Position: Personal Executive Assistant Salary: £33k - £36k per annum (pro rata) [Equivalent to £55k - £60k full-time] Employment Type: part time, Permanent (24 hours per week over 3 days) Location: London, Hybrid (1 day office-based, 2 days home-based) About the Role: Seeking an exceptional Personal Executive Assistant for a unique opportunity supporting a dynamic Author/Board Member. In this role, you will provide comprehensive support, managing both professional and personal affairs with precision and efficiency. Key Responsibilities: Provide resolute 1:1 support to the Author/Board Member. Coordinate extensive diary management for business and personal commitments. Manage global travel arrangements, including flights, accommodations, and visas. Facilitate meetings with various stakeholders, such as Accountants, Lawyers, and Publicists. Consult with Speaker Agencies for bookings and engagements. Prepare meeting materials and agendas. Manage busy inbox. Gatekeeping calls. Assist with ad hoc projects and administrative tasks. Create presentations and update the website as needed. Manage invoicing and expenses for the accountant. Arrange household appointments and oversee maintenance tasks. Coordinate personal appointments, including medical appointments. Organise family vacations, including travel and accommodation arrangements. Manage household goods orders and manage returns when necessary. Requirements: Proven experience as an Executive Assistant, preferably in both business and private settings. Advanced ability in MS Office applications, particularly PowerPoint, Word, Excel, and Outlook. Working knowledge of WordPress is helpful. Exceptional organisational skills with meticulous diligence. Strong analytical abilities and effective communication skills. Ability to build and maintain relationships confidently. Capable of working efficiently under pressure and meeting tight deadlines. Discretion and confidentiality are paramount; willingness to sign an NDA is needed. This role is ideal for an experienced Executive Assistant accustomed to providing personalised support in a demanding environment. In return, my client will offer a welcoming and supportive workplace culture. If this opportunity doesn't align with your interests, please register your CV on our website for future roles.
May 18, 2024
Full time
Position: Personal Executive Assistant Salary: £33k - £36k per annum (pro rata) [Equivalent to £55k - £60k full-time] Employment Type: part time, Permanent (24 hours per week over 3 days) Location: London, Hybrid (1 day office-based, 2 days home-based) About the Role: Seeking an exceptional Personal Executive Assistant for a unique opportunity supporting a dynamic Author/Board Member. In this role, you will provide comprehensive support, managing both professional and personal affairs with precision and efficiency. Key Responsibilities: Provide resolute 1:1 support to the Author/Board Member. Coordinate extensive diary management for business and personal commitments. Manage global travel arrangements, including flights, accommodations, and visas. Facilitate meetings with various stakeholders, such as Accountants, Lawyers, and Publicists. Consult with Speaker Agencies for bookings and engagements. Prepare meeting materials and agendas. Manage busy inbox. Gatekeeping calls. Assist with ad hoc projects and administrative tasks. Create presentations and update the website as needed. Manage invoicing and expenses for the accountant. Arrange household appointments and oversee maintenance tasks. Coordinate personal appointments, including medical appointments. Organise family vacations, including travel and accommodation arrangements. Manage household goods orders and manage returns when necessary. Requirements: Proven experience as an Executive Assistant, preferably in both business and private settings. Advanced ability in MS Office applications, particularly PowerPoint, Word, Excel, and Outlook. Working knowledge of WordPress is helpful. Exceptional organisational skills with meticulous diligence. Strong analytical abilities and effective communication skills. Ability to build and maintain relationships confidently. Capable of working efficiently under pressure and meeting tight deadlines. Discretion and confidentiality are paramount; willingness to sign an NDA is needed. This role is ideal for an experienced Executive Assistant accustomed to providing personalised support in a demanding environment. In return, my client will offer a welcoming and supportive workplace culture. If this opportunity doesn't align with your interests, please register your CV on our website for future roles.
The Invoicing Assistant role is a vital part of the Accounting & Finance team in the healthcare industry, ensuring accurate and timely management of invoices. The position requires excellent attention to detail and strong numerical skills. Client Details The company is a medium-sized firm in the healthcare sector. With a team of dedicated professionals, it provides high-quality services in the bustling city of London. The company is known for its commitment to excellence and its focus on employee development. Description Manage and prepare all invoices for customers Ensure all invoices comply with company policies Coordinate with the accounting team to reconcile account transactions Resolve any invoicing issues or discrepancies Communicate with customers regarding billing and payment inquiries Prepare monthly reports and summaries for the finance department Contribute to the continuous improvement of the invoicing process Maintain confidentiality of all financial data Profile A successful Invoicing Assistant should have: A degree in Finance, Accounting or a related field Minimum 2 years' experience in finance role Proficiency in accounting software and MS Office Strong numerical and analytical skills Excellent attention to detail Good communication skills A proactive approach to problem-solving Job Offer Permanent role in a reputable company in the healthcare industry Opportunity for professional growth in the finance department Work in a supportive team environment in central London 25 days' annual leave excluding bank holidays Buy & Sell annual leave scheme
May 18, 2024
Full time
The Invoicing Assistant role is a vital part of the Accounting & Finance team in the healthcare industry, ensuring accurate and timely management of invoices. The position requires excellent attention to detail and strong numerical skills. Client Details The company is a medium-sized firm in the healthcare sector. With a team of dedicated professionals, it provides high-quality services in the bustling city of London. The company is known for its commitment to excellence and its focus on employee development. Description Manage and prepare all invoices for customers Ensure all invoices comply with company policies Coordinate with the accounting team to reconcile account transactions Resolve any invoicing issues or discrepancies Communicate with customers regarding billing and payment inquiries Prepare monthly reports and summaries for the finance department Contribute to the continuous improvement of the invoicing process Maintain confidentiality of all financial data Profile A successful Invoicing Assistant should have: A degree in Finance, Accounting or a related field Minimum 2 years' experience in finance role Proficiency in accounting software and MS Office Strong numerical and analytical skills Excellent attention to detail Good communication skills A proactive approach to problem-solving Job Offer Permanent role in a reputable company in the healthcare industry Opportunity for professional growth in the finance department Work in a supportive team environment in central London 25 days' annual leave excluding bank holidays Buy & Sell annual leave scheme
Sales & Customer Service Coordinator Leeds, LS7 2AW office based free parking Salary circa £11.50 ph dependent on experience Full Time flexibility offered Our client are one of the UK's leading suppliers of Washroom, Cleaning and Janitorial Products. Due to company growth, they are now looking for a Sales & Customer Service Coordinator, where you will be at the heart of their operations ensuring smooth logistics and exceptional customer satisfaction. Responsibilities but not limited to: Parcel Management: Verify manifests to ensure timely delivery of parcels. Address any delivery issues promptly by contacting customers or senders and arranging redelivery. Coordinate with Parcel Force for updates on stalled parcels. Add daily orders to Parcel Force for efficient processing. Purchase Order Management: Assign tracking numbers Organise tracking information into relevant folders before invoicing. Update portal with tracking numbers and email tracking imports orders daily. Manage invoicing, including writing invoice numbers and verifying prices. Customer Interaction and Sales Support: Efficiently handle incoming calls, directing them to the appropriate person or taking messages. Process purchase orders from customers promptly and assist with product inquiries and pricing. Support sales calls with relevant information and assistance. Email Correspondence: Respond to customer and company emails promptly and professionally. Direct emails to the appropriate recipient, ensuring efficient communication. Personal Assistant and Marketing Duties: Assist in managing the workload by scheduling meetings and reminders. Prepare necessary documents for meetings, including PDFs and price lists. Update website and create social media presence Shipping Logistics: Request shipping quotes via email and maintain a log in Excel. Coordinate shipping documents with relevant shipping companies. Monitor and update ETA's, noting any delays promptly. Who we are looking for:- Excellent communication skills with a customer-focused attitude Strong organisational skills and attention to detail Previous experience within a sales environment converting opportunities into transactions Problem-solving skills with the ability to address delivery issues, handle customer complaints, and find solutions to logistical challenges in a timely manner. Proficient in Microsoft Office Good time management Marketing experience particularly around social media platforms desirable Interested? please submit your updated CV and a cover letter outlining your suitability for the role. INDLS
May 17, 2024
Full time
Sales & Customer Service Coordinator Leeds, LS7 2AW office based free parking Salary circa £11.50 ph dependent on experience Full Time flexibility offered Our client are one of the UK's leading suppliers of Washroom, Cleaning and Janitorial Products. Due to company growth, they are now looking for a Sales & Customer Service Coordinator, where you will be at the heart of their operations ensuring smooth logistics and exceptional customer satisfaction. Responsibilities but not limited to: Parcel Management: Verify manifests to ensure timely delivery of parcels. Address any delivery issues promptly by contacting customers or senders and arranging redelivery. Coordinate with Parcel Force for updates on stalled parcels. Add daily orders to Parcel Force for efficient processing. Purchase Order Management: Assign tracking numbers Organise tracking information into relevant folders before invoicing. Update portal with tracking numbers and email tracking imports orders daily. Manage invoicing, including writing invoice numbers and verifying prices. Customer Interaction and Sales Support: Efficiently handle incoming calls, directing them to the appropriate person or taking messages. Process purchase orders from customers promptly and assist with product inquiries and pricing. Support sales calls with relevant information and assistance. Email Correspondence: Respond to customer and company emails promptly and professionally. Direct emails to the appropriate recipient, ensuring efficient communication. Personal Assistant and Marketing Duties: Assist in managing the workload by scheduling meetings and reminders. Prepare necessary documents for meetings, including PDFs and price lists. Update website and create social media presence Shipping Logistics: Request shipping quotes via email and maintain a log in Excel. Coordinate shipping documents with relevant shipping companies. Monitor and update ETA's, noting any delays promptly. Who we are looking for:- Excellent communication skills with a customer-focused attitude Strong organisational skills and attention to detail Previous experience within a sales environment converting opportunities into transactions Problem-solving skills with the ability to address delivery issues, handle customer complaints, and find solutions to logistical challenges in a timely manner. Proficient in Microsoft Office Good time management Marketing experience particularly around social media platforms desirable Interested? please submit your updated CV and a cover letter outlining your suitability for the role. INDLS
Optimum Recruitment Group are working with a well-established business in York City Centre who are looking to appoint a Purchase Ledger Assistant on a permanent basis. The role would suit an experienced purchase ledger clerk or accounts assistant with strong IT skills. The purchase ledger assistant is responsible for processing supplier invoices, reconciling supplier accounts and providing information for payment batches on a timely basis and in an accurate manner, in accordance with company terms. Duties will include: Ensuring that purchase ledger transactions are processed in accordance with the accounting timetable and carry out the month end accounting procedures efficiently ensuring accounting records are up to date. Managing your own supplier accounts and be the main contact point for account queries, dealing with invoicing queries in an effective and timely manner. Managing supplier accruals to ensure accuracy and clear down to required level by month end deadline. Processing high volumes of invoices and transactions ensuring all invoices are accurately allocated onto system in a timely basis. Ensuring supplier statement reconciliations are carried out accurately and on a timely basis. Preparation of invoices ready for payment. General administration and non-routine payment processing as requested. Communicate to line management ideas for improvement, aimed at enhancing performance and efficiency at company, team and personal levels. Provide support to other departments as required with a cross functional and flexible approach to work activities. Perform any other duties assigned by the Ledger team Manager, from time to time, displaying flexibility in the role. As the successful candidate you must be able to demonstrate the following knowledge, skills and experience requirements: Proven previous experience of working in a high volume purchase ledger environment. A high level of numeracy and data understanding/manipulation. Confident and competent user of excel to an intermediate level. Excellent and diplomatic telephone manner re: supplier contact point. Excellent IT skills, including keyboard skills and Microsoft packages Windows / Office / Outlook / Explorer. A self-starter with a positive, enthusiastic 'can do' attitude and a down to earth approachable manner. Able to work under pressure to meet deadlines with strong attention to detail and accuracy. Effective management of own workload. Salary depending on skills and experience. Competitive package. Fantastic culture. City centre location. Full time office based role.
May 17, 2024
Full time
Optimum Recruitment Group are working with a well-established business in York City Centre who are looking to appoint a Purchase Ledger Assistant on a permanent basis. The role would suit an experienced purchase ledger clerk or accounts assistant with strong IT skills. The purchase ledger assistant is responsible for processing supplier invoices, reconciling supplier accounts and providing information for payment batches on a timely basis and in an accurate manner, in accordance with company terms. Duties will include: Ensuring that purchase ledger transactions are processed in accordance with the accounting timetable and carry out the month end accounting procedures efficiently ensuring accounting records are up to date. Managing your own supplier accounts and be the main contact point for account queries, dealing with invoicing queries in an effective and timely manner. Managing supplier accruals to ensure accuracy and clear down to required level by month end deadline. Processing high volumes of invoices and transactions ensuring all invoices are accurately allocated onto system in a timely basis. Ensuring supplier statement reconciliations are carried out accurately and on a timely basis. Preparation of invoices ready for payment. General administration and non-routine payment processing as requested. Communicate to line management ideas for improvement, aimed at enhancing performance and efficiency at company, team and personal levels. Provide support to other departments as required with a cross functional and flexible approach to work activities. Perform any other duties assigned by the Ledger team Manager, from time to time, displaying flexibility in the role. As the successful candidate you must be able to demonstrate the following knowledge, skills and experience requirements: Proven previous experience of working in a high volume purchase ledger environment. A high level of numeracy and data understanding/manipulation. Confident and competent user of excel to an intermediate level. Excellent and diplomatic telephone manner re: supplier contact point. Excellent IT skills, including keyboard skills and Microsoft packages Windows / Office / Outlook / Explorer. A self-starter with a positive, enthusiastic 'can do' attitude and a down to earth approachable manner. Able to work under pressure to meet deadlines with strong attention to detail and accuracy. Effective management of own workload. Salary depending on skills and experience. Competitive package. Fantastic culture. City centre location. Full time office based role.
Accounts Administrator Job Type: 6-12 Months Temporary (Full-time, On-site) Location: Glasgow East End Pay Rate: £13 per hour We are seeking a Accounts Administrator to join our client on a temporary contract. The role involves providing essential finance and administrative duties within a factory office environment. This is a full-time temporary position & the role requires on-site presence as it supports business activities directly related to the factory floor. Day to Day of the role: Handling purchase and sales orders, managing the purchases and sales ledger, including payments and debt management Processing factory wages and performing stock calculations Addressing general customer and supplier queries alongside general office administration duties Potentially supervising and managing junior staff depending on experience Contributing to the improvement and automation of processes while managing regular business tasks Maintaining weekly churn calculations, stock balances, and oil ordering Managing weekly wage payroll and keeping records of factory holidays and sickness Conducting monthly factory pension analysis and customer order management Analysing debtors reports, including chasing overdue balances Overseeing general supplies ordering and haulier administration Tracking raw material purchases, invoicing, and monitoring payments Performing sales analysis and managing damages, including communication and returns Required Skills & Qualifications: Proficient in Microsoft Office, particularly Excel Confident in using various systems and handling customer and supplier interactions Capable of managing a full workload and prioritising tasks effectively Experience with sales and purchase ordering, payments, and finance ledgers Strong office administration skills Openness to learning new tasks and taking on additional duties as needed Ability to adapt to and work within changing processes Preferred Skills & Qualifications: Experience with weekly wage processing Familiarity with a factory office environment Clean driving license and access to a car. Experience in supervising junior staff. Willingness to contribute ideas to process changes, including automation. Benefits: Competitive salary with potential for flexible working arrangements. Opportunity to contribute to process improvements within the organisation. Experience working in a collaborative team environment. To apply for the Finance and Administration Support Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
May 17, 2024
Full time
Accounts Administrator Job Type: 6-12 Months Temporary (Full-time, On-site) Location: Glasgow East End Pay Rate: £13 per hour We are seeking a Accounts Administrator to join our client on a temporary contract. The role involves providing essential finance and administrative duties within a factory office environment. This is a full-time temporary position & the role requires on-site presence as it supports business activities directly related to the factory floor. Day to Day of the role: Handling purchase and sales orders, managing the purchases and sales ledger, including payments and debt management Processing factory wages and performing stock calculations Addressing general customer and supplier queries alongside general office administration duties Potentially supervising and managing junior staff depending on experience Contributing to the improvement and automation of processes while managing regular business tasks Maintaining weekly churn calculations, stock balances, and oil ordering Managing weekly wage payroll and keeping records of factory holidays and sickness Conducting monthly factory pension analysis and customer order management Analysing debtors reports, including chasing overdue balances Overseeing general supplies ordering and haulier administration Tracking raw material purchases, invoicing, and monitoring payments Performing sales analysis and managing damages, including communication and returns Required Skills & Qualifications: Proficient in Microsoft Office, particularly Excel Confident in using various systems and handling customer and supplier interactions Capable of managing a full workload and prioritising tasks effectively Experience with sales and purchase ordering, payments, and finance ledgers Strong office administration skills Openness to learning new tasks and taking on additional duties as needed Ability to adapt to and work within changing processes Preferred Skills & Qualifications: Experience with weekly wage processing Familiarity with a factory office environment Clean driving license and access to a car. Experience in supervising junior staff. Willingness to contribute ideas to process changes, including automation. Benefits: Competitive salary with potential for flexible working arrangements. Opportunity to contribute to process improvements within the organisation. Experience working in a collaborative team environment. To apply for the Finance and Administration Support Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Customer Service Assistant (Maternity Cover, 6 months FTC) Salary: 26,000 Pro Rata Based: West Drayton Benefits: 28 Days Holiday ( Inclusive of BH) Pro rata Company pension scheme On-site parking About the Role: Great opportunity for someone searching for a 6 month fixed term contract to join this expanding business as a Customer Service Representative! We are in search of an individual who excels in providing outstanding customer support. This position offers a unique opportunity to be part of a small, dynamic team in a well-established organisation. Schedule: Monday to Friday 9-5.30pm - based fully on-site Key Duties: As a Customer Service Assistant, your responsibilities will include, but are not limited to: Receiving and processing orders via email and phone. Managing stock levels, ordering, and distribution. Handling customer inquiries and providing product/order information. Liaising with business managers on various issues including orders, stock, and customer requirements. Following up with customers regarding returns. Invoicing shipments and completing back-office tasks such as tender submissions and customer forms. Communication with UK customs for stock received from the manufacturer. About You: Previous office based customer services experience required Excellent communication skills and phone etiquette are paramount. Strong organisational skills with the ability to manage multiple tasks efficiently. Adaptability to thrive in a fast-paced environment while maintaining attention to detail. Proficiency in Excel and Word is required. Opportunities for career growth within a supportive work environment Next Steps For further information about this role please get in touch today! Immediate interviews available. Contact Sylvia White (phone number removed) email (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Contractor
Customer Service Assistant (Maternity Cover, 6 months FTC) Salary: 26,000 Pro Rata Based: West Drayton Benefits: 28 Days Holiday ( Inclusive of BH) Pro rata Company pension scheme On-site parking About the Role: Great opportunity for someone searching for a 6 month fixed term contract to join this expanding business as a Customer Service Representative! We are in search of an individual who excels in providing outstanding customer support. This position offers a unique opportunity to be part of a small, dynamic team in a well-established organisation. Schedule: Monday to Friday 9-5.30pm - based fully on-site Key Duties: As a Customer Service Assistant, your responsibilities will include, but are not limited to: Receiving and processing orders via email and phone. Managing stock levels, ordering, and distribution. Handling customer inquiries and providing product/order information. Liaising with business managers on various issues including orders, stock, and customer requirements. Following up with customers regarding returns. Invoicing shipments and completing back-office tasks such as tender submissions and customer forms. Communication with UK customs for stock received from the manufacturer. About You: Previous office based customer services experience required Excellent communication skills and phone etiquette are paramount. Strong organisational skills with the ability to manage multiple tasks efficiently. Adaptability to thrive in a fast-paced environment while maintaining attention to detail. Proficiency in Excel and Word is required. Opportunities for career growth within a supportive work environment Next Steps For further information about this role please get in touch today! Immediate interviews available. Contact Sylvia White (phone number removed) email (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Join Europe's leading powerhouse in the production, distribution, and international sales of feature films and series. This newly created Assistant Management Accountant role will be pivotal in the month-end process, collaborating with analysts to ensure timely posting of adjustments and compliance with all reporting and statutory deadlines and a key member of the finance team.This is an excellent opprotinity to join a business that operates five major European markets and finance and produce around 30 films per year.They produce more than 200 hours of TV series annually at an international level. All productions are carried out either directly through our entities or via our award-winning network of European production companies. Key Responsibilities: Calculate, prepare, and post month-end journals for revenue and costs. Provide P&L, cash flow, and KPI variance analysis and commentaries in close collaboration with finance analysts. Prepare balance sheet reconciliations. Support UK film productions, including the setup of SPVs and liaison with production accountants. Maintain asset registers and post monthly interest and depreciation. Assist accounts receivable in ensuring invoicing and cash collection are up to date. Cover accounts payable when required. Assist with the statutory and grant audit process. Maintain group reporting tools and actively support system developments/implementations. Participate in ad-hoc projects/reporting related to the business's growth and support the wider finance team as needed. Contribute to one of the D&I Groups within the company, ensuring inclusion across the business and contributing to the company's ethos and values. Skills and Qualifications: Minimum of 2 year of experience in a finance team within a similar business. Graduate in a Finance/Accounting related degree Excellent Excel skills, including nested formulas, VLOOKUPs, pivot tables, and SUMIFS. Passion for the film industry and regular interaction with content. Bright, motivated, and detail oriented. Proactive with a positive, can-do attitude.
May 16, 2024
Full time
Join Europe's leading powerhouse in the production, distribution, and international sales of feature films and series. This newly created Assistant Management Accountant role will be pivotal in the month-end process, collaborating with analysts to ensure timely posting of adjustments and compliance with all reporting and statutory deadlines and a key member of the finance team.This is an excellent opprotinity to join a business that operates five major European markets and finance and produce around 30 films per year.They produce more than 200 hours of TV series annually at an international level. All productions are carried out either directly through our entities or via our award-winning network of European production companies. Key Responsibilities: Calculate, prepare, and post month-end journals for revenue and costs. Provide P&L, cash flow, and KPI variance analysis and commentaries in close collaboration with finance analysts. Prepare balance sheet reconciliations. Support UK film productions, including the setup of SPVs and liaison with production accountants. Maintain asset registers and post monthly interest and depreciation. Assist accounts receivable in ensuring invoicing and cash collection are up to date. Cover accounts payable when required. Assist with the statutory and grant audit process. Maintain group reporting tools and actively support system developments/implementations. Participate in ad-hoc projects/reporting related to the business's growth and support the wider finance team as needed. Contribute to one of the D&I Groups within the company, ensuring inclusion across the business and contributing to the company's ethos and values. Skills and Qualifications: Minimum of 2 year of experience in a finance team within a similar business. Graduate in a Finance/Accounting related degree Excellent Excel skills, including nested formulas, VLOOKUPs, pivot tables, and SUMIFS. Passion for the film industry and regular interaction with content. Bright, motivated, and detail oriented. Proactive with a positive, can-do attitude.
We have been asked to recruit an Accounts Assistant for a company based near Uppingham. This is a varied role where you'll be working within a team of 7, reporting into the Financial Controller. We have recruited for this company a few times and the Financial Controller is very personable, she is an excellent mentor who will support you throughout. In terms of their office, it's a grand building in a rural setting Who wouldn't want to work here? There is also hybrid working available after probation, 2 days working from home. Below is a small overview of the role Handle the Company's accounting and banking procedures and systems in accordance with company and regulatory authority legislation and guidelines. Produce and process invoices. Assist with credit control for the Company. Carry out general finance and administrative duties including invoicing, answering queries, taking card payments, closing projects, banking, and carrying out Financial CPD to staff. What they need is someone with an appetite to learn and progress, someone who can take responsibility and be a trusted member of the team. They also need someone who is polite and has a good phone manner, because you never know, you might just be speaking to one of the Beckhams. Although you might not have heard of the company, I guarantee you will have heard of some of their clients If this is of interest, please apply straight away or contact Hannah Thompson at 360-Recruitment. Even if you don't have a CV, just get in touch.
May 16, 2024
Full time
We have been asked to recruit an Accounts Assistant for a company based near Uppingham. This is a varied role where you'll be working within a team of 7, reporting into the Financial Controller. We have recruited for this company a few times and the Financial Controller is very personable, she is an excellent mentor who will support you throughout. In terms of their office, it's a grand building in a rural setting Who wouldn't want to work here? There is also hybrid working available after probation, 2 days working from home. Below is a small overview of the role Handle the Company's accounting and banking procedures and systems in accordance with company and regulatory authority legislation and guidelines. Produce and process invoices. Assist with credit control for the Company. Carry out general finance and administrative duties including invoicing, answering queries, taking card payments, closing projects, banking, and carrying out Financial CPD to staff. What they need is someone with an appetite to learn and progress, someone who can take responsibility and be a trusted member of the team. They also need someone who is polite and has a good phone manner, because you never know, you might just be speaking to one of the Beckhams. Although you might not have heard of the company, I guarantee you will have heard of some of their clients If this is of interest, please apply straight away or contact Hannah Thompson at 360-Recruitment. Even if you don't have a CV, just get in touch.
Title: Assistant Office ManagerLocation: Leeds City Centre Hours: Full time, office based Salary: £26,000 - £29,000 We are seeking a professional and highly organised Administrator to join our client based in central Leeds. This role will work alongside the Office Manager supporting with compliance and general running of the office. Due to the nature of this role, you don't need experience in all the below areas however a keen attention to detail and desire the learn and progress is essential. Full training will be provided. Responsibilities:• General office administration and reception cover during peak periods/annual leave • Assist with client onboarding including gathering documentation and information• Maintain client files ensuring deadlines are met and notifying the team when action is required • Prepare/edit documents and reports for clients • Assist with financial tasks such as invoicing and processing payments• HR admin support when required • Organising 3rd party visits and contractors including annual checks • Implement and maintain office policies and procedures Experience & Skills: • Experience in an administrative role• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)• Excellent organizational and time management skills• Strong attention to detail and accuracy in work• Self-sufficient and ability to work independently • Ability to maintain confidentiality and handle sensitive information with discretion Benefits: • Salary up to £29,000, depending on experience • Full time role, office based • 25 days holiday, plus bank holidays • Closed between Christmas and New Year • Free on-site parking in Leeds City Centre • Auto-enrolment pension scheme • Progression and future career development Ref: 22300
May 16, 2024
Full time
Title: Assistant Office ManagerLocation: Leeds City Centre Hours: Full time, office based Salary: £26,000 - £29,000 We are seeking a professional and highly organised Administrator to join our client based in central Leeds. This role will work alongside the Office Manager supporting with compliance and general running of the office. Due to the nature of this role, you don't need experience in all the below areas however a keen attention to detail and desire the learn and progress is essential. Full training will be provided. Responsibilities:• General office administration and reception cover during peak periods/annual leave • Assist with client onboarding including gathering documentation and information• Maintain client files ensuring deadlines are met and notifying the team when action is required • Prepare/edit documents and reports for clients • Assist with financial tasks such as invoicing and processing payments• HR admin support when required • Organising 3rd party visits and contractors including annual checks • Implement and maintain office policies and procedures Experience & Skills: • Experience in an administrative role• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)• Excellent organizational and time management skills• Strong attention to detail and accuracy in work• Self-sufficient and ability to work independently • Ability to maintain confidentiality and handle sensitive information with discretion Benefits: • Salary up to £29,000, depending on experience • Full time role, office based • 25 days holiday, plus bank holidays • Closed between Christmas and New Year • Free on-site parking in Leeds City Centre • Auto-enrolment pension scheme • Progression and future career development Ref: 22300
Sheridan Maine are working with a global business based in Newbury who are currently seeking an Accounts Assistant to join their small and friendly finance team.Reporting to the Finance Manager, primary duties of the role include: Undertake accounts receivable duties such as sales invoicing, credit control, cash allocation Oversee the accounts payable process including invoicing, reconciliations, payments and queries Supervise setting up of new customers and suppliers, including credit checks and setting credit limits Submitting VAT Returns Assistance with month end and year-end procedures Providing support to the auditors and assisting with queries Motivate and support team members, providing training when required This is a fantastic opportunity for someone with good all round accounting knowledge including sales and purchase ledgers. The successful candidate will be hard working, reliable, and a good team player with intermediate level excel skills (pivot tables / v- look ups). Benefits offered with the role include, study support (AAT/CIMA/ACCA), private medical cover, staff discount on company products, life assurance and 25 days holiday + bank holidays. The company have car parking on site and are accessible by local public transport links.You are required to be eligible to work in the UK full time without restriction.Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful.
May 16, 2024
Full time
Sheridan Maine are working with a global business based in Newbury who are currently seeking an Accounts Assistant to join their small and friendly finance team.Reporting to the Finance Manager, primary duties of the role include: Undertake accounts receivable duties such as sales invoicing, credit control, cash allocation Oversee the accounts payable process including invoicing, reconciliations, payments and queries Supervise setting up of new customers and suppliers, including credit checks and setting credit limits Submitting VAT Returns Assistance with month end and year-end procedures Providing support to the auditors and assisting with queries Motivate and support team members, providing training when required This is a fantastic opportunity for someone with good all round accounting knowledge including sales and purchase ledgers. The successful candidate will be hard working, reliable, and a good team player with intermediate level excel skills (pivot tables / v- look ups). Benefits offered with the role include, study support (AAT/CIMA/ACCA), private medical cover, staff discount on company products, life assurance and 25 days holiday + bank holidays. The company have car parking on site and are accessible by local public transport links.You are required to be eligible to work in the UK full time without restriction.Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful.
Our client is a boutique dental manufacturer of high-quality teeth whitening and oral care products. Leading the industry, they cover the entire product development process from formulation, development, sample production, testing and product/packaging design Due to continuous growth, they are looking for an Accounts Assistant/Administrator to join their small friendly team, responsible for invoicing, credit control and reconciliation duties for a busy finance department. (Accounts Assistant) - Position Overview Inputting, matching, and coding purchase invoices Processing payments Reconciling supplier Credit control Accounts Receivable and send statements Cash forecasting Resolve all customer billing queries working with sales colleagues to investigate all requests for credit notes Bank Reconciliations Manage finance emails. Other ad hoc duties as required. (Accounts Assistant) - Position Requirements Experience in finance clerical roles. Experience of dealing with large volumes of data and financial information. Good knowledge of Outlook and Excel. Excellent numerical skill and attention to detail. An ability to use initiative and to work independently. Proficient in the use of Microsoft Office. Interpersonal skills. Responsible and Well Organised. Experience in Accounts Receivable preferred Level 3 AAT qualification or above with prior commercial experience supporting a finance / accounts team preferred A good understanding of Credit Control as well as knowledge of Sales, Purchase & General Ledger preferred. (Accounts Assistant) - Position Remuneration 20 days holiday + bank holidays Salary of £22,000 to £24,000 depending on experience 5 hours per week (Monday-Thursday 8:45am-5pm & Friday 9am-4pm). Company pension Streamline Search is acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.
May 15, 2024
Full time
Our client is a boutique dental manufacturer of high-quality teeth whitening and oral care products. Leading the industry, they cover the entire product development process from formulation, development, sample production, testing and product/packaging design Due to continuous growth, they are looking for an Accounts Assistant/Administrator to join their small friendly team, responsible for invoicing, credit control and reconciliation duties for a busy finance department. (Accounts Assistant) - Position Overview Inputting, matching, and coding purchase invoices Processing payments Reconciling supplier Credit control Accounts Receivable and send statements Cash forecasting Resolve all customer billing queries working with sales colleagues to investigate all requests for credit notes Bank Reconciliations Manage finance emails. Other ad hoc duties as required. (Accounts Assistant) - Position Requirements Experience in finance clerical roles. Experience of dealing with large volumes of data and financial information. Good knowledge of Outlook and Excel. Excellent numerical skill and attention to detail. An ability to use initiative and to work independently. Proficient in the use of Microsoft Office. Interpersonal skills. Responsible and Well Organised. Experience in Accounts Receivable preferred Level 3 AAT qualification or above with prior commercial experience supporting a finance / accounts team preferred A good understanding of Credit Control as well as knowledge of Sales, Purchase & General Ledger preferred. (Accounts Assistant) - Position Remuneration 20 days holiday + bank holidays Salary of £22,000 to £24,000 depending on experience 5 hours per week (Monday-Thursday 8:45am-5pm & Friday 9am-4pm). Company pension Streamline Search is acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.
Job Title: Helpdesk Advisor Location: London, Borough Salary: 30,000 per annum Job Type: Full Time, Permanent Working Hours: 37.5 hours over 5 days per week including Saturdays. Start time between 7.30am and 9.30am Closing Date: 11th June 2024 The Company: Recorra is a leading circular economy company, providing services for recycling, data destruction and office supplies in London and the South East. We are born environmentalists, formed by Friends of the Earth in 1988 and now operating as an independent commercial organisation. We are an ethical and fast-growing company with a team of exceptional people and are looking for someone to join us during an exciting period of change and growth. The role provides the opportunity for you to use your skills to make a difference within a friendly, dynamic and forward-thinking company. The culture is energetic, and there will be many opportunities for you to make a substantial contribution to the business. The Role: Are you a Customer Service Superstar with a heart for our planet? Ready to join a team where your talents are valued, and your efforts make a real difference? If you thrive on delivering exceptional customer service and have a knack for solving problems, then we've got the perfect role for you! As a confident and well-organised Helpdesk Advisor, you'll be the shining light of customer support, providing first-class service to our clients. Whether it's tackling calls or emails, you'll be the friendly voice our customers rely on, addressing issues at source and offering prompt resolution to drive customer satisfaction. Responsibilities: Being the first point of contact and deliver high-level customer service to our Clients Processing Client bookings and service requests Responding to Client enquiries via telephone and email, taking ownership of a query to ensure it is resolved Supporting our Account Managers by assisting with their enquiries and their Clients' bookings and enquiries Support and respond to the Operations Teams requests relating to Client sites and services Build and maintain good rapport with the Clients, Account Managers and Operations team Be main point of contact between our Operations Team and Clients Deal with simple pricing and invoicing queries Talk to our Clients about the additional services we can offer when appropriate About you: Highly autonomous and self-motivated Ability to change approach and personal style to appeal to your audience Contribute actively to maintaining a good team spirit Ability to look for solutions, not problems 1 year customer service experience (Preferred) Personal interest in the environment Excellent IT Skills Excellent verbal and written communications skills Well organised, you will be able to manage your time to ensure work is completed on time Benefits: Flexible working hours 25 days' annual leave (with additional days for length of service) Employee pension scheme Travel season ticket loan Cycle to work scheme Employee assistance programme Health cash plan Charity volunteering opportunities and social activities Dog friendly office! Please Note: Candidates must have the legal right to live and work in the UK to be considered for this role. Please click the APPLY button to submit your CV for this role. Candidates with experience or relevant job titles of; Enquiries Assistant, Technical Support Assistant, Enquiries Advisor, Enquiries Executive, Team Enquiries Advisor, Client Team Enquiries Assistant, Customer Services Executive, Customer Service Representative, Customer Support, Client Service, Customer Service Executive, Customer Services, Customer Assistant, Customer Service Consultant, Customer Service Administrator, Customer Service Representative, Customer Support, Business Support, Customer Success may also be considered for this role.
May 15, 2024
Full time
Job Title: Helpdesk Advisor Location: London, Borough Salary: 30,000 per annum Job Type: Full Time, Permanent Working Hours: 37.5 hours over 5 days per week including Saturdays. Start time between 7.30am and 9.30am Closing Date: 11th June 2024 The Company: Recorra is a leading circular economy company, providing services for recycling, data destruction and office supplies in London and the South East. We are born environmentalists, formed by Friends of the Earth in 1988 and now operating as an independent commercial organisation. We are an ethical and fast-growing company with a team of exceptional people and are looking for someone to join us during an exciting period of change and growth. The role provides the opportunity for you to use your skills to make a difference within a friendly, dynamic and forward-thinking company. The culture is energetic, and there will be many opportunities for you to make a substantial contribution to the business. The Role: Are you a Customer Service Superstar with a heart for our planet? Ready to join a team where your talents are valued, and your efforts make a real difference? If you thrive on delivering exceptional customer service and have a knack for solving problems, then we've got the perfect role for you! As a confident and well-organised Helpdesk Advisor, you'll be the shining light of customer support, providing first-class service to our clients. Whether it's tackling calls or emails, you'll be the friendly voice our customers rely on, addressing issues at source and offering prompt resolution to drive customer satisfaction. Responsibilities: Being the first point of contact and deliver high-level customer service to our Clients Processing Client bookings and service requests Responding to Client enquiries via telephone and email, taking ownership of a query to ensure it is resolved Supporting our Account Managers by assisting with their enquiries and their Clients' bookings and enquiries Support and respond to the Operations Teams requests relating to Client sites and services Build and maintain good rapport with the Clients, Account Managers and Operations team Be main point of contact between our Operations Team and Clients Deal with simple pricing and invoicing queries Talk to our Clients about the additional services we can offer when appropriate About you: Highly autonomous and self-motivated Ability to change approach and personal style to appeal to your audience Contribute actively to maintaining a good team spirit Ability to look for solutions, not problems 1 year customer service experience (Preferred) Personal interest in the environment Excellent IT Skills Excellent verbal and written communications skills Well organised, you will be able to manage your time to ensure work is completed on time Benefits: Flexible working hours 25 days' annual leave (with additional days for length of service) Employee pension scheme Travel season ticket loan Cycle to work scheme Employee assistance programme Health cash plan Charity volunteering opportunities and social activities Dog friendly office! Please Note: Candidates must have the legal right to live and work in the UK to be considered for this role. Please click the APPLY button to submit your CV for this role. Candidates with experience or relevant job titles of; Enquiries Assistant, Technical Support Assistant, Enquiries Advisor, Enquiries Executive, Team Enquiries Advisor, Client Team Enquiries Assistant, Customer Services Executive, Customer Service Representative, Customer Support, Client Service, Customer Service Executive, Customer Services, Customer Assistant, Customer Service Consultant, Customer Service Administrator, Customer Service Representative, Customer Support, Business Support, Customer Success may also be considered for this role.
Sales & Marketing Assistant Salary dependent on experience Daventry, Northamptonshire Monday to Thursday 8.30am until 5pm & Friday 8.30am until 4pm Permanent Our long established automotive client, based in Daventry are looking to recruit a permanent Sales & Marketing Assistant. You will be part of a small, but growing team, your input will count and our client embraces a creative attitude. Sales & Marketing Assistant responsibilities: Proactive telephone communication with existing & new customers to build relations and generate sales leads Help & support with social media and online marketing (Facebook/Instagram/Twitter/Blog writing), with the view to grow online presence Email marketing campaigns - help plan and execute campaigns and follow up Ad-hoc marketing Supporting the wholesale business - research, communications, invoicing, account management etc Database management, maintaining and growth support Sales & Marketing Assistant requirements: Previous Sales OR Marketing experience IT proficient Strong organisational, communication and administrative skills Willing and able to take ownership of their area of responsibility Good at building strong working relationships across different teams Detail driven, with a high degree of accuracy A friendly and inclusive attitude towards colleagues and emphasis on team dynamics Please apply in the first instance with a copy of your CV CPDaventry The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
May 14, 2024
Full time
Sales & Marketing Assistant Salary dependent on experience Daventry, Northamptonshire Monday to Thursday 8.30am until 5pm & Friday 8.30am until 4pm Permanent Our long established automotive client, based in Daventry are looking to recruit a permanent Sales & Marketing Assistant. You will be part of a small, but growing team, your input will count and our client embraces a creative attitude. Sales & Marketing Assistant responsibilities: Proactive telephone communication with existing & new customers to build relations and generate sales leads Help & support with social media and online marketing (Facebook/Instagram/Twitter/Blog writing), with the view to grow online presence Email marketing campaigns - help plan and execute campaigns and follow up Ad-hoc marketing Supporting the wholesale business - research, communications, invoicing, account management etc Database management, maintaining and growth support Sales & Marketing Assistant requirements: Previous Sales OR Marketing experience IT proficient Strong organisational, communication and administrative skills Willing and able to take ownership of their area of responsibility Good at building strong working relationships across different teams Detail driven, with a high degree of accuracy A friendly and inclusive attitude towards colleagues and emphasis on team dynamics Please apply in the first instance with a copy of your CV CPDaventry The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
My client in Wokingham is on the lookout for an Accounts Payable Assistant to join their team on a temporary contract with the possibility of a permanent role! If you have at least 2 years experience working in transactional Accounts Payable then this could be a great opportunity for you! Client Details Reputable and growing business based in Wokingham. Description Providing high quality administrative accounting support accurately and to timetables Processing accounts payable operational and overhead transactions through our operational and finance systems (Pulse and Xero) Liaising with various departments to resolve supplier invoice queries Processing payment runs on a daily, bi-weekly and monthly basis. Preparing and despatching remittance advices and cheques Entering transactions on Xero, uploading back-up for overhead invoices, ensuring invoices have been appropriately approved, coding and dealing with supplier queries Reconciling supplier statements Provide back up for customer invoicing, including review and analysis of client billing data and supporting the monthly invoicing process Provide support to the wider finance team with administrative and transactional processing activities as required Profile Excel Skills Xero experience preferred A high level of attention to detail To be organised A team player Able to work on your own initiative A good communicator Experience of working in a similar admin or accounting role Job Offer Company pension Cycle to work scheme Health & wellbeing programme Life insurance Private dental insurance
May 14, 2024
Seasonal
My client in Wokingham is on the lookout for an Accounts Payable Assistant to join their team on a temporary contract with the possibility of a permanent role! If you have at least 2 years experience working in transactional Accounts Payable then this could be a great opportunity for you! Client Details Reputable and growing business based in Wokingham. Description Providing high quality administrative accounting support accurately and to timetables Processing accounts payable operational and overhead transactions through our operational and finance systems (Pulse and Xero) Liaising with various departments to resolve supplier invoice queries Processing payment runs on a daily, bi-weekly and monthly basis. Preparing and despatching remittance advices and cheques Entering transactions on Xero, uploading back-up for overhead invoices, ensuring invoices have been appropriately approved, coding and dealing with supplier queries Reconciling supplier statements Provide back up for customer invoicing, including review and analysis of client billing data and supporting the monthly invoicing process Provide support to the wider finance team with administrative and transactional processing activities as required Profile Excel Skills Xero experience preferred A high level of attention to detail To be organised A team player Able to work on your own initiative A good communicator Experience of working in a similar admin or accounting role Job Offer Company pension Cycle to work scheme Health & wellbeing programme Life insurance Private dental insurance
I'm currently recruiting for an experienced AR professional to join my clients finance department in Cardiff. This role primarily involves managing the financial aspects of the business, ensuring accuracy and compliance throughout the invoicing process. Responsibilities include reconciling monthly revenue with invoices, overseeing documentation, and implementing tracking processes for changes and refunds. The role also entails coordinating with head of departments leads to generate invoices and credit notes, resolving any discrepancies, and maintaining accurate records. Additionally, the position involves supporting operational needs by overseeing time sheet submissions, providing account history reports, and generating ad-hoc analyses as required. By maintaining meticulous records and facilitating effective communication between stakeholders, the role contributes to efficient financial operations and informed decision-making within the organisation. Key Responsibilities: Collaborating closely with our accounts receivable team to ensure the seamless processing of invoices and payments. Keeping a watchful eye on accounts, promptly identifying overdue payments, and reaching out to clients via phone and email for follow-ups. Conducting reconciliations of accounts and swiftly resolving any discrepancies. Assisting in the preparation of financial reports and analyses as necessary. Maintaining meticulous records of all transactions and communications. Requirements: Previous experience in accounts receivable or a related field is advantageous. Exceptional attention to detail and superb organisational abilities. Proficiency in Microsoft Excel and familiarity with other accounting software. Strong communication skills and the ability to thrive in a collaborative team environment. A proactive mindset and a keenness to expand your skills in the role. Benefits: Competitive salary and ample opportunities for career progression. Comprehensive training and guidance provided by seasoned professionals. A friendly and inclusive work environment where collaboration is key. Conveniently located in Cardiff with excellent access to public transport. If you're excited about the prospect of a fulfilling career in finance and have a knack for numbers, we'd love to hear from you! Apply now and take the first step towards becoming an integral part of our team as an Accounts Receivable Assistant in Cardiff.
May 14, 2024
Full time
I'm currently recruiting for an experienced AR professional to join my clients finance department in Cardiff. This role primarily involves managing the financial aspects of the business, ensuring accuracy and compliance throughout the invoicing process. Responsibilities include reconciling monthly revenue with invoices, overseeing documentation, and implementing tracking processes for changes and refunds. The role also entails coordinating with head of departments leads to generate invoices and credit notes, resolving any discrepancies, and maintaining accurate records. Additionally, the position involves supporting operational needs by overseeing time sheet submissions, providing account history reports, and generating ad-hoc analyses as required. By maintaining meticulous records and facilitating effective communication between stakeholders, the role contributes to efficient financial operations and informed decision-making within the organisation. Key Responsibilities: Collaborating closely with our accounts receivable team to ensure the seamless processing of invoices and payments. Keeping a watchful eye on accounts, promptly identifying overdue payments, and reaching out to clients via phone and email for follow-ups. Conducting reconciliations of accounts and swiftly resolving any discrepancies. Assisting in the preparation of financial reports and analyses as necessary. Maintaining meticulous records of all transactions and communications. Requirements: Previous experience in accounts receivable or a related field is advantageous. Exceptional attention to detail and superb organisational abilities. Proficiency in Microsoft Excel and familiarity with other accounting software. Strong communication skills and the ability to thrive in a collaborative team environment. A proactive mindset and a keenness to expand your skills in the role. Benefits: Competitive salary and ample opportunities for career progression. Comprehensive training and guidance provided by seasoned professionals. A friendly and inclusive work environment where collaboration is key. Conveniently located in Cardiff with excellent access to public transport. If you're excited about the prospect of a fulfilling career in finance and have a knack for numbers, we'd love to hear from you! Apply now and take the first step towards becoming an integral part of our team as an Accounts Receivable Assistant in Cardiff.
I'm currently recruiting for an experienced AR professional to join my clients finance department in Cardiff. This role primarily involves managing the financial aspects of the business, ensuring accuracy and compliance throughout the invoicing process. Responsibilities include reconciling monthly revenue with invoices, overseeing documentation, and implementing tracking processes for changes and refunds. The role also entails coordinating with head of departments leads to generate invoices and credit notes, resolving any discrepancies, and maintaining accurate records. Additionally, the position involves supporting operational needs by overseeing time sheet submissions, providing account history reports, and generating ad-hoc analyses as required. By maintaining meticulous records and facilitating effective communication between stakeholders, the role contributes to efficient financial operations and informed decision-making within the organisation. Key Responsibilities: Collaborating closely with our accounts receivable team to ensure the seamless processing of invoices and payments. Keeping a watchful eye on accounts, promptly identifying overdue payments, and reaching out to clients via phone and email for follow-ups. Conducting reconciliations of accounts and swiftly resolving any discrepancies. Assisting in the preparation of financial reports and analyses as necessary. Maintaining meticulous records of all transactions and communications. Requirements: Previous experience in accounts receivable or a related field is advantageous. Exceptional attention to detail and superb organisational abilities. Proficiency in Microsoft Excel and familiarity with other accounting software. Strong communication skills and the ability to thrive in a collaborative team environment. A proactive mindset and a keenness to expand your skills in the role. Benefits: Competitive salary and ample opportunities for career progression. Comprehensive training and guidance provided by seasoned professionals. A friendly and inclusive work environment where collaboration is key. Conveniently located in Cardiff with excellent access to public transport. If you're excited about the prospect of a fulfilling career in finance and have a knack for numbers, we'd love to hear from you! Apply now and take the first step towards becoming an integral part of our team as an Accounts Receivable Assistant in Cardiff.
May 14, 2024
Full time
I'm currently recruiting for an experienced AR professional to join my clients finance department in Cardiff. This role primarily involves managing the financial aspects of the business, ensuring accuracy and compliance throughout the invoicing process. Responsibilities include reconciling monthly revenue with invoices, overseeing documentation, and implementing tracking processes for changes and refunds. The role also entails coordinating with head of departments leads to generate invoices and credit notes, resolving any discrepancies, and maintaining accurate records. Additionally, the position involves supporting operational needs by overseeing time sheet submissions, providing account history reports, and generating ad-hoc analyses as required. By maintaining meticulous records and facilitating effective communication between stakeholders, the role contributes to efficient financial operations and informed decision-making within the organisation. Key Responsibilities: Collaborating closely with our accounts receivable team to ensure the seamless processing of invoices and payments. Keeping a watchful eye on accounts, promptly identifying overdue payments, and reaching out to clients via phone and email for follow-ups. Conducting reconciliations of accounts and swiftly resolving any discrepancies. Assisting in the preparation of financial reports and analyses as necessary. Maintaining meticulous records of all transactions and communications. Requirements: Previous experience in accounts receivable or a related field is advantageous. Exceptional attention to detail and superb organisational abilities. Proficiency in Microsoft Excel and familiarity with other accounting software. Strong communication skills and the ability to thrive in a collaborative team environment. A proactive mindset and a keenness to expand your skills in the role. Benefits: Competitive salary and ample opportunities for career progression. Comprehensive training and guidance provided by seasoned professionals. A friendly and inclusive work environment where collaboration is key. Conveniently located in Cardiff with excellent access to public transport. If you're excited about the prospect of a fulfilling career in finance and have a knack for numbers, we'd love to hear from you! Apply now and take the first step towards becoming an integral part of our team as an Accounts Receivable Assistant in Cardiff.
Sue Ross Legal are working with an established, leading Sheffield Law firm who have an excellent opportunity for a Legal Assistant to join their Clinical Negligence Department. The successful Executive Assistant will provide integral administrative support to the Head of Department and fee earners within the Clinical Negligence team. Responsibilities will include: Producing high quality and timely correspondence. Responding to telephone calls and email enquiries. Completing forms and preparing Court documents and electronic bundles. Undertaking audio and copy typing of letters and documents. Undertaking diary management tasks. Dealing with file opening processes. Invoicing and billing procedures. This role would suit an experienced Legal Secretary, who enjoys a busy, and varied role. Experience of or ability to administer and progress cases using an electronic Case management System is essential. Candidates must have experience in working in a similar role, ideally within Clinical Negligence or Personal Injury department and have a detailed understanding of the funding of Clinical Negligence cases as they will have day to day responsibility for co-ordinating any appropriate audits for the purposes of Legal Aid and ATE providers. In addition, candidates must be able to demonstrate excellent communication and interpersonal skills, a confident and pro-active approach, and the ability to apply a high level of attention to detail in their work. For more information about the above vacancy or for a confidential chat about our other vacancies throughout Yorkshire, Derbyshire, Nottinghamshire, Lincolnshire, the North West and the North East, please send your details to us and one of our dedicated legal consultants will contact you. Unfortunately, due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.
May 14, 2024
Full time
Sue Ross Legal are working with an established, leading Sheffield Law firm who have an excellent opportunity for a Legal Assistant to join their Clinical Negligence Department. The successful Executive Assistant will provide integral administrative support to the Head of Department and fee earners within the Clinical Negligence team. Responsibilities will include: Producing high quality and timely correspondence. Responding to telephone calls and email enquiries. Completing forms and preparing Court documents and electronic bundles. Undertaking audio and copy typing of letters and documents. Undertaking diary management tasks. Dealing with file opening processes. Invoicing and billing procedures. This role would suit an experienced Legal Secretary, who enjoys a busy, and varied role. Experience of or ability to administer and progress cases using an electronic Case management System is essential. Candidates must have experience in working in a similar role, ideally within Clinical Negligence or Personal Injury department and have a detailed understanding of the funding of Clinical Negligence cases as they will have day to day responsibility for co-ordinating any appropriate audits for the purposes of Legal Aid and ATE providers. In addition, candidates must be able to demonstrate excellent communication and interpersonal skills, a confident and pro-active approach, and the ability to apply a high level of attention to detail in their work. For more information about the above vacancy or for a confidential chat about our other vacancies throughout Yorkshire, Derbyshire, Nottinghamshire, Lincolnshire, the North West and the North East, please send your details to us and one of our dedicated legal consultants will contact you. Unfortunately, due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.
Job Title: Finance Assistant Salary: £24,000.00-£27,000.00 Hours: Monday to Friday 9.00am to 5.30pm Location: Birmingham (B37) MPJ Recruitment are currently representing a fast-paced entrepreneurial business who specialise in the motor insurance industry. Our client act within the intervention, hire and repair sector of the insurance claims process and their management team boast over 40 years experience in the industry. We are currently looking for a Finance Assistant to join the team who will be responsible for the sales ledger (customer invoicing) and credit control. You will need to be part qualified or qualified by experience (at least 3 years in a similar role). Advanced excel skills is desirable. Opportunity to develop in a fast based, high growth, entrepreneurial business. Ideal for somebody with a longer-term ambition to develop. Financial Assistant Benefits: 30 days holiday. Bonus included. Free parking. Pension contribution. Flexible working hours. Training and ongoing support. Please CLICK APPLY if you are interested in finding out more about this opportunity. We will be in touch immediately.
May 14, 2024
Full time
Job Title: Finance Assistant Salary: £24,000.00-£27,000.00 Hours: Monday to Friday 9.00am to 5.30pm Location: Birmingham (B37) MPJ Recruitment are currently representing a fast-paced entrepreneurial business who specialise in the motor insurance industry. Our client act within the intervention, hire and repair sector of the insurance claims process and their management team boast over 40 years experience in the industry. We are currently looking for a Finance Assistant to join the team who will be responsible for the sales ledger (customer invoicing) and credit control. You will need to be part qualified or qualified by experience (at least 3 years in a similar role). Advanced excel skills is desirable. Opportunity to develop in a fast based, high growth, entrepreneurial business. Ideal for somebody with a longer-term ambition to develop. Financial Assistant Benefits: 30 days holiday. Bonus included. Free parking. Pension contribution. Flexible working hours. Training and ongoing support. Please CLICK APPLY if you are interested in finding out more about this opportunity. We will be in touch immediately.
Summary of Position Please apply for this role as soon as possible as we will be interviewing applicants as they come in. Its an exciting time in the Finance department with the implementation of a new finance system (Iplicit) that will be rolled out to all staff around the globe. This will present opportunities to improve the effectiveness of the department and make it more efficient. To undertake sales invoicing and credit control activities for the organisation to ensure payment procedures and policies are upheld and monies owing to FESPA are paid in a timely manner. To produce reports, documentation and analysis covering financial transactions for review by Management Accountant. Study support available. 3 Days a week in the office (everyone is in Wednesday). Sales ledger (One of the two positions): Manage all invoicing and collection activities to ensure payment procedures and policies are adhered to and payments are made in accordance with payment terms. Ensure all sales invoices and credit notes are raised in a timely and accurate manner. Lead the drive to ensure full payment pre events/shows is completed in a timely manner, safeguarding the revenue stream for FESPA. Allocate receipts from customers into both Sage and Salesforce systems ensuring that both systems are reconciled to ensure they continually remain consistent and aligned. Ensure sales ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies. Complete reconciliation of Salesforce CRM to the accounting system on a weekly basis to ensure accuracy of information and regularly review the reconciliation process to recommend and implement any agreed changes to develop the process and make reconciliation more efficient and effective. Engage, partner and regularly meet with sales team and other appropriate stakeholders to facilitate communications with clients and exhibitors to ensure speedy payment of invoices and to reduce slow or non payment instances. Ensure all activities are delivered in line with sales ledger month end deadlines. Collaborate and liaise with the Management Accountant on a weekly basis to review the debtors ledger with a view to managing outstanding debtors to minimise outstanding debts that are more than 30 days overdue. Prepare and present the weekly sales report at the sales meeting. Purchase ledger (One of the two positions): Manage all purchase ledger processes to include processing of purchase ledger invoices together with checking/challenging coding. Process all staff expenses and credit card expenses. Manage the credit card system within FESPA to cover the issue of company credit cards to appropriately identified role-holders, the timely retrieval and logging of cards returned to the company for any employee leaving the organisation and initiating required amendments to credit limits as appropriate. Issue monthly credit card statements for completion. Generate and deliver weekly payment runs for both suppliers and staff. Ensure purchase ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies. Resolve any supplier queries ensuring a speedy and efficient response. Coach any staff members who are not submitting expense documentation accurately or in line with FESPA procedures and processes to ensure they are able to adhere to the appropriate policies and processes. Ensure all activities are delivered in line with purchase ledger month end deadlines. Ensure PAYE and pension payments are activated on time. Deal with staff queries in relation to expenses in a timely manner - escalate any significant issues to Management Accountant. Assist with preparation of VAT returns and check supplier invoices to ensure correct VAT has been charged and challenge any discrepancies. Management accounts (Both positions): To assist the management accountant as required with fixed assets, depreciation, accruals, prepayments and balance sheet reconciliations to ensure reporting deadlines are adhered to. To support the transition to a new accounting system, assisting and training staff as required. Manage and deliver weekly bank reconciliations for multiple FESPA accounts and in various currencies. Revalue foreign currency bank accounts on a monthly basis. Assist and support cashflow forecasting activities as requested. To support the transition to a new accounting system, assisting and training staff as required. Pro-actively engage with internal stakeholders to improve the service finance provides to its internal client base to ensure the finance function is working with its internal stakeholders to help them to fulfil the financial requirements of their roles. Provide support for external audit teams by ensuring they have access to required documentation to assist them in ensuring FESPA complies with all legal, taxation and statutory responsibilities across the diverse locations where it does business. Other (Both positions) Take full ownership for the timesheet system ensuring regular and pro-active chasing for outstanding timesheets. Assist and support the finance team with any other tasks as requested. As it is a small organisation we may be asked to take on responsibilities to assist other departments also.
May 14, 2024
Full time
Summary of Position Please apply for this role as soon as possible as we will be interviewing applicants as they come in. Its an exciting time in the Finance department with the implementation of a new finance system (Iplicit) that will be rolled out to all staff around the globe. This will present opportunities to improve the effectiveness of the department and make it more efficient. To undertake sales invoicing and credit control activities for the organisation to ensure payment procedures and policies are upheld and monies owing to FESPA are paid in a timely manner. To produce reports, documentation and analysis covering financial transactions for review by Management Accountant. Study support available. 3 Days a week in the office (everyone is in Wednesday). Sales ledger (One of the two positions): Manage all invoicing and collection activities to ensure payment procedures and policies are adhered to and payments are made in accordance with payment terms. Ensure all sales invoices and credit notes are raised in a timely and accurate manner. Lead the drive to ensure full payment pre events/shows is completed in a timely manner, safeguarding the revenue stream for FESPA. Allocate receipts from customers into both Sage and Salesforce systems ensuring that both systems are reconciled to ensure they continually remain consistent and aligned. Ensure sales ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies. Complete reconciliation of Salesforce CRM to the accounting system on a weekly basis to ensure accuracy of information and regularly review the reconciliation process to recommend and implement any agreed changes to develop the process and make reconciliation more efficient and effective. Engage, partner and regularly meet with sales team and other appropriate stakeholders to facilitate communications with clients and exhibitors to ensure speedy payment of invoices and to reduce slow or non payment instances. Ensure all activities are delivered in line with sales ledger month end deadlines. Collaborate and liaise with the Management Accountant on a weekly basis to review the debtors ledger with a view to managing outstanding debtors to minimise outstanding debts that are more than 30 days overdue. Prepare and present the weekly sales report at the sales meeting. Purchase ledger (One of the two positions): Manage all purchase ledger processes to include processing of purchase ledger invoices together with checking/challenging coding. Process all staff expenses and credit card expenses. Manage the credit card system within FESPA to cover the issue of company credit cards to appropriately identified role-holders, the timely retrieval and logging of cards returned to the company for any employee leaving the organisation and initiating required amendments to credit limits as appropriate. Issue monthly credit card statements for completion. Generate and deliver weekly payment runs for both suppliers and staff. Ensure purchase ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies. Resolve any supplier queries ensuring a speedy and efficient response. Coach any staff members who are not submitting expense documentation accurately or in line with FESPA procedures and processes to ensure they are able to adhere to the appropriate policies and processes. Ensure all activities are delivered in line with purchase ledger month end deadlines. Ensure PAYE and pension payments are activated on time. Deal with staff queries in relation to expenses in a timely manner - escalate any significant issues to Management Accountant. Assist with preparation of VAT returns and check supplier invoices to ensure correct VAT has been charged and challenge any discrepancies. Management accounts (Both positions): To assist the management accountant as required with fixed assets, depreciation, accruals, prepayments and balance sheet reconciliations to ensure reporting deadlines are adhered to. To support the transition to a new accounting system, assisting and training staff as required. Manage and deliver weekly bank reconciliations for multiple FESPA accounts and in various currencies. Revalue foreign currency bank accounts on a monthly basis. Assist and support cashflow forecasting activities as requested. To support the transition to a new accounting system, assisting and training staff as required. Pro-actively engage with internal stakeholders to improve the service finance provides to its internal client base to ensure the finance function is working with its internal stakeholders to help them to fulfil the financial requirements of their roles. Provide support for external audit teams by ensuring they have access to required documentation to assist them in ensuring FESPA complies with all legal, taxation and statutory responsibilities across the diverse locations where it does business. Other (Both positions) Take full ownership for the timesheet system ensuring regular and pro-active chasing for outstanding timesheets. Assist and support the finance team with any other tasks as requested. As it is a small organisation we may be asked to take on responsibilities to assist other departments also.
Are you looking looking for your first role out of practice? Keen to step up into an Assistant FC position? Client Details Our well sought after client based in East Kent is seeking an Assistant Financial Controller to join them on a full time and permanent basis. Renowned for its broad selection of products and commitment to customer service, the company maintains a strong presence within their field. Please note, this opportunity requires an on-site presence. Description To be considered for the Assistant Financial Controller position you will have/be; Lead the year-end audit process with tight management of audit requests to ensure the audit timetable is achieved. Includes the day-to-day coordination with the auditors Manage month end tasks. Oversee financial operations and bookkeeping including accounts payable, sales invoicing, VAT returns, tax, monthly accounts preparation and reporting. Preparation of monthly financial statements and reports Conducting regular ledger activities Coordinating with internal audit team on financial audits Development and implementation of budgets Management of financial systems and budgets Undertaking financial administration and internal audits Interpreting and communicating financial data to non-financial managers Profile The successful Assistant Financial Controller will have/be: ACCA, ACA, CIMA preferably or proven relevant experience Previous experience within a rounded role covering Month/ Year end, Audits, VAT & tax returns Strong analytical skills and attention to detail Confidence to communicate and present financial data to non-financial managers Happy to work on-site 5 days per week Job Offer An estimated salary range of £50,000 - £60,000 per annum 25 days AL + Bank Holidays Additional opt in benefits The opportunity to work within a thriving industry in East Kent A positive and supportive company culture If you're interested to learn more about this exciting opportunity then please apply now for immediate consideration!
May 14, 2024
Full time
Are you looking looking for your first role out of practice? Keen to step up into an Assistant FC position? Client Details Our well sought after client based in East Kent is seeking an Assistant Financial Controller to join them on a full time and permanent basis. Renowned for its broad selection of products and commitment to customer service, the company maintains a strong presence within their field. Please note, this opportunity requires an on-site presence. Description To be considered for the Assistant Financial Controller position you will have/be; Lead the year-end audit process with tight management of audit requests to ensure the audit timetable is achieved. Includes the day-to-day coordination with the auditors Manage month end tasks. Oversee financial operations and bookkeeping including accounts payable, sales invoicing, VAT returns, tax, monthly accounts preparation and reporting. Preparation of monthly financial statements and reports Conducting regular ledger activities Coordinating with internal audit team on financial audits Development and implementation of budgets Management of financial systems and budgets Undertaking financial administration and internal audits Interpreting and communicating financial data to non-financial managers Profile The successful Assistant Financial Controller will have/be: ACCA, ACA, CIMA preferably or proven relevant experience Previous experience within a rounded role covering Month/ Year end, Audits, VAT & tax returns Strong analytical skills and attention to detail Confidence to communicate and present financial data to non-financial managers Happy to work on-site 5 days per week Job Offer An estimated salary range of £50,000 - £60,000 per annum 25 days AL + Bank Holidays Additional opt in benefits The opportunity to work within a thriving industry in East Kent A positive and supportive company culture If you're interested to learn more about this exciting opportunity then please apply now for immediate consideration!