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conveyancing assistant
Staff Recruit
CONVEYANCING LEGAL ASSISTANT
Staff Recruit Eastbourne, Sussex
CONVEYANCING LEGAL ASSISTANT This well established firm of Solicitors, who have an excellent reputation with both their clients and competitors, plus have an excellent reputation for caring for their staff, are looking to recruit a Conveyancing Legal Assistant with previous legal experience to work as part of a team, previous conveyancing experience useful. The successful candidate will be assisting the conveyancing team with all aspects of the conveyancing process, you will also need with good IT and typing skills, plus be efficient and proactive legal support to the fee earner. In return the company are offering an excellent salary and benefits, career progression and a friendly working environment. To apply please submit your CV to Jan Hanley at Staff Recruit or for more information please telephone Jan Hanley at Staff Recruit
May 04, 2026
Full time
CONVEYANCING LEGAL ASSISTANT This well established firm of Solicitors, who have an excellent reputation with both their clients and competitors, plus have an excellent reputation for caring for their staff, are looking to recruit a Conveyancing Legal Assistant with previous legal experience to work as part of a team, previous conveyancing experience useful. The successful candidate will be assisting the conveyancing team with all aspects of the conveyancing process, you will also need with good IT and typing skills, plus be efficient and proactive legal support to the fee earner. In return the company are offering an excellent salary and benefits, career progression and a friendly working environment. To apply please submit your CV to Jan Hanley at Staff Recruit or for more information please telephone Jan Hanley at Staff Recruit
Ideal Personnel & Recruitment Solutions Limited
Paralegal - New Homes
Ideal Personnel & Recruitment Solutions Limited Northampton, Northamptonshire
Our client has an exciting opportunity for a Paralegal who has worked in a Residential Conveyancing or New Homes Division. The ideal candidate will be able demonstrate their organisational skills, meet deadlines and work well under pressure in a team environment, whilst managing client expectations. Key Responsibilities To Liaise with the department Managers and Department Head to establish daily responsibilities. To attend office/department meetings and training sessions as required. Filing of post. Production of work using the Office Management System. To liaise with clients both in the office and via telephone discussions. Checking and working in accordance with task list and daily reminders Ensuring that work is produced and signed off and post ready by 4pm. To provide cover for other paralegals/assistants during their absence. Meeting clients to receive documentation. Supporting the Firm with brand awareness activities, including networking, events and content for the website and social media channels. Required Skills and Experience: Previous new homes or conveyancing experience Good standard of literacy, numeracy and attention to detail. Pleasant manner, flexible and co-operative. Ability to work on own initiative and take responsibility for quality of work. Good time management skills. Excellent client care. Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
May 04, 2026
Full time
Our client has an exciting opportunity for a Paralegal who has worked in a Residential Conveyancing or New Homes Division. The ideal candidate will be able demonstrate their organisational skills, meet deadlines and work well under pressure in a team environment, whilst managing client expectations. Key Responsibilities To Liaise with the department Managers and Department Head to establish daily responsibilities. To attend office/department meetings and training sessions as required. Filing of post. Production of work using the Office Management System. To liaise with clients both in the office and via telephone discussions. Checking and working in accordance with task list and daily reminders Ensuring that work is produced and signed off and post ready by 4pm. To provide cover for other paralegals/assistants during their absence. Meeting clients to receive documentation. Supporting the Firm with brand awareness activities, including networking, events and content for the website and social media channels. Required Skills and Experience: Previous new homes or conveyancing experience Good standard of literacy, numeracy and attention to detail. Pleasant manner, flexible and co-operative. Ability to work on own initiative and take responsibility for quality of work. Good time management skills. Excellent client care. Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Certain Advantage
Conveyancing Administrator
Certain Advantage Glasgow, Lanarkshire
Role - Conveyancing Assistant Location - Glasgow Salary - £24,600 Per annum Are you an experienced administrator looking to build a career in residential conveyancing? Do you enjoy working in a fast-paced environment where attention to detail and teamwork are key? Are you keen to join a growing team with strong opportunities for development?We are currently working with a well-established and expanding organisation to recruit a Conveyancing Assistant to join their Residential team in Glasgow. This is an excellent opportunity to become part of a collaborative and supportive team within a business that continues to grow across multiple locations.You will be joining an enthusiastic team that values each other's input and works together to deliver a high standard of service to clients. This role offers a strong platform to develop your skills and progress within a professional services environment. The Role The successful candidate will support the conveyancing team with the smooth progression of residential property transactions, ensuring a high level of service is delivered throughout the process. Key responsibilities include: • Liaising with clients, providing updates and taking accurate messages • Ordering redemption statements and pre-sale reports, including updates prior to settlement • Drafting legal documentation such as dispositions, securities, discharges and LBTT returns • Sending documentation to clients and lenders for signing • Lodging advance notices • Updating systems including LMS and Lender Exchange • Submitting and processing LBTT returns • Registering legal documentation • Supporting NHBC activation • Handling post-settlement enquiries • Issuing updated title sheets to relevant parties • Managing diaries and general correspondence • Providing general administrative support to the wider team • Using internal case management systems to maintain accurate records Essential Skills and Experience • Previous experience in a property, conveyancing or administrative role is preferred • Strong working knowledge of Microsoft Office, including Excel • Experience communicating with clients via phone and email The ideal candidate will also • Have excellent interpersonal and communication skills • Be confident managing multiple tasks and meeting deadlines • Take pride in producing accurate, high-quality work • Work well both independently and as part of a team • Be organised, proactive and solution-focused • Show a strong desire to learn and progress within a legal environment What's on Offer • Competitive salary with annual review and potential performance bonus • 32 days annual leave including public holidays • Birthday day off • Access to wellbeing initiatives and online health support • Opportunity to join a growing team with clear progression opportunitiesInterested? Please apply via the Apply Now option to be considered for the role.
May 04, 2026
Full time
Role - Conveyancing Assistant Location - Glasgow Salary - £24,600 Per annum Are you an experienced administrator looking to build a career in residential conveyancing? Do you enjoy working in a fast-paced environment where attention to detail and teamwork are key? Are you keen to join a growing team with strong opportunities for development?We are currently working with a well-established and expanding organisation to recruit a Conveyancing Assistant to join their Residential team in Glasgow. This is an excellent opportunity to become part of a collaborative and supportive team within a business that continues to grow across multiple locations.You will be joining an enthusiastic team that values each other's input and works together to deliver a high standard of service to clients. This role offers a strong platform to develop your skills and progress within a professional services environment. The Role The successful candidate will support the conveyancing team with the smooth progression of residential property transactions, ensuring a high level of service is delivered throughout the process. Key responsibilities include: • Liaising with clients, providing updates and taking accurate messages • Ordering redemption statements and pre-sale reports, including updates prior to settlement • Drafting legal documentation such as dispositions, securities, discharges and LBTT returns • Sending documentation to clients and lenders for signing • Lodging advance notices • Updating systems including LMS and Lender Exchange • Submitting and processing LBTT returns • Registering legal documentation • Supporting NHBC activation • Handling post-settlement enquiries • Issuing updated title sheets to relevant parties • Managing diaries and general correspondence • Providing general administrative support to the wider team • Using internal case management systems to maintain accurate records Essential Skills and Experience • Previous experience in a property, conveyancing or administrative role is preferred • Strong working knowledge of Microsoft Office, including Excel • Experience communicating with clients via phone and email The ideal candidate will also • Have excellent interpersonal and communication skills • Be confident managing multiple tasks and meeting deadlines • Take pride in producing accurate, high-quality work • Work well both independently and as part of a team • Be organised, proactive and solution-focused • Show a strong desire to learn and progress within a legal environment What's on Offer • Competitive salary with annual review and potential performance bonus • 32 days annual leave including public holidays • Birthday day off • Access to wellbeing initiatives and online health support • Opportunity to join a growing team with clear progression opportunitiesInterested? Please apply via the Apply Now option to be considered for the role.
Headturner Search
Legal Assistant
Headturner Search Worcester, Worcestershire
Legal Assistant - Property Services On behalf of our client, a well-regarded legal practice, Headturner Search is seeking a Conveyancing Assistant to join their busy and supportive Residential and Commercial Property team. About the Role: This role provides critical support within a high-paced team. Key responsibilities include managing client quotes and initial contact, setting up files, performing ID checks, and assisting with initial legal processes such as contract drafting and ordering property searches. Key Requirements: Strong client care and communication skills, both over the phone and in person Proficiency in IT; experience with cloud-based case management systems is preferred High level of organization and ability to meet strict deadlines Excellent attention to detail, alongside the ability to work both independently and collaboratively What s on Offer: The firm offers a competitive salary based on experience and a full benefits package. This role provides excellent career development opportunities, with ongoing training and support to advance your skills in a professional and forward-thinking environment. Flexible working arrangements, including hybrid options for fee earners, are available, with hours offered on a full-time or part-time basis, Monday to Friday. If you re highly organized, client-focused, and ready to make an impact within a respected conveyancing team, we d love to hear from you. Apply now to join a practice committed to the growth and wellbeing of every team member.
May 04, 2026
Full time
Legal Assistant - Property Services On behalf of our client, a well-regarded legal practice, Headturner Search is seeking a Conveyancing Assistant to join their busy and supportive Residential and Commercial Property team. About the Role: This role provides critical support within a high-paced team. Key responsibilities include managing client quotes and initial contact, setting up files, performing ID checks, and assisting with initial legal processes such as contract drafting and ordering property searches. Key Requirements: Strong client care and communication skills, both over the phone and in person Proficiency in IT; experience with cloud-based case management systems is preferred High level of organization and ability to meet strict deadlines Excellent attention to detail, alongside the ability to work both independently and collaboratively What s on Offer: The firm offers a competitive salary based on experience and a full benefits package. This role provides excellent career development opportunities, with ongoing training and support to advance your skills in a professional and forward-thinking environment. Flexible working arrangements, including hybrid options for fee earners, are available, with hours offered on a full-time or part-time basis, Monday to Friday. If you re highly organized, client-focused, and ready to make an impact within a respected conveyancing team, we d love to hear from you. Apply now to join a practice committed to the growth and wellbeing of every team member.
Legal Assistant roles Private Client or Conveyancing
360 Recruitment Solutions Maidenhead, Berkshire
Legal Assistant roles Private Client or Conveyancing Location: Maidenhead Salary: Competitive Hours: 9.00am - 5.30pm My client is a forward thinking, innovative and friendly law firm which has grown substantially in recent years and has offices throughout the region. ? They have new opportunities fora ConveyancingLegal Assistant and a Private Client Legal Assistantto join their busy Maidenhead office click apply for full job details
May 04, 2026
Full time
Legal Assistant roles Private Client or Conveyancing Location: Maidenhead Salary: Competitive Hours: 9.00am - 5.30pm My client is a forward thinking, innovative and friendly law firm which has grown substantially in recent years and has offices throughout the region. ? They have new opportunities fora ConveyancingLegal Assistant and a Private Client Legal Assistantto join their busy Maidenhead office click apply for full job details
Reed
Residential Conveyancing Paralegal
Reed Edinburgh, Midlothian
Residential Conveyancing Paralegal Annual Salary: Competitive (with annual review and potential bonus) Location: Edinburgh Job Type: Full-time We are recruiting on behalf of a Scottish law firm known for its expert legal, property, and financial services. We are seeking a Residential Conveyancing Paralegal to strengthen our client's team based in Edinburgh. This role is ideal for someone who is dedicated to providing the highest level of advice and service to clients. Day-to-day of the role: Act for clients purchasing new homes from housebuilders and handle the sale of their current properties where applicable. Take client instructions promptly to ensure progression of missives within required timescales. Attend meetings, taking notes as required. Maintain up-to-date client files with all correspondence and documents saved appropriately. Maintain regular contact with housebuilders' agents, sending weekly reports to ensure all parties are updated on progress. Draft legal documentation, including reporting on title to clients. Handle all aspects of the conveyancing process in purchases, sales, and, where applicable, re-mortgages. Manage post-settlement work, with the support of a Conveyancing Assistant. Required Skills & Qualifications: Proven experience as a Paralegal within Residential Conveyancing. Strong understanding of the conveyancing process. Excellent organisational and time management skills. Ability to work independently and as part of a team. Strong communication skills and attention to detail. Commitment to maintaining high standards of client service. Benefits: Competitive salary with annual review and potential bonus based on performance. 32 days holiday per year, including Bank Holidays. Birthday off. 3x Death in Service Benefits. Hybrid Working options. Membership of an occupational pension scheme. Wellbeing initiatives and access to an online Health Provider. To apply for this Residential Conveyancing Paralegal position, please submit your CV or reach out to Kate Irvine at Reed for more information.
May 04, 2026
Full time
Residential Conveyancing Paralegal Annual Salary: Competitive (with annual review and potential bonus) Location: Edinburgh Job Type: Full-time We are recruiting on behalf of a Scottish law firm known for its expert legal, property, and financial services. We are seeking a Residential Conveyancing Paralegal to strengthen our client's team based in Edinburgh. This role is ideal for someone who is dedicated to providing the highest level of advice and service to clients. Day-to-day of the role: Act for clients purchasing new homes from housebuilders and handle the sale of their current properties where applicable. Take client instructions promptly to ensure progression of missives within required timescales. Attend meetings, taking notes as required. Maintain up-to-date client files with all correspondence and documents saved appropriately. Maintain regular contact with housebuilders' agents, sending weekly reports to ensure all parties are updated on progress. Draft legal documentation, including reporting on title to clients. Handle all aspects of the conveyancing process in purchases, sales, and, where applicable, re-mortgages. Manage post-settlement work, with the support of a Conveyancing Assistant. Required Skills & Qualifications: Proven experience as a Paralegal within Residential Conveyancing. Strong understanding of the conveyancing process. Excellent organisational and time management skills. Ability to work independently and as part of a team. Strong communication skills and attention to detail. Commitment to maintaining high standards of client service. Benefits: Competitive salary with annual review and potential bonus based on performance. 32 days holiday per year, including Bank Holidays. Birthday off. 3x Death in Service Benefits. Hybrid Working options. Membership of an occupational pension scheme. Wellbeing initiatives and access to an online Health Provider. To apply for this Residential Conveyancing Paralegal position, please submit your CV or reach out to Kate Irvine at Reed for more information.
bpha
Legal Assistant
bpha Bedford, Bedfordshire
Legal Assistant Permanent, Full Time, Hybrid up to £32,000 per annum, based on experience The Legal Assistant will provide proactive, responsive and professional legal support across the organisation, with a particular focus on sales, conveyancing, permissions, litigation, and general legal enquiries click apply for full job details
May 04, 2026
Full time
Legal Assistant Permanent, Full Time, Hybrid up to £32,000 per annum, based on experience The Legal Assistant will provide proactive, responsive and professional legal support across the organisation, with a particular focus on sales, conveyancing, permissions, litigation, and general legal enquiries click apply for full job details
Thrive Group
Administration Assistant (Residential Conveyancing)
Thrive Group Cheltenham, Gloucestershire
Thrive Group are delighted to be working with our client in Cheltenham, who are actively seeking to engage an Administration Assistant to support their residential conveyancing team. What you will be doing : Providing high-quality administrative support to the team Managing correspondence, emails, and document preparation Formatting, proofreading, and filing documents accurately Handling client querie click apply for full job details
May 04, 2026
Full time
Thrive Group are delighted to be working with our client in Cheltenham, who are actively seeking to engage an Administration Assistant to support their residential conveyancing team. What you will be doing : Providing high-quality administrative support to the team Managing correspondence, emails, and document preparation Formatting, proofreading, and filing documents accurately Handling client querie click apply for full job details
Conveyancing Legal Assistant
RGS Global Farnham, Surrey
My client, a highly regarded law firm, is currently recruiting for an experienced full-time Paralegal/Legal Assistant to join their busy and growing Residential Conveyancing team based in Farnham. The role will be working with and supporting the Head of Department on a caseload of work across a range of matters. This is a fantastic opportunity to join a growing team that offers a competitive salary click apply for full job details
May 04, 2026
Full time
My client, a highly regarded law firm, is currently recruiting for an experienced full-time Paralegal/Legal Assistant to join their busy and growing Residential Conveyancing team based in Farnham. The role will be working with and supporting the Head of Department on a caseload of work across a range of matters. This is a fantastic opportunity to join a growing team that offers a competitive salary click apply for full job details
QED Legal
Conveyancing Assistant - Remortgage or Resi Conveyancing Considered
QED Legal Leeds, Yorkshire
Conveyancing Assistant - High-Volume, Supportive Team Environment I'm working with a well-established and highly regarded organisation within the property sector, offering an excellent opportunity for a Conveyancing Assistant to join a busy and collaborative team. This is a great role for someone with at least 12 months' experience in residential conveyancing or remortgage work, who enjoys working in a fast-paced environment and takes pride in delivering a high level of client service. You'll be supporting experienced conveyancers with a varied caseload, playing a key role in ensuring transactions progress smoothly from instruction through to completion. Key Responsibilities: Providing a high standard of customer service to clients and corporate referrers Supporting a conveyancer to meet conversion and service targets Managing files (both electronic and paper) efficiently Chasing key parties including clients, solicitors, lenders and third parties for updates and documentation Handling enquiries on sale and purchase transactions Assisting with exchanges and completions Requesting and chasing funds from lenders, clients and other solicitors Preparing, issuing and checking legal documents Inputting and interpreting key data such as mortgage offers and redemption figures What I'm looking for: Around 12 months' experience within residential conveyancing or remortgage work Strong communication skills and a client-focused approach Ability to work to deadlines and manage a high-volume workload Excellent attention to detail and organisational skills Confident working both independently and as part of a team Previous administrative or customer service experience within a legal or property setting You'll be joining a business that genuinely invests in its people, offering a supportive environment where you can continue to develop your skills and build a long-term career in conveyancing. Please reach out here for more information:
May 03, 2026
Full time
Conveyancing Assistant - High-Volume, Supportive Team Environment I'm working with a well-established and highly regarded organisation within the property sector, offering an excellent opportunity for a Conveyancing Assistant to join a busy and collaborative team. This is a great role for someone with at least 12 months' experience in residential conveyancing or remortgage work, who enjoys working in a fast-paced environment and takes pride in delivering a high level of client service. You'll be supporting experienced conveyancers with a varied caseload, playing a key role in ensuring transactions progress smoothly from instruction through to completion. Key Responsibilities: Providing a high standard of customer service to clients and corporate referrers Supporting a conveyancer to meet conversion and service targets Managing files (both electronic and paper) efficiently Chasing key parties including clients, solicitors, lenders and third parties for updates and documentation Handling enquiries on sale and purchase transactions Assisting with exchanges and completions Requesting and chasing funds from lenders, clients and other solicitors Preparing, issuing and checking legal documents Inputting and interpreting key data such as mortgage offers and redemption figures What I'm looking for: Around 12 months' experience within residential conveyancing or remortgage work Strong communication skills and a client-focused approach Ability to work to deadlines and manage a high-volume workload Excellent attention to detail and organisational skills Confident working both independently and as part of a team Previous administrative or customer service experience within a legal or property setting You'll be joining a business that genuinely invests in its people, offering a supportive environment where you can continue to develop your skills and build a long-term career in conveyancing. Please reach out here for more information:
Additional Resources Ltd
Property Paralegal / Junior Solicitor
Additional Resources Ltd
An exciting opportunity has arisen for a Property Paralegal / Junior Solicitor to join a well-established law firm known for delivering expert legal advice across multiple practice areas including property, family, litigation, and private client matters. As a Property Paralegal / Junior Solicitor, you will be responsible for assisting with commercial property transactions and residential new build plot sales. This office-based role offers a salary range of £30,000 - £35,000 and benefits. The ideal candidate will have previous property law experience. You Will Be Responsible For: Drafting and preparing various commercial property documents, including leases and licences Assisting with property agreements and documents related to land transactions Supporting residential property transactions, including the preparation of contracts and liaising with estate agents Acting as the first point of review for pre-contract enquiries Assisting with auction purchases and property refinancing transactions Preparing corporate documents for commercial refinancing, including minutes and director certificates Managing a caseload of assigned matters under supervision What We Are Looking For Previously worked as a Property Paralegal, Junior Solicitor, Real Estate Solicitor, Conveyancing Paralegal, Conveyancing Solicitor, Property Legal Assistant, Junior Real Estate Solicitor, Property Solicitor, Trainee Solicitor, Property Law Paralegal, Real Estate Legal Assistant, NQ Solicitor, Legal Executive or in a similar role. Prior experience in commercial and/or residential property law Familiarity with Practical Law Company (PLC) precedents Sound IT skills and familiarity with case management systems Strong academic background and legal research skills Ability to work independently and manage files with minimal support This is a fantastic opportunity for an aspiring property law professional looking to progress their career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
May 03, 2026
Full time
An exciting opportunity has arisen for a Property Paralegal / Junior Solicitor to join a well-established law firm known for delivering expert legal advice across multiple practice areas including property, family, litigation, and private client matters. As a Property Paralegal / Junior Solicitor, you will be responsible for assisting with commercial property transactions and residential new build plot sales. This office-based role offers a salary range of £30,000 - £35,000 and benefits. The ideal candidate will have previous property law experience. You Will Be Responsible For: Drafting and preparing various commercial property documents, including leases and licences Assisting with property agreements and documents related to land transactions Supporting residential property transactions, including the preparation of contracts and liaising with estate agents Acting as the first point of review for pre-contract enquiries Assisting with auction purchases and property refinancing transactions Preparing corporate documents for commercial refinancing, including minutes and director certificates Managing a caseload of assigned matters under supervision What We Are Looking For Previously worked as a Property Paralegal, Junior Solicitor, Real Estate Solicitor, Conveyancing Paralegal, Conveyancing Solicitor, Property Legal Assistant, Junior Real Estate Solicitor, Property Solicitor, Trainee Solicitor, Property Law Paralegal, Real Estate Legal Assistant, NQ Solicitor, Legal Executive or in a similar role. Prior experience in commercial and/or residential property law Familiarity with Practical Law Company (PLC) precedents Sound IT skills and familiarity with case management systems Strong academic background and legal research skills Ability to work independently and manage files with minimal support This is a fantastic opportunity for an aspiring property law professional looking to progress their career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Thrive Group
Administration Assistant (Residential Conveyancing)
Thrive Group Cheltenham, Gloucestershire
Thrive Group are delighted to be working with our client in Cheltenham, who are actively seeking to engage an Administration Assistant to support their residential conveyancing team. What you will be doing : Providing high-quality administrative support to the team Managing correspondence, emails, and document preparation Formatting, proofreading, and filing documents accurately Handling client queries professionally and confidentially Diary management and coordination of meetings General office administration and support tasks What you will need to succeed : Previous experience in a similar role, ideally gained within legal or professional services Strong organisational skills and exceptional attention to detail Confident communicator with a professional manner Proficient in Microsoft Office (Word, Outlook, Excel) What you will receive in return : Competitive The chance to work locally and join a supportive, established yet progressive organisation Excellent benefits package including generous holiday allowance and health Monday to Friday full-time, 100% office based If this role of Administration Assistant sounds of interest and you would like to be considered, please contact Sarah : (url removed) Thrive Group are acting as an employment agency in relationship to this vacancy. If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion. INDTRO
May 03, 2026
Full time
Thrive Group are delighted to be working with our client in Cheltenham, who are actively seeking to engage an Administration Assistant to support their residential conveyancing team. What you will be doing : Providing high-quality administrative support to the team Managing correspondence, emails, and document preparation Formatting, proofreading, and filing documents accurately Handling client queries professionally and confidentially Diary management and coordination of meetings General office administration and support tasks What you will need to succeed : Previous experience in a similar role, ideally gained within legal or professional services Strong organisational skills and exceptional attention to detail Confident communicator with a professional manner Proficient in Microsoft Office (Word, Outlook, Excel) What you will receive in return : Competitive The chance to work locally and join a supportive, established yet progressive organisation Excellent benefits package including generous holiday allowance and health Monday to Friday full-time, 100% office based If this role of Administration Assistant sounds of interest and you would like to be considered, please contact Sarah : (url removed) Thrive Group are acting as an employment agency in relationship to this vacancy. If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion. INDTRO
No1 Legal and Professional
Conveyancing Assistant
No1 Legal and Professional
Conveyancing Assistant The successful candidate will have at least 6 months residential experience, as a minimum Please note that this is an office based role, no WFH Conveyancing Assistant The successful candidate will have strong residential property experience Candidate will be supporting fee earners Conveyancing Assistant Immediate in-person interviews By applying to this vacancy, you are giving permission to no1 legal and professional to submit your CV to the hiring company No1 Legal and Professional is an employment agency for permanent and temporary roles
May 03, 2026
Full time
Conveyancing Assistant The successful candidate will have at least 6 months residential experience, as a minimum Please note that this is an office based role, no WFH Conveyancing Assistant The successful candidate will have strong residential property experience Candidate will be supporting fee earners Conveyancing Assistant Immediate in-person interviews By applying to this vacancy, you are giving permission to no1 legal and professional to submit your CV to the hiring company No1 Legal and Professional is an employment agency for permanent and temporary roles
360 Recruitment
Post Completion Assistant
360 Recruitment
Post-Completion Assistant Secured Lending Team Location: London / Hybrid Contract: Full-time, Permanent Salary: Competitive, dependent on experience My client is seeking an experienced Post-Completion Assistant to join their busy and well-established Secured Lending team. This is an excellent opportunity for an experienced conveyancing support professional to play a key role in ensuring matters are concluded efficiently and compliantly following completion. The Role Working closely with fee earners and the wider secured lending team, you will be responsible for managing all post-completion formalities on property matters. You will ensure that transactions are finalised promptly, accurately and in accordance with Land Registry requirements and lender expectations. Key Responsibilities Dealing with all post-completion work on freehold and leasehold transactions Submitting applications to the Land Registry, including registrations, restrictions, and notices Dealing with requisitions raised by the Land Registry Handling SDLT submissions and ensuring compliance with HMRC deadlines Notifying lenders of registration and sending title documentation promptly Closing files in accordance with firm procedures and regulatory requirements Liaising with fee earners, lenders, clients and third parties as required Maintaining accurate records and ensuring files are fully compliant About You Minimum 12 months previous experience in a post-completion role within a UK solicitors' firm A good understanding of Land Registry processes, SDLT and post-completion requirements Highly organised with strong attention to detail Able to manage a volume workload and work to deadlines Confident communicator with a professional and client-focused approach Comfortable working as part of a team in a regulated legal environment What They Offer A supportive and collaborative working environment Opportunities for training and development within the property team Competitive salary and benefits A role within a firm that values professionalism, quality of service and compliance
May 02, 2026
Full time
Post-Completion Assistant Secured Lending Team Location: London / Hybrid Contract: Full-time, Permanent Salary: Competitive, dependent on experience My client is seeking an experienced Post-Completion Assistant to join their busy and well-established Secured Lending team. This is an excellent opportunity for an experienced conveyancing support professional to play a key role in ensuring matters are concluded efficiently and compliantly following completion. The Role Working closely with fee earners and the wider secured lending team, you will be responsible for managing all post-completion formalities on property matters. You will ensure that transactions are finalised promptly, accurately and in accordance with Land Registry requirements and lender expectations. Key Responsibilities Dealing with all post-completion work on freehold and leasehold transactions Submitting applications to the Land Registry, including registrations, restrictions, and notices Dealing with requisitions raised by the Land Registry Handling SDLT submissions and ensuring compliance with HMRC deadlines Notifying lenders of registration and sending title documentation promptly Closing files in accordance with firm procedures and regulatory requirements Liaising with fee earners, lenders, clients and third parties as required Maintaining accurate records and ensuring files are fully compliant About You Minimum 12 months previous experience in a post-completion role within a UK solicitors' firm A good understanding of Land Registry processes, SDLT and post-completion requirements Highly organised with strong attention to detail Able to manage a volume workload and work to deadlines Confident communicator with a professional and client-focused approach Comfortable working as part of a team in a regulated legal environment What They Offer A supportive and collaborative working environment Opportunities for training and development within the property team Competitive salary and benefits A role within a firm that values professionalism, quality of service and compliance
Supertemps Ltd
Conveyancing Assistant
Supertemps Ltd Rhyl, Clwyd
Looking to join a long-established local practice where your conveyancing experience will be highly valued from day one? This is a fantastic opportunity to become part of a busy, supportive team who need an experienced professional able to hit the ground running in a varied and fast-paced role. In the Conveyancing Assistant / Paralegal role, you will be: Supporting solicitors and legal staff with day-to-day conveyancing transactions from instruction through to completion Managing appointments, client correspondence, file administration, scanning, printing, and payment requisitions Handling residential property matters including freehold, leasehold, re-mortgages, Help to Buy, buy to let, and equity release Delivering excellent client care and maintaining professional communication throughout the process To be successful, you will need: Proven recent experience within conveyancing in a legal practice Ability to manage workloads confidently with minimal supervision Strong understanding of the conveyancing process from inception to completion Strong IT skills, with Case Management system experience highly desirable Excellent communication skills and a professional, friendly telephone manner Ability to handle confidential information with discretion and accuracy What s on offer: Permanent role Full or part-time hours considered Office-based in Rhyl Salary IRO £28,000 - negotiable depending on skills and experience Workplace pension scheme and ongoing professional development If you are an experienced conveyancing professional looking for your next opportunity within a respected local firm, we want to hear from you.
May 02, 2026
Full time
Looking to join a long-established local practice where your conveyancing experience will be highly valued from day one? This is a fantastic opportunity to become part of a busy, supportive team who need an experienced professional able to hit the ground running in a varied and fast-paced role. In the Conveyancing Assistant / Paralegal role, you will be: Supporting solicitors and legal staff with day-to-day conveyancing transactions from instruction through to completion Managing appointments, client correspondence, file administration, scanning, printing, and payment requisitions Handling residential property matters including freehold, leasehold, re-mortgages, Help to Buy, buy to let, and equity release Delivering excellent client care and maintaining professional communication throughout the process To be successful, you will need: Proven recent experience within conveyancing in a legal practice Ability to manage workloads confidently with minimal supervision Strong understanding of the conveyancing process from inception to completion Strong IT skills, with Case Management system experience highly desirable Excellent communication skills and a professional, friendly telephone manner Ability to handle confidential information with discretion and accuracy What s on offer: Permanent role Full or part-time hours considered Office-based in Rhyl Salary IRO £28,000 - negotiable depending on skills and experience Workplace pension scheme and ongoing professional development If you are an experienced conveyancing professional looking for your next opportunity within a respected local firm, we want to hear from you.
InfoTrack UK
Report Assistant
InfoTrack UK
Location : Woking (Hybrid after probation) Salary : £26,300 rising to £27,300 after successful completion of your probation Are you someone who enjoys working with data, spotting details others miss, and turning complex information into accurate, structured reports? Are you able to join us for a start date of Monday 1 st June? We're looking for a number of detail-focused Report Assistants to join our team in Woking. In this role, you'll build regulated Local Authority Searches (RLAS) used in property transactions by sourcing, checking, and compiling data from official records and local authority systems.This is a structured, data-led role where accuracy matters. You'll be working with a mix of digital systems and external stakeholders to ensure solicitors receive reliable information that supports major property decisions. Full training will be provided , so you don't need prior experience in property searches - just a strong eye for detail, a logical approach, and a willingness to learn. About InfoTrack InfoTrack is a market-leading provider of technology solutions for the conveyancing industry, helping law firms deliver a best-in-class service to people buying and selling homes.As our market share continues to grow, so does the demand for our legal search services. That's why we're expanding our team to ensure we continue delivering accurate, high quality Regulated Local Authority Searches (RLAS) to our clients. What you'll be doing In this role, you will: Source and analyse property-related data from Local Authority websites, databases, and official documentation Compile Regulated Local Authority Searches (RLAS) using our bespoke systems with a strong focus on accuracy and detail Liaise with Local Authorities to resolve queries and obtain required information Manage your workload effectively to meet team KPIs and deadlines What we're looking for Essential: Strong attention to detail and commitment to producing accurate work Excellent organisational skills and ability to manage multiple tasks Confident communication skills, both written and verbal Proficiency in Microsoft Office applications (Word, Excel, Outlook) and ability to learn new systems quickly A proactive, self-motivated approach to work Ability to work both independently and as part of a team Desirable (but not essential): Experience working with property data, legal searches, or conveyancing processes Previous administrative or data analysis experience Experience liaising with external stakeholders Working Hours Your working week will be 37.5 hours per week, typically 9:00am - 5:30pm initially, with opportunities for flexitime and hybrid working between home and our Woking office once probation is completed Salary and Progression The starting salary for this role is £26,300 rising to £27,300 after successful completion of your probation You'll also benefit from annual performance reviews, providing a clear pathway for career development and salary progression Benefits and Rewards At InfoTrack, we believe in rewarding our people and creating a positive workplace culture. You'll benefit from: 25 days annual leave, plus bank holidays Flexible working options, including hybrid working and flexitime after probation Private health insurance, including dental, optical and hearing cashback 24/7 health advice line and access to virtual GP appointments In-house barista: enjoy freshly brewed drinks throughout the day Office snacks, including fruit and refreshments Regular team breakfasts and lunches Recognition awards: £100 spot prizes for going above and beyond "Work From Anywhere" weeks: work remotely from a location of your choice Referral bonus: earn up to £2,000 for successful referrals Birthday and work anniversary gifts Regular social events including summer and Christmas parties, hikes, pub quizzes and more If you're looking to build your career in a detail-driven role while working with modern technology and a supportive team, we'd love to hear from you.REF-
May 02, 2026
Full time
Location : Woking (Hybrid after probation) Salary : £26,300 rising to £27,300 after successful completion of your probation Are you someone who enjoys working with data, spotting details others miss, and turning complex information into accurate, structured reports? Are you able to join us for a start date of Monday 1 st June? We're looking for a number of detail-focused Report Assistants to join our team in Woking. In this role, you'll build regulated Local Authority Searches (RLAS) used in property transactions by sourcing, checking, and compiling data from official records and local authority systems.This is a structured, data-led role where accuracy matters. You'll be working with a mix of digital systems and external stakeholders to ensure solicitors receive reliable information that supports major property decisions. Full training will be provided , so you don't need prior experience in property searches - just a strong eye for detail, a logical approach, and a willingness to learn. About InfoTrack InfoTrack is a market-leading provider of technology solutions for the conveyancing industry, helping law firms deliver a best-in-class service to people buying and selling homes.As our market share continues to grow, so does the demand for our legal search services. That's why we're expanding our team to ensure we continue delivering accurate, high quality Regulated Local Authority Searches (RLAS) to our clients. What you'll be doing In this role, you will: Source and analyse property-related data from Local Authority websites, databases, and official documentation Compile Regulated Local Authority Searches (RLAS) using our bespoke systems with a strong focus on accuracy and detail Liaise with Local Authorities to resolve queries and obtain required information Manage your workload effectively to meet team KPIs and deadlines What we're looking for Essential: Strong attention to detail and commitment to producing accurate work Excellent organisational skills and ability to manage multiple tasks Confident communication skills, both written and verbal Proficiency in Microsoft Office applications (Word, Excel, Outlook) and ability to learn new systems quickly A proactive, self-motivated approach to work Ability to work both independently and as part of a team Desirable (but not essential): Experience working with property data, legal searches, or conveyancing processes Previous administrative or data analysis experience Experience liaising with external stakeholders Working Hours Your working week will be 37.5 hours per week, typically 9:00am - 5:30pm initially, with opportunities for flexitime and hybrid working between home and our Woking office once probation is completed Salary and Progression The starting salary for this role is £26,300 rising to £27,300 after successful completion of your probation You'll also benefit from annual performance reviews, providing a clear pathway for career development and salary progression Benefits and Rewards At InfoTrack, we believe in rewarding our people and creating a positive workplace culture. You'll benefit from: 25 days annual leave, plus bank holidays Flexible working options, including hybrid working and flexitime after probation Private health insurance, including dental, optical and hearing cashback 24/7 health advice line and access to virtual GP appointments In-house barista: enjoy freshly brewed drinks throughout the day Office snacks, including fruit and refreshments Regular team breakfasts and lunches Recognition awards: £100 spot prizes for going above and beyond "Work From Anywhere" weeks: work remotely from a location of your choice Referral bonus: earn up to £2,000 for successful referrals Birthday and work anniversary gifts Regular social events including summer and Christmas parties, hikes, pub quizzes and more If you're looking to build your career in a detail-driven role while working with modern technology and a supportive team, we'd love to hear from you.REF-
Redmore Recruitment limited
Legal Assistant - Conveyancing
Redmore Recruitment limited Cardiff, South Glamorgan
Legal Assistant Conveyancing Cardiff, South Wales Permanent £27k Our client, a well-established and growing legal practice based in South Wales, is seeking a motivated and organised Legal Assistant to join their conveyancing team. Known for delivering high-quality legal services and excellent client care, they are looking to appoint someone who can support fee earners and contribute to the smooth run click apply for full job details
May 02, 2026
Full time
Legal Assistant Conveyancing Cardiff, South Wales Permanent £27k Our client, a well-established and growing legal practice based in South Wales, is seeking a motivated and organised Legal Assistant to join their conveyancing team. Known for delivering high-quality legal services and excellent client care, they are looking to appoint someone who can support fee earners and contribute to the smooth run click apply for full job details
Residential Conveyancing Assistant
TSR Legal - South West Cheltenham, Gloucestershire
Residential Conveyancing Assistant Cheltenham Competitive Salary Full-Time Job Description Are you highly organised, detail-driven, and passionate about property law? TSR Legal is currently recruiting for a proactive Residential Conveyancing Assistant to join a busy conveyancing team in Cheltenham click apply for full job details
May 01, 2026
Full time
Residential Conveyancing Assistant Cheltenham Competitive Salary Full-Time Job Description Are you highly organised, detail-driven, and passionate about property law? TSR Legal is currently recruiting for a proactive Residential Conveyancing Assistant to join a busy conveyancing team in Cheltenham click apply for full job details
RecSpec Recruitment Limited
Conveyancing Administration Manager
RecSpec Recruitment Limited Bognor Regis, Sussex
Pay: £45,000.00-£50,000.00 per year Job Description: Conveyancing Administration Manager Bognor Regis Full-Time / Permanent £45,000- £50,000 We are seeking an experienced and highly organised Office Manager to lead and support a legal administration team in managing property transactions. This role is ideal for a proactive individual with strong leadership skills, a solid background in management and a clear understanding of regulatory compliance regulatory requirements. You will be responsible for HR for the team, with the support of an external Employment Solicitor. Key Responsibilities Oversee and manage a team of conveyancing assistants and case handlers Dealing with HR and staff appraisals. Experience with compliance regulations Responsible for recruitment and on- boarding Act as a key point of contact for clients, solicitors, estate agents, and stakeholders Review and approve correspondence and legal documents Allocate workloads and prioritise tasks across the team Ensure compliance with all relevant legal, regulatory, and internal policies Conduct file reviews and audits to ensure compliance standards are maintained Identify process improvements to enhance efficiency and service delivery Train, mentor, and support team members in both conveyancing practice and compliance requirements Handle complex or escalated conveyancing and compliance matters Skills and Experience Proven experience in managerial responsibilities Strong understanding of compliance requirements within a legal or property environment is desirable. Excellent leadership and team management skills Strong written and verbal communication abilities High level of proficiency in Microsoft Office (Word, Excel, Outlook) and case management systems Strong organisational and multitasking skills Ability to work under pressure and meet tight deadlines Excellent attention to detail and problem-solving abilities What We're Looking For The successful candidate will be a confident and capable leader with You will take a proactive approach to risk management, ensure high standards are consistently met, and foster a culture of accountability and professionalism within the team. What We Offer Competitive salary- £45,000-£50,000 DOE Leadership role with real impact on compliance and operational standards Opportunities for career progression Supportive and collaborative working environment Bognor Regis Full-Time / Permanent £45,000- £50,000 We are seeking an experienced and highly organised Office Manager to lead and support a legal administration team in managing property transactions. This role is ideal for a proactive individual with strong leadership skills, a solid background in management and a clear understanding of regulatory compliance regulatory requirements. You will be responsible for HR for the team, with the support of an external Employment Solicitor. Key Responsibilities Oversee and manage a team of conveyancing assistants and case handlers Dealing with HR and staff appraisals. Experience with compliance regulations Responsible for recruitment and on- boarding Act as a key point of contact for clients, solicitors, estate agents, and stakeholders Review and approve correspondence and legal documents Allocate workloads and prioritise tasks across the team Ensure compliance with all relevant legal, regulatory, and internal policies Conduct file reviews and audits to ensure compliance standards are maintained Identify process improvements to enhance efficiency and service delivery Train, mentor, and support team members in both conveyancing practice and compliance requirements Handle complex or escalated conveyancing and compliance matters Skills and Experience Proven experience in managerial responsibilities Strong understanding of compliance requirements within a legal or property environment is desirable. Excellent leadership and team management skills Strong written and verbal communication abilities High level of proficiency in Microsoft Office (Word, Excel, Outlook) and case management systems Strong organisational and multitasking skills Ability to work under pressure and meet tight deadlines Excellent attention to detail and problem-solving abilities What We're Looking For The successful candidate will be a confident and capable leader with You will take a proactive approach to risk management, ensure high standards are consistently met, and foster a culture of accountability and professionalism within the team. What We Offer Competitive salary- £45,000-£50,000 DOE Leadership role with real impact on compliance and operational standards Opportunities for career progression Supportive and collaborative working environment Work Location: In person
May 01, 2026
Full time
Pay: £45,000.00-£50,000.00 per year Job Description: Conveyancing Administration Manager Bognor Regis Full-Time / Permanent £45,000- £50,000 We are seeking an experienced and highly organised Office Manager to lead and support a legal administration team in managing property transactions. This role is ideal for a proactive individual with strong leadership skills, a solid background in management and a clear understanding of regulatory compliance regulatory requirements. You will be responsible for HR for the team, with the support of an external Employment Solicitor. Key Responsibilities Oversee and manage a team of conveyancing assistants and case handlers Dealing with HR and staff appraisals. Experience with compliance regulations Responsible for recruitment and on- boarding Act as a key point of contact for clients, solicitors, estate agents, and stakeholders Review and approve correspondence and legal documents Allocate workloads and prioritise tasks across the team Ensure compliance with all relevant legal, regulatory, and internal policies Conduct file reviews and audits to ensure compliance standards are maintained Identify process improvements to enhance efficiency and service delivery Train, mentor, and support team members in both conveyancing practice and compliance requirements Handle complex or escalated conveyancing and compliance matters Skills and Experience Proven experience in managerial responsibilities Strong understanding of compliance requirements within a legal or property environment is desirable. Excellent leadership and team management skills Strong written and verbal communication abilities High level of proficiency in Microsoft Office (Word, Excel, Outlook) and case management systems Strong organisational and multitasking skills Ability to work under pressure and meet tight deadlines Excellent attention to detail and problem-solving abilities What We're Looking For The successful candidate will be a confident and capable leader with You will take a proactive approach to risk management, ensure high standards are consistently met, and foster a culture of accountability and professionalism within the team. What We Offer Competitive salary- £45,000-£50,000 DOE Leadership role with real impact on compliance and operational standards Opportunities for career progression Supportive and collaborative working environment Bognor Regis Full-Time / Permanent £45,000- £50,000 We are seeking an experienced and highly organised Office Manager to lead and support a legal administration team in managing property transactions. This role is ideal for a proactive individual with strong leadership skills, a solid background in management and a clear understanding of regulatory compliance regulatory requirements. You will be responsible for HR for the team, with the support of an external Employment Solicitor. Key Responsibilities Oversee and manage a team of conveyancing assistants and case handlers Dealing with HR and staff appraisals. Experience with compliance regulations Responsible for recruitment and on- boarding Act as a key point of contact for clients, solicitors, estate agents, and stakeholders Review and approve correspondence and legal documents Allocate workloads and prioritise tasks across the team Ensure compliance with all relevant legal, regulatory, and internal policies Conduct file reviews and audits to ensure compliance standards are maintained Identify process improvements to enhance efficiency and service delivery Train, mentor, and support team members in both conveyancing practice and compliance requirements Handle complex or escalated conveyancing and compliance matters Skills and Experience Proven experience in managerial responsibilities Strong understanding of compliance requirements within a legal or property environment is desirable. Excellent leadership and team management skills Strong written and verbal communication abilities High level of proficiency in Microsoft Office (Word, Excel, Outlook) and case management systems Strong organisational and multitasking skills Ability to work under pressure and meet tight deadlines Excellent attention to detail and problem-solving abilities What We're Looking For The successful candidate will be a confident and capable leader with You will take a proactive approach to risk management, ensure high standards are consistently met, and foster a culture of accountability and professionalism within the team. What We Offer Competitive salary- £45,000-£50,000 DOE Leadership role with real impact on compliance and operational standards Opportunities for career progression Supportive and collaborative working environment Work Location: In person
InfoTrack UK
Executive Assistant to the CEO
InfoTrack UK
Location: London (Waterloo) Salary: Competitve, depending on your experience Working pattern: Full time, office-based Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior leadership? Do you take pride in creating structure, clarity, and momentum around senior executives so they can focus on the highest-value priorities, while ensuring the workplace runs efficiently? We're looking for a highly organised, proactive, and commercially aware Executive Assistant to the CEO to join InfoTrack.This role is more than traditional diary management: you will act as a trusted partner to the CEO, helping translate priorities into clear actions and ensuring the smooth coordination of key initiatives across the business, while also taking responsibility for the operational management of our London office.This is a unique opportunity to work closely with senior leadership and play an important role in supporting the strategic direction of a growing technology company, as well as ensuring our office environment operates smoothly and professionally for the wider team. About InfoTrack InfoTrack is a market-leading provider of technology solutions for the conveyancing industry, helping law firms deliver a best-in-class service to people buying and selling homes.As our business continues to grow, strong executive coordination becomes increasingly important. This role will ensure the CEO's time and attention are focused on the areas that drive the most value for the organisation, while also ensuring the London office provides a well-organised and welcoming environment for the InfoTrack team and our visitors. What you'll be doing In this role, you will: • Act as the central coordination point for the CEO, ensuring priorities are translated into clear actions and timelines• Manage and strategically oversee the CEO's diary, inbox, and meeting schedule, ensuring focus remains on the highest-value activities• Prepare briefings, papers, and concise summaries ahead of key meetings• Track important initiatives and ensure follow-ups, commitments, and decisions are documented and progressed• Act as a key interface between the CEO and the executive leadership team, senior stakeholders across the business, and external partners and clients• Draft and coordinate internal and external communications on behalf of the CEO• Maintain oversight of cross-functional initiatives, identifying risks, dependencies, and blockers• Ensure meetings are well prepared, purposeful, and drive clear outcomes• Support the planning of leadership activities, company initiatives, and key events• Take responsibility for the day-to-day management of the London office, ensuring the workplace operates smoothly and efficiently• Coordinate office suppliers, facilities, and services (e.g. building management, maintenance, supplies, and workplace services)• Support a positive office environment by ensuring the space is well organised, welcoming, and effectively set up for meetings, visitors, and team collaboration• Oversee practical office logistics such as meeting room coordination, office supplies, and general workplace operations What we're looking for Essential: • Previous experience working as an Executive Assistant supporting senior executives or C-suite leadership• Strong organisational and prioritisation skills, with the ability to manage multiple competing demands• Excellent judgement and discretion when handling confidential information• Outstanding written and verbal communication skills• A proactive, solutions-focused mindset with the confidence to anticipate needs and act independently• Strong attention to detail and the ability to produce clear, concise summaries and briefing notes• Advanced experience with Microsoft packages, including Teams, SharePoint, Word, Excel and PowerPoint• Experience supporting office operations in a professional environment• Full UK driving licence Desirable (but not essential): • Experience supporting senior leaders in professional services environments such as legal, finance, or consulting• Experience coordinating cross-team initiatives or strategic projects• Experience managing executive travel and international schedules• Previous experience in an Office Manager or workplace operations role Hours and logistics This is a full-time, office-based role in our Waterloo office.While the core business hours are typically 9:00am - 5:30pm, the CEO travels internationally, so occasional flexibility outside standard hours may be required to support time-zone differences and key business priorities.This role requires someone who is comfortable operating in a busy, fast-moving environment, where priorities can change and proactive support is essential, and where responsibility extends both to executive coordination and the smooth running of the office environment. Benefits You'll benefit from: • 25 days of annual leave plus bank holidays• Private health insurance, including dental, optical and hearing cashback• 24/7 health advice line and virtual GP access• In-house barista and office refreshments• Team breakfasts, lunches, and social events• "Work From Anywhere" weeks• Recognition awards and referral bonuses• Birthday and work anniversary gifts If you're an experienced Executive Assistant looking for a role where you can work closely with senior leadership and make a meaningful impact on how a growing business operates, while also playing a key role in maintaining a well-run and professional office environment, we'd love to hear from you. If you have any questions about the role or require any reasonable adjustments as part of the recruitment process, please contact us directly. REF-
Apr 30, 2026
Full time
Location: London (Waterloo) Salary: Competitve, depending on your experience Working pattern: Full time, office-based Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior leadership? Do you take pride in creating structure, clarity, and momentum around senior executives so they can focus on the highest-value priorities, while ensuring the workplace runs efficiently? We're looking for a highly organised, proactive, and commercially aware Executive Assistant to the CEO to join InfoTrack.This role is more than traditional diary management: you will act as a trusted partner to the CEO, helping translate priorities into clear actions and ensuring the smooth coordination of key initiatives across the business, while also taking responsibility for the operational management of our London office.This is a unique opportunity to work closely with senior leadership and play an important role in supporting the strategic direction of a growing technology company, as well as ensuring our office environment operates smoothly and professionally for the wider team. About InfoTrack InfoTrack is a market-leading provider of technology solutions for the conveyancing industry, helping law firms deliver a best-in-class service to people buying and selling homes.As our business continues to grow, strong executive coordination becomes increasingly important. This role will ensure the CEO's time and attention are focused on the areas that drive the most value for the organisation, while also ensuring the London office provides a well-organised and welcoming environment for the InfoTrack team and our visitors. What you'll be doing In this role, you will: • Act as the central coordination point for the CEO, ensuring priorities are translated into clear actions and timelines• Manage and strategically oversee the CEO's diary, inbox, and meeting schedule, ensuring focus remains on the highest-value activities• Prepare briefings, papers, and concise summaries ahead of key meetings• Track important initiatives and ensure follow-ups, commitments, and decisions are documented and progressed• Act as a key interface between the CEO and the executive leadership team, senior stakeholders across the business, and external partners and clients• Draft and coordinate internal and external communications on behalf of the CEO• Maintain oversight of cross-functional initiatives, identifying risks, dependencies, and blockers• Ensure meetings are well prepared, purposeful, and drive clear outcomes• Support the planning of leadership activities, company initiatives, and key events• Take responsibility for the day-to-day management of the London office, ensuring the workplace operates smoothly and efficiently• Coordinate office suppliers, facilities, and services (e.g. building management, maintenance, supplies, and workplace services)• Support a positive office environment by ensuring the space is well organised, welcoming, and effectively set up for meetings, visitors, and team collaboration• Oversee practical office logistics such as meeting room coordination, office supplies, and general workplace operations What we're looking for Essential: • Previous experience working as an Executive Assistant supporting senior executives or C-suite leadership• Strong organisational and prioritisation skills, with the ability to manage multiple competing demands• Excellent judgement and discretion when handling confidential information• Outstanding written and verbal communication skills• A proactive, solutions-focused mindset with the confidence to anticipate needs and act independently• Strong attention to detail and the ability to produce clear, concise summaries and briefing notes• Advanced experience with Microsoft packages, including Teams, SharePoint, Word, Excel and PowerPoint• Experience supporting office operations in a professional environment• Full UK driving licence Desirable (but not essential): • Experience supporting senior leaders in professional services environments such as legal, finance, or consulting• Experience coordinating cross-team initiatives or strategic projects• Experience managing executive travel and international schedules• Previous experience in an Office Manager or workplace operations role Hours and logistics This is a full-time, office-based role in our Waterloo office.While the core business hours are typically 9:00am - 5:30pm, the CEO travels internationally, so occasional flexibility outside standard hours may be required to support time-zone differences and key business priorities.This role requires someone who is comfortable operating in a busy, fast-moving environment, where priorities can change and proactive support is essential, and where responsibility extends both to executive coordination and the smooth running of the office environment. Benefits You'll benefit from: • 25 days of annual leave plus bank holidays• Private health insurance, including dental, optical and hearing cashback• 24/7 health advice line and virtual GP access• In-house barista and office refreshments• Team breakfasts, lunches, and social events• "Work From Anywhere" weeks• Recognition awards and referral bonuses• Birthday and work anniversary gifts If you're an experienced Executive Assistant looking for a role where you can work closely with senior leadership and make a meaningful impact on how a growing business operates, while also playing a key role in maintaining a well-run and professional office environment, we'd love to hear from you. If you have any questions about the role or require any reasonable adjustments as part of the recruitment process, please contact us directly. REF-

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