Bilingual Recruitment Administrator - SPANISH Salary: £30,000 + 10% company wide bonus (£3000) Benefits: 1 day working from home, 25 days holiday, private medical + lots more Location: Borehamwood MUST BE BILINGUAL ITALIAN to be considered for this role 80% Recruitment Administration and 20% HR Administration Our Client a market leader in UK and Europe, a reputable well-known brand have an exciting opportunity for a Recruitment Administrator to join their busy thriving HR team. This role Is looking after all Internal Recruitment for SPAIN Would suit someone who is confident, sociable, proactive and enjoys taking ownership of their work. Responsibilities: General compliance - e.g. Preparing offer letters, contracts and identification Reading and sifting through applications Vetting candidates Telephone interviewing candidates daily Booking interviews Liaising with hiring managers Utilising LinkedIn to source applicants Starter packs and Inductions for new employees Maintenance and reporting (including new starter entry, termination, etc.) Administration (filing, printing, scanning documents) Receptionist duties; answering phone Learning and development; legislation compliance, additional training for staff Attributes: Recruitment/HR experience would be highly advantageous Bilingual English and Spanish A fast learner, who enjoys taking on new responsibilities Fantastic telephone manner, confident and engaging Confident conduction interview with script Highly organised, dependable and professional Ability to cope well in a fast-paced environment Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10's Privacy Policy as to how we hold your data.
Jan 16, 2026
Full time
Bilingual Recruitment Administrator - SPANISH Salary: £30,000 + 10% company wide bonus (£3000) Benefits: 1 day working from home, 25 days holiday, private medical + lots more Location: Borehamwood MUST BE BILINGUAL ITALIAN to be considered for this role 80% Recruitment Administration and 20% HR Administration Our Client a market leader in UK and Europe, a reputable well-known brand have an exciting opportunity for a Recruitment Administrator to join their busy thriving HR team. This role Is looking after all Internal Recruitment for SPAIN Would suit someone who is confident, sociable, proactive and enjoys taking ownership of their work. Responsibilities: General compliance - e.g. Preparing offer letters, contracts and identification Reading and sifting through applications Vetting candidates Telephone interviewing candidates daily Booking interviews Liaising with hiring managers Utilising LinkedIn to source applicants Starter packs and Inductions for new employees Maintenance and reporting (including new starter entry, termination, etc.) Administration (filing, printing, scanning documents) Receptionist duties; answering phone Learning and development; legislation compliance, additional training for staff Attributes: Recruitment/HR experience would be highly advantageous Bilingual English and Spanish A fast learner, who enjoys taking on new responsibilities Fantastic telephone manner, confident and engaging Confident conduction interview with script Highly organised, dependable and professional Ability to cope well in a fast-paced environment Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10's Privacy Policy as to how we hold your data.
Repairs Administrator Manchester 37.5 hours pw 1-2 Months+ 14.00 PAYE + holiday pay Hamilton Woods Associates are currently working on behalf of a social housing provider, to recruit for a Repairs Administrator The purpose of the role will be to assist with the co-ordination and administration of an efficient property services function. Responsibilities of the Repairs Administrator: Acting as main point of contact for contractors, customers, and other teams regarding property services requests, including repairs, voids and compliance Receiving, evaluating and acting on repairs requests from customers, members of staff and clients Coordinating and allocating visits for trades and ensuring efficient and timeous visits are undertaken Taking follow up action regarding to visits undertaken, and supporting on any outstanding works to be completed. Logging repair requests appropriately and ensuring systems and trackers are updated Monitoring systems ensuring works/data are accurate and up to date. Monitoring and responding to mailboxes Processing invoices to ensure prompt payment Ensuring work is carried out at the appropriate time, deal with any delays as necessary. Logging, co-ordinating and actioning responses to complaints and legal disrepair claims Providing statistical reports on performance when required Attending meetings with staff and contractors, and taking meeting minutes as required To be considered for this exciting role, please contact Bethan Hall - Associate Director at Hamilton Woods on (phone number removed) or apply online with a covering note of your experience and suitability referencing the job ID number. Due to the exceptionally high level of applications if you have not heard back from HWA within 7 - 10 days, it is regrettable that we cannot reply to everyone with feedback directly and please assume you have been unsuccessful
Jan 16, 2026
Contractor
Repairs Administrator Manchester 37.5 hours pw 1-2 Months+ 14.00 PAYE + holiday pay Hamilton Woods Associates are currently working on behalf of a social housing provider, to recruit for a Repairs Administrator The purpose of the role will be to assist with the co-ordination and administration of an efficient property services function. Responsibilities of the Repairs Administrator: Acting as main point of contact for contractors, customers, and other teams regarding property services requests, including repairs, voids and compliance Receiving, evaluating and acting on repairs requests from customers, members of staff and clients Coordinating and allocating visits for trades and ensuring efficient and timeous visits are undertaken Taking follow up action regarding to visits undertaken, and supporting on any outstanding works to be completed. Logging repair requests appropriately and ensuring systems and trackers are updated Monitoring systems ensuring works/data are accurate and up to date. Monitoring and responding to mailboxes Processing invoices to ensure prompt payment Ensuring work is carried out at the appropriate time, deal with any delays as necessary. Logging, co-ordinating and actioning responses to complaints and legal disrepair claims Providing statistical reports on performance when required Attending meetings with staff and contractors, and taking meeting minutes as required To be considered for this exciting role, please contact Bethan Hall - Associate Director at Hamilton Woods on (phone number removed) or apply online with a covering note of your experience and suitability referencing the job ID number. Due to the exceptionally high level of applications if you have not heard back from HWA within 7 - 10 days, it is regrettable that we cannot reply to everyone with feedback directly and please assume you have been unsuccessful
Our client advances the way people live and work. They bring together the brightest minds to create breakthrough technology solutions, helping their customers make their mark on the world. Our client are differentiated from other providers by their ability to serve as a bridge between technology and finance solutions, accelerating the achievement of our customer's business goals. The Circular Economy is about moving from a take-make-dispose system to a circular and regenerative economy. It considers the full product life-cycle: from resource extraction to product design and use, through to end-of-use management to extend product and material life, and lower total cost of ownership. The Asset Management Organisation is a key part of the drive towards a Circular Economy. The Asset Management teams manage End of Lease and ITAD Returns and provide tailored solutions to both internal and external customers in Rental; Pre-Owned; and Wholesale services. Core activities of the Wholesale Order Management team include: End to end order processing, and management. Daily customer contact and building strong customer relationships - mostly email based. Managing customer shipping requirements and delivery Managing customer payment terms and closely tracking payment of invoices. Daily use of MS Excel, Outlook and D365. Processing customer complaints/returns. Flexibility to help other team members at busy times Operational reporting Knowledge and Skills: Knowledge of Order Management processes and customer service Computer proficiency (MS Office - especially Excel) Time management skills with the ability to multi-task Pro-active and flexible team player. Superior communication skills both, written and verbal Problem solving skills Equally able to work alone using initiative with little supervision Attention to detail with a focus on compliance Qualifications: Preferably qualified to degree level. HNC/HND or equivalent will be considered with relevant experience. Experience: 0 2 year's experience in fast-paced Order Management environment or a combination of roles such as Administration and Customer Service. Experience of acting as liaison between customers and operations teams. Experience in maintaining strong working relationships and effective lines of communication with customers and colleagues. Managing customer returns.
Jan 16, 2026
Seasonal
Our client advances the way people live and work. They bring together the brightest minds to create breakthrough technology solutions, helping their customers make their mark on the world. Our client are differentiated from other providers by their ability to serve as a bridge between technology and finance solutions, accelerating the achievement of our customer's business goals. The Circular Economy is about moving from a take-make-dispose system to a circular and regenerative economy. It considers the full product life-cycle: from resource extraction to product design and use, through to end-of-use management to extend product and material life, and lower total cost of ownership. The Asset Management Organisation is a key part of the drive towards a Circular Economy. The Asset Management teams manage End of Lease and ITAD Returns and provide tailored solutions to both internal and external customers in Rental; Pre-Owned; and Wholesale services. Core activities of the Wholesale Order Management team include: End to end order processing, and management. Daily customer contact and building strong customer relationships - mostly email based. Managing customer shipping requirements and delivery Managing customer payment terms and closely tracking payment of invoices. Daily use of MS Excel, Outlook and D365. Processing customer complaints/returns. Flexibility to help other team members at busy times Operational reporting Knowledge and Skills: Knowledge of Order Management processes and customer service Computer proficiency (MS Office - especially Excel) Time management skills with the ability to multi-task Pro-active and flexible team player. Superior communication skills both, written and verbal Problem solving skills Equally able to work alone using initiative with little supervision Attention to detail with a focus on compliance Qualifications: Preferably qualified to degree level. HNC/HND or equivalent will be considered with relevant experience. Experience: 0 2 year's experience in fast-paced Order Management environment or a combination of roles such as Administration and Customer Service. Experience of acting as liaison between customers and operations teams. Experience in maintaining strong working relationships and effective lines of communication with customers and colleagues. Managing customer returns.
A leading organisation based near Hereford are seeking a detail oriented, confident and proactive HR Administrator to join their close-knit HR team on a full time, hybrid basis for an FTC basis until the end of December 2026. This is an exciting opportunity for someone who has prior HR experience within a busy, fast paced and evolving business, ideally has a degree in HR or their CIPD level 3 (or similar) and is eager to learn and develop their HR career. This role is full time, 3 days based on site and 2 days working from home. Day to day duties may include: Maintain and update employee records, contracts, and HR databases Supporting with data integration and updating employee records. Producing of HR reports Support recruitment processes, including posting jobs, scheduling interviews, and onboarding new hires Ensure compliance with company policies Handle employee queries and provide general administrative HR support The successful HR Administrator will have prior experience within a similar role and have a strong attention to detail, excellent IT skills (with good experience of using HR Systems and MS Excel) alongside strong teamwork and communication skills. You will be immediately available and happy to commit to the duration of the FTC. Your experience within HR may have come through a placement year or graduate role or via a HR admin focused role. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Jan 16, 2026
Contractor
A leading organisation based near Hereford are seeking a detail oriented, confident and proactive HR Administrator to join their close-knit HR team on a full time, hybrid basis for an FTC basis until the end of December 2026. This is an exciting opportunity for someone who has prior HR experience within a busy, fast paced and evolving business, ideally has a degree in HR or their CIPD level 3 (or similar) and is eager to learn and develop their HR career. This role is full time, 3 days based on site and 2 days working from home. Day to day duties may include: Maintain and update employee records, contracts, and HR databases Supporting with data integration and updating employee records. Producing of HR reports Support recruitment processes, including posting jobs, scheduling interviews, and onboarding new hires Ensure compliance with company policies Handle employee queries and provide general administrative HR support The successful HR Administrator will have prior experience within a similar role and have a strong attention to detail, excellent IT skills (with good experience of using HR Systems and MS Excel) alongside strong teamwork and communication skills. You will be immediately available and happy to commit to the duration of the FTC. Your experience within HR may have come through a placement year or graduate role or via a HR admin focused role. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Cost Administrator - Public Law & Community Care Judicial Review Department - Nottingham Apply Here. Upload CV Cost Administrator - Nottingham We are currently recruiting for an experienced Costs Administrator to work in our Public Law & Community Care Judicial Review Department. The successful candidate would be based at our Nottingham Office and would support our Public Law & Community Care Judicial Review Department. Nottingham office - Public Law & Community Care Judicial Review Department Full time - Monday - Friday, 9am - 5.30pm (office based) Salary - Above market rate - subject to experience Job Specification: Assist with submitting Legal Aid bills via CCMS. Assist with preparing Legal Help claims. Assist with negotiating settlement with the paying party in Inter-Partes costs claims. Fully conversant with CCMS and legal aid systems. Uploading documents onto CCMS in a timely manner as per LAA requests. Dealing with any rejected claims and submitting appeals as necessary. Awareness of and aptitude to meet Legal Aid KPI's. Ensuring compliance with Legal Aid rules and internal office policy. Liaising with Counsel's Chambers in order to obtain fee notes for billing purposes. Allocating Counsel's fees on CCMS. Liaising with fee earners. Undertaking other clerical and administrative duties as may be reasonably required from time to time. Personal Specification: Ability to work under pressure and process a high volume of claims accurately. High level of numeracy and accuracy when dealing with figures. Good oral and written communication skills. Ability to work in a team environment and autonomously, proactively managing your own caseload. Experience of using Case Management Systems. Knowledge: Knowledge and understanding of Legal Aid Agency rules relating to assessment and recovery of solicitors costs in publicly funded files (preferable). Court rules for lodging bills (preferable). Court costs assessment procedures (preferable). Basic Accounting Principles (preferable). Experience of Judicial Review work (preferable).
Jan 16, 2026
Full time
Cost Administrator - Public Law & Community Care Judicial Review Department - Nottingham Apply Here. Upload CV Cost Administrator - Nottingham We are currently recruiting for an experienced Costs Administrator to work in our Public Law & Community Care Judicial Review Department. The successful candidate would be based at our Nottingham Office and would support our Public Law & Community Care Judicial Review Department. Nottingham office - Public Law & Community Care Judicial Review Department Full time - Monday - Friday, 9am - 5.30pm (office based) Salary - Above market rate - subject to experience Job Specification: Assist with submitting Legal Aid bills via CCMS. Assist with preparing Legal Help claims. Assist with negotiating settlement with the paying party in Inter-Partes costs claims. Fully conversant with CCMS and legal aid systems. Uploading documents onto CCMS in a timely manner as per LAA requests. Dealing with any rejected claims and submitting appeals as necessary. Awareness of and aptitude to meet Legal Aid KPI's. Ensuring compliance with Legal Aid rules and internal office policy. Liaising with Counsel's Chambers in order to obtain fee notes for billing purposes. Allocating Counsel's fees on CCMS. Liaising with fee earners. Undertaking other clerical and administrative duties as may be reasonably required from time to time. Personal Specification: Ability to work under pressure and process a high volume of claims accurately. High level of numeracy and accuracy when dealing with figures. Good oral and written communication skills. Ability to work in a team environment and autonomously, proactively managing your own caseload. Experience of using Case Management Systems. Knowledge: Knowledge and understanding of Legal Aid Agency rules relating to assessment and recovery of solicitors costs in publicly funded files (preferable). Court rules for lodging bills (preferable). Court costs assessment procedures (preferable). Basic Accounting Principles (preferable). Experience of Judicial Review work (preferable).
A respected financial services firm is seeking a Senior IFA Administrator to support Office Managers and Financial Planners. This role involves processing new business, preparing compliance documents, and maintaining accurate client data. The ideal candidate has over 5 years of IFA administration experience, strong knowledge of investments and pensions, and excellent organizational skills. Hybrid work arrangement is available.
Jan 16, 2026
Full time
A respected financial services firm is seeking a Senior IFA Administrator to support Office Managers and Financial Planners. This role involves processing new business, preparing compliance documents, and maintaining accurate client data. The ideal candidate has over 5 years of IFA administration experience, strong knowledge of investments and pensions, and excellent organizational skills. Hybrid work arrangement is available.
Our client is looking for an experienced Senior Administrator to join their Private Clients team, working closely with team members to manage a portfolio of private clients and trust structures. This full-time position requires a strong attention to detail and technical expertise in trust structures, ensuring regulatory compliance and delivering a high standard of client service. Job Duties: Collaborate with team members to manage a diverse portfolio of clients, covering a range of structures. Proactively take on additional responsibilities and administration tasks as required by the manager or clients. Serve as a technical expert on client structures, staying up to date with relevant legislation and regulatory requirements. Build and maintain strong relationships with business partners, colleagues, and clients. Communicate openly and honestly with clients, adhering to service-level agreements. Generate innovative ideas to improve the efficiency of daily tasks. Support and guide junior team members through mentoring and supervision. Record all time spent on client matters accurately to ensure correct invoicing and efficient time recovery. Job Requirements: Proven experience in a similar role. Working towards or holding a professional qualification, ideally ICSA/STEP. Ability to manage tasks independently and use own initiative. Strong academic background. Proactive and forward-thinking mindset. What You'll Love: You'll join a supportive, innovative environment, with opportunities to expand your expertise in client administration for private clients and trust structures. The role provides a unique opportunity to contribute to a team known for dedication and client excellence. Expect a competitive benefits package, annual performance-based bonuses, and growth opportunities, all in an environment committed to diversity and accessibility. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here.
Jan 16, 2026
Full time
Our client is looking for an experienced Senior Administrator to join their Private Clients team, working closely with team members to manage a portfolio of private clients and trust structures. This full-time position requires a strong attention to detail and technical expertise in trust structures, ensuring regulatory compliance and delivering a high standard of client service. Job Duties: Collaborate with team members to manage a diverse portfolio of clients, covering a range of structures. Proactively take on additional responsibilities and administration tasks as required by the manager or clients. Serve as a technical expert on client structures, staying up to date with relevant legislation and regulatory requirements. Build and maintain strong relationships with business partners, colleagues, and clients. Communicate openly and honestly with clients, adhering to service-level agreements. Generate innovative ideas to improve the efficiency of daily tasks. Support and guide junior team members through mentoring and supervision. Record all time spent on client matters accurately to ensure correct invoicing and efficient time recovery. Job Requirements: Proven experience in a similar role. Working towards or holding a professional qualification, ideally ICSA/STEP. Ability to manage tasks independently and use own initiative. Strong academic background. Proactive and forward-thinking mindset. What You'll Love: You'll join a supportive, innovative environment, with opportunities to expand your expertise in client administration for private clients and trust structures. The role provides a unique opportunity to contribute to a team known for dedication and client excellence. Expect a competitive benefits package, annual performance-based bonuses, and growth opportunities, all in an environment committed to diversity and accessibility. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here.
Sr. HRSS Benefits & Compensation Specialist Sr. HRSS Benefits & Compensation Specialist United Kingdom - Uxbridge Human Resources Regular The HRSS Total Rewards Analyst is responsible for supporting the day-to-day operational activities related to employee benefits and some compensation programs across EMEA. This position may support the execution of compensation processes such as retention bonuses, off-cycle promotions, and salary adjustments. This role involves analyzing data, and providing recommendations to ensure the organization's compensation and benefits program remains compliant and aligned with business objectives. This role supports the administration of employee benefits, compensation, and retirement/pension. These programs include medical, dental, vision, pension, and deferred comp plans and employee incentives. This position will work closely with the HR COE's and Payroll teams to ensure seamless administration and communication of benefits and compensation programs for employees. The analyst is a subject matter expert in the day-to-day operations of total rewards programs, vendor administration , plan analysis, benchmarking , and reporting. They also play a crucial role in compliance and regulatory adherence, ensuring plan documents remain up to date and align with current and future legal requirements. This position is responsible for managing and analyzing data trends to optimize benefits offerings and provide support to Total Rewards programs and other HR initiatives, as required . Essential Duties & Job Functions: Benefits and Compensation Administration: Supports the development, administration and execution of benefit programs including health, welfare, retirement, pension, and wellbeing offerings across the EMEA region Implements and manages the day-to-day operations of benefits programs, including health insurance, financial wellbeing plans, plan enrollments and contributions Supports benefits audits and ensures compliance with regional and specific country regulations Ensures the accuracy and compliance of all benefits-related filings Assist with the organization's retirement plan including audits, ongoing compliance, non-discrimination testing, and plan review Leads process of monthly benefits accruals/invoices & variance and other related reporting Investigates escalated benefit issues, conducts root cause analyses, recommends, and implements solutions Provides training, education, and engaging and clear communications to employees (e.g. financial wellbeing education sessions, virtual health fairs, and event coordination as required) Assist employees regarding benefits claim issues and plan changes Manage benefit content across online portals, plan sponsor websites, third-party administrator(s) enrollment webpage, and reviews regularly for accuracy Maintain benefits plans and literature in HRIS, ServiceNow Portal, external total rewards portal, employee benefits portal and company intranet sites. Oversee annual enrollment processes, including communications, vendor coordination, and employee education Respond to Tier 2 escalated benefits inquiries from managers and employees on plan provisions, benefits enrollments, life status changes and other general inquiries Assist in preparing standard or ad hoc benefits and compensation reports Other accountabilities, as assigned Data Analysis and Reporting: Gathers, analyzes, and interprets data related to compensation and benefits data to identify trends and make recommendations Develops and maintains reports and presentations for leadership Collaborate with COEs on monitoring and reporting out on the effectiveness of compensation and benefits programs for enhancement opportunities Compliance and Policy Development: Ensure compliance local and country specific legal requirements by studying existing and new legislation, obtaining qualified opinions, enforcing adherence to requirements, and advising management on needed actions Ensure compensation and benefits programs comply with local regulations and align with the agreements of each country's works councils. Partner with COEs to develop and update compensation and benefits policies and procedures Stay informed about industry trends and best practices, recommending enhancements accordingly Knowledge, Experience, and Skills: Experience administering compensation & benefits programs Experience within a controlled group structure Working knowledge of general employment laws, regulations, and individual countries compliance requirements Extensive knowledge of employee benefits and applicable laws Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment Strong analytical and problem-solving skills Ability to prioritize tasks and to delegate them when appropriate Ability to act with integrity, professionalism, and discretion in handling confidential information Thorough knowledge of employment-related laws and regulations related to employee benefits Proficient with Microsoft Office Suite or related software Proficiency with or the ability to quickly learn the organizations HCM systems, CRMs and talent management systems Strong interpersonal, verbal, and written communication skills; Ability to operate effectively and proactively with a customer focus and employee experience mindset. Strong organizational skills and attention to detail and the ability to manage multiple priorities. Ability to interpret guidelines, policies, and complex state or federal regulations to provide guidance to all levels. Ability to gather and analyze data to identify critical issues and make independent decisions; perform duties with accuracy and attention to detail; Able to handle sensitive and confidential information appropriately. Strong presentation skills; with experience developing and delivering training modules or programs. Experience collaborating with cross-functional teams, including HRBPs, Total Rewards, Payroll, and Legal Basic Qualifications: High School and consolidated xperience OR associate degree and consolidated experience OR Bachelor's Degree and consolidated experience OR Masters' Degree and consolidated experience Extensive HR or HR Shared Services experience Strong verbal, written interpersonal, and telephone communication skills are required. Must possess strong Microsoft PowerPoint, Excel, Word, and Outlook skills. Experience with case management tools (especially ServiceNow). Knowledge and experience of HR policies in EMEA is a must. Preferred Qualifications: Customer Service experience is preferred. Job Environment Office-based role requiring a minimum of three days per week on-site attendance Share: Job Requisition ID R Full Time/Part Time Full-Time Job Level Associate Click below to return to the Gilead Careers site Click below to see a list of upcoming events Click below to return to the Kite, a Gilead company Careers site
Jan 16, 2026
Full time
Sr. HRSS Benefits & Compensation Specialist Sr. HRSS Benefits & Compensation Specialist United Kingdom - Uxbridge Human Resources Regular The HRSS Total Rewards Analyst is responsible for supporting the day-to-day operational activities related to employee benefits and some compensation programs across EMEA. This position may support the execution of compensation processes such as retention bonuses, off-cycle promotions, and salary adjustments. This role involves analyzing data, and providing recommendations to ensure the organization's compensation and benefits program remains compliant and aligned with business objectives. This role supports the administration of employee benefits, compensation, and retirement/pension. These programs include medical, dental, vision, pension, and deferred comp plans and employee incentives. This position will work closely with the HR COE's and Payroll teams to ensure seamless administration and communication of benefits and compensation programs for employees. The analyst is a subject matter expert in the day-to-day operations of total rewards programs, vendor administration , plan analysis, benchmarking , and reporting. They also play a crucial role in compliance and regulatory adherence, ensuring plan documents remain up to date and align with current and future legal requirements. This position is responsible for managing and analyzing data trends to optimize benefits offerings and provide support to Total Rewards programs and other HR initiatives, as required . Essential Duties & Job Functions: Benefits and Compensation Administration: Supports the development, administration and execution of benefit programs including health, welfare, retirement, pension, and wellbeing offerings across the EMEA region Implements and manages the day-to-day operations of benefits programs, including health insurance, financial wellbeing plans, plan enrollments and contributions Supports benefits audits and ensures compliance with regional and specific country regulations Ensures the accuracy and compliance of all benefits-related filings Assist with the organization's retirement plan including audits, ongoing compliance, non-discrimination testing, and plan review Leads process of monthly benefits accruals/invoices & variance and other related reporting Investigates escalated benefit issues, conducts root cause analyses, recommends, and implements solutions Provides training, education, and engaging and clear communications to employees (e.g. financial wellbeing education sessions, virtual health fairs, and event coordination as required) Assist employees regarding benefits claim issues and plan changes Manage benefit content across online portals, plan sponsor websites, third-party administrator(s) enrollment webpage, and reviews regularly for accuracy Maintain benefits plans and literature in HRIS, ServiceNow Portal, external total rewards portal, employee benefits portal and company intranet sites. Oversee annual enrollment processes, including communications, vendor coordination, and employee education Respond to Tier 2 escalated benefits inquiries from managers and employees on plan provisions, benefits enrollments, life status changes and other general inquiries Assist in preparing standard or ad hoc benefits and compensation reports Other accountabilities, as assigned Data Analysis and Reporting: Gathers, analyzes, and interprets data related to compensation and benefits data to identify trends and make recommendations Develops and maintains reports and presentations for leadership Collaborate with COEs on monitoring and reporting out on the effectiveness of compensation and benefits programs for enhancement opportunities Compliance and Policy Development: Ensure compliance local and country specific legal requirements by studying existing and new legislation, obtaining qualified opinions, enforcing adherence to requirements, and advising management on needed actions Ensure compensation and benefits programs comply with local regulations and align with the agreements of each country's works councils. Partner with COEs to develop and update compensation and benefits policies and procedures Stay informed about industry trends and best practices, recommending enhancements accordingly Knowledge, Experience, and Skills: Experience administering compensation & benefits programs Experience within a controlled group structure Working knowledge of general employment laws, regulations, and individual countries compliance requirements Extensive knowledge of employee benefits and applicable laws Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment Strong analytical and problem-solving skills Ability to prioritize tasks and to delegate them when appropriate Ability to act with integrity, professionalism, and discretion in handling confidential information Thorough knowledge of employment-related laws and regulations related to employee benefits Proficient with Microsoft Office Suite or related software Proficiency with or the ability to quickly learn the organizations HCM systems, CRMs and talent management systems Strong interpersonal, verbal, and written communication skills; Ability to operate effectively and proactively with a customer focus and employee experience mindset. Strong organizational skills and attention to detail and the ability to manage multiple priorities. Ability to interpret guidelines, policies, and complex state or federal regulations to provide guidance to all levels. Ability to gather and analyze data to identify critical issues and make independent decisions; perform duties with accuracy and attention to detail; Able to handle sensitive and confidential information appropriately. Strong presentation skills; with experience developing and delivering training modules or programs. Experience collaborating with cross-functional teams, including HRBPs, Total Rewards, Payroll, and Legal Basic Qualifications: High School and consolidated xperience OR associate degree and consolidated experience OR Bachelor's Degree and consolidated experience OR Masters' Degree and consolidated experience Extensive HR or HR Shared Services experience Strong verbal, written interpersonal, and telephone communication skills are required. Must possess strong Microsoft PowerPoint, Excel, Word, and Outlook skills. Experience with case management tools (especially ServiceNow). Knowledge and experience of HR policies in EMEA is a must. Preferred Qualifications: Customer Service experience is preferred. Job Environment Office-based role requiring a minimum of three days per week on-site attendance Share: Job Requisition ID R Full Time/Part Time Full-Time Job Level Associate Click below to return to the Gilead Careers site Click below to see a list of upcoming events Click below to return to the Kite, a Gilead company Careers site
This is an exciting opportunity to join a rapidly growing dynamic organisation. We are looking for a Senior Administrator to join our Bristol office. Leonard Curtis is a market leading professional services provider operating across the UK and offshore. Since our formation we've supported business owners and advisors by listening and offering practical solutions and tailored advice. Our expert team of specialists deliver positive strategic advice across restructuring and insolvency, funding, law and business services across 29 offices and we remain the largest independent restructuring firm in the UK. We have built an environment that empowers you to express yourself - to have confidence in who you are and what you're capable of and develop the career you want. Specific duties and responsibilities include: Managing own caseload of liquidations, administrations and CVAs from inception to handover / closure. Driving case progression and statutory reporting to a variety of stakeholders Ensuring the correct application of corporate insolvency procedures Conducting investigations into the conduct of Directors and the affairs of the company Liaising with third parties such as agents and solicitors Achieving statutory and regulatory compliance Dealing with directors of insolvent companies, including client visits, as required Having responsibility for additional ad hoc tasks as required Having a degree of autonomy in decision making Skills required: We are looking for an experienced corporate Insolvency Administrator with a minimum of three years' relevant experience Experience of managing a diverse caseload from start to completion Experience of liaising directly with clients from the initial meeting onwards Good numeracy and analytical skills Excellent written and verbal communication skills Attention to detail and accuracy Ability to identify and deal with high-risk issues Flexible attitude with an ability to be adaptable Ability to manage competing priorities in a varied case portfolio Excellent team player Strong organisational skills Ability to work on own initiative and be proactive Excellent interpersonal skills As the role requires analysis and preparation of financial data, an accountancy or insolvency qualification is preferred What we will give you: Salary commensurate with experience 25 days holiday allowance + statutory public holidays Contributory Pension Scheme (3% company contribution) Financial support to study towards professional qualifications Enhanced Family Friendly Policies, including enhanced Maternity pay Birthday leave in the month of your birthday 2 giving back days per year Learning and Development Leonard Curtis has a wealth of resources available to help you develop your career from the moment you join. Activities range from on-line learning modules to external training and qualifications. Diversity and Inclusion Diversity is a core business imperative of the Group. We are an equal opportunities employer which promotes inclusiveness and always employ the best professional for the job. Having a diverse workforce allows the Group to draw upon a range of different ideas and experiences which supports our business's growth and creates an environment where everyone has an equal opportunity for success. Share job Our Beliefs Express yourself Be yourself every day, in everything you do. Have confidence in what you're capable of and what you bring to the team. Be the difference Care about the work you do and the people we do it for. Treat people with compassion and strive to get the best outcomes. Inspire each other Bring positivity to your work and your working relationships. Collaborate with an open mind and a commitment to achieve great things together. LCBSG Limited Registered in England No. Registered office: Riverside House, Irwell Street, Manchester M3 5EN Reach Commercial Finance Limited. Registered in England no . Leonard Curtis is a trading style of Reach Commercial Finance Limited. Leonard Curtis is a broker not a lender and is independent with access to the whole of market. We may receive commissions that will vary depending on the lender, product or other permissible factors. The nature of any commission model will be confirmed to you before you proceed. Authorised and regulated by the Financial Conduct Authority FCA no. 753686. Registered with the Information Commissioner's Office reference ZA069234 Leonard Curtis Legal Limited is a limited company, registered in England and Wales with registered number . Registered office: Riverside House, Irwell Street, Manchester M3 5EN. Leonard Curtis Legal Limited is registered with the Solicitors Regulation Authority with number 626004.
Jan 16, 2026
Full time
This is an exciting opportunity to join a rapidly growing dynamic organisation. We are looking for a Senior Administrator to join our Bristol office. Leonard Curtis is a market leading professional services provider operating across the UK and offshore. Since our formation we've supported business owners and advisors by listening and offering practical solutions and tailored advice. Our expert team of specialists deliver positive strategic advice across restructuring and insolvency, funding, law and business services across 29 offices and we remain the largest independent restructuring firm in the UK. We have built an environment that empowers you to express yourself - to have confidence in who you are and what you're capable of and develop the career you want. Specific duties and responsibilities include: Managing own caseload of liquidations, administrations and CVAs from inception to handover / closure. Driving case progression and statutory reporting to a variety of stakeholders Ensuring the correct application of corporate insolvency procedures Conducting investigations into the conduct of Directors and the affairs of the company Liaising with third parties such as agents and solicitors Achieving statutory and regulatory compliance Dealing with directors of insolvent companies, including client visits, as required Having responsibility for additional ad hoc tasks as required Having a degree of autonomy in decision making Skills required: We are looking for an experienced corporate Insolvency Administrator with a minimum of three years' relevant experience Experience of managing a diverse caseload from start to completion Experience of liaising directly with clients from the initial meeting onwards Good numeracy and analytical skills Excellent written and verbal communication skills Attention to detail and accuracy Ability to identify and deal with high-risk issues Flexible attitude with an ability to be adaptable Ability to manage competing priorities in a varied case portfolio Excellent team player Strong organisational skills Ability to work on own initiative and be proactive Excellent interpersonal skills As the role requires analysis and preparation of financial data, an accountancy or insolvency qualification is preferred What we will give you: Salary commensurate with experience 25 days holiday allowance + statutory public holidays Contributory Pension Scheme (3% company contribution) Financial support to study towards professional qualifications Enhanced Family Friendly Policies, including enhanced Maternity pay Birthday leave in the month of your birthday 2 giving back days per year Learning and Development Leonard Curtis has a wealth of resources available to help you develop your career from the moment you join. Activities range from on-line learning modules to external training and qualifications. Diversity and Inclusion Diversity is a core business imperative of the Group. We are an equal opportunities employer which promotes inclusiveness and always employ the best professional for the job. Having a diverse workforce allows the Group to draw upon a range of different ideas and experiences which supports our business's growth and creates an environment where everyone has an equal opportunity for success. Share job Our Beliefs Express yourself Be yourself every day, in everything you do. Have confidence in what you're capable of and what you bring to the team. Be the difference Care about the work you do and the people we do it for. Treat people with compassion and strive to get the best outcomes. Inspire each other Bring positivity to your work and your working relationships. Collaborate with an open mind and a commitment to achieve great things together. LCBSG Limited Registered in England No. Registered office: Riverside House, Irwell Street, Manchester M3 5EN Reach Commercial Finance Limited. Registered in England no . Leonard Curtis is a trading style of Reach Commercial Finance Limited. Leonard Curtis is a broker not a lender and is independent with access to the whole of market. We may receive commissions that will vary depending on the lender, product or other permissible factors. The nature of any commission model will be confirmed to you before you proceed. Authorised and regulated by the Financial Conduct Authority FCA no. 753686. Registered with the Information Commissioner's Office reference ZA069234 Leonard Curtis Legal Limited is a limited company, registered in England and Wales with registered number . Registered office: Riverside House, Irwell Street, Manchester M3 5EN. Leonard Curtis Legal Limited is registered with the Solicitors Regulation Authority with number 626004.
We are currently recruiting for a highly organised and experienced Senior Administrator to join our client. This is a key role focused on reviewing, updating, and managing fire safety documentation to ensure full alignment with Constructionline accreditation requirements and current UK fire safety regulations. If you have a background in construction , compliance, or building safety admin -and understand what it takes to keep documentation audit-ready-this could be the ideal role for you What's in it for you? Hourly rate : £18 per hour Location : Poole Job Type: Temporary - 6 - 8 week assignment Hours : Monday to Thursday 8am to 5pm - 30 mins for lunch, 8am - 12pm Friday Immediate start available Key Responsibilities: Analyse and update fire safety documentation in line with Constructionline standards Support the team in preparing for the Constructionline renewal Liaise with internal departments and management to obtain final approval before updating internal policies Stay up to date with UK fire safety legislation and implement necessary updates to internal procedures Ensure documentation is well-organised, audit-compliant, and easily accessible Requirements: Proven experience in a senior administrative or compliance admin role Familiarity with Constructionline processes and requirements (essential) Understanding of fire safety regulations and related compliance documentation Excellent organisational and time management skills Strong attention to detail and ability to work independently Confident in MS Office and document management software Clear communicator with experience managing multiple stakeholders Immediate start available
Jan 16, 2026
Full time
We are currently recruiting for a highly organised and experienced Senior Administrator to join our client. This is a key role focused on reviewing, updating, and managing fire safety documentation to ensure full alignment with Constructionline accreditation requirements and current UK fire safety regulations. If you have a background in construction , compliance, or building safety admin -and understand what it takes to keep documentation audit-ready-this could be the ideal role for you What's in it for you? Hourly rate : £18 per hour Location : Poole Job Type: Temporary - 6 - 8 week assignment Hours : Monday to Thursday 8am to 5pm - 30 mins for lunch, 8am - 12pm Friday Immediate start available Key Responsibilities: Analyse and update fire safety documentation in line with Constructionline standards Support the team in preparing for the Constructionline renewal Liaise with internal departments and management to obtain final approval before updating internal policies Stay up to date with UK fire safety legislation and implement necessary updates to internal procedures Ensure documentation is well-organised, audit-compliant, and easily accessible Requirements: Proven experience in a senior administrative or compliance admin role Familiarity with Constructionline processes and requirements (essential) Understanding of fire safety regulations and related compliance documentation Excellent organisational and time management skills Strong attention to detail and ability to work independently Confident in MS Office and document management software Clear communicator with experience managing multiple stakeholders Immediate start available
Scottish Council of Independent Schools
Edinburgh, Midlothian
An educational institution in Edinburgh seeks a skilled Administrator for its Junior School to provide essential support to Deputy Heads and manage data within various management systems. Ideal candidates will have experience using iSAMS and excellent Excel skills. Responsibilities include administrative and reception tasks, ensuring compliance with regulations, and maintaining communication with parents. This is a full-time, permanent position offering a competitive salary within the Grade 2 range of £24,460 - £27,296, along with benefits such as pension enrollment and reduced school fees for staff children.
Jan 16, 2026
Full time
An educational institution in Edinburgh seeks a skilled Administrator for its Junior School to provide essential support to Deputy Heads and manage data within various management systems. Ideal candidates will have experience using iSAMS and excellent Excel skills. Responsibilities include administrative and reception tasks, ensuring compliance with regulations, and maintaining communication with parents. This is a full-time, permanent position offering a competitive salary within the Grade 2 range of £24,460 - £27,296, along with benefits such as pension enrollment and reduced school fees for staff children.
Idex Consulting is working with a leading National IFA firm in Edinburgh who are looking to recruit an Senior IFA Administrator. Responsibilities Support the Financial Planner to deliver on agreed service levels and to manage the client advice journey by: Providing all necessary paperwork timeously for new and review planning meetings eg: core engagement documents, agendas, valuations, performance information, charges, expression of wish, trust forms and any other documents pertinent to remaining compliant with up-to-date legislation Adopting a good client-first culture and ensuring that every client interaction is a positive one Efficiently obtaining all necessary information about a client's existing products using Letters of Authority, preparing illustrations and submitting all new business including that of a more complex nature Monitoring all new and existing business transactions to completion whilst keeping the client/Planner regularly updated Processing all existing client transactions including regular and one-off withdrawals, top-ups, Bed & ISAs etc. Managing proposition changes, fund switches, rebalances not automatically carried out, POAs Trust Forms, phased income and any other transactions, as necessary Identifying clients due for review and following workflow to completion in line with Co process Ensuring all client records across various softwares (ie: iO, Papercloud, Moneyinfo, Truth) are set up and accurately maintained in line with inhouse processes and regulatory requirements Using iO as a task and workflow (including fee income) management system, setting up, completing and assigning tasks routinely to ensure a well-rounded and smooth client experience Supporting the operations and compliance functions by ensuring that all management information is accurate and readily accessible whether via iO or general Registers Supporting the Client Services Manager by ensuring that all defined processes are strictly adhered to within the team and by providing guidance and training to more junior members of staff Supporting the Client Services Manager by leading as a systems expert on iO, Moneyinfo and cashflow modelling software Supporting the Client Services Manager by deputising/stepping up in her absence to ensure smooth ongoing work and office management across the team Carrying out any other activities or ad hoc project duties for the team including progress towards full simplification and harmonisation Completing all mandatory learning within the deadlines and adhering to conduct rules at all times Working closely with paraplanning team to maximise the effectiveness of operating procedures Skills and experience Previous background working within a IFA or financial services organisation Good working knowledge of Intelligent Office (iO) and Excel Good knowledge of using Microsoft Office packages in particular Excel and Word Strong verbal and written communications skills Excellent interpersonal skills with individuals at all levels, internally and externally The ability to work on own initiative and also work as part of a team is desirable Benefits Group pension scheme Healthcare Death in service Visit the IDEX Consulting Ltd website for further opportunities. Please note that the information supplied may be retained for up to 10 years for use in connection with future vacancies. For full information on how we use your data, please visit the IDEX Consulting website and view our Privacy Policy. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
Jan 16, 2026
Full time
Idex Consulting is working with a leading National IFA firm in Edinburgh who are looking to recruit an Senior IFA Administrator. Responsibilities Support the Financial Planner to deliver on agreed service levels and to manage the client advice journey by: Providing all necessary paperwork timeously for new and review planning meetings eg: core engagement documents, agendas, valuations, performance information, charges, expression of wish, trust forms and any other documents pertinent to remaining compliant with up-to-date legislation Adopting a good client-first culture and ensuring that every client interaction is a positive one Efficiently obtaining all necessary information about a client's existing products using Letters of Authority, preparing illustrations and submitting all new business including that of a more complex nature Monitoring all new and existing business transactions to completion whilst keeping the client/Planner regularly updated Processing all existing client transactions including regular and one-off withdrawals, top-ups, Bed & ISAs etc. Managing proposition changes, fund switches, rebalances not automatically carried out, POAs Trust Forms, phased income and any other transactions, as necessary Identifying clients due for review and following workflow to completion in line with Co process Ensuring all client records across various softwares (ie: iO, Papercloud, Moneyinfo, Truth) are set up and accurately maintained in line with inhouse processes and regulatory requirements Using iO as a task and workflow (including fee income) management system, setting up, completing and assigning tasks routinely to ensure a well-rounded and smooth client experience Supporting the operations and compliance functions by ensuring that all management information is accurate and readily accessible whether via iO or general Registers Supporting the Client Services Manager by ensuring that all defined processes are strictly adhered to within the team and by providing guidance and training to more junior members of staff Supporting the Client Services Manager by leading as a systems expert on iO, Moneyinfo and cashflow modelling software Supporting the Client Services Manager by deputising/stepping up in her absence to ensure smooth ongoing work and office management across the team Carrying out any other activities or ad hoc project duties for the team including progress towards full simplification and harmonisation Completing all mandatory learning within the deadlines and adhering to conduct rules at all times Working closely with paraplanning team to maximise the effectiveness of operating procedures Skills and experience Previous background working within a IFA or financial services organisation Good working knowledge of Intelligent Office (iO) and Excel Good knowledge of using Microsoft Office packages in particular Excel and Word Strong verbal and written communications skills Excellent interpersonal skills with individuals at all levels, internally and externally The ability to work on own initiative and also work as part of a team is desirable Benefits Group pension scheme Healthcare Death in service Visit the IDEX Consulting Ltd website for further opportunities. Please note that the information supplied may be retained for up to 10 years for use in connection with future vacancies. For full information on how we use your data, please visit the IDEX Consulting website and view our Privacy Policy. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
A renowned financial service provider in the United Kingdom is seeking a Senior AML Administrator to enhance their AML/CFT programme. The successful candidate will implement AML processes, conduct due diligence on investors, and provide regulatory guidance. They will also support junior team members and collaborate closely with internal teams. This full-time role offers opportunities for professional development in a collaborative environment that values independent thinking and teamwork.
Jan 16, 2026
Full time
A renowned financial service provider in the United Kingdom is seeking a Senior AML Administrator to enhance their AML/CFT programme. The successful candidate will implement AML processes, conduct due diligence on investors, and provide regulatory guidance. They will also support junior team members and collaborate closely with internal teams. This full-time role offers opportunities for professional development in a collaborative environment that values independent thinking and teamwork.
Are you an experienced administrator with a strong interest in trusts and private client work? Lester Aldridge is looking for a detail-driven and client-focused Trusts Administrator to join our highly regarded Private Client team. This is a fantastic opportunity to build on your existing experience, manage a varied caseload, and develop your expertise in a supportive, professional environment. If you're highly organised, proactive, and keen to deliver exceptional client service, this role offers the chance to take real ownership of your work while being supported to grow your skills. Key Responsibilities Assist with the drafting of deeds relating to the creation, variation, and termination of trusts Manage a caseload of trusts in administration, ensuring full compliance at all times Carry out day-to-day trust administration, liaising with trustees, beneficiaries, and third parties Monitor and manage trust assets, including financial accounts and investments, and liaise with investment managers Maintain accurate trust records both internally and on HMRC's Trust Registration Service (TRS), including registering new trusts Oversee trust terminations, including preparing deeds of appointment, inheritance tax accounts, trustee statements, and distributions to beneficiaries Support the tax team with trust accounting data entry, reconciliations, and arranging tax payments Prepare annual trustee policy statements and assist with trust reviews and trustee meetings Manage property insurance for trust assets (commercial and residential) Keep updated lists of trusts administered by the firm and maintain a calendar of key dates Maintain records for the firm's trust corporation, including director ID, external accounts, and involvement in trust matters Deliver excellent client service, responding promptly and professionally to enquiries Manage time recording, quarterly billing, and maintain efficient cost control Keep up to date with changes in trust law, legislation, and best practice Provide research and administrative support to solicitors on trust-related matters Skills & Competence Minimum 5+ years' relevant experience in private client and trust administration or strong general office administration background A desire to deepen your knowledge of trust law, with an interest in working towards STEP qualification (Society of Trust & Estate Practitioners) Strong organisational and time management skills with the ability to prioritise effectively under pressure Excellent attention to detail and accuracy in all tasks Empathetic and client-focused, with experience in dealing with older clients Professional, credible, and tactful with excellent written and verbal communication skills Positive, enthusiastic, and collaborative team player with a flexible approach At Lester Aldridge, we believe in supporting and developing our people. As part of our respected Private Client team, you'll work in a collaborative environment that values expertise, growth, and outstanding client care. We offer a competitive salary, professional development opportunities (including support towards STEP), and a culture where you can truly make an impact.
Jan 16, 2026
Full time
Are you an experienced administrator with a strong interest in trusts and private client work? Lester Aldridge is looking for a detail-driven and client-focused Trusts Administrator to join our highly regarded Private Client team. This is a fantastic opportunity to build on your existing experience, manage a varied caseload, and develop your expertise in a supportive, professional environment. If you're highly organised, proactive, and keen to deliver exceptional client service, this role offers the chance to take real ownership of your work while being supported to grow your skills. Key Responsibilities Assist with the drafting of deeds relating to the creation, variation, and termination of trusts Manage a caseload of trusts in administration, ensuring full compliance at all times Carry out day-to-day trust administration, liaising with trustees, beneficiaries, and third parties Monitor and manage trust assets, including financial accounts and investments, and liaise with investment managers Maintain accurate trust records both internally and on HMRC's Trust Registration Service (TRS), including registering new trusts Oversee trust terminations, including preparing deeds of appointment, inheritance tax accounts, trustee statements, and distributions to beneficiaries Support the tax team with trust accounting data entry, reconciliations, and arranging tax payments Prepare annual trustee policy statements and assist with trust reviews and trustee meetings Manage property insurance for trust assets (commercial and residential) Keep updated lists of trusts administered by the firm and maintain a calendar of key dates Maintain records for the firm's trust corporation, including director ID, external accounts, and involvement in trust matters Deliver excellent client service, responding promptly and professionally to enquiries Manage time recording, quarterly billing, and maintain efficient cost control Keep up to date with changes in trust law, legislation, and best practice Provide research and administrative support to solicitors on trust-related matters Skills & Competence Minimum 5+ years' relevant experience in private client and trust administration or strong general office administration background A desire to deepen your knowledge of trust law, with an interest in working towards STEP qualification (Society of Trust & Estate Practitioners) Strong organisational and time management skills with the ability to prioritise effectively under pressure Excellent attention to detail and accuracy in all tasks Empathetic and client-focused, with experience in dealing with older clients Professional, credible, and tactful with excellent written and verbal communication skills Positive, enthusiastic, and collaborative team player with a flexible approach At Lester Aldridge, we believe in supporting and developing our people. As part of our respected Private Client team, you'll work in a collaborative environment that values expertise, growth, and outstanding client care. We offer a competitive salary, professional development opportunities (including support towards STEP), and a culture where you can truly make an impact.
Our client is looking for a Senior Administrator to support the Employer Solutions division in the execution and trustee review preparation for distributions, transfers, and pension requests. This permanent, hybrid role involves working with ultra-high net worth (UHNW) and high net worth (HNW) individuals, assisting Relationship Managers, and ensuring all client requests are handled promptly and accurately under the guidance of an Assistant Manager. Job Duties: Execute and prepare trustee reviews for complex recommendations regarding distributions, transfers, and pension payment requests. Manage varied client work, ensuring all tasks are completed within set deadlines. Assist with maintaining relationships with UHNW and HNW participants, ensuring their needs are met in a timely manner. Receive and action correspondence according to the service level agreement. Liaise with intermediaries to ensure transactions are concluded with appropriate paperwork in place. Assist with client and participant queries, providing prompt and accurate responses. Document trustee decision-making processes. Build and maintain knowledge of client plan structures. Adhere to the Group's contractual, statutory, and procedural obligations, ensuring compliance with all guidelines. Source legal and tax advice when necessary. Maintain accurate and up-to-date records of client entities, ensuring all statutory obligations are met. Ensure strong administration practices to retain existing clients. Adhere to Continuing Professional Development (CPD) requirements in accordance with qualification level and in-house procedures. Job Requirements: Excellent telephone communication skills, with experience handling difficult calls. Ability to work under pressure and meet tight deadlines. High level of accuracy and attention to detail. Experience in administration, ideally within employee benefits. Strong written and oral communication skills. What You'll Love: This role offers an excellent opportunity to develop professionally within the Employer Solutions division while managing a variety of interesting client work. You'll have the chance to collaborate with UHNW and HNW individuals, providing a premium service in a supportive and dynamic environment. The hybrid working structure provides flexibility, allowing you to balance work and personal commitments effectively. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
Jan 16, 2026
Full time
Our client is looking for a Senior Administrator to support the Employer Solutions division in the execution and trustee review preparation for distributions, transfers, and pension requests. This permanent, hybrid role involves working with ultra-high net worth (UHNW) and high net worth (HNW) individuals, assisting Relationship Managers, and ensuring all client requests are handled promptly and accurately under the guidance of an Assistant Manager. Job Duties: Execute and prepare trustee reviews for complex recommendations regarding distributions, transfers, and pension payment requests. Manage varied client work, ensuring all tasks are completed within set deadlines. Assist with maintaining relationships with UHNW and HNW participants, ensuring their needs are met in a timely manner. Receive and action correspondence according to the service level agreement. Liaise with intermediaries to ensure transactions are concluded with appropriate paperwork in place. Assist with client and participant queries, providing prompt and accurate responses. Document trustee decision-making processes. Build and maintain knowledge of client plan structures. Adhere to the Group's contractual, statutory, and procedural obligations, ensuring compliance with all guidelines. Source legal and tax advice when necessary. Maintain accurate and up-to-date records of client entities, ensuring all statutory obligations are met. Ensure strong administration practices to retain existing clients. Adhere to Continuing Professional Development (CPD) requirements in accordance with qualification level and in-house procedures. Job Requirements: Excellent telephone communication skills, with experience handling difficult calls. Ability to work under pressure and meet tight deadlines. High level of accuracy and attention to detail. Experience in administration, ideally within employee benefits. Strong written and oral communication skills. What You'll Love: This role offers an excellent opportunity to develop professionally within the Employer Solutions division while managing a variety of interesting client work. You'll have the chance to collaborate with UHNW and HNW individuals, providing a premium service in a supportive and dynamic environment. The hybrid working structure provides flexibility, allowing you to balance work and personal commitments effectively. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
Financial Services Administrator- Competitive Salary- Canford Cliffs -In Office The Role Want a role where your work really matters and helps you grow your career in financial services? Do you want to gain hands-on experience in client administration, compliance and adviser support? If so, we have an exciting opportunity for you click apply for full job details
Jan 16, 2026
Full time
Financial Services Administrator- Competitive Salary- Canford Cliffs -In Office The Role Want a role where your work really matters and helps you grow your career in financial services? Do you want to gain hands-on experience in client administration, compliance and adviser support? If so, we have an exciting opportunity for you click apply for full job details
Help shape the future of intellectual property Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen. The IP Administrator is responsible for assisting patent attorneys in accordance with official rules and regulations, and using the firm's case management system in order to provide a timely and efficient service to their clients. This role will specialise in Patents. Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech) Generating and forwarding documentation to internal and external clients Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment Monitoring due date/reminder lists and following up as required Liaising with external parties to resolve queries or obtain instructions Recording service charges and generating invoices when applicable Accessing external information sources to check and retrieve relevant information Working in compliance with the firm's quality management systems, policies and procedures. Carrying out general administrative duties including copying, scanning, room booking and phone answering Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients. This position may encompass various roles designed for our specific business workflows: Case Administrator - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate Filing - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paid Post Filing - obtaining and submitting all documentation required to progress a filed application Secretarial Role -Assisting fee earners in managing the collation of documents on the electronic file; collating and managing evidence; dealing with the necessary photocopying; collating exhibits to comply with formal requirements and preparing exhibit sheets as required; Producing correspondence, specifications, text and other written material from rough drafts, corrected copies using appropriate Office tools Assisting Office Manager organising meetings or events when required Technical knowledge, professional qualifications and experience The successful candidate will have: Previous administrative or legal secretarial experience Strong written and verbal communication skills Good IT skills - including MS Office and Outlook Experience of a document management system (preferred but not essential) IP experience (preferred but not essential) Experience working in a paperless environment In addition, the successful candidate will be able to demonstrate: A self- motivated and pro-active attitude A methodical approach with excellent attention to detail Good organisation and prioritisation skills Strong written and verbal communication skills The ability to work under pressure and to tight deadlines The ability to work independently and as part of a team Remuneration and benefits Competitive salary dependent on qualification and experience 26 days' annual holiday plus statutory holidays Contributory pension scheme Life assurance Private medical insurance (after 12 months) Permanent health insurance (after 12 months) Reimbursement of membership fees to professional bodies required for the role Ability to work effectively both independently and as part of a team Good organisation and prioritisation skills Ability to work under pressure and to tight deadlines Strong written and verbal communication skills Be able to attend the Oxford office two days a week
Jan 16, 2026
Full time
Help shape the future of intellectual property Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen. The IP Administrator is responsible for assisting patent attorneys in accordance with official rules and regulations, and using the firm's case management system in order to provide a timely and efficient service to their clients. This role will specialise in Patents. Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech) Generating and forwarding documentation to internal and external clients Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment Monitoring due date/reminder lists and following up as required Liaising with external parties to resolve queries or obtain instructions Recording service charges and generating invoices when applicable Accessing external information sources to check and retrieve relevant information Working in compliance with the firm's quality management systems, policies and procedures. Carrying out general administrative duties including copying, scanning, room booking and phone answering Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients. This position may encompass various roles designed for our specific business workflows: Case Administrator - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate Filing - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paid Post Filing - obtaining and submitting all documentation required to progress a filed application Secretarial Role -Assisting fee earners in managing the collation of documents on the electronic file; collating and managing evidence; dealing with the necessary photocopying; collating exhibits to comply with formal requirements and preparing exhibit sheets as required; Producing correspondence, specifications, text and other written material from rough drafts, corrected copies using appropriate Office tools Assisting Office Manager organising meetings or events when required Technical knowledge, professional qualifications and experience The successful candidate will have: Previous administrative or legal secretarial experience Strong written and verbal communication skills Good IT skills - including MS Office and Outlook Experience of a document management system (preferred but not essential) IP experience (preferred but not essential) Experience working in a paperless environment In addition, the successful candidate will be able to demonstrate: A self- motivated and pro-active attitude A methodical approach with excellent attention to detail Good organisation and prioritisation skills Strong written and verbal communication skills The ability to work under pressure and to tight deadlines The ability to work independently and as part of a team Remuneration and benefits Competitive salary dependent on qualification and experience 26 days' annual holiday plus statutory holidays Contributory pension scheme Life assurance Private medical insurance (after 12 months) Permanent health insurance (after 12 months) Reimbursement of membership fees to professional bodies required for the role Ability to work effectively both independently and as part of a team Good organisation and prioritisation skills Ability to work under pressure and to tight deadlines Strong written and verbal communication skills Be able to attend the Oxford office two days a week
Main activities and tasks Provide administrative and logistical support to design and build teams, and commercial functions. Coordinate meetings, maintain project documentation, and assist with reporting and data entry. Monitor and manage purchase orders, invoices, and tracking across telecoms projects. Liaise with suppliers and subcontractors to ensure timely delivery of services and materials. Maintain internal and client systems and databases with up-to-date project and operational information. Assist with document construction and control, compliance checks, and project teams communications. Required Education & Trainings Business Administration, Project Support, or relevant qualification. Training or experience in telecoms operations is required. Required Experience Experience in telecoms, construction, or utilities environments is preferred. Strong administrative skills and proficiency with Microsoft Office, Excel and project management tools. Excellent attention to detail, time management, and multitasking abilities. Effective communicator with a proactive approach to problem-solving and team collaboration. Familiarity with purchase order systems and project finance processes is a plus. Why Connect 44? Join a growing Build Department and be on the ground floor to expand Connect 44 Build. Flat Hierarchy and quick decision making. 25 Days of Annual Leave.
Jan 16, 2026
Full time
Main activities and tasks Provide administrative and logistical support to design and build teams, and commercial functions. Coordinate meetings, maintain project documentation, and assist with reporting and data entry. Monitor and manage purchase orders, invoices, and tracking across telecoms projects. Liaise with suppliers and subcontractors to ensure timely delivery of services and materials. Maintain internal and client systems and databases with up-to-date project and operational information. Assist with document construction and control, compliance checks, and project teams communications. Required Education & Trainings Business Administration, Project Support, or relevant qualification. Training or experience in telecoms operations is required. Required Experience Experience in telecoms, construction, or utilities environments is preferred. Strong administrative skills and proficiency with Microsoft Office, Excel and project management tools. Excellent attention to detail, time management, and multitasking abilities. Effective communicator with a proactive approach to problem-solving and team collaboration. Familiarity with purchase order systems and project finance processes is a plus. Why Connect 44? Join a growing Build Department and be on the ground floor to expand Connect 44 Build. Flat Hierarchy and quick decision making. 25 Days of Annual Leave.
A leading UK pensions consultancy is seeking an experienced Senior Pensions Administrator to join their Leeds team. This role is ideal for someone with strong Defined Benefit (DB) pensions experience, confident in manual calculations and overseeing the work of junior team members. Key Responsibilities Manage and review DB pension scheme administration, including leavers, retirements, deaths, and transfers. Oversee team processes, monitor SLAs, and ensure compliance with legislation. Handle complex calculations and queries, and sign off on non-standard correspondence. Support and mentor junior team members, promoting best practice and continuous improvement. Liaise with clients and internal teams to deliver seamless service. Keep up to date with pensions legislation and provide technical guidance. The successful candidate will have: DB pensions administration experience essential. Confident with manual benefit calculations and checking work of others. Excellent communication, organisation, and problem-solving skills. Proficient in MS Word, Excel, and Outlook. Great opportunity to join a respected organisation offering career growth, professional support, and competitive rewards. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
Jan 16, 2026
Full time
A leading UK pensions consultancy is seeking an experienced Senior Pensions Administrator to join their Leeds team. This role is ideal for someone with strong Defined Benefit (DB) pensions experience, confident in manual calculations and overseeing the work of junior team members. Key Responsibilities Manage and review DB pension scheme administration, including leavers, retirements, deaths, and transfers. Oversee team processes, monitor SLAs, and ensure compliance with legislation. Handle complex calculations and queries, and sign off on non-standard correspondence. Support and mentor junior team members, promoting best practice and continuous improvement. Liaise with clients and internal teams to deliver seamless service. Keep up to date with pensions legislation and provide technical guidance. The successful candidate will have: DB pensions administration experience essential. Confident with manual benefit calculations and checking work of others. Excellent communication, organisation, and problem-solving skills. Proficient in MS Word, Excel, and Outlook. Great opportunity to join a respected organisation offering career growth, professional support, and competitive rewards. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.
Scottish Council of Independent Schools
Edinburgh, Midlothian
We are looking for a highly skilled and personable colleague to join our front-line administration team in the Junior School. The job holder will provide administration support, particularly to the Deputy Heads and staff of Lower Primary, but this role has a particular focus on maintaining school data within several management information systems/databases. We are currently on a journey to implement iSAMS by August 2026, so it is essential that candidates are experienced iSAMS users who are highly skilled in the use of Excel and data maintenance and analysis work. The Administrator also undertakes reception work; answering phone calls, greeting visitors, supporting parents and children, and plays a crucial part in keeping our children safe. Hours of work will be 37 hours per week, Monday to Thursday, 8.00am to 4.00pm, Fridays 8.00am to 3.30pm, 46 weeks per year (36 weeks of term time plus professional learning days and a further two weeks during holiday periods). The annual leave entitlement is seven weeks per year making a total of 46 weeks. The salary for this position will be in the Grade 2 range which currently stands at £27,090 - £30,231 per annum (based on 36.25 hours per week, 52 weeks per year). This equates to £24,460 - £27,296. APPLICATION PROCESS To apply, please click the Apply for this job button. Please include a letter of application of not more than 800 words giving us more information about you and why you consider yourself to be a strong candidate for the role, addressed to Mrs Su Breadner, Chief Operating Officer. Closing date: 11:59pm on Wednesday 14 January 2026 Interviews are scheduled to take place on Thursday 22 January 2026 Main Responsibilities Administration Responsibilities Provide administrative support to the Deputy Heads, Principal Teachers and Assistant Principal Teachers. This work is varied and high volume. Working in a small team any of the following tasks may be required; diary management, arranging meetings, preparing timetables, processing assessment details, organising trips, events, meetings. It also includes producing spreadsheets, reports, typing minutes, photocopying, filing and producing printed materials such as labels, booklets and worksheets. Daily, process pupil absence information, check registers, record known absences, identify potentially missing children, report to Deputy Head and phone parents as required. Prepare reports. Sending emails on behalf of Deputy Heads and other staff, preparing letters for parents (for email distribution or publishing on the School's Weekly Parent Digest). Assist with preparation for school trips including, booking of venues/accommodation/transport, sending information to parents, collating permission slips and ensuring risk assessment forms are completed. Annually negotiate pricing with external platform providers and make recommendations to JS management for agreement. Place orders, e.g. teaching materials or stationery and check order against delivery. Assist with the preparation of school events, e.g. performances, by ensuring rooms and other resources are booked, timely notices to parents. Keep up-to-date with details of School events and information available on the School website, in order to provide parents and visitors with general information regarding school activities. Receive and deal with Lost Property items and liaise with Thrift Shop volunteers. Occasional handling of cash e.g. for school visits and charity collections. Provide cover to other administrators across the whole school, as required. Ensures compliance with General Data Protection Regulations when handling personal data and information relating to data subjects, whether that be on the management information system, paper records or when in discussions with others. Reception Responsibilities Provide a first class Reception service, by acting as the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, and representing the School with a positive attitude and professional appearance at all times. Ensure the safety and security of the Junior School at all times, by making sure that entry to the premises is controlled. Ensure all visitors have signed-in appropriately and are provided with an identification badge, asked to read the visitor briefing notes, notifying the relevant employee/department of their arrival if necessary. Handle all telephone calls promptly and efficiently, directing and screening calls, as appropriate, and taking and forwarding messages in an accurate and timely manner. Handle all general enquiries, by phone, email and in person, ensuring that all enquiries are either dealt with successfully within the reception, or promptly and professionally forwarded on to the most appropriate colleague. Communicate with parents regarding all aspects of School life, receiving and passing on information, between parents and teachers, including phoning parents to ascertain reasons for pupils' absence. Ensure that the Reception area is kept smart and tidy and that displays of School publications are kept up-to-date. Database Administration Setting up all data structures which are needed for the school to operate effectively. Provides technical support and guidance on core data systems to Junior School colleagues and other Administration colleagues in the wider College. Examples of current tasks which the job holder is responsible for include: Creation of School Year, Timetables and Registers Before the start of the academic year, populate the Junior School system with the session dates and create the periods for the day which allows the creation of timetables and registers. Crucial this is accurate and timely as once committed it cannot be altered and the entire JS operation depends on this being correct. Curriculum Support confirms accuracy. Before the start of the academic year, transfer all the children from the closed year to the new year, changing class, removing leavers, adding new children, additional/new classes where relevant, in all external platforms (e.g. Mathletics, Accelerated Reader, Spellzone, Maths Investigations, Seesaw, Education City). Maintain this data across the year. Once the system is set up for the new academic year, and prior to session starting, receive information about timetables from Deputy Head(s) LP/UP, from PE, Drama, Art, Music and from this generate subject sets Create subject sets (c500) for each class, English, Numeracy, Literacy, Spanish, Art, Music, Drama etc attaching class, teacher, pupils, location, times and days which ultimately creates the timetable which teachers use. Ongoing maintenance of this data as required across the year. Data Maintenance Ensures the school management information systems are kept up to date with pupil information, e.g. change of circumstances, medical information, (Dashboards, Mathletics, SpellZone). Entries must be accurate and timely. Testing At key tracking points across the year (termly) work closely with Deputy Head (LP) to organise the testing programme. Agree dates of testing, share on central calendar with staff, decide whether enough test papers are in stock, maintain stock control, order papers where needed, consider supplier lead times, prepopulate external sites with data of children, dob, gender, names, class. Without this info the child cannot take an online test and for paper tests, the results could not be recorded by the testing company to the right child. Once results are available generate a csv file and import into a markbook. Create markbook tasks. Each test has a name, therefore getting the naming convention accurate is essential, as this is pulled off onto the dashboard. Allocate teacher, children being reported, additional markers. Assist teachers with entering scores/grades, as required and provide technical support/guidance. Report Production Ad hoc, creation of reports from the management information systems, e.g. running pre-designed ODBC reports, creating new (if basic) or seeking help from Senior School Deputy as required. Present data in various formats e.g. excel, graphs, pivot tables to Management/Staff/Annual Report. Typical reports include individual/ cohort performance, performance by subject. Interim and End of Session Reports for parents Twice a year, using Google sheets creates blank templates for teaching staff to complete with comments on the pupils and grades for attainment/approach etc. Create a reference page to accompany the template, which involves populating with data about the pupil. Once a teacher has completed the template, the job holder reformats through a merge process to create a pre-designed PDF document for sharing with parents by the Communications Team. Any changes that are requested by parents are made to the final report. Once finalised, individually assign a pupil record. Ideal Candidate Essential Criteria Demonstrable previous experience of working in a busy, customer-facing reception and administration focussed role within a team environment. Excellent and professional telephone manner, coupled with strong interpersonal and written/oral communication skills; communicates in a confident, clear, and concise manner at all times. Experience of using iSAMS Excellent excel skills, including creating formulae, pivot tables, and able to analyse basic data and present well in report/graphic form Excellent Microsoft 365 skills (Word, Powerpoint . click apply for full job details
Jan 16, 2026
Full time
We are looking for a highly skilled and personable colleague to join our front-line administration team in the Junior School. The job holder will provide administration support, particularly to the Deputy Heads and staff of Lower Primary, but this role has a particular focus on maintaining school data within several management information systems/databases. We are currently on a journey to implement iSAMS by August 2026, so it is essential that candidates are experienced iSAMS users who are highly skilled in the use of Excel and data maintenance and analysis work. The Administrator also undertakes reception work; answering phone calls, greeting visitors, supporting parents and children, and plays a crucial part in keeping our children safe. Hours of work will be 37 hours per week, Monday to Thursday, 8.00am to 4.00pm, Fridays 8.00am to 3.30pm, 46 weeks per year (36 weeks of term time plus professional learning days and a further two weeks during holiday periods). The annual leave entitlement is seven weeks per year making a total of 46 weeks. The salary for this position will be in the Grade 2 range which currently stands at £27,090 - £30,231 per annum (based on 36.25 hours per week, 52 weeks per year). This equates to £24,460 - £27,296. APPLICATION PROCESS To apply, please click the Apply for this job button. Please include a letter of application of not more than 800 words giving us more information about you and why you consider yourself to be a strong candidate for the role, addressed to Mrs Su Breadner, Chief Operating Officer. Closing date: 11:59pm on Wednesday 14 January 2026 Interviews are scheduled to take place on Thursday 22 January 2026 Main Responsibilities Administration Responsibilities Provide administrative support to the Deputy Heads, Principal Teachers and Assistant Principal Teachers. This work is varied and high volume. Working in a small team any of the following tasks may be required; diary management, arranging meetings, preparing timetables, processing assessment details, organising trips, events, meetings. It also includes producing spreadsheets, reports, typing minutes, photocopying, filing and producing printed materials such as labels, booklets and worksheets. Daily, process pupil absence information, check registers, record known absences, identify potentially missing children, report to Deputy Head and phone parents as required. Prepare reports. Sending emails on behalf of Deputy Heads and other staff, preparing letters for parents (for email distribution or publishing on the School's Weekly Parent Digest). Assist with preparation for school trips including, booking of venues/accommodation/transport, sending information to parents, collating permission slips and ensuring risk assessment forms are completed. Annually negotiate pricing with external platform providers and make recommendations to JS management for agreement. Place orders, e.g. teaching materials or stationery and check order against delivery. Assist with the preparation of school events, e.g. performances, by ensuring rooms and other resources are booked, timely notices to parents. Keep up-to-date with details of School events and information available on the School website, in order to provide parents and visitors with general information regarding school activities. Receive and deal with Lost Property items and liaise with Thrift Shop volunteers. Occasional handling of cash e.g. for school visits and charity collections. Provide cover to other administrators across the whole school, as required. Ensures compliance with General Data Protection Regulations when handling personal data and information relating to data subjects, whether that be on the management information system, paper records or when in discussions with others. Reception Responsibilities Provide a first class Reception service, by acting as the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, and representing the School with a positive attitude and professional appearance at all times. Ensure the safety and security of the Junior School at all times, by making sure that entry to the premises is controlled. Ensure all visitors have signed-in appropriately and are provided with an identification badge, asked to read the visitor briefing notes, notifying the relevant employee/department of their arrival if necessary. Handle all telephone calls promptly and efficiently, directing and screening calls, as appropriate, and taking and forwarding messages in an accurate and timely manner. Handle all general enquiries, by phone, email and in person, ensuring that all enquiries are either dealt with successfully within the reception, or promptly and professionally forwarded on to the most appropriate colleague. Communicate with parents regarding all aspects of School life, receiving and passing on information, between parents and teachers, including phoning parents to ascertain reasons for pupils' absence. Ensure that the Reception area is kept smart and tidy and that displays of School publications are kept up-to-date. Database Administration Setting up all data structures which are needed for the school to operate effectively. Provides technical support and guidance on core data systems to Junior School colleagues and other Administration colleagues in the wider College. Examples of current tasks which the job holder is responsible for include: Creation of School Year, Timetables and Registers Before the start of the academic year, populate the Junior School system with the session dates and create the periods for the day which allows the creation of timetables and registers. Crucial this is accurate and timely as once committed it cannot be altered and the entire JS operation depends on this being correct. Curriculum Support confirms accuracy. Before the start of the academic year, transfer all the children from the closed year to the new year, changing class, removing leavers, adding new children, additional/new classes where relevant, in all external platforms (e.g. Mathletics, Accelerated Reader, Spellzone, Maths Investigations, Seesaw, Education City). Maintain this data across the year. Once the system is set up for the new academic year, and prior to session starting, receive information about timetables from Deputy Head(s) LP/UP, from PE, Drama, Art, Music and from this generate subject sets Create subject sets (c500) for each class, English, Numeracy, Literacy, Spanish, Art, Music, Drama etc attaching class, teacher, pupils, location, times and days which ultimately creates the timetable which teachers use. Ongoing maintenance of this data as required across the year. Data Maintenance Ensures the school management information systems are kept up to date with pupil information, e.g. change of circumstances, medical information, (Dashboards, Mathletics, SpellZone). Entries must be accurate and timely. Testing At key tracking points across the year (termly) work closely with Deputy Head (LP) to organise the testing programme. Agree dates of testing, share on central calendar with staff, decide whether enough test papers are in stock, maintain stock control, order papers where needed, consider supplier lead times, prepopulate external sites with data of children, dob, gender, names, class. Without this info the child cannot take an online test and for paper tests, the results could not be recorded by the testing company to the right child. Once results are available generate a csv file and import into a markbook. Create markbook tasks. Each test has a name, therefore getting the naming convention accurate is essential, as this is pulled off onto the dashboard. Allocate teacher, children being reported, additional markers. Assist teachers with entering scores/grades, as required and provide technical support/guidance. Report Production Ad hoc, creation of reports from the management information systems, e.g. running pre-designed ODBC reports, creating new (if basic) or seeking help from Senior School Deputy as required. Present data in various formats e.g. excel, graphs, pivot tables to Management/Staff/Annual Report. Typical reports include individual/ cohort performance, performance by subject. Interim and End of Session Reports for parents Twice a year, using Google sheets creates blank templates for teaching staff to complete with comments on the pupils and grades for attainment/approach etc. Create a reference page to accompany the template, which involves populating with data about the pupil. Once a teacher has completed the template, the job holder reformats through a merge process to create a pre-designed PDF document for sharing with parents by the Communications Team. Any changes that are requested by parents are made to the final report. Once finalised, individually assign a pupil record. Ideal Candidate Essential Criteria Demonstrable previous experience of working in a busy, customer-facing reception and administration focussed role within a team environment. Excellent and professional telephone manner, coupled with strong interpersonal and written/oral communication skills; communicates in a confident, clear, and concise manner at all times. Experience of using iSAMS Excellent excel skills, including creating formulae, pivot tables, and able to analyse basic data and present well in report/graphic form Excellent Microsoft 365 skills (Word, Powerpoint . click apply for full job details
