Operations Administration Assistant 25,000 - 30,000 Permanent, Full Time Office Based 9am - 5pm Near Bank Station City of London Are you ready to take the next step in your career? Our client, a dynamic and forward-thinking energy consultancy, is on the lookout for an enthusiastic Operations Administration Assistant to join their vibrant team. If you thrive in a fast-paced environment and possess excellent organisational skills, this role could be your perfect fit! As the Operations Administration Assistant, you will be at the heart of our client's operations, playing a vital role in ensuring that everything runs smoothly. You will be responsible for handling client and supplier queries, maintaining internal systems, and assisting the operations team in delivering exceptional service. Your proactive approach and attention to detail will be key to your success in this position. Please note: The London office is newly established and currently home to just two team members. An additional two members will be joining over the coming months. Totalling to 5 people in the London office. Why work for this company? Join at a high-growth moment - Be part of an exciting journey as the company scales. Tight-knit, collaborative team - Everyone pulls together to achieve shared goals. Work 1:1 with a grounded, approachable Executive Assistant - Someone who values your input and partnership. Modern offices in the heart of the City - Surrounded by vibrant markets, bars, and restaurants. A varied, high-impact role - No two days are the same! Duties: Provide comprehensive administrative support to the operations team. Manage incoming calls, emails, and enquiries, delivering timely and professional responses. Maintain and update internal systems, databases, and client files with precision. Ensure supplier bills are accessible and stored in the appropriate client files. Add new client supplies via relevant portals and follow up with suppliers as needed. Process metre reads submitted by clients and submit them to suppliers accurately. Assist in providing statements of accounts and handling invoice queries. Monitor operational workflows to ensure timely completion of tasks. Help maintain compliance records and contribute to continuous process improvements. Perform other reasonable duties as required by management. Requirements: Previous experience in an administrative or operations support role. Confident communicator, adept at handling client and supplier queries with professionalism. Strong organisational skills with the ability to effectively prioritise tasks. Attention to detail and a proactive approach to problem-solving. Proficiency in MS Office and a willingness to learn new systems. If you are ready to embark on an exciting journey with our client and make a real impact, we want to hear from you! Don't miss this opportunity to shine as an Operations Administration Assistant. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 03, 2026
Full time
Operations Administration Assistant 25,000 - 30,000 Permanent, Full Time Office Based 9am - 5pm Near Bank Station City of London Are you ready to take the next step in your career? Our client, a dynamic and forward-thinking energy consultancy, is on the lookout for an enthusiastic Operations Administration Assistant to join their vibrant team. If you thrive in a fast-paced environment and possess excellent organisational skills, this role could be your perfect fit! As the Operations Administration Assistant, you will be at the heart of our client's operations, playing a vital role in ensuring that everything runs smoothly. You will be responsible for handling client and supplier queries, maintaining internal systems, and assisting the operations team in delivering exceptional service. Your proactive approach and attention to detail will be key to your success in this position. Please note: The London office is newly established and currently home to just two team members. An additional two members will be joining over the coming months. Totalling to 5 people in the London office. Why work for this company? Join at a high-growth moment - Be part of an exciting journey as the company scales. Tight-knit, collaborative team - Everyone pulls together to achieve shared goals. Work 1:1 with a grounded, approachable Executive Assistant - Someone who values your input and partnership. Modern offices in the heart of the City - Surrounded by vibrant markets, bars, and restaurants. A varied, high-impact role - No two days are the same! Duties: Provide comprehensive administrative support to the operations team. Manage incoming calls, emails, and enquiries, delivering timely and professional responses. Maintain and update internal systems, databases, and client files with precision. Ensure supplier bills are accessible and stored in the appropriate client files. Add new client supplies via relevant portals and follow up with suppliers as needed. Process metre reads submitted by clients and submit them to suppliers accurately. Assist in providing statements of accounts and handling invoice queries. Monitor operational workflows to ensure timely completion of tasks. Help maintain compliance records and contribute to continuous process improvements. Perform other reasonable duties as required by management. Requirements: Previous experience in an administrative or operations support role. Confident communicator, adept at handling client and supplier queries with professionalism. Strong organisational skills with the ability to effectively prioritise tasks. Attention to detail and a proactive approach to problem-solving. Proficiency in MS Office and a willingness to learn new systems. If you are ready to embark on an exciting journey with our client and make a real impact, we want to hear from you! Don't miss this opportunity to shine as an Operations Administration Assistant. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Team Assistant Brimingham 180 - 200 per day 6 Month Contract ARM have an exciting opportunity for a Team Assistant to be a part of a major project within the UK. The Team Assistant is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings. The Role: Manage and distribute all incoming and outgoing mail, sorting and registering post, ensuring confidential or urgent material is delivered directly. Prepare outgoing mail for dispatch. Maintain the Correspondence Register Take internal and external queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner Liaise and provide ad-hoc support/cover to Company Secretariat when required Provide front line support, dealing with all communications whilst exercising high levels of discretion and diplomacy (including facilities matters for the team such as IT; book training for team; maintain the Legal Advices Register, any Printing/Binding, etc) Provide support in the new joiners/leavers process, liaising with Line Managers and processing the required forms for internal governance Requirements: Ability to use software, spreadsheets, produce presentations and documents, and maintain records and databases Planning and organisational skills, with the ability to prioritise and deliver day to day tasks Ability to coordinate and deliver multiple tasks and responsibilities in accordance with agreed deadlines. Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy Ability to keep confidential information and to deal with large amounts of information Ability to build effective working relationships with a range of internal staff and external stakeholders Disclaimer: This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.
Mar 03, 2026
Contractor
Team Assistant Brimingham 180 - 200 per day 6 Month Contract ARM have an exciting opportunity for a Team Assistant to be a part of a major project within the UK. The Team Assistant is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings. The Role: Manage and distribute all incoming and outgoing mail, sorting and registering post, ensuring confidential or urgent material is delivered directly. Prepare outgoing mail for dispatch. Maintain the Correspondence Register Take internal and external queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner Liaise and provide ad-hoc support/cover to Company Secretariat when required Provide front line support, dealing with all communications whilst exercising high levels of discretion and diplomacy (including facilities matters for the team such as IT; book training for team; maintain the Legal Advices Register, any Printing/Binding, etc) Provide support in the new joiners/leavers process, liaising with Line Managers and processing the required forms for internal governance Requirements: Ability to use software, spreadsheets, produce presentations and documents, and maintain records and databases Planning and organisational skills, with the ability to prioritise and deliver day to day tasks Ability to coordinate and deliver multiple tasks and responsibilities in accordance with agreed deadlines. Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy Ability to keep confidential information and to deal with large amounts of information Ability to build effective working relationships with a range of internal staff and external stakeholders Disclaimer: This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.
BCR/JN/32082 Part Time Credit Controller Birmingham City Centre 25,000 - 30,000 (Dependant On Experience) Bell Cornwall Recruitment are searching for an experienced Credit Controller to join a family run debt recovery agency, predominantly now dealing with commercial debts. The Role: Setting up new claims on their system Sending out client information packs and welcome letters Answering the phone to clients Making the initial credit control/collection call Flexible hours Opportunity to earn 5-10% of any fees recovered The Ideal Candidate: Excellent communication skills Past experience as a credit controller Strong administrative skills Happy to have difficult phone calls This is an excellent opportunity for a previous credit controller looking for flexible part time work in Birmingham. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Mar 03, 2026
Full time
BCR/JN/32082 Part Time Credit Controller Birmingham City Centre 25,000 - 30,000 (Dependant On Experience) Bell Cornwall Recruitment are searching for an experienced Credit Controller to join a family run debt recovery agency, predominantly now dealing with commercial debts. The Role: Setting up new claims on their system Sending out client information packs and welcome letters Answering the phone to clients Making the initial credit control/collection call Flexible hours Opportunity to earn 5-10% of any fees recovered The Ideal Candidate: Excellent communication skills Past experience as a credit controller Strong administrative skills Happy to have difficult phone calls This is an excellent opportunity for a previous credit controller looking for flexible part time work in Birmingham. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Senior Executive Assistant - External Engagement (Ref 2026-41) Location: 2 Adelaide Street, Belfast, BT2 8PB To work as part of a Board and Executive support team, working collaboratively with the Secretariat Manager to deliver an effective secretariat function to the Chief Executive, Chair and Vice Chair of the NIHE. As the day-to-day lead on diary management and external engagement, to ensure a pro-active high-quality, personal, professional and responsive executive support service to the Chief Executive, Chair and Vice Chair, to support the organisation and to ensure that it continues to meet its core objectives. The current salary for this post is £37,280 - £42,839 per annum. We also have an excellent pension scheme with an employer contribution of 19%. All the information you need to apply is available in the Candidate Information Pack, which includes full details of the essential and desirable criteria. This is available via clicking APPLY NOW Applications will open on 26 February 2026 and the closing date for receipt of applications is 4:30pm on Thursday 12 March 2026. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Mar 03, 2026
Full time
Senior Executive Assistant - External Engagement (Ref 2026-41) Location: 2 Adelaide Street, Belfast, BT2 8PB To work as part of a Board and Executive support team, working collaboratively with the Secretariat Manager to deliver an effective secretariat function to the Chief Executive, Chair and Vice Chair of the NIHE. As the day-to-day lead on diary management and external engagement, to ensure a pro-active high-quality, personal, professional and responsive executive support service to the Chief Executive, Chair and Vice Chair, to support the organisation and to ensure that it continues to meet its core objectives. The current salary for this post is £37,280 - £42,839 per annum. We also have an excellent pension scheme with an employer contribution of 19%. All the information you need to apply is available in the Candidate Information Pack, which includes full details of the essential and desirable criteria. This is available via clicking APPLY NOW Applications will open on 26 February 2026 and the closing date for receipt of applications is 4:30pm on Thursday 12 March 2026. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Deutsche Bank is a global banking business with strong roots in Germany and operations in over 70 countries. Their large but focused footprint gives an established position in Europe plus a significant presence in the Americas and Asia Pacific. There are four business divisions: the Corporate Bank, the Investment Bank, the Private Bank and the Asset Manager DWS click apply for full job details
Mar 03, 2026
Contractor
Deutsche Bank is a global banking business with strong roots in Germany and operations in over 70 countries. Their large but focused footprint gives an established position in Europe plus a significant presence in the Americas and Asia Pacific. There are four business divisions: the Corporate Bank, the Investment Bank, the Private Bank and the Asset Manager DWS click apply for full job details
Location: London / Hybrid Start Date: Immediate Contract: Initial 6-Month Contract Overview We are seeking an experienced Payroll Assistant with strong US payroll knowledge to join the team on an immediate-start, 6 month contract. This role will support the accurate and timely processing of US payroll while assisting with payroll administration, compliance, and reporting activities. The successful candidate will be detail-oriented, hands-on, and comfortable working within a fast-paced finance or HR function. Key Responsibilities Assist with end-to-end processing of US payroll (multi-state where applicable) Ensure payroll is processed accurately and in line with federal, state, and local regulations Maintain payroll records and ensure data integrity within payroll systems Support payroll reconciliations and month-end reporting Assist with preparation of payroll journals for finance Liaise with HR and Finance teams to resolve payroll queries Respond to employee payroll queries in a professional and timely manner Support compliance activities including W-2s, 1099s, and tax documentation (as applicable) Assist with audit requests and documentation Candidate Requirements Proven experience supporting or processing US payroll Strong understanding of US payroll legislation (federal and state level) High level of accuracy and attention to detail Strong Excel skills Ability to manage confidential and sensitive information Available to start immediately or at short notice Desirable Experience with multi-state payroll Exposure to international payroll environments Previous experience working in a global or matrix organisation
Mar 03, 2026
Contractor
Location: London / Hybrid Start Date: Immediate Contract: Initial 6-Month Contract Overview We are seeking an experienced Payroll Assistant with strong US payroll knowledge to join the team on an immediate-start, 6 month contract. This role will support the accurate and timely processing of US payroll while assisting with payroll administration, compliance, and reporting activities. The successful candidate will be detail-oriented, hands-on, and comfortable working within a fast-paced finance or HR function. Key Responsibilities Assist with end-to-end processing of US payroll (multi-state where applicable) Ensure payroll is processed accurately and in line with federal, state, and local regulations Maintain payroll records and ensure data integrity within payroll systems Support payroll reconciliations and month-end reporting Assist with preparation of payroll journals for finance Liaise with HR and Finance teams to resolve payroll queries Respond to employee payroll queries in a professional and timely manner Support compliance activities including W-2s, 1099s, and tax documentation (as applicable) Assist with audit requests and documentation Candidate Requirements Proven experience supporting or processing US payroll Strong understanding of US payroll legislation (federal and state level) High level of accuracy and attention to detail Strong Excel skills Ability to manage confidential and sensitive information Available to start immediately or at short notice Desirable Experience with multi-state payroll Exposure to international payroll environments Previous experience working in a global or matrix organisation
A top-tier consultancy is seeking an experienced EA to support a UHNW Principal in London. This hybrid role involves managing a complex personal and business diary, coordinating extensive travel, and assisting with property management. The ideal candidate will have 8-10 years of experience, exceptional English communication skills, and a flexible, hands-on approach. This role offers an excellent package and the chance to be part of a dynamic international team.
Mar 02, 2026
Full time
A top-tier consultancy is seeking an experienced EA to support a UHNW Principal in London. This hybrid role involves managing a complex personal and business diary, coordinating extensive travel, and assisting with property management. The ideal candidate will have 8-10 years of experience, exceptional English communication skills, and a flexible, hands-on approach. This role offers an excellent package and the chance to be part of a dynamic international team.
Executive Assistant Liverpool 30,000 - 35,000 DOE Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence. We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination. The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow. Executive Assistant responsibilities: Provide comprehensive day-to-day support to the Founder Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed Handle email correspondence and follow-ups Arrange travel, accommodation and logistics for the Founder and wider team Prepare presentations, documents and briefing materials Take meeting notes and track actions Oversee the smooth running of the office and maintain an organised, efficient working environment Manage office supplies, equipment and supplier relationships Liaise with landlords, building management and service providers Coordinate office maintenance, IT support and facilities issues Process and manage supplier invoices and expenses Support basic bookkeeping, expense tracking and reconciliations Liaise with external accountants and finance partners Maintain accurate records of contracts, invoices and key documentation Act as a key point of contact for internal administrative queries Support onboarding and offboarding of team members Assist with HR administration, including holiday tracking and document management Coordinate internal meetings, events and off-sites Provide general administrative and operational support as required Assist with brand events, pop-ups and team activities Identify and implement improvements to office processes and systems Executive Assistant Skills: Exceptionally organised with strong attention to detail Proactive, adaptable and comfortable managing competing priorities Excellent written and verbal communication skills Confident using Google Workspace / Microsoft Office and basic finance systems Professional, discreet and reliable Positive, solution-focused attitude What's on Offer: Competitive salary High-impact role within a growing founder-led business Collaborative, fast-paced and supportive working environment Opportunities for professional growth and development Staff discounts BH35317
Mar 02, 2026
Full time
Executive Assistant Liverpool 30,000 - 35,000 DOE Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence. We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination. The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow. Executive Assistant responsibilities: Provide comprehensive day-to-day support to the Founder Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed Handle email correspondence and follow-ups Arrange travel, accommodation and logistics for the Founder and wider team Prepare presentations, documents and briefing materials Take meeting notes and track actions Oversee the smooth running of the office and maintain an organised, efficient working environment Manage office supplies, equipment and supplier relationships Liaise with landlords, building management and service providers Coordinate office maintenance, IT support and facilities issues Process and manage supplier invoices and expenses Support basic bookkeeping, expense tracking and reconciliations Liaise with external accountants and finance partners Maintain accurate records of contracts, invoices and key documentation Act as a key point of contact for internal administrative queries Support onboarding and offboarding of team members Assist with HR administration, including holiday tracking and document management Coordinate internal meetings, events and off-sites Provide general administrative and operational support as required Assist with brand events, pop-ups and team activities Identify and implement improvements to office processes and systems Executive Assistant Skills: Exceptionally organised with strong attention to detail Proactive, adaptable and comfortable managing competing priorities Excellent written and verbal communication skills Confident using Google Workspace / Microsoft Office and basic finance systems Professional, discreet and reliable Positive, solution-focused attitude What's on Offer: Competitive salary High-impact role within a growing founder-led business Collaborative, fast-paced and supportive working environment Opportunities for professional growth and development Staff discounts BH35317
Assistant Performance Manager, Beauty, London, c. £37K Join a world-leading premium beauty brand recognised for innovation, design, and global reach. We're looking for a Digital Campaign Executive to power high-impact CRM, email, and affiliate campaigns that drive digital growth in a flagship market click apply for full job details
Mar 02, 2026
Full time
Assistant Performance Manager, Beauty, London, c. £37K Join a world-leading premium beauty brand recognised for innovation, design, and global reach. We're looking for a Digital Campaign Executive to power high-impact CRM, email, and affiliate campaigns that drive digital growth in a flagship market click apply for full job details
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! Join us as an Assistant Manager and play a key role in driving the success of your centre. Youll support the Centre Manager, lead the team, and keep the customer journey at the heart of everything we do click apply for full job details
Mar 02, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! Join us as an Assistant Manager and play a key role in driving the success of your centre. Youll support the Centre Manager, lead the team, and keep the customer journey at the heart of everything we do click apply for full job details
A recruiting agency is seeking an experienced Executive Officer for a temporary position in Warrington, requiring executive support skills in a public sector environment. The role involves managing schedules, prioritising tasks, and providing support to senior management. Candidates should possess excellent organisational skills and be proactive. This position offers a pay rate of £15.39 per hour along with holiday benefits and a pension scheme.
Mar 02, 2026
Full time
A recruiting agency is seeking an experienced Executive Officer for a temporary position in Warrington, requiring executive support skills in a public sector environment. The role involves managing schedules, prioritising tasks, and providing support to senior management. Candidates should possess excellent organisational skills and be proactive. This position offers a pay rate of £15.39 per hour along with holiday benefits and a pension scheme.
A dynamic communications agency based in Oxford is seeking a highly organised Personal Assistant to support the Directors and manage office operations. The role involves overseeing a professional work environment, coordinating travel and meetings, and assisting with various administrative tasks. The ideal candidate should have a proven background in a similar role, exceptional organisational skills, and strong attention to detail. Benefits include a hybrid working model and various employee perks to enhance work-life balance.
Mar 02, 2026
Full time
A dynamic communications agency based in Oxford is seeking a highly organised Personal Assistant to support the Directors and manage office operations. The role involves overseeing a professional work environment, coordinating travel and meetings, and assisting with various administrative tasks. The ideal candidate should have a proven background in a similar role, exceptional organisational skills, and strong attention to detail. Benefits include a hybrid working model and various employee perks to enhance work-life balance.
To provide comprehensive support to our Directors and the wider business. This role is central to the smooth running of the business, ensuring that daily operations, office management, and executive support needs are met with efficiency and professionalism. Positively contribute to our culture, continuously embodying BLUE's values: Accountable Dynamic Intuitive Insightful Kindred Enterprising The successful candidate will be a highly organised self-starter, thriving in a fast-paced agency environment, with the ability to manage multiple priorities whilst maintaining high attention to detail. Tasks Office Management Oversee office operations across Oxford and London to ensure a professional, efficient work environment Maintain office supplies ensuring consumables are replenished, managing vendors, and taking responsibility for cost control of all consumables. Maintain relationship with building management at the Oxford and London office. Support client and other meetings held in the Oxford (and occasionally London or other locations as required) Ensure all working practices are safe and compliant with Health & Safety legislation, keeping policies and records up to date. Take on fire marshal responsibilities for the Oxford office Lead and co-ordinate health and safety training Support asset management and internal allocation including mobile phones and IT hardware Liaise and coordinate with third party IT Supplier in respect of software and hardware requirements as determined by the business Act as the first point of call for any facility related issues or requirements. Business Support Support with the planning and of internal or external company events, including managing procurement needs. Be the central point of contact for all travel across the business, overseeing costs and applying the most cost and time effective way to travel. Assist with ad hoc admin including scanning and filing documents, maintaining employee records, coordination of onboarding and inductions, producing reports. Manage charity donations for employee birthdays, procurement of rewards for employee recognition, and any other ad hoc tasks. Handle central telephone and email enquiries, redirecting appropriate queries to the relevant teams Manage subscriptions for the business, including magazines and online subscriptions, ensuring renewal dates are tracked and renewals processed subject to appropriate approvals. Own and maintain centralised online subscription logins. Director Support Proactive diary management, scheduling and supporting coordination of meetings for Directors and wider team as required. Organise travel itineraries, accommodation and travel logistics as required A key point of contact between Directors and internal/external stakeholders Requirements Essential Skills & Experience The successful candidate will ideally have proven commercial experience in a similar role of Personal Assistant, Office Management or Business Support Exceptional organisational and prioritising skills, able to work independently Strong attention to detail Excellent interpersonal and communications skills, both written and verbal, able to liaise effectively with internal and external stakeholders at a senior level and across multiple countries Proficient in MS Office and collaboration tools including Teams and SharePoint. Experience of cost control of all consumables Demonstrable experience of maintaining confidentiality and discretion when handling sensitive, business critical information. Booking commercial travel Stock management of office equipment e.g. stationary or computer hardware Benefits Employee of the Quarter (EOTQ) Charity donation on your birthday & additional day off Headsets Personal training budget Perkbox on completion of your probation Cycle to work scheme Office refreshments Additional leave - after 2 years Loyalty bonus - after 3 years New business commission scheme - 9% of the first year's retained fees Finders fee (£1500) for referring new employees Hybrid working - 3 days during probation, 2 days thereafter to include Wednesday's 4pm Friday finish - after timesheets! This position will close on the 23rd January 2026.
Mar 02, 2026
Full time
To provide comprehensive support to our Directors and the wider business. This role is central to the smooth running of the business, ensuring that daily operations, office management, and executive support needs are met with efficiency and professionalism. Positively contribute to our culture, continuously embodying BLUE's values: Accountable Dynamic Intuitive Insightful Kindred Enterprising The successful candidate will be a highly organised self-starter, thriving in a fast-paced agency environment, with the ability to manage multiple priorities whilst maintaining high attention to detail. Tasks Office Management Oversee office operations across Oxford and London to ensure a professional, efficient work environment Maintain office supplies ensuring consumables are replenished, managing vendors, and taking responsibility for cost control of all consumables. Maintain relationship with building management at the Oxford and London office. Support client and other meetings held in the Oxford (and occasionally London or other locations as required) Ensure all working practices are safe and compliant with Health & Safety legislation, keeping policies and records up to date. Take on fire marshal responsibilities for the Oxford office Lead and co-ordinate health and safety training Support asset management and internal allocation including mobile phones and IT hardware Liaise and coordinate with third party IT Supplier in respect of software and hardware requirements as determined by the business Act as the first point of call for any facility related issues or requirements. Business Support Support with the planning and of internal or external company events, including managing procurement needs. Be the central point of contact for all travel across the business, overseeing costs and applying the most cost and time effective way to travel. Assist with ad hoc admin including scanning and filing documents, maintaining employee records, coordination of onboarding and inductions, producing reports. Manage charity donations for employee birthdays, procurement of rewards for employee recognition, and any other ad hoc tasks. Handle central telephone and email enquiries, redirecting appropriate queries to the relevant teams Manage subscriptions for the business, including magazines and online subscriptions, ensuring renewal dates are tracked and renewals processed subject to appropriate approvals. Own and maintain centralised online subscription logins. Director Support Proactive diary management, scheduling and supporting coordination of meetings for Directors and wider team as required. Organise travel itineraries, accommodation and travel logistics as required A key point of contact between Directors and internal/external stakeholders Requirements Essential Skills & Experience The successful candidate will ideally have proven commercial experience in a similar role of Personal Assistant, Office Management or Business Support Exceptional organisational and prioritising skills, able to work independently Strong attention to detail Excellent interpersonal and communications skills, both written and verbal, able to liaise effectively with internal and external stakeholders at a senior level and across multiple countries Proficient in MS Office and collaboration tools including Teams and SharePoint. Experience of cost control of all consumables Demonstrable experience of maintaining confidentiality and discretion when handling sensitive, business critical information. Booking commercial travel Stock management of office equipment e.g. stationary or computer hardware Benefits Employee of the Quarter (EOTQ) Charity donation on your birthday & additional day off Headsets Personal training budget Perkbox on completion of your probation Cycle to work scheme Office refreshments Additional leave - after 2 years Loyalty bonus - after 3 years New business commission scheme - 9% of the first year's retained fees Finders fee (£1500) for referring new employees Hybrid working - 3 days during probation, 2 days thereafter to include Wednesday's 4pm Friday finish - after timesheets! This position will close on the 23rd January 2026.
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
Mar 02, 2026
Full time
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! Join us as an Assistant Manager and play a key role in driving the success of your centre. Youll support the Centre Manager, lead the team, and keep the customer journey at the heart of everything we do click apply for full job details
Mar 02, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! Join us as an Assistant Manager and play a key role in driving the success of your centre. Youll support the Centre Manager, lead the team, and keep the customer journey at the heart of everything we do click apply for full job details
This is a really exciting time to join our Halfords Garage Services team. You will be working at one of our new Fusion centres; it will be upgraded with the latest facilities to lead the way in providing a first-class customer experience and a great working environment, where youll play a pivotal role in driving the centres success click apply for full job details
Mar 02, 2026
Full time
This is a really exciting time to join our Halfords Garage Services team. You will be working at one of our new Fusion centres; it will be upgraded with the latest facilities to lead the way in providing a first-class customer experience and a great working environment, where youll play a pivotal role in driving the centres success click apply for full job details
This is a really exciting time to join our Halfords Garage Services team. You will be working at one of our new Fusion centres; it will be upgraded with the latest facilities to lead the way in providing a first-class customer experience and a great working environment, where youll play a pivotal role in driving the centres success click apply for full job details
Mar 02, 2026
Full time
This is a really exciting time to join our Halfords Garage Services team. You will be working at one of our new Fusion centres; it will be upgraded with the latest facilities to lead the way in providing a first-class customer experience and a great working environment, where youll play a pivotal role in driving the centres success click apply for full job details
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
Mar 02, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
TEAM ASSISTANT Our clients' Global Markets Division is seeking a Team Assistant to provide high-level administrative support in a high-pressure, client-focused and exceptionally fast-paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic TEAM ASSISTANT ROLE: Managing extensive calendars for large teams, including MD and Partner-level Coordinating and scheduling meetings, conference calls, Zooms and video conferences Handling a high volume of phone calls and emails, relaying information in a timely manner Coordinating room bookings for internal and external meetings across multiple locations Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings Implementing divisional policies and providing guidance to team members Processing and preparing expenses in a timely manner Taking on ad hoc tasks while maintaining workflow Supporting teams with day-to-day issues, needs and queries Providing phone and holiday coverage for colleagues as required TEAM ASSISTANT ESSENTIALS: Having 2 3 years experience as an assistant, ideally within financial services Using Microsoft Word, Excel and Outlook to a strong standard Prioritising a variety of competing and time-sensitive tasks Demonstrating dependability and high attention to detail while multitasking effectively Communicating consistently and professionally in person, on the phone and by email to senior executives Collaborating as a strong team player and performing well under pressure in a changing environment Adapting flexibly to support across multiple teams Being resourceful and using own initiative in solving issues Maintaining a proactive approach to diary and workload management Exercising discretion when handling confidential business matters Demonstrating a positive and approachable demeanour with a can-do attitude If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Mar 02, 2026
Seasonal
TEAM ASSISTANT Our clients' Global Markets Division is seeking a Team Assistant to provide high-level administrative support in a high-pressure, client-focused and exceptionally fast-paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic TEAM ASSISTANT ROLE: Managing extensive calendars for large teams, including MD and Partner-level Coordinating and scheduling meetings, conference calls, Zooms and video conferences Handling a high volume of phone calls and emails, relaying information in a timely manner Coordinating room bookings for internal and external meetings across multiple locations Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings Implementing divisional policies and providing guidance to team members Processing and preparing expenses in a timely manner Taking on ad hoc tasks while maintaining workflow Supporting teams with day-to-day issues, needs and queries Providing phone and holiday coverage for colleagues as required TEAM ASSISTANT ESSENTIALS: Having 2 3 years experience as an assistant, ideally within financial services Using Microsoft Word, Excel and Outlook to a strong standard Prioritising a variety of competing and time-sensitive tasks Demonstrating dependability and high attention to detail while multitasking effectively Communicating consistently and professionally in person, on the phone and by email to senior executives Collaborating as a strong team player and performing well under pressure in a changing environment Adapting flexibly to support across multiple teams Being resourceful and using own initiative in solving issues Maintaining a proactive approach to diary and workload management Exercising discretion when handling confidential business matters Demonstrating a positive and approachable demeanour with a can-do attitude If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
Mar 02, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
