GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 18, 2024
Full time
GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
This leading FTSE250 organisation based in Warwick are looking for an experienced Personal / Executive Assistant to support their UK CEO. This role is based on-site. What's in it for you? to work with a reputable FTSE250 company known for its commitment to excellence. salary and comprehensive benefits package. and collaborative work environment with opportunities for professional growth and development. to make a significant impact by supporting our executive leadership team in driving the company's success. What will you be doing? high-level administrative support a key member of the executive leadership team, including managing schedules, coordinating meetings, and making travel arrangements. and edit correspondence, reports, presentations, and other documents as required. as a first point of contact for the CEO, screening and prioritizing incoming communications and requests. accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information. the needs of executives and proactively address them to enhance efficiency and productivity. special projects and initiatives as assigned by executives, ensuring timely completion and adherence to deadlines. as a liaison between executives and internal/external stakeholders, fostering positive relationships and representing the company professionally. What will your experience be? of 15 years of experience as a Personal or Executive Assistant in shorthand is essential, as well as audio typing organizational skills with the ability to manage multiple tasks and priorities simultaneously. communication skills, both written and verbal, with a keen attention to detail. ability to maintain confidentiality and exercise sound judgment in all interactions. proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. to thrive in a fast-paced and dynamic environment, remaining calm under pressure. interpersonal skills with the ability to interact effectively with individuals at all levels of the organization. This is a fantastic opportunity to work for an organisation that will support your growth and develop your skill set. If this sounds like the role for you then apply online today with a copy of your CV.
May 17, 2024
Full time
This leading FTSE250 organisation based in Warwick are looking for an experienced Personal / Executive Assistant to support their UK CEO. This role is based on-site. What's in it for you? to work with a reputable FTSE250 company known for its commitment to excellence. salary and comprehensive benefits package. and collaborative work environment with opportunities for professional growth and development. to make a significant impact by supporting our executive leadership team in driving the company's success. What will you be doing? high-level administrative support a key member of the executive leadership team, including managing schedules, coordinating meetings, and making travel arrangements. and edit correspondence, reports, presentations, and other documents as required. as a first point of contact for the CEO, screening and prioritizing incoming communications and requests. accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information. the needs of executives and proactively address them to enhance efficiency and productivity. special projects and initiatives as assigned by executives, ensuring timely completion and adherence to deadlines. as a liaison between executives and internal/external stakeholders, fostering positive relationships and representing the company professionally. What will your experience be? of 15 years of experience as a Personal or Executive Assistant in shorthand is essential, as well as audio typing organizational skills with the ability to manage multiple tasks and priorities simultaneously. communication skills, both written and verbal, with a keen attention to detail. ability to maintain confidentiality and exercise sound judgment in all interactions. proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. to thrive in a fast-paced and dynamic environment, remaining calm under pressure. interpersonal skills with the ability to interact effectively with individuals at all levels of the organization. This is a fantastic opportunity to work for an organisation that will support your growth and develop your skill set. If this sounds like the role for you then apply online today with a copy of your CV.
This leading FTSE250 organisation based in Warwick are looking for an experienced Personal / Executive Assistant to support their UK CEO. This role is based on-site. What's in it for you? to work with a reputable FTSE250 company known for its commitment to excellence. salary and comprehensive benefits package. and collaborative work environment with opportunities for professional growth and development. to make a significant impact by supporting our executive leadership team in driving the company's success. What will you be doing? high-level administrative support a key member of the executive leadership team, including managing schedules, coordinating meetings, and making travel arrangements. and edit correspondence, reports, presentations, and other documents as required. as a first point of contact for the CEO, screening and prioritizing incoming communications and requests. accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information. the needs of executives and proactively address them to enhance efficiency and productivity. special projects and initiatives as assigned by executives, ensuring timely completion and adherence to deadlines. as a liaison between executives and internal/external stakeholders, fostering positive relationships and representing the company professionally. What will your experience be? of 15 years of experience as a Personal or Executive Assistant in shorthand is essential, as well as audio typing organizational skills with the ability to manage multiple tasks and priorities simultaneously. communication skills, both written and verbal, with a keen attention to detail. ability to maintain confidentiality and exercise sound judgment in all interactions. proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. to thrive in a fast-paced and dynamic environment, remaining calm under pressure. interpersonal skills with the ability to interact effectively with individuals at all levels of the organization. This is a fantastic opportunity to work for an organisation that will support your growth and develop your skill set. If this sounds like the role for you then apply online today with a copy of your CV.
May 15, 2024
Full time
This leading FTSE250 organisation based in Warwick are looking for an experienced Personal / Executive Assistant to support their UK CEO. This role is based on-site. What's in it for you? to work with a reputable FTSE250 company known for its commitment to excellence. salary and comprehensive benefits package. and collaborative work environment with opportunities for professional growth and development. to make a significant impact by supporting our executive leadership team in driving the company's success. What will you be doing? high-level administrative support a key member of the executive leadership team, including managing schedules, coordinating meetings, and making travel arrangements. and edit correspondence, reports, presentations, and other documents as required. as a first point of contact for the CEO, screening and prioritizing incoming communications and requests. accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information. the needs of executives and proactively address them to enhance efficiency and productivity. special projects and initiatives as assigned by executives, ensuring timely completion and adherence to deadlines. as a liaison between executives and internal/external stakeholders, fostering positive relationships and representing the company professionally. What will your experience be? of 15 years of experience as a Personal or Executive Assistant in shorthand is essential, as well as audio typing organizational skills with the ability to manage multiple tasks and priorities simultaneously. communication skills, both written and verbal, with a keen attention to detail. ability to maintain confidentiality and exercise sound judgment in all interactions. proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. to thrive in a fast-paced and dynamic environment, remaining calm under pressure. interpersonal skills with the ability to interact effectively with individuals at all levels of the organization. This is a fantastic opportunity to work for an organisation that will support your growth and develop your skill set. If this sounds like the role for you then apply online today with a copy of your CV.
Job Title: Executive Assistant Location: BS1 6AL Start Date: ASAP Pay Rate: 22.00 Per Hour (PAYE) Working Hours : 36 Hours Per Week, 09:00 - 17:30 Job Purpose: provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service. be self-sufficient and able to work in a start-up environment. demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do. Key Responsibilities: Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly. Booking meetings and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc) Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate. Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholders to gather content, and ensuring a digital version is available ahead of the meeting. Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided. Proactively organising cost-effective travel and accommodation. Providing support for events, large-scale meetings and VIP visits including venue management, and guest lists, and liaising closely with communications colleagues to ensure appropriate media coverage. Qualifications: Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience. A clear understanding of the requirements of a role that directly supports senior management. Experience in providing administrative support within a busy organisation where accuracy and pace are vital Experience in dealing with multiple senior stakeholders Experience in organising and supporting meetings or events. Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying.
May 15, 2024
Contractor
Job Title: Executive Assistant Location: BS1 6AL Start Date: ASAP Pay Rate: 22.00 Per Hour (PAYE) Working Hours : 36 Hours Per Week, 09:00 - 17:30 Job Purpose: provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service. be self-sufficient and able to work in a start-up environment. demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do. Key Responsibilities: Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly. Booking meetings and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc) Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate. Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholders to gather content, and ensuring a digital version is available ahead of the meeting. Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided. Proactively organising cost-effective travel and accommodation. Providing support for events, large-scale meetings and VIP visits including venue management, and guest lists, and liaising closely with communications colleagues to ensure appropriate media coverage. Qualifications: Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience. A clear understanding of the requirements of a role that directly supports senior management. Experience in providing administrative support within a busy organisation where accuracy and pace are vital Experience in dealing with multiple senior stakeholders Experience in organising and supporting meetings or events. Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying.
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
May 15, 2024
Full time
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Executive Assistant role for high profile client North London/ Up to £40k We are very proud to partner with an amazing client who are market leader in the health and nutrition space. As the Executive Assistant you will be joining a passionate and collaborative team of internal Directors. You will join a nationally and internationally award-winning business with a global reach. As part of their commitment to innovation and continued development they are looking for an Executive Assistant to join in a newly formed role. As the Team PA/ Executive Assistant your main purpose will include providing administrative and secretarial support to the senior board members, including the CEO and Senior Vice President. Executive Assistant - Key Responsibilities: Drafting, composing and proofreading letters and emails. Arranging international and domestic travel. Screening calls, enquiries and requests. Support with organising and scheduling meetings, video calls and visitors. Any other administrative duties as may reasonably be required. Experience needed: Previous proven experience as a successful PA/ EA Experience working with a big brand/ high profile client High attention to detail Flexible and able to juggle priorities and schedules Full driving license Benefits include: fantastic company name on your profile, private healthcare, private dental care/ cover, 50% off company products, free on-site parking, international travel and VIP events. Please apply today! BBBH30302
May 14, 2024
Full time
Executive Assistant role for high profile client North London/ Up to £40k We are very proud to partner with an amazing client who are market leader in the health and nutrition space. As the Executive Assistant you will be joining a passionate and collaborative team of internal Directors. You will join a nationally and internationally award-winning business with a global reach. As part of their commitment to innovation and continued development they are looking for an Executive Assistant to join in a newly formed role. As the Team PA/ Executive Assistant your main purpose will include providing administrative and secretarial support to the senior board members, including the CEO and Senior Vice President. Executive Assistant - Key Responsibilities: Drafting, composing and proofreading letters and emails. Arranging international and domestic travel. Screening calls, enquiries and requests. Support with organising and scheduling meetings, video calls and visitors. Any other administrative duties as may reasonably be required. Experience needed: Previous proven experience as a successful PA/ EA Experience working with a big brand/ high profile client High attention to detail Flexible and able to juggle priorities and schedules Full driving license Benefits include: fantastic company name on your profile, private healthcare, private dental care/ cover, 50% off company products, free on-site parking, international travel and VIP events. Please apply today! BBBH30302
Join our dynamic team at Envoy, a UK headquartered investment group with a reputation in forming market-leading organisations from the shoots of good owner-managed companies. We pride ourselves on entrepreneurship, innovation, integrity, and excellence in all aspects of our business. As we continue to grow and expand, we are seeking a talented and experienced In-Personal Assistant to the Chief Executive to join our business. Position Overview: We are seeking a highly organised and efficient Personal Assistant to provide comprehensive support to our Chief Executive. The successful candidate will be responsible for managing the CEO's schedule, handling correspondence, coordinating travel arrangements, and assisting with various tasks, including the management of the property portfolio of the business. This is an exciting opportunity with a wide array of tasks which would suit a dynamic, customer focussed individual who thrives in a fast paced environment. Key Responsibilities: Manage the CEO's calendar, including scheduling meetings, appointments, and conference calls. Prepare and edit documents, reports, and presentations as needed. Coordinate travel arrangements, including booking flights, hotels, and transportation. Assist with event planning and coordination, both internal and external. Conduct research and compile information as requested by the CEO. Maintain confidentiality and discretion at all times. Handle additional administrative tasks as assigned. Qualifications: Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives. Exceptional organisational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritise tasks effectively in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Benefits: Competitive salary commensurate with experience. 33 days holiday allowance Opportunities for professional development and growth. A collaborative and supportive work environment. If you are a motivated and dedicated legal professional looking for an exciting opportunity to make an impact, we invite you to apply for the position of In-House Legal Counsel at Envoy. Join us in shaping the future of our company and industry.
May 14, 2024
Full time
Join our dynamic team at Envoy, a UK headquartered investment group with a reputation in forming market-leading organisations from the shoots of good owner-managed companies. We pride ourselves on entrepreneurship, innovation, integrity, and excellence in all aspects of our business. As we continue to grow and expand, we are seeking a talented and experienced In-Personal Assistant to the Chief Executive to join our business. Position Overview: We are seeking a highly organised and efficient Personal Assistant to provide comprehensive support to our Chief Executive. The successful candidate will be responsible for managing the CEO's schedule, handling correspondence, coordinating travel arrangements, and assisting with various tasks, including the management of the property portfolio of the business. This is an exciting opportunity with a wide array of tasks which would suit a dynamic, customer focussed individual who thrives in a fast paced environment. Key Responsibilities: Manage the CEO's calendar, including scheduling meetings, appointments, and conference calls. Prepare and edit documents, reports, and presentations as needed. Coordinate travel arrangements, including booking flights, hotels, and transportation. Assist with event planning and coordination, both internal and external. Conduct research and compile information as requested by the CEO. Maintain confidentiality and discretion at all times. Handle additional administrative tasks as assigned. Qualifications: Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives. Exceptional organisational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritise tasks effectively in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Benefits: Competitive salary commensurate with experience. 33 days holiday allowance Opportunities for professional development and growth. A collaborative and supportive work environment. If you are a motivated and dedicated legal professional looking for an exciting opportunity to make an impact, we invite you to apply for the position of In-House Legal Counsel at Envoy. Join us in shaping the future of our company and industry.
My client, a dynamic and fast paced start-up tech company, is looking for a highly organised, detail orientated and enthusiastic PA to assist a busy CEO. This is an exciting opportunity for someone deeply passionate about creating structure and organisation, with an interest in the world of start-ups. If you have a strong ability to multitask, excellent communication skills, and enjoy working in a fast-paced environment then we would love to hear from you. Main duties will include; Assistant to the CEO: Support diary management, meeting scheduling and task prioritisation. Office administration: Support wider team with ad hoc tasks, own filing and administrative systems and ensure that office is kept in good order. Assistant to CEO: Manage personal and professional diary of CEO. Schedule meetings, co-ordinating with wider team and balancing priorities Assist in managing task & to-do lists. Draft, review and send communications on behalf of CEO as necessary. Book travel arrangements as needed. Arrange meeting rooms within office building, keep detailed meeting notes as required. Monitor and assist in organisation of wider team calendars, own scheduling of team meetings and events. Own Google Drive filing system, following established protocols; cleanse and tidy internal clerical systems as needed. The right candidate for this role will be reliable, committed, consistent and enjoy working in a busy and friendly team. Ideally you will have 2+ previous years' experience as an executive, office or administrative assistant, or in related roles. Experience in use of Google Suite would be highly advantageous. The role is London based (there is the ability to sometimes work from home) and may very occasionally require some travel (there would be plenty of notice). This is a permanent role, paying £35k per year plus benefits. Apply now for immediate consideration.
May 14, 2024
Full time
My client, a dynamic and fast paced start-up tech company, is looking for a highly organised, detail orientated and enthusiastic PA to assist a busy CEO. This is an exciting opportunity for someone deeply passionate about creating structure and organisation, with an interest in the world of start-ups. If you have a strong ability to multitask, excellent communication skills, and enjoy working in a fast-paced environment then we would love to hear from you. Main duties will include; Assistant to the CEO: Support diary management, meeting scheduling and task prioritisation. Office administration: Support wider team with ad hoc tasks, own filing and administrative systems and ensure that office is kept in good order. Assistant to CEO: Manage personal and professional diary of CEO. Schedule meetings, co-ordinating with wider team and balancing priorities Assist in managing task & to-do lists. Draft, review and send communications on behalf of CEO as necessary. Book travel arrangements as needed. Arrange meeting rooms within office building, keep detailed meeting notes as required. Monitor and assist in organisation of wider team calendars, own scheduling of team meetings and events. Own Google Drive filing system, following established protocols; cleanse and tidy internal clerical systems as needed. The right candidate for this role will be reliable, committed, consistent and enjoy working in a busy and friendly team. Ideally you will have 2+ previous years' experience as an executive, office or administrative assistant, or in related roles. Experience in use of Google Suite would be highly advantageous. The role is London based (there is the ability to sometimes work from home) and may very occasionally require some travel (there would be plenty of notice). This is a permanent role, paying £35k per year plus benefits. Apply now for immediate consideration.
Store Manager- Victoria station (fixed term) page is loaded Store Manager- Victoria station (fixed term) Apply locations London, Greater London time type Full time posted on Posted 2 Days Ago job requisition id JR200282 Claire's - A Career that's always in style Store Manager Opportunity About the Role As Store Manager, your core area of responsibilities will be: Sales and profit - Achieving store targets through driving sales and more Sales and profit: achieving store targets through driving sales Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: recruiting, training, managing and providing direction and development to ensure your team are challenged and achieving results Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! Qualifications - About You High school diploma or equivalent required 1 to 2 years retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting Customers Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all under represented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially. To request accommodation, please email . Only messages sent for this purpose will be considered. Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. The Claire's Experience. We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
May 14, 2024
Full time
Store Manager- Victoria station (fixed term) page is loaded Store Manager- Victoria station (fixed term) Apply locations London, Greater London time type Full time posted on Posted 2 Days Ago job requisition id JR200282 Claire's - A Career that's always in style Store Manager Opportunity About the Role As Store Manager, your core area of responsibilities will be: Sales and profit - Achieving store targets through driving sales and more Sales and profit: achieving store targets through driving sales Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: recruiting, training, managing and providing direction and development to ensure your team are challenged and achieving results Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! Qualifications - About You High school diploma or equivalent required 1 to 2 years retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting Customers Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all under represented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially. To request accommodation, please email . Only messages sent for this purpose will be considered. Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. The Claire's Experience. We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
Assistant Store Manager- Westfield White city page is loaded Assistant Store Manager- Westfield White city Apply locations White City, London time type Full time posted on Posted 2 Days Ago job requisition id JR200284 About the Role As an Assistant Store Manager at Claires, you will support your Store Manager with the following; Sales and profit: Driving and achieving retail store targets Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: Assisting Store Manager in training and coaching the store team to enhance their skills and career development Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! About You High school diploma or equivalent required Minimum one year retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting customer Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. The Claire's Experience. We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
May 14, 2024
Full time
Assistant Store Manager- Westfield White city page is loaded Assistant Store Manager- Westfield White city Apply locations White City, London time type Full time posted on Posted 2 Days Ago job requisition id JR200284 About the Role As an Assistant Store Manager at Claires, you will support your Store Manager with the following; Sales and profit: Driving and achieving retail store targets Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: Assisting Store Manager in training and coaching the store team to enhance their skills and career development Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! About You High school diploma or equivalent required Minimum one year retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting customer Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. The Claire's Experience. We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
MBA are proud to be partnering a start up organisation which is delivering cutting edge technology for the aerospace and defence industries. Based in central Manchester our client is looking for an experienced Executive Assistant to join their team, this is a fantastic opportunity to be a part of the future in aerospace and defence.The role:As the Executive Assistant you will play a key role in supporting senior leaders and business functions across the business. You'll need to be proactive in your approach identifying opportunities where support is most required and proposing solutions to these. As they are a start up you'll be hands on in supporting across all areas of the business with activities that will include diary management, arranging travel, processing invoices and ordering equipment. Your role will predominantly support the CEO although you'll engage regularly with the Project Manager and Technical team. Key Responsibilities: Ensure effective and efficient management of diaries across the business, in particular for the CEO Mediation role between CEO and Engineering Team to arrange meeting, in person or on-line Ensure all necessary paperwork is in place to support business meetings Support CEO and Accounting company with processing invoices in time and keep track of any outstanding/missed payments Support relationship and communications with suppliers , couriers , deliveries. Ensure equipment orders are processed on time and to budget Arranging meetings, webinars, zoom calls Document production and review using Word, Excel, Powerpoint Your skills and experience: Previous experience of operating in a similar role, supporting leaders in a business that is agile and dynamic Experience of working within a business in a technical setting, where projects are a common occurrence Fantastic organisation and communication skills Able to evidence being solutions focused in your approach Computer literate Able to prioritise and deliver to deadlines Full UK driving license (the role is based in Manchester but will be required to travel to a site in Daresbury and potentially others across the North West) In addition to the above our client is looking to build a team which values diversity, collaboration and have a strong work ethic. It's a small, but growing, team so you'll need to be adaptable and willing to support the rapidly evolving needs of the business. You'll also need to be able to communicate well if you're going to be able to resolve the conflicting priorities which are a routine feature of early stage businesses.
May 13, 2024
Full time
MBA are proud to be partnering a start up organisation which is delivering cutting edge technology for the aerospace and defence industries. Based in central Manchester our client is looking for an experienced Executive Assistant to join their team, this is a fantastic opportunity to be a part of the future in aerospace and defence.The role:As the Executive Assistant you will play a key role in supporting senior leaders and business functions across the business. You'll need to be proactive in your approach identifying opportunities where support is most required and proposing solutions to these. As they are a start up you'll be hands on in supporting across all areas of the business with activities that will include diary management, arranging travel, processing invoices and ordering equipment. Your role will predominantly support the CEO although you'll engage regularly with the Project Manager and Technical team. Key Responsibilities: Ensure effective and efficient management of diaries across the business, in particular for the CEO Mediation role between CEO and Engineering Team to arrange meeting, in person or on-line Ensure all necessary paperwork is in place to support business meetings Support CEO and Accounting company with processing invoices in time and keep track of any outstanding/missed payments Support relationship and communications with suppliers , couriers , deliveries. Ensure equipment orders are processed on time and to budget Arranging meetings, webinars, zoom calls Document production and review using Word, Excel, Powerpoint Your skills and experience: Previous experience of operating in a similar role, supporting leaders in a business that is agile and dynamic Experience of working within a business in a technical setting, where projects are a common occurrence Fantastic organisation and communication skills Able to evidence being solutions focused in your approach Computer literate Able to prioritise and deliver to deadlines Full UK driving license (the role is based in Manchester but will be required to travel to a site in Daresbury and potentially others across the North West) In addition to the above our client is looking to build a team which values diversity, collaboration and have a strong work ethic. It's a small, but growing, team so you'll need to be adaptable and willing to support the rapidly evolving needs of the business. You'll also need to be able to communicate well if you're going to be able to resolve the conflicting priorities which are a routine feature of early stage businesses.
GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 12, 2024
Full time
GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Personal Assistant My client, a Boutique Investment Finance house, are seeking a dynamic and highly organised Executive Assistant to provide support to the CEO.As Personal Assistant you will be responsible for extensive diary management, travel arrangements, and providing top-notch administrative support within a fast-paced environment.The ideal candidate will be proactive, highly organised, and experienced working in a fast-paced environment. In return you will receive a salary of £50,000 along with a strong benefits package. This role is based Monday to Thursday in the office. Responsibilities of Personal Assistant: Proactively manage and organise the CEO's calendar ensuring meetings, appointments, and deadlines are effectively coordinated. Manage Executive committee members across the board. Plan, book, and coordinate travel arrangements, including flights, accommodations, and itineraries. Managing relationships. Handle a wide range of administrative tasks, including inbox management, phone calls, data entry, and document preparation. Schedule and organise meetings, conferences, events, both internally and externally. Collaborate with other administrative professionals and team members to ensure seamless workflow and efficient operations. Skills & Experience of Personal Assistant: Previous experience as Personal Assistant preferably in a corporate or financial services environment. Experience and confident support at C-Suite level. Exceptional organisational skills and the ability to multitask effectively. Strong attention to detail and a commitment to maintaining the highest level of professionalism and confidentiality. Excellent communication, both written and verbal. Proven ability to work effectively in a team and manage multiple priorities.
May 09, 2024
Full time
Personal Assistant My client, a Boutique Investment Finance house, are seeking a dynamic and highly organised Executive Assistant to provide support to the CEO.As Personal Assistant you will be responsible for extensive diary management, travel arrangements, and providing top-notch administrative support within a fast-paced environment.The ideal candidate will be proactive, highly organised, and experienced working in a fast-paced environment. In return you will receive a salary of £50,000 along with a strong benefits package. This role is based Monday to Thursday in the office. Responsibilities of Personal Assistant: Proactively manage and organise the CEO's calendar ensuring meetings, appointments, and deadlines are effectively coordinated. Manage Executive committee members across the board. Plan, book, and coordinate travel arrangements, including flights, accommodations, and itineraries. Managing relationships. Handle a wide range of administrative tasks, including inbox management, phone calls, data entry, and document preparation. Schedule and organise meetings, conferences, events, both internally and externally. Collaborate with other administrative professionals and team members to ensure seamless workflow and efficient operations. Skills & Experience of Personal Assistant: Previous experience as Personal Assistant preferably in a corporate or financial services environment. Experience and confident support at C-Suite level. Exceptional organisational skills and the ability to multitask effectively. Strong attention to detail and a commitment to maintaining the highest level of professionalism and confidentiality. Excellent communication, both written and verbal. Proven ability to work effectively in a team and manage multiple priorities.
The RoleNigel Wright are exclusively supporting a Tech business in Teesside with their search for a PA to support their CEO and wider board members. Duties: Efficiently manage the CEO's calendar, scheduling appointments, coordinating meetings and ensure all commitments are prioritised. Provide personal assistance to the CEO when requested. Provide administrative support to the CEO and Board of Directors as required Adeptly manage various forms of communication Help to coordinate internal and external meetings, including board papers and taking minutes and follow up actions. Coordinate complex travel arrangements. for the CEO and the Board of Directors Build and maintain strong relationships with key internal and external stakeholders, facilitating effective communication and collaboration with the business Prepare for and welcome visitors to the executive team ensuring that all hospitality requirements are in place. The Person Skills/Attributes: Proven experience as a Personal Assistant directly supporting a CEO Ability to maintain confidentiality and handle sensitive information with discretion and keep calm under pressure Resourceful and proactive with problem-solving skills Expert Time and Task Management Flexible and adaptable Ability to forward plan and manage a complex diary Attention to detail skills Proficient in using productivity tools and software Excellent communication and listening skills Next stepsPlease contact for more details.
May 08, 2024
Full time
The RoleNigel Wright are exclusively supporting a Tech business in Teesside with their search for a PA to support their CEO and wider board members. Duties: Efficiently manage the CEO's calendar, scheduling appointments, coordinating meetings and ensure all commitments are prioritised. Provide personal assistance to the CEO when requested. Provide administrative support to the CEO and Board of Directors as required Adeptly manage various forms of communication Help to coordinate internal and external meetings, including board papers and taking minutes and follow up actions. Coordinate complex travel arrangements. for the CEO and the Board of Directors Build and maintain strong relationships with key internal and external stakeholders, facilitating effective communication and collaboration with the business Prepare for and welcome visitors to the executive team ensuring that all hospitality requirements are in place. The Person Skills/Attributes: Proven experience as a Personal Assistant directly supporting a CEO Ability to maintain confidentiality and handle sensitive information with discretion and keep calm under pressure Resourceful and proactive with problem-solving skills Expert Time and Task Management Flexible and adaptable Ability to forward plan and manage a complex diary Attention to detail skills Proficient in using productivity tools and software Excellent communication and listening skills Next stepsPlease contact for more details.
Imperial Recruitment Group are delighted to announce that we are working exclusively with one of our high-profile clients Middlesbrough College to appoint an Executive Assistant on a 1 year fixed term contract (FTC) basis. Job Title: Executive Assistant Salary: up to £29,212 (DOE) + exceptional benefits Location: Middlesbrough Hours: Office hours, Monday to Friday, 37h pw. The Executive Assistant will provide support to the Principalship and Senior Leadership Team - predominantly focussed on supporting the Principal/Chief Executive in their day-to-day activities and ad-hoc work requests. The Executive Assistant provides line management to the Principalship Support Team. Main Duties and Responsibilities To carry out high quality ad hoc project work as requested by, and under the direction from the Principal/CEO. To provide effective line management support to the Principalship Support team, ensuring a high-level service is provided by the team, and that the team is well-supported. To provide an effective front of house service and act as key intermediary between the Principal/CEO and internal and external contacts at all levels, maintaining strict confidentiality and high level of tact and diplomacy. To lead on the organisation of large-scale events when appropriate - ensuring a high-quality visitor experience at all times when external visitors are involved. To provide a high quality secretarial and administrative service to the Principal/CEO, Principalship and wider SLT as required - including word processing, spreadsheet and presentation software. To maintain a high level of digital literacy, being fully competent in a wide range of IT packages, including the use of Microsoft Office 365 - particularly SharePoint and Microsoft Teams. To provide innovative suggestions to improve systems and processes, particularly where suggestions would make improvements to a more efficient and/or digital way of working. To maintain the Principalship/ CEO and wider Principalship's diaries and email systems with reference at all times to existing commitments and time management pressures. This will involve making appointments, organising internal and external visits and meetings and making any necessary travel and accommodation arrangements. To ensure a high-quality response to external communications on behalf of the Principalship, including the ability to use initiative when urgent issues arise. To screen out and / or refer on those calls which would be dealt with more appropriately by other senior managers or departments. To deal with all correspondence in and out of the Principal / Chief Executive's Office including progressing and follow up on matters referred. This will involve using initiative to draft reply correspondence, collating any useful information to assist in ensuring a quick response to any issues that arise, referring on correspondence and papers for other appropriate managers to deal with. To maintain and control an efficient electronic filing and key documentation retrieval function. To provide all secretarial/administrative and minuting responsibilities as specified by the Principalship - including the preparation and distribution of agenda and supporting papers for key management meetings. This will involve the ownership of meeting action plans, following up on outstanding meeting actions and liaison with the Chairperson of Groups/Committees. The ability to provide fast and accurate notes is a key skill To lead on the organisation and planning of events, for example College Staff Conferences, offsite management meetings and miscellaneous events, as and when required. To provide support to other sections of the College in the absence of other similar post holders where capacity allows - and give assistance at other appropriate times for example during the enrolment period. To foster and contribute to a pleasant and professional office environment, including sharing of good practice and pro-actively seeking training whenever required for self and team members. Including ensuring appropriate cover arrangements are in place, good sharing of work and training is in place and that any apprentice or new team member is supported and mentored effectively. Requirements To have a minimum of a level 2 qualification. To have good Interpersonal, team working and customer service skills. To have very good written and oral communication skills. Ability to work under pressure and to tight deadlines and high customer/quality expectations. To be reactive to quickly shifting priorities in a fast-paced FE environment To have excellent digital skills. To have a strong customer focus, be polite and courteous and have a professional manner. To have a high attention to detail and be well organised. To commit to the safeguarding and promotion of the welfare of children, young people and vulnerable adults within the College. For more information on this incredible opportunity please contact Adam Pearson at Imperial Recruitment Group.
May 08, 2024
Full time
Imperial Recruitment Group are delighted to announce that we are working exclusively with one of our high-profile clients Middlesbrough College to appoint an Executive Assistant on a 1 year fixed term contract (FTC) basis. Job Title: Executive Assistant Salary: up to £29,212 (DOE) + exceptional benefits Location: Middlesbrough Hours: Office hours, Monday to Friday, 37h pw. The Executive Assistant will provide support to the Principalship and Senior Leadership Team - predominantly focussed on supporting the Principal/Chief Executive in their day-to-day activities and ad-hoc work requests. The Executive Assistant provides line management to the Principalship Support Team. Main Duties and Responsibilities To carry out high quality ad hoc project work as requested by, and under the direction from the Principal/CEO. To provide effective line management support to the Principalship Support team, ensuring a high-level service is provided by the team, and that the team is well-supported. To provide an effective front of house service and act as key intermediary between the Principal/CEO and internal and external contacts at all levels, maintaining strict confidentiality and high level of tact and diplomacy. To lead on the organisation of large-scale events when appropriate - ensuring a high-quality visitor experience at all times when external visitors are involved. To provide a high quality secretarial and administrative service to the Principal/CEO, Principalship and wider SLT as required - including word processing, spreadsheet and presentation software. To maintain a high level of digital literacy, being fully competent in a wide range of IT packages, including the use of Microsoft Office 365 - particularly SharePoint and Microsoft Teams. To provide innovative suggestions to improve systems and processes, particularly where suggestions would make improvements to a more efficient and/or digital way of working. To maintain the Principalship/ CEO and wider Principalship's diaries and email systems with reference at all times to existing commitments and time management pressures. This will involve making appointments, organising internal and external visits and meetings and making any necessary travel and accommodation arrangements. To ensure a high-quality response to external communications on behalf of the Principalship, including the ability to use initiative when urgent issues arise. To screen out and / or refer on those calls which would be dealt with more appropriately by other senior managers or departments. To deal with all correspondence in and out of the Principal / Chief Executive's Office including progressing and follow up on matters referred. This will involve using initiative to draft reply correspondence, collating any useful information to assist in ensuring a quick response to any issues that arise, referring on correspondence and papers for other appropriate managers to deal with. To maintain and control an efficient electronic filing and key documentation retrieval function. To provide all secretarial/administrative and minuting responsibilities as specified by the Principalship - including the preparation and distribution of agenda and supporting papers for key management meetings. This will involve the ownership of meeting action plans, following up on outstanding meeting actions and liaison with the Chairperson of Groups/Committees. The ability to provide fast and accurate notes is a key skill To lead on the organisation and planning of events, for example College Staff Conferences, offsite management meetings and miscellaneous events, as and when required. To provide support to other sections of the College in the absence of other similar post holders where capacity allows - and give assistance at other appropriate times for example during the enrolment period. To foster and contribute to a pleasant and professional office environment, including sharing of good practice and pro-actively seeking training whenever required for self and team members. Including ensuring appropriate cover arrangements are in place, good sharing of work and training is in place and that any apprentice or new team member is supported and mentored effectively. Requirements To have a minimum of a level 2 qualification. To have good Interpersonal, team working and customer service skills. To have very good written and oral communication skills. Ability to work under pressure and to tight deadlines and high customer/quality expectations. To be reactive to quickly shifting priorities in a fast-paced FE environment To have excellent digital skills. To have a strong customer focus, be polite and courteous and have a professional manner. To have a high attention to detail and be well organised. To commit to the safeguarding and promotion of the welfare of children, young people and vulnerable adults within the College. For more information on this incredible opportunity please contact Adam Pearson at Imperial Recruitment Group.
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 08, 2024
Full time
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Executive Assistant Stockport, Greater Manchester Up to £31,000 Depending on experience A fantastic opportunity has become available, to work directly with the board of trustees for a well-established care company. Mon Friday 9am Until 5pm with occasional weekend work being required. Base Salary: up to £31,000 The Role: Draw up a schedule of Board and Sub-committee meetings Liaise with the Chair, trustees, CEO and officers to schedule any other meetings as required. Send out meeting invites and virtual log-ins Agree the agenda for Board Meetings with the Chair Liaise with the CEO and officers regarding preparation for meetings and any follow up. Maintain a record of attendance and apologies for Board meetings. Take accurate and professional minutes of Board meetings and ensure that minute-takers are identified for committees and any ad-hoc meetings. Collate, upload and send out minutes, reports and other papers in good time for Board and other meetings. Send papers to trustees by post and email if requested. Manage the on-line Board portal and assist with any technical queries. Maintain all membership and trustee data and other records in good order. Keep an up- to-date register of shareholding members and their contact details. complete periodic DBS checks and submit such declarations as are required to comply with due diligence. Assist trustees with travel and hotel arrangements and ensure the prompt payment of expenses. Competencies A minimum or two year secretarial/administrative experience in a position of responsibility is essential. Experience working for a health, social care, voluntary sector or other public service organisation is desirable. Excellent communicator Fast and accurate typing /and meeting recording skills. Highly organised Willingness to work flexibly in accordance with the needs of the organisation and trustees, including attending some evening and very occasional weekend meetings and events. Benefits: 25 days holiday plus 8 bank holidays Pension scheme Genuine career progression opportunities Ongoing training to progress your career Great office environment Friendly and sociable team Life Assurance (After Probation) Enhanced Maternity Leave Excellent rewards and recognition Birthday Holiday £100 Bonus upon completion of probationary period If this role sounds of interest to you, apply today to (url removed) RE acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. RE Recruitment would like to thank you for applying for the above role. We do try to come back to all applications however if you have not heard from a consultant within 5 working days, this unfortunately means that you have been unsuccessful. COM1
May 08, 2024
Full time
Executive Assistant Stockport, Greater Manchester Up to £31,000 Depending on experience A fantastic opportunity has become available, to work directly with the board of trustees for a well-established care company. Mon Friday 9am Until 5pm with occasional weekend work being required. Base Salary: up to £31,000 The Role: Draw up a schedule of Board and Sub-committee meetings Liaise with the Chair, trustees, CEO and officers to schedule any other meetings as required. Send out meeting invites and virtual log-ins Agree the agenda for Board Meetings with the Chair Liaise with the CEO and officers regarding preparation for meetings and any follow up. Maintain a record of attendance and apologies for Board meetings. Take accurate and professional minutes of Board meetings and ensure that minute-takers are identified for committees and any ad-hoc meetings. Collate, upload and send out minutes, reports and other papers in good time for Board and other meetings. Send papers to trustees by post and email if requested. Manage the on-line Board portal and assist with any technical queries. Maintain all membership and trustee data and other records in good order. Keep an up- to-date register of shareholding members and their contact details. complete periodic DBS checks and submit such declarations as are required to comply with due diligence. Assist trustees with travel and hotel arrangements and ensure the prompt payment of expenses. Competencies A minimum or two year secretarial/administrative experience in a position of responsibility is essential. Experience working for a health, social care, voluntary sector or other public service organisation is desirable. Excellent communicator Fast and accurate typing /and meeting recording skills. Highly organised Willingness to work flexibly in accordance with the needs of the organisation and trustees, including attending some evening and very occasional weekend meetings and events. Benefits: 25 days holiday plus 8 bank holidays Pension scheme Genuine career progression opportunities Ongoing training to progress your career Great office environment Friendly and sociable team Life Assurance (After Probation) Enhanced Maternity Leave Excellent rewards and recognition Birthday Holiday £100 Bonus upon completion of probationary period If this role sounds of interest to you, apply today to (url removed) RE acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. RE Recruitment would like to thank you for applying for the above role. We do try to come back to all applications however if you have not heard from a consultant within 5 working days, this unfortunately means that you have been unsuccessful. COM1
Quick Registration First Name Last Name e-mail Phone Sector Location Operations Assistant - Insurance . to £38,000This We are looking for a Futures Clearings Operations Specialist.You Our client is a Global commerce and technology firm, We are looking for a Futures Clearings Operations Specialist.You Controls and Operations Analyst. to £50,000 + full Date: 26 Apr 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £28000 - 32000 per annum Email: Ref: db We are looking for a Graduate with a minimum of 12 months experience within an Investent Management or financial Services firm to provide Business Management and Research Support to the COO and CEO of a prestigious UK Wealth And Investment Management firm. Work closely with the COO to support the smooth running of the firm, including meeting organization, documentation preparation and following up day-to-day issues and projects with department heads and others across the firm. Provide additional support to the COO and CEO for projects, business cases and presentations. Main Duties Business Management/ Research for the COO and CEO - On a day-to-day basis, support the COO in investigation and resolution of BAU issues to help ensure the smooth running of the firm. - Assist with preparation of presentations, board papers, strategy documents and other papers. - Take on direct responsibility for other on-going or ad hoc processes as required. - As necessary, assess new requirements and work with the appropriate business area(s) to embed into BAU. - Represent the COO in project meetings as required - Work with the MI team to maintain and improve operational MI/BI over time - Meeting preparation - Liaise with contributors to ensure papers are provided and meeting packs are prepared on a timely basis - For some committees, and all ad hoc meetings, take minutes - Maintain action lists, project logs and trackers, and ensure progress between meetings - Good soft skills as well as an ability to understand and communicate technical details - Must be able to work well with people at all levels of the organisation - Proactive in identifying issues and areas requiring improvement, and ensuring resolution - Good time management, and ability to work under pressure, managing multiple tasks with competing deadlines - Skilled in using Microsoft Office products, in particular advanced Excel and proficiency in PowerPoint - Experience in an Investment Management business, with some exposure to operational systems and processes, regulatory change, and projects, would be an advantage KPI's - Accurate and punctual completion of tasks - Maintain a positive relationship with colleagues - Positive cultural impact on working environment - Successful delivery of key projects / project support - Successful identification of relevant BI/MI measures and delivery of associated tools
May 08, 2024
Full time
Quick Registration First Name Last Name e-mail Phone Sector Location Operations Assistant - Insurance . to £38,000This We are looking for a Futures Clearings Operations Specialist.You Our client is a Global commerce and technology firm, We are looking for a Futures Clearings Operations Specialist.You Controls and Operations Analyst. to £50,000 + full Date: 26 Apr 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £28000 - 32000 per annum Email: Ref: db We are looking for a Graduate with a minimum of 12 months experience within an Investent Management or financial Services firm to provide Business Management and Research Support to the COO and CEO of a prestigious UK Wealth And Investment Management firm. Work closely with the COO to support the smooth running of the firm, including meeting organization, documentation preparation and following up day-to-day issues and projects with department heads and others across the firm. Provide additional support to the COO and CEO for projects, business cases and presentations. Main Duties Business Management/ Research for the COO and CEO - On a day-to-day basis, support the COO in investigation and resolution of BAU issues to help ensure the smooth running of the firm. - Assist with preparation of presentations, board papers, strategy documents and other papers. - Take on direct responsibility for other on-going or ad hoc processes as required. - As necessary, assess new requirements and work with the appropriate business area(s) to embed into BAU. - Represent the COO in project meetings as required - Work with the MI team to maintain and improve operational MI/BI over time - Meeting preparation - Liaise with contributors to ensure papers are provided and meeting packs are prepared on a timely basis - For some committees, and all ad hoc meetings, take minutes - Maintain action lists, project logs and trackers, and ensure progress between meetings - Good soft skills as well as an ability to understand and communicate technical details - Must be able to work well with people at all levels of the organisation - Proactive in identifying issues and areas requiring improvement, and ensuring resolution - Good time management, and ability to work under pressure, managing multiple tasks with competing deadlines - Skilled in using Microsoft Office products, in particular advanced Excel and proficiency in PowerPoint - Experience in an Investment Management business, with some exposure to operational systems and processes, regulatory change, and projects, would be an advantage KPI's - Accurate and punctual completion of tasks - Maintain a positive relationship with colleagues - Positive cultural impact on working environment - Successful delivery of key projects / project support - Successful identification of relevant BI/MI measures and delivery of associated tools
This dynamic and fast based creative agency is looking for a super organised,enthusiastic and self-driven Executive Assistant who thrives in a fast-paced, creative environment to partner and support the CEO. Often acting as a gatekeeper, you will have extensive experience in confidently supporting and collaborating with stakeholders and board members. Key responsibilities With a primary responsibility of supporting the CEO. Proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, ensuring maximum productivity and efficient use of business time. Supporting with email management, and being the go-to point of contact for internal and external communication, responsible for representing the CEO at all times. Drafting and collating business presentations, communications, and reports, utilising accurate data collection, and knowledge of key business processes and priorities. Ensure the CEO is well prepared for meetings with necessary documentation, and aware of critical meetings well in advance to ensure sufficient preparation. Anticipate the needs of the CEO, being their eyes-and-ears; helping them to stay focused and balance their responsibilities. Support the CEO with administration and operational tasks as needed. Support in preparing and gathering content for the bi-weekly Company Update presentations. Management and update of CEO's to do list; gather, track, and communicate any follow-up or actions. Assist with ad-hoc project management activities when required. Sourcing suitable venues for meetings with external stakeholders. Undertake financial administration; CEO's monthly credit card expense claims, raising and approving purchase orders; approving invoices. Organise domestic and international travel, hotel reservations, visas, detailed travel itineraries and overseas transport. Provide light touch personal support, errand running and duty-of-care e.g. lunch, water/tea, post, etc. It's a great varied role requiring someone with excellent communication skills, strong attention to detail and proven experience in a similar role and agency environment. Think you're what they are looking for? Send in your CV by clicking on apply now
May 08, 2024
Full time
This dynamic and fast based creative agency is looking for a super organised,enthusiastic and self-driven Executive Assistant who thrives in a fast-paced, creative environment to partner and support the CEO. Often acting as a gatekeeper, you will have extensive experience in confidently supporting and collaborating with stakeholders and board members. Key responsibilities With a primary responsibility of supporting the CEO. Proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, ensuring maximum productivity and efficient use of business time. Supporting with email management, and being the go-to point of contact for internal and external communication, responsible for representing the CEO at all times. Drafting and collating business presentations, communications, and reports, utilising accurate data collection, and knowledge of key business processes and priorities. Ensure the CEO is well prepared for meetings with necessary documentation, and aware of critical meetings well in advance to ensure sufficient preparation. Anticipate the needs of the CEO, being their eyes-and-ears; helping them to stay focused and balance their responsibilities. Support the CEO with administration and operational tasks as needed. Support in preparing and gathering content for the bi-weekly Company Update presentations. Management and update of CEO's to do list; gather, track, and communicate any follow-up or actions. Assist with ad-hoc project management activities when required. Sourcing suitable venues for meetings with external stakeholders. Undertake financial administration; CEO's monthly credit card expense claims, raising and approving purchase orders; approving invoices. Organise domestic and international travel, hotel reservations, visas, detailed travel itineraries and overseas transport. Provide light touch personal support, errand running and duty-of-care e.g. lunch, water/tea, post, etc. It's a great varied role requiring someone with excellent communication skills, strong attention to detail and proven experience in a similar role and agency environment. Think you're what they are looking for? Send in your CV by clicking on apply now
Executive Assistant Bedford Up to £32,000 pa, Depending on Experience 37 hours per week ASAP/ Immediate start Our Bedford based client is currently seeking a highly organised and confident Executive Assistant to provide dedicated support to their CEO. The successful candidate will play a pivotal role in maintaining effective planning and administrative systems while aligning with the organisation's culture and values. Main duties of the role will be focused on diary and inbox management amongst other things. Responsibilities: Executive Support: Act as the primary point of contact between the CEO and internal/external stakeholders. Manage and prioritise communication, correspondence, and meetings. Calendar Management: Coordinate and maintain schedules, including arranging appointments, meetings, and other necessary logistics. Anticipate and manage potential scheduling conflicts. Documentation and Record Keeping: Prepare and edit reports, presentations, and other documents as required. Maintain accurate and confidential records. Communication Liaison: Draft and respond to emails, letters, and other forms of communication on behalf of the CEO. Ensure clear and effective communication with all parties. Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Travel Arrangements: Organise travel plans, including transport, accommodation, and itineraries. Expense Management: Track and reconcile expenses, ensuring accurate and timely reporting. Requirements Ideally hold a DBS, if not checks will need to be completed. Proven experience as an Executive Assistant or similar role. Excellent organisational and time-management skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite and other relevant software. Discretion and confidentiality in handling sensitive information. Ability to multitask and prioritise tasks effectively. Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we're sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.
May 08, 2024
Full time
Executive Assistant Bedford Up to £32,000 pa, Depending on Experience 37 hours per week ASAP/ Immediate start Our Bedford based client is currently seeking a highly organised and confident Executive Assistant to provide dedicated support to their CEO. The successful candidate will play a pivotal role in maintaining effective planning and administrative systems while aligning with the organisation's culture and values. Main duties of the role will be focused on diary and inbox management amongst other things. Responsibilities: Executive Support: Act as the primary point of contact between the CEO and internal/external stakeholders. Manage and prioritise communication, correspondence, and meetings. Calendar Management: Coordinate and maintain schedules, including arranging appointments, meetings, and other necessary logistics. Anticipate and manage potential scheduling conflicts. Documentation and Record Keeping: Prepare and edit reports, presentations, and other documents as required. Maintain accurate and confidential records. Communication Liaison: Draft and respond to emails, letters, and other forms of communication on behalf of the CEO. Ensure clear and effective communication with all parties. Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Travel Arrangements: Organise travel plans, including transport, accommodation, and itineraries. Expense Management: Track and reconcile expenses, ensuring accurate and timely reporting. Requirements Ideally hold a DBS, if not checks will need to be completed. Proven experience as an Executive Assistant or similar role. Excellent organisational and time-management skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite and other relevant software. Discretion and confidentiality in handling sensitive information. Ability to multitask and prioritise tasks effectively. Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we're sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.