ADMIN SUPPORT OFFICER Location: Warrington Road, Birchwood, Cheshire WA3 6ZH Salary: Up to £25,461.00 per annum plus excellent benefits Schedule: Full time, Monday - Friday 9am - 5pm Overview As a Detainee Services Administrator in our AASC team, you will play a critical role in ensuring accommodation services for service users are delivered efficiently, compliantly, and within agreed timeframes, in line with contractual obligations to UK Visas & Immigration. Key Responsibilities Provide accurate, timely, and well organised administrative support across core property service lines. Build and maintain effective relationships with internal and external stakeholders. Maintain IT systems (Aora and supporting trackers) to ensure data accuracy, compliance and performance reporting. Produce clear reports, briefings and information updates to a high standard. Support property onboarding processes from initial landlord contact through to final sign off. Coordinate inspections, compliance checks, FRA processes and documentation uploads. Ensure all statutory and contractual compliance documentation is obtained, reviewed and correctly recorded. Update visual management boards and contribute to operational excellence within the Service Delivery Centre. Provide flexible support to other administrative functions as required. Compliance & Documentation Gas Safety, EICR, Fire Alarm and Emergency Lighting Certificates Proof of Ownership, Building Insurance and Planning Documentation FRA records, floor plans, tick lists and onboarding documentation Utility forms, landlord details, banking information and Land Registry records Qualifications & Experience Proven ability to build strong working relationships with a wide range of stakeholders. Excellent organisational and time management skills, with the ability to manage competing priorities. Strong IT skills, including MS Excel and wider ICT systems. High attention to detail and commitment to data accuracy and compliance. Confident communicator, able to provide clear updates across service delivery teams. BPSS clearance required; formal Security Clearance (such as CTC or SC) may also be needed depending on the role. UK residency requirements may apply for certain levels of clearance. Completion of an Occupational Health Questionnaire. What We Offer Pension: Up to 6% contributory pension scheme Training and development: Over 1,100 internal courses available, funding for qualifications and apprenticeships (including L3 Team Leader and L5 Operations Manager apprenticeships), mentoring opportunities, and a focus on internal progression. Health and wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco managed leisure centres, and 24/7 access to a virtual GP service. Discounts: Across around 1,000 retailers, including food, clothing, entertainment and travel. Charity: Paid volunteering day, tax free charitable giving through Payroll Giving Scheme, donation of monthly pay to the Serco People Fund Charity. Employee networks: Support inclusion and connection by providing spaces for collaboration, learning and belonging. They represent and empower all our colleagues, including LGBTQIA employees, women, parents and carers, people with disabilities, veterans and people from all cultural backgrounds. Let's impact a better future, together. Apply today.
Apr 17, 2026
Full time
ADMIN SUPPORT OFFICER Location: Warrington Road, Birchwood, Cheshire WA3 6ZH Salary: Up to £25,461.00 per annum plus excellent benefits Schedule: Full time, Monday - Friday 9am - 5pm Overview As a Detainee Services Administrator in our AASC team, you will play a critical role in ensuring accommodation services for service users are delivered efficiently, compliantly, and within agreed timeframes, in line with contractual obligations to UK Visas & Immigration. Key Responsibilities Provide accurate, timely, and well organised administrative support across core property service lines. Build and maintain effective relationships with internal and external stakeholders. Maintain IT systems (Aora and supporting trackers) to ensure data accuracy, compliance and performance reporting. Produce clear reports, briefings and information updates to a high standard. Support property onboarding processes from initial landlord contact through to final sign off. Coordinate inspections, compliance checks, FRA processes and documentation uploads. Ensure all statutory and contractual compliance documentation is obtained, reviewed and correctly recorded. Update visual management boards and contribute to operational excellence within the Service Delivery Centre. Provide flexible support to other administrative functions as required. Compliance & Documentation Gas Safety, EICR, Fire Alarm and Emergency Lighting Certificates Proof of Ownership, Building Insurance and Planning Documentation FRA records, floor plans, tick lists and onboarding documentation Utility forms, landlord details, banking information and Land Registry records Qualifications & Experience Proven ability to build strong working relationships with a wide range of stakeholders. Excellent organisational and time management skills, with the ability to manage competing priorities. Strong IT skills, including MS Excel and wider ICT systems. High attention to detail and commitment to data accuracy and compliance. Confident communicator, able to provide clear updates across service delivery teams. BPSS clearance required; formal Security Clearance (such as CTC or SC) may also be needed depending on the role. UK residency requirements may apply for certain levels of clearance. Completion of an Occupational Health Questionnaire. What We Offer Pension: Up to 6% contributory pension scheme Training and development: Over 1,100 internal courses available, funding for qualifications and apprenticeships (including L3 Team Leader and L5 Operations Manager apprenticeships), mentoring opportunities, and a focus on internal progression. Health and wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco managed leisure centres, and 24/7 access to a virtual GP service. Discounts: Across around 1,000 retailers, including food, clothing, entertainment and travel. Charity: Paid volunteering day, tax free charitable giving through Payroll Giving Scheme, donation of monthly pay to the Serco People Fund Charity. Employee networks: Support inclusion and connection by providing spaces for collaboration, learning and belonging. They represent and empower all our colleagues, including LGBTQIA employees, women, parents and carers, people with disabilities, veterans and people from all cultural backgrounds. Let's impact a better future, together. Apply today.
Reporting to Health & Safety Manager / SHEQ ManagerJob PurposeThe Health & Safety Administrator will provide essential administrative and coordination support to ensure the effective implementation, monitoring, and continual improvement of health, safety, and welfare standards across construction projects. The role supports compliance with UK health and safety legislation, company policies, and industry best practice.Key ResponsibilitiesHealth & Safety AdministrationMaintain accurate and up-to-date health and safety records, including training, inductions, certifications, and competency matricesAdminister site inductions and onboarding documentation for employees, subcontractors, and visitorsSupport the compilation, review, and distribution of RAMS (Risk Assessments and Method Statements)Manage health & safety documentation systems (electronic and paper-based)Compliance & MonitoringAssist with ensuring compliance with the Health and Safety at Work Act, CDM Regulations 2015, and relevant HSE guidanceLog, track, and follow up on incidents, near misses, and accident reportsSupport investigation documentation and corrective actionsMaintain registers for PPE, plant, equipment, and inspectionsReporting & CommunicationPrepare health & safety reports, statistics, and dashboards for managementTrack and monitor site audits, inspections, and non-conformanceLiaise with site teams, subcontractors, and external consultants on safety documentationSupport client and principal contractor health & safety requirementsTraining & AwarenessCoordinate health & safety training courses, qualifications, and renewalsMonitor expiry dates for CSCS cards, plant tickets, medicals, and other relevant certificationsSupport toolbox talks and safety briefings with records and materialsGeneral SupportProvide administrative support to the Health & Safety teamAssist with preparation for audits, site inspections, and HSE visitsCarry out general office and document control duties as requiredSkills & CompetenciesEssentialStrong organisational and administrative skillsHigh attention to detail and accuracyGood working knowledge of Microsoft Office (Word, Excel, Outlook)Ability to manage multiple tasks and deadlinesConfident communication skills, both written and verbalDesirablePrevious experience in construction or a health & safety roleFamiliarity with CDM 2015 regulationsExperience using document management systems or SHEQ software What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 15, 2026
Full time
Reporting to Health & Safety Manager / SHEQ ManagerJob PurposeThe Health & Safety Administrator will provide essential administrative and coordination support to ensure the effective implementation, monitoring, and continual improvement of health, safety, and welfare standards across construction projects. The role supports compliance with UK health and safety legislation, company policies, and industry best practice.Key ResponsibilitiesHealth & Safety AdministrationMaintain accurate and up-to-date health and safety records, including training, inductions, certifications, and competency matricesAdminister site inductions and onboarding documentation for employees, subcontractors, and visitorsSupport the compilation, review, and distribution of RAMS (Risk Assessments and Method Statements)Manage health & safety documentation systems (electronic and paper-based)Compliance & MonitoringAssist with ensuring compliance with the Health and Safety at Work Act, CDM Regulations 2015, and relevant HSE guidanceLog, track, and follow up on incidents, near misses, and accident reportsSupport investigation documentation and corrective actionsMaintain registers for PPE, plant, equipment, and inspectionsReporting & CommunicationPrepare health & safety reports, statistics, and dashboards for managementTrack and monitor site audits, inspections, and non-conformanceLiaise with site teams, subcontractors, and external consultants on safety documentationSupport client and principal contractor health & safety requirementsTraining & AwarenessCoordinate health & safety training courses, qualifications, and renewalsMonitor expiry dates for CSCS cards, plant tickets, medicals, and other relevant certificationsSupport toolbox talks and safety briefings with records and materialsGeneral SupportProvide administrative support to the Health & Safety teamAssist with preparation for audits, site inspections, and HSE visitsCarry out general office and document control duties as requiredSkills & CompetenciesEssentialStrong organisational and administrative skillsHigh attention to detail and accuracyGood working knowledge of Microsoft Office (Word, Excel, Outlook)Ability to manage multiple tasks and deadlinesConfident communication skills, both written and verbalDesirablePrevious experience in construction or a health & safety roleFamiliarity with CDM 2015 regulationsExperience using document management systems or SHEQ software What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Finance Administrator Location: Bury, Manchester Salary: Competitive Hours: 37.5 per week - 8.30am - 5pm, Monday - Friday Excellent benefits including: 25 days holiday Yearly bonus of up to 10% of salary (subject to company and personal performance) Flexitime Onsite gym Free parking Paid social events Mental health support My client is a business energy provider based in Bury, Greater Manchester, supplying gas and power to the UK commercial sector. They have built a strong reputation for excellent customer service. The business is driven by a collaborative, open?door culture where ideas are valued and people are encouraged to make a real impact. They are now looking for likeminded individuals to join a friendly, down?to?earth team that is focused on making a positive difference in the energy industry. The Role My client is seeking a Settlements Analyst, (based within the finance department) to ensure the business is accurately charged for all services and products. This role sits within a fast?paced, challenging environment and requires timely validation of data to support smooth business operations and avoid delays. Validate industry invoices, including reconciliation and cost accuracy Manage AQ appeals through file?flow processes Liaise with internal teams to resolve and correct data discrepancies Maintain accuracy and integrity of internal data Produce standard reports and ad?hoc analysis as required Support the development of internal systems to improve data quality and efficiency Carry out data cleansing and processing activities Deliver agreed monthly reporting packs to the Senior Management Team Who we're looking for: Excellent verbal and written communication skills Strong numerical and arithmetic ability Highly computer?literate with advanced Excel skills , including IF formulas, VLOOKUP/XLOOKUP, indexing, and pivot tables VBA skills would be advantageous Proficient in Microsoft Outlook Exceptional attention to detail Confident, self?motivated, and able to work autonomously Well organised with strong time?management skills Have a bright and fun personality! Advantageous Previous industry knowledge or relevant sector experience Disclaimer CCA Recruitment Group is an employment agency with a legitimate interest in providing work finding services. Please be advised that by submitting your CV to CCA Recruitment Group, directly or via any of our job advertisement platforms, and all telephone calls may be recorded for training and auditing purposes, your personal data will be held on our secure internal CRM system indefinitely. The personal data contained therein will not be shared with any third parties without your express consent. As an individual, you have the right to withdraw consent at any time. Following a period of 10 years inactivity your CV will be deleted permanently from our database.
Apr 14, 2026
Full time
Finance Administrator Location: Bury, Manchester Salary: Competitive Hours: 37.5 per week - 8.30am - 5pm, Monday - Friday Excellent benefits including: 25 days holiday Yearly bonus of up to 10% of salary (subject to company and personal performance) Flexitime Onsite gym Free parking Paid social events Mental health support My client is a business energy provider based in Bury, Greater Manchester, supplying gas and power to the UK commercial sector. They have built a strong reputation for excellent customer service. The business is driven by a collaborative, open?door culture where ideas are valued and people are encouraged to make a real impact. They are now looking for likeminded individuals to join a friendly, down?to?earth team that is focused on making a positive difference in the energy industry. The Role My client is seeking a Settlements Analyst, (based within the finance department) to ensure the business is accurately charged for all services and products. This role sits within a fast?paced, challenging environment and requires timely validation of data to support smooth business operations and avoid delays. Validate industry invoices, including reconciliation and cost accuracy Manage AQ appeals through file?flow processes Liaise with internal teams to resolve and correct data discrepancies Maintain accuracy and integrity of internal data Produce standard reports and ad?hoc analysis as required Support the development of internal systems to improve data quality and efficiency Carry out data cleansing and processing activities Deliver agreed monthly reporting packs to the Senior Management Team Who we're looking for: Excellent verbal and written communication skills Strong numerical and arithmetic ability Highly computer?literate with advanced Excel skills , including IF formulas, VLOOKUP/XLOOKUP, indexing, and pivot tables VBA skills would be advantageous Proficient in Microsoft Outlook Exceptional attention to detail Confident, self?motivated, and able to work autonomously Well organised with strong time?management skills Have a bright and fun personality! Advantageous Previous industry knowledge or relevant sector experience Disclaimer CCA Recruitment Group is an employment agency with a legitimate interest in providing work finding services. Please be advised that by submitting your CV to CCA Recruitment Group, directly or via any of our job advertisement platforms, and all telephone calls may be recorded for training and auditing purposes, your personal data will be held on our secure internal CRM system indefinitely. The personal data contained therein will not be shared with any third parties without your express consent. As an individual, you have the right to withdraw consent at any time. Following a period of 10 years inactivity your CV will be deleted permanently from our database.
Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden. Working at Howden Re At Howden Re, we're on a mission to do things differently. Our no silo approach, elite team, and clear focus on innovation and relentless execution means our clients are at the heart of all we do.As a big 4 global reinsurance broker, we deliberately avoid the one-size-fits-all approach, committing to creating bespoke solutions that address the unique challenges of a modern and dynamic marketplace. Our team is empowered to drive progress, creating opportunities for career and personal development, unlocking new value for clients, fostering long-term partnerships, and using the collective power of Howden to change how the world sees risk and insurance.When you join Howden Re, you become part of a vibrant and entrepreneurial workplace culture that prioritises collaboration, ownership, and shared success. Here, your contributions will directly impact our mission to be the global partner of choice in reinsurance and strategic advisory.Be a part of Howden Re's exciting journey. Together, we are shaping the future of reinsurance. The Role A Reinsurance Broker specialising in delegated authority and reinsurance placements advises MGAs, program administrators, and carriers on designing, structuring, and securing the capacity they need to grow sustainably.The role involves analysing underwriting performance, developing optimal reinsurance structures, and presenting programs to global reinsurers to negotiate the best possible terms. It requires deep expertise in delegated authority governance, strong market relationships, and the ability to translate complex data and underwriting strategies into compelling placement narratives.Ultimately, the broker acts as a strategic partner-supporting clients with capacity solutions, portfolio insights, and market guidance throughout the lifecycle of their programs.• Design and structure reinsurance programmes including quota share, excess of loss, stop loss, and hybrid solutions tailored to MGA and carrier needs. • Analyse underwriting, financial, and exposure data to support programme design and inform reinsurer discussions. • Present delegated authority programmes to markets, articulating underwriting strategy, performance, and operational controls. • Negotiate terms, conditions, pricing, and coverage with reinsurers to secure optimal capacity for clients. • Build and maintain strong relationships with reinsurers, carriers, and other capacity providers. • Provide expertise in delegated authority governance, including binder management, due diligence, reporting standards, and bordereaux workflows. • Support clients in establishing and managing MGA/carrier partnerships, ensuring appropriate oversight and transparency. • Monitor programme performance throughout the contract period, providing regular reporting, KPIs, and insights to clients and markets. • Identify trends, risks, and improvement opportunities to enhance portfolio performance or respond to market shifts. • Coordinate renewals, ensuring continuity of capacity and improved terms where possible. • Stay informed on reinsurance market dynamics, regulatory developments, and capital trends affecting delegated authority business. • Collaborate with internal analytics, actuarial, legal, and specialty teams to deliver comprehensive solutions. • Support clients with strategic growth initiatives, including new product launches, territorial expansion, or distribution changes. • Ensure contract accuracy, compliance, and governance across all delegated authority and reinsurance agreements. We are looking for someone who has: • Strong technical understanding of reinsurance structures (quota share, XOL, stop loss, aggregate, hybrid programmes). • Detailed knowledge of delegated authority frameworks including binder governance, bordereaux management, and reporting requirements. • High level of numerical, analytical, and financial modelling capability. • Excellent communication and presentation skills for engaging with clients and markets. • Strong negotiation and market advocacy skills. • Proven experience in reinsurance broking, ideally within delegated authority/programs. • Successful track record placing reinsurance capacity with Lloyd's, company markets, and alternative capital providers. • Experience working directly with MGAs, program administrators, or delegated underwriting teams. • Experience negotiating terms, pricing, and coverage with underwriters. • Experience managing renewals and supporting programme lifecycle activities.A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we're looking for individuals who share the same values as us: Our successes have all come from someone brave enough to try something new We support each other in the small everyday moments and the bigger challenges We are determined to make a positive difference at work and beyond Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working .If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application - if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.Permanent
Apr 13, 2026
Full time
Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden. Working at Howden Re At Howden Re, we're on a mission to do things differently. Our no silo approach, elite team, and clear focus on innovation and relentless execution means our clients are at the heart of all we do.As a big 4 global reinsurance broker, we deliberately avoid the one-size-fits-all approach, committing to creating bespoke solutions that address the unique challenges of a modern and dynamic marketplace. Our team is empowered to drive progress, creating opportunities for career and personal development, unlocking new value for clients, fostering long-term partnerships, and using the collective power of Howden to change how the world sees risk and insurance.When you join Howden Re, you become part of a vibrant and entrepreneurial workplace culture that prioritises collaboration, ownership, and shared success. Here, your contributions will directly impact our mission to be the global partner of choice in reinsurance and strategic advisory.Be a part of Howden Re's exciting journey. Together, we are shaping the future of reinsurance. The Role A Reinsurance Broker specialising in delegated authority and reinsurance placements advises MGAs, program administrators, and carriers on designing, structuring, and securing the capacity they need to grow sustainably.The role involves analysing underwriting performance, developing optimal reinsurance structures, and presenting programs to global reinsurers to negotiate the best possible terms. It requires deep expertise in delegated authority governance, strong market relationships, and the ability to translate complex data and underwriting strategies into compelling placement narratives.Ultimately, the broker acts as a strategic partner-supporting clients with capacity solutions, portfolio insights, and market guidance throughout the lifecycle of their programs.• Design and structure reinsurance programmes including quota share, excess of loss, stop loss, and hybrid solutions tailored to MGA and carrier needs. • Analyse underwriting, financial, and exposure data to support programme design and inform reinsurer discussions. • Present delegated authority programmes to markets, articulating underwriting strategy, performance, and operational controls. • Negotiate terms, conditions, pricing, and coverage with reinsurers to secure optimal capacity for clients. • Build and maintain strong relationships with reinsurers, carriers, and other capacity providers. • Provide expertise in delegated authority governance, including binder management, due diligence, reporting standards, and bordereaux workflows. • Support clients in establishing and managing MGA/carrier partnerships, ensuring appropriate oversight and transparency. • Monitor programme performance throughout the contract period, providing regular reporting, KPIs, and insights to clients and markets. • Identify trends, risks, and improvement opportunities to enhance portfolio performance or respond to market shifts. • Coordinate renewals, ensuring continuity of capacity and improved terms where possible. • Stay informed on reinsurance market dynamics, regulatory developments, and capital trends affecting delegated authority business. • Collaborate with internal analytics, actuarial, legal, and specialty teams to deliver comprehensive solutions. • Support clients with strategic growth initiatives, including new product launches, territorial expansion, or distribution changes. • Ensure contract accuracy, compliance, and governance across all delegated authority and reinsurance agreements. We are looking for someone who has: • Strong technical understanding of reinsurance structures (quota share, XOL, stop loss, aggregate, hybrid programmes). • Detailed knowledge of delegated authority frameworks including binder governance, bordereaux management, and reporting requirements. • High level of numerical, analytical, and financial modelling capability. • Excellent communication and presentation skills for engaging with clients and markets. • Strong negotiation and market advocacy skills. • Proven experience in reinsurance broking, ideally within delegated authority/programs. • Successful track record placing reinsurance capacity with Lloyd's, company markets, and alternative capital providers. • Experience working directly with MGAs, program administrators, or delegated underwriting teams. • Experience negotiating terms, pricing, and coverage with underwriters. • Experience managing renewals and supporting programme lifecycle activities.A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we're looking for individuals who share the same values as us: Our successes have all come from someone brave enough to try something new We support each other in the small everyday moments and the bigger challenges We are determined to make a positive difference at work and beyond Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working .If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application - if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.Permanent
My client is seeking an experienced and highly organised Construction Administrator to support our construction and project delivery teams. The successful candidate will play a key role in ensuring smooth day-to-day project administration, compliance documentation, and coordination of site information. The ideal applicant will also be technically confident and knowledgeable in modern AI tools, using them to improve document control, productivity, and communication across projects. Key Responsibilities Project & Site Administration Chase and track materials and plant deliveries, ensuring timely arrival to site Liaise with suppliers, subcontractors, and site teams to resolve delivery and scheduling issues Maintain accurate records of delivery notes, purchase orders, and supplier correspondence Documentation & Compliance Compile and manage O&M (Operation & Maintenance) Manuals to handover standard Obtain, log, and manage all required certificates, including: Electrical & Mechanical certificates Fire stopping certificates Gas Safe certificates Test & inspection records Ensure all documentation is compliant with UK Building Regulations and project requirements Health & Safety Documentation Create and maintain RAMS (Risk Assessments & Method Statements) Create and update CPP (Construction Phase Plans) in line with CDM Regulations 2015 Ensure all documentation is reviewed, approved, and issued correctly Support site teams with audits, inspections, and compliance checks AI & Digital Workflow Contribution Confidently use AI-powered tools (e.g. document drafting, summarisation, compliance checks, data extraction) to improve efficiency Support implementation of AI solutions for: Document control Programme tracking Supplier communication Knowledge management Work with senior management to identify opportunities to automate repetitive admin tasks Maintain awareness of current AI developments relevant to construction administration and compliance Skills & Experience Essential Proven experience in a construction administration or document control role Strong understanding of UK construction processes and compliance requirements Hands-on experience creating RAMS and CPPs Experience compiling O&M Manuals and certification packs Excellent organisational and time-management skills Strong written and verbal communication skills Desirable Experience working on commercial or residential construction projects in London Knowledge of CDM Regulations 2015 Familiarity with common construction management platforms (e.g. Viewpoint, Aconex, Procore, Asite) Understanding of ISO processes (ISO 9001 / 14001 / 45001) AI & Technology Skills Confident using AI tools such as Microsoft Copilot, ChatGPT, or similar for drafting, analysis, and administration Comfortable adopting new digital tools and workflows Ability to identify opportunities where AI can improve productivity, accuracy, and compliance Strong Microsoft 365 skills (Word, Excel, Outlook, SharePoint, Teams) Personal Attributes Highly organised and detail-oriented Proactive and able to work independently Calm under pressure with the ability to manage multiple projects Professional, reliable, and adaptable What We Offer Competitive salary (dependent on experience) Opportunity to work in a forward-thinking, AI-aware construction environment Career progression and skills development Supportive team culture
Apr 11, 2026
Full time
My client is seeking an experienced and highly organised Construction Administrator to support our construction and project delivery teams. The successful candidate will play a key role in ensuring smooth day-to-day project administration, compliance documentation, and coordination of site information. The ideal applicant will also be technically confident and knowledgeable in modern AI tools, using them to improve document control, productivity, and communication across projects. Key Responsibilities Project & Site Administration Chase and track materials and plant deliveries, ensuring timely arrival to site Liaise with suppliers, subcontractors, and site teams to resolve delivery and scheduling issues Maintain accurate records of delivery notes, purchase orders, and supplier correspondence Documentation & Compliance Compile and manage O&M (Operation & Maintenance) Manuals to handover standard Obtain, log, and manage all required certificates, including: Electrical & Mechanical certificates Fire stopping certificates Gas Safe certificates Test & inspection records Ensure all documentation is compliant with UK Building Regulations and project requirements Health & Safety Documentation Create and maintain RAMS (Risk Assessments & Method Statements) Create and update CPP (Construction Phase Plans) in line with CDM Regulations 2015 Ensure all documentation is reviewed, approved, and issued correctly Support site teams with audits, inspections, and compliance checks AI & Digital Workflow Contribution Confidently use AI-powered tools (e.g. document drafting, summarisation, compliance checks, data extraction) to improve efficiency Support implementation of AI solutions for: Document control Programme tracking Supplier communication Knowledge management Work with senior management to identify opportunities to automate repetitive admin tasks Maintain awareness of current AI developments relevant to construction administration and compliance Skills & Experience Essential Proven experience in a construction administration or document control role Strong understanding of UK construction processes and compliance requirements Hands-on experience creating RAMS and CPPs Experience compiling O&M Manuals and certification packs Excellent organisational and time-management skills Strong written and verbal communication skills Desirable Experience working on commercial or residential construction projects in London Knowledge of CDM Regulations 2015 Familiarity with common construction management platforms (e.g. Viewpoint, Aconex, Procore, Asite) Understanding of ISO processes (ISO 9001 / 14001 / 45001) AI & Technology Skills Confident using AI tools such as Microsoft Copilot, ChatGPT, or similar for drafting, analysis, and administration Comfortable adopting new digital tools and workflows Ability to identify opportunities where AI can improve productivity, accuracy, and compliance Strong Microsoft 365 skills (Word, Excel, Outlook, SharePoint, Teams) Personal Attributes Highly organised and detail-oriented Proactive and able to work independently Calm under pressure with the ability to manage multiple projects Professional, reliable, and adaptable What We Offer Competitive salary (dependent on experience) Opportunity to work in a forward-thinking, AI-aware construction environment Career progression and skills development Supportive team culture
Locations Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton-on-Tees Job Description Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster. Balfour Beatty is seeking a dynamicReceptionistto contribute to theNet Zero Teesside(NZT) project based at our site in Redcar and Cleveland. Act as the first point of contact for all visitors to the NZT site, ensuring a professional and welcoming experience Manage visitor check-in, verify identification where required, and ensure all visitors complete the correct induction steps before accessing site Provide general administrative support to project leadership and operational teams, including handling incoming calls, managing shared inboxes, and maintaining up-to-date site contact lists Work closely with the Office Manager and Facilities teams to ensure meeting rooms, communal areas, and reception spaces are maintained to a high standard, raising any issues promptly Assist with desk allocation requests and office logistics where required Maintain secure handling of confidential information, including visitor logs, induction paperwork, and access records Ensure all reception-related activities comply with NZT project requirements and Balfour Beatty site protocols Book meeting rooms - internally and externally for the team meetings etc Any other admin task that may be required by their line manager Highly motivated, proactive and practical Administrator Excellent interpersonal skills Honest Reliable and Professional Person Ability to multi-task and work independently as well as in a team Organised with excellent timekeeping skills Computer Literate Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Apr 10, 2026
Full time
Locations Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton-on-Tees Job Description Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster. Balfour Beatty is seeking a dynamicReceptionistto contribute to theNet Zero Teesside(NZT) project based at our site in Redcar and Cleveland. Act as the first point of contact for all visitors to the NZT site, ensuring a professional and welcoming experience Manage visitor check-in, verify identification where required, and ensure all visitors complete the correct induction steps before accessing site Provide general administrative support to project leadership and operational teams, including handling incoming calls, managing shared inboxes, and maintaining up-to-date site contact lists Work closely with the Office Manager and Facilities teams to ensure meeting rooms, communal areas, and reception spaces are maintained to a high standard, raising any issues promptly Assist with desk allocation requests and office logistics where required Maintain secure handling of confidential information, including visitor logs, induction paperwork, and access records Ensure all reception-related activities comply with NZT project requirements and Balfour Beatty site protocols Book meeting rooms - internally and externally for the team meetings etc Any other admin task that may be required by their line manager Highly motivated, proactive and practical Administrator Excellent interpersonal skills Honest Reliable and Professional Person Ability to multi-task and work independently as well as in a team Organised with excellent timekeeping skills Computer Literate Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Are you an experienced Quality Technician or Engineering professional looking for your next opportunity? Our client, a leading manufacturer of precision components for industrial gas turbines , is expanding and looking for a detail-oriented individual to take ownership of their Material Review Board (MRB) process. The ideal candidate will have experience within a manufacturing quality environment, be highly organised, and confident managing processes, data, and internal coordination. This role would also suit a junior quality professional or engineering graduate with relevant exposure. Quality Technician Permanent Competitive Salary Monday - Thursday 7:30am - 4:30pm, Friday 7:30am - 12:30pm Alcester Quality Technician Job Description Take ownership of the Material Review Board (MRB) process. Coordinate and host MRB and rejects meetings. Manage the transactional side of MRB including processing scrap, returns, and reworks via ERP systems. Raise and record non-conformances and maintain accurate quality records and logs. Issue rework instructions based on feedback from production/team leaders. Ensure non-conforming materials are correctly assessed and controlled to maintain quality standards. Quality Technician Essential Experience/Skills/Qualifications Experience working within a quality-related role (e.g. Quality Administrator , Inspector , Quality Technician ). Experience within a manufacturing or engineering environment. Strong organisational skills and attention to detail. Ability to work autonomously and manage processes effectively. Quality Administrator Company Benefits 23 days holiday + Bank Holidays (increasing with service). Pension scheme. Retail & gym discounts. Employee Assistance Programme (including dental & optical cashback). Free onsite parking.
Apr 08, 2026
Full time
Are you an experienced Quality Technician or Engineering professional looking for your next opportunity? Our client, a leading manufacturer of precision components for industrial gas turbines , is expanding and looking for a detail-oriented individual to take ownership of their Material Review Board (MRB) process. The ideal candidate will have experience within a manufacturing quality environment, be highly organised, and confident managing processes, data, and internal coordination. This role would also suit a junior quality professional or engineering graduate with relevant exposure. Quality Technician Permanent Competitive Salary Monday - Thursday 7:30am - 4:30pm, Friday 7:30am - 12:30pm Alcester Quality Technician Job Description Take ownership of the Material Review Board (MRB) process. Coordinate and host MRB and rejects meetings. Manage the transactional side of MRB including processing scrap, returns, and reworks via ERP systems. Raise and record non-conformances and maintain accurate quality records and logs. Issue rework instructions based on feedback from production/team leaders. Ensure non-conforming materials are correctly assessed and controlled to maintain quality standards. Quality Technician Essential Experience/Skills/Qualifications Experience working within a quality-related role (e.g. Quality Administrator , Inspector , Quality Technician ). Experience within a manufacturing or engineering environment. Strong organisational skills and attention to detail. Ability to work autonomously and manage processes effectively. Quality Administrator Company Benefits 23 days holiday + Bank Holidays (increasing with service). Pension scheme. Retail & gym discounts. Employee Assistance Programme (including dental & optical cashback). Free onsite parking.
Job Title: Purchaser Location: Helsby, Frodsham, WA6 0DJ Salary: 26,000 - 29,000 per annum, depending on experience Job Type: Full time, Permanent About Heat Trace Limited: Heat Trace Limited is a global leader in the design, manufacture, and supply of electric heat tracing systems. With a strong commitment to innovation, quality, and customer satisfaction, we serve a wide range of industries including oil & gas, chemical, power generation, and infrastructure. About the Role: Heat Trace Limited is seeking a proactive and organised Purchaser to join our Supply Chain team. This role is essential in supporting our operations by sourcing materials, managing supplier relationships, and ensuring timely delivery to meet production needs. Key Responsibilities Create and manage purchase orders for goods and services using the ERP system. Work closely with the planner to coordinate material deliveries ahead of production schedules. Build and maintain strong supplier relationships, monitoring performance and expediting orders when necessary. Support internal teams to ensure procurement aligns with business requirements. Identify and assess new suppliers based on quality, reliability, and pricing. Assist in negotiating supplier terms to achieve cost effective purchasing. Collaborate with the warehouse team to maintain appropriate stock levels and minimise excess. Ensure purchasing activities follow legal, ethical, and sustainable sourcing standards. Track expenditure, identify cost saving opportunities, and maintain accurate procurement records. About you: We are looking for someone who: Has experience within a purchasing or supply chain role is essential Is highly organised with strong attention to detail. Communicates clearly and professionally. Enjoys working collaboratively with multiple teams. Is proactive in problem solving and continuous improvement. Has experience using ERP systems (beneficial but training can be provided). Maintains confidentiality and adheres to company policies. Is committed to personal development and professional growth. Preferred experience in manufacturing environment What We Offer A supportive and collaborative working environment. Opportunities for training and career development. The chance to make a meaningful impact within the supply chain function. Pension scheme Health Shield scheme Group Life Assurance 25 days holiday plus bank holidays (increase with service) Please Note: No agencies. Please click APPLY to submit your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Procurement, Purchasing, Procurement Assistant, Buyer, Purchasing Executive, Supply Chain Purchasing, Procurement Administrator, Supply Chain Administrator, Procurement Executive may also be considered for this role
Apr 08, 2026
Full time
Job Title: Purchaser Location: Helsby, Frodsham, WA6 0DJ Salary: 26,000 - 29,000 per annum, depending on experience Job Type: Full time, Permanent About Heat Trace Limited: Heat Trace Limited is a global leader in the design, manufacture, and supply of electric heat tracing systems. With a strong commitment to innovation, quality, and customer satisfaction, we serve a wide range of industries including oil & gas, chemical, power generation, and infrastructure. About the Role: Heat Trace Limited is seeking a proactive and organised Purchaser to join our Supply Chain team. This role is essential in supporting our operations by sourcing materials, managing supplier relationships, and ensuring timely delivery to meet production needs. Key Responsibilities Create and manage purchase orders for goods and services using the ERP system. Work closely with the planner to coordinate material deliveries ahead of production schedules. Build and maintain strong supplier relationships, monitoring performance and expediting orders when necessary. Support internal teams to ensure procurement aligns with business requirements. Identify and assess new suppliers based on quality, reliability, and pricing. Assist in negotiating supplier terms to achieve cost effective purchasing. Collaborate with the warehouse team to maintain appropriate stock levels and minimise excess. Ensure purchasing activities follow legal, ethical, and sustainable sourcing standards. Track expenditure, identify cost saving opportunities, and maintain accurate procurement records. About you: We are looking for someone who: Has experience within a purchasing or supply chain role is essential Is highly organised with strong attention to detail. Communicates clearly and professionally. Enjoys working collaboratively with multiple teams. Is proactive in problem solving and continuous improvement. Has experience using ERP systems (beneficial but training can be provided). Maintains confidentiality and adheres to company policies. Is committed to personal development and professional growth. Preferred experience in manufacturing environment What We Offer A supportive and collaborative working environment. Opportunities for training and career development. The chance to make a meaningful impact within the supply chain function. Pension scheme Health Shield scheme Group Life Assurance 25 days holiday plus bank holidays (increase with service) Please Note: No agencies. Please click APPLY to submit your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Procurement, Purchasing, Procurement Assistant, Buyer, Purchasing Executive, Supply Chain Purchasing, Procurement Administrator, Supply Chain Administrator, Procurement Executive may also be considered for this role
It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms. We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns Date: Mar 5, 2026 Location: Scarborough, ON, CA Operating Sector: Safety Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community! What is the Opportunity? Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada's utility construction provider and we're looking for an EHS Advisor to help us get there! The Safety/EHS Advisor will be responsible to actively promote a health, safety and environmental culture to all levels of employees with the policies and procedures of Aecon's Health, Safety and Environmental Manual. This position is based in Scarborough. What You'll Do Here: Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging. Conduct Employee health and safety orientation and site specific safety orientation to workers, owners and clients. Train employees in fall protection, confined space entry, traffic protection, traffic control person, WHMIS, respiratory protection, emergency response. Coordinate training such as WHMIS, First Aid, etc. Conduct workplace inspections and audits. Conduct behavioral observation in the workplace. Develop workplace plans - such as emergency evacuations, fire emergency, traffic controls, fall protection. Distribution of safety material, supplies and equipment as needed to team members. Conduct safety presentations to clients and promote Aecon safety systems to potential industry clients. Participate as a visitor member of Joint Health and Safety Committees. Conduct studies and analyze accident trends. Inspect project facilities and recommend corrective actions, & coordination of environmental issues. Work with the Claims Administrator, assist with workers compensation claims and associated activities. Develop return to work and modified work programs. Mediate health and safety issues for resolution. Prepare and assist with external safety audits. What You Bring to the Team: Minimum 3 years' experience in the construction industry in a Health and Safety role. OHS experience within Oil & Gas projects is an asset. Strong knowledge of the Occupational Health & Safety act and Regulations for Construction Projects. Strong knowledge of other Regulations, e.g. WHMIS, Asbestos in Construction, Designated Substances, Smoking in the Workplace. Ability to work with limited supervision and to be proactive. Be a champion of inclusion and diversity. Excellent verbal and written communication with strong relationship management skills. Adaptable to flexible work schedule when required to meet deadlines. Valid G driver's license. The expected salary for this position is $70,000 -$95,000. Inindividual pay is determined based on several factors such as work location, education, experience and unique skills. Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.
Apr 07, 2026
Full time
It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms. We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns Date: Mar 5, 2026 Location: Scarborough, ON, CA Operating Sector: Safety Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community! What is the Opportunity? Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada's utility construction provider and we're looking for an EHS Advisor to help us get there! The Safety/EHS Advisor will be responsible to actively promote a health, safety and environmental culture to all levels of employees with the policies and procedures of Aecon's Health, Safety and Environmental Manual. This position is based in Scarborough. What You'll Do Here: Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging. Conduct Employee health and safety orientation and site specific safety orientation to workers, owners and clients. Train employees in fall protection, confined space entry, traffic protection, traffic control person, WHMIS, respiratory protection, emergency response. Coordinate training such as WHMIS, First Aid, etc. Conduct workplace inspections and audits. Conduct behavioral observation in the workplace. Develop workplace plans - such as emergency evacuations, fire emergency, traffic controls, fall protection. Distribution of safety material, supplies and equipment as needed to team members. Conduct safety presentations to clients and promote Aecon safety systems to potential industry clients. Participate as a visitor member of Joint Health and Safety Committees. Conduct studies and analyze accident trends. Inspect project facilities and recommend corrective actions, & coordination of environmental issues. Work with the Claims Administrator, assist with workers compensation claims and associated activities. Develop return to work and modified work programs. Mediate health and safety issues for resolution. Prepare and assist with external safety audits. What You Bring to the Team: Minimum 3 years' experience in the construction industry in a Health and Safety role. OHS experience within Oil & Gas projects is an asset. Strong knowledge of the Occupational Health & Safety act and Regulations for Construction Projects. Strong knowledge of other Regulations, e.g. WHMIS, Asbestos in Construction, Designated Substances, Smoking in the Workplace. Ability to work with limited supervision and to be proactive. Be a champion of inclusion and diversity. Excellent verbal and written communication with strong relationship management skills. Adaptable to flexible work schedule when required to meet deadlines. Valid G driver's license. The expected salary for this position is $70,000 -$95,000. Inindividual pay is determined based on several factors such as work location, education, experience and unique skills. Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.
Leading manufacturer and supplier of Under Pressure Drilling, FlowStop Equipment and associated Pipeline Tooling supplied to the gas, water and construction industry are looking for a procurement administrator. Purpose of the Role The Procurement Administrator will provide accurate and efficient support to procurement and production activities. The role ensures purchasing, supplier communication, and goods-in processes are completed in line with company procedures. The successful candidate will help ensure parts, materials, and subcontract services are ordered, tracked, and received on time to support manufacturing operations or customer orders. This role requires strong organisational skills, excellent attention to detail, and the ability to manage multiple tasks while maintaining accurate records. Key Responsibilities Purchasing and Order Processing Raise and process purchase orders accurately in line with company procedures Ensure correct pricing, quantities, and delivery requirements are recorded Maintain purchasing records and update internal systems Maintain back order Supplier Liaison and Follow-up Communicate with suppliers to confirm lead times and delivery schedules Follow up overdue orders and support expediting urgent requirements Assist with obtaining quotations and supplier documentation Goods-In and Documentation Support goods-in checks by matching deliveries against purchase orders Ensure incoming parts are recorded correctly and documentation completed Report missing, damaged, or incorrect goods in accordance with ISO9001 standards Coordination with Production Work closely with production and engineering teams to understand material needs Support subcontract order tracking and return of completed work Help ensure components are available to meet build and delivery schedules Organisation and Administrative Support Maintain structured filing systems for procurement and supplier records Ensure purchasing data is accurate for audit and reporting purposes Provide general administrative support to the operations team as required Skills and Experience Required The successful applicant will have: Strong procurement experience within a manufacturing or engineering organisation Excellent organisational skills and high attention to detail Confidence using IT systems and Microsoft Office tools Strong written and verbal communication skills Ability to work effectively with suppliers and internal technical teams A proactive, dependable approach and commitment to accuracy and quality Experience of running procurement within an ISO9001 accredited business Desirable Knowledge of engineering or manufacturing components and terminology Experience working with subcontract machine shops or technical suppliers Understanding of goods-in, stock control, or inventory processes Sicon Works order processing or Sage experience Monday-Thursday 8.30am-5pm Friday 8.30am-4pm Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Apr 07, 2026
Full time
Leading manufacturer and supplier of Under Pressure Drilling, FlowStop Equipment and associated Pipeline Tooling supplied to the gas, water and construction industry are looking for a procurement administrator. Purpose of the Role The Procurement Administrator will provide accurate and efficient support to procurement and production activities. The role ensures purchasing, supplier communication, and goods-in processes are completed in line with company procedures. The successful candidate will help ensure parts, materials, and subcontract services are ordered, tracked, and received on time to support manufacturing operations or customer orders. This role requires strong organisational skills, excellent attention to detail, and the ability to manage multiple tasks while maintaining accurate records. Key Responsibilities Purchasing and Order Processing Raise and process purchase orders accurately in line with company procedures Ensure correct pricing, quantities, and delivery requirements are recorded Maintain purchasing records and update internal systems Maintain back order Supplier Liaison and Follow-up Communicate with suppliers to confirm lead times and delivery schedules Follow up overdue orders and support expediting urgent requirements Assist with obtaining quotations and supplier documentation Goods-In and Documentation Support goods-in checks by matching deliveries against purchase orders Ensure incoming parts are recorded correctly and documentation completed Report missing, damaged, or incorrect goods in accordance with ISO9001 standards Coordination with Production Work closely with production and engineering teams to understand material needs Support subcontract order tracking and return of completed work Help ensure components are available to meet build and delivery schedules Organisation and Administrative Support Maintain structured filing systems for procurement and supplier records Ensure purchasing data is accurate for audit and reporting purposes Provide general administrative support to the operations team as required Skills and Experience Required The successful applicant will have: Strong procurement experience within a manufacturing or engineering organisation Excellent organisational skills and high attention to detail Confidence using IT systems and Microsoft Office tools Strong written and verbal communication skills Ability to work effectively with suppliers and internal technical teams A proactive, dependable approach and commitment to accuracy and quality Experience of running procurement within an ISO9001 accredited business Desirable Knowledge of engineering or manufacturing components and terminology Experience working with subcontract machine shops or technical suppliers Understanding of goods-in, stock control, or inventory processes Sicon Works order processing or Sage experience Monday-Thursday 8.30am-5pm Friday 8.30am-4pm Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Locations Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton-on-Tees Job Description Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster. Balfour Beatty is seeking a dynamicProject Administratorto contribute to theNet Zero Teesside(NZT) project based at our site in Redcar and Cleveland. Provide general administrative support to project leadership and operational teams, including handling incoming calls, managing shared inboxes, and maintaining up-to-date site contact lists Work closely with the Office Manager and Facilities teams to ensure meeting rooms, communal areas, and reception spaces are maintained to a high standard, raising any issues promptly Assist with desk allocation requests and office logistics where required Maintain secure handling of confidential information, including visitor logs, induction paperwork, and access records Ensure all administration-related activities comply with NZT project requirements and Balfour Beatty site protocols Book meeting rooms - internally and externally for the team meetings etc Any other admin task that may be required by their line manager Act as a key point of contact for general queries from employees, managers, and visitors, escalating issues where appropriate Reception Cover as and when required Ensuring that confidential information is handled appropriately and in line with company policies and data protection requirements Highly motivated, proactive and practical Administrator Excellent interpersonal skills Honest Reliable and Professional Person Ability to multi-task and work independently as well as in a team Organised with excellent timekeeping skills Computer Literate Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Apr 05, 2026
Full time
Locations Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton-on-Tees Job Description Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster. Balfour Beatty is seeking a dynamicProject Administratorto contribute to theNet Zero Teesside(NZT) project based at our site in Redcar and Cleveland. Provide general administrative support to project leadership and operational teams, including handling incoming calls, managing shared inboxes, and maintaining up-to-date site contact lists Work closely with the Office Manager and Facilities teams to ensure meeting rooms, communal areas, and reception spaces are maintained to a high standard, raising any issues promptly Assist with desk allocation requests and office logistics where required Maintain secure handling of confidential information, including visitor logs, induction paperwork, and access records Ensure all administration-related activities comply with NZT project requirements and Balfour Beatty site protocols Book meeting rooms - internally and externally for the team meetings etc Any other admin task that may be required by their line manager Act as a key point of contact for general queries from employees, managers, and visitors, escalating issues where appropriate Reception Cover as and when required Ensuring that confidential information is handled appropriately and in line with company policies and data protection requirements Highly motivated, proactive and practical Administrator Excellent interpersonal skills Honest Reliable and Professional Person Ability to multi-task and work independently as well as in a team Organised with excellent timekeeping skills Computer Literate Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities. As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 02, 2026
Full time
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 01, 2026
Contractor
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
