Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
May 01, 2024
Full time
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Personal Assistant Up to £50,000 DOE Location - Westend, London Full-Time, Permanent Full time role with working hours: 9am - 6pm, Monday - Friday (one day working from home) Is this the role for you: Are you a highly organised and detail-oriented individual looking for an exciting opportunity? Join our client at a prestigious Mining firm located in the Westend. We're seeking a proactive professional to provide comprehensive administrative support to our client's CEO, CFO, and Head of HR. In this role, you'll play a vital part in ensuring the smooth operation of executive-level activities. What you will do: Join our client as a dynamic Executive Assistant, providing comprehensive support to two VPs and one GM at our esteemed firm. Your role will involve acting as the CEO's liaison, managing multiple diaries and inboxes, organising meetings, and handling various administrative tasks. From preparing documents and reports to coordinating events and travel arrangements, your contributions will be crucial to the smooth operation of their executive team. If you're adept at prioritising tasks, thrive in a fast-paced environment, and possess excellent communication skills, we invite you to apply. Take this opportunity to join a dynamic team! What you will need: We're seeking an individual with a friendly yet professional demeanour, possessing strong organisational skills to manage multiple tasks with a positive, flexible, and proactive approach. You should demonstrate excellent attention to detail, the ability to prioritise tasks, and see them through to completion. Discretion is essential, as is reliability and a positive attitude towards work. Effective communication skills and the ability to liaise with internal and external networks at various levels are critical. If you thrive under pressure and maintain a calm and professional demeanour, we invite you to apply for this exciting opportunity. If you are a proactive and highly motivated individual with a passion for delivering exceptional Personal Assistant support, we would like to hear from you. Apply now for consideration.
May 01, 2024
Full time
Personal Assistant Up to £50,000 DOE Location - Westend, London Full-Time, Permanent Full time role with working hours: 9am - 6pm, Monday - Friday (one day working from home) Is this the role for you: Are you a highly organised and detail-oriented individual looking for an exciting opportunity? Join our client at a prestigious Mining firm located in the Westend. We're seeking a proactive professional to provide comprehensive administrative support to our client's CEO, CFO, and Head of HR. In this role, you'll play a vital part in ensuring the smooth operation of executive-level activities. What you will do: Join our client as a dynamic Executive Assistant, providing comprehensive support to two VPs and one GM at our esteemed firm. Your role will involve acting as the CEO's liaison, managing multiple diaries and inboxes, organising meetings, and handling various administrative tasks. From preparing documents and reports to coordinating events and travel arrangements, your contributions will be crucial to the smooth operation of their executive team. If you're adept at prioritising tasks, thrive in a fast-paced environment, and possess excellent communication skills, we invite you to apply. Take this opportunity to join a dynamic team! What you will need: We're seeking an individual with a friendly yet professional demeanour, possessing strong organisational skills to manage multiple tasks with a positive, flexible, and proactive approach. You should demonstrate excellent attention to detail, the ability to prioritise tasks, and see them through to completion. Discretion is essential, as is reliability and a positive attitude towards work. Effective communication skills and the ability to liaise with internal and external networks at various levels are critical. If you thrive under pressure and maintain a calm and professional demeanour, we invite you to apply for this exciting opportunity. If you are a proactive and highly motivated individual with a passion for delivering exceptional Personal Assistant support, we would like to hear from you. Apply now for consideration.
Assistant Store Manager - White Oaks Mall, London page is loaded Assistant Store Manager - White Oaks Mall, London Apply locations London, On time type Full time posted on Posted Yesterday job requisition id JR198051 About the Role As an Assistant Store Manager at Claires, you will support your Store Manager with the following; Sales and profit: Driving and achieving retail store targets Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: Assisting Store Manager in training and coaching the store team to enhance their skills and career development Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! About You High school diploma or equivalent required Minimum one year retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting customer Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Similar Jobs (1) Part Time Manager Masonville Mall, London Ontario locations London, On time type Part time posted on Posted 30+ Days Ago We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
May 01, 2024
Full time
Assistant Store Manager - White Oaks Mall, London page is loaded Assistant Store Manager - White Oaks Mall, London Apply locations London, On time type Full time posted on Posted Yesterday job requisition id JR198051 About the Role As an Assistant Store Manager at Claires, you will support your Store Manager with the following; Sales and profit: Driving and achieving retail store targets Customer service: delivering the finest level of customer service Store operations: keeping the store running smoothly Commerciality: Ensuring your store is well merchandised and commercially correct Team leadership: Assisting Store Manager in training and coaching the store team to enhance their skills and career development Ear piercing (you will receive full training) About Claire's A leading high street fashion retailer with stores globally We specialize in fashionable jewelry, accessories and cosmetics products Our core customer ranges from children to young women. We accommodate all our customers' moods, attitudes and styles, including: feminine and pretty, unique/individual and the latest catwalk trends We are a fun place to work! We encourage all store members to wear our product We encourage and support your development! If you're committed, ambitious and willing to learn we will provide you with the skills you need to grow in our company! About You High school diploma or equivalent required Minimum one year retail management experience Excellent verbal/written communication and organizational skills Basic computer skills Sound understanding of mathematics and strong reading comprehension skills Understands the importance of Customer Service Ability to analyze sales reports and strategically problem solve Ability to stand during scheduled shifts Ability to maneuver up to 25 lbs regularly and up to 75 lbs occasionally Bending, stooping, extended reaching, climbing ladders and step stools while placing merchandise throughout the store and assisting customer Ability to operate POS system Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Similar Jobs (1) Part Time Manager Masonville Mall, London Ontario locations London, On time type Part time posted on Posted 30+ Days Ago We're a global brand powerhouse for self - expression. We are dedicated to making this happen through our products, experiences and most importantly, our people. A Message from CEO, Ryan Vero: Our mission of being a brand powerhouse for self-expression starts with us. We're proud to say that 45% of our top executive team is female, and 55% of our global population, vice president and above, is female or diverse. By fully embracing the diversity of our global workforce, we inspire innovation and create better experiences for our people and our consumers. Do work that inspires. We're passionate about our purpose. We bring joy by opening the door to self-discovery. Every day, we get to encourage and celebrate self-expression with each accessory choice and piercing decision we help our customers make. We think that today - more than ever - encouraging others to freely express their many sides is a pretty great thing to be a part of. Play as a team. We support each other and strive to make personal connections. Because treating each other with respect helps us achieve our individual and common goals. Encouraging our team members to forge their own way is key to what makes us stronger and more innovative as an organization. Be true to you. The real you is inspirational, and that's who we want you to be at Claire's. We want you to - the most you. When you feel free to show up as the real you, it encourages others to do the same. You make a difference just by being who you are. Every day, we have the opportunity together to promote an inclusive and diverse culture that makes us all richer. Evolve yourself. We want you to be the most you possible. But just as our styles evolve, so do we. That's why we encourage you to keep growing, changing and reinventing yourself. Helping you grow and achieve your aspirations is important to us. We are proud of our many employees who have moved across and through the organization, taking on new opportunities and inspiring us all to dream and achieve. Claire's Values Learn more about our company and 's Values Available Roles We have sales associate, part-time manager, assistant manager, and manager roles available in store. We also have district and regional sales leadership roles as well as corporate roles. Learn more via Job Search.
The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world's leading provider of OTC data, and an award winning all-to-all trading platform. The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist. About Parameta Solutions Parameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics. Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services. The Data & Analytics division includes the following brands: Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting. Role Overview Your primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for the business. This role requires exceptional organisational skills, impeccable attention to detail, and the ability to navigate a fast-paced executive environment with professionalism and discretion. As a key member of the team, you will contribute to the seamless operation of our executive offices and support the achievement of our strategic objectives. Please note this is a 5 day, in-office opportunity and permanent hybrid working is unable to be considered at this time. Role Responsibilities Capably coordinate and manage busy calendars, adeptly scheduling meetings across multiple time zones while effectively resolving conflicts and prioritising commitments to optimise the CEO's schedules. Handle sensitive information with the utmost discretion and maintain strict confidentiality in all interactions and tasks, demonstrating professionalism and trustworthiness in every aspect of the role. Excel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes, ensuring seamless operations for the executive team. Expertly organise complex travel arrangements, including accommodation, transportation, and meeting schedules, ensuring smooth and efficient travel experiences for the CEO. Efficiently prepare, reconcile, and submit travel and corporate expenses, meticulously maintaining accurate records and adhering to company policies and procedures. Foster positive relationships with internal and external stakeholders at senior levels, serving as a professional and personable point of contact for inquiries and requests. Provide comprehensive administrative support, including meet and greet responsibilities, liaising with customers, visitors, and personal guests, and handling inquiries directed to the CEO. Collaborate with the CEO's direct reports on presentation materials, assisting in the preparation, formatting, and distribution of information packs and presentations for key meetings and events. Assist in the organisation and coordination of meetings and events, including collating documents, coordinating logistics, and providing technology support for presentations and video/teleconferencing. Facilitate the onboarding process for new starters, coordinating desk setups, training programs, and logistics, ensuring a smooth transition for employees joining the organisation. Demonstrate strong communication skills and initiative, effectively conveying information across all levels of the organisation and proactively researching and resolving inquiries or issues as they arise. Provide ad-hoc cover for chairing town hall meetings and minute-taking responsibilities, ensuring accurate recording and distribution of meeting minutes to relevant stakeholders. Offer ad-hoc holiday and sickness cover for internal Executive Assistants, demonstrating flexibility and adaptability to support the needs of the wider administrative team. Experience / Competences Essential Current experience in an Senior Administrative Assistant or Executive Assistant position within Financial Services is required. Ability to commit to 5 days a week, in office. Proven and demonstrated ability to prioritise workload and multi-task, unsupervised and independently. Excellent organisational skills - prioritise work according to deadlines Flexible and agile approach to work including the ability to adapt to a range of tasks. Proven and demonstrated skills using Microsoft programmes (e.g. Office, Word, PowerPoint as a minimum). Desired Understanding of the business, its structure, current developments and projects. Ability to develop solid working relationships at all levels. Able to communicate effectively across all levels. Plenty of initiative, with the ability to research and find specific facts quickly Sensitive to other peoples' work pressures. Not The Perfect Fit? Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company Statement We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location UK - 135 Bishopsgate - London
May 01, 2024
Full time
The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world's leading provider of OTC data, and an award winning all-to-all trading platform. The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist. About Parameta Solutions Parameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics. Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services. The Data & Analytics division includes the following brands: Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting. Role Overview Your primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for the business. This role requires exceptional organisational skills, impeccable attention to detail, and the ability to navigate a fast-paced executive environment with professionalism and discretion. As a key member of the team, you will contribute to the seamless operation of our executive offices and support the achievement of our strategic objectives. Please note this is a 5 day, in-office opportunity and permanent hybrid working is unable to be considered at this time. Role Responsibilities Capably coordinate and manage busy calendars, adeptly scheduling meetings across multiple time zones while effectively resolving conflicts and prioritising commitments to optimise the CEO's schedules. Handle sensitive information with the utmost discretion and maintain strict confidentiality in all interactions and tasks, demonstrating professionalism and trustworthiness in every aspect of the role. Excel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes, ensuring seamless operations for the executive team. Expertly organise complex travel arrangements, including accommodation, transportation, and meeting schedules, ensuring smooth and efficient travel experiences for the CEO. Efficiently prepare, reconcile, and submit travel and corporate expenses, meticulously maintaining accurate records and adhering to company policies and procedures. Foster positive relationships with internal and external stakeholders at senior levels, serving as a professional and personable point of contact for inquiries and requests. Provide comprehensive administrative support, including meet and greet responsibilities, liaising with customers, visitors, and personal guests, and handling inquiries directed to the CEO. Collaborate with the CEO's direct reports on presentation materials, assisting in the preparation, formatting, and distribution of information packs and presentations for key meetings and events. Assist in the organisation and coordination of meetings and events, including collating documents, coordinating logistics, and providing technology support for presentations and video/teleconferencing. Facilitate the onboarding process for new starters, coordinating desk setups, training programs, and logistics, ensuring a smooth transition for employees joining the organisation. Demonstrate strong communication skills and initiative, effectively conveying information across all levels of the organisation and proactively researching and resolving inquiries or issues as they arise. Provide ad-hoc cover for chairing town hall meetings and minute-taking responsibilities, ensuring accurate recording and distribution of meeting minutes to relevant stakeholders. Offer ad-hoc holiday and sickness cover for internal Executive Assistants, demonstrating flexibility and adaptability to support the needs of the wider administrative team. Experience / Competences Essential Current experience in an Senior Administrative Assistant or Executive Assistant position within Financial Services is required. Ability to commit to 5 days a week, in office. Proven and demonstrated ability to prioritise workload and multi-task, unsupervised and independently. Excellent organisational skills - prioritise work according to deadlines Flexible and agile approach to work including the ability to adapt to a range of tasks. Proven and demonstrated skills using Microsoft programmes (e.g. Office, Word, PowerPoint as a minimum). Desired Understanding of the business, its structure, current developments and projects. Ability to develop solid working relationships at all levels. Able to communicate effectively across all levels. Plenty of initiative, with the ability to research and find specific facts quickly Sensitive to other peoples' work pressures. Not The Perfect Fit? Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company Statement We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location UK - 135 Bishopsgate - London
Position: Executive AssistantContract: PermanentLocation: West LondonHours: Hybrid 2 days working from home, Full-time, Mon-FriSalary: £55,000 - £60,000 per annumOur client is an Investment company, based in West London and are looking for an Executive Assistant to join their team on a permanent basis! As an Executive Assistant, you will be providing a high standard of executive and personal assistance to the CEO of the company.The Executive Assistant will work to provide proactive executive and administrative support to the CEO with the aim of enhancing efficiencies and conserving time. The successful candidate will be adept at juggling multiple priorities and tasks with the highest level of discretion and will have a meticulous eye for detail.Benefits: Life Assurance Private Medical Insurance for self and family Dental Insurance for self and family Income Protection Pension Scheme 25 days holiday Discretionary BonusDuties:- Efficient diary and calendar management, including planning and scheduling meetings and calls, maintaining shared calendars and coordinating attendance at external events as required- Provision of an effective gatekeeper service through the screening of calls and management of CEO's time and other correspondence as required- Coordination of extensive travel arrangements and itineraries, including but not limited to flight bookings, visa requirements and hotel bookings- Preparation of CEO budget and processing of expenses- Provision of executive and administrative support including but not limited to the monitoring and updating of internal knowledgebase system and company structures- Managing and coordinating ad-hoc projects, including but not limited to office related matters- The provision of support for personal matters including travel, household and other ad-hoc areas will also be required- Working with the Office Manager and providing cover or support where necessaryRequirements:- A minimum of 5 years of relevant PA experience, including experience at Board Level- A degree in a business-related subject would be desirable- Highly organised with the ability to manage and prioritise workload effectively- An ability to handle confidential and sensitive information with the highest level of discretion and integrity- An ability to plan ahead and anticipate events, combined with a solutions-focused approach to tasks and projects- Excellent verbal and written communication skills with a professional telephone manner- Logical problem-solving skills- Excellent Word, Excel and Powerpoint skills- An approachable individual, with a proactive 'can-do' attitude and ability to work under pressureIf this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
May 01, 2024
Full time
Position: Executive AssistantContract: PermanentLocation: West LondonHours: Hybrid 2 days working from home, Full-time, Mon-FriSalary: £55,000 - £60,000 per annumOur client is an Investment company, based in West London and are looking for an Executive Assistant to join their team on a permanent basis! As an Executive Assistant, you will be providing a high standard of executive and personal assistance to the CEO of the company.The Executive Assistant will work to provide proactive executive and administrative support to the CEO with the aim of enhancing efficiencies and conserving time. The successful candidate will be adept at juggling multiple priorities and tasks with the highest level of discretion and will have a meticulous eye for detail.Benefits: Life Assurance Private Medical Insurance for self and family Dental Insurance for self and family Income Protection Pension Scheme 25 days holiday Discretionary BonusDuties:- Efficient diary and calendar management, including planning and scheduling meetings and calls, maintaining shared calendars and coordinating attendance at external events as required- Provision of an effective gatekeeper service through the screening of calls and management of CEO's time and other correspondence as required- Coordination of extensive travel arrangements and itineraries, including but not limited to flight bookings, visa requirements and hotel bookings- Preparation of CEO budget and processing of expenses- Provision of executive and administrative support including but not limited to the monitoring and updating of internal knowledgebase system and company structures- Managing and coordinating ad-hoc projects, including but not limited to office related matters- The provision of support for personal matters including travel, household and other ad-hoc areas will also be required- Working with the Office Manager and providing cover or support where necessaryRequirements:- A minimum of 5 years of relevant PA experience, including experience at Board Level- A degree in a business-related subject would be desirable- Highly organised with the ability to manage and prioritise workload effectively- An ability to handle confidential and sensitive information with the highest level of discretion and integrity- An ability to plan ahead and anticipate events, combined with a solutions-focused approach to tasks and projects- Excellent verbal and written communication skills with a professional telephone manner- Logical problem-solving skills- Excellent Word, Excel and Powerpoint skills- An approachable individual, with a proactive 'can-do' attitude and ability to work under pressureIf this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
My client is an independent luxury prestige sports car dealer with a global reputation for high end bespoke restoration, servicing, and retail of luxury cars. Everything is undertaken in house using their own in-house expert and time served technicians in their onsite workshops, paint room, trim rooms, and beautiful car showroom all under one roof. They are truly expert in providing total end to end solutions for the discerning car enthusiasts that require an unrivalled attention to detail and expertise synonymous with specialist cars. We are recruiting for a brilliant PA position. The role is to support the busy CEO & Founder, a serial entrepreneur, with all administrative duties to support his daily activities and business as a Personal Assistant. The Executive Assistant will act as their right-hand person, undertake the diary and travel management of the CEO and ensure everything is prepared and readily available for their meetings/client appointments/car photo and video shoots on site and off location to take place successfully. Office management duties will also be involved from managing reception, receiving enquiries for car sales, car servicing and bespoke restoration projects and managing them through from an administrative perspective to ensure excellent customer service levels. The Executive Assistant will also be the front of house, meet and greet clients on site to the show room and provide excellent follow up to enquiries made/appointments undertaken. Typing up and sending out car valuations, raising invoices, ensuring specialist car parts are ordered and received to meet exacting restoration project timelines are all part of the multifaceted PA role. We are looking for a PA who takes significant pride in their work and surroundings. As a PA in this luxury car business, you must have a natural passion for luxury and specialist cars. An exceptional level of attention to detail is a must, someone who is super organised who can multitask to ensure multiple tasks/projects are completed seamlessly to delight the customer and make the work life of this fast paced and dynamic CEO easy and successful. The incoming Personal Assistant will have a minimum 3 years' experience of working as an Executive Assistant or PA ideally within super car retail or luxury car servicing/restoration, property development, wealth management or investment banking or similar industry. An ability to communicate excellently both verbally, in writing and someone who is excellently presented to represent the luxury car brands found on premises is a must. It is important that this PA can converse equally as well with high net worth clients through to mechanics, cleaners, suppliers all important to ensure the beautiful show room is sparkling, each client feels special and delighted when the cars are handed over from a sale or service or restoration project, and every business administration task is completed to the most exacting of standards speciality car clients deserve. A full, clean valid UK driving license is required as you may well need to drive a specialist car to a photo shoot ever now and then! You must have the Right to Work in the UK right now and have an excellent command of the English language.
May 01, 2024
Full time
My client is an independent luxury prestige sports car dealer with a global reputation for high end bespoke restoration, servicing, and retail of luxury cars. Everything is undertaken in house using their own in-house expert and time served technicians in their onsite workshops, paint room, trim rooms, and beautiful car showroom all under one roof. They are truly expert in providing total end to end solutions for the discerning car enthusiasts that require an unrivalled attention to detail and expertise synonymous with specialist cars. We are recruiting for a brilliant PA position. The role is to support the busy CEO & Founder, a serial entrepreneur, with all administrative duties to support his daily activities and business as a Personal Assistant. The Executive Assistant will act as their right-hand person, undertake the diary and travel management of the CEO and ensure everything is prepared and readily available for their meetings/client appointments/car photo and video shoots on site and off location to take place successfully. Office management duties will also be involved from managing reception, receiving enquiries for car sales, car servicing and bespoke restoration projects and managing them through from an administrative perspective to ensure excellent customer service levels. The Executive Assistant will also be the front of house, meet and greet clients on site to the show room and provide excellent follow up to enquiries made/appointments undertaken. Typing up and sending out car valuations, raising invoices, ensuring specialist car parts are ordered and received to meet exacting restoration project timelines are all part of the multifaceted PA role. We are looking for a PA who takes significant pride in their work and surroundings. As a PA in this luxury car business, you must have a natural passion for luxury and specialist cars. An exceptional level of attention to detail is a must, someone who is super organised who can multitask to ensure multiple tasks/projects are completed seamlessly to delight the customer and make the work life of this fast paced and dynamic CEO easy and successful. The incoming Personal Assistant will have a minimum 3 years' experience of working as an Executive Assistant or PA ideally within super car retail or luxury car servicing/restoration, property development, wealth management or investment banking or similar industry. An ability to communicate excellently both verbally, in writing and someone who is excellently presented to represent the luxury car brands found on premises is a must. It is important that this PA can converse equally as well with high net worth clients through to mechanics, cleaners, suppliers all important to ensure the beautiful show room is sparkling, each client feels special and delighted when the cars are handed over from a sale or service or restoration project, and every business administration task is completed to the most exacting of standards speciality car clients deserve. A full, clean valid UK driving license is required as you may well need to drive a specialist car to a photo shoot ever now and then! You must have the Right to Work in the UK right now and have an excellent command of the English language.
Executive Assistant - C-Suite - Global Insurance 6 month temp role Hybrid Working Arrangement Our client seeks a dynamic and traditional Executive Assistant role within the C-Suite realm. We are in search of an accomplished Executive Assistant to join a reputable Global Insurance Firm based in London City for a 6 month period. In this position, the selected candidate will provide comprehensive support to the CEO, attending to their organisational and administrative requirements. Key Responsibilities: Efficiently manage the CEO's intricate and demanding schedule Coordinate international travel arrangements, encompassing transportation, accommodations, visas, etc. Oversee the CEO's active email correspondence Handle expense processing Coordinate various events, including meetings, breakfasts, lunches, dinners, and conferences Facilitate the planning and logistics for Board meetings, including agenda management and preparation Serve as a professional gatekeeper Record and transcribe meeting minutes Undertake additional ad hoc administrative tasks as needed Qualifications: The ideal candidate will possess a robust background supporting C-Suite executives, preferably within the Insurance or Financial Services sectors. Essential qualifications include advanced proficiency in MS Office applications, particularly PowerPoint, Word, Excel, and Outlook. Additionally, strong communication skills, meticulous attention to detail, analytical thinking, and exceptional business acumen are paramount. The successful candidate will exhibit natural interpersonal abilities, adeptness at relationship-building across all levels, and a capacity to perform effectively under pressure within tight deadlines. If you meet the requisite criteria, are available for an immediate start, and have prior experience as a C-Suite Executive Assistant in the Insurance sector, we encourage you to submit your application for consideration today. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
May 01, 2024
Full time
Executive Assistant - C-Suite - Global Insurance 6 month temp role Hybrid Working Arrangement Our client seeks a dynamic and traditional Executive Assistant role within the C-Suite realm. We are in search of an accomplished Executive Assistant to join a reputable Global Insurance Firm based in London City for a 6 month period. In this position, the selected candidate will provide comprehensive support to the CEO, attending to their organisational and administrative requirements. Key Responsibilities: Efficiently manage the CEO's intricate and demanding schedule Coordinate international travel arrangements, encompassing transportation, accommodations, visas, etc. Oversee the CEO's active email correspondence Handle expense processing Coordinate various events, including meetings, breakfasts, lunches, dinners, and conferences Facilitate the planning and logistics for Board meetings, including agenda management and preparation Serve as a professional gatekeeper Record and transcribe meeting minutes Undertake additional ad hoc administrative tasks as needed Qualifications: The ideal candidate will possess a robust background supporting C-Suite executives, preferably within the Insurance or Financial Services sectors. Essential qualifications include advanced proficiency in MS Office applications, particularly PowerPoint, Word, Excel, and Outlook. Additionally, strong communication skills, meticulous attention to detail, analytical thinking, and exceptional business acumen are paramount. The successful candidate will exhibit natural interpersonal abilities, adeptness at relationship-building across all levels, and a capacity to perform effectively under pressure within tight deadlines. If you meet the requisite criteria, are available for an immediate start, and have prior experience as a C-Suite Executive Assistant in the Insurance sector, we encourage you to submit your application for consideration today. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
We are inviting for an applications of Executive Assistant to CEO for an International Bank based in London. JOB ROLE This role sits within the SBIUK Bank Ltd currently located at Hygiea House and the primary function is to provide comprehensive administrative support to SBIUK ED's Office and function as Executive Assistant to ED & DyCEO. JOB RESPONSIBILITY Manage Calendar and appointments of ED & DyCEO Assist in Administration of the ED & DyCEO's Office in coordination with GBAdepartment Prepare and edit correspondence, communications, presentations and otherdocuments File and retrieve documents Assemble and analyse data to prepare reports, data reconciliation, power pointpresentations etc. Arrange and coordinate meetings and events Monitor, respond to and distribute incoming communications Answer and manage incoming calls Receive and interact with incoming visitors Interact with external clients Co-ordinate project-based work Minute taking of various meetings Any other assignment as decided by the ED & DyCEO COMPETENCY Proficient computer skills and in-depth knowledge of relevant software such as MSOffice Suite. Knowledge of standard office administrative practices and procedures. Organizational and planning skills. Communication skills - good oral and written communication skills Information gathering and information monitoring skills Excellent interpersonal skills.
May 01, 2024
Full time
We are inviting for an applications of Executive Assistant to CEO for an International Bank based in London. JOB ROLE This role sits within the SBIUK Bank Ltd currently located at Hygiea House and the primary function is to provide comprehensive administrative support to SBIUK ED's Office and function as Executive Assistant to ED & DyCEO. JOB RESPONSIBILITY Manage Calendar and appointments of ED & DyCEO Assist in Administration of the ED & DyCEO's Office in coordination with GBAdepartment Prepare and edit correspondence, communications, presentations and otherdocuments File and retrieve documents Assemble and analyse data to prepare reports, data reconciliation, power pointpresentations etc. Arrange and coordinate meetings and events Monitor, respond to and distribute incoming communications Answer and manage incoming calls Receive and interact with incoming visitors Interact with external clients Co-ordinate project-based work Minute taking of various meetings Any other assignment as decided by the ED & DyCEO COMPETENCY Proficient computer skills and in-depth knowledge of relevant software such as MSOffice Suite. Knowledge of standard office administrative practices and procedures. Organizational and planning skills. Communication skills - good oral and written communication skills Information gathering and information monitoring skills Excellent interpersonal skills.
This position involves providing comprehensive and proactive support to the CEO and their team in a renowned financial services firm. The role requires an Executive Assistant with excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Client Details Our client is a prominent player in the financial services industry, boasting a team of over 500 employees across multiple locations. This London-based firm is known for its exceptional services and commitment to creating a supportive and collaborative work environment. Description Provide administrative support to the Partner and team. Manage busy diaries and coordinate meetings. Prepare and edit correspondence, reports, and presentations. Handle sensitive and confidential information with discretion. Develop and maintain effective systems for tracking and reporting. Liaise with internal and external stakeholders. Manage travel arrangements and expense reports. Participate in team projects and initiatives as required. Profile A successful Executive Assistant should have: Experience as an Executive Assistant within a Private Equity or Investment Bank Experience working within a boutique firm is preferred You must be happy to go in to the office 5 days a week Excellent communication and interpersonal skills. Proficiency in MS Office and other office management tools. The ability to manage multiple tasks and meet deadlines. A proactive approach and the ability to work independently. Strong attention to detail and problem-solving skills. Job Offer A comprehensive benefits package. Generous holiday leave. A supportive and collaborative work culture. Opportunities for professional development and growth. We encourage all eligible candidates to apply for this exciting opportunity in the financial services industry in London.
May 01, 2024
Full time
This position involves providing comprehensive and proactive support to the CEO and their team in a renowned financial services firm. The role requires an Executive Assistant with excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Client Details Our client is a prominent player in the financial services industry, boasting a team of over 500 employees across multiple locations. This London-based firm is known for its exceptional services and commitment to creating a supportive and collaborative work environment. Description Provide administrative support to the Partner and team. Manage busy diaries and coordinate meetings. Prepare and edit correspondence, reports, and presentations. Handle sensitive and confidential information with discretion. Develop and maintain effective systems for tracking and reporting. Liaise with internal and external stakeholders. Manage travel arrangements and expense reports. Participate in team projects and initiatives as required. Profile A successful Executive Assistant should have: Experience as an Executive Assistant within a Private Equity or Investment Bank Experience working within a boutique firm is preferred You must be happy to go in to the office 5 days a week Excellent communication and interpersonal skills. Proficiency in MS Office and other office management tools. The ability to manage multiple tasks and meet deadlines. A proactive approach and the ability to work independently. Strong attention to detail and problem-solving skills. Job Offer A comprehensive benefits package. Generous holiday leave. A supportive and collaborative work culture. Opportunities for professional development and growth. We encourage all eligible candidates to apply for this exciting opportunity in the financial services industry in London.
Head of Accounting & Fund Administration, EVP page is loaded Head of Accounting & Fund Administration, EVP Bewerben locations London, England Krakow, Poland Luxembourg, Luxembourg Dublin 18, Ireland Milan, Italy time type Full time posted on Gestern ausgeschrieben job requisition id R-747711 This business critical role is based in Europe. We are open to considering qualified candidates based in significant locations where we operate in Europe which includes the UK, Ireland, Germany, Poland. Switzerland, Italy or Luxembourg. State Street is a global provider with $44 trillion in assets under custody and/or administration and $3.7 trillion under management. Our investment servicing business provides solutions to some of the worlds most sophisticated institutional investors through our enterprise outsourcing capabilities, underpinned by our integrated front-to-back State Street Alpha SM platform. Global Delivery manages our custody, accounting, fund administration, alternatives, middle office, transfer agency and on-boarding operations. Our team of close to 23,000 employees operate across 22 countries around the world delivering integrated solutions to support our clients as they grow and innovate creating better outcomes for the people they serve. Figures as of Q3 2023 The Head of Accounting & Fund Administration is responsible for organization, management and delivery of the entire suite of accounting and related services to clients. The Head of Accounting & Fund Administration is a member of the Global Delivery Leadership team and Investment Services Extended Management Team. They have accountability for operations, service delivery to clients as well as driving strategy to ensure we deliver on financial, control and other priorities. The Head of Accounting & Fund Administration is responsible for leading, and developing a global team of over 7,500 people focused on the following core activities; Multi-jurisdictional accounting including daily share class net asset value calculation Maintaining client books and records in accordance with agreed accounting standards Asset valuation and securities pricing including portfolio valuation and fund fair valuation Production of financial statements, regulatory reports and provision of fund tax services Statutory reporting to clients, regulatory authorities and other agreed third parties The Head of Accounting & Fund Administration is responsible and accountable for ensuring: Accounting and fund administration activities are performed, and services are delivered to clients in accordance with all contractual and client service level agreements. High standards of accuracy and timeliness, delivering services in an efficient and controlled manner with a continuous focus on improving quality and productivity Operating policies, procedures and controls are documented, adhered to and are compliant with relevant SOC/ISAE controls and regulatory requirements. Key metrics, performance and risk indicators are in place to track volumes, manage growth, service delivery quality, cost, productivity, efficiency and risk Financial performance to operating plan, forecasts are accurate, headcount and expenses are actively managed and agreed efficiency targets are achieved. Client relationships are actively developed and managed on a professional basis, regular operational service reviews are conducted, actions are documented and completed. Accounting and fund administration are appropriately represented, prepare for and actively participate at client meetings, presentations and due diligence reviews. Thorough review of new business and service requests including operating model design, resource and technology requirements and risk assessments Operating models are best in class, scalable, leverage global process standards where possible and clients are serviced on strategic technology platforms. Optimal organization, resources are available and advance planning occurs to cater for growth, on-boarding, conversions, regulatory and other major projects Engagement with global technology and vendors on the functional specification, testing and successful on-time delivery of new applications and/or software upgrades. Effective team building, training, development, talent and succession planning with a focus on setting challenging but realistic performance and stretch goals. Executive Committee, legal entity boards, second and third lines of defense are informed of relevant operational and service issues, risks and risk events in a timely manner. Awareness of relevant industry and product developments, market trends and regulatory changes impacting operations, our clients and market participants Development and execution of agreed business plans providing input into the formulation of Global Delivery and operations global strategy Control, risk, compliance/ethics and internal audit reviews or inspections are fully supported and there are no open or overdue actions for Accounting. Conflicts of interest (potential, actual, personal and business) are managed in accordance with corporate policy, and we operate with the highest standards of integrity Compliance with all corporate and local policies and procedures with particular focus on health and safety, operational and third party risk, resiliency and business continuity The candidate for this role will possess and/or be able to demonstrate, A proven track record at a senior global level in asset servicing or asset management. Over 15 years' leadership experience within operations and or technology Solid technical knowledge of accounting and fund services. Deep experience interfacing at a senior level with clients across product segments, third party managers and regulators Strong team leadership, coaching, mentoring, communication and presentation skills with s focus on talent management, optimizing technology and managing operational risk Excellent leadership skills influencing global cross-functional teams with a focus on pro-active communication and managing multiple stakeholders across the enterprise. Exceptional communication and relationship management skills, with an ability to think strategically, manage complexity, significant change and multiple key priorities. Commercially astute with an ability to manage during periods of uncertainty with extensive experience in managing client service delivery and business growth. Demonstrated resiliency and track record of driving operational improvement; Energy, enthusiasm and an obsession with service quality and delivering to clients/stakeholders. A relevant graduate degree or master's qualification that can be leveraged in this role. Ähnliche Stellen (5) Fund accounting - IMA Italy- Senior Associate locations Milan, Italy time type Full time posted on Vor 17 Tagen ausgeschrieben Fund Accounting- Senior Associate locations Zurich, Switzerland time type Full time posted on Vor 23 Tagen ausgeschrieben Alternatives Fund Accounting & Administration, Assistant Vice President locations Luxembourg, Luxembourg time type Full time posted on Vor 2 Tagen ausgeschrieben Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It's also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You'll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us. As an Affirmative Action/Equal Opportunity Employer, we consider applications for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. For more information, for U.S. jobs only, please read our CEO Statement .
Apr 25, 2024
Full time
Head of Accounting & Fund Administration, EVP page is loaded Head of Accounting & Fund Administration, EVP Bewerben locations London, England Krakow, Poland Luxembourg, Luxembourg Dublin 18, Ireland Milan, Italy time type Full time posted on Gestern ausgeschrieben job requisition id R-747711 This business critical role is based in Europe. We are open to considering qualified candidates based in significant locations where we operate in Europe which includes the UK, Ireland, Germany, Poland. Switzerland, Italy or Luxembourg. State Street is a global provider with $44 trillion in assets under custody and/or administration and $3.7 trillion under management. Our investment servicing business provides solutions to some of the worlds most sophisticated institutional investors through our enterprise outsourcing capabilities, underpinned by our integrated front-to-back State Street Alpha SM platform. Global Delivery manages our custody, accounting, fund administration, alternatives, middle office, transfer agency and on-boarding operations. Our team of close to 23,000 employees operate across 22 countries around the world delivering integrated solutions to support our clients as they grow and innovate creating better outcomes for the people they serve. Figures as of Q3 2023 The Head of Accounting & Fund Administration is responsible for organization, management and delivery of the entire suite of accounting and related services to clients. The Head of Accounting & Fund Administration is a member of the Global Delivery Leadership team and Investment Services Extended Management Team. They have accountability for operations, service delivery to clients as well as driving strategy to ensure we deliver on financial, control and other priorities. The Head of Accounting & Fund Administration is responsible for leading, and developing a global team of over 7,500 people focused on the following core activities; Multi-jurisdictional accounting including daily share class net asset value calculation Maintaining client books and records in accordance with agreed accounting standards Asset valuation and securities pricing including portfolio valuation and fund fair valuation Production of financial statements, regulatory reports and provision of fund tax services Statutory reporting to clients, regulatory authorities and other agreed third parties The Head of Accounting & Fund Administration is responsible and accountable for ensuring: Accounting and fund administration activities are performed, and services are delivered to clients in accordance with all contractual and client service level agreements. High standards of accuracy and timeliness, delivering services in an efficient and controlled manner with a continuous focus on improving quality and productivity Operating policies, procedures and controls are documented, adhered to and are compliant with relevant SOC/ISAE controls and regulatory requirements. Key metrics, performance and risk indicators are in place to track volumes, manage growth, service delivery quality, cost, productivity, efficiency and risk Financial performance to operating plan, forecasts are accurate, headcount and expenses are actively managed and agreed efficiency targets are achieved. Client relationships are actively developed and managed on a professional basis, regular operational service reviews are conducted, actions are documented and completed. Accounting and fund administration are appropriately represented, prepare for and actively participate at client meetings, presentations and due diligence reviews. Thorough review of new business and service requests including operating model design, resource and technology requirements and risk assessments Operating models are best in class, scalable, leverage global process standards where possible and clients are serviced on strategic technology platforms. Optimal organization, resources are available and advance planning occurs to cater for growth, on-boarding, conversions, regulatory and other major projects Engagement with global technology and vendors on the functional specification, testing and successful on-time delivery of new applications and/or software upgrades. Effective team building, training, development, talent and succession planning with a focus on setting challenging but realistic performance and stretch goals. Executive Committee, legal entity boards, second and third lines of defense are informed of relevant operational and service issues, risks and risk events in a timely manner. Awareness of relevant industry and product developments, market trends and regulatory changes impacting operations, our clients and market participants Development and execution of agreed business plans providing input into the formulation of Global Delivery and operations global strategy Control, risk, compliance/ethics and internal audit reviews or inspections are fully supported and there are no open or overdue actions for Accounting. Conflicts of interest (potential, actual, personal and business) are managed in accordance with corporate policy, and we operate with the highest standards of integrity Compliance with all corporate and local policies and procedures with particular focus on health and safety, operational and third party risk, resiliency and business continuity The candidate for this role will possess and/or be able to demonstrate, A proven track record at a senior global level in asset servicing or asset management. Over 15 years' leadership experience within operations and or technology Solid technical knowledge of accounting and fund services. Deep experience interfacing at a senior level with clients across product segments, third party managers and regulators Strong team leadership, coaching, mentoring, communication and presentation skills with s focus on talent management, optimizing technology and managing operational risk Excellent leadership skills influencing global cross-functional teams with a focus on pro-active communication and managing multiple stakeholders across the enterprise. Exceptional communication and relationship management skills, with an ability to think strategically, manage complexity, significant change and multiple key priorities. Commercially astute with an ability to manage during periods of uncertainty with extensive experience in managing client service delivery and business growth. Demonstrated resiliency and track record of driving operational improvement; Energy, enthusiasm and an obsession with service quality and delivering to clients/stakeholders. A relevant graduate degree or master's qualification that can be leveraged in this role. Ähnliche Stellen (5) Fund accounting - IMA Italy- Senior Associate locations Milan, Italy time type Full time posted on Vor 17 Tagen ausgeschrieben Fund Accounting- Senior Associate locations Zurich, Switzerland time type Full time posted on Vor 23 Tagen ausgeschrieben Alternatives Fund Accounting & Administration, Assistant Vice President locations Luxembourg, Luxembourg time type Full time posted on Vor 2 Tagen ausgeschrieben Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It's also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You'll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us. As an Affirmative Action/Equal Opportunity Employer, we consider applications for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. For more information, for U.S. jobs only, please read our CEO Statement .
Personal Assistant, Ashford Full Time Permanent - Office Based £35,000 - £40,000 DOE 35 hours per week Are you an polished, pro-active and professional PA seeking a fantastic new opportunity?! If so then this could be the ideal role for you! We are delighted to be exclusively representing a fantastic organisation in bringing to market a rare PA role based in the heart of Ashford. Working 1:1 to support the CEO of our well-established client who are a B2B business servicing various manual handling industries, the successful Personal Assistant will be a professional and attentive PA who can work against tight deadlines within a fast-paced environment demonstrating an exceptional attention to detail. It is vital to note that there is no hybrid working for this position. Duties of this Personal Assistant role include: Diary and email management. Acting as gatekeeper for the CEO. Extensive travel arrangements, organising meetings and events, putting together detailed itineraries. Liaising with internal and external stakeholders in various departments. General office maintenance including managing the post. Conducting research prior to meetings and preparing agendas. Building strong relationships with key stakeholders and other internal departments. Email correspondence, managing inbox and online diary. Any other ad-hoc duties. To bag yourself an interview for this PA role you will have: Solid previous experience supporting at Board level on a 1:1 basis as a PA. The confidence and gravitas to make decisions independently and proactively use your initiative. Advanced MS Office skills, as well as being generally 'tech savvy'. A calm, considered approach, able to remain unflappable under pressure. Excellent communication and interpersonal skills. Meticulous attention to detail. The ability to multitask and prioritise in an ever-changing environment. An incredibly organised and methodical approach. A great personality with a team centered approach. This is a fantastic opportunity to join a company who really value and invest in their staff and offer a rare 35 hour working week! You will be offered a competitive salary dependent on experience as well as a generous benefits package, including 23 days annual leave + BH, increasing annually to a maximum of 28 days + BH, flexi time between 8am and 6pm, private healthcare, private pension, gym membership. Finally, you will be working with a great, collaborative team WHAT ARE YOU WAITING FOR - THIS ROLE WON'T BE AROUND FOR LONG AND YOU WILL NOT SEE IT ADVERTISED ANYWHERE ELSE! Please note, due to the volume of applicants, we will only be able to discuss this role with candidates who have applied by uploading an up-to-date CV. We are unable to contact every candidate, but will get back to shortlisted candidates within 48 hours. This role is being handled by Hannah Sladden, Recruitment Consultant for Pearson Whiffin Recruitment. Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent's leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Apr 23, 2024
Full time
Personal Assistant, Ashford Full Time Permanent - Office Based £35,000 - £40,000 DOE 35 hours per week Are you an polished, pro-active and professional PA seeking a fantastic new opportunity?! If so then this could be the ideal role for you! We are delighted to be exclusively representing a fantastic organisation in bringing to market a rare PA role based in the heart of Ashford. Working 1:1 to support the CEO of our well-established client who are a B2B business servicing various manual handling industries, the successful Personal Assistant will be a professional and attentive PA who can work against tight deadlines within a fast-paced environment demonstrating an exceptional attention to detail. It is vital to note that there is no hybrid working for this position. Duties of this Personal Assistant role include: Diary and email management. Acting as gatekeeper for the CEO. Extensive travel arrangements, organising meetings and events, putting together detailed itineraries. Liaising with internal and external stakeholders in various departments. General office maintenance including managing the post. Conducting research prior to meetings and preparing agendas. Building strong relationships with key stakeholders and other internal departments. Email correspondence, managing inbox and online diary. Any other ad-hoc duties. To bag yourself an interview for this PA role you will have: Solid previous experience supporting at Board level on a 1:1 basis as a PA. The confidence and gravitas to make decisions independently and proactively use your initiative. Advanced MS Office skills, as well as being generally 'tech savvy'. A calm, considered approach, able to remain unflappable under pressure. Excellent communication and interpersonal skills. Meticulous attention to detail. The ability to multitask and prioritise in an ever-changing environment. An incredibly organised and methodical approach. A great personality with a team centered approach. This is a fantastic opportunity to join a company who really value and invest in their staff and offer a rare 35 hour working week! You will be offered a competitive salary dependent on experience as well as a generous benefits package, including 23 days annual leave + BH, increasing annually to a maximum of 28 days + BH, flexi time between 8am and 6pm, private healthcare, private pension, gym membership. Finally, you will be working with a great, collaborative team WHAT ARE YOU WAITING FOR - THIS ROLE WON'T BE AROUND FOR LONG AND YOU WILL NOT SEE IT ADVERTISED ANYWHERE ELSE! Please note, due to the volume of applicants, we will only be able to discuss this role with candidates who have applied by uploading an up-to-date CV. We are unable to contact every candidate, but will get back to shortlisted candidates within 48 hours. This role is being handled by Hannah Sladden, Recruitment Consultant for Pearson Whiffin Recruitment. Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent's leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
THE MEDICAL SOCIETY OF LONDON - Society Secretary and Executive Assistant JOB DESCRIPTION Start Date - Early May 2024 by arrangement. Hours of Work 35 Hours per week (10-5 daily) - some flexibility 4 Evening functions per month (5-9:30) 9 Work days in two Weeks (Alternative Fridays off) 30 Days annual leave (pro rata) plus Bank Holidays Salary £30,000 rising to £32,000 after 12 months probabtion depending on experience plus 10% contribution to company or private pension scheme. Skills Capable Office Administrator including Diary and Booking Management Customer/Client interface skills; event hosting and supporting IT Competent and regular user of WORD, EXCEL, POWERPOINT and ACCESS Use of standard office machinery (Scanning, copying, and franking etc.) Basic Food Hygiene Physically able to arrange chairs etc. for clients Role The Society Secretary is a salaried position at The Medical Society of London located in Central London (Chandos Street W1G 9EB). The post holder is responsible to The Registrar (CEO) as Line Manager and, through the Registrar, to the Charity Trustees. The post holder also has duties with the Harveian Society of London and The Hunterian Society of London. The principal duties are as follows: Preparing the Annual Programme for the three Societies, liaising with the printers, in consultation with their Presidents. Contacting Speakers for their information, preparing and distributing Meeting Notices by mail and electronically. Taking bookings from members for the Annual Programme meetings and events of the Societies and collecting the payment for events. Liaising with the Porter and Catering Staff ensuring that events are set up and supported as required, including dietary requirements. Ordering food and liaising with external caterers as necessary. Attending and co-hosting evening meetings of the Societies and other events as arranged with the Registrar. This may include one weekend annually supporting the Harveian Society in Folkestone. Supporting the Registrar in the delivery of the Annual programmes of events and assisting as requested in ensuring the efficient running of the Societies. Maintaining the databases of Fellows and Members and arranging for the annual collection of subscriptions by Direct Debit and cheques. 6. Collecting and preparing manuscripts for Transactions and forwarding to the Editor. Updating the lists required for Transactions and liaising with the Printer for the printing and distribution of Transactions. 7. Preparing the Weekly programme for Lettsom House, liaising with other event organisers for numbers and requirements, completing booking proformas and ordering catering supplies. Preparing invoices for clients and presenting them. Administering the membership of the Societies, managing applications for membership, writing to new members and updating the members databases. 10. Fulfilling the role of Executive Secretary to the Hunterian Society including liaison with the President and Council in the preparation and delivery of the annual programme of events. Welcoming and hosting clients, understanding and assisting with the AV provision in the House. Assisting with the control of entry into Lettsom House 13. Assisting the Registrar in the day-to-day management of Lettsom House as agreed and covering for the Registrar when absent. To be trained in the basics of CPR and AED usage and as a Fire Marshal. Any other roles and tasks as agreed between the job holder and the Registrar.
Apr 23, 2024
Full time
THE MEDICAL SOCIETY OF LONDON - Society Secretary and Executive Assistant JOB DESCRIPTION Start Date - Early May 2024 by arrangement. Hours of Work 35 Hours per week (10-5 daily) - some flexibility 4 Evening functions per month (5-9:30) 9 Work days in two Weeks (Alternative Fridays off) 30 Days annual leave (pro rata) plus Bank Holidays Salary £30,000 rising to £32,000 after 12 months probabtion depending on experience plus 10% contribution to company or private pension scheme. Skills Capable Office Administrator including Diary and Booking Management Customer/Client interface skills; event hosting and supporting IT Competent and regular user of WORD, EXCEL, POWERPOINT and ACCESS Use of standard office machinery (Scanning, copying, and franking etc.) Basic Food Hygiene Physically able to arrange chairs etc. for clients Role The Society Secretary is a salaried position at The Medical Society of London located in Central London (Chandos Street W1G 9EB). The post holder is responsible to The Registrar (CEO) as Line Manager and, through the Registrar, to the Charity Trustees. The post holder also has duties with the Harveian Society of London and The Hunterian Society of London. The principal duties are as follows: Preparing the Annual Programme for the three Societies, liaising with the printers, in consultation with their Presidents. Contacting Speakers for their information, preparing and distributing Meeting Notices by mail and electronically. Taking bookings from members for the Annual Programme meetings and events of the Societies and collecting the payment for events. Liaising with the Porter and Catering Staff ensuring that events are set up and supported as required, including dietary requirements. Ordering food and liaising with external caterers as necessary. Attending and co-hosting evening meetings of the Societies and other events as arranged with the Registrar. This may include one weekend annually supporting the Harveian Society in Folkestone. Supporting the Registrar in the delivery of the Annual programmes of events and assisting as requested in ensuring the efficient running of the Societies. Maintaining the databases of Fellows and Members and arranging for the annual collection of subscriptions by Direct Debit and cheques. 6. Collecting and preparing manuscripts for Transactions and forwarding to the Editor. Updating the lists required for Transactions and liaising with the Printer for the printing and distribution of Transactions. 7. Preparing the Weekly programme for Lettsom House, liaising with other event organisers for numbers and requirements, completing booking proformas and ordering catering supplies. Preparing invoices for clients and presenting them. Administering the membership of the Societies, managing applications for membership, writing to new members and updating the members databases. 10. Fulfilling the role of Executive Secretary to the Hunterian Society including liaison with the President and Council in the preparation and delivery of the annual programme of events. Welcoming and hosting clients, understanding and assisting with the AV provision in the House. Assisting with the control of entry into Lettsom House 13. Assisting the Registrar in the day-to-day management of Lettsom House as agreed and covering for the Registrar when absent. To be trained in the basics of CPR and AED usage and as a Fire Marshal. Any other roles and tasks as agreed between the job holder and the Registrar.
Job Title: Executive Assistant to Director Duration: Permanent Salary: £35,000 - £40,000 DOE Location: Birmingham Robert Half are currently recruiting for an Executive Assistant on a permanent basis supporting the CEO and the wider management team. Reporting directly into the CEO providing secretarial support. Responsibilities E.A / P.A to CEO Report writing Ability to manage and work with multiple projects and tasks at the same time Presentation preparation & organisation Managing budgets, expense reporting Attending meetings and minutes taking Responding to routine enquiries and liaising with key stakeholders Assisting the CEO and Directors with diary management, travel arrangements and expenses Audio Typing Proactively communicates with colleagues & management teams Problem solver Completes own work under minimal supervision and guidance Skills & Experience Excellent attention to detail High level of numeracy Experience working at an advanced level of Excel, Word & PowerPoint Self-starter and able to prioritise workload Working to tight deadlines Excellent clear communication in writing and verbally Strong interpersonal and influencing skills. Minimum of 3 years experience within a similiar role Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
Apr 23, 2024
Full time
Job Title: Executive Assistant to Director Duration: Permanent Salary: £35,000 - £40,000 DOE Location: Birmingham Robert Half are currently recruiting for an Executive Assistant on a permanent basis supporting the CEO and the wider management team. Reporting directly into the CEO providing secretarial support. Responsibilities E.A / P.A to CEO Report writing Ability to manage and work with multiple projects and tasks at the same time Presentation preparation & organisation Managing budgets, expense reporting Attending meetings and minutes taking Responding to routine enquiries and liaising with key stakeholders Assisting the CEO and Directors with diary management, travel arrangements and expenses Audio Typing Proactively communicates with colleagues & management teams Problem solver Completes own work under minimal supervision and guidance Skills & Experience Excellent attention to detail High level of numeracy Experience working at an advanced level of Excel, Word & PowerPoint Self-starter and able to prioritise workload Working to tight deadlines Excellent clear communication in writing and verbally Strong interpersonal and influencing skills. Minimum of 3 years experience within a similiar role Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
Executive Assistant - £30,000 - Chelmsford (Office-based) The Role Do you possess at least 3 years' experience as a personal or executive assistant? Are you pro-active and highly organised? If so, we have an exciting opportunity for you. We are a leading company providing business coaching and training services to business owners and entrepreneurs, looking to appoint an experienced Executive Assistant to our growing team. You will play a pivotal role in supporting our Directors as they lead and drive our organisation forward. Reporting directly to CEO and collaborating closely with the Chief Operating Officer (COO), you will provide essential administrative and business support to ensure the smooth functioning of our operations and the cultivation of a thriving company culture. If you're ready to embark on an exciting journey with us and play a crucial role in shaping the future of Big Business Events, we invite you to apply now. Key Responsibilities: Report to CEO Adam Stott and work directly with David Smith, Chief Operating Officer (COO) Maintain the inbox and calendar for the CEO, including scheduling meetings, events, appointments, speaking engagements, and travel. Be proactive in managing time on behalf of the Directors to achieve efficiency, identifying obstacles and drains of time issues and providing solutions. Providing general administrative support for COO and other senior management as directly by COO. Handle all HR requirements, employee related issues and all HR related documentation, such as handbook and employee contracts, with support from external HR contractor. Handle all recruitment, hold interviews, and manage inductions and staff training schedules. Play an active role in promoting leadership throughout the organisation and fostering an ever-thriving company culture. Help the Directors to achieve excellent communication throughout the business. Aiding and monitoring budgets and expenses. Manage the flow of team meetings, communicating agendas and follow-ups from previews meetings, taking minutes from meetings and sharing action, following up on actions pre-meeting. Other assigned duties. The Company Big Business Events have been helping Business Owners, Entrepreneurs and Celebrities build, grow, and scale the business of their dreams since 2016. Founded by Internationally renowned speaker and business coach Adam Stott (Forbes Coaches Council, Rich House Poor House) we offer comprehensive online and in-person coaching programs and events to business owners at every level of the business journey. The Person A minimum of 3 years' experience as a Personal or Executive Assistant is essential. Excellent communication skills. Ability to prioritise a varied workload. Excellent organisational skills. Proficient with Microsoft office packages. We offer a dynamic and fulfilling career path, with the opportunity to grow and develop your skills in a vibrant and supportive environment. So, if you're looking for an exciting job with lots of potential, apply now!
Apr 22, 2024
Full time
Executive Assistant - £30,000 - Chelmsford (Office-based) The Role Do you possess at least 3 years' experience as a personal or executive assistant? Are you pro-active and highly organised? If so, we have an exciting opportunity for you. We are a leading company providing business coaching and training services to business owners and entrepreneurs, looking to appoint an experienced Executive Assistant to our growing team. You will play a pivotal role in supporting our Directors as they lead and drive our organisation forward. Reporting directly to CEO and collaborating closely with the Chief Operating Officer (COO), you will provide essential administrative and business support to ensure the smooth functioning of our operations and the cultivation of a thriving company culture. If you're ready to embark on an exciting journey with us and play a crucial role in shaping the future of Big Business Events, we invite you to apply now. Key Responsibilities: Report to CEO Adam Stott and work directly with David Smith, Chief Operating Officer (COO) Maintain the inbox and calendar for the CEO, including scheduling meetings, events, appointments, speaking engagements, and travel. Be proactive in managing time on behalf of the Directors to achieve efficiency, identifying obstacles and drains of time issues and providing solutions. Providing general administrative support for COO and other senior management as directly by COO. Handle all HR requirements, employee related issues and all HR related documentation, such as handbook and employee contracts, with support from external HR contractor. Handle all recruitment, hold interviews, and manage inductions and staff training schedules. Play an active role in promoting leadership throughout the organisation and fostering an ever-thriving company culture. Help the Directors to achieve excellent communication throughout the business. Aiding and monitoring budgets and expenses. Manage the flow of team meetings, communicating agendas and follow-ups from previews meetings, taking minutes from meetings and sharing action, following up on actions pre-meeting. Other assigned duties. The Company Big Business Events have been helping Business Owners, Entrepreneurs and Celebrities build, grow, and scale the business of their dreams since 2016. Founded by Internationally renowned speaker and business coach Adam Stott (Forbes Coaches Council, Rich House Poor House) we offer comprehensive online and in-person coaching programs and events to business owners at every level of the business journey. The Person A minimum of 3 years' experience as a Personal or Executive Assistant is essential. Excellent communication skills. Ability to prioritise a varied workload. Excellent organisational skills. Proficient with Microsoft office packages. We offer a dynamic and fulfilling career path, with the opportunity to grow and develop your skills in a vibrant and supportive environment. So, if you're looking for an exciting job with lots of potential, apply now!
Quick Registration First Name Last Name e-mail Phone Sector Location Operations Assistant - Insurance . to £38,000This We are looking for a Futures Clearings Operations Specialist.You Our client is a Global commerce and technology firm, We are looking for a Futures Clearings Operations Specialist.You Controls and Operations Analyst. to £50,000 + full Date: 26 Apr 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £28000 - 32000 per annum Email: Ref: db We are looking for a Graduate with a minimum of 12 months experience within an Investent Management or financial Services firm to provide Business Management and Research Support to the COO and CEO of a prestigious UK Wealth And Investment Management firm. Work closely with the COO to support the smooth running of the firm, including meeting organization, documentation preparation and following up day-to-day issues and projects with department heads and others across the firm. Provide additional support to the COO and CEO for projects, business cases and presentations. Main Duties Business Management/ Research for the COO and CEO - On a day-to-day basis, support the COO in investigation and resolution of BAU issues to help ensure the smooth running of the firm. - Assist with preparation of presentations, board papers, strategy documents and other papers. - Take on direct responsibility for other on-going or ad hoc processes as required. - As necessary, assess new requirements and work with the appropriate business area(s) to embed into BAU. - Represent the COO in project meetings as required - Work with the MI team to maintain and improve operational MI/BI over time - Meeting preparation - Liaise with contributors to ensure papers are provided and meeting packs are prepared on a timely basis - For some committees, and all ad hoc meetings, take minutes - Maintain action lists, project logs and trackers, and ensure progress between meetings - Good soft skills as well as an ability to understand and communicate technical details - Must be able to work well with people at all levels of the organisation - Proactive in identifying issues and areas requiring improvement, and ensuring resolution - Good time management, and ability to work under pressure, managing multiple tasks with competing deadlines - Skilled in using Microsoft Office products, in particular advanced Excel and proficiency in PowerPoint - Experience in an Investment Management business, with some exposure to operational systems and processes, regulatory change, and projects, would be an advantage KPI's - Accurate and punctual completion of tasks - Maintain a positive relationship with colleagues - Positive cultural impact on working environment - Successful delivery of key projects / project support - Successful identification of relevant BI/MI measures and delivery of associated tools
Apr 21, 2024
Full time
Quick Registration First Name Last Name e-mail Phone Sector Location Operations Assistant - Insurance . to £38,000This We are looking for a Futures Clearings Operations Specialist.You Our client is a Global commerce and technology firm, We are looking for a Futures Clearings Operations Specialist.You Controls and Operations Analyst. to £50,000 + full Date: 26 Apr 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £28000 - 32000 per annum Email: Ref: db We are looking for a Graduate with a minimum of 12 months experience within an Investent Management or financial Services firm to provide Business Management and Research Support to the COO and CEO of a prestigious UK Wealth And Investment Management firm. Work closely with the COO to support the smooth running of the firm, including meeting organization, documentation preparation and following up day-to-day issues and projects with department heads and others across the firm. Provide additional support to the COO and CEO for projects, business cases and presentations. Main Duties Business Management/ Research for the COO and CEO - On a day-to-day basis, support the COO in investigation and resolution of BAU issues to help ensure the smooth running of the firm. - Assist with preparation of presentations, board papers, strategy documents and other papers. - Take on direct responsibility for other on-going or ad hoc processes as required. - As necessary, assess new requirements and work with the appropriate business area(s) to embed into BAU. - Represent the COO in project meetings as required - Work with the MI team to maintain and improve operational MI/BI over time - Meeting preparation - Liaise with contributors to ensure papers are provided and meeting packs are prepared on a timely basis - For some committees, and all ad hoc meetings, take minutes - Maintain action lists, project logs and trackers, and ensure progress between meetings - Good soft skills as well as an ability to understand and communicate technical details - Must be able to work well with people at all levels of the organisation - Proactive in identifying issues and areas requiring improvement, and ensuring resolution - Good time management, and ability to work under pressure, managing multiple tasks with competing deadlines - Skilled in using Microsoft Office products, in particular advanced Excel and proficiency in PowerPoint - Experience in an Investment Management business, with some exposure to operational systems and processes, regulatory change, and projects, would be an advantage KPI's - Accurate and punctual completion of tasks - Maintain a positive relationship with colleagues - Positive cultural impact on working environment - Successful delivery of key projects / project support - Successful identification of relevant BI/MI measures and delivery of associated tools
The Executive Assistant will be responsible for providing high-level support to the Chief Operating Officer and Business Operations Manager, with responsibilities extending to the CEO and the Founder. This role is suited to individuals who derive satisfaction from supporting the effectiveness of the senior team, orchestrating complex schedules, and acting as a pivotal point of communication between important stakeholders.The ideal candidate will have a minimum of two to three years of experience in an executive administrative capacity, demonstrating a history of impeccable time and workload management. Clear and professional communication skills are vital, alongside a high standard of English, both spoken and written. Organisation, dependability, and efficiency are the bedrock of this position.Technical adeptness is crucial, with a requirement for intermediate to advanced proficiency in the Microsoft Office Suite. The sensitivity of the role calls for a discreet individual capable of managing confidential information with the highest level of discretion.Key responsibilities will encompass comprehensive diary management, travel coordination, and delivering exceptional administrative support across various functions. The Executive Assistant will also ensure meticulous record-keeping, manage the meeting calendar, receive visitors, and maintain an organised and well-supplied office environment.In recognition of their pivotal role, the successful candidate will be immersed in a stimulating environment that cherishes their input and offers a stage to refine and display their administrative expertise. This role promises a fulfilling experience for a committed professional poised to make a substantial impact in a growing organisation. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Apr 19, 2024
Full time
The Executive Assistant will be responsible for providing high-level support to the Chief Operating Officer and Business Operations Manager, with responsibilities extending to the CEO and the Founder. This role is suited to individuals who derive satisfaction from supporting the effectiveness of the senior team, orchestrating complex schedules, and acting as a pivotal point of communication between important stakeholders.The ideal candidate will have a minimum of two to three years of experience in an executive administrative capacity, demonstrating a history of impeccable time and workload management. Clear and professional communication skills are vital, alongside a high standard of English, both spoken and written. Organisation, dependability, and efficiency are the bedrock of this position.Technical adeptness is crucial, with a requirement for intermediate to advanced proficiency in the Microsoft Office Suite. The sensitivity of the role calls for a discreet individual capable of managing confidential information with the highest level of discretion.Key responsibilities will encompass comprehensive diary management, travel coordination, and delivering exceptional administrative support across various functions. The Executive Assistant will also ensure meticulous record-keeping, manage the meeting calendar, receive visitors, and maintain an organised and well-supplied office environment.In recognition of their pivotal role, the successful candidate will be immersed in a stimulating environment that cherishes their input and offers a stage to refine and display their administrative expertise. This role promises a fulfilling experience for a committed professional poised to make a substantial impact in a growing organisation. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Executive Assistant Manchester City Centre £40,000 - £45,000 This role is one that is not to be missed if you have experience of supporting a Board / couple of Directors / CEO's as the business alone is fantastic and it is perfect time to join. This EA role is a new position to the business as result of expansion over the last few years, but things are being taken to the next level, so they need your expertise and experience to support both the CEO and the CFO. Working alongside two entrepreneurs you will be responsible for: Actioning strategies and looking at the tasks given Running and managing mini projects Conducting research and finding information needed to make important decisions. Delegating and overseeing workflow Stepping in when either Senior is absent. You will already know what is required to be a successful Executive Assistant so it goes without saying that being organised, positive, adaptable, and flexible (with regards to duties) is a given but this role is new so you can out your stamp on it and really show how your skills can alleviate pressure and boost productivity within the office and most importantly alongside the CEO & CFO. The role is office based in Manchester City centre working Monday to Friday. Their offices are deluxe, and their attitude is impressive; with a built-in bar and regular social events which simply mirrors the positively charged environment you can be a part of. I am keen to speak with candidates who have experience in an EA role so please apply or submit your CV to
Apr 19, 2024
Full time
Executive Assistant Manchester City Centre £40,000 - £45,000 This role is one that is not to be missed if you have experience of supporting a Board / couple of Directors / CEO's as the business alone is fantastic and it is perfect time to join. This EA role is a new position to the business as result of expansion over the last few years, but things are being taken to the next level, so they need your expertise and experience to support both the CEO and the CFO. Working alongside two entrepreneurs you will be responsible for: Actioning strategies and looking at the tasks given Running and managing mini projects Conducting research and finding information needed to make important decisions. Delegating and overseeing workflow Stepping in when either Senior is absent. You will already know what is required to be a successful Executive Assistant so it goes without saying that being organised, positive, adaptable, and flexible (with regards to duties) is a given but this role is new so you can out your stamp on it and really show how your skills can alleviate pressure and boost productivity within the office and most importantly alongside the CEO & CFO. The role is office based in Manchester City centre working Monday to Friday. Their offices are deluxe, and their attitude is impressive; with a built-in bar and regular social events which simply mirrors the positively charged environment you can be a part of. I am keen to speak with candidates who have experience in an EA role so please apply or submit your CV to
We are looking for an Executive Assistant reporting to 2 C-Suite Level Executives The company offers hybrid working and a competitive salary! If you are confident, available immediately and eager to provide efficient support then please APPLY! Job Title: Executive Assistant Job Type: £50,000 per annum Company: Events and Tech Industry Salary: £50,000 per annum Hours: Monday to Friday, 9am - 5pm (flexi-work available) Location: Chiswick, London Culture: Friendly, informal but professional. Fast paced and great office environment Responsibilities: Report to the CEO and serve as a trusted advisor and partner to the CEO and their C-suite, with a strategic operational focus Handle diary and priorities management for the CEO Act as the key contact for outsourced consultants and partners Support the CEO and COO in executing board-level decisions, strategic objectives, operational transformation projects, and reporting priorities Act as a proxy/extension of the CEO to expedite the execution of the most critical projects internally and externally Ensure projects and key objectives are appropriately managed and delivered on time, fostering collaboration and engagement from key stakeholders within the business Assist the COO and Financial Controller in preparing regular management information reports and board meeting materials Manage meetings for the board of executives and C-suite, following up on actions after each meeting to ensure items progress toward actionable outcomes Skills and Experience: An exceptional, dedicated, and professional individual with excellent communication skills Team-oriented professional with a passion for supporting both strategic outcomes and operational accountability and improvement Excellent interpersonal skills and experience in building successful relationships with clients, colleagues, and key stakeholders A flexible attitude and willingness to assume various roles depending on the shifting needs of the business and the team Exceptional professional written (English) and numerical skills Excellent presentation skills and the ability to engage an audience Proficient in I.T. skills with experience using the entire Microsoft suite A proactive nature and a hard-working, self-motivated mentality and attitude Well-versed in handling confidential and sensitive information Extremely trustworthy. Benefits: Competitive salary 25 days paid holiday, plus usual bank holidays for UK Hybrid working policy 3/4 days in the office and every Wednesday working from home The opportunity to grow and develop your skills in a variety of projects and service areas across the company You will be working out of our offices in Chiswick Park in London, awarded as one of the best places to work in the UK Monthly team gatherings and two annual company-wide social events Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 18, 2024
Full time
We are looking for an Executive Assistant reporting to 2 C-Suite Level Executives The company offers hybrid working and a competitive salary! If you are confident, available immediately and eager to provide efficient support then please APPLY! Job Title: Executive Assistant Job Type: £50,000 per annum Company: Events and Tech Industry Salary: £50,000 per annum Hours: Monday to Friday, 9am - 5pm (flexi-work available) Location: Chiswick, London Culture: Friendly, informal but professional. Fast paced and great office environment Responsibilities: Report to the CEO and serve as a trusted advisor and partner to the CEO and their C-suite, with a strategic operational focus Handle diary and priorities management for the CEO Act as the key contact for outsourced consultants and partners Support the CEO and COO in executing board-level decisions, strategic objectives, operational transformation projects, and reporting priorities Act as a proxy/extension of the CEO to expedite the execution of the most critical projects internally and externally Ensure projects and key objectives are appropriately managed and delivered on time, fostering collaboration and engagement from key stakeholders within the business Assist the COO and Financial Controller in preparing regular management information reports and board meeting materials Manage meetings for the board of executives and C-suite, following up on actions after each meeting to ensure items progress toward actionable outcomes Skills and Experience: An exceptional, dedicated, and professional individual with excellent communication skills Team-oriented professional with a passion for supporting both strategic outcomes and operational accountability and improvement Excellent interpersonal skills and experience in building successful relationships with clients, colleagues, and key stakeholders A flexible attitude and willingness to assume various roles depending on the shifting needs of the business and the team Exceptional professional written (English) and numerical skills Excellent presentation skills and the ability to engage an audience Proficient in I.T. skills with experience using the entire Microsoft suite A proactive nature and a hard-working, self-motivated mentality and attitude Well-versed in handling confidential and sensitive information Extremely trustworthy. Benefits: Competitive salary 25 days paid holiday, plus usual bank holidays for UK Hybrid working policy 3/4 days in the office and every Wednesday working from home The opportunity to grow and develop your skills in a variety of projects and service areas across the company You will be working out of our offices in Chiswick Park in London, awarded as one of the best places to work in the UK Monthly team gatherings and two annual company-wide social events Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Nigel Wright Recruitment
Newcastle Upon Tyne, Tyne And Wear
The OpportunityNigel Wright are delighted to be exclusively recruiting for our client, as they look to appoint an Executive Assistant (Mandarin speaking) to support at C-Suite level. Based in Newcastle City Centre, this is a fantastic opportunity for an experienced EA to join a forward-thinking organisation on a Permanent, full-time basis. With excellent benefits including attractive holidays, private healthcare and a confidential wellbeing service our client can also offer hybrid working and a supportive team environment. Key ResponsibilitiesThis position will involve supporting the CEO and CFO to assist them in managing their workload and meetings schedules alongside supporting the Board and Senior Management Team as required. Managing and coordinating the Board calendar and Board diaries Managing and coordinating the CEO/CFO calendar and diaries Supporting the Chair, CEO and CFO in managing Board and Shareholder Communications Attending Board meetings and typing up minutes for review Attending Senior Management Team meetings and typing up minutes for review by the CEO Attending all Board Committee Meetings and typing up minutes for review by the Company Secretary Assisting the CEO/CFO with PA and secretarial duties, this may involve attending off-site meetings to assist with the taking of minutes and meeting notes Managing the Company Secretary inbox, assisting with communications with shareholders Assisting Head of Legal with preparation and distribution of standard agreements and documents Organising Executive travel including international travel Liaising with other staff within the company and external companies and clients Preparing CEO/CFO expenses and submitting for approval Other duties as advised by the Board, CEO and CFO as required Person Specification Experience in working as an Executive Assistant to C-level Excellent organisational skills and the ability to multitask Strong ability to prioritise your own workload and use your own initiative Excellent interpersonal skills Strong sense of diplomacy and discretion Knowledge of Microsoft, Word, Outlook, PowerPoint and Excel Mandarin speaking Next StepsIf you are interested in this opportunity, please send your CV to
Apr 18, 2024
Full time
The OpportunityNigel Wright are delighted to be exclusively recruiting for our client, as they look to appoint an Executive Assistant (Mandarin speaking) to support at C-Suite level. Based in Newcastle City Centre, this is a fantastic opportunity for an experienced EA to join a forward-thinking organisation on a Permanent, full-time basis. With excellent benefits including attractive holidays, private healthcare and a confidential wellbeing service our client can also offer hybrid working and a supportive team environment. Key ResponsibilitiesThis position will involve supporting the CEO and CFO to assist them in managing their workload and meetings schedules alongside supporting the Board and Senior Management Team as required. Managing and coordinating the Board calendar and Board diaries Managing and coordinating the CEO/CFO calendar and diaries Supporting the Chair, CEO and CFO in managing Board and Shareholder Communications Attending Board meetings and typing up minutes for review Attending Senior Management Team meetings and typing up minutes for review by the CEO Attending all Board Committee Meetings and typing up minutes for review by the Company Secretary Assisting the CEO/CFO with PA and secretarial duties, this may involve attending off-site meetings to assist with the taking of minutes and meeting notes Managing the Company Secretary inbox, assisting with communications with shareholders Assisting Head of Legal with preparation and distribution of standard agreements and documents Organising Executive travel including international travel Liaising with other staff within the company and external companies and clients Preparing CEO/CFO expenses and submitting for approval Other duties as advised by the Board, CEO and CFO as required Person Specification Experience in working as an Executive Assistant to C-level Excellent organisational skills and the ability to multitask Strong ability to prioritise your own workload and use your own initiative Excellent interpersonal skills Strong sense of diplomacy and discretion Knowledge of Microsoft, Word, Outlook, PowerPoint and Excel Mandarin speaking Next StepsIf you are interested in this opportunity, please send your CV to