related projects. Maintain accurate records and ensure compliance with UK and international IP regulations. Support the development and implementation of best practices within the IP function. Benefits We offer market beating benefits in the alternative legal services space, including: 25 days holiday + bank holidays, pension and comprehensive healthcare. Competitive compensation based on experience and engagement complexity. Hybrid/Remote schedule. Engagement support and coaching. Application Process If your experience aligns with the role, a member of the Epiq Counsel team will be in touch. While we aim to respond to all applicants, the volume of applications may limit our ability to do so in every case. About Epiq Counsel Epiq Counsel is a leading provider of flexible legal talent solutions, offering experienced legal professionals the opportunity to work with top-tier clients on high-impact engagements . We provide our professionals with the flexibility to work remotely or in hybrid settings, while engaging in meaningful legal work for global organisations.
Jun 16, 2025
Full time
About the Opportunity We are anticipating future client needs in the IP space and are seeking a skilled Patent Paralegals to join our roster of talent. Such roles provide support to our in-house client teams as related to managing the full lifecycle of patent filings, prosecution, and maintenance across multiple jurisdictions. This role is ideal for a detail-oriented professional with a strong background in intellectual property (IP) and a passion for innovation. Candidate Profile 5+ years' experience in a patent paralegal or IP formalities role, ideally within a law firm or in-house legal department. Strong working knowledge of UKIPO, EPO, and WIPO procedures and systems. Proficiency with IP management systems (e.g., Anaqua, Inprotech, or similar). Familiarity with docketing practices and managing large patent portfolios. Excellent organisational and communication skills, with the ability to manage competing priorities. Experience in the pharmaceutical or healthcare sector is advantageous. A degree or equivalent experience is required; a Paralegal and/or CIPA Patent Administrator Certificate is highly desirable. Comfortable working in a fast-paced, remote-first environment with cross-functional teams. Epiq Counsel partners with industry-leading clients in support of their sophisticated interim talent needs. Must be interested in practicing in an alternative, fixed-term legal services model. Key Responsibilities Manage patent portfolios, including UKIPO, EPO, and international (PCT) filings. Prepare and file patent applications, responses to office actions, and other formal documents. Monitor and maintain patent dockets, ensuring all deadlines are met and actions are taken promptly. Liaise with external counsel, patent attorneys, inventors, and internal stakeholders to coordinate filings and prosecution strategies. Conduct research on patent law developments and provide administrative support for IP-related projects. Maintain accurate records and ensure compliance with UK and international IP regulations. Support the development and implementation of best practices within the IP function. Benefits We offer market beating benefits in the alternative legal services space, including: 25 days holiday + bank holidays, pension and comprehensive healthcare. Competitive compensation based on experience and engagement complexity. Hybrid/Remote schedule. Engagement support and coaching. Application Process If your experience aligns with the role, a member of the Epiq Counsel team will be in touch. While we aim to respond to all applicants, the volume of applications may limit our ability to do so in every case. About Epiq Counsel Epiq Counsel is a leading provider of flexible legal talent solutions, offering experienced legal professionals the opportunity to work with top-tier clients on high-impact engagements . We provide our professionals with the flexibility to work remotely or in hybrid settings, while engaging in meaningful legal work for global organisations.
A highly reputable North London based property company are looking for an exceptionally organised and motivated Property Management Administrator to support their busy team. This role is ideal for someone with excellent communication skills, a professional telephone manner, and a proactive approach to problem-solving, and offers excellent opportunities for progression. Please note this is fully onsite in North London, Monday-Friday 9am - 6pm. Key Responsibilities: Support Property Managers with daily administrative tasks and client communication Handle tenancy paperwork, including move-in/move-out correspondence Manage safety certification schedules (gas, electrical, legionella) Oversee rent collection processes and chase arrears Handle deposit release procedures in line with TDS guidelines Liaise with landlords, tenants, contractors, and internal departments Maintain utility accounts, key logs, and contractor records Respond to maintenance issues and arrange necessary works General office duties including filing, post, and archiving What You'll Need: Previous stable experience in an administrative role is essential Strong IT skills (Microsoft Word, Excel, Outlook) Excellent written and verbal communication Ability to multitask and remain calm under pressure Team-oriented with a strong work ethic This is a fast-paced role with varied responsibilities - perfect for someone who thrives on being organised, dependable, and solution-focused.
Jun 15, 2025
Full time
A highly reputable North London based property company are looking for an exceptionally organised and motivated Property Management Administrator to support their busy team. This role is ideal for someone with excellent communication skills, a professional telephone manner, and a proactive approach to problem-solving, and offers excellent opportunities for progression. Please note this is fully onsite in North London, Monday-Friday 9am - 6pm. Key Responsibilities: Support Property Managers with daily administrative tasks and client communication Handle tenancy paperwork, including move-in/move-out correspondence Manage safety certification schedules (gas, electrical, legionella) Oversee rent collection processes and chase arrears Handle deposit release procedures in line with TDS guidelines Liaise with landlords, tenants, contractors, and internal departments Maintain utility accounts, key logs, and contractor records Respond to maintenance issues and arrange necessary works General office duties including filing, post, and archiving What You'll Need: Previous stable experience in an administrative role is essential Strong IT skills (Microsoft Word, Excel, Outlook) Excellent written and verbal communication Ability to multitask and remain calm under pressure Team-oriented with a strong work ethic This is a fast-paced role with varied responsibilities - perfect for someone who thrives on being organised, dependable, and solution-focused.
Social network you want to login/join with: col-narrow-left Client: Cluttons Location: London, United Kingdom Job Category: Other - EU work permit required: Yes col-narrow-right Job Reference: fd92b7be4992 Job Views: 3 Posted: 02.06.2025 Expiry Date: 17.07.2025 col-wide Job Description: The role Provide administrative support to the Property Managers in the portfolio team across circa 300 tenancies. The Portfolio Lettings Administrator involves providing a wide range of support functions for the team, including liaising with the team to progress tenancies, dealing with renewals, speaking to landlords and tenants as well as dealing with a third parties Requirements Draw up tenancy agreements, contracts, and relevant Lettings Administration Maintain the computerised property records system Build relationships with landlords and tenants Raise invoices as required Be a first approver for service partner invoices and disputing/investigating these where required Provide general administrative support to managers and team Book EPC's, EICR's, check-in inventories, gas safety's and cleans as necessary Complete 'right to rent' checks Carry out referencing checks on tenants Prepare section 21, 8, 48 notices with prescribed information for review by property manager as and when required Deliver excellent customer service and communication Build trusted relationships with colleagues, clients, tenants and service partners Seek opportunities to increase revenue for the department and spotting any cross-selling opportunities that will benefit the company as a whole Requirements Must have some property management experience in a similar role Excellent interpersonal skills, with the ability to communicate effectively and maintain appropriate professional boundaries Ability to prioritise workload and work effectively in a high-pressured environment Ability to deal with difficult situations Ability to work under pressure A proficiency in the use of MS Office including Outlook, Word, and Excel Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels Working on own initiative without close supervision and as part of a team Working flexibly in responding to the varying demands of the role in order to achieve agreed outcomes Hybrid working - to give you the flexibility you need Holidays: 25 days increasing in line with length of service to a maximum of 30 days Enhanced auto enrolment pension scheme - to help you save for the future Life assurance - to protect your loved ones should the worst happen Interest free season ticket loans Cycle to work scheme - discounted bicycles Flu and eye care vouchers - to keep you healthy Employee Assistance Programme - 24/7 health & wellbeing support Remote GP app - to give you and your family access to medical experts quickly Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below: Purchasing up to 5 days additional holiday Discounted gym membership Discounted private medical insurance Discounted critical health insurance and more We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don't have all the skills we have asked for - we will support you with the development you need.
Jun 14, 2025
Full time
Social network you want to login/join with: col-narrow-left Client: Cluttons Location: London, United Kingdom Job Category: Other - EU work permit required: Yes col-narrow-right Job Reference: fd92b7be4992 Job Views: 3 Posted: 02.06.2025 Expiry Date: 17.07.2025 col-wide Job Description: The role Provide administrative support to the Property Managers in the portfolio team across circa 300 tenancies. The Portfolio Lettings Administrator involves providing a wide range of support functions for the team, including liaising with the team to progress tenancies, dealing with renewals, speaking to landlords and tenants as well as dealing with a third parties Requirements Draw up tenancy agreements, contracts, and relevant Lettings Administration Maintain the computerised property records system Build relationships with landlords and tenants Raise invoices as required Be a first approver for service partner invoices and disputing/investigating these where required Provide general administrative support to managers and team Book EPC's, EICR's, check-in inventories, gas safety's and cleans as necessary Complete 'right to rent' checks Carry out referencing checks on tenants Prepare section 21, 8, 48 notices with prescribed information for review by property manager as and when required Deliver excellent customer service and communication Build trusted relationships with colleagues, clients, tenants and service partners Seek opportunities to increase revenue for the department and spotting any cross-selling opportunities that will benefit the company as a whole Requirements Must have some property management experience in a similar role Excellent interpersonal skills, with the ability to communicate effectively and maintain appropriate professional boundaries Ability to prioritise workload and work effectively in a high-pressured environment Ability to deal with difficult situations Ability to work under pressure A proficiency in the use of MS Office including Outlook, Word, and Excel Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels Working on own initiative without close supervision and as part of a team Working flexibly in responding to the varying demands of the role in order to achieve agreed outcomes Hybrid working - to give you the flexibility you need Holidays: 25 days increasing in line with length of service to a maximum of 30 days Enhanced auto enrolment pension scheme - to help you save for the future Life assurance - to protect your loved ones should the worst happen Interest free season ticket loans Cycle to work scheme - discounted bicycles Flu and eye care vouchers - to keep you healthy Employee Assistance Programme - 24/7 health & wellbeing support Remote GP app - to give you and your family access to medical experts quickly Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below: Purchasing up to 5 days additional holiday Discounted gym membership Discounted private medical insurance Discounted critical health insurance and more We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don't have all the skills we have asked for - we will support you with the development you need.
Lettings Rental Accounts / Administration Permanent Lincolnshire, Nottinghamshire, Leicestershire £28,000 - £30,000 DOE Monday- Friday- 9:00- 17:30 Join our client's award-winning Estate and Lettings Agency, a leading multi-practice agent serving Lincoln, Nottingham and Market Rasen areas. With a proven track record of excellence, they pride themselves on delivering unparalleled service and expertise to their clients. We are looking for a proactive and organised Lettings Rental Accounts / Administrator to join our client's team. This role is crucial to the smooth running of the lettings department, focusing on the financial and compliance aspects of property management. What will the role involve? Processing rent collections and ensuring timely payments to landlords Liaising with utility providers regarding managed properties Managing compliance documentation and ensuring all properties meet regulatory standards Providing administrative support to the lettings team as required Dealing with utility providers Who are we looking for? Previous experience in a lettings, property management & financial environment is essential Strong administrative skills with excellent attention to detail Confident in handling rental accounts and compliance processes Able to work independently and manage time effectively IT competent - a laptop and mobile phone will be provided Working Arrangements: Office-based Full-time hours preferred, but part-time (e.g., school hours) will be considered What's in it for you? Competitive salary depending on experience Laptop and mobile phone provided Opportunity to join a respected and supportive independent agency Job Reference: J-0512 Apply NOW to avoid disappointment! Due to the large volume of applications we receive, we are unfortunately unable to contact all candidates. If you have not heard from a Consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future. About Harper Recruitment Group: Harper Recruitment Group has been offering high-quality recruitment services across Nottingham, Derby and the wider East Midlands since 1987, specialising in recruiting business support professionals of all levels on a permanent, contract or temporary basis. Looking for something different? Visit our website today for a list of live vacancies or send an up-to-date CV .
Jun 12, 2025
Full time
Lettings Rental Accounts / Administration Permanent Lincolnshire, Nottinghamshire, Leicestershire £28,000 - £30,000 DOE Monday- Friday- 9:00- 17:30 Join our client's award-winning Estate and Lettings Agency, a leading multi-practice agent serving Lincoln, Nottingham and Market Rasen areas. With a proven track record of excellence, they pride themselves on delivering unparalleled service and expertise to their clients. We are looking for a proactive and organised Lettings Rental Accounts / Administrator to join our client's team. This role is crucial to the smooth running of the lettings department, focusing on the financial and compliance aspects of property management. What will the role involve? Processing rent collections and ensuring timely payments to landlords Liaising with utility providers regarding managed properties Managing compliance documentation and ensuring all properties meet regulatory standards Providing administrative support to the lettings team as required Dealing with utility providers Who are we looking for? Previous experience in a lettings, property management & financial environment is essential Strong administrative skills with excellent attention to detail Confident in handling rental accounts and compliance processes Able to work independently and manage time effectively IT competent - a laptop and mobile phone will be provided Working Arrangements: Office-based Full-time hours preferred, but part-time (e.g., school hours) will be considered What's in it for you? Competitive salary depending on experience Laptop and mobile phone provided Opportunity to join a respected and supportive independent agency Job Reference: J-0512 Apply NOW to avoid disappointment! Due to the large volume of applications we receive, we are unfortunately unable to contact all candidates. If you have not heard from a Consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future. About Harper Recruitment Group: Harper Recruitment Group has been offering high-quality recruitment services across Nottingham, Derby and the wider East Midlands since 1987, specialising in recruiting business support professionals of all levels on a permanent, contract or temporary basis. Looking for something different? Visit our website today for a list of live vacancies or send an up-to-date CV .
Job description Our client has an opportunity for a Patent Administrator to join a sociable team in our vibrant office in the heart of Cheltenham. This is a diverse role in a friendly and supportive working environment. As a Patent Administrator, you will provide administrative support to one of our directors who is a senior and experienced patent attorney, along with their team of qualified and trainee attorneys, paralegals and administrators. Together you will help a diverse range of clients to protect their Intellectual Property rights and new inventions. In the beginning you will be learning the process, how we interact with our clients, and supporting more knowledgeable colleagues that you ll learn from over time. You will be an established administrator with excellent attention to detail and accuracy and with a clear but explanatory written communication style. Responsibilities will include: Accurately entering information on our in-house record system and monitoring deadlines Pro-active diary management including making appointments, reminding attorneys and Director of appointments this is deadline driven work. Answering incoming calls and answering queries via email, and, over time, giving basic patent advice and guidance to clients Completing official forms by using information in our database to prepare documentation for submission at Patent Offices Liaising with our Accounts Department and invoicing clients appropriately Dealing with incoming post and instructions from clients, associates, and actioning accordingly Meeting and greeting clients and visitors to the building Skills and Attributes Excellent English language skills, with the ability to correctly interpret written materials Curious and willing to learn Inclined toward fact checking and attention to detail Ability to use own initiative and be a positive team player with a can do approach Competent and knowledgeable in the use of Microsoft Office suite (Word and Excel, in particular) Exceptional organisational skills with the ability to multitask Comfortable working with deadlines Able to deal courteously and efficiently with a wide range of people in a professional environment This role will be mainly performed on-site from our offices in the centre of Cheltenham, with the potential for some occasional remote working when you have gained significant experience. We will support the right candidate to obtain the Chartered Institute of Patent Attorneys Administrator qualification The Introductory Patent Paralegal Course (IPPC) , enabling you to formalise and evidence your understanding of the critical importance of meeting legal requirements and deadlines in Intellectual Property law. Please send your cv to (url removed) COM1
Jun 12, 2025
Full time
Job description Our client has an opportunity for a Patent Administrator to join a sociable team in our vibrant office in the heart of Cheltenham. This is a diverse role in a friendly and supportive working environment. As a Patent Administrator, you will provide administrative support to one of our directors who is a senior and experienced patent attorney, along with their team of qualified and trainee attorneys, paralegals and administrators. Together you will help a diverse range of clients to protect their Intellectual Property rights and new inventions. In the beginning you will be learning the process, how we interact with our clients, and supporting more knowledgeable colleagues that you ll learn from over time. You will be an established administrator with excellent attention to detail and accuracy and with a clear but explanatory written communication style. Responsibilities will include: Accurately entering information on our in-house record system and monitoring deadlines Pro-active diary management including making appointments, reminding attorneys and Director of appointments this is deadline driven work. Answering incoming calls and answering queries via email, and, over time, giving basic patent advice and guidance to clients Completing official forms by using information in our database to prepare documentation for submission at Patent Offices Liaising with our Accounts Department and invoicing clients appropriately Dealing with incoming post and instructions from clients, associates, and actioning accordingly Meeting and greeting clients and visitors to the building Skills and Attributes Excellent English language skills, with the ability to correctly interpret written materials Curious and willing to learn Inclined toward fact checking and attention to detail Ability to use own initiative and be a positive team player with a can do approach Competent and knowledgeable in the use of Microsoft Office suite (Word and Excel, in particular) Exceptional organisational skills with the ability to multitask Comfortable working with deadlines Able to deal courteously and efficiently with a wide range of people in a professional environment This role will be mainly performed on-site from our offices in the centre of Cheltenham, with the potential for some occasional remote working when you have gained significant experience. We will support the right candidate to obtain the Chartered Institute of Patent Attorneys Administrator qualification The Introductory Patent Paralegal Course (IPPC) , enabling you to formalise and evidence your understanding of the critical importance of meeting legal requirements and deadlines in Intellectual Property law. Please send your cv to (url removed) COM1
Planning Administrator Location: Chineham Business Park, Basingstoke Penguin Recruitment is delighted to be supporting a leading EV infrastructure provider in their search for a Planning Administrator to join their in-house Development Team based in Basingstoke. Backed by a purpose-driven global investment organisation, our client is the UK's largest fully public owner-operator of rapid DC charging stations, committed to accelerating the electrification of transport through sustainable innovation. The Role We're looking for a meticulous and proactive Planning Administrator to manage the end-to-end process of planning applications, appeals, and related documentation. This role plays a key part in supporting feasibility assessments and ensuring smooth delivery of EV infrastructure projects. Key Responsibilities Prepare, submit, and manage planning applications, ensuring accuracy and compliance. Manage the discharge, variation, and removal of planning conditions. Assist in drafting Biodiversity Net Gain exemption statements. Contribute to design and access statements, heritage assessments, and related reports. Liaise with local authorities and planning consultants to progress applications. Monitor application statuses, provide updates, and address delays or issues. Undertake early-stage site research and assess risks aligned with local planning policies. Collaborate with internal teams and external stakeholders to meet project goals. Stay up to date on planning policy relating to EV infrastructure, sustainable transport, and environmental considerations. Key Skills & Experience Town Planning Degree Experience in planning coordination or similar within the property or development sector. Background in planning departments or validating planning applications preferred. Good working knowledge of UK planning legislation and procedures. Understanding of the GPDO 2015 and DMPO 2015. Strong communication, organisation, and analytical skills. High attention to detail and ability to manage multiple deadlines. Confident working both independently and collaboratively. Interested? The hiring manager is looking to meet with suitable candidates ASAP so if you meet the above criteria, please contact Josh Jones on (phone number removed) or (url removed)
Jun 12, 2025
Full time
Planning Administrator Location: Chineham Business Park, Basingstoke Penguin Recruitment is delighted to be supporting a leading EV infrastructure provider in their search for a Planning Administrator to join their in-house Development Team based in Basingstoke. Backed by a purpose-driven global investment organisation, our client is the UK's largest fully public owner-operator of rapid DC charging stations, committed to accelerating the electrification of transport through sustainable innovation. The Role We're looking for a meticulous and proactive Planning Administrator to manage the end-to-end process of planning applications, appeals, and related documentation. This role plays a key part in supporting feasibility assessments and ensuring smooth delivery of EV infrastructure projects. Key Responsibilities Prepare, submit, and manage planning applications, ensuring accuracy and compliance. Manage the discharge, variation, and removal of planning conditions. Assist in drafting Biodiversity Net Gain exemption statements. Contribute to design and access statements, heritage assessments, and related reports. Liaise with local authorities and planning consultants to progress applications. Monitor application statuses, provide updates, and address delays or issues. Undertake early-stage site research and assess risks aligned with local planning policies. Collaborate with internal teams and external stakeholders to meet project goals. Stay up to date on planning policy relating to EV infrastructure, sustainable transport, and environmental considerations. Key Skills & Experience Town Planning Degree Experience in planning coordination or similar within the property or development sector. Background in planning departments or validating planning applications preferred. Good working knowledge of UK planning legislation and procedures. Understanding of the GPDO 2015 and DMPO 2015. Strong communication, organisation, and analytical skills. High attention to detail and ability to manage multiple deadlines. Confident working both independently and collaboratively. Interested? The hiring manager is looking to meet with suitable candidates ASAP so if you meet the above criteria, please contact Josh Jones on (phone number removed) or (url removed)
