Kennedys is looking for a proactive and efficient Company Secretary to join our Birmingham, Bristol, Leeds, London, Manchester, Newcastle or Sheffield office. This is a standalone position where you'll play a crucial role in ensuring corporate governance excellence across multiple jurisdictions and office locations. The role sits in the Risk & Compliance team and works closely with the Tax Team and the Senior Partner's Executive Assistant. Team Kennedys Risk & Compliance team handles a wide range of partnership and risk and compliance issues for the firm and acts an in-house legal department assisting with regulatory and professional conduct enquiries. Key responsibilities Corporate Governance: Oversee and ensure compliance with corporate governance principles and regulations across multiple jurisdictions where the firm operates. Board Support: Provide comprehensive support to the Kennedys Group, including organizing board meetings, preparing minutes, resolutions, deeds of adherence/retirement and other ancillary documents, and facilitating communication between members. Regulatory Compliance: Stay abreast of regulatory changes and ensure the firm's activities adhere to relevant laws and regulations in all jurisdictions, most notably the Economic Crime and Corporate Transparency Act 2023. Company Policies: Develop and maintain corporate policies and procedures to uphold legal and ethical standards, ensuring alignment with industry best practices. Risk Management: Identify and mitigate legal and regulatory risks that could impact the firm's operations or reputation, and implement effective risk management strategies. Corporate Records Management: Maintain accurate and up-to-date corporate records via Diligent; including appointments, partner details, compliance dates (confirmation statement and annual accounts filings), statutory registers and other legal documents. Legal Compliance: Collaborate with regulatory bodies, the SRA and CILEX to ensure the firm's activities comply with relevant laws, regulations, and industry standards; including notification requirements during the on boarding of partners and the annual bulk renewal of practicing certificates. Corporate Secretarial Services: Oversee all aspects of corporate secretarial services, including entity formation, mergers and acquisitions, and corporate restructuring activities. Continuous Improvement: Continuously evaluate and enhance corporate governance practices and processes to adapt to changing business needs and regulatory requirements. Training and Education: Provide training to partners, directors and senior management and employees regarding the Group's obligation to corporate governance, compliance, and ethical standards to promote a culture of integrity and accountability. Administration: Update and maintain: Disclaimers - drafting the disclaimer for email and letterhead footers, per region where Kennedys has a presence, including legal notices on the intranet; Annual corporate governance calendar(s), via Diligent The group structure chart to reflect the recent organisational changes Required experience ICSA qualified 5+ years' company secretarial experience Experience of partnerships and other entity types Proven track record of serving as a Company Secretary in a complex corporate environment, preferably within a multinational organization or large law firm. Strong communication skills with the confidence to work with stakeholders at all levels but particularly at partner level Excellent stakeholder relationships and proven ability to influence Proactive self-starter who is able to work on their own initiative with minimal supervision. Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
May 16, 2024
Full time
Kennedys is looking for a proactive and efficient Company Secretary to join our Birmingham, Bristol, Leeds, London, Manchester, Newcastle or Sheffield office. This is a standalone position where you'll play a crucial role in ensuring corporate governance excellence across multiple jurisdictions and office locations. The role sits in the Risk & Compliance team and works closely with the Tax Team and the Senior Partner's Executive Assistant. Team Kennedys Risk & Compliance team handles a wide range of partnership and risk and compliance issues for the firm and acts an in-house legal department assisting with regulatory and professional conduct enquiries. Key responsibilities Corporate Governance: Oversee and ensure compliance with corporate governance principles and regulations across multiple jurisdictions where the firm operates. Board Support: Provide comprehensive support to the Kennedys Group, including organizing board meetings, preparing minutes, resolutions, deeds of adherence/retirement and other ancillary documents, and facilitating communication between members. Regulatory Compliance: Stay abreast of regulatory changes and ensure the firm's activities adhere to relevant laws and regulations in all jurisdictions, most notably the Economic Crime and Corporate Transparency Act 2023. Company Policies: Develop and maintain corporate policies and procedures to uphold legal and ethical standards, ensuring alignment with industry best practices. Risk Management: Identify and mitigate legal and regulatory risks that could impact the firm's operations or reputation, and implement effective risk management strategies. Corporate Records Management: Maintain accurate and up-to-date corporate records via Diligent; including appointments, partner details, compliance dates (confirmation statement and annual accounts filings), statutory registers and other legal documents. Legal Compliance: Collaborate with regulatory bodies, the SRA and CILEX to ensure the firm's activities comply with relevant laws, regulations, and industry standards; including notification requirements during the on boarding of partners and the annual bulk renewal of practicing certificates. Corporate Secretarial Services: Oversee all aspects of corporate secretarial services, including entity formation, mergers and acquisitions, and corporate restructuring activities. Continuous Improvement: Continuously evaluate and enhance corporate governance practices and processes to adapt to changing business needs and regulatory requirements. Training and Education: Provide training to partners, directors and senior management and employees regarding the Group's obligation to corporate governance, compliance, and ethical standards to promote a culture of integrity and accountability. Administration: Update and maintain: Disclaimers - drafting the disclaimer for email and letterhead footers, per region where Kennedys has a presence, including legal notices on the intranet; Annual corporate governance calendar(s), via Diligent The group structure chart to reflect the recent organisational changes Required experience ICSA qualified 5+ years' company secretarial experience Experience of partnerships and other entity types Proven track record of serving as a Company Secretary in a complex corporate environment, preferably within a multinational organization or large law firm. Strong communication skills with the confidence to work with stakeholders at all levels but particularly at partner level Excellent stakeholder relationships and proven ability to influence Proactive self-starter who is able to work on their own initiative with minimal supervision. Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
We're building the definitive online food company, transforming the way the world eats by making hyper-local food more convenient and accessible. We obsess about building the future of food, whilst using our network as a force for good. We're at the forefront of an industry, powered by our market-leading technology and unrivalled network to bring incredible convenience and selection to our customers. Working at Deliveroo is the perfect environment to build a definitive career, motivated by impact. Firstly, the impact that working here will have on your development, allowing you to grow faster than you might elsewhere; secondly, the impact that you can have on Deliveroo, leaving your mark as we scale; and finally, being part of something bigger, through the impact that we make together in our marketplace and communities. What you'll do? As a Software Engineer at Deliveroo, your individual work contributes to achieving goals in across your team. While you will work with your team and you may lead projects, some of your work will contribute outside of your direct remit. You will report to managers and group leads and together deliver the results. Technical Execution: You will improve code structure, have an impact on architecture, and review code of any scope produced by your team. You'll aim to simplify the maintenance and operation of production systems, visibility, operational readiness, and health of your team's systems. As well as leading from the front regarding technical execution, you'll build relationships with other engineering teams and, identify collaboration opportunities. You'll own larger pieces of work, assist with design and technical / implementation choices and influence the roadmap within your team. You will take an active role in the hiring process and conducting engineering interviews. This will also extend to the current team where you will support the personal growth of colleagues, encouraging efficiency in their roles. We want to emphasise that we don't expect you to meet all of the below but would love you to have experience in some of these areas. Take pride in readable, well-designed and well-tested software 3+ years of experience in building Android applications at scale Kotlin and/or Java experience Accomplished in scaling Android architecture 3+ years of experience with Android development tools like Android Studio Working in a cross-functional team Knowledge of the Android SDK and AndroidX Interested in writing Kotlin Workplace & Diversity At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of benefits in areas including health, family, finance, community, convenience, growth and relocation. We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest-growing startups in an incredibly exciting space. Please click here to view our candidate privacy policy. Do you require visa sponsorship to work in the UK? Voluntary Demographic Survey (UK) These questions are voluntary, and help us understand more about our candidates. One of our core values at Deliveroo is We celebrate difference , and we are always working to make sure our hiring processes are equitable and inclusive. By answering the questions below, you'll help us do that. Your responses are confidential, will not be tied to your application, and has no bearing on your candidacy. We only use aggregated demographic data to measure the performance of recruiting efforts. How would you describe your gender identity? (Select one) Female Male Non-binary / non-conforming Prefer to self-describe I don't wish to answer What is your sexual orientation? (Select one) Heterosexual / Straight Gay / Lesbian Bisexual Prefer to self-describe I don't wish to answer Would you say you have a disability? (Select one) Yes, I have a disability No, I do not have a disability I don't wish to answer How would your describe your ethnicity? (Select one) Asian: Bangladeshi Asian: Chinese Asian: Indian Asian: Pakistani Asian: Other Black: African Black: Caribbean Black: Other Mixed ethnic groups White: British White: Irish White: Other Any other ethnic group I don't wish to answer Would you describe yourself as neurodivergent? (Select one) Yes No I don't wish to answer What was the occupation of your main household earner when you were aged 14? (Select one) Modern professional & traditional professional occupations such as: teacher, nurse, physiotherapist, social worker, musician, police officer (sergeant or above), software designer, accountant, solicitor, medical practitioner, scientist, civil / mechanical Senior, middle or junior managers or administrators such as: finance manager, chief executive, large business owner, office manager, retail manager, bank manager, restaurant manager, warehouse manager. Clerical and intermediate occupations such as: secretary, personal assistant, call centre agent, clerical worker, nursery nurse. Technical and craft occupations such as: motor mechanic, plumber, printer, electrician, gardener, train driver. Routine, semi-routine manual and service occupations such as: postal worker, machine operative, security guard, caretaker, farm worker, catering assistant, sales assistant, HGV driver, cleaner, porter, packer, labourer, waiter/waitress, bar staff. Long-term unemployed (claimed Jobseeker's Allowance or earlier unemployment benefit for more than a year). Small business owners who employed less than 25 people such as: corner shop owners, small plumbing companies, retail shop owner, single restaurant or cafe owner, taxi owner, garage owner. Other such as: retired, this question does not apply to me, I don't know. I don't wish to answer
May 14, 2024
Full time
We're building the definitive online food company, transforming the way the world eats by making hyper-local food more convenient and accessible. We obsess about building the future of food, whilst using our network as a force for good. We're at the forefront of an industry, powered by our market-leading technology and unrivalled network to bring incredible convenience and selection to our customers. Working at Deliveroo is the perfect environment to build a definitive career, motivated by impact. Firstly, the impact that working here will have on your development, allowing you to grow faster than you might elsewhere; secondly, the impact that you can have on Deliveroo, leaving your mark as we scale; and finally, being part of something bigger, through the impact that we make together in our marketplace and communities. What you'll do? As a Software Engineer at Deliveroo, your individual work contributes to achieving goals in across your team. While you will work with your team and you may lead projects, some of your work will contribute outside of your direct remit. You will report to managers and group leads and together deliver the results. Technical Execution: You will improve code structure, have an impact on architecture, and review code of any scope produced by your team. You'll aim to simplify the maintenance and operation of production systems, visibility, operational readiness, and health of your team's systems. As well as leading from the front regarding technical execution, you'll build relationships with other engineering teams and, identify collaboration opportunities. You'll own larger pieces of work, assist with design and technical / implementation choices and influence the roadmap within your team. You will take an active role in the hiring process and conducting engineering interviews. This will also extend to the current team where you will support the personal growth of colleagues, encouraging efficiency in their roles. We want to emphasise that we don't expect you to meet all of the below but would love you to have experience in some of these areas. Take pride in readable, well-designed and well-tested software 3+ years of experience in building Android applications at scale Kotlin and/or Java experience Accomplished in scaling Android architecture 3+ years of experience with Android development tools like Android Studio Working in a cross-functional team Knowledge of the Android SDK and AndroidX Interested in writing Kotlin Workplace & Diversity At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of benefits in areas including health, family, finance, community, convenience, growth and relocation. We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest-growing startups in an incredibly exciting space. Please click here to view our candidate privacy policy. Do you require visa sponsorship to work in the UK? Voluntary Demographic Survey (UK) These questions are voluntary, and help us understand more about our candidates. One of our core values at Deliveroo is We celebrate difference , and we are always working to make sure our hiring processes are equitable and inclusive. By answering the questions below, you'll help us do that. Your responses are confidential, will not be tied to your application, and has no bearing on your candidacy. We only use aggregated demographic data to measure the performance of recruiting efforts. How would you describe your gender identity? (Select one) Female Male Non-binary / non-conforming Prefer to self-describe I don't wish to answer What is your sexual orientation? (Select one) Heterosexual / Straight Gay / Lesbian Bisexual Prefer to self-describe I don't wish to answer Would you say you have a disability? (Select one) Yes, I have a disability No, I do not have a disability I don't wish to answer How would your describe your ethnicity? (Select one) Asian: Bangladeshi Asian: Chinese Asian: Indian Asian: Pakistani Asian: Other Black: African Black: Caribbean Black: Other Mixed ethnic groups White: British White: Irish White: Other Any other ethnic group I don't wish to answer Would you describe yourself as neurodivergent? (Select one) Yes No I don't wish to answer What was the occupation of your main household earner when you were aged 14? (Select one) Modern professional & traditional professional occupations such as: teacher, nurse, physiotherapist, social worker, musician, police officer (sergeant or above), software designer, accountant, solicitor, medical practitioner, scientist, civil / mechanical Senior, middle or junior managers or administrators such as: finance manager, chief executive, large business owner, office manager, retail manager, bank manager, restaurant manager, warehouse manager. Clerical and intermediate occupations such as: secretary, personal assistant, call centre agent, clerical worker, nursery nurse. Technical and craft occupations such as: motor mechanic, plumber, printer, electrician, gardener, train driver. Routine, semi-routine manual and service occupations such as: postal worker, machine operative, security guard, caretaker, farm worker, catering assistant, sales assistant, HGV driver, cleaner, porter, packer, labourer, waiter/waitress, bar staff. Long-term unemployed (claimed Jobseeker's Allowance or earlier unemployment benefit for more than a year). Small business owners who employed less than 25 people such as: corner shop owners, small plumbing companies, retail shop owner, single restaurant or cafe owner, taxi owner, garage owner. Other such as: retired, this question does not apply to me, I don't know. I don't wish to answer
Salary: Competitive Hours: 37.5 Flexible Location: Bristol Contract: PermanentDavies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence and strength in depth in a wide selection of legal services for businesses & individuals. There are 5 offices in Gloucester, Bristol, Birmingham, London, and Devon. Key Duties and Responsibilities To carry out and be responsible for day-to-day work of court of protection files under the supervision of the Legal Director and work effectively as part of a team. To set up and make payments, standing orders and pay invoices and reimburse costs on deputyship and trusts matters within the Court of Protection department. To liaise with third parties such as utility providers, landlords, local authorities, DWP and HMRC on client's behalf as part of the day-to-day management of client affairs and keep accurate records of all such communications. To audit client bank accounts as directed. To scan incoming post to the relevant file and update client records accordingly To assist in monitoring and managing the Court of Protection diary of key dates. To type file and attendance notes when required. To maintain detailed and accurate records of client's affairs as directed by the senior members of the Department. To assist senior members of the Department/unit with substantial case files and to exhibit flexibility, particularly in times of holiday/sickness. To undertake paralegal training relevant to Court of Protection grade D fee earners and to keep this up to date. To apply proper professional standards (SRA and OPG Deputy Standards) and gaining an awareness of the provisions of the office manual and observing best practice in the prevention of claims against the firm for professional negligence and in particular operating with a high degree of personal organisation. To demonstrate an awareness of clients' needs and perceptions to the discharge of your work for them and to act promptly, pro-actively and efficiently in relation to all client matters. To achieve legitimate billing in line with figures to be agreed with the Department/Unit Head. To comply with all other departmental procedures including the regulation and control client indebtedness. To maintain an up-to-date knowledge of the law in your areas of specialisation and to comply with the continuing professional development requirements. To seek to develop and improve the quality of your workload and level of your expertise. The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Personal Specification Legal Status: Appropriate DBS disclosure will be required prior to confirmation of appointment Right to live and work in the UK e.g. valid UK passport or appropriate visa/work permits Education/Qualifications: Relevant experience as a Paralegal within Clinical Negligence. GCSE's Grade 5/C or above in English and Maths Skills/Knowledge: Basic understanding of personal injury law and practice and / or private client law and practice and / or Court of Protection law and practice. Ability to maintain and build upon existing client relationships through positive business development and acting as an ambassador of the company. Self-organised and proactive Ability to take responsibility and solve problems Attention to detail Ability to maintain client confidentiality Adaptable to the needs of the business as changes occur during the operational requirements Competent in the effective use of Case Management and other IT systems The ability to prioritise, meet deadlines, and work under pressure Excellent interpersonal, communication and presentation skills Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.You may have experience in the following: Court of Protection Paralegal, Legal Assistant, Legal Secretary, Paralegal, Legal Executive, Legal Advisor, Legal Support Officer, Legal Administrator, Assistant Solicitor, Law Clerk, Legal Aid Worker, Legal Officer, Legal Case Worker, Legal Caseworker, etc.REF-
May 10, 2024
Full time
Salary: Competitive Hours: 37.5 Flexible Location: Bristol Contract: PermanentDavies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence and strength in depth in a wide selection of legal services for businesses & individuals. There are 5 offices in Gloucester, Bristol, Birmingham, London, and Devon. Key Duties and Responsibilities To carry out and be responsible for day-to-day work of court of protection files under the supervision of the Legal Director and work effectively as part of a team. To set up and make payments, standing orders and pay invoices and reimburse costs on deputyship and trusts matters within the Court of Protection department. To liaise with third parties such as utility providers, landlords, local authorities, DWP and HMRC on client's behalf as part of the day-to-day management of client affairs and keep accurate records of all such communications. To audit client bank accounts as directed. To scan incoming post to the relevant file and update client records accordingly To assist in monitoring and managing the Court of Protection diary of key dates. To type file and attendance notes when required. To maintain detailed and accurate records of client's affairs as directed by the senior members of the Department. To assist senior members of the Department/unit with substantial case files and to exhibit flexibility, particularly in times of holiday/sickness. To undertake paralegal training relevant to Court of Protection grade D fee earners and to keep this up to date. To apply proper professional standards (SRA and OPG Deputy Standards) and gaining an awareness of the provisions of the office manual and observing best practice in the prevention of claims against the firm for professional negligence and in particular operating with a high degree of personal organisation. To demonstrate an awareness of clients' needs and perceptions to the discharge of your work for them and to act promptly, pro-actively and efficiently in relation to all client matters. To achieve legitimate billing in line with figures to be agreed with the Department/Unit Head. To comply with all other departmental procedures including the regulation and control client indebtedness. To maintain an up-to-date knowledge of the law in your areas of specialisation and to comply with the continuing professional development requirements. To seek to develop and improve the quality of your workload and level of your expertise. The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Personal Specification Legal Status: Appropriate DBS disclosure will be required prior to confirmation of appointment Right to live and work in the UK e.g. valid UK passport or appropriate visa/work permits Education/Qualifications: Relevant experience as a Paralegal within Clinical Negligence. GCSE's Grade 5/C or above in English and Maths Skills/Knowledge: Basic understanding of personal injury law and practice and / or private client law and practice and / or Court of Protection law and practice. Ability to maintain and build upon existing client relationships through positive business development and acting as an ambassador of the company. Self-organised and proactive Ability to take responsibility and solve problems Attention to detail Ability to maintain client confidentiality Adaptable to the needs of the business as changes occur during the operational requirements Competent in the effective use of Case Management and other IT systems The ability to prioritise, meet deadlines, and work under pressure Excellent interpersonal, communication and presentation skills Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.You may have experience in the following: Court of Protection Paralegal, Legal Assistant, Legal Secretary, Paralegal, Legal Executive, Legal Advisor, Legal Support Officer, Legal Administrator, Assistant Solicitor, Law Clerk, Legal Aid Worker, Legal Officer, Legal Case Worker, Legal Caseworker, etc.REF-
For non-urgent police enquiries call 101 or in an emergency always call 999 Follow us on SYP - Executive Assistant to Chief Officer Role: Executive Assistant to Chief Officer Department: Senior Command Team Location: Carbrook, Sheffield Contract Type: Temporary (until 14 January 2025) We have an exciting opportunity for an Executive Assistant to join our Senior Command team on a temporary basis. We are looking for someone who is hard working, highly motivated and has significant experience in a secretary or personal assistant role. The successful candidate will provide a comprehensive Executive Assistant service to a Chief Officer to enable the SCT to operate with maximum efficiency, working both independently and as part of a team. Also, to assist the Chief Officers in respect of any commitments at a national, regional or local level, developing a good understanding of the Chief Officer's portfolio. To maintain and update the electronic diary system (both work and personal) of a Chief Officer, including the booking of appointments, arrangement of meetings and forward diary planning to maximise their availability and effectiveness, and arrange the booking of national and international travel and accommodation will also be part of the role. Skills and experience: Significant current experience in a Secretary / Personal Assistant role. Computer literate and competent in the use of Microsoft Applications including Word, Excel and PowerPoint. Must hold RSA Level 2 or equivalent typing qualification. Previous experience of minute taking at a strategic level. Experience of managing busy diaries and conflicting appointments and prioritising appropriately. Ability to work accurately under pressure. The skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview. For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile. What we offer: We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below: A highly competitive salary and access to a generous pension scheme Generous annual leave allowance A wide range of family friendly policies including enhanced maternity, paternity and adoption leave Flexible working arrangements including flexi-time and hybrid working A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police Employee Assistant Programme (accessible 24/7) offering confidential support and advice Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme Membership to the Sports and Social Club Access to a wide range of staff support groups and networks Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police. Appearance & Standards: South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process. Smarter ways of Working: South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community. There are 3 different categories as part of this which are: Fixed, Field and Hybrid. This role has been evaluated as a hybrid role. Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home . South Yorkshire Police's Key Values: At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to. Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role. How to apply: Please click 'Apply'. Candidate Information: Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check. Diversity & Inclusion: Applications are particularly welcome from female and ethnic minority candidates . It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups . In addition, we will look to support anyone who requires Part Time/Job share working hours. Internal Candidates: This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying. Please ensure that you and your current line manager complete the attached consent form. Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email. Without support, your application will not be considered any further.
May 09, 2024
Full time
For non-urgent police enquiries call 101 or in an emergency always call 999 Follow us on SYP - Executive Assistant to Chief Officer Role: Executive Assistant to Chief Officer Department: Senior Command Team Location: Carbrook, Sheffield Contract Type: Temporary (until 14 January 2025) We have an exciting opportunity for an Executive Assistant to join our Senior Command team on a temporary basis. We are looking for someone who is hard working, highly motivated and has significant experience in a secretary or personal assistant role. The successful candidate will provide a comprehensive Executive Assistant service to a Chief Officer to enable the SCT to operate with maximum efficiency, working both independently and as part of a team. Also, to assist the Chief Officers in respect of any commitments at a national, regional or local level, developing a good understanding of the Chief Officer's portfolio. To maintain and update the electronic diary system (both work and personal) of a Chief Officer, including the booking of appointments, arrangement of meetings and forward diary planning to maximise their availability and effectiveness, and arrange the booking of national and international travel and accommodation will also be part of the role. Skills and experience: Significant current experience in a Secretary / Personal Assistant role. Computer literate and competent in the use of Microsoft Applications including Word, Excel and PowerPoint. Must hold RSA Level 2 or equivalent typing qualification. Previous experience of minute taking at a strategic level. Experience of managing busy diaries and conflicting appointments and prioritising appropriately. Ability to work accurately under pressure. The skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview. For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile. What we offer: We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below: A highly competitive salary and access to a generous pension scheme Generous annual leave allowance A wide range of family friendly policies including enhanced maternity, paternity and adoption leave Flexible working arrangements including flexi-time and hybrid working A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police Employee Assistant Programme (accessible 24/7) offering confidential support and advice Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme Membership to the Sports and Social Club Access to a wide range of staff support groups and networks Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police. Appearance & Standards: South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process. Smarter ways of Working: South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community. There are 3 different categories as part of this which are: Fixed, Field and Hybrid. This role has been evaluated as a hybrid role. Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home . South Yorkshire Police's Key Values: At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to. Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role. How to apply: Please click 'Apply'. Candidate Information: Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check. Diversity & Inclusion: Applications are particularly welcome from female and ethnic minority candidates . It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups . In addition, we will look to support anyone who requires Part Time/Job share working hours. Internal Candidates: This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying. Please ensure that you and your current line manager complete the attached consent form. Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email. Without support, your application will not be considered any further.
Commercial Legal Assistant This friendly, well established firm of Lawyers with office in East Sussex are looking to recruit a Commercial Legal Secretary to be based in their Eastbourne office. This is a very varied role assisting a Senior Fee Earner. The successful candidate will need previous experience as a Legal Secretary preferably within Commercial Conveyancing department. In return the company are offering an excellent salary, benefits and a very friendly team. To apply please submit your CV to Jan Hanley at Staff Recruit or for more information please telephone Jan Hanley at Staff Recruit
May 08, 2024
Full time
Commercial Legal Assistant This friendly, well established firm of Lawyers with office in East Sussex are looking to recruit a Commercial Legal Secretary to be based in their Eastbourne office. This is a very varied role assisting a Senior Fee Earner. The successful candidate will need previous experience as a Legal Secretary preferably within Commercial Conveyancing department. In return the company are offering an excellent salary, benefits and a very friendly team. To apply please submit your CV to Jan Hanley at Staff Recruit or for more information please telephone Jan Hanley at Staff Recruit
Legal Secretary 26,000 to 28,000 per annum, Temporary, 09:00am to 17:00pm M-F,BS37 Yate, Bristol, 33 days Holiday, Pension and Parking. With this highly reputable and respected firm further growing and expanding, they now look for a legal secretary to join their team. Working with and supporting a team of 2 senior solicitors who hold a vast amount of experience and within an overall team of 6, you would carry out duties such as : Opening / closing files Via case management system Assisting fee earners with a high volume of cases Assisting in ID checks, gaining personal documentation and client correspondence Drafting / proof reading correspondence. Audio Typing Land registry searches via portal SDLT form completion and submission. General administration The successful legal secretary will have a need to hold residential and or commercial conveyancing experience, Hold case management system experience, be IT confident and hold experience in supporting a busy solicitor or fee earner. This would be the perfect role if you hold or have worked as a legal secretary, conveyancing assistant or conveyancing legal secretary. This renowned privately owned firm are a leading bristol based law firm who are employee focused providing you with on-going support, can give you flexible working and offer stability. Joining this outstanding firm will provide you with further rewards along the way. Benefits Include : 33 days holiday Inc.Bank holidays Christmas closure. Company pension. Flexible working. Family & team orientated environment. Monday to Friday, 09:00am to 17:00pm Further training and development for those who want it. A stable working environment. Apply today for your immediate consideration or apply direct to (url removed) For further information, please call Richard Hughes on (phone number removed) or (phone number removed) Travail Employment Group Ltd is acting as an Employment Business in relation to this vacancy.
May 08, 2024
Contractor
Legal Secretary 26,000 to 28,000 per annum, Temporary, 09:00am to 17:00pm M-F,BS37 Yate, Bristol, 33 days Holiday, Pension and Parking. With this highly reputable and respected firm further growing and expanding, they now look for a legal secretary to join their team. Working with and supporting a team of 2 senior solicitors who hold a vast amount of experience and within an overall team of 6, you would carry out duties such as : Opening / closing files Via case management system Assisting fee earners with a high volume of cases Assisting in ID checks, gaining personal documentation and client correspondence Drafting / proof reading correspondence. Audio Typing Land registry searches via portal SDLT form completion and submission. General administration The successful legal secretary will have a need to hold residential and or commercial conveyancing experience, Hold case management system experience, be IT confident and hold experience in supporting a busy solicitor or fee earner. This would be the perfect role if you hold or have worked as a legal secretary, conveyancing assistant or conveyancing legal secretary. This renowned privately owned firm are a leading bristol based law firm who are employee focused providing you with on-going support, can give you flexible working and offer stability. Joining this outstanding firm will provide you with further rewards along the way. Benefits Include : 33 days holiday Inc.Bank holidays Christmas closure. Company pension. Flexible working. Family & team orientated environment. Monday to Friday, 09:00am to 17:00pm Further training and development for those who want it. A stable working environment. Apply today for your immediate consideration or apply direct to (url removed) For further information, please call Richard Hughes on (phone number removed) or (phone number removed) Travail Employment Group Ltd is acting as an Employment Business in relation to this vacancy.
This international professional services firm is looking for a Senior CoSec Assistant to join their expanding company secretarial team in London. Senior Company Secretary Assistant London £40,000 - £50,000 Responsibilities: With assistance from your CoSec Manager and fellow team members, contributing to the management of a portfolio of clients from inception to dissolution With assistance from your fellow team members, ensuring companies abide by their statutory obligations including ensuring all statutory filings are undertaken in a timely manner Preparing and circulating notices, agendas, and board packs and attendance and minuting of board meetings Drafting ad hoc minutes as and when required Keeping companies' registers up to date and actively maintained as required Dealing with correspondence received from third parties Completion of internal compliance files for new clients Liaising with clients, both local and international, and responding to queries and requests in a timely manner Liaising with colleagues from Intertrust offices in other jurisdictions regarding mutual group clients Assisting with ad-hoc projects and other such tasks as maybe required Working closely with internal finance and other departments as required Skills/Experience: Between 1 - 3 years' relevant working experience Excellent communication and organisation skills Experienced Diligent user Dedicated to pursuing a career in the corporate services industry ICSA qualification or drive and commitment to complete the same Confidence to work independently as well as part of a team Passionate about providing quality client service High level of accuracy, good attention to detail Willingness to be challenged and be flexible Ability to work consistently in a fast-paced environment Ability to work and communicate with colleagues and clients from multiple jurisdictions Business and commercial awareness Creative approach to problem solving If this sounds like the role for you, apply online today with an up-to-date CV via the link, or contact George Fay at G2 Legal for more information.
Dec 17, 2022
Full time
This international professional services firm is looking for a Senior CoSec Assistant to join their expanding company secretarial team in London. Senior Company Secretary Assistant London £40,000 - £50,000 Responsibilities: With assistance from your CoSec Manager and fellow team members, contributing to the management of a portfolio of clients from inception to dissolution With assistance from your fellow team members, ensuring companies abide by their statutory obligations including ensuring all statutory filings are undertaken in a timely manner Preparing and circulating notices, agendas, and board packs and attendance and minuting of board meetings Drafting ad hoc minutes as and when required Keeping companies' registers up to date and actively maintained as required Dealing with correspondence received from third parties Completion of internal compliance files for new clients Liaising with clients, both local and international, and responding to queries and requests in a timely manner Liaising with colleagues from Intertrust offices in other jurisdictions regarding mutual group clients Assisting with ad-hoc projects and other such tasks as maybe required Working closely with internal finance and other departments as required Skills/Experience: Between 1 - 3 years' relevant working experience Excellent communication and organisation skills Experienced Diligent user Dedicated to pursuing a career in the corporate services industry ICSA qualification or drive and commitment to complete the same Confidence to work independently as well as part of a team Passionate about providing quality client service High level of accuracy, good attention to detail Willingness to be challenged and be flexible Ability to work consistently in a fast-paced environment Ability to work and communicate with colleagues and clients from multiple jurisdictions Business and commercial awareness Creative approach to problem solving If this sounds like the role for you, apply online today with an up-to-date CV via the link, or contact George Fay at G2 Legal for more information.
Job Title: Executive Assistant, Strategy and Engagement Location: Dover. Salary: £27,502 per year. Job type: 35 hours per week. Full-time, Fixed-Term Maternity cover until April 2024. Home based. The Company: Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. The Candidate: The successful candidate will be highly organised and proactive, have proven experience of maintaining a balance among multiple priorities, and be passionate about protecting our vulnerable clients. If you're a strong team player, have exceptional communication and administration skills and looking for an exciting role within a charity that is making a difference, we'd love to hear from you. The Role: We are looking for anExecutive Assistant to join our dynamic and welcoming Strategy and Engagement team on a?Fixed Term Maternity Cover Contract until April 2024. Reporting to the Head of Income and Partnerships, the purpose of this role is to provide effective and efficient support to the Head of Income & Partnerships, Director of Strategy and Engagement, Deputy Director Strategic Programmes, Head of Communications, and the wider Strategy and Engagement Team. The post holder will provide a welcoming, professional environment for relevant internal and external stakeholders, organising and coordinating senior administrative activity and support special projects, as required. The Executive Assistant (EA) must be highly organised and enjoy working within an environment that is values-led and community oriented. The ideal individual will have the ability to exercise good judgment and use their initiative. Duties and responsibilities: Supporting the Director of Strategy and Engagement and the wider Strategy and Engagement team by: Supporting the team in the most efficient manner possible, optimising their time daily. This may include, but is not limited to, support with diaries, communications, meetings and organising travel and expenses, depending upon the preferences of the individual post holders ?Offering support to the team on records management, stakeholder management and new organisational projects ?Organising, set-up and take notes/minutes for relevant meetings, as well as preparing and distributing papers for meetings in advance, as required ?Providing technical help in preparing professional-looking documents and proof-reading of reports and letters ?Ensuring income generation, research and strategy activity is filed and archived in a systematic and efficient way Arranging travel as required and complete appropriate claim forms for travel and expenditure, as directed ?Liaising with colleagues in similar positions in our stakeholder and partner organisations to keep himself/herself up to date with developments and to build working relationships with peers Assisting with the collation and production of grant and fundraising reports and end of project evaluations Experience and skills: Exceptional organisation, attention to detail and planning skills Ability to forge good working relationships and establish networks Ability to forward plan, anticipate next steps and find solutions to problems Broad range of IT skills such as MS Office Suite Demonstrable ability to use initiative and work with minimal instruction Benefits: Flexibility and work life balance Enhanced family friendly provisions Additional holiday entitlements Perkbox benefits Non-contributory pension scheme Please click on the APPLY button to complete the application form for this role. Candidates with the relevant experience or job titles of: Candidates with the relevant experience or job title of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary will also be considered for this role.
Dec 14, 2022
Full time
Job Title: Executive Assistant, Strategy and Engagement Location: Dover. Salary: £27,502 per year. Job type: 35 hours per week. Full-time, Fixed-Term Maternity cover until April 2024. Home based. The Company: Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. The Candidate: The successful candidate will be highly organised and proactive, have proven experience of maintaining a balance among multiple priorities, and be passionate about protecting our vulnerable clients. If you're a strong team player, have exceptional communication and administration skills and looking for an exciting role within a charity that is making a difference, we'd love to hear from you. The Role: We are looking for anExecutive Assistant to join our dynamic and welcoming Strategy and Engagement team on a?Fixed Term Maternity Cover Contract until April 2024. Reporting to the Head of Income and Partnerships, the purpose of this role is to provide effective and efficient support to the Head of Income & Partnerships, Director of Strategy and Engagement, Deputy Director Strategic Programmes, Head of Communications, and the wider Strategy and Engagement Team. The post holder will provide a welcoming, professional environment for relevant internal and external stakeholders, organising and coordinating senior administrative activity and support special projects, as required. The Executive Assistant (EA) must be highly organised and enjoy working within an environment that is values-led and community oriented. The ideal individual will have the ability to exercise good judgment and use their initiative. Duties and responsibilities: Supporting the Director of Strategy and Engagement and the wider Strategy and Engagement team by: Supporting the team in the most efficient manner possible, optimising their time daily. This may include, but is not limited to, support with diaries, communications, meetings and organising travel and expenses, depending upon the preferences of the individual post holders ?Offering support to the team on records management, stakeholder management and new organisational projects ?Organising, set-up and take notes/minutes for relevant meetings, as well as preparing and distributing papers for meetings in advance, as required ?Providing technical help in preparing professional-looking documents and proof-reading of reports and letters ?Ensuring income generation, research and strategy activity is filed and archived in a systematic and efficient way Arranging travel as required and complete appropriate claim forms for travel and expenditure, as directed ?Liaising with colleagues in similar positions in our stakeholder and partner organisations to keep himself/herself up to date with developments and to build working relationships with peers Assisting with the collation and production of grant and fundraising reports and end of project evaluations Experience and skills: Exceptional organisation, attention to detail and planning skills Ability to forge good working relationships and establish networks Ability to forward plan, anticipate next steps and find solutions to problems Broad range of IT skills such as MS Office Suite Demonstrable ability to use initiative and work with minimal instruction Benefits: Flexibility and work life balance Enhanced family friendly provisions Additional holiday entitlements Perkbox benefits Non-contributory pension scheme Please click on the APPLY button to complete the application form for this role. Candidates with the relevant experience or job titles of: Candidates with the relevant experience or job title of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary will also be considered for this role.
Are you a company secretary with experience in the housing sector? We are working with a housing association based in Hampshire. The ideal candidate for this role will be to provide support to the governance team, support the team in board, committee and general meetings and circulate meeting minutes with action points. Key Responsibilities: Maintain shareholder registers Annual General meetings Support recruitment and appraisals at board level Key Skills: CGI qualified or part qualified - our client is open to different levels of qualification Confident communication skills with senior staff Background in minuting for corporate meetings Awareness of financial regulations This is an exciting role where you'll be given the opportunity to grow your skills within a well-rounded role.
Dec 13, 2022
Full time
Are you a company secretary with experience in the housing sector? We are working with a housing association based in Hampshire. The ideal candidate for this role will be to provide support to the governance team, support the team in board, committee and general meetings and circulate meeting minutes with action points. Key Responsibilities: Maintain shareholder registers Annual General meetings Support recruitment and appraisals at board level Key Skills: CGI qualified or part qualified - our client is open to different levels of qualification Confident communication skills with senior staff Background in minuting for corporate meetings Awareness of financial regulations This is an exciting role where you'll be given the opportunity to grow your skills within a well-rounded role.
To work with the Head of Legal, providing legal support to the business and support the Chief Finance Officer to properly discharge the duties as a Company Secretary Client Details My client is an established UK privately owned business Description Working collaboratively across the organisation & external stakeholders Providing daily support to the company and group companies on new contracts, drafting variations, reviewing supplier terms, and assisting the business in sourcing the legal advice required through the legal panel of external law firms, including drafting briefs, obtaining costs quotes and managing the relationship Assisting Chief Finance Officer on company secretarial matters Supporting the Chief Finance Officer with Board meetings, sub-committee's (e.g., Investment Committee, Levy Group, Audit & Risk Committee meeting) and AGM Minuting board sub- committee and OICL meetings Filling relevant documents with Companies House, for appointments and resignations of directors and group companies Filing of confirmation statements for the company and group companies Supporting on the contractual review side for Projects Working with and providing instructions to external counsel for work issued to them Keeping the Corporate governance manual up to date Profile A law degree Experience working within a business supporting the Company Secretarial function Drafting and preparing company documentations i.e. confirmation statements, preparing for board meetings and AGM Experience in supporting a company secretary in ensuring all the legal requirements are met under the Companies Act legislation Basic knowledge of competition law legislation would be desirable Possesses an eye for detail as well as a commercial, pragmatic attitude Knowledge of contract law Strong relationship management skills and confidence in dealing with clients and senior colleagues A collaborator and a dedicated teammate who works well under pressure Working towards qualifying as a solicitor Knowledge of corporate law and Company Secretary responsibilities Job Offer Competitive Salary Hybrid working model (2 days in office, 3 days from home) New starters receive a start-up allowance paid in their first wage of £320.
Dec 11, 2022
Full time
To work with the Head of Legal, providing legal support to the business and support the Chief Finance Officer to properly discharge the duties as a Company Secretary Client Details My client is an established UK privately owned business Description Working collaboratively across the organisation & external stakeholders Providing daily support to the company and group companies on new contracts, drafting variations, reviewing supplier terms, and assisting the business in sourcing the legal advice required through the legal panel of external law firms, including drafting briefs, obtaining costs quotes and managing the relationship Assisting Chief Finance Officer on company secretarial matters Supporting the Chief Finance Officer with Board meetings, sub-committee's (e.g., Investment Committee, Levy Group, Audit & Risk Committee meeting) and AGM Minuting board sub- committee and OICL meetings Filling relevant documents with Companies House, for appointments and resignations of directors and group companies Filing of confirmation statements for the company and group companies Supporting on the contractual review side for Projects Working with and providing instructions to external counsel for work issued to them Keeping the Corporate governance manual up to date Profile A law degree Experience working within a business supporting the Company Secretarial function Drafting and preparing company documentations i.e. confirmation statements, preparing for board meetings and AGM Experience in supporting a company secretary in ensuring all the legal requirements are met under the Companies Act legislation Basic knowledge of competition law legislation would be desirable Possesses an eye for detail as well as a commercial, pragmatic attitude Knowledge of contract law Strong relationship management skills and confidence in dealing with clients and senior colleagues A collaborator and a dedicated teammate who works well under pressure Working towards qualifying as a solicitor Knowledge of corporate law and Company Secretary responsibilities Job Offer Competitive Salary Hybrid working model (2 days in office, 3 days from home) New starters receive a start-up allowance paid in their first wage of £320.
Senior PA Wimbledon, Office Based Up to £43,000 Required: Mon - Friday 09:00AM - 5:00PM Start date: Immediate - unfortunately unable to consider people on one month's notice. start date is the latest 19th December Hours: 9am -5pm (35 hours per week) , flexi time Benefits: Fantastic transport links, free on-site parking , 25 days hols plus b/h, pension, events/socials Overview: An amazing opportunity to join a well-established company based in Wimbledon. The main focus of this role is to manage and direct the day to day running of the office and provide efficient secretarial and clerical support to the CEO The post holder is also responsible for managing the secretarial and administrative team and working at a senior level. Daily Duties include: On a weekly basis update the executive team of weekly correspondence received and upcoming diary commitments. Manage and monitor all correspondence coming into/going out from the Department to ensure it is actioned, prioritising any items of a confidential/urgent nature and ensure they are kept informed and up to date of its status. Control and manage the diary of the executive team Organise all appointments (both face to face and online meetings using various meeting platforms but particularly the GoToMeeting platform). Organise travel arrangements, accommodation and itineraries, supplying maps/directions, contact details and travel tickets. Determine suitable time slots, venues and priorities. Assist with preparing documentation concerning national negotiations on terms, conditions, pay and pensions. Manage enquiries from members and the public in a discreet and professional manner and allocate the workload to the appropriate section. Manage and control sensitive and difficult enquiries from activists, media and members of the public in correspondence, emails and on the telephone. Attendance at Annual/Special Conferences and Forums to provide the Executive Team and Advisors with any necessary secretarial assistance The above duties are not exhaustive and other duties commensurate with the post of Senior Personal Assistant may be required. Sound interesting? you must have: Fast accurate typing Experience of using audio equipment. To deal with people at all levels, including at a very senior level, both face and face and on the telephone. Excellent working knowledge of Microsoft Office programs Word, Excel and PowerPoint. Ability to implement change through relevant technology. The ability to carry out all secretarial duties meticulously and to a high standard. Previous Personal Assistant experience at a senior level. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Dec 07, 2022
Full time
Senior PA Wimbledon, Office Based Up to £43,000 Required: Mon - Friday 09:00AM - 5:00PM Start date: Immediate - unfortunately unable to consider people on one month's notice. start date is the latest 19th December Hours: 9am -5pm (35 hours per week) , flexi time Benefits: Fantastic transport links, free on-site parking , 25 days hols plus b/h, pension, events/socials Overview: An amazing opportunity to join a well-established company based in Wimbledon. The main focus of this role is to manage and direct the day to day running of the office and provide efficient secretarial and clerical support to the CEO The post holder is also responsible for managing the secretarial and administrative team and working at a senior level. Daily Duties include: On a weekly basis update the executive team of weekly correspondence received and upcoming diary commitments. Manage and monitor all correspondence coming into/going out from the Department to ensure it is actioned, prioritising any items of a confidential/urgent nature and ensure they are kept informed and up to date of its status. Control and manage the diary of the executive team Organise all appointments (both face to face and online meetings using various meeting platforms but particularly the GoToMeeting platform). Organise travel arrangements, accommodation and itineraries, supplying maps/directions, contact details and travel tickets. Determine suitable time slots, venues and priorities. Assist with preparing documentation concerning national negotiations on terms, conditions, pay and pensions. Manage enquiries from members and the public in a discreet and professional manner and allocate the workload to the appropriate section. Manage and control sensitive and difficult enquiries from activists, media and members of the public in correspondence, emails and on the telephone. Attendance at Annual/Special Conferences and Forums to provide the Executive Team and Advisors with any necessary secretarial assistance The above duties are not exhaustive and other duties commensurate with the post of Senior Personal Assistant may be required. Sound interesting? you must have: Fast accurate typing Experience of using audio equipment. To deal with people at all levels, including at a very senior level, both face and face and on the telephone. Excellent working knowledge of Microsoft Office programs Word, Excel and PowerPoint. Ability to implement change through relevant technology. The ability to carry out all secretarial duties meticulously and to a high standard. Previous Personal Assistant experience at a senior level. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Company Secretarial Assistant- Permanent Our client is the largest private pension scheme in the UK and in the top 50 globally. As the principal pension scheme for universities and other higher education institutions in the UK, it now has more than 450,000 members across more than 350 employers responsible for the management and administration of the pension scheme and its investments. The role We are looking for a dedicated Company Secretarial Co-ordinator to join our team in London. This role sits within Group General Counsel (GGC). As a Company Secretarial Assistant, you will be delivering high-quality support to the Governance and Company Secretarial team and the company secretaries that support the Board and Committees. This role would suit an individual with experience in company secretarial/ governance / legal / business and/or corporate matters (you do not need to be a qualified Chartered Company Secretary), however relevant experience gained in other industry sectors will also be considered. Key responsibilities Board and meeting support - agendas, reports and meeting facilitation• Produce board and committee meeting packs. This includes requests for and collation of meeting papers, referencing and formatting meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.• Co sec general administration/governance• Draft standard meeting administration reports for board and committee meetings.• Create meeting agendas, template minutes and chair briefings• File meeting minutes and resolutions.• Maintain company registers and director register of interests.• Maintenance and updating of registers on Diligent and Companies House filings.• Deal efficiently and confidentially with internal and external correspondence, emails and telephone calls. Filtering, prioritising and actioning as appropriate.• Provide administrative assistance where required in relation to audit actions or information requests from auditors.• Liaise with Executives and their PAs to ensure prompt follow up of actions/outstanding issues following board and committee meetings.• Arranging Board/Committee dinners and hotel bookings Your experience Experience of working in a company secretarial capacity attending board/committee meetings, producing high quality minutes. • Confident to interact at a senior level in a proficient manner, challenging where vital• Ability to organise work that may include a diverse range of issues and tasks.• Previous experience of company secretarial work or as an executive PA within a professional services environment or within a corporate at group company level is preferred but not essential.• Willingness to collaborate with and support colleagues, working as part of a team.• Professional attitude and manner.• Results-oriented and persistent in pursuing objectives.• Self-motivated and able to demonstrate initiative.• Thrives on challenge.• Proficient in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and Teams.• Excellent written and verbal communication skills.• Ideally, experienced in using paperless meeting pack software The role comes with many excellent company benefits including private health care, flexible remote working and a high contributory employer pension.
Dec 01, 2022
Full time
Company Secretarial Assistant- Permanent Our client is the largest private pension scheme in the UK and in the top 50 globally. As the principal pension scheme for universities and other higher education institutions in the UK, it now has more than 450,000 members across more than 350 employers responsible for the management and administration of the pension scheme and its investments. The role We are looking for a dedicated Company Secretarial Co-ordinator to join our team in London. This role sits within Group General Counsel (GGC). As a Company Secretarial Assistant, you will be delivering high-quality support to the Governance and Company Secretarial team and the company secretaries that support the Board and Committees. This role would suit an individual with experience in company secretarial/ governance / legal / business and/or corporate matters (you do not need to be a qualified Chartered Company Secretary), however relevant experience gained in other industry sectors will also be considered. Key responsibilities Board and meeting support - agendas, reports and meeting facilitation• Produce board and committee meeting packs. This includes requests for and collation of meeting papers, referencing and formatting meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.• Co sec general administration/governance• Draft standard meeting administration reports for board and committee meetings.• Create meeting agendas, template minutes and chair briefings• File meeting minutes and resolutions.• Maintain company registers and director register of interests.• Maintenance and updating of registers on Diligent and Companies House filings.• Deal efficiently and confidentially with internal and external correspondence, emails and telephone calls. Filtering, prioritising and actioning as appropriate.• Provide administrative assistance where required in relation to audit actions or information requests from auditors.• Liaise with Executives and their PAs to ensure prompt follow up of actions/outstanding issues following board and committee meetings.• Arranging Board/Committee dinners and hotel bookings Your experience Experience of working in a company secretarial capacity attending board/committee meetings, producing high quality minutes. • Confident to interact at a senior level in a proficient manner, challenging where vital• Ability to organise work that may include a diverse range of issues and tasks.• Previous experience of company secretarial work or as an executive PA within a professional services environment or within a corporate at group company level is preferred but not essential.• Willingness to collaborate with and support colleagues, working as part of a team.• Professional attitude and manner.• Results-oriented and persistent in pursuing objectives.• Self-motivated and able to demonstrate initiative.• Thrives on challenge.• Proficient in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and Teams.• Excellent written and verbal communication skills.• Ideally, experienced in using paperless meeting pack software The role comes with many excellent company benefits including private health care, flexible remote working and a high contributory employer pension.
Job Title: Administration Assistant
Location : Maldon
Salary: £19,000 - £21,000 depending upon experience. Monthly Commission and quarterly target related Bonus included.
Job Type: Permanent , ideally this will be a full time role (37.5 hours per week) over five days (Monday-Friday) but there can be some degree of flexibility for the right candidate with hours to suit.
The Company : We are the highest accredited privately-owned company in our industry, having been in existence for over 25 years and are still growing rapidly.
We are looking for an Administration Assistant working alongside our Managed Services Director.
Experience in IT industry would be considered an advantage but require at least two years' experience in a similar role.
The Role will involve:
Providing a high calibre of administration with responsibility for all duties associated with our Managed Services department.
Support Senior Management.
Create and maintain reports from internal systems.
Maintain records by accurate data entry to company CRM and databases.
Manage correspondence between Clients and Managed Services team.
Ensure all processes are performed accurately and efficiently.
Provide administration duties to ensure solutions and services meet our client requirements.
Answering of telephone / front door bell.
Key Skills required:
Excellent communication skills.
Excellent customer care skills.
Strong organisational skills.
Experience of monthly reporting to senior management.
Excellent knowledge and understanding of Microsoft Office, Outlook and Excel.
Works on own initiative, good interpersonal skills and team player.
Self-motivated and proactive.
Ability to work under pressure to meet deadlines.
Preferred Characteristics:
Motivated, confident and enthusiastic.
Absolutely trustworthy and professional with high standards.
Aware of the need for discretion and confidentiality at all times.
Good at establishing productive relationships with work colleagues and clients.
Team Player.
Required skills
Office Administrator
Secretary
Receptionist
Administrator
Office Coordinator
Business Administrator
Administrative Assistant
Office Administration Assistant
Support Administrator
Administration Clerk
: Admin Assistant
Nov 22, 2022
Full time
Job Title: Administration Assistant
Location : Maldon
Salary: £19,000 - £21,000 depending upon experience. Monthly Commission and quarterly target related Bonus included.
Job Type: Permanent , ideally this will be a full time role (37.5 hours per week) over five days (Monday-Friday) but there can be some degree of flexibility for the right candidate with hours to suit.
The Company : We are the highest accredited privately-owned company in our industry, having been in existence for over 25 years and are still growing rapidly.
We are looking for an Administration Assistant working alongside our Managed Services Director.
Experience in IT industry would be considered an advantage but require at least two years' experience in a similar role.
The Role will involve:
Providing a high calibre of administration with responsibility for all duties associated with our Managed Services department.
Support Senior Management.
Create and maintain reports from internal systems.
Maintain records by accurate data entry to company CRM and databases.
Manage correspondence between Clients and Managed Services team.
Ensure all processes are performed accurately and efficiently.
Provide administration duties to ensure solutions and services meet our client requirements.
Answering of telephone / front door bell.
Key Skills required:
Excellent communication skills.
Excellent customer care skills.
Strong organisational skills.
Experience of monthly reporting to senior management.
Excellent knowledge and understanding of Microsoft Office, Outlook and Excel.
Works on own initiative, good interpersonal skills and team player.
Self-motivated and proactive.
Ability to work under pressure to meet deadlines.
Preferred Characteristics:
Motivated, confident and enthusiastic.
Absolutely trustworthy and professional with high standards.
Aware of the need for discretion and confidentiality at all times.
Good at establishing productive relationships with work colleagues and clients.
Team Player.
Required skills
Office Administrator
Secretary
Receptionist
Administrator
Office Coordinator
Business Administrator
Administrative Assistant
Office Administration Assistant
Support Administrator
Administration Clerk
: Admin Assistant
Overview: To be considered for an interview, please make sure your application is full in line with the job specs as found below. Assistant Company Secretary internally called Deputy Company Secretary The Assistant Company Secretary will provide company secretarial guidance and support to the business. You will undertake activities necessary for meeting the requirements of relevant laws, the Constitution Agreement and Articles of Association. This includes managing and coordinating key company meetings e.g. Members' General Meetings, Board and Committee meetings. Reporting to the Company Secretary, a key part of the role will involve engaging with the RSSB Board, the Executive Committee, Senior Leadership teams and external stakeholders such as the non-executive directors/NEDS. Responsibilities: Provide proactive company secretarial support and guidance to the RSSB Group Boards and Committees including on governance related matters (including in relation to RSSB's Constitution and Articles). Oversee and coordinate arrangements for RSSB Board and Committee Meetings, including the preparation of papers and agendas. Manage the internal processes necessary to provide agenda papers and other related documentation. Coordinate the production of the CEO's Board report and ensure all required Board notifications and approvals are included in compliance with RSSB Group's Scheme of Delegation. Communicate Board and Committee decisions to all required stakeholders. Support RSSB Board and Committee meetings including drafting clear and concise meeting minutes, Chair meeting reports and action items reports. Support the Company Secretary in fulfilling their role and deputising for them where required. Manage the member voting process for new Industry NED elections in compliance with all relevant regulations and company documents. Monitor the NED contract expirations and advise the Chair accordingly. Managing the appointment process for NEDs including issuing terms of appointment and conflict of interest declarations and coordinating the induction and onboarding process. Provide all company secretarial support and administrative services to the Board Committees (including the Audit and Risk Committee) and to the two RSSB subsidiaries. Manage and coordinate the Annual General Meeting (AGM) in compliance with the Constitution Agreement and Company Articles Lead the Company Secretariat's role in the production, approval and submission of the Annual Report, working closely colleagues and external auditors on the coordination of the Annual Report and Accounts, information gathering and drafting and ensuring regulatory compliance and best practice requirements. Manage and safekeep governance information and documentation. Qualifications: ICSA/CGI Associate qualification or equivalent university degree/diploma in Business and Administration, or be part qualified with substantial expertise as an inhouse Company Secretary or in a similar role. Ability to grasp and assimilate legal and regulatory documents and practically apply relevant principles, as well as providing related advice where required. Able to demonstrate an understanding of stakeholders and their commercial needs. Able to liaise with and provide advice to key stakeholders building effective and lasting relationships. Proficient written and verbal communications skills. Consistent and meticulous attention to detail. Discretion and integrity handling confidential information and working with Senior Stakeholders. Effective administrative, organisational and time management skills. A commitment to RSSB's values. Desirable: Working knowledge of the Companies Act 2006 ("CA2006") including the ability to research and provide advice on various procedural and other aspects of the CA2006 and corporate governance matters to the Company Secretary. Experience with using Board Portals. Early applications are encouraged, as we may close this vacancy before the advertised deadline if sufficient numbers of applications are received. We value diversity and equal opportunities in employment and are committed to creating a workplace which is inclusive to everyone. As a member of the Disability Confident Scheme, we encourage candidates with disabilities who meet the minimum criteria, to apply for our jobs. If you have applied under the Disability Confident Scheme, please let us know in advance by emailing If you require any reasonable adjustments with respect to our selection process including information in an alternative format, please contact us at We understand the importance of work-life balance and we offer our staff the flexibility to work within our core hours and the option to vary their location between both the office and home. If you are looking for further flexibility, speak to us at interview stage so that we can consider your request. We value our staff and we offer a competitive benefits package to ensure our staff can achieve their best throughout their journey with us. This includes 30 days annual leave (plus bank holidays); a holiday buy and sell scheme; private medical and dental cover; a season ticket loan and travel subsidy; access to a cycle to work scheme; volunteer leave; a performance related bonus and pension.
Sep 24, 2022
Full time
Overview: To be considered for an interview, please make sure your application is full in line with the job specs as found below. Assistant Company Secretary internally called Deputy Company Secretary The Assistant Company Secretary will provide company secretarial guidance and support to the business. You will undertake activities necessary for meeting the requirements of relevant laws, the Constitution Agreement and Articles of Association. This includes managing and coordinating key company meetings e.g. Members' General Meetings, Board and Committee meetings. Reporting to the Company Secretary, a key part of the role will involve engaging with the RSSB Board, the Executive Committee, Senior Leadership teams and external stakeholders such as the non-executive directors/NEDS. Responsibilities: Provide proactive company secretarial support and guidance to the RSSB Group Boards and Committees including on governance related matters (including in relation to RSSB's Constitution and Articles). Oversee and coordinate arrangements for RSSB Board and Committee Meetings, including the preparation of papers and agendas. Manage the internal processes necessary to provide agenda papers and other related documentation. Coordinate the production of the CEO's Board report and ensure all required Board notifications and approvals are included in compliance with RSSB Group's Scheme of Delegation. Communicate Board and Committee decisions to all required stakeholders. Support RSSB Board and Committee meetings including drafting clear and concise meeting minutes, Chair meeting reports and action items reports. Support the Company Secretary in fulfilling their role and deputising for them where required. Manage the member voting process for new Industry NED elections in compliance with all relevant regulations and company documents. Monitor the NED contract expirations and advise the Chair accordingly. Managing the appointment process for NEDs including issuing terms of appointment and conflict of interest declarations and coordinating the induction and onboarding process. Provide all company secretarial support and administrative services to the Board Committees (including the Audit and Risk Committee) and to the two RSSB subsidiaries. Manage and coordinate the Annual General Meeting (AGM) in compliance with the Constitution Agreement and Company Articles Lead the Company Secretariat's role in the production, approval and submission of the Annual Report, working closely colleagues and external auditors on the coordination of the Annual Report and Accounts, information gathering and drafting and ensuring regulatory compliance and best practice requirements. Manage and safekeep governance information and documentation. Qualifications: ICSA/CGI Associate qualification or equivalent university degree/diploma in Business and Administration, or be part qualified with substantial expertise as an inhouse Company Secretary or in a similar role. Ability to grasp and assimilate legal and regulatory documents and practically apply relevant principles, as well as providing related advice where required. Able to demonstrate an understanding of stakeholders and their commercial needs. Able to liaise with and provide advice to key stakeholders building effective and lasting relationships. Proficient written and verbal communications skills. Consistent and meticulous attention to detail. Discretion and integrity handling confidential information and working with Senior Stakeholders. Effective administrative, organisational and time management skills. A commitment to RSSB's values. Desirable: Working knowledge of the Companies Act 2006 ("CA2006") including the ability to research and provide advice on various procedural and other aspects of the CA2006 and corporate governance matters to the Company Secretary. Experience with using Board Portals. Early applications are encouraged, as we may close this vacancy before the advertised deadline if sufficient numbers of applications are received. We value diversity and equal opportunities in employment and are committed to creating a workplace which is inclusive to everyone. As a member of the Disability Confident Scheme, we encourage candidates with disabilities who meet the minimum criteria, to apply for our jobs. If you have applied under the Disability Confident Scheme, please let us know in advance by emailing If you require any reasonable adjustments with respect to our selection process including information in an alternative format, please contact us at We understand the importance of work-life balance and we offer our staff the flexibility to work within our core hours and the option to vary their location between both the office and home. If you are looking for further flexibility, speak to us at interview stage so that we can consider your request. We value our staff and we offer a competitive benefits package to ensure our staff can achieve their best throughout their journey with us. This includes 30 days annual leave (plus bank holidays); a holiday buy and sell scheme; private medical and dental cover; a season ticket loan and travel subsidy; access to a cycle to work scheme; volunteer leave; a performance related bonus and pension.
Executive Assistant to the Sales Director Reading HQ, with remote working from home 1-4 days per week About Us Driven by our mission to use innovation to prosper the community, Sapphire Balconies is the nation's leading balcony manufacturer. We're a well-established firm who are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. As we continue to grow 20%+ year after year, we're now looking for an Executive Assistant to the Sales Director to join our team on a permanent, full-time basis working from our Head Office in Reading or remotely. We are passionate about the people that join us. Our aim is to ensure you enjoy your work with us, that you thrive and grow in the role rather than just get by. If you are simply looking for a job - don't apply. If you are looking for the best opportunity for you and your future career - that is a different matter. Please apply now. The Benefits - Salary of up to £36,000 DOE - Significant quarterly bonus - Five days training per year with a structured personal development plan - Private medical insurance (after probation) - Pension scheme (after probation) - 23 days' holiday plus Bank Holidays - Remote working options If you have experience as a PA or EA to a Sales Director, this is the perfect opportunity to continue building a career to be proud of with our leading company. We pride ourselves on being a dynamic and caring employer who holds people at the centre of everything we do. We hold true to our family business roots, which is reflected in the way we will support you and the development opportunities and rewards we continually offer. So, if you want to take the next step in your career with a leading company, assisting some of the best in the industry, this is the role for you! The Role As an Executive Assistant to the Sales Director, you will act as their air traffic controller, co-ordinating and communicating both internally and externally with existing and potential clients, ensuring the efficiency of the Sales Director and their team. Supporting the Director, you will monitor the status of all incoming enquiries and commercial and sales tasks, acting as the foundation that enables them to thrive. Scheduling activities or meetings, you will manage our portfolio of open sales and commercial opportunities, organising, documenting and following-up the Sales team's activities. Additionally, you will: - Manage the Director and key team members' diaries and triaging their emails - Plan events and travel, as well as setting up meetings - Manage the KPI tracking system, PowerBI and CRM database - Support the preparation of sales management reports - Review all incoming sales enquiries - Assist the Sales Team by finding out relevant contacts and information for new enquiries About You To be considered as an Executive Assistant to the Sales Director, you will need: - Two years' experience as a PA or EA to a Director This is a full-time role working eight and a half hours per day excluding lunch. Starting time is between 7am-7:30am and finishing time is around 4pm-4:30pm. Other organisations may call this role Executive Assistant, EA, Personal Assistant, PA, Executive Assistant, Senior Administrator, or Secretary. Webrecruit and Sapphire Balconies are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you're looking to propel forward your career as an Executive Assistant to the Sales Director, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency
Dec 07, 2021
Full time
Executive Assistant to the Sales Director Reading HQ, with remote working from home 1-4 days per week About Us Driven by our mission to use innovation to prosper the community, Sapphire Balconies is the nation's leading balcony manufacturer. We're a well-established firm who are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. As we continue to grow 20%+ year after year, we're now looking for an Executive Assistant to the Sales Director to join our team on a permanent, full-time basis working from our Head Office in Reading or remotely. We are passionate about the people that join us. Our aim is to ensure you enjoy your work with us, that you thrive and grow in the role rather than just get by. If you are simply looking for a job - don't apply. If you are looking for the best opportunity for you and your future career - that is a different matter. Please apply now. The Benefits - Salary of up to £36,000 DOE - Significant quarterly bonus - Five days training per year with a structured personal development plan - Private medical insurance (after probation) - Pension scheme (after probation) - 23 days' holiday plus Bank Holidays - Remote working options If you have experience as a PA or EA to a Sales Director, this is the perfect opportunity to continue building a career to be proud of with our leading company. We pride ourselves on being a dynamic and caring employer who holds people at the centre of everything we do. We hold true to our family business roots, which is reflected in the way we will support you and the development opportunities and rewards we continually offer. So, if you want to take the next step in your career with a leading company, assisting some of the best in the industry, this is the role for you! The Role As an Executive Assistant to the Sales Director, you will act as their air traffic controller, co-ordinating and communicating both internally and externally with existing and potential clients, ensuring the efficiency of the Sales Director and their team. Supporting the Director, you will monitor the status of all incoming enquiries and commercial and sales tasks, acting as the foundation that enables them to thrive. Scheduling activities or meetings, you will manage our portfolio of open sales and commercial opportunities, organising, documenting and following-up the Sales team's activities. Additionally, you will: - Manage the Director and key team members' diaries and triaging their emails - Plan events and travel, as well as setting up meetings - Manage the KPI tracking system, PowerBI and CRM database - Support the preparation of sales management reports - Review all incoming sales enquiries - Assist the Sales Team by finding out relevant contacts and information for new enquiries About You To be considered as an Executive Assistant to the Sales Director, you will need: - Two years' experience as a PA or EA to a Director This is a full-time role working eight and a half hours per day excluding lunch. Starting time is between 7am-7:30am and finishing time is around 4pm-4:30pm. Other organisations may call this role Executive Assistant, EA, Personal Assistant, PA, Executive Assistant, Senior Administrator, or Secretary. Webrecruit and Sapphire Balconies are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you're looking to propel forward your career as an Executive Assistant to the Sales Director, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency
Are you an experienced PA/Team Secretary looking for an exciting new challenge? We are seeking a Personal Assistant to work with and support the Managing Director of our Partnerships South Midlands division based at Birmingham Business Park in Solihull. Responsibilities of the Role Manage internal and external communications Extensive diary management for the MD and their Directors Collating information for Board Meetings, Forums and other, regular Senior Management meetings. Attend and minute meetings and distribute actions as required Manage holiday requests for Senior Management Ensure that Regional Organogram is kept up to date Manage mileage, credit card and expenses Opening and distribution of internal and external mail to relevant departments daily Manage general stationery requirements for the Region, ordering as necessary within company guidelines. Arrange luncheons and refreshments as required. Assist in arranging staff social events on behalf of the Company. Responsible for aspects of office management including managing the reception and receptionists. Liaise with Facilities and Fleet team in Head Office, local facilities coordinator, cleaning company, landlord etc. Happy to support with daily office duties including milk deliveries, stationery requests and escalating facilities issues.Desirable Criteria Passionate about housebuilding, construction and customer service. Ability to communicate confidently and effectively at all levels, and very high standard of personal presentation. Excellent secretarial skills including fast and accurate word processing, being able to demonstrate proficiency in Word, Excel, Outlook and PowerPoint. Ability to independently plan and prioritise own workload, manage multiple tasks and achieve required deadlines. Excellent attention to detail and proven administration skills, with the ability to collate, review and standardise information to bring in line with company branding. Ability to handle confidential and sensitive information in an appropriate manner. Confidence to work closely with the MD and Senior Management Team, to pre-empt their needs and understand how they like to operate within the business. Willingness to learn and be involved in various projects across the business.In return, we offer a competitive salary, annual bonus, private healthcare and a market leading flexible benefits. We also invest heavily in the development and training of our employees, and are passionate about our people
Dec 01, 2021
Full time
Are you an experienced PA/Team Secretary looking for an exciting new challenge? We are seeking a Personal Assistant to work with and support the Managing Director of our Partnerships South Midlands division based at Birmingham Business Park in Solihull. Responsibilities of the Role Manage internal and external communications Extensive diary management for the MD and their Directors Collating information for Board Meetings, Forums and other, regular Senior Management meetings. Attend and minute meetings and distribute actions as required Manage holiday requests for Senior Management Ensure that Regional Organogram is kept up to date Manage mileage, credit card and expenses Opening and distribution of internal and external mail to relevant departments daily Manage general stationery requirements for the Region, ordering as necessary within company guidelines. Arrange luncheons and refreshments as required. Assist in arranging staff social events on behalf of the Company. Responsible for aspects of office management including managing the reception and receptionists. Liaise with Facilities and Fleet team in Head Office, local facilities coordinator, cleaning company, landlord etc. Happy to support with daily office duties including milk deliveries, stationery requests and escalating facilities issues.Desirable Criteria Passionate about housebuilding, construction and customer service. Ability to communicate confidently and effectively at all levels, and very high standard of personal presentation. Excellent secretarial skills including fast and accurate word processing, being able to demonstrate proficiency in Word, Excel, Outlook and PowerPoint. Ability to independently plan and prioritise own workload, manage multiple tasks and achieve required deadlines. Excellent attention to detail and proven administration skills, with the ability to collate, review and standardise information to bring in line with company branding. Ability to handle confidential and sensitive information in an appropriate manner. Confidence to work closely with the MD and Senior Management Team, to pre-empt their needs and understand how they like to operate within the business. Willingness to learn and be involved in various projects across the business.In return, we offer a competitive salary, annual bonus, private healthcare and a market leading flexible benefits. We also invest heavily in the development and training of our employees, and are passionate about our people
Receptionist You will join us as a Receptionist at The Practice Harehills Corner, reporting to the Practice Manager. Receptionist Responsibilities: Patient/Customer Care: • To act as the first point of call to all patients/customers • Direct patients to the appropriate healthcare professional within the practice, e.g., Doctor, Nurse Practitioner, Practice Nurse, Healthcare Assistant. • Helping new patients register with the surgery - providing the necessary paperwork and checking returned paperwork is complete. • Responding to patient requests for information about other NHS services • To ensure that excellent customer care is being delivered at all times Operations: • Handling telephone and face to face requests for appointments and making the appointments on the computerised appointments system • Booking in patients when they arrive at the surgery • Advising patients of the results of routine tests • Receiving and checking repeat prescription requests. Printing repeat prescriptions • Giving completed prescriptions to patients and to local pharmacies who collect them • Calling patients to arrange for routine appointments, e.g., for immunisations, asthma checks, diabetes checks etc • Receiving and documenting payments for non-NHS services such as taxi medicals, HGV medicals, travel claim forms, some travel vaccinations, circumcisions etc • Registering new patients and removing patients who have left on the computerized record system • Checking consulting rooms each morning - turning on computers, checking couch roll etc • Providing information to the Midwife on newly pregnant patients • Checking fridges, lights, windows computers etc at the end of each day • Straightening/tidying the waiting room at the end of the day • Keeping leaflets tidy and stocked • Setting the surgery answer phone • Photocopying, scanning and filing of paper records • Ordering: this may be stationery and office supplies, consumables or medical/clinical supplies ordered under the supervision of one of the Nursing staff • Receiving and checking deliveries • Process scanning daily for incoming patient documentation in line with the practice procedure. • Monitoring fridge temperatures • Booking patient transport [occasional] • To maintain and develop effective communication across the team • To assist the Practice Manager to achieve targets and deadlines set by the PCT and The Practice. • Any other reasonable tasks at the request of the Practice Manager • Processing referrals in accordance with the referral protocol. • Summarising Patient records. • Copying medical records as and when required Clinical Governance, Health & Safety & Complaint Management: • To support the Practice Manager and the surgery team in Health and Safety issues and adhere to the company H&S policy • To support the Registered Manager in CQC compliance for the surgery • Reporting any building or maintenance issues to the Practice Manager • To ensure data protection and confidentiality is maintained at all times • To liaise with the Practice Manager regarding any incidents or complaints and follow any action as directed. • Ensure Policies/Procedures are in place and staff are aware of their location Receptionist Requirements: • Reception or customer care experience is essential • The person must be an excellent communicator both spoken and written • Must be well presented • Must have PC skills - will be able to use basic Word, Excel and e-mail • Must be able to work within processes/procedures • Should be personable, polite and patient. Needs to have an empathy with patients, some of whom may not be so patient or polite because of anxiety • Needs to be able to remain calm in fraught circumstances • Needs to maintain confidentiality and data security • Needs to apply common sense when dealing with situations which do not fit the norm • Must be adaptable and comfortable dealing with changing priorities • Must be flexible to work different shifts as required by business needs • Must be a team player • An understanding of confidentiality is required and the ability to use own judgment • Reception experience is essential and ideally the person will have worked in a GP or other medical centre About Us: At Operose Health, we are experts in working with complex health systems to transform quality of care and patient experience. Our portfolio of services to patients includes primary care and mental health. We are part of a global business family with over 30 years' experience of delivering high quality care in the most simple, seamless and suitable way for patients. Operose Health was chosen to reflect the organisation's focus on making effort and taking care in everything it does. We believe in working hard to achieve our goals. Location: Leeds Contract Type: Permanent Hours: Full Time Salary: £9.00 PH You may have experience of the following: Medical Secretary, Front of House, Administrator, Senior Secretary, Personal Assistant, Office Administrator, Clinical Receptionist, Office Administrator, Healthcare, AMSPAR, Receptionist, Diary Management, Healthcare Receptionist, etc. Ref: (Apply online only)
Nov 30, 2021
Full time
Receptionist You will join us as a Receptionist at The Practice Harehills Corner, reporting to the Practice Manager. Receptionist Responsibilities: Patient/Customer Care: • To act as the first point of call to all patients/customers • Direct patients to the appropriate healthcare professional within the practice, e.g., Doctor, Nurse Practitioner, Practice Nurse, Healthcare Assistant. • Helping new patients register with the surgery - providing the necessary paperwork and checking returned paperwork is complete. • Responding to patient requests for information about other NHS services • To ensure that excellent customer care is being delivered at all times Operations: • Handling telephone and face to face requests for appointments and making the appointments on the computerised appointments system • Booking in patients when they arrive at the surgery • Advising patients of the results of routine tests • Receiving and checking repeat prescription requests. Printing repeat prescriptions • Giving completed prescriptions to patients and to local pharmacies who collect them • Calling patients to arrange for routine appointments, e.g., for immunisations, asthma checks, diabetes checks etc • Receiving and documenting payments for non-NHS services such as taxi medicals, HGV medicals, travel claim forms, some travel vaccinations, circumcisions etc • Registering new patients and removing patients who have left on the computerized record system • Checking consulting rooms each morning - turning on computers, checking couch roll etc • Providing information to the Midwife on newly pregnant patients • Checking fridges, lights, windows computers etc at the end of each day • Straightening/tidying the waiting room at the end of the day • Keeping leaflets tidy and stocked • Setting the surgery answer phone • Photocopying, scanning and filing of paper records • Ordering: this may be stationery and office supplies, consumables or medical/clinical supplies ordered under the supervision of one of the Nursing staff • Receiving and checking deliveries • Process scanning daily for incoming patient documentation in line with the practice procedure. • Monitoring fridge temperatures • Booking patient transport [occasional] • To maintain and develop effective communication across the team • To assist the Practice Manager to achieve targets and deadlines set by the PCT and The Practice. • Any other reasonable tasks at the request of the Practice Manager • Processing referrals in accordance with the referral protocol. • Summarising Patient records. • Copying medical records as and when required Clinical Governance, Health & Safety & Complaint Management: • To support the Practice Manager and the surgery team in Health and Safety issues and adhere to the company H&S policy • To support the Registered Manager in CQC compliance for the surgery • Reporting any building or maintenance issues to the Practice Manager • To ensure data protection and confidentiality is maintained at all times • To liaise with the Practice Manager regarding any incidents or complaints and follow any action as directed. • Ensure Policies/Procedures are in place and staff are aware of their location Receptionist Requirements: • Reception or customer care experience is essential • The person must be an excellent communicator both spoken and written • Must be well presented • Must have PC skills - will be able to use basic Word, Excel and e-mail • Must be able to work within processes/procedures • Should be personable, polite and patient. Needs to have an empathy with patients, some of whom may not be so patient or polite because of anxiety • Needs to be able to remain calm in fraught circumstances • Needs to maintain confidentiality and data security • Needs to apply common sense when dealing with situations which do not fit the norm • Must be adaptable and comfortable dealing with changing priorities • Must be flexible to work different shifts as required by business needs • Must be a team player • An understanding of confidentiality is required and the ability to use own judgment • Reception experience is essential and ideally the person will have worked in a GP or other medical centre About Us: At Operose Health, we are experts in working with complex health systems to transform quality of care and patient experience. Our portfolio of services to patients includes primary care and mental health. We are part of a global business family with over 30 years' experience of delivering high quality care in the most simple, seamless and suitable way for patients. Operose Health was chosen to reflect the organisation's focus on making effort and taking care in everything it does. We believe in working hard to achieve our goals. Location: Leeds Contract Type: Permanent Hours: Full Time Salary: £9.00 PH You may have experience of the following: Medical Secretary, Front of House, Administrator, Senior Secretary, Personal Assistant, Office Administrator, Clinical Receptionist, Office Administrator, Healthcare, AMSPAR, Receptionist, Diary Management, Healthcare Receptionist, etc. Ref: (Apply online only)
Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in London, Birmingham, Bristol, Devon and Gloucester. Position: Employment Law Paralegal Location: Bristol Contract Type: Permanent Hours: Full Time Salary: Competitive Reporting Line This role reports to the Senior Associate Solicitor in Bristol Job Purpose To provide a full and efficient secretarial and paralegal service to the fee-earner exercising confidentiality and client care at all times Key Duties and Responsibilities • Audio typing of letters and documents as dictated by the fee-earner. • Providing assistance to clients and external solicitors by giving up to date information as and when appropriate. • Identifying the urgency of phone calls and ensuring messages are brought to the attention of the fee-earner. • Updating data bases and directories where appropriate. • Ensuring files are kept tidy and filing is up-to-date including writing attendance notes. • Opening new files as and when instructed. • Closing files when matter is completed. Checking Nil balance with accounts, confirming destruction date with fee-earner. • Collating bundles of instructions to be sent to Council and collating Trial bundles by locating documents and putting into files and posting. • Assisting with marketing related administration and up keep of database. • To assist cover within the department at times of holidays and sickness. • To assist with covering on the office Reception desk at times of holidays and sickness. • To assist other departments with administrative tasks (scanning etc) when required. • The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. Compliance As part of our compliance procedures, applicants are asked to note that: • references will be followed up; • all gaps in CVs must be explained satisfactorily; • proof of identity and (where applicable) qualifications will be required; • reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. • appropriate suitability checks may be required prior to confirmation of appointment. • This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. To view our Candidate Privacy Notice please visit Person Specification • Right to live and work in the UK, e.g. valid UK passport or appropriate visa/work permits. • Minimum Score 5 or above (Grade C) GCSE's in English and Maths • Law Degree or equivalent (desirable) Skills/Knowledge • Relevant experience working as a Legal Secretary or Paralegal in a fast-paced Legal environment • The ability to do audio typing • Self-organised and proactive • Attention to detail • Ability to maintain client confidentiality • Adaptable to the needs of the business as changes occur during the operational requirements • Competence in the effective use of Information and Communications Technologies (lCT). • The ability to prioritise, meet deadlines, and work under pressure • Excellent interpersonal, communication and presentation skills • Proven ability in Business Development to effectively build the department • Knowledge and experience of working within the Employment Law discipline (desirable) You may have experience of the following: Paralegal, Employment Law Paralegal, Legal Assistant, Employment Law Consultant, Administrative Support, Administrator, Legal Executive, Legal Secretary, Legal Administrator, HR Advisor, Law Graduate, Employment Law Advisor, Legal Graduate, etc. Ref: (Apply online only)
Nov 30, 2021
Full time
Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in London, Birmingham, Bristol, Devon and Gloucester. Position: Employment Law Paralegal Location: Bristol Contract Type: Permanent Hours: Full Time Salary: Competitive Reporting Line This role reports to the Senior Associate Solicitor in Bristol Job Purpose To provide a full and efficient secretarial and paralegal service to the fee-earner exercising confidentiality and client care at all times Key Duties and Responsibilities • Audio typing of letters and documents as dictated by the fee-earner. • Providing assistance to clients and external solicitors by giving up to date information as and when appropriate. • Identifying the urgency of phone calls and ensuring messages are brought to the attention of the fee-earner. • Updating data bases and directories where appropriate. • Ensuring files are kept tidy and filing is up-to-date including writing attendance notes. • Opening new files as and when instructed. • Closing files when matter is completed. Checking Nil balance with accounts, confirming destruction date with fee-earner. • Collating bundles of instructions to be sent to Council and collating Trial bundles by locating documents and putting into files and posting. • Assisting with marketing related administration and up keep of database. • To assist cover within the department at times of holidays and sickness. • To assist with covering on the office Reception desk at times of holidays and sickness. • To assist other departments with administrative tasks (scanning etc) when required. • The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. Compliance As part of our compliance procedures, applicants are asked to note that: • references will be followed up; • all gaps in CVs must be explained satisfactorily; • proof of identity and (where applicable) qualifications will be required; • reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. • appropriate suitability checks may be required prior to confirmation of appointment. • This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. To view our Candidate Privacy Notice please visit Person Specification • Right to live and work in the UK, e.g. valid UK passport or appropriate visa/work permits. • Minimum Score 5 or above (Grade C) GCSE's in English and Maths • Law Degree or equivalent (desirable) Skills/Knowledge • Relevant experience working as a Legal Secretary or Paralegal in a fast-paced Legal environment • The ability to do audio typing • Self-organised and proactive • Attention to detail • Ability to maintain client confidentiality • Adaptable to the needs of the business as changes occur during the operational requirements • Competence in the effective use of Information and Communications Technologies (lCT). • The ability to prioritise, meet deadlines, and work under pressure • Excellent interpersonal, communication and presentation skills • Proven ability in Business Development to effectively build the department • Knowledge and experience of working within the Employment Law discipline (desirable) You may have experience of the following: Paralegal, Employment Law Paralegal, Legal Assistant, Employment Law Consultant, Administrative Support, Administrator, Legal Executive, Legal Secretary, Legal Administrator, HR Advisor, Law Graduate, Employment Law Advisor, Legal Graduate, etc. Ref: (Apply online only)