About the role We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members. You will act as the first point of contact for student-led groups and will drive improvements of activities and events including administering risk management, facilities, finance, training, and a wide range of administrative processes. A significant part of the post includes supporting the safe delivery of activities through risk management steps and working within our sports partnership to ensure Imperial Athletes sporting activities are safe. You will develop strong communities and networks within the university and maintain key working relationships. The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups. What you would be doing The Student Activities Coordinator (Events) is tasked with coordinating the delivery and development of events run by student-led groups. The role is responsible for ensuring that student volunteers are able to deliver their activities and events safely, and ensure students have a high-quality service and experience on their journey as a volunteer. The role is responsible for supporting the: delivery of student-led groups, tours / trips, and activities Development and Support for groups in relation to events and activity Alongside the Activities Manager, elected Officer Trustees, and the wider activities team, the role will support the delivering of a high-quality support service for student-led groups. Please job description for full list of duties and responsibilities. What we are looking for The successful candidate will be committed to using their skills and knowledge to empower student-group leaders and will have personal experience of higher education. The role will require excellent administration and organisational skills, a methodical approach to managing information and sophisticated interpersonal skills. Ideally you will have experience with event and trip administration, providing exceptional customer care and working with and training volunteers. You will be able to operate with autonomy as well as be able to balance competing priorities. Please see person specification in job description for further details. What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Should you require any further details on the role please contact the People team listed on the website. Closing date: 11 January 2026 Interviews (In-Person) will be expected to take place on 26 and 27 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
Dec 16, 2025
Full time
About the role We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members. You will act as the first point of contact for student-led groups and will drive improvements of activities and events including administering risk management, facilities, finance, training, and a wide range of administrative processes. A significant part of the post includes supporting the safe delivery of activities through risk management steps and working within our sports partnership to ensure Imperial Athletes sporting activities are safe. You will develop strong communities and networks within the university and maintain key working relationships. The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups. What you would be doing The Student Activities Coordinator (Events) is tasked with coordinating the delivery and development of events run by student-led groups. The role is responsible for ensuring that student volunteers are able to deliver their activities and events safely, and ensure students have a high-quality service and experience on their journey as a volunteer. The role is responsible for supporting the: delivery of student-led groups, tours / trips, and activities Development and Support for groups in relation to events and activity Alongside the Activities Manager, elected Officer Trustees, and the wider activities team, the role will support the delivering of a high-quality support service for student-led groups. Please job description for full list of duties and responsibilities. What we are looking for The successful candidate will be committed to using their skills and knowledge to empower student-group leaders and will have personal experience of higher education. The role will require excellent administration and organisational skills, a methodical approach to managing information and sophisticated interpersonal skills. Ideally you will have experience with event and trip administration, providing exceptional customer care and working with and training volunteers. You will be able to operate with autonomy as well as be able to balance competing priorities. Please see person specification in job description for further details. What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Should you require any further details on the role please contact the People team listed on the website. Closing date: 11 January 2026 Interviews (In-Person) will be expected to take place on 26 and 27 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
About the role We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members. You will coordinate the creation of new student groups and manage funding opportunities as well as lead on the onboarding for new committee members and oversee administration for the minibus fleet. You will review, advise on, and approve society event/trip budgets and finance, in collaboration with the Activities (Events) Team. You will also support clubs and societies to effectively manage their finances, and review Society sponsorship contracts to make sure they are in-line with College and Union policies, that directly benefit and enhance the student experience. A significant part of the role will be to deliver our annual budgeting process in line with Imperial College Union's grant allocation and financial policy, as well as supporting student-led groups to plan budgets effectively. The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups. What you would be doing The Activities Coordinator (Operations) is a critical role in delivering the Students Union s strategic objective of fun and inclusive communities through support, development and empowerment of student-led groups. The role is responsible for supporting the: Delivery of training relating to financial processes Processing financial documentation that enables diverse activity for student groups Coordination of finances associated with club and society activity, annual and event budgeting in conjunction with colleagues in the finance team. Alongside the Activities Manager, elected Officer Trustees, and the wider Activities Team, the role will support the delivering of a high-quality support service for student-led groups. Please see Job Description for full list of duties and responsibilities. What we are looking for The successful candidate will use their skills and knowledge to empower student leaders and bring experience in supporting financial administration. The role demands strong organisational ability, a methodical approach to managing information, and refined interpersonal skills. Ideally, you will have worked with financial systems, delivered excellent customer care, and supported student or youth leadership. You should be able to work independently while effectively balancing competing priorities. Please see Person S pecification in the Job Description for full list. What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Closing date: 11 January 2026 Should you require any further details on the role please contact the People team listed on the website. Interviews (In-Person) will be expected to take place on 22 and 23 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
Dec 15, 2025
Full time
About the role We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members. You will coordinate the creation of new student groups and manage funding opportunities as well as lead on the onboarding for new committee members and oversee administration for the minibus fleet. You will review, advise on, and approve society event/trip budgets and finance, in collaboration with the Activities (Events) Team. You will also support clubs and societies to effectively manage their finances, and review Society sponsorship contracts to make sure they are in-line with College and Union policies, that directly benefit and enhance the student experience. A significant part of the role will be to deliver our annual budgeting process in line with Imperial College Union's grant allocation and financial policy, as well as supporting student-led groups to plan budgets effectively. The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups. What you would be doing The Activities Coordinator (Operations) is a critical role in delivering the Students Union s strategic objective of fun and inclusive communities through support, development and empowerment of student-led groups. The role is responsible for supporting the: Delivery of training relating to financial processes Processing financial documentation that enables diverse activity for student groups Coordination of finances associated with club and society activity, annual and event budgeting in conjunction with colleagues in the finance team. Alongside the Activities Manager, elected Officer Trustees, and the wider Activities Team, the role will support the delivering of a high-quality support service for student-led groups. Please see Job Description for full list of duties and responsibilities. What we are looking for The successful candidate will use their skills and knowledge to empower student leaders and bring experience in supporting financial administration. The role demands strong organisational ability, a methodical approach to managing information, and refined interpersonal skills. Ideally, you will have worked with financial systems, delivered excellent customer care, and supported student or youth leadership. You should be able to work independently while effectively balancing competing priorities. Please see Person S pecification in the Job Description for full list. What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Closing date: 11 January 2026 Should you require any further details on the role please contact the People team listed on the website. Interviews (In-Person) will be expected to take place on 22 and 23 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
About the role The student representation team is an integral part of the Student s Union here at Imperial College. We empower students to change the world around them. From running elections and supporting student-led campaigns, to delivering research and insight on student opinion our team amplifies the voices of students and supports them in inspiring change and making the world a better place: in the Union, in the College, in the local area and beyond. We are currently looking for an upbeat and impassioned individual to help support the Representation Manager in our primary objectives of representing students effectively and delivering the best student led experience possible. You will be an outstanding teammate working closely with Officer Trustees and elected student representatives to ensure that positive and impactful change is driven successfully. You will also help deliver Union democratic functions to ensure our representation is engaging and inclusive and enables students to be involved in the decision making at every level. The successful candidate will have fantastic collaborative skills, becoming better at building relationships as you will have day to day contact with colleagues both across the Student s Union and the College to facilitate the academic representation system. The role will require excellent planning and organisational skills including contributing to the strategic and operational goals in order to strengthen the Unions capacity for optimal student support through training, representation and democracy. You will also be key in supporting and delivering projects that assess impact across representation work therefore the ability to balance a multifaceted workload is essential. Experience in a similar role within a fast paced (and fun!) environment would be helpful. What you would be doing The Representation Coordinator is a role to support and enable effective student representation within Imperial College Union. The role will ensure students are central to Union decision making by supporting fair democratic processes and helping to provide an excellent student experience. The role is responsible for empowering and enabling elected student representatives to be effective in their roles, through effective and efficient training, support and administration of representation services. Alongside the elected Officer Trustees and the Representation Manager, the role will support the development of strategic and operational goals that strengthen the Union s support capacity and empower student-led change. The role will administer effective training and processes surrounding representation and democracy and play a critical role in assessing the impact of the student representatives. The role will support the delivery of key projects which affect the academic or educational experience of students at Imperial. The full duties and responsibilities are set out in the Job Description and Person Specification. What we are looking for Essential Requirements: A Level or relevant experience Experience of supporting and empowering volunteers (preferably within higher education) Experience of supporting student representation and/or democracy Experience of project support and/or event administration, delivery and evaluation Experience of maintaining relationships with stakeholders Experience of producing and delivering training Understanding of the structures, issues and trends affecting higher education and the student experience Understanding of best practice in student democracy Understanding of best practice for developing and delivering training Understanding of equality, diversity and inclusion issues in practice Excellent communication skills, both written and oral Competent IT skills Microsoft 365, e-mail, social media and administrative systems Excellent administration and organisation abilities and the competence to balance competing priorities in order to meet deadlines Ability to work effectively on your own as well as in a team Ability to work in a fast-paced and changing environment with a flexible and adaptable approach to work Commitment to the Union s values of integrity, inclusivity, and innovation What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes, and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Closing date: 4 January 2026 Should you require any further details on the role please contact the People team listed on our website. Interviews (In-Person) will be expected to take place week commencing 12 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
Dec 15, 2025
Full time
About the role The student representation team is an integral part of the Student s Union here at Imperial College. We empower students to change the world around them. From running elections and supporting student-led campaigns, to delivering research and insight on student opinion our team amplifies the voices of students and supports them in inspiring change and making the world a better place: in the Union, in the College, in the local area and beyond. We are currently looking for an upbeat and impassioned individual to help support the Representation Manager in our primary objectives of representing students effectively and delivering the best student led experience possible. You will be an outstanding teammate working closely with Officer Trustees and elected student representatives to ensure that positive and impactful change is driven successfully. You will also help deliver Union democratic functions to ensure our representation is engaging and inclusive and enables students to be involved in the decision making at every level. The successful candidate will have fantastic collaborative skills, becoming better at building relationships as you will have day to day contact with colleagues both across the Student s Union and the College to facilitate the academic representation system. The role will require excellent planning and organisational skills including contributing to the strategic and operational goals in order to strengthen the Unions capacity for optimal student support through training, representation and democracy. You will also be key in supporting and delivering projects that assess impact across representation work therefore the ability to balance a multifaceted workload is essential. Experience in a similar role within a fast paced (and fun!) environment would be helpful. What you would be doing The Representation Coordinator is a role to support and enable effective student representation within Imperial College Union. The role will ensure students are central to Union decision making by supporting fair democratic processes and helping to provide an excellent student experience. The role is responsible for empowering and enabling elected student representatives to be effective in their roles, through effective and efficient training, support and administration of representation services. Alongside the elected Officer Trustees and the Representation Manager, the role will support the development of strategic and operational goals that strengthen the Union s support capacity and empower student-led change. The role will administer effective training and processes surrounding representation and democracy and play a critical role in assessing the impact of the student representatives. The role will support the delivery of key projects which affect the academic or educational experience of students at Imperial. The full duties and responsibilities are set out in the Job Description and Person Specification. What we are looking for Essential Requirements: A Level or relevant experience Experience of supporting and empowering volunteers (preferably within higher education) Experience of supporting student representation and/or democracy Experience of project support and/or event administration, delivery and evaluation Experience of maintaining relationships with stakeholders Experience of producing and delivering training Understanding of the structures, issues and trends affecting higher education and the student experience Understanding of best practice in student democracy Understanding of best practice for developing and delivering training Understanding of equality, diversity and inclusion issues in practice Excellent communication skills, both written and oral Competent IT skills Microsoft 365, e-mail, social media and administrative systems Excellent administration and organisation abilities and the competence to balance competing priorities in order to meet deadlines Ability to work effectively on your own as well as in a team Ability to work in a fast-paced and changing environment with a flexible and adaptable approach to work Commitment to the Union s values of integrity, inclusivity, and innovation What we can offer you Please note this role is with the Students Union. We re a registered charity in our right, with our own governance, systems, processes, and objectives. However, we work extremely closely with Imperial College London, so you ll also be joining a wider community of staff working within higher education. If you ve never worked in a students union, or are unsure why it s different, we urge you to get in contact. It s a brilliant place to work. As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer: flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more. More information can be found on the Imperial College Benefits page. Further information To apply for the role please complete the online application form. We are running a characteristic anonymised application process for this recruitment as part of the College s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement. Closing date: 4 January 2026 Should you require any further details on the role please contact the People team listed on our website. Interviews (In-Person) will be expected to take place week commencing 12 January 2026. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible. As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.
