We Belong

About the Role We are seeking an experienced freelance Finance Committee Clerk to support the administration and governance of our Finance Committee. This is a light-touch but important role, providing professional clerking support to ensure our committee meetings are well-structured, properly documented, and compliant with good governance practice. The Finance Committee meets four times per year and comprises five members: the Treasurer (Chair), the CEO, and three trustees. The clerk plays a vital behind-the-scenes role in keeping meetings running smoothly. Key Responsibilities Coordinate meeting dates, send invitations, and manage attendance ahead of each quarterly meeting Prepare and circulate agendas in collaboration with the Chair and CEO (at least two weeks before each meeting) Confirm quorum and ensure all supporting papers are distributed no later than five working days before the meeting Attend all Finance Committee meetings and take accurate, concise minutes capturing key discussion points, decisions made, and action points with owners and deadlines Circulate draft minutes to the Chair within one week of each meeting and finalise following review Maintain a live log of action points and follow up with relevant staff ahead of the next meeting Maintain a secure archive of all meeting documents and decisions for audit and continuity purposes Person Specification Essential Proven experience clerking for a Board, committee, or similar governance body (charity, housing association, NHS, local government, or equivalent) Excellent minute-taking skills able to capture decisions and actions accurately and concisely Strong organisational skills with the ability to manage multiple deadlines Comfortable handling confidential and sensitive information with discretion able to work independently and proactively with minimal supervision Proficient in Microsoft Office (Word, Outlook) Desirable Familiarity with charity governance frameworks and sector norms Experience working with finance-focused committees or boards Understanding of committee papers such as management accounts, budgets, and financial forecasts (financial expertise is not required) Terms of Engagement This is a freelance engagement. The successful candidate will be self-employed and will invoice us on a quarterly basis. A short services agreement will be provided covering scope, fee, confidentiality, and notice period.