Kings College Hospital
Jun 27, 2025
Full time
This post is only open to internal applicants. Administrator Breast Screening unit Band 3 Main area Administration Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 213-CAX A Employer King's College Hospital NHS Foundation Trust Employer type NHS Site King's College Hospital Town London Salary £30,039 - £31,088 per annum including HCA Salary period Yearly Closing 01/07/:59 King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley. We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements. An exciting opportunity has arisen for a Breast Screening Administrator within the SEL BSP. We are looking for an enthusiastic and proactive person to enhance our current administration team, providing first class administrative skills. This will involve working with other team members, Office Manager, Data and Office Manager Support, Administration Delivery Manager as well as the London Administration Hub. You will possess excellent communication skills, be able to prioritise and organise a varied workload and be IT literate with a thorough working knowledge of the National Breast Screening Database NBSS, MS Word, Excel and Outlook. Part of the role involves reception duty so a previous experience in a customer service role is essential, as well as a proven record of accomplishment. This role is site-based only and does not include remote or hybrid working. Due to the nature of the post, applicants must be female (this provision applies under the Sex Discrimination Act 1975 section 7(2) (b) in relation to GOQ) Main duties of the job To be able to initiate and manage the multiple systems required to ensure the safe administration of the South East London Breast Screening Service (SELBSS), namely the National Breast Screening database (NBSS), BS-Select, Q-Pulse (Quality Management System) Microsoft Word, Excel, Outlook, Power-point and manage PDF files. To perform reception duties at 104 Denmark Hill screening site, which involve checking client details, previous screening images and preparation of clients for mammography screening, observing clients patient privacy in accordance with Trust regulations. To take rotational responsibility for the preparation of clinic prep/staff task rotas. Participate in the training of new staff ensuring best practice is shared and continual service improvement. Participate in audits as directed by the Office Manager and Office Manager Assistant. To assist the BSO Office Manager Assistant to ensure that office supplies and equipment are ordered as necessary and invoices are correctly processed in a timely manner Provide Family History Administration support as required, namely clinic preparation/scanning and filing To undertake supervisory responsibilities when required Working for our organisation King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level. We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible. Detailed job description and main responsibilities Main Duties and Responsibilities To be able to initiate and manage the multiple systems required to ensure the safe administration of the South East London Breast Screening Service (SELBSS), namely the National Breast Screening database (NBSS), BS-Select, Q-Pulse (Quality Management System) Microsoft Word, Excel, Outlook, Power-point and manage PDF files. To perform reception duties at 104 Denmark Hill screening site, which involve checking client details, previous screening images and preparation of clients for mammography screening, observing clients patient privacy in accordance with Trust regulations. To take rotational responsibility for the preparation of clinic prep/staff task rotas. Participate in the training of new staff ensuring best practice is shared and continual service improvement. Forward any relevant emails received to the London Breast Screening Administration Hub and the PACS's team. Book and amend Technical Recall appointments that come through to the office. Booking breast screening appointments for special clients. Book/rebook screening appointments for adhoc client's as required. Ensure all Paper-lite trial clinic protocols are followed. Provide Family History Administration support as required, namely clinic preparation/scanning and filing Re-direct any family history, assessment calls or calls intended for either the Hub, Family History Coordinator or Breast Care. Action incoming post and incoming films from other screening office and update on National Breast Screening System (NBSS). Following set protocols - prepare and remit films and paperwork to and from other screening offices. To request films from Iron Mountain on ad-hoc basis. To check packets received from Iron Mountain storage and forward to relevant team. Preparation of paperwork and data sticks of screening clinics to be distributed to mobile units and clinics. Accurately maintain the filing system. Returning films to off-site storage when screening is completed. Accurate data entry of registration and clinical details of screening clients on NBSS. To check routine recall after assessment packets To extract and upload information and documents to BS Select (National Database). To ensure all client forms are reviewed post screening, to verify that all radiographic and radiological procedures have been correctly followed, guaranteeing that clients receive accurate results. To return screening packets to Deputy Service Manager if there is non-compliance, along with a completed reason form if there is a non-compliance to the Right Results Protocol, and to highlight any anomalies. To check results findings following film reading against the NBSS system and generate a routine recall letter to the client and a GP report to her practice. Inform the Hub once clinics have been finalised and reconciled so that they can release the result letters. Participate in audits as directed by the Office Manager and Office Manager Assistant. To undertake supervisory responsibilities when required. Report and chase any maintenance issues within the department To book British Sign Language interpreters as requested by the Breast Screening London HUB To assist the BSO Office Manager Assistant to ensure that office supplies and equipment are ordered as necessary and invoices are correctly processed in a timely manner Advise any requesting Screening Office of imaging date and accession number to facilitate an IEP request for any images done under the South East London Breast Screening Programme. Ensure that all Work Instructions are acknowledged on Q-pulse. Ensure all paperwork is scanned into the breast screening drive. To complete all mandatory training in line with Trust Policy. Person specification • GCSE A-C grade in English and Maths or equivalent • Knowledge of NBSS database • Knowledge of EPIC • Experience of working in a Breast Screening environment IMPORTANT Check your email account regularly as this is how we will communicate with you If you delete the job from any of your accounts, you may be prevented from accessing further communications To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert Please provide email addresses for referees where possible Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy . click apply for full job details
